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Backup Documents 07/08/2014 Item #16D 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 160 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the Comity Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must he received in the County Attorney Office no later than 1londay preceding the Board meeting. re-V **NEW** ROUTING SLIP t 4 h I Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office �,�. ` y`v/V/ � \4` 1-k 4. BCC Office Board of County Commissioners (`/ 5. Minutes and Records Clerk of Court's Office r PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Trinity Sco Phone Number 252-5832 Contact/ Department Alternative ransportation Modes Agenda Date Item was 7/8/2014 Agenda Item Number -13=P Approved by the BCC 1�°b-C Type of Document Grant Award Number of Original (2) Attached Documents Attached PO number or account (special instructions attached) number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. ( al) Applicable) 1. Does the document require the chairman's original signature? 2. Does the document need to be sent to another agency for additional signatures? If yes, provide the Contact Information(Name;Agency; Address; Phone)on an attached sheet. `L" 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed I ;, by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's 6i Office and all other parties except the BCC Chairman and the Clerk to the Board �t 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. y , 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. q . Some documents are time sensitive and require forwarding to Tallahassee within a certain (', ' are nullified. Be aware of your deadlines! time frame or the BCC's actions y 8. The document was approved by the BCC on 7/8/2014 and all changes made during /' 1 the meeting have been incorporated in the attached document. The County /� Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for - Chairman's signature. 1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,R- ' ed 2.24.05;Revised 11/ 4/12 160 5 ,-County of Collier CLERK OF tHE CIRCUIT COURT COLLIER COUNTY COURTHMISE Dwight E. Brock 1 Clerk of Courts 3315 TAMIAMI TRAIk•,EAST SA 102 Accountant Clerk of Courts P.O. BOX 413044 Auditor NAPLES, FLORIDA 3401-3044 Custodian of County Funds Y July 15, 2014 FDOT Attn: Debi Stephens 10041 Daniels Parkway Fort Myers, Florida 33913 Re: Notice of FTA Section 5310 Grant Award/FL-16-0038, FY 2013/14 Transmitted herewith is the original of the above referenced document for your records per request, as adopted by the Collier County Board of County Commissioners of Collier County, Florida on Tuesday, July 8, 2014, during Regular Session. Please forward/e-mail a copy once the Notice is fully executed to (martha.vergara @collierclerk.com) for the Boards Official Records. Very truly yours, DWIGHT E. BROCK, CLERK Martha Vergara, De ty Clerk Enclosure Phone - (239) 252-2646 Fax - (239) 252-2755 Website - www.collierclerk.com Email - collierclerk @collierclerk.com RECEIVED JUL. 1 6 2014 SOUTH WES 6ADT10E5 NOTICE OF FTA SECTION 5310 GRANT AWARD/FL-16-0038,FY 2013/1 Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated January 11, 2013, and the revised Application dated June 11, 2014 on file at the Florida Department of Transportation,District One, P.O. Box 1249, Bartow, Florida 33831-1249 offices, the Department hereby makes the following grant award under the Section 5310 Program to: Collier County Board of County Commissioners—Alternative Transportation 3299 East Tamiami Trail,Suite 103,Naples,FL 34112 As of June 19,2014 Applicant or Total Federal State Local Description 100% 80% 10% 10% (5)23'Glaval Vehicles with 14 $48,248.00 foldaway seats $492,875.00 $385,984.00 $48,248.00 $10,395.00 $492,875.00 _ $385,984.00 $48,248.00 $58,643.00 / 11/ FLORIDA DEPARTMENT OF TRANSPORTATION Date ! I Award Approved b PP Y Typed Name and Tit ennifer A. Stul s,AICP CTP YP Intermodal Systems Development Manager ACCEPTANCE OF GRANT AWARD (To be completed and signed by the recipient and returned to the FDOT District Office) The undersigned accepts the above-described award and: a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F,G,and H of its application. b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and state program requirements,and for the services described,in its approved application. c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations. d) The Recipient agrees to contact the FDOT Contractor,Lazara Stinnette,at the Center for Urban Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-974- 0695 to arrange purchase of the above items. September e) The Recipient requests purchase of the vehicles/equipment in 201 4 .(month/year) f) The Recipient agrees to submit the local matching funds when requested to do so. g) The Recipient, if it is not a CTC,agrees to submit its Annual Operating Report(AOR)data to the CTC as requested. h) The Recipient will forward a copy of its maintenance plan,or a statement regarding its status to Ms. Stephens by August 30,2014. If it does not have a maintenance plan,it understands that it may request technical assistance to develop maintenance plan,and that its maintenance plan is due by December 31,2014. i) The Recipient will furnish proof of insurance for the vehicle(s)to Ms. Stephens,listing FDOT District One as 151 Lien Holder and an additional insured,upon receipt of the vehicle. AGENCY: Collie ou J y Board of County Date 7/8/14 V. e) e;•mmissioners Accepted b • „a, Lama, (Signature Typed Name and Title: TOM HE of NG, CHAIRMAN Approved as to form and legality ATIV&rify vendor numbefas registered in My Florida Marketplace: -. \ III // DWl t1'f E. B OK, Clerk dr V ssistant County A rney AMitikr sianature only. FDOT 160 5 Florida Department of Transportation RICK SCOTT 801 North Broadway Avenue ANANTH PRASAD,P.E. GOVERNOR Bartow,Florida 33830 SECRETARY July 17, 2014 Ms. Michelle Arnold, General Manager Collier Area Transit, Growth Management Division Alternative Transportation Modes Department 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 RE: NOTICE OF GRANT AWARD DETERMINATION: FY 2013/2014 FEDERAL TRANSIT ADMINISTRATION SECTION 5310, "ELDERLY AND PERSONS WITH DISABILITIES" PROGRAM Dear Ms. Arnold: Enclosed please find the fully-signed notice of funding and acceptance of grant award form for the Fiscal Year 2013/2014 Federal Transit Administration Section 5310, "Elderly and Persons with Disabilities Program," vehicle grant award. Please contact Ms. Lazara Stinnette at the University of South Florida / Center for Urban Transportation Research / Florida Transit Research Inspection and Procurement Services (TRIPS) by electronic mail at LStinnette(a�cutr.usf.edu, by telephone at 813-974-0695 or by facsimile at 813-974-5168 to activate your agency's purchase order. Should you have any questions, please feel free to contact me at (239) 225-1982 or by email at debra.stephens©dot.state.fl.us Sincerely, P-J24 Debi Stephens Transit Projects Coordinator DWS/sbs Enclosures cc: Trinity Scott, Collier Alternative Transportation Modes Lucilla Ayer, AICP, MPO Director, Collier County Metropolitan Planning Organization Lorraine Lantz, Collier County Metropolitan Planning Organization Lazara Stinnette, Center for Urban Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) Suzanne Lex, Florida Department of Transportation, District One Richard P. Shine, Florida Department of Transportation, District One www.dot.state.fl.us