Backup Documents 10/13/2015 Item #16D 5 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP !
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO o
5
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. Colleen Greene County Attorney OfficeChills I/1.fo• '/
4. BCC Office Board of County -N-Nb�
Commissioners VKj.) to\k(Ak
5. Minutes and Records Clerk of Court's Office 10 irk is 3'ibp,p
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betanc Phone Number 239-252-4059
Contact/ Department
Agenda Date Item was 10/13/15 Agenda Item Number 16D5
Approved by the BCC
Type of Document Resolution . Number of Original 1
Attached `s 4110r Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? NB
2. Does the document need to be sent to another agency for additional signatures? If yes, NB
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be `
signed by the Chairman,with the exception of most letters,must be reviewed and signed ] C
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the NB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 10/13/15 and all changes made during NB
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the N: N
BCC,all changes directed by the BCC have been made,and the document is ready for the '
Chairman's signature. `
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1605
MEMORANDUM
Date: October 19, 2015
To: Natali Betancur, Operations Analyst
Collier County Park & Recreation Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2015-201: Authorizing the removal of unpaid and
uncollectable account balances from Parks and Rec financial records
Attached for your records is a copy of the resolution referenced above, (Item #16D5)
adopted by the Board of County Commissioners on Tuesday, October 13, 2015.
The original will be held in the Minutes and Records Department for the Board's
Official Record.
If you have questions or I can be of any further assistance, please feel free to
contact me at 252-8406.
Thank you.
Attachment
1605
RESOLUTION NO. 15-2 01
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, TO
REMOVE UNCOLLECTIBLE ACCOUNTS RECEIVABLE
FROM PARKS AND RECREATION DEPARTMENT ACTIVE
ACCOUNTS RECEIVABLE, FINDING THAT DILIGENT
EFFORTS HAVE BEEN MADE TO RECAPTURE THE
FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR
OTHERWISE REQUIRE REMOVAL FROM COUNTY
FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County
Commissioners has established a procedure to remove past due uncollectible accounts from
Parks and Recreation Department active accounts receivable where diligent efforts at
collection have proved unsuccessful; and
WHEREAS, Collier County Parks and Recreation Department has attempted, without
success, to research accounts for the past year to collect on past due accounts relating to the
childcare program, rentals, memberships, and other miscellaneous programs. The total
amount of uncollectible accounts receivable is $5,211.87.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA that:
1. The Board finds that Collier County Parks and Recreation Department has made
diligent efforts to collect the total debt amount by researching the balances and reviewing any
applicable records for further information.
2. Despite diligent efforts. Collier County is not able to collect the debts and has
determined that $5,211.87 of the total transactions are uncollectible and not active
accounts receivable.
[15-PKR-00576/1208174/1]
16 0 5
3. The Board finds that the total amount of $5,211.87 may be removed from active
accounts receivable in accordance with generally accepted accounting procedures and
pursuant to law.
This Resolution adopted after motion, second and majority vote, this
7
day of tOtib , 2015.
ATTEST:
DWIGHT E. BROCK, CLERK BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY. FLORIDA
By: ;' '110 a . '�'� • By: / e.di,k ''
As 9: = TIM NANCE, Chairman
Attest as to alma's_
signature only.
Approved as to_f'orni and legality;
6\r'1/4,6 Ne/O2A--)1/19dfa2
olleen M. Greene
Assistant County Attorney
15-PKR-0457617
Item# tiYL}�
Agenda II\ '
Date
Date '010-6
Reed
Depu
[15-PKR-00576/1208174/1] 2