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Backup Documents 09/08/2015 Item #11K ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP '' TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAB 12 3/1 \zk"S 4. BCC Office Board of County Commissioners \,c4/ kz\zs\ 5. Minutes and Records Clerk of Court's Office "re, rLOz3 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Bruce Register Director,Office of Business 252-8358 Contact/ Department &Economic evelopment Agenda Date Item was 9/8/15 Agenda Item Number 1-1-5,F.44 t` Approved by the BCC Type of Document Agreement between Collier County and Number of Original Two Attached Southwest Florida Economic Development Documents Attached Alliance, Inc PO number or account n/a number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature- STAMP OK% JAB 2. Does the document need to be sent to another agency for ada1 sign es? If yes, JAB provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAB signed by the Chairman, with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAB Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAB document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAB signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAB should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 12/8/15 and all changes made during the ABS meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. � � 9. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 I MEMORANDUM Date: December 23, 2015 To: Bruce Register, Director Business & Economic Development From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Agreement with Southwest Florida Economic Development Alliance, Inc. Attached for your records is an original of the agreement referenced above, (Item #11K) approved by the Board of County Commissioners on Tuesday, September 9 2015. The Minutes and Record's Department has held the second original agreement for the Board of County Commissioner's Official Record. If you have questions or need any further information, please call me at 252-8411. Thank you. Attachment 1 AGREEMENT BETWEEN COLLIER COUNTY, FLORIDA AND SOUTHWEST FLORIDA ECONOMIC DEVELOPMENT ALLIANCE, INC. This AGREEMENT is made and entered into this 8`h day of September, 2015, by and between Collier County, a political subdivision of the State of Florida (the "COUNTY") and Southwest Florida Economic Development Alliance, Inc. ("ALLIANCE"), a Florida not-for-profit corporation. WITNESSETH WHEREAS, the COUNTY has determined that strategic marketing and business outreach activities provided through the ALLIANCE will help promote a more diverse and prosperous regional economy and such activities are in the public interest and serve a lawful and beneficial purpose for the COUNTY and the Southwest Florida Region; WHEREAS, the COUNTY has determined that it is in the best interests of Collier County to support regional economic development efforts and that support further the goals and objectives identified in the County's Business and Economic Development Business Plan; WHEREAS, the ALLIANCE is a business and economic development organization with a mission to enhance the Southwest Florida Region's economic well-being and to create a vision to maintain and strengthen the economy of the Southwest Florida Region; WHEREAS, the ALLIANCE desires to be collaborate with the COUNTY in the achievement of the economic development goals and objectives of the Collier County Board of County Commissioners (the "BCC"); and WHEREAS, the ALLIANCE, in concert with the BCC, has determined that the strategies to achieve such objectives include those below: • Marketing Collier County in conjunction with the Southwest Florida Region to recruit employment opportunities for residents; • Strengthening and maintaining a communications network that promotes the image and assets of Collier County in conjunction with the Southwest Florida Region; WHEREAS, the COUNTY desires to have the ALLIANCE continue to provide private sector leadership to achieve the strategies set forth above and the ALLIANCE is willing to undertake such functions under the terms of this Agreement for the County's Fiscal Year beginning October 1,2015; NOW, THEREFORE, in consideration of the mutual covenants, promises and representations contained herein, and other good and valuable consideration, the COUNTY and the ALLIANCE agree as follows. ARTICLE I SCOPE OF SERVICES The ALLIANCE shall promote economic development for the COUNTY by providing the services and activities described in Exhibit "A", Scope of Services,attached hereto and by reference made a part hereof. 1 ilK ARTICLE II PERIOD OF AGREEMENT This Agreement shall be effective upon execution by both parties and shall cover services provided from October 1, 2015, until September 30, 2016, unless otherwise terminated in accordance with this Agreement or extended by mutual written Agreement of the parties. ARTICLE III CONSIDERATION AND LIMITATION For its performance under this Agreement, the ALLIANCE will receive funds from the COUNTY in an amount not to exceed One Hundred Thousand Dollars ($100,000.00). It is intended that the services performed by ALLIANCE shall be on a cost reimbursement methodology for actual eligible expenditures. Actual expenditures eligible as a basis for reimbursement can and shall include salaries and employee benefits (relocation expenses, health insurance, and bonuses) and costs for ALLIANCE personnel performing services described in Exhibit "B". ALLIANCE shall be entitled to compensation upon BCC approval of the Agreement, distributed no more frequently than on a quarterly basis for reimbursement of eligible expenses approved by the County and Clerk of Court. All invoices shall be submitted in accordance with COUNTY procedures and in a form acceptable to the COUNTY and the ALLIANCE as generally outlined in Exhibit 'B" — Method of Payment and Budget Detail for Services and Exhibit "C" — Request for Payment Form, attached hereto and by reference made a part hereof. Eligible operating expenses incurred to provide services consistent with the scope of services described in Exhibit "A" are outlined in Exhibit "B". In no event will COUNTY funds be expended for the ALLIANCE's purchase of food, beverages or entertainment costs or in support of electioneering ARTICLE IV PAYMENT AND REPORTING REQUIREMENTS For its performance under this Agreement, County shall reimburse to the ALLIANCE actual eligible expenditures. All payment requests by the ALLIANCE to the COUNTY shall be submitted with a completed Program Performance Report, Exhibit "C", and Exhibit "D" Payment Record Chart in a form acceptable to the COUNTY and the ALLIANCE, as generally outlined and set forth in Exhibit "C" attached hereto and by reference made a part hereof. Payments to the ALLIANCE will be made within Forty Five (45) days of requests, in compliance with the Florida Prompt Payment Act, in accordance with the procedures specified by Exhibit "B" Method of Payment and Budget Detail for Services. I f the COUNTY determines, through its inspection or review that the ALLIANCE has performed, or is performing less than the total agreed upon services, then the COUNTY shall notify the ALLIANCE in writing specifying those services which it alleges have not been performed or fully performed and the ALLIANCE shall have thirty (30) days from receipt thereof to submit a then current Program Performance Report which shall address such allegations in detail and/or shall meet with the appropriate representatives of the COUNTY to discuss resolution thereof and cure or remedy any services not fully performed, and upon failure thereof, the COUNTY shall be entitled to reduce payment otherwise due for such services not fully performed on a pro- rata basis. Performance will be measured by the defined Scope of Services set out in Exhibit "A" or a percentage of defined service goals completed and by such other standards as the parties may agree upon in writing. The ALLIANCE shall submit its first payment request and Program Performance Report for the period October 1, 2015 thru December 31, 2015, on or before January 31, 2016. The ALLIANCE shall submit its second payment request a n d Program Performance Report, for the period January 1, 2016 thru 2 G�' 11K March 31, 2016, on or before April 30, 2016. The ALLIANCE shall submit its third payment request and Program Performance Report, for the period April 1,2016 thru June 30,2016, on or before July 31,2016. The ALLIANCE shall submit its final payment request, Program Performance Report, and year-end analysis, and any other required reports on or before October 10, 2016. If the ALLIANCE fails to comply with the requirements of this Article, the COUNTY may refuse to honor or be liable for payment of any late request for payment. ARTICLE V MAINTENANCE OF RECORDS The ALLIANCE shall maintain such financial records and accounts, including invoices, purchase orders and backup materials or documents as are deemed necessary to assure a proper accounting for all COUNTY funds for which the COUNTY is obligated to reimburse the ALLIANCE under the terms of this Agreement. The aforesaid records and accounts shall be made available for inspection purposes at reasonable times and upon reasonable notice during normal business hours and as often as the COUNTY may deem necessary to verify reimbursements and any other financial records or matters covered by this Agreement. The ALLIANCE shall also provide timely and reasonable access to the ALLIANCE's President at times convenient for the President for the purpose of questions or explanations related to such records and accounts. The ALLIANCE shall retain for such inspection all of its records and supporting documentation applicable to this Agreement for five (5) years after receipt of final payment from the COUNTY, or until any or all questioned costs have been resolved or litigation, if any, is completed, in the event funds expended under this Agreement are questioned or become the subject of litigation. In addition,ALLIANCE shall: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer,at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. ARTICLE VI INDEMNIFICATION The ALLIANCE shall indemnify, hold harmless, and defend the COUNTY, its agents and employees from and against any and all liabilities, losses, claims, damages, demands, expenses or actions, either at law or in equity, including court costs and attorneys' fees, that may hereafter at any time be made or brought by anyone on account of personal injury, property damage, loss of monies, or other loss, allegedly caused or incurred, in whole or in part, as a result of any negligent, wrongful, or intentional act or omission, or based on any act of fraud or defalcation by the ALLIANCE, its agents, subcontractors, assigns, heirs, and employees during performance under this Agreement. The extent of its indemnification shall be limited by the insurance available to ALLIANCE in accord with Article X of this Agreement. In any and all claims against the COUNTY or any of its agents or employees by any employee of the ALLIANCE, any subcontractor, heir, assign, anyone 3 IlK directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation under this paragraph shall be limited to the amount or type of damages, compensation or benefits payable by or for the ALLIANCE or any subcontractor under workers' compensation acts,disability benefit acts or other employee benefit acts. ARTICLE VII TERMINATION This Agreement may be terminated at will by either party by giving a minimum of one hundred twenty (120) days prior written notice of such intent specifying the effective date thereof to the other parties. The aforesaid termination notices, as well as all other notices required herein, shall be considered received by the ALLIANCE and the COUNTY if sent by certified mail, return receipt requested, or by overnight personal delivery service requiring a signature for delivery,and addressed as provided for in Article XXVIII of this Agreement. ARTICLE VIII EQUAL OPPORTUNITY CLAUSE The ALLIANCE agrees to abide by the provisions contained in Collier County CMA #5 3 8 3, as amended,which is incorporated herein by reference to Exhibit F. ARTICLE IX STATEMENT OF ASSURANCE During the performance of this Agreement, the ALLIANCE assures the COUNTY that the ALLIANCE is in compliance with Title VII of the 1964 Civil Rights Act, as amended, the Florida Civil Rights Act of 1992, as amended, and the Collier County Human Rights Ordinance (Ordinance No. 00-37), in that the ALLIANCE does not, on the grounds of race, color, national origin, religion, sex, age, handicap or marital status, discriminate in any form or manner against the ALLIANCE' s employees or applicants for employment. Further, the ALLIANCE assures the COUNTY of the ALLIANCE s compliance with the Americans with Disabilities Act of 1990, as amended, as applicable. The ALLIANCE understands and agrees that this Agreement is conditioned upon the veracity of such statements of assurance. Furthermore, the ALLIANCE assures the COUNTY that it will comply with Title VI of the Civil Rights Act of 1964 when federal grant(s) is/are involved. Other applicable Federal and State laws, Executive Orders, and regulations prohibiting discrimination as hereinabove referenced are included by this reference thereto. This statement of assurance shall be interpreted to include Vietnam-Era Veterans and Disabled Veterans within its protective range of applicability. ARTICLE X INSURANCE The ALLIANCE shall provide and maintain the following insurance coverage's in the amounts specified throughout the period of this Agreement on behalf of the ALLIANCE and the COUNTY, by naming the COUNTY as an additional insured under the policies of insurance that it maintains, a copy of the declarations page thereof being attached as Exhibit E, as follows: Commercial General Liability insurance: with coverage limits of $500,000, general which shall apply to claims that may be asserted against the COUNTY by reason of the act or activities of the ALLIANCE. The ALLIANCE shall maintain workers' compensation coverage as required by Florida law. 4 IlK All insurance shall be from responsible companies duly authorized to do business in the State of Florida. Every insurance policy must provide for up to thirty (30) days prior written notice to the COUNTY of any cancellation, intent not to renew, or reduction in the policy coverage. Coverage shall be documented by a Certificate of Insurance. ARTICLE XI CONFLICT OF INTEREST The ALLIANCE represents that it presently has no interest, and shall acquire no such interest: financial or otherwise, direct or indirect, nor engage in any business transaction or professional activity; or incur any obligation of any nature which would conflict in any manner with the performance of service required hereunder. ARTICLE XII DRUG FREE WORKPLACE The ALLIANCE shall administer, in good faith, a policy designed to ensure that the ALLIANCE's employees, agents and subcontractors are free from the illegal use,possession, or distribution of drugs or alcohol. ARTICLE XIII GOVERNING LAW; VENUE This Agreement shall be governed by the laws, rules,and regulations of the State of Florida, or the laws, rules, and regulations of the United States if the ALLIANCE is providing services funded by the United States Government. Venue shall be in Collier County,Florida. ARTICLE XIV COMPLIANCE The ALLIANCE shall comply with the requirements of all federal, state, and local laws, rules, codes, ordinances and regulations pertaining to this Agreement. ARTICLE XV ASSIGNMENT Neither party may assign or transfer its rights or obligations under this Agreement without the prior written consent of the other party. ARTICLE XVI I-IEADINGS Article headings have been included in this Agreement solely for the purpose of convenience and shall not affect the interpretation of any of the terms of this Agreement. ARTICLE XVII WAIVER A waiver of any performance or default by either party shall not be construed to be a continuing 5 L1K waiver of other defaults or non-performance of the same provision or operate as a waiver of any subsequent default or non-performance of any of the same terms, covenants, and conditions of this Agreement. The payment or acceptance of funds for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. ARTICLE XVIII ADDITIONAL RIGHTS AND REMEDIES Nothing contained herein shall be construed as a limitation on such other rights and remedies available to the parties at law, or in equity, which may now or in the future be applicable.. ARTICLE XIX ORDER OF PRECEDENCE In the event of any conflict between the provisions of the Articles of this Agreement and the exhibits hereto, the contents of the Articles of this Agreement shall control over the contents of the exhibits. ARTICLE XX SEVERABILITY In the event any section, sentence, clause, or provision of this Agreement is held to be invalid or illegal, the remainder of the Agreement shall not be affected by such invalidity or illegality and shall remain in full force and effect. ARTICLE XXI PROJECT PUBLICITY Any news release or other type of publicity pertaining to the services performed by the ALLIANCE pursuant to this Agreement must recognize the contribution of the BCC as a funding source. The ALLIANCE being a not-for-profit corporation receiving public funding or non-monetary contributions through the COUNTY shall recognize the COUNTY for its contribution in all promotional materials and at any event or workshop for which COUNTY funds are allocated. In written materials, the reference to the COUNTY must appear in the same size letters and font type as the name of any other funding sources. In addition, any development project announcement, ceremonial business opening, or publicity event resulting from efforts of the ALLIANCE, and particularly those projects induced with COUNTY funded financial incentives or other contributions, will be planned in cooperation with the COUNTY's Economic Development and Communications Departments for purposes of coordinating COUNTY's official COUNTY protocol and public recognition. Prior notification to the two Departments for such events will be no less than 15 working days whenever possible or practicable, and potential prospects will be made aware of the COUNTY's publicity protocol before final inducement with any incentive packages or contributions. ARTICLE XXII SURVIVABILITY Any term, condition, covenant or obligation which requires performance by either party subsequent 6 1 K to termination of this Agreement shall remain enforceable against such party subsequent to such termination. ARTICLE XXIII THIRD PARTY BENEFICIARIES This Agreement is for the benefit of the COUNTY and the ALLIANCE. No third party is an intended beneficiary so as to entitle that person to sue for an alleged breach of this Agreement. ARTICLE XXIV POLITICAL ACTION The ALLIANCE shall not engage, participate or intervene in any form of political campaign on behalf of, or in opposition to, any candidate for political office. ARTICLE XXV MERGER; MODIFICATIONS This writing embodies the entire agreement and understanding between the parties hereto and there are no other agreements and/or understandings, oral or written, with respect to the subject matter hereof, that are not merged herein and superseded hereby. This Agreement may not be modified, amended, extended, or canceled, verbally or by conduct of the parties, but only by a written instrument executed by the COUNTY and the ALLIANCE. Similarly, no contract which purports to affect the terms of this Agreement shall be valid as it affects this Agreement, unless in writing and executed by the COUNTY and the ALLIANCE. ARTICLE XXVI NOTICES All notices required or permitted to be given by a party under this Agreement shall be in writing and sent to the other party by certified mail, return receipt requested, or by overnight personal delivery service requiring a signature for delivery, and shall be addressed as follows: If to the COUNTY: Collier County If to the ALLIANCE: Leo Ochs, County Manager Collier County Southwest Florida Economic Development Alliance, 3299 Tamiami Trail East, Ste.201 Inc. Naples, FL 34104 c/o Richard C. Grant,Esq. Grant Fridkin Pearson,P.A. 5551 Ridewood Drive, Suite 501 Naples,FL 34104 7 �w` 1 1I( IN WI[NESS WHEREOF, this Agreement was dated op the day and year first written above. ATTEST4>.' V•.• '!' BOARD OF COUNTY COMMISSIONERS DWIGWi k ROCK,4C `M< OF COLLIER COUNTY, FLORIDA ( 4V. : By: / eAme.e..... Attestagii E•' "'' ERK TIM NANCE,CHAIRMAN �>� ATTE Ilattn'6111V SOUTHWEST FLORIDA ECONOMIC DEVELOPMENT ALLIANCE, INC. , B Y E3y: ....,,,40C ."74,C �n;c. E Beta/v4, Presccleni- Approved as to form and legality j, A iiii-----____. Jennit A. Belpedio, Assistant County Attorney s .�`• I 8 1r EXHIBIT A SCOPE OF SERVICE ORGANIZATION: Southwest Florida Economic Development Alliance, Inc. PROGRAM: Economic Development Services Objective: Marketing Outreach & Site Selector Relationships To strengthen the Southwest Florida Region economy the Alliance will perform activities including, but not be limited to: generating business awareness and interest in Southwest Florida through targeted outreach,marketing and relationship building and serving as a transparent economic development coordinator in disseminating leads. Specific activities will be outlined in the Annual Marketing Plan developed by the Marketing Advisory Committee and approved by the Alliance's Board of Directors. The Marketing Advisory Committee will include economic development professionals from Collier County and other counties represented by the Alliance. The activities may include participation in trade shows, site selector events, along with hosting special functions such as CEO forums and site selector meetings. The Alliance may also participate in international events and activities coordinated through Enterprise Florida and other affiliates authorized by the County Manager of his designee. Performance Criteria The ALLIANCE shall provide statements to include evidence and invoices substantiating the following activities/accomplishments for reimbursement: Deliverable 1: Approved Annual Marketing Plan developed in conjunction with Marketing Advisory Committee,to include economic development professionals from Collier County. Deliverable 2: During the term of this Agreement,execution of specific activities within the Annual Marketing Plan, including sponsoring,organizing,and participating in outreach events designed for engaging regional partner attendance,including but not limited to trade shows, recruiting trips,and consultant events. The four(4)events will constitute marketing and promotional programmed activities for developing site selector relationships and building awareness of the Southwest Florida Region as a business destination. Deliverable 3: Account for and report on prospect&contact activities through the use of a lead dissemination tool to track prospect information derived from Alliance's marketing efforts. II. Objective: Website Expense and Marketing Data The Alliance will manage the regional data repository and website, keeping the information accurate,current,and relevant and market the site to drive activity. The website and appropriate digital capabilities will be continually enhanced and developed for maximum Al IlK f( effectiveness. The website will include an online property locator through LoopNet that allows businesses to easily identify suitable buildings and sites. Performance Criteria The ALLIANCE shall provide statements to include evidence and invoices substantiating the following activities for reimbursement: Deliverable 4: Maintain attractive and relevant website to highlight attributes of the Southwest Florida Region including Collier County Business Development programs. The data updates and website refreshments will be performed regularly and programs will be initiated to market the website and optimized its usage,as evidenced by reports consisting of web traffic data including specific marketing penetration metrics. III. Objective: Staff&Operations The Alliance Director would lead the Alliance and represent the organization both externally and internally to the region. Externally,the Director would oversee development and execution of the annual marketing plan. The Director would also focus on promoting the region to targeted site selectors and companies; Enterprise Florida, and international consulates,attending trade missions where appropriate. Internally,the Director would manage investor relations,direct fund-raising activities,work with the Investor Advisory Committee to develop long and short term strategy recommendations for the ALLIANCE,promote the importance of economic development within the region,and act as liaison for economic development activities for Southwest Florida. Performance Criteria. The ALLIANCE shall provide statements to include evidence and invoices substantiating the following activities for reimbursement: Deliverable 5: Maintain a Director and operational support staff,two(2)FTE's to accomplish the tasks to achieve performance required by the agreement. Deliverable 6: Annual Report Presentation to the Collier County Board of Commissioners once during the term of this Agreement reporting on the branding,marketing,recruitment,and expansion/retention activities for the Southwest Florida Region. A2 1. 1K EXHIBIT B METHOD OF PAYMENT ORGANIZATION: Southwest Florida Economic Development Alliance, Inc. PROGRAM: Economic Development Services RELEASE OF FUNDS SHALL BE IN ACCORDANCE WITH THE APPROVED BUDGET WILL BE MADE UPON RECEIPT OF THE COMPLETED REQUEST FOR PAYMENT FORM. NO MODIFICATIONS WITHIN BUDGET CATEGORIES SHALL BE FUNDED UNLESS PRIOR WRITTEN APPROVAL HAS BEEN GRANTED BY THE COUNTY MANAGER, WHICH APPROVAL SHALL BE CONSISTENT WITH THE TERMS OF THE COUNTY/ALLIANCE BUDGET AND AGREEMENT AND NOT UNREASONABLY WITHHELD. THE COUNTY'S FISCAL YEAR COMMENCES ON OCTOBER 1st AND ENDS ON SEPTEMBER 30th OF THE FOLLOWING CALENDAR YEAR. INVOICES FOR SERVICES DELIVERED BETWEEN OCTOBER 1st AND SEPTEMBER 30th MUST BE RECEIVED NO LATER THAN OCTOBER 1 0th OF EACH YEAR TO ALLOW CLOSEOUT OF THE COUNTY'S FISCAL YEAR. IN NO EVENT HOWEVER, SHALL PAYMENTS TO THE ALLIANCE UNDER THIS AGREEMENT EXCEED $100,000.00 PER COUNTY FISCAL YEAR. TOTAL (County Portion) $100,000.00 (fiscal year) The requests for payment shall include the report on progress on the strategies and tasks identified in the agreed Scope of Services. B1 11K BUDGET DETAIL FOR SERVICES ORGANIZATION: Southwest Florida Economic Development Alliance, Inc. PROGRAM: Economic Development Budget Category Approved Budget I. Salaries including benefits Director and Operations Support Staff $100,000 Personnel Subtotal $100,000 Total Budget Categories $100,000 per County FY NOTE: When completing payment requests complete the appropriate forms and attach detailed documentation identifying obligations or expenses in the above budget categories only. B2 ilK EXHIBIT C PROGRAM PERFORMANCEREPORT ORGANIZATION: Southwest Florida Economic Development Alliance, Inc. PROGRAM: Economic Development REPORT PERIOD THROUGH PERCENTAGE OR SCOPE OR SERVICES OR COMPONENTS OF CONTRACT COMPLETED I. ACCOMPLISHMENTS: Report No. A: Staff&Operations B:Marketing Outreach Accomplishments 1. Submit on or a. Maintain a Director and Support Staff. a. Annual Marketing Plan approved before,January See Art IV below for submittals. and implemented. 31,2016, for the b. Progress toward(4)Marketing period October 1, Events during term of Agreement. 2015 thru c. Report on prospect and contact December 13, activity. 2015. d. Report on web traffic data including specific marketing penetration metrics. 2. Submit On or a. Maintain a Director and Support Staff. a. Progress toward(4)Marketing before,April 30, See Art IV below for submittals. Events during term of Agreement. 2016, for the b. Maintain&enhance website period January 1, attributes. 2016 thru March c. Report on prospect and contact 31,2016. activity. d. Report on web traffic data including specific marketing penetration metrics. 3. Submit On or Maintain a Director and Support Staff. a. Progress toward(4)Marketing before,July 31, See Art IV below for submittals. Events during term of Agreement. 2016, for the b. Maintain&enhance website period April 1, attributes. 2016 thru June c. Report on prospect and contact 30,2016. activity. d. Report on web traffic data including specific marketing penetration metrics. 4. Submit on or a. Maintain a Director and Support Staff. a. Progress toward(4)Marketing before October b. Annual Report Presentation to the Events during term of Agreement. 10,2016,for the Collier County Board of Commissioners b. Maintain&enhance website period July 1 to Accomplished. attributes. September 30, See Art IV below for submittals. c. Report on prospect and contact 2016. activity. d. Report on web traffic data including specific marketing penetration metrics. II. PROBLEMS: 11K III. STATUS REPORT ON PROVISION OF SERVICES: (include report period and year-to- date) SCOPE OF ANNUAL REPORT YEAR TO % OF GOAL SERVICE PROGRAM PERIOD DATE COMPLETED PROVIDED GOAL (See attached scope of work for detailed deliverables, benchmarks and performance measures.) IV. OTHER COMMENTS: SUPPORTING ATTACHMENTS: Along with the above status report, provide Project details for the deliverables delineated in Exhibit A. For specific activities and accomplishments submit supporting documentation listed below or other documents which support accomplishment of deliverable. With regard to staff accomplishments submit timesheets signed by supervisors, payroll reports, bank statements, payroll related canceled checks, and supporting documentation for payment of benefits and payroll taxes (SUTA, FUTA, Medicare may use IRS 941 or Form RT-6). IlK INSTRUCTIONS FOR PROGRAM PERFORMANCE REPORT THE PURPOSE OF THIS REPORT I S TO PRESENT A CONCISE REVIEW SUMMARIZING THE ALLIANCE'S ACTIVITIES FOR THE COUNTY FUNDED PROGRAM. USE ADDITIONAL PAGES ONLY IF NECESSARY/REQUIRED. The ALLIANCE: Provide name of the ALLIANCE as it appears on your Agreement. Program: Provide title of the program or general service area as contracted. It is defined in the Agreement between the COUNTY and the ALLIANCE for economic development. Report Period: Identify dates covered by this narrative report. After the first report, begin with ending date of the previous report. I. Accomplishments Highlight significant or major accomplishments in the COUNTY funded program during the report period. II. Problems Provide a description of the problems that were encountered during this report period which would have a negative impact on the program. Also, provide a plan for a corrective action, to include time of implementation, effect on the program, and indicate if there is a need to modify the program, goals, Agreement or funding. III. Status Report on Provision of Services, Goals and Objectives(Report period and year-to- date) Report statistically on program goal achievements for report period and year-to-date total. IV. Other Comments Use this section for general remarks regarding ALLIANCE, etc. General information to assist in understanding the program's operation and purpose may be included. Provide any Required Attachment. ilK EXHIBIT D PAYMENT RECORD CHART FOR ALLIANCE AGREEMENT No I3 t: itorittiptv 5 l aut , a ,. fit . alte 1 Salaries including benefits $100,000 Total $100,000 1 1 K EXHIBIT E ALLIANCE GENERAL LIABILITY COVEREAGE DECLARATION SHEET Southern-Owners Ins.Co.Policy# 142312-20879490-14 IlK EXHIBIT F COLLIER COUNTY CMA#5383 EQUAL EMPLOYMENT OPPORTUNITY(EEO) [Effective Date: March 17,1999(Revised: October 1,2001; Revised: October 1,2003;Revised: May 1,2009)] § 5383-1. Purpose. The purpose of this Instruction is to provide for the implementation of an equal employment opportunity(EEO)procedure authorized by the County Manager. § 5383-2. Concept. It is the practice of the County to ensure that all Human Resources procedures are in compliance with state and federal law. The County prohibits discrimination as defined by state and federal law. A. All Human Resources practices, including compensation, benefits, discipline, safety, as well as social and recreational activities will be administered and conducted in compliance with state and federal law. B. Recruitment, selection, placement, promotion, transfer, training, reduction in force and layoff decisions will be based on factors including the candidate's/employee's job-related qualifications and abilities. Seniority may be considered as a factor given other factors are equal. C. An outreach program may be utilized to recruit, hire and ensure advancement of qualified minority group members,women,disabled individuals and veterans. D. Collier County government will take necessary steps to ensure that the work environment is free of unlawful discrimination or harassment. E. The County will continue to review its Human Resources procedures to ensure that its supervisors and managers adhere to its commitment to equal employment opportunity (EEO) principles. F. Employees who have EEO-related questions, comments or complaints are encouraged to discuss them with their Supervisor. If they are unable to resolve the situation through their Supervisor, they may discuss it with their Department Director, Division Administrator or a representative from the Human Resources Department. The employee may also utilize the Commitment to Fair Treatment Procedure. §5383-3. Currency. The Human Resources Department is responsible for maintaining the currency of this Instruction. § 5383-4.Reference. Collier County Personnel Ordinance, Ordinance No. 2001-50: Equal Employment Opportunity: It is the policy of Collier County to ensure that all Human Resources policies and practices are administered without regard to race, color, religion, sex, age, national origin, physical or mental handicap,or marital status.