Backup Documents 12/08/2015 Item #16C3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING stilt
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
14/-5/6
4. BCC Office Board of County `r���
Commissioners V Z\\CVS
5. Minutes and Records Clerk of Court's Office
err t2(t5(ts Z:q3 fpn
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff ,I/ l rls4 &Is Phone Number 2 S2 2S 3
Contact/ Department ?,�b�x LJ :);}-,f5 Q�ann'„ d Pr `�43-M�. yam- [
Agenda Date Item was Agenda Item Number
Approved by the BCC I-Jece rn�er- ) 2.D 15 )6 G
Type of Document Number of Original
Attached (A)0r k Or d e r Documents Attached
PO number or account
number if document is
to be recorded
• INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? /a
2. Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. /ri
3. Original document has been signed/initialed for legal sufficiency. (All documents to be 0$
signed by the Chairman,with the exception of most letters,must be reviewed and signed /�'N3
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's ��
Office and all other parties except the BCC Chairman and the Clerk to the Board
14
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable. 1113
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required. 4/13
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE. , `/
Some documents are time sensitive and require forwarding to Tallahassee within a certain /V 4
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on t2i4S1 i5''(enter date)and all changes made �
during the meeting have been incorporated in the attached document. The County N,J
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made, and the document is ready for the f►ta
Chairman's signature. �eL .
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
Ann P. Jennejohn 16 C3
From: Ann P.Jennejohn
Sent: Tuesday, December 15, 2015 4:23 PM
To: Beals, Nathan
Subject: Contract#14-6345 (Work Order)w/Hole Montes, Inc.
Attachments: #14-6345 (Hole Montes, Inc.Work Order).pdf
Hi Nathan,
A executed copy of the work order under Contract #14-6345w/Hole Montes, Inc., CEI Services
for the MPS 306 Force Main Phase 3 and Naples Manor Water Main Replacement Phase 2 projects
that was approved by the Board on December 8, 2015 (itewt #16C3) is attached for your records.
Thank you!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Clerk to the Value Adjustwtent I3oard
Collier County Board Minutes & Records Dept
1
1 6 03
WORK ORDER/PURCHASI ORDER
Contract 14-6345 ✓✓
"Construction, Engineering, and Inspection Services for the Was water Basin Program"
Contract Expiration Date: July 7, 203
This Purchase Order is for professional Construction Engineering and Inspection (CEI) services for
work known as:
1
Project Name: CEI Services for MPDS 306 Force Main Phase 3
Project No: 70044.6.3.3, 71010.25
The work is specified in the proposal dated September 9, 2015 which is attached hereto and made a
part of this Purchase Order. In accordance with Terms and Conditions of the Agreement referenced
above, this Purchase Order is assigned to: Hole Montes,Incl
Scope of Work: As detailed in the attached proposal and the following:
* Task I Preconstruction Services v
* Task II Construction Services/
* Task III Additional Servicesv
* Task IV Reimbursable Expenses v
Schedule of Work: Complete work within 3/5 from the date of the Notice to Proceed which is
accompanying this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ❑Negotiated Lump Sum (NLS) [lump Sum Plus
Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I $5,194.00 T&M
Task II $271,113.00 T&M s€
Task III $51,441.00 T&Mv`
Task IV $1,252.00 T&M /
TO • L FEE $329,000.00
PREPARED BY: I I/2-Z r
Nathan Bea :, Project Manager Date
APPROVED BY: 4i�� I r 1lg--(1314
11/5(1
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scar Martinez, Principal Project Manager Date
APPROVED BY: -1.---..— ll/+//5-
Cr
Pa' ciProject Manager Date
Page 1 of 3
1 6 0 3
1
APPROVED BY: :. ( � �
i r
T hmel' , "MD MD Department Director Date
I
APPROVED BY: 11 I`tl 1S
teve'Messn , Wate��.rector Date
l
APPROVED �// 7/5
Beth J2hnssen, astewater Director Date
� IDi
\ APPROVED BY: . , . I� `�
Dr. '` 'rge i i ,Public Utilities Administrator Date /
APPROVED BY: i CJ
Swanson Hall,Procurement Strategist Dat '
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully l
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Purchase Order and/or
project duration.
i
ACCEPTED BY: Hole Montes, Inc.
.44,d'ii—...mlii /6—// 5-
N. e&Title of Authorizes ompany Officer Date
Page 2 of 3
V�c ;
1603
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: Is ' cox- By:
• Tim Nance, Chairman
Dated: la-I ' 6
(SEest as to Chairman's.
signature only.,
Hole Montes, Inc.
,L74A—e—� - By: 1/
First Witness /Signature
! w►��(d Ssn/�
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TType/print witness ni.meT TType/print signature and title I
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Second Witness
--ef0"1 . �r Raid
TType/print witness name
ppr ved o 7rmiand Legality:
kA.„ Item# I
QsCounty Attorney
oe pit -�- Agenda '2-
cC e " K �� L. Date
Print Name Date 12 '/�
Recd �'-
Deputy
Page 3 of 3
NMI 1 6 C3
HOLE MONTES
ENGINEERS•PLANNERS•SURVEYORS
950 Encore Way•Naples,Florida 34110•Phone 239.254.2000•Fax:239.254.2099
September 9, 2015'
Craig Pajer,P.E., Principal Project Manager
Collier County Public Utilities
3339 Tamiami Trail East Suite 303
Naples FL 34112
RE: CONSTRUCTION ENGINEERING AND INSPECTION SERVICES
BAYSHORE MPS 306 WASTEWATER BASIN
MPS 306 FORCE MAIN PHASE 3
•
HM File No.: 8200A
Dear Craig:
We are pleased to submit this revised proposal for professional construction engineering and
inspection services (CEI) related to the MPS 306 Force Main Phase 3 project. The construction
documents for this project were prepared by Grady Minor and AECOM, Engineers of Record
(EORs). The description of the professional services to be provided for this specific project is
outlined below.
Project Background
The MPS 306 Force Main Phase 3 project is part of a multi-project CEI contract for the MPS 306
Wastewater Basin. This project consists of the construction of 24" force main and the
replacement of an existing AC water main system in a portion of the Naples Manor community.
The force main will extend from US 41 to the South County Wastewater Reclamation Facility. It
is our understanding that this project will be constructed in three phases.
The estimated construction period based upon the construction document is 365 calendar days.
The anticipated Notice to Proceed is mid October. A contract duration of 500 days is proposed
for the CEI services to allow preconstruction, construction and post construction services.
This proposal does not include (a) engineering design, (b)preparation of permit applications, (c)
review of shop drawings, initial Schedule of Values, monthly Applications for Payment, initial
Construction Schedule and month updates (to be provided by EORs), (d) coordination or
responses to Contractor RFIs (to be provided by EORs), (e) preparation of Work Directives and
Change Orders and final reconciliation at closeout (to be provided by EORs), (f) construction
survey and stakeout, (g) Record Survey, (h) preparation of Record Drawings (to be provided by
EORs), (i) execution of Final Completion Certificate to permit agencies and Collier County, (j)
laboratory testing and(k) investigation of hazardous materials and historic artifacts.
Scope of Services
We proposed to provide the following Scope of Services.
H:\8200\A-Marketing\15\DWS\MPS 306\20150819 CP MPS 306 FM PH 3REV2 Itr_REB_dws.docx
Naples•Fort Myers
4
C 3
Craig Pajer,P.E.,Principal Project Manager 1 6
Collier County Wastewater Department
September 9,2015
Page 2
Task No. 1 —Preconstruction Services
Receive conformed specifications and drawings (including addenda and any published questions
and answers from bidding) and executed construction contract from the County and EORs.
Review these documents and become familiar with the proposed project. Meet with Collier
County and Engineers of Record to discuss the project and obtain clarification as needed.
Task No.2—Construction Services
Provide onsite observation of construction and testing activities on the project. When possible,
observations will be performed concurrently with other projects being constructed in the
immediate area of this project. Specific services include the following.
(a) The CEI will inform the County and the onsite construction superintendent of any concerns
related to conformance of the work with the Contract Documents in an attempt to resolve any
concern or issue on site. If the concern or issue is not promptly resolved in the field, the CEI
shall inform the EORs and the County in writing about the unresolved concern or issue within
eight business hours, but not more than one business day after the discovery of any concern or
issue. The EORs will be responsible for investigating the concern or issue and resolving the same
through a written directive to the construction contractor and so inform the County and the CEI
in writing. This protocol will be initiated any time the CEI becomes aware of any construction
that is unsatisfactory, faulty or defective, does not conform to the Contract Documents, does not
meet the requirements of any inspections, tests or approval required to be made, or has been
damaged before final payment. The EORs will maintain an Issue Resolution Log documenting
any issue or concern that is conveyed in writing to the EORs, including the written directive
resolving the issue or concern.
(b) The CEI will prepare a daily log with pictures recording activities and details related to the
work on a form approved in advance by the County. Information will be recorded in the-log
when at the Project Site. Log entries will record all relevant aspects of the construction observed
while on site including construction crew (labor) details, equipment used, materials used,
compliance testing and inspection performed, weather, temperature, site conditions, trench
- conditions, backfill material used, dewatering methods, compaction methods, location of the
work and all other details related to the work. The log will reference the digital photographs
and/or video taken with appropriate file names and file locations. In addition to the construction
details, the daily log will contain information related to time and hours on the job site, weather
conditions, data pertaining to questions of quantities of materials used, extras or deductions, list
of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors,
observations in general and specific observations in more detail as in observing test procedures,
conformance inspection of materials and fittings, name plate data for equipment and material
installed and any related issues. Logs, photograph files and other construction documentation
will be provided to the County by the CEI on a daily basis in an electronic file via Email, on a
permission based website, on a digital CD only if requested by the County and a printed copy to
be maintained at the Consultant's project office. All daily reports shall be prepared in the field,
reviewed by the CEI's Project Manager and issued by 7:00PM daily.
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Craig J PrincipalProject P.E., Project Manager 16 C3
Collier County Wastewater Department
September 9, 2015
Page 3
(c) The CEI will provide a comprehensive digital photographic record of all construction
activities related to the project. The digital file names will be referenced in the log along with a
brief description of the photograph, the date and time of the photograph and the name of the
photographer. The digital files will be transferred to a permission based website, and to a digital
CD if requested by the County. If requested by the County, pictures will be printed in high
resolution color,two captioned photos per 8 1/2"x 11"sheet,printed one side only. The prints,if
requested,will be provided to,the County when needed. If requested by the County,video will be
provided in digital format on DVD bi-weekly.
(d) The CEI will accompany visiting inspectors representing any regulatory agencies having
jurisdiction over the project and will record discussions and the outcome of these regulatory
inspections in the daily logs. The CEI will notify the County prior to any scheduled inspections.
These may include inspections by the FDEP, FDOT, SFWMD, County Building Department,
County Right-of-Way Department and County Pollution Prevention Control.
(e) The CEI will coordinate bi-weekly progress meetings chaired by the CEI Project Manager,
attended by the construction contractor and EORs, to review project status and identify issues
that may affect the project. The CEI will prepare a DRAFT Agenda at least two business days in
advance of each meeting and issue written meeting notes identifying a summary of the
discussion, conclusions and any risks that have been encountered or are expected within three
business days after the meeting to the.County, EORs and the construction contractor. As
necessary, the CEI will coordinate special meetings. The EORs shall provide updated Issue
Resolution, Submittal,RFI and Work Directive Logs at the progress meetings.
(f) The CEI shall meet with the construction contractor in the field to review their preliminary
Application for Payment (pencil copy) based upon the EORs approved Schedule of Values. The
EORs shall be responsible for receiving, verification and approval of all Applications for
Payment. Note: This delegation of responsibility to the EORs for approval of payment
applications has been requested by the County. No review of Construction Progress Schedule
updates shall be made by the CEI.
(g) The CEI will accompany and assist in the Substantial Completion inspection when requested
by the construction contractor and the EORs recommends that the work is sufficiently complete
to warrant a substantial completion inspection. During the Substantial Completion inspection the
EORs will prepare a List of Uncompleted or Corrective Work Items requiring completion or
correction to the satisfaction of the EORs and the County. The EORs shall issue the Certificate
' of Substantial Completion. The CEI will be responsible for the monitoring list and issuing
updates to the list on a weekly basis. The CEI will assist in the final walk through to ensure that
the listed items are completed to the satisfaction of the EORs and the County. The EORs shall be
responsible for the issuance of the Notice of Final Acceptance and Construction Certification and
permit closeout with FDEP, SFWMP and Collier County. It is anticipated that three substantial
completion inspection will be conducted due to the multiple(3)phase of construction proposed.
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C7C)
CraigJ Pajer,P.E. Principal Project Manager 16 C3
p g
Collier County Wastewater Department
September 9, 2015
Page 4
(h) The CEI will observe field testing to assist in verification that all materials, equipment and
supplies installed or utilized on the project are in general accordance with the Contract
Documents and approved Shop Drawings provided by the EORs. All material testing services are
to be provided by an independent testing firm supplied by the construction contractor. All
equipment testing will be conducted by the construction contractor and equipment
representatives. The equipment testing will also be observed by the County and EORs.
(i) The CEI shall maintain red pencil "markup" notations and sketches on full size construction
plans that reflect the details of constructed facilities. The CEI will review the"markup"with the
construction contractor on a weekly basis. The CEI will notify the County, EORs and the
construction contractor of any differences in the documents maintained by the general contractor
and the CEI on a weekly basis for resolution. These "markup" drawings will be turned over to
the County and EORs at Final Completion to assist the EORs in preparation of the Record
Drawings.
Task No. 3 —Additional Services
(a) The CEI shall provide limited assistance with resolution of reported resident concerns
during construction. The CEI shall receive resident concerns in the field as they occur and,
when possible, seek to resolve the concern. The CEI shall also receive resident concerns
• from the County's Wastewater Basin Website "Hot Line". The CEI shall make an initial
response to the concern in the field and, when possible, seek to resolve the concern. A
written report shall be made to the EORs and County on the concern and its resolution.
When an immediateresolution cannot be achieved in the field or if the issue is complex,the
concern shall be reported to the County and EORs for their logging with a status of any
corrective action required. The County and EORs shall provide the log at all progress
meetings.
(b) The CEI shall provide limited assistance to the County with obtaining Rights of Entry from
individual property owners during construction. When construction may require temporary
access on private property, the CEI, through the subconsultant (Quest Corporation of
America, Inc. — QCA), will prepare and provide a listing of all property owners in the
construction area. Collier County shall make initial contact with the property owners to
obtain Right of Entry. The CEI will be available to contact the property owners in the field
for execution of a Right of Entry. The County shall maintain the log of all Rights of Entry.
(c) The CEI shall provide limited assistance with special coordination with the Collier County
Public Schools and the County"CAT"bus system. This special coordination will be needed
due to the anticipated detours related to roadway closures in the Naples Manor area due to
construction.
(d) The CEI, in conjunction with QCA, shall provide Public Information Website services
during construction. QCA is also the consultant establishing and providing an overall
website for the three Basin Area projects (Basins 101, 305 &306). The overall website shall
provide information on the current status of individual projects, detailed information on
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16C3
Craig Pajer,P.E., Principal Project Manager
Collier County Wastewater Department
September 9, 2015
Page 5
anticipated road closures, planned water outage and contact information. The CEI, in
conjunction with QCA, shall provide weekly updates to allow posting on the website. QCA
shall forward to CEI any reported resident concerns and issues to attempt to resolve in the
field. The CEI will contact the resident through their field representative to resolve the
concern in accordance with Task 3(a).
(e) The CEI, in conjunction with QCA, shall assist with Public Relations during the
preconstruction and construction phases. It is anticipated that one overall Neighborhood
Public Information Meeting will be held prior to the overall start of construction. In
addition,three Neighborhood Block Meetings will be held as construction begins on each of
the three phases. The County shall coordinate and obtain the meeting locations. The County
and EORs shall conduct the meetings with the CEI and QCA providing assistance.
Fee for Professional Services
The professional engineering and construction services associated with the Basin 306 Force
Main Phase 3 project shall be performed on a time and material basis. The CEI services are
estimated to be$327,748.00✓The total fee including Reimbursable Expenses is$329,000.00
Please refer to the enclosed spreadsheet for a description of the proposed services and estimates
of the various tasks. This time and material proposal is based upon full time inspection for nine
months (180 work days at 10 hours per day) and part time inspection for three months (60 work
days at 4 hours per day).
We look forward to working closely with Collier County, Grady Minor and AECOM to provide
another successful construction project. If you have any questions about this proposal, please
give me or David Schmitt a call at your convenience.
Thank you for this opportunity to be of service to Collier County.
Sincerely yours,
HOLE MONTES,INC.
Ronald E. Benson,Ph.D.,P.E.
Senior Vice President/Principal
REB:dbb
Enclosures
cc: Nathan Beals, Collier County
Clifford Pepper,Hole Montes
David Schmitt, Hole Montes
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I
1 6 031
HOLE MONTES PROPOSAL FOR PROFESSIONAL SERVICES September 9,2015 ll
MASTER PUMP STATION 306 BASIN CEI
MPS 306 FORCE MAIN PHASE 3(365 DAYS CONSTRUCTION/500 DAYS CEI SERVICES)
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Refer to Hole Montes Proposal dated September 9,2015
F_ J,. f 1
s Sr.Proj Project Senior Clerical/
Principal Manager Manager Inspector Admin Total Subconsutlant TOTAL
Task Activity Description $206 $172 $147 $96 $62 Hours Other COST
1. Preconstruction/Bid Services
Meeting with County/Engineer of Record 1 2 2 5 $844
Project Review 8 8 8 2 26 $3,444
Clarification Meeting 1 2 2 1 6 $906 /
2 12 12 8 3 37 55,194/
2. Construction Services�' 16
Preconstruction Meeting 1 4 4 4 2 15 $1,990
Biweekly Progress Meeting(MAX 24) 2 96 96 30 224 $32,896
Onsite Construction Observation 2,040 2,040 $195,840 s
Log/Construction Documents 53 53 40 146 $19,387
General Coordination 8 8 16 $2,552
Submittal Management 20 20 $1,240
Miscellaneous Testing 8 8 4 20 $2,800
Construction Field Drawings 12 12 2 26 $3,952
Startup/Commissioning 12 12 2 26 $3,952
Project Closeout 20 20 2 42 $6,504
3 213 213 2,044 102 2,575 $271,113'
3. Additional Services •
Preconstruction/Neighborhood Meeting 15 15 4 34 $5,033
Public Information 20 20 10 50 $7,000
Special Coordination 12 12 4 28 $4,076
Subconsultant $35,332= $35,332
0 47 47 0 18 112 $35,332 $51,441-•
5 272 272 2,052 123 2,724 $35,332 s
$327,748=
4. Reimbursable Expenses $1 252/
1 Allowance:Copies,UPS,Postage,Misc
$1,252
TOTAL ALL TASK(TIME&MATERIAL)/' $329,000 1
itil
�ry
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