Backup Documents 03/08/2016 Item #16C 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP L cTO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO (,�
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. .all completed routing slips and original documents must he received in the County Attorney Office no later
than)londay preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
//q)/17
4. BCC Office Board of County
Commissioners �5
5. Minutes and Records Clerk of Court's Office f\ ss
PRIMARY CONTACT INFORMATION '
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Qc-PdJkswJ6, '` Phone Number
Contact/ Department -A\\C\QVQS' p.3q " t
Agenda Date Item was ll Agenda Item Number
Approved by the BCC Iit6\9\ 16 C ..L \6C
Type of Document `` Number of Original
Attached V. C
�i Q° ,42Fscz,N> Documents Attached
PO number or account
number if document is i
to be recorded 10 L 5
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
l. Does the document require the chairman's original signature? '>
2. Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. SSA
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board �1t
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable. SRI
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required. `
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC 01 \...(enter date)and all changes made `'�'
during the meeting have been incorporated in the attached document. The County 5 ` +'
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I. Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04.Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16C 1
Martha S. Vergara
From: Martha S.Vergara
Sent: Monday, March 14, 2016 10:51 AM
To: Abbott, Alicia
Subject: Work Order& Bond (Agenda Item #16C1 from 3/8/16 from the 3/8/16 BCC Meeting)
Attachments: Alicia Abbott.pdf
Morning Alicia,
Attached is a scanned copy of the aforementioned document for your records.
Thanks,
Martha Vergara, BMR Senior Clerk
Minutes and Records Dept.
Clerk of the Circuit Court
& Value Adjustment Board
Office: (239) 252-7240
Fax: (239) 252-8408
E-mail: martha.vergaraC collierclerk.com
1
16C1
WORK ORDER/PURCHASE ORDER
Contract 14-6213/"Underground Utility Contra tors"
Contract Expiration Date: July 7,2016
This Work Order is for General Utility Contracting services for work known as:
f
Project Name: RFQ#14-6213-54 SCRWTP Tamiami Wellfield Raw Water Main Valves& Meter
Replacement
Project No: 71065.26/
The work is specified in the proposal dated January 12, 2016, which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced
above, Request for Quotation #14-6213-54 and Addendum 1, this Work Order/Purchase Order is
assigned to: Douglas N. Higgins, Inc./
Scope of Work: As detailed in the attached proposal and the following:
• Task I: Perform all Work as described in the Request for Quote (RFQ 14-6213-54,
Addendum 1, and as listed on the attached quote form.
• Task II Allowance
V
Schedule of Work: Complete work within 280 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 14-62d will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement refere�nced above, the County will compensate the
Firm in accordance with following mepod(s): ®Neg`btiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) ®Times& Material (T&M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I: $ 546,432.00 LS f
Task II: $ 40,000.00 T&M
Total $ 586,432.00 LS &T&M
\
PREPARED BY: ��!)i � AA9b
Alicia Abbott, Project Manager
Plannin ' 7kProject Management Department
P 2 /1/2.
L
APPROVED BY: /
Oscar Martinez, '.E., Principal ''roject Manager Date
Planning& Project Managemet Department
`44
16C1
RIP=�i-t�_'1; a#
APPROVED B
Z3
-'1ndy Lewis, SCRWTP Manager a
APPROVED BY- Al t k
w
e‘e Messner. - Director t
APPROVED BY: 1/ ',
Tom melik, P.E., Director , T ate
Pla+ ing& Project Management Department
APPROVED BY: I " —_ D 3 E<*—1,
ellon 1tiliti•• Operations Support Director Date
iAPPROVED BY: JC i. ilii lisli 2 / 111,
r:Swainso Hall, Procurement Strategist a.te
APPROVED BY: ��- _ 4 tC.
George Yilmaz, Public Utilities Administrator Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past,present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally. the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Douglas N. Higgins, Inc.
/ A. I
=me(Sig & tint) & Title of Authorized Company Officer Date
(Remainder of page10 intentionally tintrn onall deft blank)1
Page 2 of 3
16C1
RFP 14-5213-54
IN WITNESS WHEREOF, the parties hereto, have each,respectively, by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. l3rck. Clerk, oJTCourts COLLIER COUNTY, FLORIDA
1prii;
By: ,)4. , s By: C9i-4:4--
{��� Donna ala, Chairman 3\�b�,kto
Dated:,1"1l�X t 1 1 .-r) a
(SEAL)
Attest as to Chairman's Name of Firm: Douglas N. Higgins, Inc.
signature only.
•
ja/rYvvt IL_ _ I By: r.,„„! ,/i, ` .First Witness / SLudic() It (`L . I.416-Gi�S •
—rciiliat�Gt_. t TType/print signature and title E n ��1 ��'T
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avt,
uvvyt,
Second Witness
Brea{-- Car-iv p-,
TType/print witness nameT
Ap ro e i t' 'o d Legality:
61 .2
aunty Attorney
Print Name
Page 3 of 3
16 C 1
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16C 1
Cofer County
y
Administrative Services Department
Procurement Services Division
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT
#14-6213
"Annual Contract for Underground Utilities &General Contractors"
Date: December 21, 2015
From: Swainson Hall, Procurement Strategist
239-252-8935, Telephone Number
239-252-6334, Fax Number
SwainsonHallacolliergov.net
To: Potential Proposers
Subject: RFQ 14-6213-54 SCRWTP Tamiami Wellfield Raw Water Main Valves& Meter
Replacement
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: 3:00 PM 1/12/2016
Q&A Deadline: 5:00 PM 1/8/2016
10:00 AM 1/5/2016
Pre-Quote Meeting Yes,SCRWTP- 3851 City Gate Drive, Naples, FL 34117
Number of Days to Final Completion: 250 Days Substantial+30 Days Final=280 Days Total
Scope Provided Yes
Plans and Specs: Yes
Liquidated Damages: $728.00 per day
Payment& Performance Bonds Yes, if project value exceeds$200,000.00
Your quotation response for this project is due no later than the date and time specified above.We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Douglas N.Higgins, Inc.
Firm's Complete Legal Name
239-774-313D 1914-774-4266
ne Number/Fax Number
• i9 gnature
Vice President
Title 1(L)1i
Brandy Bartolone }o
Print Name Date
C:Alicia Abbott/Project Manager
RFQ 14-6213-54
16 C 1
COILLIER COUNTY
VALVES AND METER REPLACEMENT
Bid Item Description Unit Bid Amount
Mobilization
A Mobilization/Demobilization LS $25,415.00
_ B Bonds and Insurance LS $5,116.00
1 Sheeting,Shoring and Bracing LS $744.00
Metering System
2 Demolition LS $13,357.00
3 Slabs,Pipe Supports,CLSM Fill and Back Fill LS $36,603.00
4 Gate Valves LS $77,122.00
5 Plug and Butterfly Valves LS $20,383.00
6 Flow Meters LS $52,693.00
7 Pipes and Fittings LS $132,928.00
8 Motorized Plug Valve Actuators LS $64,796.00
9 Conduits,Cabling and Connections LS $51,051.00
10 Instruments and SCADA Modifications LS $66,224.00
11 Project Allowance TM $40,000.00
SUBTOTALS $586,432.00
Total Bid Amount LS $586,432.00
16C 1
-ter Couity Email: SwainsonHall@colliergov.net
Telephone: (239)252-8935
Administrative Services Division FAX: (239)252-6334
Purchasing
ADDENDUM#1
Memorandum
Date: January 11, 2016
From: Swainson Hall, Procurement Strategist
To: Potential Proposers
Subject: Addendum#1 —RFQ 14-6213-54 SCRWTP Tamiami Wellfield Raw Water Main Valves
&Meter Replace
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
CHANGE:
REVISED SPECIFICATIONS
Specification 013300, Part 1.6,A.6: Revise as follows"Incorporate details of surveys conducted during
and after construction into the as-built drawings to be signed and dated by the CONTRACTOR.The as-
built drawings shall identify invert,size and material types of piping, piping tie-ins,fittings, valves and
structures.Additionally,the as-built drawings shall identify existing utilities in the work areas and shall as
minimum include process piping, pipe fittings and valves, drains, electrical and instrumentation conduits
and structures.The as-built drawings shall be surveyed (horizontal and vertical), signed and sealed by
the professional surveyor. Refer to the Collier County's Utilities Standards Manual for additional
information and requirements regarding as-built drawings.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Alicia Abbott, Project Manager
j
1
bC
1
Bond No. 35BCSHI9655
AIA Document A312TM - 2010
Performance Bond
CONTRACTOR: SURETY:
(Name, legal status and address) (Name, legal status and principal place
DouDouglas N. Higgins, of business)
g Inc.
3390 Travis Pointe, Suite A Hartford Accident and Indemnity Company This document has important legal
Ann Arbor, MI 48108 One Hartford Plaza, T-4
consequences.Consultation with
OWNER: Hartford, CT 06155 an attorney is encouraged with
respect to its completion or
(Name, legal status and address) modification.
Board of County Commissioners
Collier County, Florida Any singular reference to
3301 Tamiami Trail East Contractor,Surety,Owner or
Naples, FL 34412 other party shall be considered
CONSTRUCTION CONTRACT plural where applicable.
Date: AIA Document A312-2010
combines two separate bonds,a
Amount: Five Hundred Eighty-Six Thousand Four Hundred Thirty-Two and 00/100 Performance Bond and a
($586,432.00) Payment Bond,into one form.
Description: This is not a single combined
(Name and location) Performance and Payment Bond.
Contract #14-6213 "Underground Utility Contractors"
RFQ #14-6213-54 SCRWTP Tamiami Wellfield Raw Water Main Valves & Meter Replacement
Project No. 781065.26
BOND
Date: February 4, 2016
(Not earlier than Construction Contract Date)
Amount: Five Hundred Eighty-Six Thousand Four Hundred Thirty-Two and 00/100
($586,432.00)
Modifications to this Bond: 0 None 0 See Section 16
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate Seal)
Douglas N. Higgins, Inc.cHartford Acc'dent and Indemnity C% pany
ILLU
alt Signature: ✓ 1 • r
Signature: gn //�!1 % 1/ ,:� 11
Name A .( ,Ikh� Name at er M. Johnson
and Title:VI -Pyf_c Ain f and Title: Attorney in Fact
(Any additional signatures appear on the last page of this Performance Bond)
(FOR INFORMATION ONLY—Name,address and telephone)
AGENT or BROKER: OWNER'S REPRESENTATIVE:
(Architect, Engineer or other party:)
Hylant Group
24 Frank Lloyd Wright Dr.
P.O. Box 541
Suite J4100
Ann Arbor, MI 48106
(734) 741-0044
Ink AIA Document A312' —2010.The American Institute of Architects. 061110
16 C 1
§1 The Contractor and Surety,jointly and severally,bind themselves,their heirs,executors,administrators,successors
and assigns to the Owner for the performance of the Construction Contract,which is incorporated herein by reference.
§2 If the Contractor performs the Construction Contract,the Surety and the Contractor shall have no obligation under
this Bond,except when applicable to participate in a conference as provided in Section 3.
§3 If there is no Owner Default under the Construction Contract,the Surety's obligation under this Bond shall arise
after
.1 the Owner first provides notice to the Contractor and the Surety that the Owner is considering declaring
a Contractor Default.Such notice shall indicate whether the Owner is requesting a conference among
the Owner,Contractor and Surety to discuss the Contractor's performance.If the Owner does not
request a conference,the Surety may,within five(5)business days after receipt of the Owner's notice,
request such a conference. If the Surety timely requests a conference,the Owner shall attend.Unless
the Owner agrees otherwise,any conference requested under this Section 3.1 shall be held within ten
(10)business days of the Surety's receipt of the Owner's notice.If the Owner,the Contractor and the
Surety agree,the Contractor shall be allowed a reasonable time to perform the Construction Contract,
but such an agreement shall not waive the Owner's right,if any,subsequently to declare a Contractor
Default;
.2 the Owner declares a Contractor Default,terminates the Construction Contract and notifies the Surety;
and
.3 the Owner has agreed to pay the Balance of the Contract Price in accordance with the terms of the
Construction Contract to the Surety or to a contractor selected to perform the Construction Contract,
§4 Failure on the part of the Owner to comply with the notice requirement in Section 3.1 shall not constitute a failure
to comply with a condition precedent to the Surety's obligations,or release the Surety from its obligations,except to
the extent the Surety demonstrates actual prejudice.
§5 When the Owner has satisfied the conditions of Section 3,the Surety shall promptly and at the Surety's expense
take one of the following actions:
§5.1 Arrange for the Contractor,with the consent of the Owner,to perform and complete the Construction Contract;
§5.2 Undertake to perform and complete the Construction Contract itself,through its agents or independent
contractors;
§5.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for
performance and completion of the Construction Contract,arrange for a contract to be prepared for execution by the
Owner and a contractor selected with the Owner's concurrence,to be secured with performance and payment bonds
executed by a qualified surety equivalent to the bonds issued on the Construction Contract,and pay to the Owner the
amount of damages as described in Section 7 in excess of the Balance of the Contract Price incurred by the Owner as
a result of the Contractor Default;or
§5.4 Waive its right to perform and complete,arrange for completion,or obtain a new contractor and with reasonable
promptness under the circumstances:
.1 After investigation,determine the amount for which it may be liable to the Owner and,as soon as
practicable after the amount is determined,make payment to the Owner;or
.2 Deny liability in whole or in part and notify the Owner,citing the reasons for denial.
§6 If the Surety does not proceed as provided in Section 5 with reasonable promptness,the Surety shall be deemed to
be in default on this Bond seven days after receipt of an additional written notice from the Owner to the Surety
demanding that the Surety perform its obligations under this Bond,and the Owner shall be entitled to enforce any
remedy available to the Owner.If the Surety proceeds as provided in Section 5.4,and the Owner refuses the payment
or the Surety has denied liability,in whole or in part,without further notice the Owner shall be entitled to enforce any
remedy available to the Owner.
Inst AIA Document A312^'—2010.The American Institute of Architects.
2
16 C 1
§7 If the Surety elects to act under Section 5.1,5.2 or 5.3,then the responsibilities of the Surety to the Owner shall not
be greater than those of the Contractor under the Construction Contract,and the responsibilities of the Owner to the
Surety shall not be greater than those of the Owner under the Construction Contract.Subject to the commitment by the
Owner to pay the Balance of the Contract Price,the Surety is obligated,without duplication,for
.1 the responsibilities of the Contractor for correction of defective work and completion of the
Construction Contract;
.2 additional legal,design professional and delay costs resulting from the Contractor's Default,and
resulting from the actions or failure to act of the Surety under Section 5;and
.3 liquidated damages,or if no liquidated damages are specified in the Construction Contract,actual
damages caused by delayed performance or non-performance of the Contractor.
§8 If the Surety elects to act under Section 5.1,5.3 or 5.4,the Surety's liability is limited to the amount of this Bond.
§9 The Surety shall not be liable to the Owner or others for obligations of the Contractor that are unrelated to the
Construction Contract,and the Balance of the Contract Price shall not be reduced or set off on account of any such
unrelated obligations.No right of action shall accrue on this Bond to any person or entity other than the Owner or its
heirs,executors,administrators,successors and assigns.
§10 The Surety hereby waives notice of any change,including changes of time,to the Construction Contract or to
related subcontracts,purchase orders and other obligations.
§11 Any proceeding,legal or equitable,under this Bond may be instituted in any court of competent jurisdiction in
the location in which the work or part of the work is located and shall be instituted within two years after a declaration
of Contractor Default or within two years after the Contractor ceased working or within two years after the Surety
refuses or fails to perform its obligations under this Bond,whichever occurs first.If the provisions of this Paragraph
are void or prohibited by law,the minimum period of limitation available to sureties as a defense in the jurisdiction of
the suit shall be applicable.
§12 Notice to the Surety,the Owner or the Contractor shall be mailed or delivered to the address shown on the page
on which their signature appears.
§13 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where
the construction was to be performed,any provision in this Bond conflicting with said statutory or legal requirement
shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be
deemed incorporated herein.When so furnished,the intent is that this Bond shall be construed as a statutory bond and
not as a common law bond.
§14 Definitions
§14.1 Balance of the Contract Price.The total amount payable by the Owner to the Contractor under the Construction
Contract after all proper adjustments have been made,including allowance to the Contractor of any amounts received
or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is
entitled,reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction
Contract.
§14.2 Construction Contract.The agreement between the Owner and Contractor identified on the cover page,
including all Contract Documents and changes made to the agreement and the Contract Documents.
§14.3 Contractor Default.Failure of the Contractor,which has not been remedied or waived,to perform or otherwise to
comply with a material term of the Construction Contract.
§14.4 Owner Default.Failure of the Owner,which has not been remedied or waived,to pay the Contractor as required
under the Construction Contract or to perform and complete or comply with the other material terms of the
Construction Contract.
§14.5 Contract Documents.All the documents that comprise the agreement between the Owner and Contractor.
§15 If this Bond is issued for an agreement between a Contractor and subcontractor,the term Contractor in this Bond
shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
Init. AIA Document A312TM—2010.The American Institute of Architects.
3
16 C 1
§16 Modifications to this bond are as follows:
(Space is provided below for additional signatures of added parties, other than those appearing on the cover page)
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate Seal)
Signature: Signature:
Name and Title: Name and Title:
Address Address
CAUTION:You should sign an original AIA Contract Document,on which this text appears in RED.An original assures that
changes will not be obscured.
Inst. AIA Document A312"—2010.The American Institute of Architects.
4