Backup Documents 10/13/2015 Item #16A20 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO I6 A c
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney ice
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT 10/15/15
4. BCC Office Board of County c.\
Commissioners vq%-/ 16\cS\kS
5. Minutes and Records Clerk of Court's Office
"Pm ('�(ls('-5 a•32
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for a ditional or missing information.
Name of Primary Staff Shane Cox, apital Project Planning 262-5792
Contact/ Department
Agenda Date Item was 10/13/15 Agenda Item Number 16-A-20
Approved by the BCC
Type of Document SFWMD Agreement-$937,500 Number of Original Three
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHEC _- -
Initial the Yes column or mark"N/A"in the Not Applicable co ,w is ever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original sign. STAMP OK SRT
2. Does the document need to be sent to another agency hr additional signatur-:. If yes, SRT**
provide the Contact Information(Name;Agency;Addr- •Phone)_on ., . ached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 10/13/15 and all changes made during SRT
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready fo e
Chairman's signature.
Please contact Shane Cox when ready-He will transmit to SFWMD
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
Ann P. Jennejohn
16A20
From: Ann P.Jennejohn
Sent: Friday, October 16, 2015 12:08 PM
To: Cox, Shane
Subject: Agenda Item #16A20 (October 13 Board Meeting)
Attachments: Item #16A20.pdf
Hi Shane,
I have signed copies of the attacked Agreement 460000331.2
between. SFWMD and Collier County for the (LASIP) Wingsouth
Airpark Channels I v provements (Tuesday's Item #16A20)
I also have an envelope addressed to SFWMD in West Palm.
The agreements can be sent out today if I put them in our mail.
Please let we know if that's O.K. with you.
Thank y ou!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Clerk to the Value Adjustment Board
Collier County Board Minutes & Records Dept
1
ti
Co y'of CO llier
16 A 20
CLERK OF THE CJRCt .IT COURT
COLLIER COUNTY*OURTOUSE
3315 TAMIAMI TRL E STE 102 Dwight E.Brock-dierk of circuit Court
P.O.BOX 413044
NAPLES,FL 34112-5324 NAPLES,FL 34101-3044
Clerk of Courts • Comptroller • Audito ry`.ustoidian of County Funds
October 16, 2015
Ms. Sharman Rose, Contract Specialist
South Florida Water Management District
3301 Gun Club Road
West Palm Beach, FL 33406
Re: Agreement No. 4600003312 between South Florida Water
Management District and Collier County for the District's
funding assistance on the construction of LASIP Wingsouth
Airpark Channels Improvements (Project #51101)
Dear Ms. Rose,
Attached for further processing are two original copies of the agreement
referenced above, approved by the Collier County Board of County
Commissioners on October 13, 2015.
After the agreements have been signed, please return a fully executed copy to
the Collier County Minutes and Records Department that serves as Clerk to the
Board, for the Board's Official Record.
Thank you.
DWIGHT E. BROCK, CLERK
Ann Jennejohn,
Deputy Clerk
Attachment
Phone- (239) 252-2646 Fax- (239) 252-2755
Website- www.CollierClerk.com Email-
CollierClerk @collierclerk.com
16A20
oa oBeculr6E9 Miomosio�9�r
N
N e r
i L29 0 et
o M M
M
n .r
m Q)MMOMMOIIIIIMMI
D z
LLI.o wp 2
o N
4 r m z _ _ ct')
Opus Uri ��
2 U 4 d ! - C1
(0 40 CO ti-
-__- ■ c0
-•-• 14-- ••■■11 Cll c)
E cc
z E as � _ �t o
,o a— Vj C)
K o > c — p��e
CD N •
m >'v am in N
•, (v d' CD
oP, m 7— ca N
mi■
cc d O as CO
{ _ '=
U a — 7 FrA 2 d a V 1 '---0.1 at
OmD V* O 7 Q M j Y
K.w(pcn u) 0 G M U) Z y? d CC
LJ(nM O IMIIIIMMIIIMININ
I--
CO
L_
W/'� E
E
L_ L.L.
0 LE
"E.:_)
.. v/
U Q
X O
C(SW7 ,,
V CD o 0 os n
p tO S
p___4_ T
N .r:0 -0
+.3 o N n
i� T o
CC ea. ■
/f1 nd (7 Y�"7.
lVl/) 0� ON
r0 Cr,�..4)
opal t/5D •
h Oell
U1- ��0
Lu-
cc2, Cr)
^si,a, •
cn tea, �`
-.ad.w CAD^,N
Of ZOIWa CL
r)2r)COZ N 4.01
ssuJuxi
�PgER
16A20
. � SOUTH FLORIDA WATER MANAGEMENT DISTRICT
V-.,,V:.7/
J y! Ground Delivery
Fedex: 7752 5051 9433
December 18, 2015
Collier County Government
Minutes & Records Department
3299 Tamiami Trail East, Suite 401
Naples, FL 34112
Dear Mr. Cox:
"' Subject: Contract# 4600003312 — LASIP Wingsouth
Airpark Channels
Please find enclosed one (1) fully executed copy of the above referenced document.
Thank you for your efforts on behalf of the South Florida Water Management District
(District). Should there be any questions, or if you require any additional information,
please contact me.
Sincerely,
31-------- Qtf- -)L---
Sharman Rose
Senior Contract Specialist
Procurement Bureau
shrose @sfwmd.gov
(561) 682-2167
FAX: (561) 682-5624
/SR
Enclosure
c: Joseph Schmidt - MS 8313
3301 Gun Club Road,West Palm Beach,Florida 33406 • (561)686-8800 • FL WATS 1-800-432-2045
Mailing Address: P.O.Box 24680,West Palm Beach,FL 33416-4680 • www.sfwmd.gov
16Au
Ann P. Jennejohn
From: Ann P. Jennejohn
Sent: Monday, December 28, 2015 3:29 PM
To: Cox, Shane
Subject: Agenda Item #16A20 (10-13-2015 BCC Meeting)
Attachments: Item #16A20 (10-13-2015 BCC Meeting).pdf
Hi Shane,
A copy of the fully executed Agreement (No. 4600003312) between South Florida Water Management
District avid the
County, for construction of Wingsouth Airpark Channel Improvements (LASIP Project #51101) that was
approved by the
Board October 1-3, 2015 (Item #1-6A20), is attached for your records.
Please let me know of any further requirements regarding this item.
Thank you,
and Happy New Year!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Clerk to the Value Adjustment Board
Collier County Board Minutes & Records Dept
1
16A20
�1[ii--111_41P1 Or-
IA/
uy yia rr
PO NO. 95000019t0 2-'
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
LOCAL GOVERNMENTAL AGREEMENT
AGREEMENT NO. 4600003312
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA
DEC 172015
THIS AGREEMENT is entered into as of by and between the South Florida
Water Management District (DISTRICT) and the Board of County Commissioners of Collier
County (COUNTY).
WHEREAS, the DISTRICT is a government entity created by Chapter 373, Florida
Statutes; and
WHEREAS, the DISTRICT desires to provide financial assistance to the COUNTY for
Lely Area Stormwater Improvement Area Wingsouth Airpark Channels;and
WHEREAS, the COUNTY warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms and conditions of this
AGREEMENT; and
WHEREAS,the Governing Board of the DISTRICT,at its November 12,2015 meeting,
approved entering into this AGREEMENT with the COUNTY.
NOW, THEREFORE, in consideration of the covenants and representations set forth
herein and other good and valuable consideration, the receipt and adequacy of which is hereby
acknowledged,the parties agree as follows:
1. The DISTRICT agrees to contribute funds and the COUNTY agrees to perform the work
set forth in Exhibit"A" attached hereto and made a part hereof, subject to availability of
funds and in accordance with their respective authorities for Lely Area Stormwater
Improvement Areas Wingsouth Airpark Channels.
2, The period of performance of this AGREEMENT shall commence on last date of
execution by parties and shall terminate on December 31,2016.
3. The total DISTRICT contribution shall not exceed the amount of $937,500. The
DISTRICT shall make payment upon completion and acceptance of the deliverables as
bJ
16A20
described in the Payment and Deliverable Schedule set forth in Exhibit "B", which is
attached hereto and made a part of this AGREEMENT. The DISTRICT's payment is a
reimbursement of actual expenditures and therefore is subject to adequate documentation
to support actual expenditures in accordance with Exhibit "B". Absence of proper
documentation may result in non-payment or audit and return of prior payments. In no
event shall the DISTRICT be liable for any contribution hereunder in excess of$937,500.
In the event the COUNTY is providing a cost sharing contribution as provided for in
paragraph 5 below,the COUNTY shall provide evidence that its minimum cost share has
been met for each invoice submitted. The subject cost share documentation shall be
included with each invoice.
4. If the total consideration for this AGREEMENT is subject to multi-year funding
allocations, funding for each applicable fiscal year of this AGREEMENT will be subject
to Governing Board budgetary appropriation. In the event the DISTRICT does not
approve funding for any subsequent fiscal year,this AGREEMENT shall terminate upon
expenditure of the current funding, notwithstanding other provisions in this
AGREEMENT to the contrary. The DISTRICT will notify the COUNTY in writing
after the adoption of the final DISTRICT budget for each subsequent fiscal year if funding
is not approved for this AGREEMENT.
5. The COUNTY shall submit quarterly financial reports to the DISTRICT providing a
detailed accounting of all expenditures incurred hereunder throughout the term of this
AGREEMENT. The COUNTY shall report and document the amount of funds expended
per month during the quarterly reporting period and the AGREEMENT expenditures to
date within the maximum not-to-exceed AGREEMENT funding limitation.
6. The COUNTY's contribution shall be 64%of the total amount of the project in conformity
with the laws and regulations governing the COUNTY.
7. All work to be performed under this AGREEMENT is set forth in Exhibit"A",Statement
of Work,which is attached hereto and made a part of this AGREEMENT. The COUNTY
shall submit quarterly progress reports detailing the status of work to date for each task.
The work specified in Exhibit"A" shall be under the direction of the COUNTY but shall
be open to periodic review and inspection by either party.No work set forth in Exhibit"A"
shall be performed beyond November 30, 2016 unless authorized through execution of an
amendment to cover succeeding periods.
8. The COUNTY is hereby authorized to contract with third parties (subcontracts) for
services awarded through a competitive process required by Florida Statutes. The
COUNTY shall not subcontract, assign or transfer any other work under this
AGREEMENT without the prior written consent of the DISTRICT's Project Manager.
The COUNTY agrees to be responsible for the fulfillment of all work elements included
in any subcontract and agrees to be responsible for the payment of all monies due under
any subcontract. It is understood and agreed by the COUNTY that the DISTRICT shall
not be liable to any subcontractor for any expenses or liabilities incurred under the
subcontract(s).
9. Both the DISTRICT and the COUNTY shall have joint ownership rights to all work items,
including but not limited to,all documents,technical reports,research notes,scientific data,
computer programs,including the source and object code,which are developed,created or
Page 2 of 7,Agreement No.4600003312
bJ
16A20
otherwise originated hereunder by the other party,its subcontractor(s), assign(s), agent(s)
and/or successor(s)as required by the Exhibit"A",Statement of Work.Both parties'rights
to deliverables received under this AGREEMENT shall include the unrestricted and
perpetual right to use,reproduce,modify and distribute such deliverables at no additional
cost to the other party. Notwithstanding the foregoing, ownership of all equipment and
hardware purchased by the COUNTY under this AGREEMENT shall be deemed to be
the property of the COUNTY upon completion of this AGREEMENT. The COUNTY
shall retain all ownership to tangible property.
10. The COUNTY,to the extent permitted by law,assumes any and all risks of personal injury,
bodily injury and property damage attributable to negligent acts or omissions of the
COUNTY and the officers, employees, servants and agents thereof. The COUNTY
represents that it is self-funded for Worker's Compensation and liability insurance,
covering bodily injury, personal injury and property damage, with such protection being
applicable to the COUNTY, its officers and employees while acting within the scope of
their employment during performance of under this AGREEMENT. In the event that the
COUNTY subcontracts any part or all of the work hereunder to any third party, the
COUNTY shall require each and every subcontractor to identify the DISTRICT as an
additional insured on all insurance policies as required by the COUNTY. Any contract
awarded by the COUNTY shall include a provision whereby the COUNTY's
subcontractor agrees to indemnify,pay on behalf,and hold the DISTRICT harmless from
all damages arising in connection with the COUNTY's subcontract.
11. The COUNTY and the DISTRICT further agree that nothing contained herein shall be
construed or interpreted as(I) denying to either party any remedy or defense available to
such party under the laws of the State of Florida; (2)the consent of the State of Florida or
its agents and agencies to be sued; or(3) a waiver of sovereign immunity of the State of
Florida beyond the waiver provided in Section 768.28,Florida Statutes.
12. The parties to this AGREEMENT are independent entities and are not employees or
agents of the other parties. Nothing in this AGREEMENT shall be interpreted to
establish any relationship other than that of independent entities,between the DISTRICT,
the COUNTY,their employees,agents,subcontractors or assigns,during or after the term
of this AGREEMENT. The parties to this AGREEMENT shall not assign, delegate or
otherwise transfer their rights and obligations as set forth in this AGREEMENT without
the prior written consent of the other parties. Any attempted assignment in violation of
this provision shall be void.
13. The parties to this AGREEMENT assure that no person shall be excluded on the grounds
of race, color, creed, national origin, handicap, age or sex, from participation in, denied
the benefits of, or be otherwise subjected to discrimination in any activity under this
AGREEMENT.
14. The COUNTY, its employees,subcontractors or assigns,shall comply with all applicable
federal, state and local laws and regulations relating to the performance of this
AGREEMENT. The DISTRICT undertakes no duty to ensure such compliance,but will
attempt to advise the COUNTY,upon request,as to any such laws of which it has present
knowledge.
Page 3 of",Agreement No.4600003312
bJ
16A20
15. Either party may terminate this AGREEMENT at any time for convenience upon thirty
(30) calendar day's prior written notice to the other party. In the event of termination,all
funds not expended by the COUNTY for authorized work performed through the
termination date shall be returned to the DISTRICT within sixty(60)days of termination.
16. The COUNTY shall allow public access to all project documents and materials in accordance
with the provisions of Chapter 119, Florida Statutes. Should the COUNTY assert any
exemptions to the requirements of Chapter 119 and related Statutes, the burden of
establishing such exemption,by way of injunctive or other relief as provided by law,shall be
upon the COUNTY.
17. The COUNTY shall maintain records and the DISTRICT shall have inspection and audit
rights below. The COUNTY shall similarly require each subcontractor to maintain and allow
access to such records for audit purposes:
A. Maintenance of Records: The COUNTY shall maintain all financial and non-financial
records and reports directly or indirectly related to the negotiation or performance of this
AGREEMENT including supporting documentation for any service rates, expenses,
research or reports. Such records shall be maintained and made available for inspection for
a period of five(5)years from the expiration date of this AGREEMENT.
B. Examination of Records: The DISTRICT or designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this AGREEMENT. Such examination may be
made only within five(5)years from the expiration date of this AGREEMENT.
C.Extended Availability of Records for Legal Disputes: In the event that the DISTRICT
should become involved in a legal dispute with a third party arising from performance
under this AGREEMENT,the COUNTY shall extend the period of maintenance for all
records relating to the AGREEMENT until the final disposition of the legal dispute. All
such records shall be made readily available to the DISTRICT.
18. Whenever the DISTRICT's contribution includes state or federal appropriated funds, the
COUNTY shall, in addition to the inspection and audit rights set forth in paragraph 17
above, maintain records and similarly require each subcontractor to maintain and allow
access to such records in compliance with the requirements of the Florida State Single
Audit Act and the Federal Single Audit Act,as follows:
A. Maintenance of Records: The DISTRICT shall provide the necessary information to
the COUNTY as set forth in Exhibit "C". The COUNTY shall maintain all
financial/non-financial records through:
(1) Identification of the state or federal awarding agency,as applicable
(2) Project identification information included in the Catalog of State Financial
Assistance(CSFA)or the Catalog of Federal Financial Assistance (CFDA),as
applicable
(3) Audit and accountability requirements for state projects as stated in the Single
Audit Act and applicable rules of the Executive Office of Governor, rules of the
Chief Financial Officer and rules of the Auditor General and the State Projects
Compliance Supplement
Page 4 of 7,Agreement No,4600003312
16A20
(4) Audit/accountability requirements for federal projects as imposed by federal laws
and regulations
(5) Submission of the applicable single audit report to the DISTRICT,as completed
per fiscal year
B. Examination of Records: The DISTRICT or designated agent, the state awarding
agency, the state's Chief Financial Officer and the state's Auditor General and/or federal
awarding agency shall have the right to examine the COUNTY's financial and non-
financial records to the extent necessary to monitor the COUNTY's use of state or federal
financial assistance and to determine whether timely and appropriate corrective actions
have been taken with respect to audit findings and recommendations which may include
onsite visits and limited scope audits.
19. All notices or other communication regarding this AGREEMENT shall be in writing and
forwarded to the attention of the following individuals:
South Florida Water Management District Collier County
Attn:Joseph Schmidt,Project Manager Attn:Shane Cox,Project Manager
Attn:Sharman Rose,Contract Specialist Growth Management Division
3301 Gun Club Road 2885 South Horseshoe Drive
West Palm Beach,FL 33406 Naples,FL 34104
Telephone No: (561)682-2167 Telephone No.(239)252-5792
Email: shrgsera sfwmd,gov Email: shenecox(.colliereov.net
20. COUNTY shall send its invoices and any attachments to APInvoice(a),sfwmdsov,and a
copy to the DISTRICT Project Manager. All invoices must reference the COUNTY's
legal name as authorized to do business with the State of Florida; DISTRICT'S
AGREEMENT Number and Purchase Order (PO) Number as specified on the
cover/signature page of the AGREEMENT;a unique invoice number not previously used;
date; a description of the services performed, and the amount to be invoiced. COUNTY
shall: 1) submit invoices using a pdf file at a resolution of no less than 300 dpi; 2) name
the pdf file with the COUNTY's name and the PO number; 3) provide all required
attachments with the invoice file, and 4) include the PO number and Invoice number in the
subject line of the email. If email or pdf filing is not possible,the COUNTY must provide
the above to the following address:
South Florida Water Management District
Accounts Payable
P.O. Box 24682
West Palm Beach, FL 33416-4682
COUNTY must submit its invoices in compliance with the requirements of this subsection
and all other terms and conditions of this AGREEMENT in order to receive prompt
payment by the DISTRICT as described in Section 218.70, F.S. COUNTY's failure to
follow the instructions set forth in the AGREEMENT regarding a proper invoice and
acceptable services and/or deliverables may result in an unavoidable delay in payment by
the DISTRICT.
21. COUNTY recognizes that any representations, statements or negotiations made by
DISTRICT staff do not suffice to legally bind DISTRICT in a contractual relationship unless
Page 5 of 7,Agreement No.4600003312
16A20
they have been reduced to writing and signed by an authorized DISTRICT representative.
This AGREEMENT shall inure to the benefit of and shall be binding upon the parties,their
respective assigns,and successors in interest.
22. This AGREEMENT may be executed in one or more counterparts,each of which shall be
deemed an original, but all of which together shall constitute one and the same
instrument. A photocopy, electronic or facsimile copy of this AGREEMENT and any
signatory hereon shall be considered for all purposes as original.
23. This AGREEMENT may be amended, extended or renewed only with the written
approval of the parties. The DISTRICT shall be responsible for initiating any amendments
to this AGREEMENT,if required.
24. This AGREEMENT, and any work performed hereunder, is subject to the Laws of the
State of Florida. Nothing in this AGREEMENT will bind any of the parties to perform
beyond their respective authority,nor does this AGREEMENT alter the legal rights and
remedies which the respective parties would otherwise have,under law or at equity.
25. Should any term or provision of this AGREEMENT be held, to any extent, invalid or
unenforceable,as against any person,entity or circumstance during the term hereof,by force
of any statute,law,or ruling of any forum of competent jurisdiction,such invalidity shall not
affect any other term or provision of this AGREEMENT, to the extent that the
AGREEMENT shall remain operable,enforceable and in full force and effect to the extent
permitted by law.
26. Failures or waivers to insist on strict performance of any covenant,condition,or provision of
this AGREEMENT by the parties shall not be deemed a waiver of any of its rights or
remedies, nor shall it relieve the other party from performing any subsequent obligations
strictly in accordance with the terms of this AGREEMENT. No waiver shall be effective
unless in writing and signed by the party against whom enforcement is sought. Such waiver
shall be limited to provisions of this AGREEMENT specifically referred to therein and shall
not be deemed a waiver of any other provision. No waiver shall constitute a continuing waiver
unless the writing states otherwise.
27. Any dispute arising under this AGREEMENT which cannot be readily resolved shall be
submitted jointly to the signatories of this AGREEMENT with each party agreeing to seek
in good faith to resolve the issue through negotiation or other forms of non-binding
alternative dispute resolution mutually acceptable to the parties. A joint decision of the
signatories,or their designees,shall be the disposition of such dispute.
28. This AGREEMENT states the entire understanding and agreement between the parties and
supersedes any and all written or oral representations,statements,negotiations,or agreements
previously existing between the parties with respect to the subject matter of this
AGREEMENT.
29. Any inconsistency in this AGREEMENT shall be resolved by giving precedence in the
following order:
(a) Terms and Conditions outlined in preceding paragraphs 1 —28
(b) Exhibit"A" Statement of Work
(c) Exhibit"B"Payment and Deliverable Schedule
Page 6 of 7,Agreement No.4600003312
bJ
16A20
(d) all other exhibits, attachments and documents specifically incorporated herein by
reference
IN WITNESS WHEREOF, the parties or their duly authorized representatives hereby
execute this AGREEMENT on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
BY ITS GOVERNING BOA'
vi
Do 'thy A.+adshaw,Procurement Bureau Chief 1444('
(
SFWMD PROCUREMENT APPRO,4o��,.•
By
Date:
BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY,
FLORIDA
By: TIM NANCE, CHAIRMAN
,, jzie-f Authorized Individual
Title:
A
ATTEST ' • pprov-4 as to a' legality
DWIGHT E.BRO,CK, IN_CLERK
BY a a► - - Scott R.Teach,Deputy County Anton-
Attest as 10; 'S
signature.on
0;1
Page 7 of 7,Agreement No.4600003312
bj
16
A 20
EXHIBIT"A"
STATEMENT OF WORK
Collier County
Lely Area Stormwater Improvement Area(LASIP)Wingsouth Airpark Channels
A. INTRODUCTION/BACKGROUND
The South Florida Water Management District(DISTRICT)has allocated funding in Fiscal Year
2016 for flood protection, water quality improvement, natural system restoration, and alternative
water supply projects which meet objectives of the Big Cypress Basin Strategic Plan. Collier
County (COUNTY) developed the Lely Area Stormwater Improvement Project (LASIP) to
increase flood protection and provide a comprehensive stormwater outfall system for an area of
East Naples formerly known as Water Management District#6, which has experienced drainage-
related problems as a result of continued development within the 11,135-acre basin. The LASIP
drainage area consists of two sub-basins known as Lely Main and Lely Manor which drain to the
Lely Main Canal and the Lely Manor Canal, respectively. A spreader lake with approximately
1500 feet of weir is the outfall for Lely Main Canal. Two spreader lakes, east and west, with
approximately 800 and 1000 feet of weir, respectively, are the outfalls for Lely Manor Canal.
These spreader lakes,with control elevations between 2.0 and 3.0 feet NGVD,provide additional
conveyance capacity for the system as well as improve the timing and distribution of freshwater
entering coastal estuaries.About 80 percent of the proposed LASIP facilities have been completed
to date.The Wingsouth Airpark Channels phase is one of the few remaining phases of LASIP left
to be constructed,and it will connect to previously completed phases within the Lely Manor basin.
B. OBJECTIVES
The project objective is to increase the level of service for an existing stormwater conveyance
system.LASIP facilities have been designed for the 25-year,72-hour storm event.In addition,the
project aims to re-establish a historic flowway, enhance adjacent wetlands/sloughs, and improve
water quality.
C, SCOPE OF WORK
The COUNTY shall complete stormwater conveyance system improvements for Wingsouth
Airpark Channels, which generally consist of the following:
• 11,200 linear feet of natural swale
• 1,300 linear feet of 48-inch reinforced concrete pipe (RCP)
• 423 linear feet of 54-inch RCP
• 3 weir-type control structures at stations 110+00, 166+00,and 201+00
The COUNTY will be responsible for satisfactory completion of the scope of work and may retain
consultants, contractors, and/or vendors to provide the professional and construction services
Agreement 4600003312,Exhibit"A",Page 1 of2
0
16A20
required. The COUNTY will also be responsible for project management, budget management,
quality control,and public outreach.
D. WORK BREAKDOWN STRUCTURE
The work breakdown structure is presented below.
Task 1
• Submit design plans,project specifications, bid amount documentation, and Notice to
Proceed(NTP)to the DISTRICT Project Manager(s).
Tasks 2—4
• Submit quarterly status reports(Exhibit"C")to the DISTRICT Project Manager(s)
which provide a narrative of construction activities completed to date,a discussion of
project status,an explanation of conflicts or issues,if any,which may affect construction
progress or project performance,and a description of other pertinent information attached
to the quarterly status reports such as project oversight/management documentation,
results from applicable inspections or field tests,addendums or revisions to design plans
or project specifications, and relevant project correspondence.
• Complete 80%of stormwater conveyance system improvements per design plans,project
specifications,and applicable permits.
• Submit a Reimbursement Request to the DISTRICT Project Manager(s)which includes
supporting documentation such as consultant, contractor,and/or vendor invoices and
proof of payment(s).
Task 5
• Complete 100% of stormwater conveyance system improvements per design plans,
project specifications,and applicable permits.
• Submit a Certification of Completion to the DISTRICT Project Manager(s).
• Submit a Reimbursement Request to the DISTRICT Project Manager(s)which includes
supporting documentation such as consultant,contractor,and/or vendor invoices and
proof of payment(s).
Agreement 4600003312,Exhibit"A",Page 2 of 2
16A20
EXHIBIT"B"
DELIVERABLES AND PAYMENT SCHEDULE
Collier County
Lely Area Stormwater Improvement Project(LASIP)Wingsouth Airpark Channels
The schedule set forth below is from the last date of execution by parties to December 31,2016
Deliverables submitted hereunder are subject to review and acceptance by the DISTRICT Project
Manager(s). Acceptability of all work will be based on the judgment of the DISTRICT Project
Manager(s)that the work is technically complete and accurate.
The COUNTY shall submit a Reimbursement Request Package upon completion of each Task in
accordance with the schedule set forth below and payment shall be made following receipt and
acceptance of the Reimbursement Request Package by the DISTRICT Project Manager(s).
Reimbursement Request Packages shall adequately demonstrate completion of each Task in
accordance with Exhibit"A" and shall include, but not be limited to, a copy of the COUNTY's
invoice and other documentation supporting payment.
The DISTRICT's payment is a reimbursement of actual expenditures and is therefore subject to
adequate documentation to support actual expenditures within the not-to-exceed AGREEMENT
funding limitations specified below. In the event that actual expenditures are less than expected
for a particular Task, the COUNTY may apply the unexpended balance towards another Task
consistent with the funding limitation percentage specified below. The COUNTY should provide
prior written notice to the DISTRICT Project Manager(s)of its decision to apply the unexpended
balance toward a subsequent Task. Actual expenditures less than the estimated project cost will
result in a reduced final payment per the funding limitation percentage specified below. The
COUNTY is responsible for any additional funds either through local revenues, grants, other
appropriations,and/or other funding sources.
The total DISTRICT contribution for all work completed herein shall not exceed the amount of
$937,500 or 36% of actual expenditures for the project,whichever is less.
Agreement 4600003312,Exhibit"B",Page 1 of 2
CiD
16A20
DISTRICT Estimated
COUNTY Not-To-
Project
Task Deliverable(s) Due Date Share Exceed Cost
(64%) Share (100%)
(36%)
Design Plans, Project
1 Specifications,Bid Amount January 4,2016 N/A N/A N/A
Documentation,and NTP
2 Exhibit "C" - Quarterly March 4,2016 N/A N/A N/A
Status Report
3 Exhibit "C" - Quarterly ;tune 2,2016 N/A N/A N/A
Status Report
Exhibit "C" - Quarterly
Status Report
Complete 80%of
4* stormwater conveyance August 31,2016. $1,314,800 $750,000 $2,064,800
system improvements per
design plans,project
specifications,and
applicable_permits.
Complete 100%of
stormwater conveyance
system improvements per
5 design plans, project November 30, $328,700 $187,500 $516,200
specifications,and 2016
applicable permits.
Certification of Completion
Total $1,643,500 $937,500 $2,581,000
*Partial billing may be submitted by the COUNTY as long as adequate supporting documentation
provides evidence for the amount of work completed.
Agreement 4600003312,Exhibit`B",Page 2 of 2 /��
16A20
EXHIBIT"C"
QUARTERLY STATUS REPORT
Collier County
Lely Area Stormwater Improvement Project(LASIP) Wingsouth Airpark Channels
Date of Report:
Name/Title of Person Completing Report:
1.) Narrative of construction activities completed to date:
2.) Discussion of overall Project status:
3.) Explanation of conflicts or issues,if any,which may affect construction progress or Project
performance:
4.) Description of other pertinent information attached to this Report:
Agreement 4600003312,Exhibit"C",Page 1 of 1
S