Backup Documents 12/08/2015 Item #16A16 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO A 16
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT1Uk
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Scott Teach County Attorney Office
ZOM tai S
2.
3.
4. BCC Office Board of County
Commissioners 1c
5. Minutes and Records Clerk of Court's Office
00115 /.5g71
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Andrew Miller, P.E., Senior Project Phone Number (239)252-5791
Contact/ Department Manager—TECM
Agenda Date [tem was ` l /
Agenda Item Number 16.A.16
Approved by the BCC A
Type of Document Change Order Number of Original 1 Change Order Memo
Attached Documents Attached 1 Change Order
1 Change Order Proposal
1 Manhour/Rate sheet _
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? -j �
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's I{�/
Office and all other parties except the BCC Chairman and the Clerk to the Board //r
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be rake of your deadlines!
8. The document was approved by the BCC on\' I?VS- (enter date)and all
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for e
Chairman's signature.
l:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revise . .I ;Revised 11/30/12
16 A 16
MEMORANDUM
Date: December 11, 2015
To: Andrew Miller, P.E. Senior project Manager
Transportation Engineering Construction Management
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Change Order No. 4 to Contract #11-5639 for Design & Related
Services with TY Lin International for replacement of the
CR29 Bridge over Chokoloskee Bay
Attached for your records is a copy of the document referenced above, (Item #16A16)
approved by the Board of County Commissioners on Tuesday, December 8, 2015.
The original has been held by the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
16 A16
If .
Co fr County
GROWTH MANAGEMENT DEPARTMENT
MEMORANDUM
DATE: September 30, 2015
TO: File—Chokoloskee Bridge Replacement, Project# 66066.9
FROM: Andrew Miller, P.E., Senior Project Manager
Collier County Transportation Division
SUBJECT: Back-up Memo for Change Order#4
The Chokoloskee Bridge Replacement Project, originally scheduled to begin construction in the
fall of 2013, has undergone several design changes and permit delays that have significantly
affected the timeline for completing the project. On a positive note, the latest obstacle
encountered, the USCG permit, has finally been approved as of September 7, 2015. The
invitation to bidders was advertised on September 28, and it appears that construction can begin
in the upcoming months.
The design contract for TY Linn has undergone three previous change orders for additional time
and fees related to the design and permitting issues described above, but due to the last delay due
to obtaining the USCG permit,the current contract will expire prior to project close out.
Additionally,the design change eliminating the use of a temporary detour bridge and now
proposes a staged construction of the new bridge, although saving significant construction
dollars, will very likely result in an increase in requests for information(RFI's) from the
engineer of record. This change order provides the consultant with adequate time and fees to
remain available for post design services through the completion of construction.
Cotler County 1 6 Arunent Services
ange Order Form
® Contract Modification ❑Work Order Modification ❑Amendment
Contract#: 11-5639 Change#: 4 Purchase Order#: 45-134104 Project#: 66066.9
Contractor/Firm Name: T Y Linn International Contract/Project: Chokoloskee Bridge Replacement
Project Manager Name: Andrew Miller, PE Division Name: Transportation Engineering
Original Contract/Work Order Amount $ 450,000.00 9/13/11 16A11 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 518,500.00 9/10/13, 16A48 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 559,800.00 N/A SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 35,016.00 32.18% Total Change from Original Amount
Revised Contract/Work Order Total $ 594,816.00 14.72% Change from Current BCC Approved Amount
Cumulative Changes $ 144,816.00 6.26% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 1/31/12 Original 1/30/16 Last Approved 8/17/16 Revised Date 4/9/18
Date Completion Date Date (Includes this change)
#of Days Added 600 Select Tasks ❑ Add new task(s) 0 Delete task(s) El Change task(s) ® Other(see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s)to the task(s) and/or
the additional days added (if requested); 2.)why this change was not included in the original contract; and, 3.) describe the impact if
this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1.) detailed and specific explanation/rationale of the requested change(s)
Due to the extensive time required to obtain a United States Coast Guard Permit for the construction of the new bridge,
the subsequent delay of the construction start date has depleted the contract time allotted for the consultant to complete
post-design services. In addition,the phased construction of the bridge, along with unknown subsurface site conditions
will very likely result in above normal requests for information (RFI's)and submittal I reviews which will require
additional post design services than previously budgeted in the original contract.
Change Order 4 will provide sufficient time and funding to provide Post Design Services for the designer of record to
serve the project through advertisement,award, construction and project close out of a $6.9 million construction project
on an 18 month construction schedule.
2.) why this change was not included in the original contract;
The initial contract allowed for a reasonable time to obtain the various permits required prior to beginning construction,
and in particular allowed for approximately 326 days to obtain the permit from the USCG. The application for the USCG
permit was submitted July 11, 2014, and was finally approved September 8, 2015(423 days). Post-design services were
included in the original contract but the complexity of the design and construction was not known at that time. This
change order will increase Post design Services from the original amount of$38,000 to a total of$73,000 to administer a
$6.9 M construction project.
3.) describe the impact if this change is not processed.
The engineer of record would not be available subsequent to the expiration of the current contract time and fee, and
issues arising during construction that would require his expertise would very likely cause delays and cost over-runs.
The bridge at this location is vital to the safety and welfare of the people of Chokoloskee as it their only link to the
mainland. It is critical that the construction team of the new bridge have access to the design professional until the
project is complete.
(Divisions who may require additional signatures may include on separate sheet.)
Revised: 10/28/2014
16 A16
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Prepared
p by: '1/1Date: J/'-1 2 — /5
Andrew Mill r P.E., e ' r Project Manager,Transportation Engineering Division
(---- �/ /
Accepted by: v�.._ PT/�/ A��� �� �.,C Date: ////a/S---
(Contract
/ ��'���
(Contract r/Vendor/Consultant/Design Professional and Name of Firm, if project applicable)
Approved by: _ � Date: //--/e—!S
Gary Putaansuu, P.E., Principal Project Manager,Transportation Engineering Division
Approved by: 1 _ ` Date: !/ 1 t
J.. - ad, P IP' ision Dj ctor,Transportation Engineering Division
I
Al
Approve. :-: ,—at. 7 A'•- Date: \\V)\\�,
p Management S. Wilkison, P.E., Department Head, Growth Mana ement Dept.
4
Approved by: i d , Date: I cD
C r�
Evelyn Colon, Procurement Specialist, Procurement Services Division
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this
Change Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
A Tim Mance, C ails rman `
Dated: a^ t ! !,i. , ,--2AI lC
(S' ' ' • s-
• • e- �a'as bt 1 fe0111y., Item#
and legali l� t
Agenda ri „ IS '
Date
c....,c....,•' R. each Date
Deputy County Attorney Rec'd
lepu111
411
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s
(Divisions who may require additional signatures may include on separate sheet.)
Revised: 10/28/2014
16A16
TYLININTERNATIONAL
engineers I planners I scientists
September 22,2015
Gary Putaansuu, PE
Principal Project Manager
Collier County Growth Management Division
Transportation Engineering
2885 S. Horseshoe Drive
Naples,FL 34104
Re: CR 29 Bridge over Chokoloskee Bay,Collier County Florida
Bridge Number 030161
Dear Mr. Putaansuu:
Since the United States Coast Guard Permit for the new bridge construction has now been issued,
we understand the project is moving towards advertisement for construction. Due to the
extraordinary time required to secure said permit, the contract time limits on our current design
and post design contract with the County is in danger of expiring (August 17, 2016) prior to
construction completion. In addition, due to the complex nature of the phased-construction
design, remote site conditions and unknown sub-surface conditions we anticipate the amount of
Requests for Information and Submittal Reviews will exceed the normal and previously
negotiated hourly fee budget for post design services.
Accordingly, T.Y. Lin International (CONSULTANT) proposes to provide the following
additional services in accordance with Contract 11-5639 ARTICLE TWO:
1. Provide Post Design Services during construction operations as defined in Section
2.1 of Contract 11-5639.
2. Increase the Time for project completion by 600 days.
The above described services were part of the contract scope, but are being supplemented and
extended due to project complexity and regulatory and administrative scheduling. If this change is
not incorporated, the CONSULTANT will be unable to fully support staff and the construction
team with technical reviews, plan modifications, drawing interpretations, etc. typically required
for a project of this complexity.
CONSULTANT proposes to provide the above services for an additional Hourly/Not to Exceed
fee amount of$35,016 in accordance with the conditions of Contract 11-5639.
Please call if you need additional information on this matter.
Sincerely,
Jim Molnar, P.E.
An Affirmative Action/Equal Opportunity Employer M/F/DN
2400 1st Street,Suite 200 I Fort Myers,Florida 33901 I T 239.332.4846 I F 239.332.4798 I www.tylin.com
1 6 A 1 6
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