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Backup Documents 12/03/2001 WBOARD OF COUNTY COMMISSIONERS WORKSHOP MEETING DECEMBER 3, 2001 NapLes DaiLy Na~s NapLes, FL 34102 Affidavit of PubLicmtto~ Naples Daily Ne~s BOARD OF COUNTY CONNISSZOHERS CHRZS HORTON PO BOX 41~016 NAPLES FL 3~I01-~016 REFERENCE: 001230 0011015L~491 58355774 NOTXCE OF PUBLXC NEE State of FLorida County of CoLLter Before the undersigned authority, personaLLy appeared PhiL Lewis, who on oath says that he serves as the Editor and Vice President of the NapLes DaiLy Nays, a daily nevspaper pubLished at NapLes in CoLLier County, FLortda: that the attached copy of advertising was pubLished in eatd nevspeper on dates Listed. Affiant further says that the said NapLes DaiLy Nous ia a nevspeper pubLished at NapLes, tn said CoLLier County~ FLorida, end that the said newspaper has heretofore been continuously published in said CoLLier County, FLorida, each day and has been entered as second class mail matter at the post off,ce in NapLes, ~n eatd CoLLier County, FLorida, for a period of I year next preceding the ftrst pubHcetion of the attashed copy of advertisement; and afftant further says that she has neither paid nor proeised any person, firm or corporation any d~s¢ount, rebate, ¢onmtea~on or refund for the purpose of securing this advertisement for pubLtction in the said nevspaper. PUBLZSHED ON: 11/30 AD SPACE: 50.O(X) ZNCH FZLED ON: 11/30/01 ,,. s,..or, to .nd S.,,s¢ri,..d ,,-.,o-,'. -- &/, '+' day of NOTICE OF PUBLIC MEETING BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BUDGET & FINANCE WORKSHOP Monday, December 3,2001 All I nterP.~G~_ted .pa~_ies are_Jrl~_d to~~r~d of A.~. to 1~.~ P.M. In Boardroom 3rd Floor, W. H~rmon (euIi~ln~ ~, C~l~ ~ G(~,~,~-n~, ~'~ I TumiOml T~0 EC~t, Nopms, Ptoriclm BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FL. ORIOA Jomes D. Carter, Ph.D., Cholrrn~n DWIGHT E. BROCK, CLERK By:/s/Moureen Kenyon Deputy Clerk November 30 No. Nancy Evans .... MY COMMISStON # CC849570 EXPIRES ~:..~..;~ July 18, 200~ COLLIER COUNTY FLORIDA REQUEST FOR LEGAL ADVERTISING OF PUBLIC HEARINGS To: Clerk to the Board: Please place the following as a: Notice of Board of County Workshop x Normal legal Advertisement (Display Adv., location, etc.) [] Other: Commissioners Originating Dept/Div: OMB Person: Mike Smykowski Date: 11/01/01 Petition No. (If none, give brief description): Board of County Commissioners Budget & Finance Workshop Petitioner: (Name & Address): Name & Address of any person(s) to be notified by Clerk's Office: (If more space is needed, attach separate shee0 Hearing before: XX BCC BZA Other Requested Hearing date: (Based on advertisement appearing 2 days before hearing.) Monday, December 3, 2001 Newspaper(s) to be used: (Complete only if important): X Naples Daily News [] Other [] Legally Required Proposed Text: (Include legal description & common location & Size: Notice of Board of County Commissioners Budget & Finance Workshop, December 3, 2001, 9:00 a.m. to 12:00 p.m. Companion petition(s), if any & proposed hearing date: N/A Does Petition Fee include advertising cost? X Yes [] No If Yes, what account should be charged for advertising costs: 001-101520. Reviewed by: Division Administrator or Designee Date List Attachments: Notice of Board of County Commissioners Budget & Finance Workshop DISTRIBUTION INSTRUCTIONS A. For hearings before BCC or BZA: Initiating person to complete one copy and obtain Division Head approval before submitting to County Administrator. Note: If legal document is involved, be sure that any necessary legal review, or request for same, is submitted to County Attorney before submitting to County Administrator. The Administrator's office will distribute copies: [] County Manager agenda file: to [] Requesting Division [] Original Clerk's Office B. Other hearings: Initiating Division head to approve and submit original to Clerk's Office, retaining a copy for file. FOR CLERK'S OFFICE USE ONLY:. Date Received: //?q/O/ Date ofPublic hearing: //:~/~,~2/~,/ Date Advertised: COUNTY OF COLLIER NOTICE OF BOARD OF COUNTY COMMISSIONERS BUDGET & FINANCE WORKSHOP All interested parties are invited to attend a Board of County Commissioners Budget and Finance Workshop to be held on Monday, December 3, 2001, 9:00 a.m. to 12:00 p.m. in the County Commissioners' Boardroom, 3rd Floor, W. Harmon Turner Building (Building F), Collier County Government Center, 3301 Tamiami Trail East, Naples, Florida. Dwight E. Brock, Clerk Board of County Commissioners Collier County Florida James D. Carter, Ph.D., Chairman November 7, 2001 Ms. Pam Perrell Naples Daily News 1075 Central Avenue Naples, Florida 34102 Re: Notice of Budget & Finance Workshop Dear Pam: Please advertise the enclosed notice on Friday, November 30, 2001. Kindly send the Affidavit of Publication, in duplicate, together with charges involved to this office. Thank you. Sincerely, Ellie Hoffman, Deputy Clerk Charge to: 001-101520-649100 NOTICE OF PUBLIC MEETING BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA BUDGET & FINANCE WORKSHOP Monday, December 3,2001 9:00 A.M. - 12:00 P.M. All interested parties are invited to attend a Board of County Commissioners Budget and Finance Workshop to be held on Monday, December 3, 2001, 9:00 A.M. to 12:00 P.M. in the County Commissioners' Boardroom, 3rd Floor, W. Harmon Turner Building (Building F), Collier County Government Center, 3301 Tamiami Trail East, Naples, Florida. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA James D. Carter, Ph.D., Chairman DWIGHT E. BROCK, CLERK By:/si Maureen Kenyon Deputy Clerk Ellie J. Hoffman To: Subject: paperrell@naplesnews.com Notice of Budget & Finance Workshop Hi Pam, Please advertise the above notice as indicated on the attached. Thanks, Ellie Notice of Budget & Budget & Finance Finance Wor,., Workshop.doc Ellie J. Hoffman From: Sent: To: Subject: System Administrator [postmaster@naplesnews.com] Wednesday, November 07, 2001 1:37 PM Ellie J. Hoffman Delivered: Notice of Budget & Finance Workshop NoticeofBudget& Finance Wor... <<Notice of Budget & Finance Workshop>> Your message To: 'paperrell®naplesnews.com' Subject: Notice of Budget & Finance Workshop Sent: Wed, 7 Nov 2001 13:40:38 -0500 was delivered to the following recipient(s): Perrell, Pamela on Wed, 7 Nov 2001 13:37:13 -0500 Budget and Finance Workshop December 3, 2001 Workshop Components · Budget Fundamentals · Clerk/Finance Department Roles/Issues · County Financing Options and Elements of Issuing Bonds Who are the Players? What are their Roles? · County Organizational Structure · Roles · BCC · County Manager · Constitutional Officers .OMB · Finance Board of County Commissioners · Legislative body of the County government. · Power to levy taxes. · Approves annual County budget. land use. County Manager · Chief Executive Officer. · One of three contractual employees working for Collier County. · Administers all Board policies for the County. OMB & Finance Dept. Roles · OMB assists staff in developing the annual county spending plan. · Finance verifies the revenues and expenses to be valid and executes receipt or payment. Accounting System Numbering Sequence · Derived from the Uniform Accounting System (UAS) Manual. · Provides a uniform system of f'mancial reporting for local governments. · Promotes consistency across jurisdictions. GENERAL FUND (001) Fund for government services provided to all County residents. Includes the City of Naples, Everglades City, and the City of Marco Island. Funded primarily by ad valorem taxes. SPECIAL REVENUE FUNDS (100' s & 700' s) · Used to account for specific revenue sources that are legally or administratively restricted to expenditures for specific purposes. · Examples include special taxing districts and grant funds. · Funded by ad valorem taxes, f'mes, surcharges, permit fees, etc. DEBT SERVICE FUNDS (200's) · Used to account for payment of principal and interest on outstanding debt issued by the County. · Funded by specific revenues pledged on each bond/loan. · gas and sales taxes, · water/sewer user fees, · ad valorem taxes. CAPITAL PROJECT FUNDS (300'S) · Used to account for the revenues and expenses m construct or acquire major capital projects. · Examples are new roads, new buildings, and building renovations. · Funded primarily by impact fees, gas taxes, and ad valorem taxes. ENTERPRISE FUNDS (400's) · Operated like a private business. · Examples include: · , County Water & Sewer District · Goodland Water District · Solid Waste Funds · Primarily user fee funded. INTERNAL SERVICE FUNDS (500's) mUsed to account for operations providing services to other County departments. IExamples are Fleet Management and Risk Management. ~ IFunded by billings for services. ~kq TRUST & AGENCY FUNDS (600'S) · Assets held by the County in a trustee capacity. · Limited policy-making role for BCC. · Examples are the Drug Abuse Trust, Library Trust, and Law Enforcement Trust. · Primarily funded by donations designated for specific purposes. Budget Calendar · County Fiscal Year vs. Calendar Year · Key dates in the Budget Process · Dictated by Florida Statutes ~ (Truth in Millage - TRIM) Calendar Year Vs. Fiscal Year · Collier County's fiscal year starts on October 1st and ends on September 30th. · The budget process bel is fmalized in September. and Budget Calendar/Milestones · November/December: Citizen Survey · January: Strategic Planning · FebdMarch: BCC Budget Policy Adopted · June: BCC Workshops · July 1.' Tax Roll Certification. · July 15: Tentative Budget Released · July: Proposed Millage Set · September: Budget Hearings Budget Monitoring Toon~ · Financial Management System (FM1) . Real time transaction updates. . Provides detail of transactions. · Monthly Revenue and Expenditure Reports · Vital Signs Reports · New Capital Projects Tracking System Budget vs. Cash Distinction · Budget - summary of ~ expenditures and income for a given period. Rev. = Exp. · Cash - money available to pay for the planned expenditures found in the budget. · No Budget = No Expenditure ~ Bio Cash = No Expenditure BUT~ Budget + Cash = Expenditure -~W Revenues = Expenses $6.4M Beach Projects - $10.1M Interest - $0.5 M + TC Fees - $0.1 M Rev. Res. - ($0.3 M) + Reserves - $7.5 M CF - $11.1 M Rev. $17.7 M = Total Exp. $17.7 M Interest - Rev. Res. - CF- What If ? $1.4 M Beach Projects - $10.1M $0.5 M + TC Fees - $0.1 M ($0.3 M) + Reserves - $7.5 M $I1.1 M $12.7 M Total Exp. $17.7 M Budgetary Safety Valves · Contingency Reserves · Minimum of 5% per operating fund. n, Available for unanticipated expenses and/or emergencies. · 5% Revenue Reserve State Required Revenue Reserve · State law requires that only 95% of revenues are available to spend. · Example: $1,000 revenue Less: (50) Net Appropriation $950 · Protects against over aggressive revenue estimates and cash shortfalls. Size and Scope of the Budget · Collier Cotmty uses 130 different funds. · The total adopted budget for fiscal year 2002 is $808.3 million. Physical ~nvlronment 19.9% Cu#ure &R~ $6% Sources ef County Government Dollars (FY 2002) Service Proceese/Int. Chargel 20,7% Gl~J~lbl Tax 8.4% $233.6 M 3.5% $95.1M $39,2 M / I:~rmlta Ad Valorem 13.6% $15~8M :[3% $37.0 Impact I~es 3~5% ~9.7M 26.4% $29E7 M I~tergovt. Forward Rlvenuea 18.5% 2.0% $208.0 M $22.1 M FY 02 County Taxes Levied Dependenl Special Dletrlct~ 0.9% $1.4 M General Fund84.8% $12E6 M Uses of FY02General Fund Tax Dollars Typical Unincorporated Area Resident Tax Bill .o..u~ SFWMD/SCE8 Control 1.0% School Board 46.9~ MSTU Taxes Levied Media~l Park~ Debt Sendce Rre Control Lighting 6.9% 3.9% 6.2% 5.5% DrMnlgeAnd Parke 0.6% MSTDGeneral Fund 74.9~ MSTU Advantages · Provides a means of funding additional services above the "base level" typically provided by Collier County government. · Customized local government services. · Allocates costs to principal beneficiaries of the service. Ad VMorem 13,6% $152.8 M Sources of County Government Dollars (FY 2o02) Bond ServicI gToceedltlnt. Charges ~0.7% 8.4% ,$233.6 M $9s. 1 M Gaa/Salea Tax 3.5% $39,2 M Perm 3.3% $37,0 M Impact Feel 3,5% Internah ImergovL 2~4% I/Forward $298.7 M 18.5% ~8.0 M ~.1 M Carry Forward · Definition - Carry forward is the unspent money available at the end of a fiscal year to fund expenditures in the next fiscal year. · Use - Estimated carry forward is budgeted as in~e annual County Carry Forward Formula FY 00 audited early forward amount. + FY 01 Revenues - FY 01 Expenses Real Life Formula Initial bank account deposit. + Paycheck deposits. . Bills paid (FPL, car/ home loans, food) Bank balance at year FY 02 Carry Forward end. FY 02 Carry Forward by Fund Type Special General Fund Revenue Debt Service 7.3% 18.3% 8.5% $15.1 M $38.1U $17.7 M 0,9% $1.9 M Capital Projects 13.6% Enterprise Funde 46,3% General Fund · Used to fund opexafions prior to receipt of tax revenues. (late Nov.) . AVT is 67.4% of General Fund revenue. · One measure of financial strength. · Carry forward at 10% of General Fund appropriations is recommended. · Issues raised by Moody's Investors Service: · Reliance on the tourism industry. · Threat of hurricanes to Florida coastal areas. · Uncertainty regarding Article V co~t funding. Special Revenue Funds · TDC reserves for beach renourishment and disaster recovery. · Community Development funds to weather cyclical nature of building industry. · Pelican Bay reserves m replace landscaping in the event of a natural disaster. Debt Service Funds · Required by bond covenants (highest outstanding annual debt service payment). · Required to make principal and interest payments early in the fiscal year. Capital Project Funds · Impacted by construction cycle: * Project schedules impacted by permitting agencies and acquisition of R-O-W. (Project need is not eliminated, only impacts project timing). * Many projects span multiple fiscal years. * Cash payouts vs. encumbrances. * Surplus in capacity, followed by impact fee collections for next project requLted. Ex. - Libraries. Enterprise Funds · Utility construction projects. · Utility debt service. · Reserve for long-term solution to solid waste disposal in Collier County. Internal Service Funds · Sinking fund for the replacement of motor pool vehicles. · Payment of insurance claims · Health claims · Property/Casualty claims · Worker' s Compensation claims Trust/Agency Funds · Utility Regulation Trust Fund that regulates privately owned utilities. . Funds for rate case public hearings. * Board operation/repair of utilities due to abandonment or financial distress. · GAC Land Trust improvements dedicated to capital improvements in the Golden Gate Estates. Questions ?