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Backup Documents 12/08/2015 Item #16E 7 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 E TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAK 1/25/16 4. BCC Office Board of County Commissioners \ ?f '\2 , L 5. Minutes and Records Clerk of Court's Office 6y\i0 II2ta tki pill PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Miguel Carballo,Facilities Management 252-8380 Contact/ Department Agenda Date Item was 12/8/15 Agenda Item Number 16-E-7 Approved by the BCC ✓ Type of Document Resolution—Aged AccountsNumber of Original One Attached f s 24,3 Documents Attached PO number or account n/a number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable colu • is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signa. e (STAMP OK) JAK 2. Does the document need to be sent to another agency for ad.' 'e si .. • . If yes, JAK provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAK should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 12/8/15 and all changes made during the JAK meeting have been incorporated in the attached document. The County Att. Office has reviewed the chan.es,if applicable. 9. Initials of attorney verifying that the attached document is the version appro ed by the tvA-'e-tk BCC,all changes directed by the BCC have been made,and the document is ready for they vC �� Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E 7 Martha S. Vergara From: Martha S.Vergara Sent: Tuesday,January 26, 2016 3:58 PM To: Carballo, Miguel Subject: Resolution 2015-243 - Aged Accounts Attachments: Resolution 2015-243.pdf Hi Miguel, Attached for your records is a scanned copy of the resolution from the 12/8/2015 BCC Meeting (Agenda Item#16E7)for your records. Thanks, Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court & Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergara(a collierclerk.com 1 16E 7 RESOLUTION NO. 2015-24 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, TO REMOVE AGED ACCOUNTS RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE, FINDING THAT DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE REQUIRE REMOVAL FROM THE FINANCIAL RECORDS OF THE COLLIER COUNTY FACILITIES MANAGEMENT DIVISION. WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners (Board) has established a procedure to remove past due accounts from active accounts receivable where diligent efforts at collection have proved unsuccessful; and WHEREAS, the Collier County Facilities Management Division has diligently attempted, without success, to collect on past due accounts totaling $3,517.12 relating to the special services program. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA that: 1. The Board finds that the Collier County Facilities Management Division has made diligent efforts to collect the total debt amount by researching the balances and reviewing any applicable records for further information. 2. Despite diligent efforts, it is not able to collect the debts but is able to determine that these accounts are uncollectible. 3. The Board finds that the total amount of $3,517.12 may be removed from active accounts receivable in accordance with generally accepted accounting procedures and pursuant to law by Resolution. THIS RESOLUTION ADOPTED after motion, second and majority vote, this day o-f-b y T •, 2015. ATTEST:. d BOARD OF COUNTY COMMISSIONERS DWIGkf.T E.-BROC,K¢CLERK OF COLLIER COUNTY, FLORIDA BY ,, By. c2/44:.!_iot/ Attest asto.Chairmansoeptt Cle � Donna Fiala signature only s Chairman Approved .• t•r;F :i. egality: A,P; --- effre A. K1: zktw Attorney � County a