Backup Documents 02/25/2014 Item #16A10 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP16 A 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 0
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SS
4. BCC Office Board of County T
Commissioners \Ai- 42:AVIA\
5. Minutes and Records Clerk of Court's Office
`gym 2(27(114 (0
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Allison Kearns/GMD C&M Department Phone Number 252-5812
Contact/ Department
Agenda Date Item was 2/25/2014 Agenda Item Number 16 A 10
Approved by the BCC
Type of Document Resolution Number of Original 1
Attached 20'4"guo Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? AK
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be AK
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on_2/25/2014_(date)and all changes AK
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
C\t
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
l:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A10
RESOLUTION NO. 2014 - 36
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE PAST AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE FINDING
THAT DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE
FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE
REQUIRE REMOVAL FROM COUNTY FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
has established a procedure to remove past due accounts from active accounts receivable where
diligent efforts at collection have proved unsuccessful; and
WHEREAS, Collier County attempted to research and collect 49 transactions listed
within active accounts receivable records and determined the accounts to have little information
to make the collection successful; and
WHEREAS, all items requested for removal are aged at least 5 years.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1. The Board finds that Collier County made diligent efforts to collect the total debt amount
by researching the balances and reviewing any applicable records for further information.
2. Despite diligent efforts, the County was not able to collect the debt but was able to
determine $14,729.93 of the total transactions to be errors and not active accounts
receivable.
3. The Board finds that the total amount of $74,464.65 may be removed from active
accounts receivable in accordance with generally accepted account procedures and
pursuant to law.
This Resolution adopted after motion, second and majority vote, this 7-5\ch day of
February, 2014.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK OF COLLIER COUNTY,/// LORIDA
•
r d
i!'' By:
Deputy Cl r OM HE" ING, Cha';.•-
Attest as to Chairman's
signatur e"gnly.-
Page 1 of 2
•
16A1
0
Appr val as to and legality:
Scott Stone
Assistant County Attorney
CP\13-CMD-00108\12
Page 2 of 2
CO'