Backup Documents 11/10/2015 Item #11B ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO i
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
•
2.
3. County Attorney Office County Attorney Office '')1 1
4. BCC Office Board of County
Commissioners \IV k&-k\\`;
5. Minutes and Records 1., Clerk of Court's Office
P j 0-C. Q., t.1..fi C--cc^� b% C710 ,r r\L/f C�
PRIMARY CONTACT INFORMATION
Normally the primary contac is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to c t ct staff for additional or missing information.
Name of Primary Staff „ (+ Phone Number
Contact/ Department �%k ,,(, ko..r- J i(Jr\
Agenda Date Item wasAgenda Item Number
l 1
Approved by the BCC 110/ 15J I I
Type of Document .� Number of Original
Attached W o!` O r r- Documents Attached I
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A” in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Appli able)
I. Does the document require the chairman's original signature? < ))<____,
2. Does the document need to be sent to another agency for additional signa es? If yes,
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signedQ
by the Office of the County Attorney. � ta `"
fr
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
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should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on It j; (enter date)and all changes made
during the meeting have been incorporated in the attached document. The County j
Attorney's Office has reviewed the changes,if applicable. tl
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the ' A'S
Chairman's signature. �, A
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: November 18, 2015
To: Wayne Karlovich, Senior Project Manager
Public Utilities Engineering
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #14-6345 "Construction, Engineering
and Inspection Services for the Wastewater Basin Program"
Hole Montes, Inc.
Attached for your records is a copy of the document referenced above (Item #11B)
approved by the Board of County Commissioners on Tuesday, November 10, 2015.
The original document has been held for the Official Record in the Board's Minutes
and Records Department.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
1 1 6
WORK ORDER/PURCHAn ORDER
Contract 14-6345
"Construction, Engineering, and Inspection Services for the Wastewater Basin Program"
Contract Expiration Date: July 7, 2035 /
This Purchase Order is for professional Construction Engineering and Inspection (CEI) services for
work known as: //
Project Name: CEI Services for MPS 303 acid 304 Rehabilitation
Project No: 70050.14.1, 70050.14.2/
The work is specified in the proposal dated September 21, 2015 which is attached hereto and made a
part of this Purchase Order. In accordance with Terms and Conditions of the Agreement referenced
above, this Purchase Order is assigned to: Hole Montes, Inc:
Scope of Work: As detailed in the attached proposal and the following:
* Task I Preconstruction Services/
* Task II Construction Services/
* Task III Additional Services
* Task IV Reimbursable Expenses/
Schedule of Work: Complete work within 750 days from the date of the Notice to Proceed which is
accompanying this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): [Negotiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) //Time & Marial (T&M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I $3,853.00 T&M/
Task II $292,982.00 T&M/
Task III $38,532.00 T&M/
Task IV $1,633.00 T&Mf
TOTAL FEE $337,000.00./
PREPARED BY:
ID) i
Wayne wlovich, Senior Project Manager Date APPROVED BY: to /7116-
_
Craig Paje s:
1 18
APPRO fED BY: /Yr 6- r-13--
Steve
/Steve Nagy, Collections System Manager Date
A 'PROVES
I • / ////
Bet Johnsse Wastewater Director Date
0KS)
yAPPROVED BY: p
—
Dr. G=• :e Yil az, Public Utilities Administrator Date
APPROVED BY: S .. #. /0/87//5
ainson Hall, Procurement Strategist Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Purchase Order and/or
project duration.
ACCEPTED BY: Hole Montes, Inc.
Name & Title of Authorized Company Officer Date
60 e 6-e115,971 $". Sr V A'‘"Owl
Page 2 of 3
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118
IN WITNESS WHEREOF,the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brggk, perk of Courts COLLIER COUNTY, FLORIDA
By: s. By: I ei,/.446e.._
Tim Nance, Chairman
Dated: ?Z' i1 4" 2c,is
(SEAL
Attest as to Chaman's
signature only.
Hole Montes, Inc.
0 'v , BY
irst Witness Signature
TType/print witness namet TType/print signature and titleT
fa.4,e
Second Witness
TType/print witness namet
•prov-,• as • o and Legality:
A
- • ty Attorney
\SI♦ 1T rk. ��c
Print Name
Page 3 of 3
118
HOLE MONTES
ttit>M tk',•4q AWIE££5• dJf2VEC}F{i
950 Encore Way•Naples,Florida 34110•Phone 239.254.2000•Fax,239.254.2090
September 21, 2015
Craig Pajer, P.E.,Principal Project Manager •
Collier County Public Utilities
3339 Tamiami Trail East Suite 303
Naples,FL 34112
RE: CONSTRUCTION ENGINEERING AND INSPECTION SERVICES
BAYSHORE MPS 306 WASTEWATER BASIN
REHABILITATION OF MASTER PUMP STATIONS 303 AND 304
HM File No.: 8200A
Dear Craig:
We are pleased to submit this revised proposal for professional construction engineering and
inspection services (CEI) related to the Rehabilitation of Master Pump Stations 303 and 304
project. The construction documents for this project were prepared by AECOM, Engineer of
Record (EOR). The description of the professional services to be provided for this specific
project is outlined below.
Project Background
The Rehabilitation of Master Pump Stations 303 and 304 project is part of a multi-project CEI
contract for the MPS 306 Wastewater Basin. This project consists of the construction of the
complete rehabilitation of MPS 303 and 304. MPS 303 is located off Bayshore Drive and MPS
304 is located adjacent to Thomasson Drive. This proposal is based on the rehabilitation of both
the pump stations at the same time under one construction contract.
The estimated construction period, based upon the construction contract documents, is 540
calendar days. The anticipated construction Notice to Proceed is late fall 2015. A contract
duration of 750 days is proposed for the CEI services to allow preconstruction, construction and
post construction services.
This proposal does not include (a) engineering design, (b) preparation of permit applications, (c)
review of shop drawings, initial Schedule of Values, monthly Applications for Payment, initial
Construction Schedule and month updates (to be provided by EOR), (d) coordination or
responses to Contractor RFIs (to be provided by EOR), (e) preparation of Work Directives and
Change Orders and final reconciliation at closeout (to be provided by EOR), (f) construction
survey and stakeout, (g) Record Survey, (h) preparation of Record Drawings (to be provided by
EORs), (i) execution of Final Completion Certificate to permit agencies and Collier County, (j)
laboratory testing and (k) investigation of hazardous materials and historic artifacts.
H:\8200\A-Marketing\15\DWS\MPS 306\20150320 CP MPS 303&304 REV2 ktt DWS,docx
Naples•Fort Myers
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Craig Pajer,P.E.,Principal Project Manager
Collier County Wastewater Department
September 21,2015
Page 2
Scope of Services
We proposed to provide the following Scope of Services.
Task No. 1 —Preconstruction Services
Receive conformed specifications and drawings (including addenda and any published questions
and answers from bidding) and executed construction contract from the County and EOR.
Review these documents and become familiar with the proposed project. Meet with Collier
County and Engineer of Record to discuss the project and obtain clarification as needed.
Task No. 2—Construction Services
Provide onsite observation of construction and testing activities on the project. When possible,
observations will be performed concurrently with other projects. being constructed in the
immediate area of this-project. Specific services include the following.
(a) The CEI will inform the County and the onsite construction superintendent of any concerns
related to conformance of the work with the Contract Documents in an attempt to resolve any
concern or issue on site. If the concern or issue is not promptly resolved in the field, the CEI
shall inform the EOR and the County in writing about the unresolved concern or issue within
eight business hours, but not more than one business day after the discovery of any concern or
issue. The EOR will be responsible for investigating the concern or issue and resolving the same
through a written directive to,the construction contractor and so inform the County and the CEI
in writing. This protocol will be initiated any time the CEI becomes aware of any construction
that_is unsatisfactory, faulty or defective, does not conform to the Contract Documents, does not
meet the requirements of any inspections, tests or approval required to be made, or has been
damaged before final payment. The EOR will maintain an Issue Resolution Log documenting
any issue or concern that is conveyed in writing to the EOR, including the written directive
resolving the issue or concern.
(b) The CEI will prepare a daily log with pictures recording activities and details related to the
work on a form approved in advance by the County. Information will be recorded in the log
when at the Project Site. Log entries will record all relevant aspects of the construction observed
while on site including construction crew (labor) details, equipment used, materials used,
compliance testing and inspection performed, weather, temperature, site conditions, trench
conditions, backfill material used, dewatering methods, compaction methods, location of the
work and all other details related to the work. The log will reference the digital photographs
and/or video taken with appropriate file names and file locations. In addition to the construction
details, the daily log will contain information related to time and hours on the job site, weather
conditions, data pertaining to questions of quantities of materials used, extras or deductions, list
of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors,
observations in general and specific observations in more detail as in observing test procedures,
conformance inspection of materials and fittings, name plate data for equipment and material
installed and any related issues. Logs, photograph files and other construction documentation
will be provided to the County by the CEI on a daily basis in an electronic file via Email, on a
permission based website, on a digital CD only if requested by the County and a printed copy to
H:182001A-Marketing1151DWS\MPS 306\20150820 CP MPS 303&304 REV2 ltr_DWS.docx
1 1 B
Craig Pajer, P.E.,Principal Project Manager
Collier County Wastewater Department
September 21,2015
Page 3
be maintained at the Consultant's project office. All daily reports shall be prepared in the field,
reviewed by the CEI's Project Manager and issued by 7:00PM daily.
(c) The CEI will provide a comprehensive digital photographic record of all construction
• activities related to the project. The digital file names will be referenced in the log along with a
brief description of the photograph, the date and time of the photograph and the name of the
photographer. The digital files will be transferred to a permission based website, and to a digital
CD if requested by the County. If requested by the County, pictures will be printed in high
resolution color,two captioned photos per 8 1/2"x 11" sheet,printed one side only. The prints, if
requested, will be provided to the County when needed. If requested by the County, video will be
provided in digital format on DVD bi-weekly.
(d) The CEI will accompany visiting inspectors representing any regulatory agencies having
jurisdiction over the project and will record discussions and the outcome of these regulatory
inspections in the daily logs. The CEI will notify the County prior to any scheduled inspections.
These may include inspections by the FDEP, FDOT, SFWMD, County Building Department,
County Right-of-Way Department and County Pollution Prevention Control.
(e) The CEI will coordinate bi-weekly progress meetings chaired by the CEI Project Manager,
attended by the construction contractor and EOR, to review project status and identify issues that
may affect the project. The CEI will prepare a DRAFT Agenda,at least two business days in
advance of each meeting and issue written meeting notes identifying a summary of the
discussion, conclusions and any risks that have been encountered or are expected within three
business days after the meeting to the County, EOR and the construction contractor. As
necessary, the CEI will coordinate special meetings. The EOR shall provide updated Issue
Resolution, Submittal,RFI and Work Directive Logs at the progress meetings.
(f) The CEI shall meet with the construction contractor in the field to review their preliminary
Application for Payment (pencil copy) based upon the EOR approved Schedule of Values. The
EOR shall be responsible for receiving, verification and approval of all Applications for
Payment. Note: This delegation of responsibility to the EOR for approval of payment
applications has been requested by the County. No review of Construction Progress Schedule
updates shall be made by the CEI.
(g) The CEI will accompany and assist in the Substantial Completion inspection when requested
by the construction contractor and the EOR recommends that the work is sufficiently complete to
warrant a substantial completion inspection. During the Substantial Completion inspection the
EOR will prepare a List of Uncompleted or Corrective Work Items requiring completion or
correction to the satisfaction of the EOR and the County. The EOR shall issue the Certificate of
Substantial Completion. The CEI will be responsible for the monitoring list and issuing updates
to the list on a weekly basis. The CEI will assist in the final walk through to ensure that the listed
items are completed to the satisfaction of the EOR and the County. The EOR shall be responsible
for the issuance of the Notice of Final Acceptance and Construction Certification and permit
11:182001A-Marketing1151DWS\MPS 306\20150820 CP MPS 303&304 REV2 ltr_DWS.docx
11B
Craig Pajer, P.E.,Principal Project Manager
Collier County Wastewater Department
September 21,2015
Page 4
closeout with FDEP, SFWMP and Collier County. It is anticipated that two Substantial and Final
Completion inspections will be conducted.
(h) The CEI will observe field testing to assist in verification that all materials, equipment and
supplies installed or utilized on the project are in general accordance with the Contract
Documents and approved Shop Drawings provided by the EOR. All material testing services are
to be provided by an independent testing firm supplied by the construction contractor. All
equipment testing will be conducted by the construction contractor and equipment
representatives.The equipment testing will also be observed by the County and EOR.
(i) The CEI shall maintain red pencil "markup" notations and sketches on full size construction
plans that reflect the details of constructed facilities. The CEI will review the "markup"with the
construction contractor on a weekly basis. The CEI will notify the County, EOR and the
construction contractor of any differences in the documents maintained by the general contractor
and the CEI on a weekly basis for resolution. These "markup" drawings will be turned over to
the County and EOR at Final Completion to assist the EOR in preparation of the Record
Drawings.
Task No. 3—Additional Services
(a) The CEI shall provide limited assistance with resolution of reported resident concerns
during construction. The CEI shall receive resident concerns in the field as they occur and,
when possible, seek to resolve the concern. The CEI shall also receive resident concerns
from the County's Wastewater Basin Website "Hot Line". The CEI shall make an initial
response.to the concern in the field and, when possible, seek to resolve the concern. A
written report shall be made to the EORs and County on the concern and its resolution.
When an immediate resolution cannot be achieved in the field or if the issue is complex, the
concern shall be reported to the County and EORs for their logging with a status of any
corrective action required. The County and EORs shall provide the log at all progress
meetings.
(b) The CEI shall provide limited assistance to the County with obtaining Rights of Entry from
individual property owners during construction. When construction may require temporary
access on private property, the CEI, through the subconsultant (Quest Corporation of
America, Inc. — QCA), will prepare and provide a listing of all property owners in the
construction area. Collier County shall make initial contact with the property owners to
obtain Right of Entry. The CEI will be available to contact the property owners in the field
for execution of a Right of Entry. The County shall maintain the log of all Rights of Entry.
(c) The CEI, in conjunction with QCA, shall provide Public Information Website services
during construction. QCA is also the consultant establishing and providing an overall
website far the three Basin Area projects (Basins 101, 305 &306). The overall website shall
provide information on the current status of individual 'projects, detailed information on
anticipated road closures, planned water outage and contact information. The CEI, in
conjunction with QCA, shall provide weekly updates to allow posting on the website. QCA
H:\8200\A-Marketing\15\DWS\MPS 306\20150820 CP MPS 303&304 REV2 Itr_DWS.docx
11B
Craig Pajer, P.E.,Principal Project Manager
Collier County Wastewater Department
September 21,2015
Page 5
shall forward to CEI any reported resident concerns and issues to attempt to resolve in the
field. The CEI will contact the resident through their field representative to resolve the
concern in accordance with Task 3(a).
(d) The CEI, in conjunction with QCA, shall assist with Public Relations during the
preconstiuction and construction phases. It is anticipated that two Neighborhood Public
Information Meetings (one for each MPS location) will be held prior to the overall start of
construction. The County shall coordinate and obtain the meeting locations. The County and
EORs shall conduct the meetings with the CEI and QCA providing assistance.
Fee for Professional Services
The professional engineering and construction services associated with the Rehabilitation of
Master Pump Stations 303 and 304 project shall be performed on a time and material basis. The
CEI services are estimated to be $335,367.00. The total fee, including Reimbursable Expenses is
$337,000.00. Please refer to the enclosed spreadsheet for a description of the proposed services
and estimates of fees for the various tasks. We have assumed a single inspector for an average of
6 hours per day over the 18 month construction period(360 work days).
We look forward to working closely with Collier County and AECOM (Engineer of Record) to •
provide another successful construction project. If you have any questions about this proposal,
please give me or David Schmitt a call at your convenience.
Thank you for this opportunity to be of service to Collier County.
Sincerely yours,
HOLE MONTES,INC.
Ronald E. Benson, Ph.D.,P.E.
Senior Vice President/Principal
REB:dbb
Enclosures
cc: Corinne Trtan, Collier County
Clifford Pepper, Hole Montes
David Schmitt,Hole Montes
t-1:\8200\A-Marketing1151DWS\MPS 306120'150820 CP MPS 303&304 REV21tr DWS.docx
. . .
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HOLE MONTES PROPOSAL FOR PROFESSIONAL SERVICES September 17,2015
MASTER PUMP STATION 306 BASIN CEI
MASTER PUMP STATION 303/304(365 DAY CONSTRUCTION)
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Refer to Hole Montes Proposal dated September 17,2015 /
V Sr.Prof Project Senior Cleriiccal/
Principal Manager Manager Inspector Admin Total Subconsutlant TOTAL
Task Activity Description $206 $172 $147 $96 $62 Hours Other COST
1. Preconstruction/Bid Services
Meeting with County/Engineer of Record 1 2 2 5 $844
Project Review 5 5 4 2 16 $2,103
Clarification Meeting 1 2 2 1 6 $906
2 9 9 4 3 27 $3,853
2. Construction Services.
Preconstruction Meeting 1 4 4 4 2 15 $1,990
Biweekly Progress Meeting(MAX 22) 2 88 88 40 218 $30,964
Onsite Construction Observation 2,160 2,160 $207,360
Log/Construction Documents 50 50 40 140 $18,430
General Coordination 15 15 30 $4,785
Submittal Management 40 40 $2,480
Miscellaneous Testing 8 8 2 18 $2,676
Construction Field Drawings 25 25 2 52 $8,099
Startup/Commissioning 30 30 2 62 $9,694
Project Closeout 20 20 2 42 $6,504
3 240 240 2,164 130 2,777 $292,982
3. Additional Services
Preconstruction/Neighborhood Meeting 10 10 10 30 $3,810
Special Coordination 12 12 4 28 $4,076
Public Information $30,646 $30,646 I
0 22 22 0 14 58 $30,646 $38,532
5 271 271 2,168 147 2,862 $30,646
$335,367
4. Reimbursable Expenses
1 Allowance:Copies,UPS,Postage,Misc $1,633
$1,633
TOTAL ALL TASK(TIME&MATERIAL) $337,000
H:182001A-Marketing\151DWS1MPS 306120150820 MPS 303 304 REDUCED SCHEDULE REV2.xlsx