Backup Documents 09/23/2014 Item #16F6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 F
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 9/23/14
4. BCC Office Board of County 'T'kk byy
Commissioners \A(73/ cALSVA.k
5. Minutes and Records Clerk of Court's Office
Ct 17,01
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Mark Isackson, OMB Phone Number 252-8717
Contact/ Department -/
Agenda Date Item was 9/23/14 V Agenda Item Number 16-F-6
Approved by the BCC
Type of Document Resolution—Remove Insufficient Funds Number of Original 1
Attached Checks (251-• o c34-' ti b Documents Attached
PO number or account
number if document is N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the origina document and this routing slip JAK
should be provided to the County Attorney Office at the ti e the item is input into SIRE.
Some documents are time sensitive and require forwardin to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be awa f your deadlines!
8. The document was approved by the BCC on 9/23/14 and all changes made during the JAK
meeting have been incorporated in the attached document. The County Attorney's ��
Office has reviewed the changes,if applicable. �� �'
9. Initials of attorney verifying that the attached document is the version approved by the JAK •
BCC,all changes directed by the BCC have been made,and the document is ready fo the
Chairman's signature.
a° Ea
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16F6
MEMORANDUM
Date: September 26, 2014
To: Mark Isackson, Senior Budget Analyst
Management & Budget Office
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2014-196/Remove Insufficient Funds Checks
Attached, for your records is a copy of the document referenced above,
(Agenda Item #6F6) adopted by the Board of County Commissioners on
Tuesday, September 23, 2014.
If you should have any questions, please call 252-8411.
Thank you.
Attachment
16F6
RESOLUTION NO. 2014- 1 9 6
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE NON-SUFFICIENT FUNDS
CHECKS FROM ACTIVE ACCOUNTS RECEIVABLE FINDING THAT
DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS
AND THE FUNDS ARE NOT COLLECTIBLE.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners has
established a procedure to remove uncollectible accounts from active accounts receivable where
diligent efforts at collection have proved unsuccessful; and
WHEREAS, Collier County accepts payments from customers in the form of checks for
various services provided throughout the agencies and departments; and
WHEREAS, there are checks returned for non-sufficient funds (NSF's) and the County is
unable to collect payment for these items; and
WHEREAS, Collier County has attempted, without success, to research the 864 NSFs dating
from FY 1988 through FY 2013 and hereby finds that diligent efforts at collection have proven
unsuccessful and circumstances warrant the adjustment.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1. The Board finds that Collier County made diligent efforts to collect the total debt amount
by researching the checks and reviewing any applicable records for further information.
2. Despite diligent efforts, the County was not able to collect the NSF's but was able to
determine that $196,097.81 of the total transactions are not active accounts receivables.
3. The Board authorizes staff to remove $196,097.81 from the active accounts receivable in
accordance with generally accepted accounting procedures and pursuant,to law.
THIS RESOLUTION ADOPTED on this2,3 day of _��T'�x-A;eX", 2014 after motion,
second and majority vote favoring adoption.
ATTEST: BOARD OF COUNT COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER CIUNT.' FLORIDA
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test e§ v-0; '`'' OM HENNING, C P.. RMAN
gnature only. Item# 1..12.E..(2.
App •h v d�:A,o fo -enld legality:
4411ll ' Agenda 9 1 a3 I it/
1 k, Date
Jeffre -'r.'t' 1 z',ow Date L 11 1 c/
CountII A t • ey Rec'd
110 # *
Deputy Clerk