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Documents 01/29/2002 WBOARD OF COUNTY COMMISSIONERS WORKSHOP MEETING JANUARY 29, 2002 t~aples gaily News Ncples, ?} 341n2 Af~:d~it of ~ubl~cation Nap!es Daily Ne~s [~ARD OF COHNTY CHRIS HORTON ,~0 bOX ~13016 NAPLES FL 58385~26 NOTlC~ OF BOARD OF C S,~;te of Florid~ County ~f Colli- Refcre '.iqe ~,nc.~ . ~., eu~'hority, personally appe.~r~ B. La,mb. uh~ -'~n oath says that she serv,,~ as th~ A~sis~,~ Cor~ratr. ~;ecret6r, of th~ NaFles ~[y ~.,s, a ~e~Ly newspaper publi~h~ at Naple% in Collier County Florida: that the attached copy of adver~ Jsi~,~ wa~ publ. i~;hed ~n said news~per on Cat~ listed. Affiant further says that t~se said Ns~[5~ Dai,y News is a news~per ?blished at Naples, ~. said CoLlier County, F~orid~, arid t~at the said ncwapa~ur has :~er~ro~ore been cont :nuously published in ~id Collier County, Florida, each d~y aq~ has been enter~ as $(~cond class ~,~'Lt~r a[ the po~. of~ce i~ Naples, ~n said C~llJe" County, [:t~ri~, for a per,cd of I yea~ next preced~';g the first publication of the attauE~ co.y cf ad~,-tisement; and ~u;.the: say:~ th~: she has ;~eitS~er p~iJ Dromi~c~ ~n% pcrsc:~¢ f'r~ or cor~rati~n any ~sc:.:nt~ r~;~te~ commis=: ~ '; cr refund for the ['u~p~e o'{ ..~cur~?J ~h~s adver~:isem¢:-~ for pt,bl'~c'.ion ~n the s~:~ news~?~r. PO;~L~$HE~~ ON: ~1/'27 NOTICE OF BOARD OF COUNI~ COMMISSIDNERS WORKSHOP TuesdaV~:~A~. '29, 2g02 ..o1 ~ ,19~. ofl_s .r.,o~'~nce Ko~._m, MLK ~s east Ta.m~am, Tra~, Nap~e_s, Florida. The Work- shop will Include, but may not ~ Ilmltod to, the fol- lowing: * Strategic planning ' The meeting Is aeon to the I~ubllc. . . _Any person ~ decides to ~a~eal a decision of .m!s.~oa[..d wt!l neea. q recold of the groceedlngs per. .m. ~n. mg mqr .mo., aaa meremre may need to ensure mm. a veraanm retard of the p_roceedlngs ls made, wnmn record Inc udes the tostlmon¥ and evidence upon which the a~mal Is to be bmod. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Jim Co__l~tt~_, Chairman DWIGHT E. BROCK, CLERK By:/s/Maureen Kenyon Deputy Clerk January 27 No. 195603'1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA Supervisor of Elections-Rev. Dr. Martin Luther King Building January 29, 2002 9:00 A.M. 1. Pledge of Allegiance 2. THIS ITEM CONTINUED FROM THE JANUARY 23~ 2002 BCC MEETING. Approval of a contract for professional lobbyist services with Arnold and Blair, L.C. 3. Vital Signs Report 4. Strategic Planning 1. Review of FY 01 Strategic Plan B. Review of issues by · Staff · Citizen's Survey · Focus · BCC C. Stratification of Issues 5. Review and Development of Questions for the 2002 Citizen's Survey January 8, 2002 Pam Perrell Naples Daily News 1075 Central Avenue Naples, Fl. 34102 Re: Notice of Public Meeting Dear Pam: Please advertise the enclosed notice one time, on Sunday, prior to the meeting as follows: Advert±sing Date January 27, 2002 Meeting Date January 29, 2002 Please send the Affidavit of Publication, in duplicate, together with charges involved to this office. Thank you. Sincerely, Ellie Hoffman Deputy Clerk Purchase Order #200213 NOTICE OF BOARD OF COUNTY COMMISSIONERS WORKSHOP Tuesday, January 29, 2002 9:00 A.M. Notice is hereby given that the Collier County Board of County Commissioners will hold Workshop on TUESDAY, JANUARY 29, 2002 at 9:00 A.M., in the Supervisor of Elections Conference Room, MLK Building, at the Collier County Government Complex, 3301 East Tamiami Trail, Naples, Florida. The Workshop will include, but may not be limited to, the following: Strategic Planning The meeting is open to the public. Any person who decides to appeal a decision of this Board will need a record of the proceedings pertaining thereto, and therefore may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Jim Coletta, Chairman DWIGHT E. BROCK, CLERK By:/si Maureen Kenyon Deputy Clerk Ellie J. Hoffman To: Subject: paperrell@naplesnews.com Notice of January 29, 2002 Workshop Good Afternoon Pam, Please advertise the above referenced meeting as indicated on the attached. Thank you. Ellie Meeting notice.doc Strategic Planning. 1.doc Ellie J. Hoffman From: Sent: To: Subject: System Administrator [postmaster@naplesnews.com] Tuesday, January 08, 2002 3:24 PM Ellie J. Hoffman Delivered: Notice of January 29, 2002 Workshop Notice of January 29, 2002 Wor... <<Notice of January 29, 2002 Workshop>> Your message To: 'paperrell@naplesnews.com' Subject: Notice of January 29, 2002 Workshop Sent: Tue, 8 Jan 2002 15:29:25 -0500 was delivered to the following recipient(s): Perrell, Pamela on Tue, 8 Jan 2002 15:23:48 -0500 FAX TO: FAX NO.: COMMENTS: FROM: LOCATION: FAX NO: PHONE NO: DATE SENT: COLLIER COUNTY COURTHOUSE (941) 774-8408 (941) 774-8411 01/08/2002 # OF PAGES: (Including cover) 2 Donovan Court Reporting (941) 793-7991 BCC Workshop to be held 3anuary 29, 2002, in the Supervisor of Elections Conference Room as per the attached E I lie Ho ffman '~~~ SENT: 3:15 P. tv1. Collier County Strategic Planning for 2002 - 2003 "The future does not get better with hope, it get$ better by plan. And to plan for the future we need~oals." Jim Rohn. Collier County has been through a gmat deal over the last eighteen months. During this time, much has been learned about not spending the amount of time necessary on the planning process and not having well developed and engrained systems for tracking and reporting progress. If we do nothing other than get over these immediate hurdles and do not take time to stop, review and learn the valuable lessons available from these events, we will have wasted an enormous opportunity. As much as the immediate pressures of issues facing us today demand and grab our time and attention, for a Board of County Commissioner, it is the time and efforts that are made today, looking at the future and the road to that future, that will have the greatest impact. The first step in a learning process is to look at how the problems got to be problems in the first place. In reviewing the events of the last eighteen months, there were a number of causes for breakdowns that can be summarized as: + Lack of attention to planning + Poor planning processes + Disjoint between the land development process and the capital construction process Poor reporting systems + Lack of accountability Organizations can be in any number of different states in their life cycles. They are characterized as being in a state of building, maintaining, consolidating restructuring, declining, or any number of other positions in an organizational life cycle. Collier County could most likely be characterized as an organization that is "re-building". Re-building can leave us focusing on the past and the events that got us here, or we can look at the future and see that we are in a unique position of op[3ortunity. As a re-building organization, we are creating brand new systems for: Listening and understanding what it is the community wants from its local government. 2. Assimilating that information through the Board into a strategic planning process. Generating the reliable and factual information upon which decisions about these plans can be made. 4. Tracking the key indicators for capital projects construction, operations, budgets. o Reporting to ensure that the work necessary to complete the plans is progressing according to established schedules. However, it is very important that we recognize and all agree regarding A.) What state we are in and B.) What the priorities of an organization in this state should be. The strategies and annual work plans of an organization in a re-building stage are very different from those of an organization in other positions. A rebuilding organization needs to look internally, spending time assessing, and implementing internal changes, i.e. it needs to rebuild how it does its work. Other Counties may be looking to diversify their programs or expand where their services will be provided. Collier County needs to stop, and focus on instituting repetitive, reliable basic systems and making them routine. The work ahead, is not flashy or exciting but rather is very tedious and time consuming - ~. Further, to do the work that needs to be done correctly, will take time and patience. What follows is an outline for a conceptual three-year plan that is proposed for the Board's consideration. During this period, constituencies within the community will want the County government to delve into new areas, tackle new problems, provide new and cutting edge services. What is proposed does not do that, and will require that we stay focused on a very limited core of functions, that we learn to say no, and that we re-build the organization from the ground up. What is required from the BCC through this strategic planning process will be to: 1. Review the information from the vital signs report 2. Review the information from Focus and the annual County Citizen's Survey 3. Discuss and establish the "state" of the organization 4. Agree to the philosophical focus of an organization at this point in its life cycle. 5. Establish a set of strategic goals that can be incorporated into the County staff's planning, budget development and tracking processes. Three Year Conceptual Strategic Planning FY 02- 04 1. 2001: "Year of Response" Crisis Management, Defining Problems, Implementing revisions to address crisis problem areas 1.1. Golf Course Impact Fees. 1.1.1. Get the uncollected fees collected 1.1.2. Determine how the fees did not get collected 1.1.3. Fix the system 1.1.4. Update all impact fees 1.1.5. Investigate opportunities for additional fees 1.2. Transportation 1.2.1. Immediately get roads under construction. 1.2.2. Restructure to provide a team of people to address the problem. 1.2.3. Develop a road construction plan. 1.2.4. Develop funding options for on going transportation needs. 1.2.5. Establish systems for ensuring progress and completion of the plan milestones 1.2.6. Review and amend the Land Codes & Comprehensive Plan regarding transportation 1.2.7. Look for additional local and collector road opportunities 1.3. Wastewater 1.3.1. Get North Plant expansion completed 1.3.2. Revise the planning process and schedule for plant expansions 1,3.3. Revise the revenue streams to lower use and increase cost to new development 1.3.4, Establish systems for ensuring progress and completion of the plan milestones 1.3.5. Get South Plant under construction 1,3.6. Begin the work on the long term locations for future plants 1.4. Internal Improvements 1.4.1. Staffing 1.4.2. Development of Mission & Vision 1.4.3. Vertical and Horizontal Communications 1.4.4. Cross Functional Teams 2002: "Year of Assessment & Chan.qe". Review systems that need to be assessed and developing systems that can provide factual information and repetitive/reliable/routine processes. 2,1, 2,2, 2,3, 2,4, 2,5. 2.6. Internal. 2.6.1. Divisional annual work plans and budgets that incorporate the BCC's established strategies 2.6.2. Ops/Track. Performance Based Budgeting 2.6.3. FMS system implementation 2.6.4. GIS system development 2.6.5. Cross functional Strate.q c Management Teams to establish and track metrics or outcomes 2.6.6. Development Review Process 2003: "Year of implementation". Complete the major revisions to systems, implement changes, indoctrinate staff, educate community. 2004: "Year of Standardization" Make the routine - routine. Look to engrain the cycle of public input; strategy development; outcome measures & budget development; review & reporting systems; and accountability as Collier County's way of doing business. VITAL STATISTICS REPORT VITAL STATISTICS for CDES · Building Permits Issued · Building Inspections Performedl · Building Construction Vel · BulldlngPermlt Raven · Housing - Affordable Housing · Code Enforcement · Impact Fee Comparison8 Building Permil Totals Over Fiscal Years 1996 thru 2001 Five Year Annual Totals/or Building Inspections Fiscal Year~ 19~6 to 2001 Daily Inspection Average~ Comparing Colk, r Co. with Other Nearby Counly~ FY 1999.2000 Cof~rucllon Va'ue T~als Over FI~t Yea~s Permd Revenues From 1996 to 2001 Permit Revenues Compared By Mnnlh From 1996 lo 2001 ~9 M ,L'. I 410 F Abo~ Chad il::l~des ~ I, t4i, 'Now & E ~slin~ Homes '[t~cOfY Oownlrend du~ Io le~r r~w u',ts & ~s~;~l ~ls aYai!abJbly as a rosSI OI Housing Impact Fee Wawers for New Housing ~ FY g&~g Po~y man~ed to a/ow Bolh 'lreac~ lee W~,~r ProOram Overhauled in FY 9g-o0 I0 greaW R~iuce Turnaround hme: ~ inaeas~ New Affordable Housing Units Produced By Year , FY 97-~8 FY 9&96 FY ~ FY ~1 ~ 01~ Trend Il ~ due to IncrflMflg ~nd acqul~on ~st & ~ii~btf~. Code Enforcement Cases Comparin~ ............. , .......... ,!L~ ....... Cornpar~$iort of All CocJe Achon Orders vs Unfounded Invoshgations ~ 01 Budgeled R~vlnuel Compared to Actual RIv®null FY 01 Bu;Ige~ed Itl~ac! Fee~ Compared to CollecUonl (IJfiautldc¢l) General Fund Revenues General Fund Expenditure Type General Fund Revenue and Expenditure Trend Analysis 4 Transportation Operations Revenues s~4.ooo,ooo I ~: Transportation Operating Expenditures Fund(s) 101-106 $~o,ceo.oco Unincorporated General Fund (111) Revenue Sources s, zom.~of ; Unincorporated General Fund (111) Expendilures S~2,ooo.oco Unincorporated General Fund (111) Expenditures (:3 Tremle,. Io Slmelf Community Development Fund (113) Revenue Sources Community DevelOpmonl Fund (113) Expenditures Communily Development Fund (113) Expenditures p~,, ............ Tourist Dev~t Revenues Funds 193-196 s~4.(~o.(~o~ · s'z~°.~l i ~'1 ,.. i sto.(x~o, oooH I I -- ~.m i Tourist Development Expenditures Fund 193-19G s14,o~o.(xx) I I'1 Capital Projects Funds - (exc~Ll~e cd Roads) 6 Capital Projects Funds o (exclusive o! Roads) Source of Revenues *== ii fl Bond & Loan Obligations $250,000.000 ~ ................ , $150.000,000 ] FY FY FY FY FY FY FY FY FY 92 93 94 95 S6 97 g6 ~9 10 Co 11 i er Count y Strategic Planning 2002 Collier County Strategic Planning 2002 · Review of Previous strategic planning · Review of information from other sources · Stratification of program priorities 2001 BCC Actions- Staff Supported · Employee Investment Plan - Skills based advancement plan, improv ed evaluation process, pay plan adjustment. · De-Centralized Government - Funding of North Government Services Center, continued efforts to provide e-government, C.G. Satellite facility. · Capital Funding Plan - Utility Impact fee increases, impact fee updates, transportation funding plan, revised AUtR process. 2001 BCC Action- External Supported (Horizon Committees created updates in April 2002) ,~ ~ · Affordable Housing · Green/Open Space · Health Care for the Uninsured · Economic Development/Redevelopment · Growth Management/Smart Growth 2001 "Shadow S~~ Action · E-Government- Update provided at the IT/PlO workshop · Grant Acquisition Plan BCC ~ - opted to ~ continue to rely on staff and new lobbyist. Have staff continue to look at grant acquisition options. · Obtained $7,560,000 in grants in FY 01. 2001 Future Action - Actions for a Fiscal Year beyond 2001 · Overhaul Contract Manaqement - Contracts Management Team created, presentation by Army Corp of Eng., team still developing final recommendations. · ,,Customer Outreach Plan (2002) - Pursue an organized means of developing customer customer input and feedback · Or,qanizational/B~siness Manaqement Process - Review of business systems, and development of new revised processes. FY 02 will finalize Transportation and focus on Commun~ment. Collier' County Strategic Planning for 2OO2 On-Going Major Projects for 2002 Staff FMS Implementation Capital Construction Program Management Tra nspor~ation Funding Rural Lar~s and Rural Fringe GIS LDC Amendments Neighborhood Ma~ter Plans eGov Public Inforn~tlon Improvements Improved Contract Management Security Enhancements Utility Blling Upgrade Major Policy Issues Previously Discussed for BCC Consideration O · Jails · Rural Fringe and Rural Lands · Service Quality Levels (urtan vs. rural services) · LDC & GMP review and revision process · 'Wort(force Hcusing · *Social Services in CollierCounty · 'Green Space · 'Transpo~atJon & Capital Consruction & Funding · 'Smart Grov4h · 'EDC * Existing and On Going Efforts 3 Citizen Survey Information According to Voters the Projects/Services that most need improvement are: = Road and Traffic related matters · Control/Manage Growth · Water Conservation · Preservation of the Natural Environment · Health Care Concerns Focus Report Information · GREENSPAGE Sub-Committee: Recommendation: The Conservancy of Southwest Flodda to initiate public dialogue using resource tools to develop consensus on open space needs and priorities Focus Report Information (Urban Design Sub-Committee) . Create Blue Ribbon Technical Urban Design Team, to foster completion of comprehensive urban development plan · Implement Geographic Information System · Add Urban Design Section to Land Development Code to facilitate sense of community 4 Urban Design Sub-Committee. continued · Add Urban D~lsn S~ction to Land Development Code to faclli~tte ~n~ of community - Create sense of place through s ignage, landscaping, public spaces, street lighting and furnishings, and bike paths - Target rede vetopment areas such as Davis Triangle. Bayshore Drive. Pine Ridge Road South side from 41 to Goodlette. Naples Park, Bonita Beach Road South Side and 951 f rom Golden Gate to Green - identify funding for Streetscape Master Plan - Enhance targeted ac fivity centers to achieve intemal cohesiveness and reflection of regional character - Determine availability of and access to existing open spaces to enhance community character. Urban Design Sub-Committee, continued · Create Citizens' Academy for effective communication and education between local government and citizens to provide educational forums on community development. Focus Committee: Economic Diversity Initiative · Institute a pro- competition taxation and regulatory climate · Allocate occupational license fees to support diversification efforts · Provide ombudsman business assistance services Expedite permitting for qualified businesses Secure funding for grants and incentives · Implement County-wide conservation program · Evaluate potential for contamination · Expand reclaimed water systems · Develop program for wet season surface water discharge · Create a City/County Advisory Board · Restore Natural Sheefflow on Focus Committee: Transportation Sub-Committee · Incorporate roadway input into County Master Plan · Adopt roadway specifications into County Right of Way Manual · Establish dedicated funding sources for landscape efforts · Institute transportation public awareness program www. webalia.co--~ 6 7 FRASER & MOHLKE ASSOCIATES, INC. Post Or. ce Box 2312 Naples, Horida 34106-2312 Telephone 941/262-1410 Telecopim 941/262-11S0 January 11, 2002 Ms. Joanne Hartke, Director Institute of Government (590-1100 x7815) Flonda Gulf Coast Umversity 10501 FGCU Boulevard South Fort Myers, Florida 33968 Dear Director Hartke and Manager Olliff: cMr; To~ Olliff, C_ounty Manager oilier t~ounty Government Center (774-8383) 2nd Floor - W. Harmon Turner Builcting 3301 East Tarniami Trail Naples, Florida 34112 RE: 2002 COUNTY TELEPHONE SURVEY Scope of Work and Cost _O~_oea.__ei_'Qn Fraser & Mohlke Associates, Inc. CF&M) is prepared to undertake the Fifteenth ~ Telephone Survey of ~ Voters in ~ County ~ ~ 1-S. Interviewing of respondents by members of the League of Women Voters of Collier County (LWVCC) leading to completion of a mirimum of 50 registered-voter households from each of five county-commission districts can begin within 10 weeks following your approval to proceed. RESEARCH PLANNING PHASE: F&u'VI will undertake pla_fuzing for the 2002 tele- phone survey by preparing a sampling plan and developing a questionnaire instrument in co- operation with the LWVCC and the Office of the County Manager. We anticipate that the research-planning period and the completion of interviewer training will require a professional-time commitment by F&M of approximately 20.0 hours. F&M estimates the cost of its professional services for the research-planning period in- cluding questionnaire design and sampling; development of interviewer irmtmctions, printing anti collation of questionnaires, and the development of a 1Lst of qualified registered voter re- spondents before the onset of interviewing to be $1,200.00 (20.0 hours @ $60.00 per hour). INTI~RVIEWING PHASE: F&M estimates that a five- to six-week period will be re- quired to complete the proposed 250 interviews. Realistically, volunteer interviewers experience difficulty in devoting more than 3.0 hours each day to interviewing. Interviewing could begin during the week of March 18-22. It is estimated that total volunteer-interview time of between 85.0 and 90.0 hours will be required to complete a mini- mum of 250 telephone interviews. Between 14 to 16 League-volunteer interviewers will be needed to conduct the survey. Plans call for interviewers to work approximately 3.0 hours Monday through Tlmrsday and Saturday during the interviewing period. If interviewing could begin during the third week of March of this year, it could be corn- pleted as early as May 6, 2002. Page 1 of 2 F&M's professional time devoted to research administration, questionnaire codinE, and tabulation of survey data during and following the interviewing period is estimated to be 40.0 houm. Our professional'~ervices during the interviewing phase of the 2002 survey are estimat- ed to be $1,800.00 (30.0 hours @ $60.00 per hour). In considera~on for the interviewing conducted by members of the League of Women Voter~, F&M will contribute $3.00 for each of the 233 telephone interview~ completed by League member~ F&M will present a check in the amount of $699.00 at the League's March 18, 2002 monthly luncheon meeting in recognition of its contribution to the 2001 survey. TABUlaTION PI~,S~.: Thi~ third phase of the proposed survey is proposed to be mm- pleted on or about May 27, 2002. ANALYSIS & SUMMARY REPORT PHASE: TI~ fourth and last phase of the Survey is proposed to be completed on or about July 22, 2002. We e~timate the cost of our services for tabulaCing~ analyzing, and reporting survey find- mg~ to be $2,400.00 (40.0 hours @ $60.00 per hour). F&M's estimate o1: the total cost of its services for the 2002 telephone survey We request respectfully that the customary "progress billing system" employed during the past 14 years be continued for the Fifteenth A~ual Colder County. Telephone Survey. Accompanying this propc~al letter is F&M's initial progre~ billing invoice in the amount of $1,800.00 payable on acceptance of our proposal. Payment of a second progress billing invoice in the amount of $1,800.00 will be request- ed following completion of survey interviewing. A final payment of $1,800.00 will be requested following F&~vl's submission of its report of study findings. Fraser & Mohlke A~sociate$ look~ forward to your joint approval of this proposed "Scope of Work and Cost Quotation" for the Fifteenth A~ual Colder ~ Telephone Survey. Thank you for the opportunity to be of service to Collier County Government. Very truly yours, · ohl esxdent The Honorable Pat Clark 1st Vice President (263-4656) League of Women Voters of Gollier Gounty (LWVGG) Suite 35-B, 660 Ninth Street North Naples, Florida 34102 Page 2 oi: 2