Backup Documents 05/26/2015 Item #16D6 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATI] U
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the u A ney ffice
.at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the Coun Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. Colleen Greene County Attorney Office
4. BCC Office Board of County
Commissioners \4"5/ 17-14.\VS
5. Minutes and Records Clerk of Court's Office
6126(15 4:o8el
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur Phone Number 239-252-405
Contact/ Department
Agenda Date Item was 05/26/ Agenda Item Number16D6
Approved by the BCC
Type of Document MOU Number of Original 2
Attached Documents Attached
PO number or account ,
number if document is r Vic":--
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? NB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the NB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on and all changes made during NB _
the meeting have been incorporated in the attached ocument. The County _
Attorney's Office has reviewed the changes,if applicable. �j"— a.(:) - 15
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature. (7 / I
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: May 27, 2015
To: Natali Betancur, Operations Analyst
Collier County Park & Recreation Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Memorandum of Understanding with the SWFL Workforce
Development Board for participation in the IOSTP summer camp
initiative with services provided by the Parks and Rec Department
at the Immokalee's Community Park and South Park
Attached for your records is an original copy of the MOU referenced above,
(Item #16D6) approved by the Board of County Commissioners on May 26, 2015.
The second original memorandum will be held in the Minutes and Records
Department for the Board's Official Record.
If you have questions or I can be of any further assistance, please feel free to
contact me at 252-8406.
Thank you.
Attachment
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SF\\'D 3 Pat ksRecreatiorSummrwr2O 15
MEMORANDUM OF UNDERSTANDING
between
SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD
and
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT
FOR THE DELIVERY OF
2015 GPS SUMMER CAMP
IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board (hereinafter referred to as the"SFWDB") and Collier County, a political subdivision of the state of
Florida through its Collier County Parks and Recreation Department(hereinafter referred to as the "Parks and
Recreation").
I.Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the Naples Children
and Education Foundation Immokalee Out-of-School Time Initiative (IOSTP), locally known as GPS (Great
Programs Synergizing), in Collier County, Florida, in a 2015 Summer Project to provide up to 130 students (80-
Community Park, 50-South Park) with summer camp and tutoring experience. The project is funded by the
Naples Children and Education Foundation for Summer 2015.
II. Services to be Provided by Parks and Recreation
The Parks and Recreation agrees to:
A. Provide up to 130 students (80-Community Park, 50-South Park), kindergarten through 5th grade,
with a 9-week (5 days a week) Summer program at a cost of$550/student per student and to include
appropriate snacks/meals and field trips;
B. Report in writing on agreed upon deliverables (see Attachment A) and including: (1) attendance
verification for all students attending the Community Park and South Park Summer camps; and, (2)
pre-and post-assessment results in at least one (1) academic area;
C. Collaborate with GPS to include GPS provided academic tutoring in student schedules;
D. Maintain usual and customary records to be available upon request;
E. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation time
program;
F. Participate in GPS meetings to provide reports and updates and to offer programmatic suggestions;
G. Submit in writing any and all proposed changes in program to SFWDB for written approval prior to
implementation;
H. Submit to SFWDB invoices for its services rendered to include materials/supplies, personnel. Such
invoices may be computer-generated and may be in electronic, facsimile, or paper format; and,
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I. Submit final invoice no later than September 15, 2015. Failure to submit final invoice and
report by September 15, 2015, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
III. Services to be Provided by SFWDB
The SFWDB agrees to:
A. Provide funding not to exceed the total amount of$71,500;this amount shall be distributed in
amounts not to exceed $44,000 to the Immokalee Community Park and $27,500 to the Immokalee
South Park during Summer 2015; effective June 1, 2015 through August 31, 2015;
B. Provide weekly tutoring services and resources to all students enrolled in both Community and
South Park facilities;
C. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2015 Summer IOSTP;
D. Provide one Project Coordinator to assist Parks and Recreation in the full implementation of the
IOSTP 2015 Summer Project.
IV. General Conditions
A. Collier County and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and SFWDB agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes;
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other if any changes, adjustments, or improvements to this arrangement become necessary or
desirable.
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`V DU p tt! y :, i :.``€St>it
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on September 15, 2015,
except as provided in Article VI ("Termination") of this Memorandum of Understanding. It is understood that
this agreement may be amended during the program year at the direction of the GPS Leadership or Naples
Children and Education Foundation or as a result of programmatic need. Any such revisions shall be in writing
and agreed upon by both parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by SFWDB to Parks and Recreation for services rendered through the
effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
SIzC.1\S
Tim Nance, Chairman Date
Collier County Board of County Commissioners
ilk_
Joe Pat o, Executive Director Date
South est Florida Workforce Development Board
1.TTEST: a
DWIGHT E. BROCK Clerk Item#
By: I1._'.. - C Agenda
Attest• to an's Date
App . 14.4 r On and I ality
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it �•
Assistant County Attorney Deputy •
16D6
S1 \1 1:)B 1�'auksl ccrc6.uions jrn ner2o 15
Attachment A: Deliverables -NCEF Required with each Invoice
Invoice Date Deliverables included with EACH Invoice
#1-June 30,2015 Ri Attendance data documentation and the Average Daily Attendance (ADA)
for the time period covered in the invoice for all students in the program (not
#2-July 31,2015 those solely funded by GPS)*
#3-August 31, 2015 Assessment data collected during the time period being invoiced
Written Program Report:
- - Description of how funds were spent during time period invoiced
Summation of goals (WIGs)that have been met or what progress has
been made toward each
Listing of any personnel (staff/board) changes that have occurred
Description of how the project's impact on the students or the broader
community (include specific indicators of change and timeline) is being
measured
® Receipts for any and all materials and payroll records to equal the total
amount of the funds requested in the invoice
*Attendance Threshold Rule: Programs not averaging at least 80%of the proposed daily student attendance
goals are at risk of not adequately meeting proposed levels of operation.
Programs falling below the 80%threshold will work with the GPS Coordinator to either(1) identify
strategies to improve attendance during the next quarter; or(2)modify the attendance goals of the
program
If the latter option (#2) is agreed upon, the GPS funding will be adjusted proportionately (e.g., 10%
fewer students will result in 10% less funding) for the following quarters
If option 1 is implemented and a program continues to fail to meet its ADA goal, the GPS funding will
be adjusted proportionately for the subsequent quarters of operation (e.g., ADA is 10% lower than the
80%,then the GPS funding is reduced by 10%)
Within the MOU program year and budget, if a program documents increases to its original ADA
goals, it may invoice according to the signed Memorandum of Understanding
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