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Backup Documents 12/08/2015 Item #16D 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNTU' � Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded e •u ;! t ey Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the Cou Rff i���}}}'ii no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Barbetta Hutchinson Community& Human Services (CHS) Division 2. County Attorney Office County Attorney Office 3. BCC Office Board of County \==.� Commissioners V\ ,�,`V r/S/ ,2\'1,` -S 4. Minutes and Records Clerk of Court's Office \ s r if 16 14:3cipev, PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional o missing information. Name of Primary Staff Jody Paley/ Phone Number 252-2903 Contact/ Department Community&Hum Services Agenda Date Item was December 8,2015 Agenda Item 16D4 Approved by the BCC Number Type of Document Fourth Amendment to Agreement Between Number of Original 3 v' Attached Collier County and Bug Cypress Housing Documents Corporation Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST, Initial the Yes column or mark"N/A"in the Not Applicable column,wh'•1• -r is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature 5A-4; 0.) p O 1 JSP 2. Does the document need to be sent to another agency for ad i itional signaturesl! If yes, na !/ provide the Contact Information(Name;Agency;Address; one)on an attached she: . 3. Original document has been signed/initialed for legal sufficie (All documents . be JSP signed by the Chairman,with the exception of most letters,must be , - -e a signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JSP N 1 A Office and all other parties except the BCC Chairman and the Clerk to the Board / 5. The Chairman's signature line date has been entered as the date of BCC approval of the JSP 17 document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JSP signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JSP 1, should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 1/l 8. The document was approved by the BCC on 12/08/15 and all changes made during JSP V the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made,and the document is ready for the Chairman's signature. 4., I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1604 MEMORANDUM Date: December 11, 2015 To: Jody Paley, Grants Coordinator Community & Human Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Subrecipient Agreement Amendment No. 4 with Big Cypress Housing Corporation for the Hatchers Preserve Project (HM-13-03) Attached please find two (2) of the three (3) original copies of the amendment document that is referenced above, (Item #16D4) approved by the Board of County Commissioners Tuesday, December 8, 2015. The third original will be held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachments (2) 1604 Grant# - M-06-UC-12-0217 M-08-UC-12-0217 M-09-UC-12-0217 M-10-UC-12-0217 M-11-UC-12-0217 M-12-UC-12-0217 M-13-UC-12-0217 M-14-UC-12-0217 M-15-UC-12-0217 CFDA/CSFA# - 14.239 Subrecipient—Big Cypress Housing Corporation (BCHC) DUNS # - 0647232520 IDIS# 455 FEID # - 65-1067124 FY End 12/31 Monitoring Deadline 06/2036 FOURTH AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND BIG CYPRESS HOUSING CORPORATION THIS AGREEMENT is made and entered into this B h day of pae,wevaLeA, 2015, by and between Collier County, a political subdivision of the State of Florida, ("COUNTY" or "Grantee") having its principal address as 3339 E. Tamiami Trail, Naples FL 34112, and the "DEVELOPER", "Big Cypress Housing Corporation" a private not-for-profit corporation existing under the laws of the State of Florida, having its principal office at 19308 SW 380th Street, Florida City, Florida 33034. RECITALS WHEREAS, on October 22, 2013 the COUNTY entered into an Agreement using HOME Investment Partnerships (HOME) Program funds for the a new construction of Multi-Family Project consisting of a minimum of ten (10) single family rental housing construction at Hatcher's Preserve located at 3180 Westclox Street in Immokalee, Florida. WHEREAS, on May 13, 2014, Item 16D13, the COUNTY approved the first amendment to this Agreement; and WHEREAS, on September 9, 2014, Item 16D12, the COUNTY approved the second Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#4 Page 1 of 5 1604 amendment to this Agreement; and WHEREAS, on September 8, 2015, Item 16D2, the COUNTY approved the third amendment to this Agreement; and WHEREAS, the Parties desire to amend the Agreement to increase the funding amount, revise milestones and clarify language allowing use of funds for all homes from date of the execution of Agreement. NOW, THEREFORE, in consideration of the mutual covenants and obligations herein contained, the Parties agree to amend the Agreement as follows: Words Streek-Throtig#are deleted; Words Underlined are added X X * II. TIME OF PERFORMANCE Services of the DEVELOPER shall start on the 22nd day of October, 2013 and end on the 30th day of ;ntT20-1October. 2016. Construction activities shall be completed by 2016 and the affordability period shall cease in 2036. The term of this Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the DEVELOPER remains in control of HOME funds or other HOME assets, including program income. I. AGREEMENT AMOUNT X * X The COUNTY agrees to make available at --. ! - ! • - - - • - -'' ' '-- ` - THREE THOUSAND FIVE HUNDRED TWENTY SIX DOLLARS AND FORTY CENTS ($1,763,526A0)TWO MILLION ONE HUNDRED SIXTY FOUR THOUSAND SEVEN HUNDRED FIFTY FIVE DOLLARS AND FORTY CENTS ($2,164,755.40) of HOME Grant funds for the use by the DEVELOPER during the Term of the Agreement (hereinafter, the aforestated amount including, without limitation, any additional amounts included thereto as a result of a subsequent amendment(s) to the Agreement, shall be referred to as the "Funds"). The DEVELOPER shall be reimbursed by the COUNTY using HUD funding for allowable costs, determined by COUNTY, in an amount not to Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#4 Page 2 of 5 1604 exceed ONE MILLION SEVEN HUNDRED SIXTY THREE THOUSAND FIVE HUNDRED TWENTY SIX DOLLARS AND FORTY CENTS ($1,763,526A0). TWO MILLION ONE HUNDRED SIXTY FOUR THOUSAND SEVEN HUNDRED FIFTY FIVE DOLLARS AND FORTY CENTS ($2,164,755.40) The budget identified for the Rental Housing Construction Project shall be as follows: Line Item Description HOME Funds Project Component One: Multi-Family Project $1,698,526.0 consisting of a minimum of Eighteen (18)Single $2,099,755.40 Family Rental Housing Construction and associated development costs; including, but not limited to, construction; temporary and permanent signage; site maintenance activities; public bid advertisements; architectural fees;project engineering; closing costs; soil and other construction testing; surveys;plans processing consultant; building permits, certificates of occupancy and inspection fees; impact and utility connection fees;fair housing advertisements and other marketing materials; subject property general liability insurance during development and builder's risk insurance, impact fees and other related construction/development fees. Project Component Two: Developer Fee $ 6 5,000.00 Total Project Expenses: *$1,763,526.40 *$2,164,755.40 *Contingent upon Approval of HUD Substantial Amendment to the Action Plan and BCC approval * * * The following table details the project deliverables and payment schedule: * * * Ili Milestone Anticipated Deadline Environmental Scope Review by County 10/2014 Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#4 Page 3 of 5 1604 Environmental approved by HUD 12/2014 Environmental Review Published and NTP Issued 11/2014 Design work complete 2/2015 Land Acquisition 12/2014 Building Plans submitted & Reviewed by County 01/2015 Bid selection made 03/2015 Contract signed/Awarded/NTP issued 05/2015 Construction complete or near completion for one of the eighteen units-failure to accomplish this task 10/15/15 12/15/2015 may result in the subrecipient being required to repay $371,260.57 of CDBG/DRI funds that were previously invested in the project Construction of all 18 units complete 06/2016 Lease agreement complete for one of the eighteen units 10/15/2015 12/15/2015 Lease Agreements Complete for the remaining 06/2016 09/2016 seventeen units IV. NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Lisa Oien Grant Coordinator Jody Paley, Grant Coordinator 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Email to: Lisaoien @colliergov.net JodyPaley @Colliergov.net 239 252 6141 239-252-2903 * * x Signature page to follow Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#4 Page 4 of 5 ,, 1604 ATTEST: BOARD OF COUNTY COMMISSIONERS OF COLLIER DWIGHT E. BROCK, CLERK COUNTY, FLA PA: I:. ,..�;- C. By: / e" cam Attest as Via,61.i Clerk TIM NANCE, CHAIRMAN signature on` . , Dated: 1 a '�t 6 (SEAL) Big Cypress Housing Corpo ion By: 41elkiiriX _ De igna ure Steve Kirk, President DEVELOPER Name and Title Approved as to form and legality: Jenni A. Belpedio Assistant County Atto 1\�� item# Agenda �..rf►1s Date 11 Date `'L•%.-6 Recd Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction 1eputy Girl Amendment#4 Page 5 of 5 4.:!