Backup Documents 03/25/2014 Item #16A23 16A23
Add On Item 16A23
March 25, 2014 BCC Meeting
EXECUTIVE SUMMARY
Recommendation to approve an Easement Use Agreement as it relates to Lot 4,L'Ermitage
at Grey Oaks.
OBJECTIVE: To permit the encroachment of a pool deck and planters upon County-owned
maintenance and drainage easements under the terms conditions set forth in the attached
Easement Use Agreement.
CONSIDERATIONS: The subject property is Lot 4, L'Ermitage at Grey Oaks. As set forth in
the plat, the County owns certain non-exclusive drainage easement and maintenance easement
rights, a portion of which encumbers the subject property. The easements are dedicated to
Collier County with no responsibility for maintenance and to La Residences at L'Ermitage
Homeowner's Association, Inc. with responsibility for maintenance. Currently, a pool deck and
planters encroach 4.7 feet into County's easements. The proposed Easement Use Agreement
would allow the current encroachments to remain provided the County maintains its non-
exclusive drainage easement and maintenance easement rights, and the property owner waives
any claim of damage to the encroachments arising out of the County's maintenance activities
within the easement. Further, the County retains the right to demand by written request that the
encroachments be removed at the property owner's sole cost and expense.
The Homeowner's Association has provided a letter of no objection to the encroachment and
stated that there remains sufficient area to maintain the lake. There are no drainage facilities
within the easement. Engineering Services has reviewed the Agreement and Exhibit and
recommends approval.
FISCAL IMPACT: There is no fiscal impact. The Easement Use Agreement will be
recorded in the Public Records at the property owner's sole cost and expense.
GROWTH MANAGEMENT IMPACT:None.
LEGAL CONSIDERATIONS: The County Attorney prepared this Agreement, which is based
on a standard form previously approved by the Board. This item is approved as to form and
legality, and requires majority support for approval. -JAK
RECOMMENDATIONS: That the Board of County Commissioners approves, and authorizes
its Chairman to sign, the attached Easement Use Agreement with the current property owner of
Lot 4 of L'Ermitage at Grey Oaks.
PREPARED BY: John Houldsworth, Senior Site Plans Reviewer, Growth Management
Division,Planning and Regulation
Attachments 1)Encroachment Agreement 2) Surveys 3)Plat Map, 4)Aerial view of Lot 4 5)
Approval letter from Homeowner's Association
/to-4.73 3-.Z$-14-
16A23
EASEMENT USE AGREEMENT
This EASEMENT USE AGREEMENT ("Agreement") is made as of this day of
, 2014, by and between NANCY C. PAGE (Ms. Page) and COLLIER COUNTY
("County"),hereinafter collectively referred to as the"Parties."
WHEREAS, Ms. Page is the current fee owner of that certain real property known as Lot
4, L'Ermitage at Grey Oaks, according to the plat thereof as recorded in Plat Book 31, Page 24,
of the Public Records of Collier County, Florida(hereinafter"Subject Property"); and
WHEREAS, as set forth in Plat Book 31, Page 24, the County is record owner of certain
non-exclusive drainage easement and maintenance easement rights, as referenced in Paragraph 7
of the Plat dedications, (collectively, the "Easements"), a portion of which encumbers the
Subject Property(hereinafter"Easement Area"); and
WHEREAS, the Easement Area is managed and maintained by La Residences at
L'Ermitage Homeowner's Association, Inc; and
WHEREAS, a pool deck and planters have been constructed on the Subject Property
resulting in a 4.7-foot encroachment into the Easement Area along the westerly property
boundary line, as shown on the survey attached hereto as Exhibit A(the"Encroachment"); and
WHEREAS, the County has no present objection to the continued use of the
Encroachments within the Easement Area, provided that Ms. Page agrees to the terms and
conditions set forth below.
NOW, THEREFORE, in consideration of the sum of$10.00 and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties do
hereby agree as follows:
1. The above recitals are true and correct and are incorporated herein.
2. Ms. Page will provide both the County and the Homeowner's Association
whatever access they require to continue their non-exclusive drainage easement and maintenance
easement rights and further agrees to waive any claim of damage to the encroaching pool deck
and planters arising out of either the County's and Homeowner's Association's maintenance
activities within the Easement Area, whether such damage is intentional or unintentional.
3. The County agrees that until otherwise notified,Ms. Page may continue the use of
the pool deck and planters within the Easement Area. The County retains the right, however, in
its sole discretion, to demand by written request that the Encroachments be removed from the
Easement Area, which Ms. Page will do at her sole cost and expense within a reasonable time
from receipt of such request.
1
16A2 3
4. This Easement Use Agreement shall be recorded in the Public Records of Collier
County, Florida, at Ms. Page's sole cost and expense. This Agreement is intended to bind the
Parties,together with their respective successors, assigns and heirs.
IN WITNESS WHEREOF, the parties hereto have executed this Easement Use Agreement
as of the date first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By:
Deputy Clerk TOM HENNING, CHAIRMAN
WITNESSES:
(Signature) NANCY C. PAGE
Print Name:
(Signature)
Print Name:
STATE OF FLORIDA
COUNTY OF COLLIER
The foregoing Easement Use Agreement was acknowledged before me, the undersigned
authority, on this day of , 2014, by NANCY C. PAGE who ( ) is personally
known to me or has ()produced as identification.
Notary Public/State of Florida
(SEAL)
Name:
My Commission expires:
Approved as to form and legality:
Jeffrey A. Klatzkow
County Attorney
2
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16A2.
LA RESIDENCE AT L'ERMITAGE
HOMEOWNERS ASSOCIATION, INC.
March 17,2014
Nancy C.Page
do Sam J.Saad III,Esquire
851 Fifth Avenue North,Suite 106
Naples FL 34102
RE: Lot 4,L'Ermitage at Grey Oaks;2606 Lermitage Lane,Naples,Florida 3410° (the"Property")
Dear Ms.Page:
La Residence at L'Ermitage Homeowners Association,Inc. (the"Association")has reviewed the
enclosed survey prepared by Bruns &Bruns,Inc. dated March 14,2014,and certi£ed to James Shucart
and Mary Ellen Shucart (the "Survey"), and acknowledges (without conceding the accuracy of the
Survey) that said survey depicts the encroachment of a pool deck/planter i ito the platted 20'
drainage/maintenance easement along the West side of the Property(the"Easement":.
The Easement was dedicated to the Association pursuant to the L'Ermitagp at Grey Oaks Plat,
recorded in Plat Book 31, Page 24, Public Records of Collier County, Florida, with maintenance
responsibility.Given the minor nature of the encroachment into the Easement(as de?icted on the Survey)
and based the Association's conclusion that said encroachments have not and will not interfere with its
ability to maintain said Easement, the Association hereby approves the encroachments, consents to the
continued existence of the encroachments, and further grants a variance for the encroachments that is
intended to run with title to the Property and inure to the benefit to Nancy C. Pale and her successors
and/or assigns.
Sincerely,
LA RESIDENCE AT L'ERMITAGE
HOMEOWNERS ASSOCIATION, INC.,a Flori' non-
profit corporation
By: \ :'
Y:
Print e: _
Its:Pr- ident/ 'ce President
circ one
16423
STATE OF FLORIDA
COUNTY OF COLLIER
•
The foregoing instrument was acknowledged before m 's 19 day of March,2014,by
MQQ..10..n.l 114.A.h ,as l' -id . /Vice President(circle one)of LA
RESIDENCE AT L'ERMITAGE HOMEOWNERS ASSOCIATION, INC., a Florida non-profit
corporation,who[.4 is personally known to me,or[ ]has produced
as identification.
1, ,, ,
Si • • otary Public ,
�; r"• t�wlrt�t�lro osrnr HAQ.�l �t1 1 -i r�s lL�
isk;` ,! t4 MY COMPASSION i EE 224291 Printed Name of Notary Public
.��,:0 EXPIRES:August 13,2016 My Commission Expires: 16. 1'3 •[I
'„RE.ft, Banded'Mu Notary Public Underwriters
(Notary Seal)
205710.1 2/1/2005
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP /---- # •
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 3
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County A rn Office no later
than Monday preceding the Board meeting.
**NEW*:* ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with e
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 3/25/14
4. BCC Office Board of County
Commissioners
5. Minutes and Records Clerk of Court's Office '"-Rm '3( k k ∎t,350tm
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in e event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jeffrey A.K tzkow,County Attorney Phone Number 252-8400
Contact/ Department
Agenda Date Item was 3/25/14 Agenda Item Number 16-A-23
Approved by the BCC
Type of Document Easement Use Agreement Number of Original One
Attached Documents Attached
PO number or account Yes
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney. _
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 3/25/14 and all changes made during the JAK
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable. "(-
9. Initials of attorney verifying that the attached document is the version approved by the JAK)---\
BCC,all changes directed by the BCC have been made,and the document is ready for he \
Chairman's signature.
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A23
OFFICE OF THE COUNTY ATTORNEY
MEMORANDUM
TO: Trish Morgan, Manager, Minutes and R cords
FROM: Virginia Neet Leg al Assistant ' c4 �/���
DATE: March 28, 2014
RE: Easement Use Agreement for Property located in La Residences at L'Ermitage
Approved by BCC—3/25/14 -Agenda Item 16-A-23
I have attached the original Easement Use Agreement which Chairman Henning has signed.
Pursuant to paragraph 4 of the Agreement, Ms. Page is responsible for the cost and expense of
recording.
As we discussed, your office will contact Ms. Page's attorney after the document is attested to
arrange for recording.
Here is the contact information for the attorney:
Sam J. Saad III
Law Office of Sam J. Saad III, PA
851 5th Avenue North
Suite 306
Naples, FL 34102
Office: (239) 963-1635
Fax: (239) 791-1208
Cell: (239) 784-5556
www.saadlegal.com
Thank you again for your assistance.
16A23
EASEMENT USE AGREEMENT
This EASEMENT USE AGREEMENT ("Agreement") is made as of this day of
, 2014, by and between NANCY C. PAGE (Ms. Page) and COLLIER COUNTY
("County"), hereinafter collectively referred to as the "Parties."
WHEREAS, Ms. Page is the current fee owner of that certain real property known as Lot
4, L'Ermitage at Grey Oaks, according to the plat thereof as recorded in Plat Book 31, Page 24, of
the Public Records of Collier County, Florida(hereinafter"Subject Property"); and
WHEREAS, as set forth in Plat Book 31, Page 24, the County is record owner of certain
non-exclusive drainage easement and maintenance easement rights, as referenced in Paragraph 7
of the Plat dedications, (collectively, the "Easements"), a portion of which encumbers the Subject
Property (hereinafter"Easement Area"); and
WHEREAS, the Easement Area is managed and maintained by La Residences at
L'Ermitage Homeowner's Association, Inc; and
WHEREAS, a pool deck and planters have been constructed on the Subject Property
resulting in a 4.7-foot encroachment into the Easement Area along the westerly property boundary
line, as shown on the survey attached hereto as Exhibit A (the "Encroachment"); and
WHEREAS, the County has no present objection to the continued use of the
Encroachments within the Easement Area, provided that Ms. Page agrees to the terms and
conditions set forth below.
NOW, THEREFORE, in consideration of the sum of$10.00 and other good and valuable
consideration,the receipt and sufficiency of which is hereby acknowledged, the Parties do hereby
agree as follows:
1. The above recitals are true and correct and are incorporated herein.
2. Ms. Page will provide both the County and the Homeowner's Association whatever
access they require to continue their non-exclusive drainage easement and maintenance easement
rights and further agrees to waive any claim of damage to the encroaching pool deck and planters
arising out of either the County's and Homeowner's Association's maintenance activities within
the Easement Area, whether such damage is intentional or unintentional.
3. The County agrees that until otherwise notified, Ms. Page may continue the use of
the pool deck and planters within the Easement Area. The County retains the right, however, in
its sole discretion, to demand by written request that the Encroachments be removed from the
Easement Area,which Ms. Page will do at her sole cost and expense within a reasonable time from
receipt of such request.
INSTR 4962949 OR 5022 PG 1784
RECORDED 4/2/2014 11:18 AM PAGES 2
DWIGHT E. BROCK, CLERK OF THE CIRCUIT COURT
COLLIER COUNTY FLORIDA
REC$18.50
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16A23
4. This Easement Use Agreement shall be recorded in the Public Records of Collier
County, Florida, at Ms. Page's sole cost and expense. This Agreement is intended to bind the
Parties, together with their respective successors, assigns and heirs.
IN WITNESS WHEREOF, the parties hereto have executed this Easement Use Agreement
as of the date first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHTE:431ZOCK, Clerk COLLIER OUNTY, FLORIDA
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11111, - c ,.. B
Attest as t tip; "�,i i' ly Clerk ( • At.
i ING, C ii' IRMAN
vriickniogsw-.
(S.gnatur;1 NANC PAG BLACKBURN
I (f/k/a NANCY C. PAGE)
Print Name: t g� / _y/
/,.
( ignature) Lein
Print Name: U t Lf6 i AC(
STATE OF FLORIDA
COUNTY OF COLLIER
The foregoing Easement Use Agreement was acknowledged before me, the undersigned
authority, on this / day of/ 0,p I , 2014, by NANCY PAGE BLACK�,URN (f/k/a
N CY C. PAGE) who ( ) •is personally known o me or has X) produced
\_\i e.12-3 L t c LSSZ as ide ' cation.
Odia Aallbria
,�.':�:"�: JOCELYN SALGADO
Not-.(y Public/S re of Florid.
(SEAL, =`. •= MY COMMISSION#EE028869 n 0
'•*Z EXPIRES Septenve,..2,2014 Name: JQ(LL r\ • o
...(4M2273-0153 Flu doNo:; :::.---:.,TM - My Commission expires: _"?0,,, _22, 'wl
Appr I -tir is orm and legality:
.1111 Jeffre V atzkow
County ` ti ney
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