Backup Documents 06/24/2014 Item #16C2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16C2
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
'P °C?Q ltS5-v !swT.£:1hA�ydifi y//
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Routed by Purchasing Department to Office Initials Date
the Following Addressee(s) (In routing order)
1. Risk Management Risk
2. County Attorney Office County Attorney Office
CA* (01,0\\111
3. BCC Office Board of County
Commissioners \A\TX5/ 617-1kki-\
4. Minutes and Records **Please return Clerk of Court's Office fa� �_ l l�
an electronic copy
5. Return to Purchasing Department Purchasing
Contact: Diana DeLeon
PRIMARY CONTACT INFORMATION
Name of Primary Diana DeLeon for Brenda Brilhart Phone Number 252-8375
Purchasing Staff June 24,2014
Contact and Date
Agenda Date Item was June 24,2014✓ Agenda Item Number 16.C.2,./-
Approved by the BCC
Type of Document Work Order Number of Original 1**
Attached Documents Attached
PO number or account N/A Solicitation/Contract 08-5011-119 Mitchell
number if document is • Number/Vendor Name &Stark
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? DD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed l�
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception),an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the ■
BCC,all changes directed by the BCC have been made,and the document is ready for the t
Chairman's signature.
16C2
MEMORANDUM
Date: June 27, 2014
To: Diana De Leon, Contracts Technician
Purchasing Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #08-5011-119
Contractor: Mitchell & Stark Construction Co.
Attached is a copy of the contract referenced above, (Item #16C2)
approved by the Board of County Commissioners on Tuesday, June 24, 2014.
The second original contract will be held in the Minutes and Records Department
for the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16C2
WORK ORDER/PURCHASE ORDER
Contract 08-5011 "Annual Underground Utility Contractors"
Contract Expiration Date: September 10, 2014
This Work Order is for professional underground utility construction services for work known as:
Project Name: NCWRF Replace Pumps—Sludge Pump Station 4
Project No: 73968.45.1 ✓"
The work is specified in the proposal dated May 1, 2014 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order/Purchase Order is assigned to: Mitchell & Stark Construction Co.,Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Perform all Work as described in the Proposal
* Task II Owner Directed Allowance Work
Schedule of Work: Complete work within 300 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the
expiration date of Agreement # 08-5011 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation_ In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum (NLS) ['Lump Sum Plus
Reimbursable Costs (LS+RC) ®Time & Material (T&M) (established hourly rate— Schedule A) ❑
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I $310,447.00 NLS
Task II $42,000.00 T&M
TOTAL FEE $352,447.00
.�PREPARED BY: A k S " /y
Wayne lov. Senior Project Manager Date
APPROVED BY: _ _ h Z f I it
Cr.'_ Pa U ve :. P t ject Manager Date
fi
APPROVED BY: iq--
T,1 V Chmelik, PPMD Department Director Date
APPROVED BY: �� / Teo, -� J -/ L I
•n Pratt,NCWRF Plant Manager Date
Page 1 of 3
cx,,1/./,6,
• .....y:
APPROVED B ':
Beth John- en, Wastewate II irector Date
kiN\ 4 *APPROVED BY: _. Vi-V19—■
- Dr. George Yilmaz, Public Utilities Administrator Date
APPROVED BY '* `'0
0 S--- e,g 19
'Brenda BrilharttProcurement Strategist Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or i• - tial conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: hell & Star C s ction Co., Inc.
f7/41/ ¢
Name & Title of Authorized Company Officer Date
Dpvi'd C. Scsi;zl , 0 Y,
(Remainder of page intentionally left blank)
Page 2 of 3
16C2
IN WITNESS WHEREOF, the parties hereto, have each, respectively,by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwi:ht E. Brock, Jerk of Courts COLLIER CO NT FLORIDA
F,/
Deputy.Clerk om Henning, Chao an
Fk
Dated s IQ(La
N`
(. E AL) w ,
Attest as to Chairniaf's
Michell & . ark Con ction Co. Inc.
i By: air
First ltness Signature
Yi9ay COc'f r TType/print signature and titleT
TType/ ring n . nameT
Second Witness
6? 67 / 7
TType/print witneg nameT
Approved as to Form and Legality:
Case&t1)71
Assistant County Attorney
w(i m. Greene, Item#
Print Name
Date t \c9,,,ki t�
Date 20
Date
Rec'd L��'
Deputy Clerk
Page 3 of 3
County 1 6
C 2
Adrninistrative Servioes Division
Purchasing
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT#08-5011
"Annual Contract for Underground Utilities"
Date: April 7, 2014
From: Brenda Brilhart, Procurement Strategist
239-252-8446, Telephone Number
239-252-6697, Fax Number
brendabrilhart(c�colliergov.net
To: Prospective Vendors
Subject: RFQ#08-5011-119—NCWRF Replace Pumps—Sludge Pump Station 4($460k)
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: 4:00 PM April 24, 2014
Non-Mandatory Pre-Quote Meeting n/a
Q&A Deadline: 5:00 PM April 21, 2014
Number of Days to Final Completion: 270 Substantial, 30 Final—300 Total
Plans and Specs: Attached
Liquidated Damages: $1,000 per day
Payment& Performance Bonds Yes /lj
Direct Material Purchase n/a
Your quotation response for this project is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Mitchell &Stark Const. Co., Inc.
Firm's Complete Legal Name
239-332-1632/239-332-2819
Telephone Number/•umber
Signature 1
Vice President
Title
Michael P.Westhafer 5/1/2014
Print Name Date
C: Wayne Karlovich, Project Manager
RFQ 08-5011-119
1
COLLIER COUNTY QUOTE NO. 08-5011-119
, . .
16C2
RAS/WAS PUMP STATION 4
NORTH COUNTY WATER RECLAMATION FACILITY
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Item Estimated
No. Description Quantity Total
1 Perform all Contract Work described in the
Contract Documents
Lump Sum $310,447.00
2 Allowance Fund for Owners Use as
Directed. This fund will be used only at the
Owner's direction to address unforeseen
work associated with modifications to
existing ductile iron piping and valves and
existing electrical conduits. Inclusion of the
Allowance Fund as part of the Contract
Price is not a guarantee that the Contractor
will be paid any portion or the full amount of
the Allowance Fund.
Lump Sum $42,000.00
TOTAL PRICE FOR ITEMS 1 AND 2 $352,447.00
Co it*
e- County Email: BrendaBrilhart@colliergov.net
Telephone: (239)252-8446 16 C 2
Administrative Seivices Division FAX: (239)252-6697
Purchasing
ADDENDUM #1
Memorandum
Date: April 21, 2014
From: Brenda Brilhart, Procurement Strategist
To: Potential Proposers
Subject: Addendum #1 — RFQ#08-5011-119 NCWRF Replace Pumps—Sludge Pump Station 4
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
CHANGE: The due date for this quote has been extended until 4:00 PM on May 1, 2014.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Wayne Karlovich, Project Manager
1
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