Backup Documents 06/24/2014 Item #16D 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP / 6 D4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Jennifer A. Belpedio, ACA County Attorney Office (p 26 � 4-
2. BCC Office Board of County
Commissioners j/ 1:7. 7,-1\y
3. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Priscilla Doria,HHVS Phone Number 239-252-53 2
Contact/ Department
Agenda Date Item was June 24,2014 Agenda Item Number 16D4
Approved by the BCC
Type of Document Fourth Amendment to Agreement between Number of Original 2
Attached Collier County and CCHA Documents Attached
PO number or account `
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (I itial) pplicable)
1. Does the document require the chairman's original signature?
2. Does the document need to be sent to another agency for additional signatures? If yes, ✓
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. ,VA
3. Original document has been signed/initialed for legal sufficiency. (All documents to be ,/
signed by the Chairman,with the exception of most letters,must be reviewed and signed O 1�
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board A) Al/
5. The Chairman's signature line date has been entered as the date of BCC approval of the
or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's 7 /\
signature and initials are required. �f
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain ,✓
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on t_(9.41/1/41 and all changes made
during the meeting have been incorporated in t e attached document. The County
Attorney's Office has reviewed the changes,if applicable. C ,
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for t e r`1(
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1604
MEMORANDUM
Date: June 27, 2014
To: Priscilla Doria, Grants Coordinator
Housing, Human & Veteran Services
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Amendment #4 to Agreement with Collier Housing Authority, Inc.
For the Tenant Based Rental Assistance (TBRA) Project
Attached is an original copy of the document referenced above, (Item #16D4)
approved by the Board of County Commissioners on Tuesday, June 24, 2014.
The second original amendment document will be held in the Minutes and Records
Department for the Board's Official Record.
If you have questions, please feel free to contact me at 252-8411.
Thank you
Attachment
11604
Grant# - M-11-UC-12-0017
CFDA/CSFA# - 14.239
Subrecipient—Collier County Housing
Authority, Inc.
DUNS # - 040977514
IDIS# 405
FETI # - 59-1490555
FY End 9/30
Monitoring Deadline 1/2017
FOURTH AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
COLLIER COUNTY HOUSING AUTHORITY, INC.
TENANT BASED RENTAL ASSISTANCE (TBRA) PROJECT
This Amendment is entered into this 0)4411 day of J u!'1e , 2014, by and
between Collier County, a political subdivision of the State of Florida, hereinafter referred to as
"COUNTY", and the "Collier County Housing Authority, Inc., a special independent district of the
State of Florida, created in accordance with Florida Statute Section 421.27 et seq, hereinafter referred
to as SUBRECIPIENT, collectively stated as the "Parties".
RECITALS
WHEREAS, on October 25, 2011 the COUNTY entered into an Agreement with the HOME
Investment Partnerships (HOME) Program funds for the Tenant Based Rental Assistance (TBRA)
Program which will provide assistance to eligible low income persons. (hereinafter referred to as the
"Agreement"); and
WHEREAS, on February 12, 2013(Item 16D2), October 22, 2013 (Item 16D10) and January
28, 2014 (Item 16D14), the Board approved amendments to the Agreement.
WHEREAS, the Parties desire to amend the Agreement to include extend project timeline to
allow for lease terms as required per HUD/HOME regulations and make other modifications to the
agreement.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree
to amend the Agreement as follows:
Words Struck-Through are deleted; Words Underlined are added
2011 HOME(HM11-01)
CCHA TBRA
Amendment#4 Page 1 of 4
`.Y
16134
* * *
III. TIME OF PERFORMANCE
Services of the SUBRECIPIENT shall start on the 25th day of October, 2011 and end on the
31st day of July, 20111 August, 2015. The term of this Agreement and the provisions herein may be
extended by amendment to cover any additional time period during which the SUBRECIPIENT
remains in control of HOME funds or other HOME assets, including program income.
IV. CONSIDERATION AND LIMITATION OF COSTS
* * *
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon
completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the
submittal of quarterly monthly progress reports. Invoices for work performed are required every
month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations
incurred during the term of this agreement. If no work has been performed during that month, or if the
SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required.
Explanations will be required if two consecutive months of$0 invoices are submitted. Payments shall
be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than
once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level
of service required by this Agreement. Final invoices are due no later than 90 days after the end of the
agreement. Work performed during the term of the program but not invoiced within 90 days without
written exception from the Grant Coordinator will not be reimbursed. No payment will be made until
approved by HHVS for grant compliance and adherence to any and all applicable local, state or
Federal requirements Payment will be made upon receipt of a properly completed invoice and in
compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act."
* * *
V. NOTICES
All ft-Notices required to be given under by this Agreement shall be in writing and delivered
via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other
electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or
sending. All notices and other written communications under this Agreement shall be addressed to the
individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.
sufficient when delivered to HHVS at its office, presently located at 3339 E. Tamiami Trail, Suite 211,
Naples, Florida 31112, and to the SUBRECIPIENT when delivered to its office at the addressed listed
on page one of this Agreement.
COLLIER COUNTY ATTENTION: Priscilla Doria, Grant Coordinator
3339 E. Tamiami Trail, Suite 211,Naples, Florida 34112
Email: PriscillaDoria(a,Colliergov.net
(239) 252-5312
2011 HOME(HM l I-01)
CCHA TBRA
Amendment#4 Page 2 of 4
0
1604
CCHA ATTENTION: Esmeralda Serrata, Executive Director
Collier County Housing Authority, Inc.
1800 Farmworker Way, Immokalee, FL 34142
Email: eserrata @cchafl.org
(239) 657-3649
EXHIBIT "A"
SCOPE OF SERVICES
COLLIER COUNTY HOUSING AUTHORITY, INC.
HOME
TENANT BASED RENTAL ASSISTANCE (TBRA) PROJECT
* * *
B. BUDGET:
Modifications to the "Budget and Scope" may only be made if approved in advance by the
COUNTY. Modifications to the budget and scope will be performed in accordance with CMA
5330. Budgeted fund shifts between cost categories and activities shall not be more than 10%
and does not signify a change in scope. Fund shifts that exceed 10% of a cost category and
activity shall only be made with board approval.
* * *
C. PROJECT WORK PLAN:
The following Project Work Plan is in effect for program monitoring requirements only and as
such, is not intended to be used as a payment schedule.
Date Start Date End Work Plan
10/01/2011 07/31/14 Begin rental, security deposit and utility assistance
10/01/2011 07/31/14 Completion of all TBRA assistance
08/31/15
2011 HOME(HM 11-01)
CCHA TBRA
Amendment#4 Page 3 of 4
S
16D4
IN WITNESS WHEREOF, the Parties have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF COLLIER
DWIGHT E:\'01k.60 CLERK COUNTY, FL RIDA
1k, : -' . By: /
R Duty Clerk OM I-IENNING, CHA ' ' *N gagliy tr
Dated. C.L.2,''' 'qL(4
4.°
Attest as tban's
signature only.
COLL E COUNTY HOUSIN AUTHORITY, INC.
j
By: 4Ar'� "�l; e
Subrecipient Signature
1
f
Esmeralda Serrata, Executive Director
Subrecipient Name and Title
Approved as to form and legality:
OA
Jeni er A. Belli/1'1'1o, Assistant County Attorney
Item# li!_J`1
Agenda .. ate l
Date ( 1
2Ol11I0ME(UMII-oI) Date Watt if
CCFIA'I'BRA Rec'•
Amendment#4 Page 4 of 4 i(/)
Deputy Clerk