Backup Documents 07/08/2014 Item #16A27 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIPS A2 Ti
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING'SLIP VeDV6 -7
0 I5
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is alread complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT 7/8/14
\fA/t/
•
4. BCC Office Board of County Tl;e
Commissioners ( / —t\AV
5. Minutes and Records Clerk of Court's Office
( ►'�� 1I 111 1
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for ditional or missing information.
Name of Primary Staff Shane Cox, oad Maintenance Phone Number 252-5792
Contact/ Department
Agenda Date Item was 7/8/14 Agenda Item Number 16-A-27
Approved by the BCC
Type of Document Amendment 1 —Agreement 4600002912 Number of Original Two
Attached Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? SRT
2. Does the document need to be sent to another agency for additional signatures? If yes, SRT See note
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. below
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
A. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 7/8/14 and all changes made during the SRT
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by th SRT
BCC,all changes directed by the BCC have been made,and the document is ready fo the
Chairman's signature. ‘04\6, c,
,
PLEASE CONTACT SHANE COX @ 5792 FOR PICK UP—HE WILL FORWA 0 SFWMD
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A27 :
) ou_nty of Collier
CLERK OF ThE CIRCUIT COURT
COLLIER COUNTY COURTH ►JSE
Dwight E. Brock Clerk of Courts
3315 TAMIAMI TRAlkFAST SA 102 Accountant
Clerk of Courts P.O. BOX 411044
Auditor
NAPLES, FLORIDA 34101-3044 Custodian of County Funds
July 15, 2014
Y
SFWMD
Attn: Sharman Rose
3301 Gun Club Road
West Palm Beach, FL 33406
Re: Contract/Agreement #4600002912 Amendment #1
w/the Collier County Board of County Commissioners
Replacement of 28th Ave. SE Culvert on Miller Canal
Dear Ms. Rose,
Attached for further processing are two original copies of the above agreement,
approved by Collier County's Board of County Commissioners on July 8, 2014.
After the agreement(s) have been executed, forward an original copy to the Collier
County Minutes and Records Department, that serves as Clerk to the Board, for the
Official Record.
Upon return of that original, our office will provide a copy to Shane Cox with the Collier
County Transportation, Road Maintenance.
Very truly yours,
DWIGHT E. BROCK, CLERK
nitkt_QA_A_ (L, .12. 71------7. , I
---),
Martha Vergara,
(
Deputy Clerk
Attachment (2)
Phone - (239) 252-2646 Fax - (239) 252-2755
Website - www.collierclerk.com Email - collierclerk @collierclerk.com
16A27 , .
4°1-•1440
o . SOUTH FLORIDA WATER MANAGEMENT DISTRICT
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Fedex: 7706 804 2544 ` -;i
July 24, 2014 3 p r
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Collier County c = -r,w
Board Minutes & Records Department 7O ° o
3299 Tamiami Trail East, Suite 401 ° "' 73
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Naples, FL 34112 y'
To Whom It May Concern:
Subject: Contract# 4600002912-A01
Replacement of 28th Avenue S.E. Culvert on Miller Canal
Please find enclosed one (1) fully executed copy of the above referenced document.
Thank you for your efforts on behalf of the South Florida Water Management District
(District). Should there be any questions, or if you require any additional information,
please contact me.
Sincerely,
SK--------- Q-45-\--"—
Sharman Rose
Senior Contract Specialist
Procurement Bureau
shrose @sfwmd.gov
(561) 682-2167
FAX: (561) 682-5624
/SR
Enclosure
c: Joscelyn Nageon De Lestang - MSC 3510
3301 Gun Club Road,West Palm Beach,Florida 33406 • (561)686-8800 • FL WATS 1-800-432-2045
Mailing Address: P.O.Box 24680,West Palm Beach,FL 33416-4680 • wwwsfwmd.gov
ORIGINAL
Ea Mar
16A27
aP�`�`�,z
"` � SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4600002912-A01
AMENDMENT NO. 01
TO AGREEMENT NO. 4600002912
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA
This AMENDMENT NO. 01, is entered into on JUL 2 L o
2014 , to
that AGREEMENT dated October 1, 2013, between "the Parties," the South Florida Water
Management District(DISTRICT), and Collier County(COUNTY).
WITNESSETH THAT:
WHEREAS, the AGREEMENT may be amended with the prior written approval of the
Parties; and
WHEREAS, the Parties wish to amend the AGREEMENT in order to extend the period
of performance, revise the Statement of Work and revise the Payment and Deliverable Schedule
of the AGREEMENT;
NOW THEREFORE, the DISTRICT and the COUNTY, in consideration of the mutual
benefits flowing from each to the other, do hereby agree as follows:
1. The term of the AGREEMENT is hereby extended by four(4)months and the expiration
date, as amended, is July 31, 2015. This AMENDMENT NO. 01 shall be effective upon the
date of execution by the Parties.
2. This AMENDMENT NO. 01 shall be at no additional cost to the DISTRICT.
3. The Statement of Work, attached as Exhibit "A" to the AGREEMENT, is hereby
amended in accordance with Exhibit "A 1", attached hereto and made a part of this
AMENDMENT NO. 01.
4. The Payment and Deliverable Schedule is hereby revised in accordance with Exhibit
"Br,", attached hereto and made a part of this AMENDMENT NO. 01.
Page 1 of 2,Amendment No.01 to Agreement No.4600002912
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4 SOUTH FLORIDA WATER MANAGEMENT DISTRICT
S • . y AMENDMENT
5. The Project Manager for the DISTRICT is amended to be Joss Nageon de Lestang,
telephone number(239) 263-7615 ext. 7619.
6. All other terms and conditions of the AGREEMENT remain unchanged.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this AMENDMENT NO. 01 on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
By: 1 ) 0 a ,, /
- , - -
D othy Bradshaw, Procurement Bureau Chief
2„,,
SFWMD PROCUREMENT APPROVE
_� _._. �
BY: _.._ 1-S .
DATE: (0 1 l'"\ `t
BOARD OF COUNTY COMMISSIONERS, COLLIER ■
COUNTY, FLORIDA
By:
4 I
Title: CHAIRMAN
0.-; I EST pprove to f/ : legality
3a 4 1 T E. BROCK;FCLERK
n � "� Scott R.Teach, ;eput 17,1"11"."--. orne
ttest as to Chairman'
A s
signature only.
Page 2 of 2,Amendment No.01 to Agreement No.4600002912
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16A27
EXHIBIT"Al"
STATEMENT OF WORK
Replacement of 28th Avenue S.E. Culvert on Miller Canal
Capital Improvement Project—FY 2014
A. INTRODUCTIONBACKGROUND
The existing culvert crossing on Miller Canal at the westerly terminus of 28th Avenue Southeast
off Everglades Boulevard in Northern Golden Gate Estates (Figure 1) has poor conveyance
capacity, and backs up water considerably creating high tailwater conditions for the roadside
swales during high flow conditions. The culvert consists of three 5-foot diameter corrugated
galvanized steel pipes, 38 feet long and spaced 13'-6" on centers for a total bridge length of
approximately 32 feet. The roadway over the bridge carries two lanes of traffic with a total
pavement width of 20'-6" with 3'-1" grassed shoulders on each side. Guard rail is provided on
each side of the roadway over the bridge and headwalls and wing walls are constructed using
concrete filled rip rap bags.
The crossing is located within a 95' wide, north to south, platted drainage easement as depicted
along the west side of Golden Gate Estates(GGE)Unit 88 Plat, Plat Book 5 Page 27,due west of
the western limit of the 28th Avenue Southeast 60' wide road right of way. The road is
moderately used by the Woodlands Grade/Benton Road area residents and provides the only
reasonable access to this area. The area west of the canal is private and not publicly maintained.
In order to meet the District's need for enhancement of the conveyance capacity of Miller Canal,
and also the need for maintaining transportation access to the area residents, the replacement of
the undersized culverts by a bridge has been proposed as a joint capital improvement project by
the two agencies. This statement of work outlines the tasks of a cooperative agreement between
the District and the County for implementation of the project.
This is a cost-share project with Collier County. The County, as the implementing agency, is
providing in kind services for project design management, permitting, construction management
and land acquisition management as needed. In addition,the County will provide up to$250,000
for actual hard costs associated with consultants, land acquisition and construction. The District
is providing funds for construction of the project which is estimated at$575,000.
B. OBJECTIVE
The purpose of this agreement is to provide funding to Collier County for the construction of a
new bridge on Miller Canal at 28th Ave SE, Collier County, FL to enhance the conveyance
capacity of the canal by replacement of the existing undersized culverts at that location.
C. SCOPE OF WORK
The County will provide construction management and overall contract management, including
obtaining additional land easement (if needed) for the installation of a new bridge on Miller
Page 1 of 3,Exhibit"Al"to Agreement 4600002912
16A27
Canal at 28th Ave SE, in Golden Gate Estates, Collier County, FL and the District will provide
funding for the construction project.
D. WORK BREAKDOWN STRUCTURE
The County shall be responsible for the satisfactory completion of this project and may retain
consultants to acquire professional services for design, permitting, real estate acquisition, and
construction management of the project. The County shall be responsible for project
management, budget management and quality control and public outreach. The County shall be
responsible for processing construction contract bidding, selecting contractor, reviewing and
approving deliverables from its construction contractor(s) and consultant(s) to ensure that the
project objectives are met. The work breakdown associated with this project is described below.
Task 1: 1St Quarterly Status Report: The County shall submit to the project manager a status
report summarizing construction progress made to date, and include the First Invoice. This
invoice will include documented costs associated with the initial mobilization through
construction of main substructural bridge components. Major items will include clearing and
grubbing activities, installation of temporary detour, construction of new bridge pilings and
abutments.
Due Date: March 31st,2015
Task 2: 2°' Quarterly Status Report: The County shall submit to the project manager a status
report summarizing construction progress made to date, and include the Second Invoice. Invoice
will include documented costs of items associated with substantial project completion,to include
superstructure, paving of bridge roadway traffic lanes and associated signing, and canal bank
stabilization.
Due Date: June 30th, 2015
Task 3: Final Construction Completion Report: The County shall submit to the project
manager a status report documenting the project completion, to be accompanied by a Certificate
of Completion and submission of As-Built drawings, duly signed and sealed by a Florida
registered P.E.
The third and Final Invoice will include documented cost of items associated with final project
completion, closeout items from previously completed tasks, final site cleanup, any remaining
landscaping and sod,and removal of temporary detour.
Due Date: July 31st, 2015
Page 2 of 3,Exhibit"Al"to Agreement 4600002912
16A27
FIGURE 1—Project Location
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Page 3 of 3,Exhibit"Al"to Agreement 4600002912
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EXHIBIT"B1"
PAYMENT AND DELIVERABLE SCHEDULE
• Payment from the District to the County shall be done in three (3) installments. The
County shall submit to the District Project Manager two (2) Quarterly Status Reports and
one(1)final Construction Completion Report summarizing progress made to date, issues
of concern potentially affecting project performance, and any other information pertinent
to the project on the dates shown in the table below.
• The County, as the implementing agency is providing services for project design and
permitting, and will provide construction management and acquire easements as needed.
The value of the County's fiscal participation shall not exceed $250,000. In kind services
of design management, permitting management, land acquisition management and
construction management shall not be considered for fiscal participation.
• All deliverables submitted hereunder are subject to review and acceptance by the District.
• Acceptability of all work will be based on the judgment of the District that the work is
technically complete and accurate. The District shall approve the design and bid
specifications prior to the County advertising the project.
• Payment shall be made following receipt and acceptance by the District of project
invoices in accordance with the schedule set forth above.
• All invoices shall be accompanied by adequate documentation to demonstrate completion
of each task outlined in this the Statement of Work(SOW).
• Total payment by the District for all work completed herein shall not exceed the amount
of$575,000. If the total consideration for this Agreement is subject to multi-year funding
allocations, funding for each applicable fiscal year will be subject to Governing Board
budgetary appropriation. In the event the District does not approve funding for any
subsequent fiscal year, this Agreement shall terminate upon expenditure of the current
funding,notwithstanding other provisions of this Agreement to the contrary.
Report Due District Not-To
Task Deliverable(s) Invoice Date Date Exceed Payment
First Quarterly Status
1 Report/First Invoice 3/31/15 3/31/15 $125,000.00
Second Quarterly Status
2 Report/Second Invoice 6/30/15 6/30/15 $150,000.00
Final Construction
Completion Report/ 7/31/15 7/31/15 $300,000.00*
3 Third Invoice
Total District
Funding * $575,000.00*
Page 1 of 2,Exhibit"BI"to Agreement No.4600002912
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* Final actual costs shall be submitted to the District prior to construction contract approval for
reconciliation. Amount may change based upon actual construction costs.
Page 2 of 2,Exhibit`B 1"to Agreement No.4600002912
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