Backup Documents 09/23/2014 Item #16D 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP D
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CMG 9/23/14
4. BCC Office Board of County
Commissioners /3/ CA-7„x,11!{
5. Minutes and Records Clerk of Court's Office I Vt1 (01
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur, Parks and Recreation Phone Number 252-4059
Contact/ Department Departme
Agenda Date Item was 9/23/14 Agenda Item Number 16-D-4
Approved by the BCC
Type of Document Resolution—Uncollectible Receivables Number of Original 1
Attached c90V-(' t, ? Documents Attached
PO number or account
number if document is N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? CMG
2. Does the document need to be sent to another agency for additional signatures? If yes, CMG
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CMG
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's CMG
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CMG
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CMG
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip CMG
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forward' to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aw of your deadlines!
8. The document was approved by the BCC on 9/23/14 and all changes made during the CMG
meeting have been incorporated in the attached document. The County Attorney's 0 �� .
Office has reviewed the changes,if applicable. �� ��
9. Initials of attorney verifying that the attached document is the version approved by the CMG ' �,, ,,
BCC, all changes directed by the BCC have been made,and the document is ready for the r=, ',.:',,•
Chairman's signature. `1\t t\:41 ,‘;
■
I:Forms/County Forms!BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16134
MEMORANDUM
Date: September 29, 2014
To: Natali Betancur, Operations Analyst
Park & Recreation Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2014-193: Uncollectible Receivables
Attached for your records is a copy of the resolution referenced above, (Item #16D4)
approved by the Board of County Commissioners on Tuesday, September 23, 2014.
The original Resolution is being held in the Minutes and Records Department as part
of the Board's Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
1604
RESOLUTION NO. 2014- 1 9 3
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA, TO REMOVE UNCOLLECTIBLE ACCOUNTS RECEIVABLE
FROM PARKS AND RECREATION DEPARTMENT ACTIVE ACCOUNTS
RECEIVABLE, FINDING THAT DILIGENT EFFORTS HAVE BEEN MADE TO
RECAPTURE THE FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR
OTHERWISE REQUIRE REMOVAL FROM COUNTY FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners has
established a procedure to remove past due uncollectible accounts from Parks and Recreation Department active
accounts receivable where diligent efforts at collection have proved unsuccessful; and
WHEREAS, Collier County Parks and Recreation Department has attempted, without success, to
research accounts dating from FY 2004 to the present to collect on past due accounts relating to the childcare
program, rentals, memberships, and other miscellaneous programs. The total amount of uncollectible accounts
receivable is $39,346.05.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA that:
1. The Board finds that Collier County Parks and Recreation Department has made diligent efforts to
collect the total debt amount by researching the balances and reviewing any applicable records for further
information.
2. Despite diligent efforts, Collier County is not able to collect the debts and has determined that
$39,346.05 of the total transactions are uncollectible and not active accounts receivable.
3. The Board finds that the total amount of$39,346.05 may be removed from active accounts receivable
in accordance with generally accepted accounting procedures and pursuant to law.
This Resolution adopted after motion, second and majority vote, this 23%4 day of
be. , 2014.
ATTEST: ' ':. P BOARD OF COUNTY/ OMMISSIONERS
DWIGHT E BROCK; K OF COLLIE' COUN 1 , FLORIDA
fr. 1111.111 '
By: A_O__
Attest' 's to ChaiC111'�11'iDeputy Clerk T� HE ING, Ch.; an
sionature only. ,
..roved as to form and legality: Item# ilati
--m I;
• Agenda (,� Va31 ill een M. Greene
Assistant County Attorney Date
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Deputy Clerk