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Backup Documents 05/27/2014 Item #16D13 ORIGINAL DOCUMENTS CHECKLIST & ROUTING S P TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO J 6 D THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Jennifer A. Belpedio, ACA County Attorney Office 4oL�V 11 D JiQ 2. BCC Office Board of County Commissioners 3. Minutes and Records Clerk of Court's Office (ell3 1 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Rosa Munoz,HH VS Phone Number 252-5713 Contact/ Department Agenda Date Item .s May 27,2014 Agenda Item Number Approved by the BC (,- — 13 Type of Document Amendment to Subrecipient Agreement Number of Original Attached t-/2 4-- Zo c-ft Co Documents Attached PO number or account \--\/C-4"--. number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? Y 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be Y signed by the Chairman,with the exception of most letters,must be reviewed and signed W' by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A _ Q� Office and all other parties except the BCC Chairman and the Clerk to the Board �. 5. The Chairman's signature line date has been entered as the date of BCC approval of the Y document or the final negotiated contract date whichever is applicable. �. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Y Q6 signature and initials are required. O�J�/ 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. NJ /Al/ Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 5/27/14 and all changes made during Y the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for t. Chairman's signature. Chi 1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16013 MEMORANDUM Date: June 13, 2014 To: Rosa Munoz, Grants Coordinator Housing, Human & Veteran Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Amendment #3 to CDBG Grant #B-10-UC-12-0016 Subrecipient Agreement between the County and Immokalee's CRA for the First Street Plaza/Zocalo Project Attached is an original copy of the document referenced above, (Item #1613) approved by the Board of County Commissioners on Tuesday, May 27, 2014. The second original will be kept in the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachment 16013 Grant# - B-10-UC-12-0016 CFDA/CSFA#- 14.218 Subrecipient—Collier County Community Redevelopment Agency - Immokalee DUNS #- 076997790 IDIS #420 FETI # - 59-6000558 FY End 9/30 Monitoring Deadline 9/30/2018 7/31/2019 THIRD AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND COMMUNITY REDEVELOPMENT AGENCY (CRA) IMMOKALEE IMMOKALEE CRA-FIRST STREET PUBLIC FACILITY FIRST STREET PLAZA THIS AMENDMENT is entered into this 27 day of k 6-1 , 2014 by and between the parties to the original Agreement, "Collier County Community Redevelopment Agency (CRA) - Immokalee," a public entity created by Collier County pursuant to Chapter 163, Florida Statutes" having its principal office at 750 South Fifth Street, Immokalee, FL 34142, hereinafter referred to as "SUBRECIPIENT" and Collier County, Florida, hereinafter to be referred as "COUNTY", collectively stated as the "Parties." • RECITALS Whereas, on January 24, 2012, the County entered into an Agreement with Subrecipient to use Community Development Block Grant Program funds to be used for land acquisition and construction/design-build activities/line items/services (hereinafter referred to as the "Agreement"); and Whereas, on January 8, 2013 and October 8, 2013, the Agreement was amended, and Whereas, the Parties desire to further amend the Agreement to add additional funding to the budget and extend the completion date. NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to amend the Agreement as follows: Words dough are deleted; Words Underlined are added X III TIME OF PERFORMACE The effective date of this Agreement shall be January 24, 2012. The services of the Amendment No.3 CD10-13 Community Redevelopment Agency(CRA)Immokalee First Street Plaza(Zocalo)Project Page 1 16013 SUBRECIPIENT shall comply with all terms and conditions of HUD Grant B-10-UC-12-0016. All services required hereunder shall be completed by the SUBRECIPIENT up to and including May 31, July 31 2014. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY as set forth in Section XI. IV. CONSIDERATION AND LIMITATION OF COSTS The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for allowable costs, determined by COUNTY, in an amount not to exceed EIGHT HUNDRED TEN THOUSAND AND 00/100 DOLLARS (U.S. $810,000) NINE HUNDRED AND SIXTY THOUSAND AND 00/100 DOLLARS (U.S. $960,000) unless an additional $150,000 $34,000 of grant funds is allocated by the Board of County Commissioners in a Substantial Amendment to the County's Action Plan. If so, the SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for allowable costs, determined by COUNTY, in an amount not to exceed NINE HUNDRED SIXTY THOUSAND AND 00/100 DOLLARS (U.S. $960,000) NINE HUNDRED NINETY FOUR THOUSAND AND 00/100 DOLLARS (U.S. $994,000) for the services described in Exhibit "A." The amount of ZERO DOLLARS ($0.00) to be retained by Collier County for grant administration. In the event the project costs exceed the stated amount,the SPONSOR shall be responsible for the excess. X X X EXHIBIT "A" SCOPE OF SERVICES COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(CRA)IMMOKALEE Immokalee CRA- Public Facility A. PROJECT SCOPE: The Immokalee Community Redevelopment Agency (CRA) will use Community Development Block Grant (CDBG) funding in the amount of$-810,000 $960,000 unless an additional $150,000 $34,000 of grant funds is allocated by the Board of County Commissioners in a Substantial Amendment to the County's Action Plan. If so, the SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for allowable costs, determined by COUNTY, in an amount not to exceed NINE HUNDRED SIXTY THOUSAND AND 00/100 DOLLARS (U.S. $960,000) NINE HUNDRED NINETY FOUR THOUSAND AND 00/100 DOLLARS (U.S. $994,000) for the acquisition of two adjacent parcels of land and subsequent design and building of the First Street Public Plaza in the downtown area of Immokalee, Florida. The design will include one gateway for the central commercial district. The Plaza will be located at the NW corner of First and Main Street. Amendment No.3 CD10-13 Community Redevelopment Agency(CRA)Immokalee First Street Plaza(Zocalo)Project Page 2 16013 Land Acquisition, Design and Construction activities/items/services may include but not be limited to: closing costs, impact fees, pre-design/design, permitting, pedestrian walkway sidewalk, and roof structure; the columns, fencing, landscaping and hardscaping (pavers), and decorative drinking water fountain and bike racks. Optional "add alternate" items include: 1) minor design of the lot. Project earthwork will include site grading, a stormwater conveyance system, and the installation of utilities (Irrigation,potable water lines and electric). The detailed project scope will be contained in the schedule of values awarded the project's construction contract. The project construction contract will include details sufficient to document the number, amount, and costs associated with all activities. Additional funds will go toward costs associated with the added wage determination classification costs, security lighting/wiring, handrails, and other minor adjustments. The quotes will include sufficient details documenting the amounts and costs associated with all added activities not in schedule of values. B. BUDGET Collier County Housing, Human and Veteran Services is providing EIGHT HUNDRED AND TEN THOUSAND DOLLARS ($810,000) NINE HUNDRED SIXTY THOUSAND DOLLARS ($960,000.00) unless an additional $150,000 $34,000 of grant funds is allocated by the Board of County Commissioners in a Substantial Amendment to the County's Action Plan. If approved, the SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for allowable costs, determined by COUNTY, in an amount not to exceed NINE HUNDRED SIXTY THOUSAND AND 00/100 DOLLARS (U.S. $960,000)NINE HUNDRED AND NINETY FOUR THOUSAND DOLLARS 00/100 DOLLARS (U.S. $994,000) in CDBG funding for the project scope described above. Line Item description CDBG Funds Acquisition of two parcels of land/closing $240,132.17 costs, and impact fees All Construction/Design-Build Activities as $569,867.83 $719,867.83 listed in scope TOTAL $ 000.00 $960,000.00 *$150,000.00 *$34,000.00 49607000:00 *$994,000.00 *Contingent upon Approval of Substantial Amendment to the Action Plan and BCC approval. C. PROJECT WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and as Amendment No.3 CDI 0-13 Community Redevelopment Agency(CRA)Immokalee First Street Plaza(Zocalo)Project Page 3 16013 such, is not to be used as a payment schedule. Date Start Date End Work Plan 01/24/2012 05/30/12 Acquisition of parcels and closing/Impact Fees 01/25/2012 10/30/12 Begin Bid Process 01/2012 10/30/12 Procure eligible design architect 01/2012 11/30/12 Award Design Contract 01/2012 01/30/13 Pre-Design/Master Planning & Preliminary Design/Master Planning 6/17/13 7/01/13 Submit Procurement Packet to Purchasing (includes SDP and draft legal advertisement) 6/18/13 7/30/13 Purchasing Review/OMB/HHVS Review 7/03/13 8/15/13 Public Notice 01/2012 8/05/13 Bidding and Permits 8/5/13 8/5/13 Open Bids 8/6/13 8/9/13 Tabulate Bids and draft Executive Summary 9/10/13 10/22/13 Board of County Commissioners Contract Approval 9/10/13 10/31/13 Circulate Contract for signatures 9/10/13 10/31/13 Issue GC NTP (purchasing loads contract into SAP, PM creates purchase requisition, Finance approves) 01/2012 3/03/14 Construction Performance Period 05/15/14 05/15/14 *7/15/14 *Additional construction activities Completed and Invoiced 3/3/11 5/31/11 Inspections, close out & permits 7/15/14 7/31/14 *Contingent upon Approval of Substantial Amendment to the Action Plan and BCC approval * * * REMAINDER OF PAGE LEFT INTENTIONALLY LEFT BLANK SIGNATURE PAGE TO FOLLOW Amendment No.3 CD10-13 Community Redevelopment Agency(CRA)Immokalee First Street Plaza(Zocalo)Project Page 4 CD 16D13 IN WITNESS WHEREOF, the Parties have executed this Third Amendment on date and year first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS OF DWIGHT E. BROCK, CLERK COLLIER CO TY,/LORIDA bu `' �'Attest By: T M HFNIN`, CI IRMAN -- signature Dated: .) -61 Pl)t 1 (SEAL) ATTEST: COLLIER COUN Y CRA - IMM KALEE DWIGHT E. BROCK;CLERK By trP,IN - �./ I ' r � . _;; , -:�� DONNA FIALA, CHAIRMAN tS s4 nature o }. ti Dated: k),�e"Q:" ; 1 Approved as to for and legality • �- �County C ■ >IStant ,,; e 3' a2'5 ,.5I i 4- `, ,s.3 aTh4 ig_13.1.LE Amendment No.3 CD10-13 ^`v� Community Redevelopment Agency(CRA)Immokalee First Street Plaza(Zocalo)Project _. Page 5