Backup Documents 05/13/2014 Item #16D13 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT ( n 1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SI $ UI
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Jennifer A. Belpedio, ACA County Attorney Office Ito ti4—
2. BCC Office Board of County
Commissioners N�� / (i\A\4\
3. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Priscilla Doria,HHVS Phone Number 239-252-5312
Contact/ Department
Agenda Date Item w( May 13,2014 Agenda Item Numb 16.D.13
Approved by the BCC
Type of Document First Amendment to Agreement between Number of Original 2
Attached Collier County and BCHC Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (kti I) ,plicable)
1. Does the document require the chairman's original signature? 7r oD ✓
2. Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. _ )■)t A
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed f).D
by the Office of the County Attorney. .
4. All handwritten strike-through and revisions have been initialed by the County Attorney's , r / i"
Office and all other parties except the BCC Chairman and the Clerk to the Board I"
5. The Chairman's signature line date has been entered as the date of BCC approval of the ((��
document or the final negotiated contract date whichever is applicable. P.JJ
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's D /
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE. ,,
Some documents are time sensitive and require forwarding to Tallahassee within a certain 1" 4--
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on ,S//3//� and all changes made ^
during the meeting have been incorporated in the attached document. The County `
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
•
BCC,all changes directed by the BCC have been made,and the document is ready for t'- ��
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16013
MEMORANDUM
Date: June 16, 2014
To: Priscilla Doria, Grants Coordinator
Housing, Human & Veteran Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Amendment #1 to the Subrecipient Agreement with
Big Cypress Housing Corporation approved by the Board
on October 22, 2013 for construction of 10 single-family
rental units at Hatcher's Preserve in Immokalee
Attached is an original copy of the document referenced above, (Item #16D13)
approved by the Board of County Commissioners on Tuesday, May 13, 2014.
The second original amendment document will be held in the Minutes and Records
Department for the Board's Official Record.
If you have questions, please feel free to contact me at 252-8406.
Thank you
Attachment
Grant# - D 3
M-08-UC-12-0217
M-09-UC-12-0217
M-10-UC-12-0217
M-11-UC-12-0217
M-12-UC-12-0217
M-13-UC-12-0217
CFDA/CSFA# - 14.239
Subrecipient—Big Cypress Housing
Corporation (BCHC)
DUNS # - 0647232520
IDIS# 455
FETI #- 65-1067124
FY End 12/31
Monitoring Deadline 10/2035
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
BIG CYPRESS HOUSING CORPORATION
THIS AGREEMENT is made and entered into this /3�4' day of 1-1a , 2014, by and
between Collier County, a political subdivision of the State of Florida, ("COUNTY" or "Grantee")
having its principal address as 3339 E. Tamiami Trail, Naples FL 34112, and the "DEVELOPER",
"Big Cypress Housing Corporation" a private not-for-profit corporation existing under the laws of
the State of Florida, having its principal office at 19308 SW 380th Street, Florida City, Florida 33034.
RECITALS
WHEREAS, on October 22, 2013 the COUNTY entered into an Agreement with the HOME
Investment Partnerships (HOME) Program for the a new construction of Multi-Family Project
consisting of a minimum of ten (10) single family rental housing construction at Hatcher's Preserve
located at 3180 Westclox Street in Immokalee, Florida.
WHEREAS, the Parties desire to amend the Agreement to update budget language, amend
project milestones, revise existing Exhibits and to make other modifications to the agreement.
NOW, THEREFORE, in consideration of the mutual covenants and obligations herein
contained, the Parties agree to amend the Agreement as follows:
Words S�are deleted; Words Underlined are added
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project consisting of a Minimum of Ten(10)Single Family Rental Housing Construction
Amendment#1 Page 1 of 9
(1)
III. AGREEMENT AMOUNT
The budget identified for the Rental Housing Construction Project shall be as follows:
Line Item Description HOME Funds
Project Component One: Multi-Family Project consisting of a $ 935,000
minimum of Ten (10) Single Family Rental Housing *$144,000
Construction and associated development costs; including, but
*$1,079,000
not limited to, construction; temporary and permanent
signage; site maintenance activities; public bid
advertisements; architectural fees;project engineering;
closing costs; soil and other construction testing; surveys;
plans processing consultant; building permits, certificates of
occupancy and inspection fees; impact and utility connection
ees air housing advertisements and other marketing
materials; subject property general liability insurance during
development and builder's risk insurance.
Project Component Two: Developer Fee $ 65,000
Total Pro'ect Ex I enses:
SF Rental Housing Construction $935,000
*$144,000
Developer Fee $ 65,000
*$1,144,000
*Contingent upon FY 2013-2014 HUD Allocation and Approval of Action Plan and BCC
approval
* * *
Milestone Deadline
Update Collier County SDP Platt and SWFWMD 1/2011
Drainage Approvals as required
Obtain Environmental Clearance 1/2011
Retain Project Architect and Civil Engineer 2/2011
Submit for County building Plans& obtain 5/2014
approval
Bid construction contract 4
Select Contractor 7/2011
Start construction 9/2011
Construction of 10 units complete _ 10/2015
Units Leased/Occupied
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project consisting of a Minimum of Ten(10)Single Family Rental Housing Construction
Amendment#1 Page 2 of 8
16D 13
Milestone Deadline
Environmental Scope Review by County 1/2014
Preliminary ERR review/approved by County 3/2014
Environmental Review Published and NTP Issued 5/2014
Design work complete 5/2014
Land Acquisition 6/2014
Building Plans submitted & Reviewed by County 6/2014
Bid selection made 7/2014
Contract signed/Awarded/NTP issued 8/2014
Construction of 10 units complete 7/2015
Lease Agreements Complete 10/2015
This project milestone has been developed jointly with the subrecipient and has been approved by all
parties. The subrecipient is expected to adhere to the target dates. A deviation of up to 10% of the
number of days for any tasks is considered normal fluctuation for the project schedule. Any deviation
in excess of this by the subrecipient may result in termination of the agreement with no further
obligation on the part of the County to make payments for completed or in-progress work. The project
milestones may be staff modified only with written approval from the Housing, Human and Veteran
Services Department, following a written request with explanation from the subrecipient, and such
approval must be made in advance of the milestone deadline. Project completion date may only be
modified by Board approval amendment to this Agreement.
IV. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage
prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any
notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices
and other written communications under this Agreement shall be addressed to the individuals in the
capacities indicated below, unless otherwise modified by subsequent written notice.
COLLIER COUNTY
ATTENTION: Priscilla Doria, Grant Coordinator
3339 E Tamiami Trail, Suite 211
Naples, Florida 34112
Emailto; PriscillaDoria @Colliergov.net
239-252-5312
* * *
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project consisting of a Minimum of Ten(10)Single Family Rental Housing Construction
Amendment#1 Page 3 of 8
S
16013
IN WITNESS WHEREOF,the Parties have each,respectively, by an authorized person or
agent,hereunder set their hands and seals on the date first written above.
ATTEST BOARD OF COUNTY COMMISSIONERS OF COLLIER
DWIGGHT &. BROCK,CLERK COUNTY,FLOy A
bk).• 1. �� . By --.
`putt' Cleric T I M HENNING, CHJMAN s-f 13/Zo,�
*is airman's (//
t
si reon1y.
Dated: (UM. , I�
(SEAL)
Big Cypress Housing Corp. ation
By: re _
DEVEL•PER Signa e
Steve Kirk,President
DEVELOPER Name and Title
Approved as to form and legality:
Jenni A.Belpedio
Assistant County Attor ey
j
Item# 1CPDI""
Ag,,nda S ±
DUB
Date ^- �
Recd �+ —
k 14
Big Cypress Housing Corporation(HM13-03)
F
Multi-Family Project consisting of a Minimum of Ten(10)Single Family Rental Housing Construction e p u H
Amendment#1 Page 4 of 8
Cg
Exhibit"B" is replaced as follows: 1 6 D 1 3
EXHIBIT "B"
COLLIER COUNTY HOUSING, HUMAN AND VETERAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Sub recipient Name: Big Cypress Housing Corporation (BCHC)
Sub recipient Address: P.O. Box 343529/193008 SW 380th Street, Florida City, FL 33034
Project Name: Single Family Rental Housing Construction
Project No: HM13-03 Payment Request#
Dollar Amount Requested: $ Date
Period of Availability:
Period for which Agency has incurred indebtedness: through
SECTION II: STATUS OF FUNDS
1. Grant Amount Awarded
2. Sum of Past Claims Paid on this Account
3, Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4_ Amount of Previous Unpaid Requests
5. Amount of Today's Request
6. 10%Retainage Amount Withheld
7. Current Grant Balance (Initial Grant Amount Awarded
Less Sum of all requests) $
I certify that this request for payment has been drawn in accordance with the terms and conditions of the
Agreement between the COUNTY and us. To the best of my knowledge and belief, all grant requirements have
been followed.
Signature Date
Title
Authorizing Grant Coordinator
Supervisor (approval authority under$14,999)
Dept Director (approval required $15,000 and above)
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project consisting of a Minimum of Ten(10)Single Family Rental Housing Construction
Amendment#1 Page 5 of 8
EXHIBIT "D" 16 ® q 3
QUARTERLY PROGRESS REPORT
Sub-recipients: Please fill in the following shaded areas of the
report
Agency Name: Big Cypress Housing Corporation CHC) Date:
Project Title: Single`Family Rental Housing Construction
Program Alternate
Contact: Steve Kirk, President Contact:
Telephone
Number: (305) 242-2142
*REPORT FOR QUARTER ENDING: (check one
that applies to the corresponding grant period): ❑ 01/31/14 04/30/14 07/31/14 ❑ 10/31/14
Please take note: Each quarterly report needs to include cumulative data beginning from the start of the agreement date of September 24,2013 October
22,2013.
Please list the outcome goal(s)from your approved application&sub-recipient agreement and indicate your progress in meeting those
1. goals since September-24;2043-October 22, 2013.
A.Outcome Goals/Milestones: list the outcome goal(s)from your approved application&sub-recipient agreement.
Milestone
Obtain SDP&SFWMD approvals
• • ••
Prepare and solicit for construction contract
Start construction
Construction of 10 units complete
Milestone
Environmental Scope Review by County
Preliminary ERR review/approved by County
Environmental Review Published and NTP Issued
Design work complete
Land Acquisition
Building Plans submitted & Reviewed by County
Bid selection made
Contract signed/Awarded/NTP issued
Construction of 10 units complete
Lease Agreements Complete
,..a.,-. w..rx-.,,� u:. ...:. + �.w.• gym: ..<.,.
..., ,.. ,. ,,.... it .•„u.,.m,5+i ,.
Big Cypress Housing Corporation(HM 13-03)
Multi-Family Project consisting of a Minimum of Ten(10)Single Family Rental Housing Construction
Amendment#1 Page 6 of 8
p�'J
B.Goals/Milestones Progress: Indicate the progress to date in meeting each outcome goal. 16 0 1 3
Completed:
In Progress:
Is this project still in compliance with the original project schedule?If more than 2 months behind schedule,must submit a new timeline
2. for approval.
•
Yes No I
If no,ex.Iain:
3. Since October 1,2012 October 22,2013,of the persons assisted,how many....
a. ...now have new access(continuing)to this service or benefit? `.0'
b. ...now has improved access to this service or benefit? 0"
c. ...now receive a service or benefit that is no longer substandard? ,`0
TOTAL: 0
4. What funding sources are applied for this period/program year?
$ $
Section 108 Loan Guarantee 4 HOPWA -
$ $
Other Consolidated Plan Funds CDBG
Other Federal Funds
-
ESG
$ ,
State/Local Funds
$ Total Entitlement $
Total Other Funds - Funds -
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project consisting of a Minimum of Ten(10)Single Family Rental Housing Construction
Amendment#1 Page 7 of 8
0
EXHIBIT "D" 1 6 ® 1
QUARTERLY PROGRESS REPORT
5. I What is the total number of UNDUPLICATED clients served this quarter,if applicable?
a. Total No.of adult females served: 0 Total No.of females served under 18: 0
b. Total No.of adult males served: 0 Total No.of males served under 18: 0
TOTAL: 0 TOTAL: 0
c. Total No.of families served: 0 Total No.of female head of household: 0
6. What is the total number of UNDUPLICATED clients served since October,if applicable?
a. Total number of adult females served: 0 Total number of females served under 18: 0
b. Total number of adult males served: 0 Total number of males served under 18: 0
TOTAL: 0 TOTAL: 0
c. Total No.of families served: 0 Total No.of female head of household: 0
Complete EITHER question#7 OR#8.Complete question#7 if your program only serves clients in one or more of the listed HUD Presumed
Benefit categories. Complete question#8 if any client in your program does not fall into a Presumed Benefit category.
DO NOT COMPLETE BOTH QUESTION 7 AND 8.
•
7. PRESUMED BENEFICIARY DATA: r 8. OTHER BENEFICIARY DATA:INCOME RANGE
Indicate the total number of UNDUPLICATED
persons served since October 1 who fall into Indicate the total number of UNDUPLICATED persons
each presumed benefit category (the total served since October 1 who fall into each income
should equal the total in question#6): category(the total should equal the total in question#6):
Report as: Report as:
Abused Children Extremely low Income(0-30%)
O ' Homeless Person 0' Income(31-50%)
0;y Battered Spouses 0 Moderate Income(51-80%)
0 x Persons w/HIV/AIDS 0 Above Moderate Income(>80%)
O #: 'Elderly Persons
O Veterans
O Chronically/Mentally ill
O Physically Disabled Adults
Other-Youth
TOTAL: 0 TOTAL: 0
9. 'Racial&Ethnic Data: I(if applicable)
Please indicate how many UNDUPLICATED clients served since October fall into each race category. In addition
to each race category, please indicate how many persons in each race category consider themselves Hispanic
(Total Race column should equal the total cell).
RACE ETHNICITY
White 4 of whom,how many are Hispanic?
Black/African American 0 0Y .;of whom, how many are Hispanic?
Asian 0 0 of whom, how many are Hispanic?
American Indian/Alaska Native 0 0: ;of whom,how many are Hispanic?
Native Hawaiian/Other Pacific Islander 0 0, ;of whom,how many are Hispanic?
American Indian/Alaskan Native&White 0 0{{", ;of whom,how many are Hispanic?
Black/African American&White 0 0"" ;of whom,how many are Hispanic?
Am. Indian/Alaska Native&Black/African Am. 0 0 ;of whom,how many are Hispanic?
Other Multi-racial 0 0•*:?;of whom,how many are Hispanic?
Other 0 0 ";of whom,how many are Hispanic?
TOTAL: 0 0 TOTAL HISPANIC
Name: Signature:
Your typed name here represents your electronic
Title: signature
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project consisting of a Minimum of Ten(10)Single Family Rental Housing Construction
Amendment#1 Page 8 of 8