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Backup Documents 02/11/2014 Item #16I1
1611 BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE February 11, 2014 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. MISCELLANEOUS CORRESPONDENCE: 1) Cedar Hammock Community Development District: Meeting Agenda 04/15/13; 10/14/13 Meeting Minutes 04/15/13; 10/14/13 2) Naples Heritage Community Development District: Meeting Agenda 11/05/13 Meeting Minutes 11/05/13 3) Heritage Greens Community Development District: Meeting Agenda 10/21/13; 11/18/13 Meeting Minutes 10/21/13; 11/18/13 4) Port of the Islands Community Improvement District: Meeting Agenda 11/15/13; 12/20/13 Meeting Minutes 11/15/13; 12/20/13 5) Riviera Golf Estates Homeowner's Association, Inc: January 7, 2014 Budget Meeting Notice & Agenda 2014 Proposed Budget February 26, 2014 Annual Membership Meeting First Notice Annual Election Process Information Annual Membership Meeting Supplemental Information 6) Collier County Housing Authority: January 10, 2014 letter to Dwight E. Brock, Clerk of the Circuit Court acknowledging the submission of reporting requirements per statute Housing Authority 2013-2014 Scheduled Board Meetings Audit Report of Basic Financial Statements, Supplemental Information and Single Audit Year End September 30, 2013 16IjAiH r . -re , ,,,-- \-'('\� Qtedarcpammock Community Development District ` Bo. �pe op.1 C. F : l'• asel�gu Chairman •Q Calvin Teague,District Manager .m Co dice Chairma Dan Cox,District Counsel 'nary ellan, .' , • t Secretary Sam Marshall,District Engineer Larry inam i- NR istant Secretary Bob Noccr 410. ' tant Secretary cS Regular Meeting Agenda Monday, April 15,2013 —3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the March 11,2013 Meeting 3. Public Hearing to Consider the Adoption of the Budget for Fiscal Year 2014 (Resolution 2013-2) and Levy of Non-Ad Valorem Assessments (Resolution 2013-3) 4. Old Business A. Discussion of Water Use Permit B. Update of Storm Water System Maintenance Efforts C. Update on Road Maintenance Planning D. Road and Utility Ownership 5. New Business 6. Manager's Report A. Financial Report for March,2013 7. Attorney's Report 8. Engineer's Report 9. Supervisors Request 11. Audience Comments 12. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR MAY 20,2013 at 3:00 P.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers,Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples,Florida www.C ed arH a m mockC D D.com - 16 Ai . Of RESOLUTION 2013-2 A RESOLUTION OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT RELATING TO THE ANNUAL APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2013 AND ENDING SEPTEMBER 30, 2014, AND REFERENCING THE MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE LEVIED BY THE DISTRICT FOR SAiD FISCAL YEAR WHEREAS, the District Manager has, prior to the fifteenth (15th) day in June, 2013, submitted to the Board of Supervisors(the "Board") a proposed budget for the next ensuing budget year along with an explanatory and complete financial plan for each fund of the District, pursuant to the provisions of Section 190.008(2)(a),Florida Statutes; and WHEREAS, at least sixty (60)days prior to the adoption of the proposed annual budget and any proposed long-term financial plan or program of the District for future operations(the "Proposed Budget) the District did file a copy of the Proposed Budget with the general purpose local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b),Florida Statutes;and WHEREAS, on February 11, 2013,the Board set April 15,2013, as the date for a public hearing thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a)Florida Statutes;and WHEREAS, Section 190.008(2)(a), Florida Statutes requires that, prior to October 1 of each year, the District Board by passage of the Annual Appropriation Resolution shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year;and WHEREAS,the District Manager has prepared a Proposed Budget on a Cash Flow Budget basis, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year; and WHEREAS, Section 190.021, Florida Statutes provides that the Annual Appropriation Resolution shall also fix the Maintenance Special Assessments and Benefit Special Assessments upon each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the maintenance and/or capital improvement programs of the District, such levy representing the amount of District assessments necessary to provide for payment during the ensuing budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds, in order for the District to exercise its various general and special powers to implement its single and specialized infrastructure provision purpose;and WHEREAS, the Board of Supervisors of the Cedar Hammock Community Development District finds and determines that the non-ad valorem special assessments it imposes and levies by this Resolution for maintenance on the parcels of property involved will constitute a mechanism by which the property owners lawfully and validly will reimburse the District for those certain special and peculiar 1611 A pp benefits the District has determined are received by, and flow to, the parcels of property from the systems, facilities and services being provided,and that the special and peculiar benefits are apportioned in a manner that is fair and reasonable in accordance with applicable assessment methodology and related case law;and WHEREAS, the Chair of the Board of Supervisors may designate the District Manager or other person to certify the non-ad valorem assessment roll to the Tax Collector in and for Collier County political subdivision on compatible electronic medium tied to the property identification number no later than 15 September 2013 so that the Tax Collector may merge that roll with others into the collection roll from which the November tax notice is to be printed and mailed; and WHEREAS, the proceeds from the collections of these imposed and levied non-ad valorem assessments shall be paid to the Cedar Hammock Community Development District;and WHEREAS, the Tax Collector, under the direct supervision of the Florida Department of Revenue performs the state work in preparing, mailing out, collecting and enforcing against delinquency the non-ad valorem assessments of the District using the Uniform Collection Methodology for non-ad valorem assessments; and WHEREAS, if the Property Appraiser and the Tax Collector have adopted a different technological procedure for certifying and merging the rolls,then that procedure must be worked out and negotiated with Board approval through the auspices of the District Manager before there are any deviations from the provisions of Section 197.3632, Fla. Stat., and Rule 12D-18, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT; Section 1. The provisions of the whereas clauses are true and correct and are incorporated herein as dispositive. Section 2. Budget a. That the Board of Supervisors has reviewed the District Manager's Proposed Budget, a copy of which is on file with the office of the District Treasurer and the office of the Recording Secretary, and is hereby attached to this resolution, and hereby approves certain amendments thereto,as shown in Section 2 below. b. That the District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a), Florida Statutes and incorporated herein by reference; provided, however, that the comparative figures contained in the adopted budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for the Fiscal Year 2013 and/or revised projections for Fiscal Year 2014. c. That the adopted budget, as amended, shall be maintained in the office of the District Treasurer and the District Recording Secretary and identified as "The Budget for the Cedar Hammock Community Development District for the Fiscal Year Ending September 30,2014,as Adopted by the Board of Supervisors on April 15,2013." 16IjAj ono Section 3. Appropriations That there be, and hereby is appropriated out of the revenues of the Cedar Hammock Community Development District,for the Fiscal Year beginning October 1,2013,and ending September 30,2014 the sum of two hundred seventy thousand five hundred forty seven ($270,547)to be raised by the applicable imposition and levy by the Board of non-ad valorem special assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year,to be divided and appropriated in the following fashion: TOTAL GENERAL FUND $270,547 DEBT SERVICE FUND $0 Total All Funds $270,547 Section 4. Supplemental Appropriations The Board may authorize by resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the fiscal year as follows: a. Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. Board may authorize an appropriation from the unappropriated balance of any fund. c. Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof, provided such transfers do not exceed Ten Thousand ($10,000)Dollars or have the effect of causing more than 10%of the total appropriation of a given program or project to be transferred previously approved transfers included. Such transfer shall not have the effect of causing a more than $10,000 or 10% increase, previously approved transfers included, to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the applicable department director and the District Manager or Treasurer. The District Manager or Treasurer must establish administrative procedures, which require information on the request forms proving that such transfer requests comply with this section. Section 5. Maintenance and Benefit Special Assessment Levy: Fixed and Referenced and to be Levied by the Board a. That the Fiscal Year 2014 Maintenance and Benefit Special Assessment Levies(the "assessment levy") for the assessment upon all the property within the boundaries of the District based upon the special and peculiar benefit received and further based upon reasonable and fair apportionment of the special benefit, shall be in accordance with the attached Exhibit A, which levy represents the amount of District assessments necessary to provide for payment during the aforementioned budget year of all properly authorized expenditures to be incurred by the District, . . . . 1611 A 1 ..... rw interest of special revenue, capital improvement and/or benefit assessment bonds. Said assessment levy shall be distributed as follows: General Fund 0&M $ [See Assessment Levy Resolution 2013-3] Debt Service Fund $ [See Assessment Levy Resolution 2013-3] b. The designee of the Chair of the Board of Supervisors of the Cedar Hammock Community Development District shall be the Manager or the Treasurer of the District designated to certify the non-ad valorem assessment roll to the Tax Collector in and for the Collier County political subdivision, in accordance with applicable provisions of State law (Chapters 170, 190 and 197, Fla. Stat.) and applicable rules (Rule 12D-18, Florida Administrative Code) which shall include not only the maintenance special assessment levy but also the total for the debt service levy, as required by and pursuant to law. Introduced,considered favorably,and adopted this 15th day of April,2013. Cedar Hammock Community Development District 1 rank Vaselew i Chairman Attest: Teague Calvin Teag Secretary 1611A1 CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2014 Version 1 -FINAL BUDGET (Adopted on 4/15/2013) Prepared by: SEVERN TRENT SERVICES . . • . 1611 Al 0 10 C IL N O M w 1` O O 0 u) N 0 00N- 000000 C J F a CO m to O u � N N n c^ n O Q Im0� N .n- u9, f0 0 (V O r- M V N N n N .-- �1'J n V Z p }}N N - N Q cc LL 49 n 2 O Zr, co co+J N 0) co o a <0 �CO o M 0)) N 9r4 CO )y r cD r� O M `CO v_ r� o )n o n o co U) 4�Nf c4. 0) O m N N V N U) N N U, N O ' N N '^' N M EO r ¢ a )a C ol ' ' N g °) m O n V W CO .7 cx ) ' N ' N CO 0 • D LU a CL U ¢ Q 0 C a «n =° N. m(n� ii o) 1 ±' ra) "d °o n o (0 C) o N U) r) N o mJ 1.7 n N M N ^ O N n M O M n N r N r O Q c O O Q) m Q N N to 4 C 4.) Z I& N N C 17 0 cc U. a g C 0 pp O O O N m O O O (0 o O O M 2 0 m M p p m y O O O . 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O Q } O E CO W E . 0 V U Page 2 16 .11 ..~ • Al CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2014 $ 521,261 Net Change in Fund Balance-Fiscal Year 2014 - Reserves-Fiscal Year 2014 Additions 117,000 (Total Funds Available(Estimated)-9/30/2014 638,261 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 38,387 • Reserves-Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 265,598 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 140,245 Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 Reserves-Lakes 73,180 FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 15,000 85,460 Subtotal 602,870 Total Allocation of Available Funds 602,870 I Total Unassigned(undesignated)Cash $ 35,391 Notes (*) represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 Page 3 1611 Al - Cedar Hammock Community Development District General Fund Budget REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES: Administrative: Prof Sery-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings, review invoices,etc. Prof Sery-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings,review operating&maintenance contracts,etc. Prof Sery-Management Consulting Sery The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A"of the Management Agreement. Prof Sery-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing, computer equipment,postage,and programming. The FY2014 budget for property appraiser costs was based on 1.5%of gross assessments. Prof Sery-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Page 4 1611 , Al Cedar Hammock Community Development District General Fund Budget Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Communication-Telephone Telephone and fax machine charges incurred. Postage and Freight Mailing of agenda packages, overnight deliveries,correspondence,etc. Insurance-General Liability The District's General Liability &Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing&Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary,envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings,public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. . Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee to the Department of Community Affairs for$175. Page 5 1611 A N Cedar Hammock Community Development District General Fund Budget Field Services: Contracts—Water Mgmt Services Professional services for environmental permit compliance. Currently all fees associated with the renewal of the Water Use Permit. Contracts-Water Quality Monitoring Services Testing and other professional services in monitoring water quality for reporting to regulatory agencies. R&M-Bridge Repair and maintenance expenses related to bridge structures. R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M-Aquatic Plant Replacement For replacement or addition of littoral plantings to existing lake littoral shelves in an effort to prevent erosion and improve water quality within the lakes. R&M-Mitigation It is required that the District establishes a surface water quality program, which will consist of sampling and analysis from various points within the District. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least$1,000 and a life expectancy of at least 3 years. Reserve-Bridges Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve-Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Page 6 161 1 A mp RESOLUTION 2013-3 A RESOLUTION LEVYING AND IMPOSING A NON AD VALOREM MAINTENANCE AND BENEFIT SPECIAL ASSESSMENT FOR THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT FOR FISCAL YEAR 2014 Preamble WHEREAS,the Cedar Hammock Community Development District owns certain improvements and facilities incurs costs of operation,repairs and maintenance;and WHEREAS,the Board of Supervisors of the Cedar Hammock Community Development District find that the District's total General Fund operation assessments, taking into consideration other revenue sources during Fiscal Year 2014,will amount to$279,653_;and WHEREAS,the Board of Supervisors of the Cedar Hammock Community Development District finds the District's Debt Service Fund Assessment during Fiscal Year 2014 will amount to$0;and WHEREAS,the Board of Supervisors of the Cedar Hammock Community Development District finds that the maintenance and benefit non-ad valorem special assessments it levies and imposes by this resolution for operations, repair and maintenance will reimburse the District for certain special and peculiar benefits received by the property subject to the assessment flowing from the operations, repair and maintenance of the systems, facilities and services provided by the District and are apportioned in a manner that is fair and reasonable, in accordance with the applicable assessment methodology;and WHEREAS, the District Board understands that this resolution levies the maintenance and benefit assessments for 2014 and the Chair of the District, or his designee, the District Manager, shall certify a total non-ad valorem assessment roll in a timely manner to the Tax Collector in and for Collier County for collection to include all assessments levied and approved by the District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT OF COLLIER COUNTY, FLORIDA; Section 1. All the whereas clauses are incorporated herein and are dispositive. Section 2. A special assessment for maintenance as provided for in Section 190.021(3), Florida Statutes, and a special assessment for the exercise of the District's powers as provided for in . 1611 Section 1. All the whereas clauses are incorporated herein and are dispositive. Section 2. A special assessment for maintenance as provided for in Chapters 190.021(3), Florida Statutes, (hereinafter referred to as assessment) is hereby levied on the platted lots within the District. Section 3. That the collection and enforcement of the aforesaid assessments on platted lots shall be by the Tax Collector serving as agent of the State of Florida in Collier County (Tax Collector) and shall be at the same time and in like manner as ad valorem taxes and subject to all ad valorem tax collection and enforcement procedures which attend the use of the official annual tax notice. Section 4. The levy and imposition of the maintenance special assessments on platted lots included in the District will be combined with the debt service non-ad valorem assessments which were levied and certified as a total amount on the non-ad valorem assessment roll to the Collier County Tax Collector by the designee of the Chair of the Board on compatible medium no later than 15 September 2013, which shall then be collected by the Tax Collector on the tax notice along with other non-ad valorem assessments from other local governments and with all applicable property taxes to each platted parcel of property. Section 5. The proceeds therefrom shall be paid to the Cedar Hammock Community Development District. Section 6. The Chair of the Board of the Cedar Hammock Community Development District designates the District Manager to perform the certification duties. Section 7. Be it further resolved, that a copy of this Resolution be transmitted to the proper public officials so that its purpose and effect may be carried out in accordance with law. PASSED AND ADOPTED this 15th day of April, 2013, by the Board of Supervisors of the Cedar Hammock Community Development District,Collier County, Florida. Calvin Teague rank Vaselewski Secretary Chairman 1611 ! Al Cardno ENTRIX Shaping the Future MEMORANDUM To: Calvin Teague Cedar Hammock Community Development District From: Gary Susdorf Cardno ENTRIX Re: Cedar Hammock Water Use Permit 11-01711-W Date: April 15, 2013 Provided below are summaries of the status of the water use permitting, wetland monitoring, and water quality (SALT) monitoring for Cedar Hammock. Water Use Permit The South Florida Water Management District (SFWMD) reviewg, the modificatiomap.plication . . isccontinuing-l have a meetincuschedulectiorrWedrtesdayotth Mike Taylor, the SFWMD reviewer, regarding permitting on another project.After the meeting, he and I are going to discuss some of our outstanding permits. We Will be'discussing Cedar-Hammock to maka'sure .,...,,,4 :,>,e�teryfihirig.ls:flr>ali�ed Wetland Monitoring The water level data collection in the wetland monitor wells is on-going. The dry season 2013 wetland monitoring was conducted March 13`h SALT Monitoring Water quality data collection from the two western monitoring wells located near the production wells, from the two operational production wells, and from the irrigation supply lake continues. The water quality-data frorti the prQduc ian wells.and irrigation supply lake continue to'exhibit`. stal?le water quality trenc with fluctuations consistent with..historical data During the March sampling event, he chloride concentration in the irrigation supply lake was 104 mg/l and the 1611 chloride concentrations measured in the irrigation supply wells were 130 mg/I in prbdUCt1 well' ` A'°and 166=mg/I in production well Z. The chloride concentrations measured in the two eastern monitor wells have shown moderate seasonal fluctuations with time. The water quality measured during the March monitoring event was 240 mg/I in MW-3 and 360 mg/I in MW-4. Well MW-3 is completed shallower than MW-4 and the chloride differential is likely due to stratification within the aquifer as a result of seasonal changes. Water quality in the western monitor wells is stable with continued chloride concentrations less than 100 mg/I. Chloride concentration measured during the March monitoring event were the same as measured during the February event, 72 mg/I in MW-1 and 70 mg/I in MW-2. It should be noted that throughout the SALTmonitor+ng.periorka[ ; g[ bZere llas.beet ,rtc ; apparent v eal,4uality,dSgra stun A#iat#ng t9 ArTag onrsyAem operat►on to,dithers,rfca water °ter groundwater on site 4.. . . . 16 1 1 Al • -"-_.,-=..--"_----,---------------ff--7-".:---:,---r-==if.:077.:::.::_-_,.._._----------..-: _-_--3--.::•.-7;—=":"::-:::---::- —- .. - ----- .- :::::-• ••.• . .• •. .-.-.-....•.......-... . . . .-.-.......•.-.....- . . . . . . . . . . . . - - - - - - - • • .-.- ..-.-.-.-.-.• - .-......•:::::_......•. . .•.-...-....-.-. ,' /. 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'-'- -••l2:::::...:-..--;"-*./,'4■ ■. ;.':..**47 In m % ,":, --"-- . .A.1'..rt-sTO''' .,..!....,,..w.,..,,....e? .•..,... % • v I. (...: . . . . . . . . , 1 I _.—.------------- — ...•......•.....• - . .•.-.-.-.•.•.•.-.. . . . „7-1".-. .-.-. .-. . . . . . . . . . . . . . . . . . - - - - - - - - - 1 . . . . . . . . . . . . . . . . . . . . . . . . .•.-.•. . . . . . . . . . . . . . . .....•... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . i. . PRESERVE i 1 . iit 1 i , ... , Oro DAA nvy0x COM ■ „ . t . 16 ( 1. . .. . A 1 : 1 1 ____, , __ ____ __,___ .„ , , 1 4 390 600 990 GRAPHIC SCALE I'm 300 I I I LEGEN0: CDD ROADWAY T =_/ —..,,'---. —— `i foil iI it I1, SCHEDULED p�.y — 1; si- II' ROADS ASPHALT AREA FOR REPAVING II I –;I- -11l - II / wail IJ!'_ CEDAR HAMMOCK BLVD 24,391 SY 6,7 h' i- CEDAR HAMMOCK CIRCLE 11,385 SY 2 �7�31.. � –'Val r CEDAR HAMMOCK COURT 4,290 SY 5 f? J 1 WAX MYRTLE RUN 4,021 SY 1 L.) / lR_ I BUTTONWOOD WAY 8,443 SY 3 1' I 1 CORDGRASS WAY 4,525 SY 1 _)/...---_ j2).. :I ° SAWGRASS WAY 11,109 SY 4 i ` .III -�,.- �,$ �� 1 1I� . t3s 1 1 TOTAL 68,164 SY \\\\ . 1i III a� II ' 'i _ BAN KS PAVING SCHEDULE '��ro•`���T CEDAR HAMMOCK vxONE p�v)waS.cv ,�.<zw)o»-�n�A — ENGINEERINGx'wa01 LEE COUNTY,FLORIDA sMKV U[019L/Vi w90 v�d„s�o��E� .Y�mzn.J Inrd;.�wavw -- we....'Cow DATE PROJECT DRAWING DESIGN DRAWN CHECKED SCALE SHEET q,oe' v,.y d.m 4/15/2013 ( 1263 _PAY.-E)N1 SWM SDJ J SWM I 1'300' 1 6 1 I A CEDAR HAMMOCK ROADS, UTILITIES, TENNIS COURTS and POOLS WHEREAS: 1. The Cedar Hammock Community Development District(CDD) has determined that several roads within Cedar Hammock were improperly transferred to Cedar Hammock Golf&Country Club (CHGCC) and also to the Collier County Water-Sewer District. 2. Banks Engineering on behalf of the CDD identified several locations within Cedar Hammock where utility easements were not provided. 3.The CDD's legal counsel described potential benefits to the Community if swimming pool ownership of four pools were transferred to the CDD from CHGCC. THEREFORE, it is proposed that the CDD and Master Association Board work together to address the above open issues. PLAN of ACTION General Manager Mr. Read, CDD representative Mr. Cook, and a Master Board representative Mr. Jacobsen have been named to a working group to coordinate actions, resolve open issues, and submit final plans for approvals from the CDD and the CHGCC Boards. The CDD will work with Banks Engineering and legal counsel Mr. Dan Cox to prepare documentation of all the roads and pools proposed to be transferred by Quit-Claim Deed from CHGCC to the CDD and also any easement documents which affect CHGCC. OPEN ISSUES Need to confirm that all day-to-day operations of the pools will remain"as is"with CHGCC Management control and be under the Amended Operating Agreement between the CDD and CHGCC. Mr. Read has responded that this would be the case. Property Tax-CHGCC does not pay property tax. Need to check if the"value"of transferred property can reduce our Members'individual property tax bills. Insurance- need to adjust CHGCC insurance for change in ownership of the pools and investigate what the CDD needs, if anything, related to insurance. CHGCC will need to develop a Policy and procedure for dealing with any public requests to utilize the pools or tennis courts- likely, an annual fee that a non-member would need to pay to use the pools or tennis courts. April 15, 2013 file: roadownership 1611 A Cedar Hammock Community Development District Financial Report March 31,2013 Prepared by SEVERN TRENT Sk:RV1C:ES 1611 , A1 . CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Report Page 4 Suntrust Bank Reconciliation Page 5 Check Register& Invoice Copies Page 6-34 1611 A1 . CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) March 31, 2013 1611 . A1N t CEDAR HAMMOCK Governmental Fund Community Development District Balance Sheet March 31, 2013 GENERAL ACCOUNT DESCRIPTION FUND ASSETS Cash - Checking Account $ 111,472 Accounts Receivable 1,500 Investments: Certificates of Deposit- 18 Months 25,125 Money Market Account 414,565 TOTAL ASSETS $ 552,662 LIABILITIES Accounts Payable $ - Accrued Expenses 2,550 TOTAL LIABILITIES 2,550 FUND BALANCES Operating Reserves 19,073 Reserves-Bridges 33,180 Reserves-Bulkheads 78,245 Reserves-Lakes 51,460 Reserves-Roadways 168,375 Unreserved/Undesignated 199,779 TOTAL FUND BALANCES $ 550,112 TOTAL LIABILITIES&FUND BALANCES $ 552,662 Report Date.4/3/2013 Prepared by: Severn Trent Management Services Page 1 1611 , A , tsyipti CEDAR HAMMOCK General Fund Community Development District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending March 31,2013 ANNUAL ADOPTED YEAR TO DATEYEAR TO DATE VARIANCE($) MARCH-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 1,040 $ 717 $ (323) $ 10 Special Assmnts-Tax Collector 279,653 266:369 267,838 1;469 3,850 Special Assmnts-Discounts (11,186) (10,655) (10,306) 349 (63) TOTAL REVENUES 270,547 256,754 258,249 1,495 3,797 EXPENDITURES Administrative ProfServ-Engineering 10,000 5,000 9.184 (4.184) - ProfServ-Legal Services 2,000 1,000 1,419 (419) - ProfServ-Mgmt Consulting Sery 32,479 16,239 16.239 - 2;707 ProfServ-Property Appraiser 4:195 4;195 4;195 - - ProfServ-Special Assessment 2,718 2.718 2.718 - - Auditing Services 5,250 - - - Communication-Telephone 20 10 7 3 1 Postage and Freight 750 376 309 67 39 Insurance-General Liability 6,325 6,325 7,061 (736) - Printing and Binding 750 376 335 41 67 Legal Advertising 2.000 1,002 707 295 167 Misc-Bank Charges 1,000 498 275 223 40 Misc-Assessmnl Collection Cost 5:593 5,327 5,151 176 76 Office Supplies 250 126 231 (105) 49 Annual District Filing Fee 175 175 175 - - Total Administrative 73,505 43,367 48,006 (4,639) 3,146 Field ProfServ-Field Management 500 500 500 - - Contracts-Water Mgmt Services 7;200 3,600 3,600 - 600 Contracts-Water Quality 7.200 3,600 5,800 (2,200) 1.350 R&M-Bridge 3.000 1,500 - 1,500 - R&M-Lake 3,000 1;500 - 1,500 - R&M-Plant Replacement 5,000 2,500 - 2.500 Misc-Contingency 3,303 1,652 - 1,652 - Capital Outlay 49,600 24,800 - 24,800 - Reserve-Bridges 25;000 25;000 - 25,000 - Reserve-Bulkheads 47,000 47;000 - 47,000 - Reserve-Lakes 19,000 19,000 - 19.000 - Reserve-Roadways 27;239 27,239 2,016 25,223 - Total Field 197,042 157,891 11;916 145,975 1,950 TOTAL EXPENDITURES 270,547 201,258 59,922 141,336 5,098 Net change in fund balance $ - $ 55,496 $ 198,327 $ 142,831 $ (1,299) FUND BALANCE,BEGINNING(OCT 1,2012) 351,785 351,785 351,785 FUND BALANCE,ENDING $ 351,785 $ 407,281 $ 550,112 Report Date:4/3/2013 Prepared by: Page 2 Severn Trent Management Services 161 ' 1 Al CEDAR HAMMOCK Community Development District Supporting Schedules March 31,2013 16 .11 Al . . Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector- Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2013 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/12 $ 2,355.52 $ 133.91 $ 48.07 $ 2,537,50 11/14/12 37,867.20 1,610.00 772.80 40,250.00 11/29/12 65,856.00 2,800.00 1,344.00 70,000.00 12/13/12 120,640.84 5,084.60 2,462.06 128,187.50 01/04/13 3,909.36 123.36 79.78 4,112.50 01/31/13 18,040.98 490.84 368.18 18,900.00 03/06/13 3,711.26 63.00 75.74 3,850.00 TOTAL $ 252,381.16 $ 10,305.71 $ 5,150.63 $ 267,837.50 % COLLECTED 95.78% TOTAL OUTSTANDING $ 11,812.50 Report Date: 4/2/2013 Prepared by: Severn Trent Management Services Page 3 1611 ' Al CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report March 31,2013 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 111,472 Certificate of Deposit 1st So Bank 18 month CD 8/6/13 0.75% 25,125 Money Market Account Florida Shores Public Funds MMA n/a 0.48% 414,565 Total $ 551,161 Report Date:4/2/2013 Prepared By: Severn Trent Management Services Page 4 • . 1611 ; APi Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 03-13 Statement Date 03/31/13 G/L Balance($) 111,471.75 Statement Balance 118,017.16 G/L Balance 111,471.75 Outstanding Deposits 0.00 Positive Adjustments 0.00 --------- - Subtotal 118,01 7.16 Subtotal 111,471.75 Outstanding Checks 6,545.41 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 111,471.75 Ending Balance 111,471.75 Difference 0.00 Posting Cleared Date Document Type Document No. Description Amount Amount Difference Checks 02/28/13 Payment 1476 BANKS ENGINEERING INC 2,878.75 2,878,75 0.00 02/28/13 Payment 1477 CARONOENTRIX 1,875.00 1,875.00 0.00 02/28/13 Payment 1478 NAPLES DAILY NEWS 181.95 181.98 0.00 02/28/13 Payment 1479 SEVERN TRENT ENVIRONMENTAL 2,806.33 2,806.33 0.00 03/07/13 Payment 1480 FEDEX 8.31 8.31 0.00 33/21/13 Payment 1483 FEDEX 35.91 35.91 0.00 Total Checks 7,786.28 7,786.28 0.00 Deposits 03/06/13 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 2/26/1 3,711.26 3.711.26 0.00 03/20/13 ACH DEBIT SUNTRUST ANALYSIS FFF-FFR 2013 -40.11 -40.11 0.00 03/31/13 ACH CREDIT SUNTRUST INTEREST INC-MAR 2013 10.01 10.01 0.00 Total Deposits 3,681.16 3,681.16 0.00 Outstanding Checks 03/21/13 Payment 1481 BANKS ENGINEERING INC 3,073,75 0.00 3,073.75 03/21/13 Payment 1482 DANIEL H.COX,P.A. 478.50 0.00 478.50 03/21/13 Payment 1484 NAPLES DAILY NEWS 166.50 0.00 166.50 03/28/13 Payment 1485 SEVERN TRENT ENVIRONMENTAL 2,826.66 0.00 2,826.66 Total Outstanding Checks 6,545.41 Page 5 . . . . . 16I1 1 A 1 ...), C CO O .- O CO 0 CO 0 0 C0) CO O CO 0 0 Q CO 7 O M (0 Cn O O CO 0 0 Cr:, r CD r O O O 0) O N CO N O M CO O o N C7 oi g N CO 0 0 h CO a O.- S 6 M •h EA 6), 0069N10 N r fn _ M " MH) W ON D f fH W e» 60 m U) U) to 6 o 0 0 0 - O O O O O E'E, o 0 0 0 o l-n o C O D7 co co N 0) CO CO co Vd M co O 0) 0) V CO in N 10 CO i CO in F° u) v) L CO I. in M b ■ b N CO n' N a 0 0 N 0 O 0 CO 0 CO CO 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO n G v Q t co Q co co V 0 0 U CO CO CC') co CO U O CO CO CO O O O CO O CO O O CO U C N U Z CO O 'CO .2 N m + L L T E E E E .G C N E v, rn a 0) rn N a cm C CO co E 2 F, 2 El c ._3 Q m 0 E y Z C CC U. 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N N N M M �v„ co M M M M co co co co 0 L .- 0 0 0 0 o r o # o o # o 0 0 0 0 CD 0 t R E Y V Y Y Y V V a C W 0 0 0 0 W W o W o W o W W 0 0 0 o o o 0 0 C Et O LL Z = 0 0 0 0 i0 O x0 x0 IC, 0 0 0 0 0 0 Page 7 loll �3�©R\0 A 1 6 MINUTES OF MEETING \3��C2 Ov��S CEDAR HAMMOCK f �F C COMMUNITY DEVELOPMENT DISTRICT he re "i meeting of the Board of Supervisors of the Cedar Hammock Community ent District was held on Monday, April 15, 2013 at 3:00 p.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida. Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Gary McClellan Assistant Secretary Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Also present were: Cal Teague Manager Sam Marshall Engineer Tony Santariga HOA Liaison Several Residents The following is a summary of the discussions and actions taken at the April 15, 2013 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the March 11, 2013 Meeting On MOTION by Mr. Cook seconded by Mr. Minamyer with all in ;favor,the minutes of the March 11,2013 meeting were approved. THIRD ORDER OF BUSINESS Public Hearing to Consider the Adoption of the Budget for Fiscal Year 2014 (Resolution 2013-2) and Levy of Non-Ad Valorem Assessments(Resolution 2013-3) • Mr. Teague outlined the budget for FY 2014. 1611 - Al On MOTION by Mr. Nocera seconded by Mr. McClellan with all in favor,the public hearing was opened. There being no public comment, On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor, the public hearing was closed. • Mr. Teague outlined Resolution 2013-2. On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor, Resolution 2013-2 a resolution of the Cedar Hammock Community Development District relating to the Annual Appropriations of the District and adopting the budget for the fiscal year beginning October 1, 2013 and ending September 30, 2014, and referencing the maintenance and benefit special assessments to be levied by the District for said fiscal year was adopted. • Mr. Teague outlined Resolution 2013-3 noting the O&M assessment is set at$350 per unit. On MOTION by Mr. McClellan and seconded by Mr.Nocera with all in favor, Resolution 2013-3 a resolution levying and imposing a non-ad valorem maintenance and benefit special assessment for the Cedar Hammock Community Development District for Fiscal Year 2014 was adopted. FOURTH ORDER OF BUSINESS Old Business A. Discussion of Water Use Permit • Mr. Teague reported not much has transpired but all the chloride testing has basically proved there is no degradation. Mr. Susdorf has a meeting scheduled with SFWMD on Wednesday. • Discussion followed on the WUP. B. Update of Storm Water System Maintenance Efforts 2 loll Al • Mr. Teague reported the water levels are low enough for the work to be done. • Mr. McClellan noted they have been doing work but he does not know what percentage is done. C. Update on Road Maintenance Planning • Mr. Marshall noted the addition to the map is the section scheduled for repaving which is the engineering recommendation. • Mr. Marshall outlined the road maintenance plan which is based upon doing approximately 12,000 SY per year and would be completed in seven years. • Discussion followed on the parking lot on the circle for the Clubhouse. • Mr. Nocera inquired if the road surfaces, as they exist today, can each be treated similarly arriving at a completed repaving? o Mr. Marshall responded yes. o Discussion followed on the road surfaces and sub-surfaces. • Discussion followed on combining work with the neighborhood IIOA's and Master Association for cost savings. • Discussion continued on the seven year paving plan. o It was suggested to do the repaving at the same time as the golf course reconstruction since traffic will be reduced. o The plan is for the time between June and August 2014 for (1) Cordgrass Way and Wax Myrtle Run and(2) Cedar Hammock Circle. o It was noted combining the three proposed bids exceeds the public bid threshold and would require going out for bid. D. Road and Utility Ownership • Mr. Teague reported the deeds have been prepared and will be going out this week. o Negotiations with the County on the utilities are continuing. • Mr. Cook outlined the memorandum regarding utilities,tennis courts and pools. o The working group includes Mr. Cook,the CDD representative, Mr. Read, General Manager and Mr. Jacobsen of the Master Board. 3 16I1 A t, o All day-to-day operations of the pools and tennis courts will remain"as is" with the Cedar Hammock Golf Club having management control under the Amended Operating Agreement. o Insurance concerns were addressed. o Annual fees for non-members will need to be developed to address public requests for use of the pool. • The CDD costs were outlined and it is estimated the transfer of the pools will cost $2,000 and a pool lift will be required in at least one pool. o The estimated cost to transfer the tennis courts is also $2,000. • Discussion followed on the advantages of the CDD having ownership of the pools and tennis courts. • Discussion followed on any known concerns with the current condition of the pools and tennis courts. • The plan is to proceed with the transfer of the roads and utilities and postponing the pools and tennis courts for discussion in the fall. • Mr. Marshall will provide a sketch of the pool areas including the restroom and bar areas for discussion. FIFTH ORDER OF BUSINESS New Business There being none,the next item followed. SIXTH ORDER OF BUSINESS Manager's Report A. Financial Report for March 2013 • Mr. Teague reported non-ad valorem assessment collections are at 96%. On MOTION by Mr. McClellan seconded by Mr. Cook with all in favor,the financial report for March 2013 was accepted. B. Follow-up Items There being none,the next item followed. SEVENTH ORDER OF BUSINESS Attorney's Report There being none,the next item followed. 4 _ . . . 1611 -, Al 1 1 EIGHTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Supervisor Requests • Mr.Nocera addressed water quality and if there is a need for aeration. • There is no quorum for the May 20th meeting. • The remaining meetings for FY 2013 were cancelled. • Discussion followed on the meetings for FY 2014 - beginning in October at 3:00 p.m. on the second Monday of every month excluding December. On MOTION by Mr. Nocera seconded Mr. McClellan with all in favor, the FY 2014 meeting schedule to be set as 3:00 p.m. the second Monday of every month excluding December was approved. TENTH ORDER OF BUSINESS Audience Comments There being none,the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor,the meeting was adjourned. ------ ■ '`', .mac .-� P Calvin Teague ) `rank Vaselews%i Secretary Chairman 5 � �' „Loh X4\1 c, edar l iammock Community Development District I ti s ofS 's• • ank rs:•i ip ',Chairman Calvin Teague,District Manager Tom Co!Q ice Chairman Dan Cox,District Counsel GRA lellan,Assistant Secretary Sam Marshall,District Engineer La y Minamyer,Assistant Secretary Rob Nocera,Assistant Secretary Regular Meeting Agenda Monday, October 14, 2013 —3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the April 15,2013 Meeting 3. Audience Comments 4. Old Business A. Update of Water Use Permit B. Update Road and Utility Ownership 5. New Business A. Discussion of Road Resurfacing Project Planning Efforts B. Discussion of Storm Water System Maintenance Needs C. Discussion of Swimming Pool and Tennis Center Ownership Transfer 6. Manager's Report A. Financial Report for September,2013 B. Acceptance of the Audit for Fiscal Year 2012 C. Consideration of Motion Assigning Fund Balance 7. Attorney's Report 8. Engineer's Report 9. Supervisors Request 10. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR NOVEMBER 11,2013 at 3:00 P.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers,Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples,Florida www.CedarHammockCDD.com . . 1611 _ Ai p.,,1: ., • . . .Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 056685 59728799 NOTICE OF MEETINGSCE State of Florida NoticeafMeetin}[t County of Collier Caderr Hdmmeel Community Development District Before the undersigned authority, pert The Boerd of Supervisors of the Cedar Hammock Community Development District appeared Robin Calabrese, who on oath s� wiu r,od their meetings toP Flscai year 2014 at the Cedar Hammock Clubhouse, e660 Cedar Hammock Boulevard, Naples, Florida at 3:00 p.m. on the second she serves as the Advertising Director c Monday of thefOloying months except as noted:, 4, Naples Daily News, a daily newspaper pus N Cictober 12013 ovemberll,Z53 Naples, in Collier County, Florida: the February 10,2014 attached copy of advertising was publisl MarchiQ 114 newspaper on dates listed. Alt`uu e'v'i 'o . Affiant further says that the said Nai September 8,2014 News is a newspaper published at Naples There may be occasions when one or more Supervisors Wilt participate by Collier County, Florida, and that the si telephone. Meetings may be continued to a dare and Hine certain Which WiII be announced ettha meeting. newspaper has heretofore been continuou, 1111.I ,t,t� .,t liir R1n>tt, s W t le n,1 r 1 orr ts•1y, u0 tNc(itJ ,,(,,, od,lii 4 th. ! t , s0 of d tl U11 <i published in said Collier County, Florii tyt,t.l; bn,aum•1,t v,,.n u, 0,1,11 , r ,1„�t, 1 t pn + . 4rt nt 5, 1 is tt(9fin) l i 3•n 1f y rr0 hr rur g err ipri h ,P,,h u Ill day and has been entered as second class 00,0„01 six rhtid,,Rid y Sn acr a,(eoai v.5!I/?)1 1 d.r nc,th t,:h, OIt,ce at 11,01 lw, d,y rider10lh.dit ut the lnoAru.l rng. matter r at. the post office in Naples, in back,lercnr�Vera notidc:,,t algwd eery action taken at those meetings is idol ad Collier County, Florida, for a period o: that Hal«,n.v',H toot „n•+:ard of❑o proceedings and that accordingly,the person may,101,1«1 010,1,0 Ihnt n v.�d;nuns record of the proceedings is made.Including next preceding the first publication of thee. n,ronyd nd vv,ilo ncaununs•A,irhsuchappealittobebesed. attached copy of advertisement; and aff: Ca"'nTeaguC District Manager further says that he has neither paid nc ..SsteiaGu't ........... tto-211aUll promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/25 AD SPACE: 60 LINE FILED ON: 09/25/13 i • Signature of Affiant j Sworn to and Subscribed be ore me th'Is / day of\ , ,! J;Y? /1'_e Y 20 L t) t / l' t''' ft l v ;,o Personally known by me i' ' E..�.: , ) Iii!;.,, CAROLPCLIORA iwi ' MY COMMISSION 4 EE 851758 'S.= EXPIRES:November 28,2014 T6 0.`` Bondad lbw Pl:hardlnsuran;Amoy . . . 1611 i A 1 October 3,2013 To: Cal Teague, District Manager From: Gary Rawlings,Assistant District Manager Re: Cedar Hammock Cardno ENTRIX Service ke G v"4 In response to your email of 09.04.2013 asking for a status summary the following p.1' .t, r' excerpts are from email correspondence 1 have had with Gary Susdorf: - ,y • -, -,. .aa." we still ce in pt, • The Wetlaatilvionictoring-hkafttveftytiacptogfar scheduled to rottiLin4iciobor 7 ,� , . The related Q . �1�ay�d'ra�dne� :Dswnld���)rir'riiie `�$'t�,275:€10'8411 e :af that•time ,, • The i , ; tar.M torinerograrn and associated pumpage submittals are `---- for the.1"hovittitet. The #llsy g .facdiisaz►tc g g, s:$i6Q O 4,g0 /! M+ i aza ed;ev vo s. All existing meters are I" d" currt.,,with reealbratfons°ttt b °clone4 ne h5. �E • Once the permit is issued, additional costs will be required for the two G -, additional wells to be added to the system.Approximate cost-$68,000.00 / ($34/per) ` '--? ✓, • SFWMD has a requirement that twelttryearpennitTsubmitaNiaterUse '0 \ 1 011P Cedar Hammock is onlyxa„.tue year , \( Sam Marshall gave me the following information: //-: r • The4eGla ge,� I takes-water.from a groundwater aquifer and pumps it into a U/4/ lake. This is to replace the lake water that is used for irrigation. • The SFWMD typically requires that the recharge Weft V6I me equals the ,irrigation volume. s ...„tt; • A monitoring well can be used to monitor water quality(salinity mostly) and also ,�' water levels. They are required as part of the SFWMD permit. Cost Summary: • Wetland Monitoring Program --4 Quarters left @$1275• $5;1`00 '� pjl--11- • Saline Water MOnitoring Program-orrgoing@$600 7mo $7,2001yr ' • Meter Calibrations- as needed. • Well Constntction :$34;000/ca Let me know if you need anything more. (73 Gary Rawlings, Assistant District Manager ,-�-�� + / f e 4 ('9 1 y 4/A7'. „Al ,„ , „. . ..„„ , ,, I . . ' . . i A 1 _ 2 i- .s _ `--1,`-.71“. 1(- cl,' 8 y I A 8 g 2 c9_ 1 a ■=, ‘4,-,..-,,;•,,-,,>;.,'D- ,',' zi a L... 1 '§3- ' 2' o '"f 8 i, ?,.,_•'a g ?- . 1 a,' 1 `i ,--8 `3 e M ill 14 __ _. ._ 1 F 1-1 7 — T T i I 1,4'c CU21 P;11 § . 1I ' 111110111MM101 .11,/liit'. .erin.t.33.v.li 'iiid mid ii Sri 711111 /i- • --.-,.-7. Z t 11 4! * , \,.. r----- . 7 -- - - ' • ,•:'::.:::':•:.:..:: <5 i i 111111UNIIII11111118/t, ••-•.:.:, :•••:•::•:. ca Z I i ill 1 - iliti-H talt 113 -, , . - - --- D ,, .......:-::::::,....::::::::::.:,;:::•:: Li•1 C_ -___,/ _ .. PIT _. IF•Aliiifii itTr,.,.. : •--,' '...- b ion i - 11 -■-•-:,. ,. .-.;,...,•-3,‘. 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I3 � as. :°'7k 124 125 I 1 6 Al Cedar Hammock Community Development District Financial Report September 30,2013 Prepared by SEVERN TRENT E III 161 1 Al CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Report Page 4 Suntrust Bank Reconciliation Page 5 Check Register&Invoice Copies Page 6-48 1611 A l . `. Cedar Hammock Governmental Fund Community Development District Balance Sheet September 30,2013 ACCOUNT DESCRIPTION GENERAL FUND ASSETS Cash In Bank $ 72,717 Investments: Certificates of Deposit-450 Days 25,282 Money Market Account 415,502 (TOTAL ASSETS $ 513,501 LIABILITIES Accounts Payable $ - Accrued Expenses 600 'TOTAL LIABILITIES 600 I FUND BALANCES Assigned to: Reserved- Operating Reserves 38,077 Reserved- Bridges 58,180 Reserved- Bulkheads 125,245 Reserved- Lakes 70,460 Reserved-Roadways 193,598 Unassigned: 27,341 'TOTAL FUND BALANCES $ 512,901 I TOTAL LIABILITIES& FUND BALANCES $ 513,501 Prepared by Report Date:10/2/2013 Severn Trent Management Services Page 1 . . . _ 1611 . A 1 t...:., CEDAR HAMMOCK General Fund Community Development District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2013 ANNUAL ADOPTED YTD YTD VARIANCE($) SEPT-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 2,080 $ 1,849 $ (231) $ 158 Special Assmnts-Tax Collector 279,653 279,653 279,650 (3) - Special Assmnts-Discounts (11,186) (11,186) (10,223) 963 - TOTAL REVENUES 270,647 270,547 271,276 729 158 EXPENDITURES Administrative ProfServ-Engineering 10,000 ' 10,000 17,533 (7533) - ProfServ-Legal Services 2,000 2,000 3,238 (1,238) - ProfServ-Mgmt Consulting Sery 32,479 32,479 32,479 - 2,707 ProfServ-Property Appraiser 4,195 4,195 4,195 - - ProfServ-Special Assessment 2,718 2,718 2,718 - - Auditing Services 5,250 5,250 5,000 250 - Communicaton-Telephone 20 20 7 13 - Postage and Freight 750 750 393 357 1 Insurance-General Liability 6,325 6,325 7,061 (736) - Printing and Binding 750 750 531 219 - Legal Advertising 2,000 2,000 1,131 869 - Misc-Bank Charges 1,000 1,000 514 486 38 Misc-Assessmnt Collection Cost 5,593 5,593 5,389 204 - Office Supplies 250 250 469 (219) 150 Annual District Filing Fee 175 175 175 - - Total Administrative 73,505 73,505 80,833 (7,326) 2,896 Field ProfSery-Field Management 500 500 500 - - Contracts-Water Mgmt Services 7,200 7,200 7,200 - 600 Contracts-Water Quality 7,200 7,200 10,505 (3,305) - R&M-Bridge 3,000 3,000 3,000 - R&M-Lake 3,000 3,000 - 3,000 - R&M-Plant Replacement 5,000 5,000 - 5,000 Misc-Contingency 3,303 3,303 1,150 2,153 1,150 Capital Outlay 49,600 49,600 7,956 41,644 - Reserve-Bridges 25,000 25,000 - 25,000 - Reserve-Bulkheads 47,000 47,000 - 47,000 - Reserve-Lakes 19,000 19,000 - 19,000 - Reserve-Roadways 27,239 27,239 2,016 25,223 - Total Field 197,042 197,042 29,327 167,715 1,750 TOTAL EXPENDITURES 270,547 270,547 110,160 160,387 4,646 Net change in fund balance $ $ $ 161,116 $ 116 $ (4,488) FUND BAL,BEGINNING(OCT 1,2012) 351,785 351,785 351,785 FUND BALANCE,ENDING $ 351,786 $ 351,785 $ 512,901 Report Date:10/1/2013 Prepared by: Page 2 Severn Trent Management Services 1611 - R . . Al • Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector- Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2013 Discount 1 Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/12 $ 2,355.52 $ 133.91 $ 48.07 $ 2,537.50 11/14/12 37,867.20 1,610.00 772.80 40,250.00 11/29/12 65,856.00 2,800.00 1,344.00 70,000.00 12/13/12 120,640.84 5,084.60 2,462.06 128,187.50 01/04/13 3,909.36 123.36 79.78 4,112.50 01/31/13 18,040.98 490.84 368.18 18,900.00 03/06/13 3,711.26 63.00 75.74 3,850.00 04/10/13 6,417.53 14.00 130.97 6,562.50 05/07/13 2,325.54 (10.50) 47.46 2,362.50 06/04/13 1,059.87 (31.50) 21.63 1,050.00 06/17/13 1,501.49 (44.63) 30.64 1,487.50 07/02/13 353.29 (10.50) 7.21 350.00 TOTAL $ 264,038.88 $ 10,222.58 $ 5,388.54 $ 279,650.00 % COLLECTED 100.00% I TOTAL OUTSTANDING $ - I Report Date: 10/1/2013 Prepared by: Severn Trent Management Services Page 3 161- 1 CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report September 30,2013 'General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 72,717 Certificate of Deposit 1st So Bank 18 month CD 2/7/15 0.55% 25,282 Money Market Account Florida Shores Public Funds MMA n/a 0.45% 415,502 Total $ 513,501 Report Date: 10/1/2013 Prepared By: Severn Trent Management Services Page 4 • . . . 16I1 Al I ' Cedar Hammock COD Bank Reconciliation Bank Account No. 9995 Statement No. 09-13 Statement Date 09/30/13 G/L Balance($) 72,716.76 Statement Balance 75,574.72 G/L Balance 72,716.76 Outstanding Deposits 0.00 Positive Adjustments 0.00 `"-- Subtotal 75,574.72 Subtotal 72,716.76 Outstanding Checks 2,857.96 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 72,716.76 Ending Balance 72,716.76 Difference 0.00 Posting cieered Date Document Type Document No. Description Bincuat Amount Difference Checks 08/27/13 Payment 1510 SEVERN TRENT ENVIRONMENTAL 2,708.58 2,708.58 0.00 09/03/13 Payment 1511 CARDNO ENTRIX 600.00 600.00 0.00 09/03/13 Payment 1512 FEDEX 10.99 10.99 0.00 09/06/13 Payment 1513 CARDNOENTRIX 1,275.00 1,275.00 0.00 09/13/13 Payment 1514 APPLIED AQUATIC MANAGEMENT INC 1,150.00 1,150.00 0.00 09/13/13 Payment 1515 CARDNO ENTRIX 600.00 600.00 0.00 09/13/13 Payment 1516 DANIEL H.COX,P.A. 75.00 75.00 0.00 09/18/13 Payment 1517 BANKS ENGINEERING INC 740.00 740.00 0.00 Total Checks 7,159.57 7,159.57 0.00 Deposits 09/20/13 ACH DEBIT SUNTRUST ANALYSIS FEE-AUG 2013 -37.74 .37.74 0.00 09/30/13 ACH CREDIT SUNTRUST INTEREST INC-SEPT 2013 4.50 4.50 0.00 Total Deposits -33.24 -33.24 0.00 Outstanding Checks 09/26/13 Payment 1518 SEVERN TRENT ENVIRONMENTAL 2,857,96 0,00 2,857.96 Total Outstanding Checks 2,857.96 Page 5 . . loll trAl N ,QS O N N tup.1 P O aO. 01 § .,q O COO W 0 N ..„ CO R;p N CA 69 N E fA ttO y^ 0 00 N N (0 NN {� t� a 4q fA N N a ton �i ° �i m (N (°v 0 m °a gi rn ton °m 0v to (0 t[) 4) N N t() ,U) � N ,`2 N I. 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O C7 O ILI(� Z Uw z 0 o a O K 0• 0 m -C L11 Qz For Y qi Z ¢ Q U W i- N w Z ill M o a, a o a —U ' ^ Z Z w o- 4-3 C- a 0 < 2 0 w o rn LL w c°DOo (0 o 2 CV ❑• N N m rn a m 0 N N N I U CO CO m ,f, m (�' m N CO CO i W W o, IL i m ti rn ' W W • CO N 0 cV o .- o ,- N (~/J U s U t- Z_- t�F N z Z La w W Z 0 Z Z Z Z Z 0• >> K 4 U, LU LU LU z w K W w U a W W W b W tr cc a cc X z w w C ZU' K a W W Q W 0 Z I- F F CO E m x z w°°_ z w w 7 7 c Y a x w w o w ❑ ❑ LU w w w O aZ w a 0 a a 4 a d w w �i 06 N (n 0 LL 0 < U ❑ a0 CO CO CO O- m m m m m m m m m m m m m O 7.Oi O 1� 1 _ m N -. co <O V c+_$ o ' (O ^ P o0• co N I N O iii IO p N N O O O = C V O o n m 0 ,-33 rn rn rn o 0 0 0 0 0 0 0 0 0 o 0 5 a 4 m * * * * * it 4k a E Y Y Y Y 6 V Y V O Y t CL E g p U W W Y W o o W O W 6 O W O W o W UU E E E d o Z o o o = 0 x o 0 S O x o x 0 50 S0 6 0 = o i o 0 0 V U " U U U U U 0 U 1611 Al Cedar Hammock Community Development District ANNUAL FINANCIAL REPORT September 30, 2012 .1611 Al Cedar Hammock Community Development District ANNUAL FINANCIAL REPORT Fiscal Year Ended September 30, 2012 TABLE OF CONTENTS Page Number REPORT OF INDEPENDENT AUDITORS 1-2 MANAGEMENT'S DISCUSSION AND ANALYSIS 3-7 BASIC FINANCIAL STATEMENTS: Government-wide Financial Statements Statement of Net Assets 8 Statement of Activities 9 Fund Financial Statements: Balance Sheet—General Fund 10 Reconciliation of Total Governmental Fund Balances to Net Assets of Governmental Activities 11 Statement of Revenues, Expenditures and Changes in Fund Balances—General Fund 12 Reconciliation of the Statement of Revenues, Expenditures and Change in Fund Balances of Governmental Funds to the Statement of Activities 13 Statement of Revenues, Expenditures and Change in Fund Balances—Budget and Actual—General Fund 14 Notes to Financial Statements 15-23 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 24-25 MANAGEMENT LETTER 26-27 1611 A l -ee Gaines& Frank Toombs, Elam, Certified Public Accountants PI. 600 Citrus Avenue Suite 200 Fort Pierce,Florida 34950 772/461.6120//461-1155 FAX: 772/468-9278 Report of Independent Auditors To the Board of Supervisors Cedar Hammock Community Development District Collier County, Florida We have audited the accompanying basic financial statements of Cedar Hammock Community Development District (the "District") as of and for the year ended September 30, 2012, as listed in the table of contents. These basic financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the basic financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and the major fund of the District as of September 30, 2012, and the respective changes in financial position and the budgetary comparison for the General Fund for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated May 14, 2013 on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Furl Pierce/Stuart - 1 - Member AICPA Member AICPA Division For CPA Firms Member FICI'A Private Companies Practice Section • 1611 A C Berger,Toombs,Elam, C Gaines& Frank To the Board of Supervisors Cedar Hammock Community Development District The Management's Discussion and Analysis is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquires of management regarding the methods of measurement and presentation of the supplementary information. However,we did not audit the information and express no opinion on it. G11/xixd 2Qk Berger,Toombs, Elam, Gaines& Frank Certified Public Accountants PL Fort Pierce, Florida May 14, 2013 -2- • 1611 Al Cedar Hammock Community Development District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 Management's discussion and analysis of Cedar Hammock Community Development District (the "District") financial performance provides an objective and easily readable analysis of the District's financial activities. The analysis provides summary financial information for the District and should be read in conjunction with the District's financial statements. OVERVIEW OF THE FINANACIAL STATEMENTS The District's basic financial statements comprise three components; 1) Government-wide financial statements, 2) Fund financial statements, and 3) Notes to financial statements. The Government-wide financial statements present an overall picture of the District's financial position and results of operations. The Fund financial statements present financial information for the District's major funds. The Notes to financial statements provide additional information concerning the District's finances. The Government-wide financial statements are the statement of net assets and the statement of activities. These statements use accounting methods similar to those used by private-sector companies. Emphasis is placed on the net assets of governmental activities and the change in net assets. Governmental activities are primarily supported by special assessments. The statement of net assets presents information on all assets and liabilities of the District, with the difference between assets and liabilities reported as net assets. Net assets are reported in two categories; invested in capital assets, net of related debt, and unrestricted. Assets, liabilities and net assets are reported for all Governmental activities. The statement of activities presents information on all revenues and expenses of the District and the change in net assets. Expenses are reported by major function and program revenues relating to those functions are reported, providing the net cost of all functions provided by the District. To assist in understanding the District's operations, expenses have been reported as governmental activities. Governmental activities financed by the District include general government, physical environment and interest on long term debt. Fund financial statements present financial information for governmental funds. These statements provide financial information for the major governmental funds of the District. Governmental fund financial statements provide information on the current assets and liabilities of the funds, changes in current financial resources (revenues and expenditures), and current available resources. - 3- 1611 Al Cedar Hammock Community Development District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 OVERVIEW OF THE FINANACIAL STATEMENTS (CONTINUED) Fund financial statements include a balance sheet and a statement of revenues, expenditures and changes in fund balances for all governmental funds. A statement of revenues, expenditures, and changes in fund balances—budget and actual, is provided for the District's General Fund. Fund financial statements provide more detailed information about the District's activities. Individual funds are established by the District to track revenues that are restricted to certain uses or to comply with legal requirements. The government-wide financial statements and the fund financial statements provide different pictures of the District. The government-wide financial statements provide an overall picture of the District's financial standing. These statements are comparable to private-sector companies and give a good understanding of the District's overall financial health and how the District paid for the various activities, or functions, provided by the District. All assets of the District, including buildings, land, roads, bridges, and traffic signals are reported in the statement of net assets. All liabilities, including principal outstanding on bonds, are included. The statement of activities includes depreciation on all long lived assets of the District, but transactions between the different functions of the District have been eliminated in order to avoid "doubling up" the revenues and expenses. The fund financial statements provide a picture of the major funds of the District. In the case of governmental activities, outlays for long lived assets are reported as expenditures and long term liabilities, such as general obligation bonds, are not included in the fund financial statements. To provide a link from the fund financial statements to the government-wide financial statements, a reconciliation is provided from the fund financial statements to the government-wide financial statements. Notes to financial statements provide additional detail concerning the financial activities and financial balances of the District. Additional information about the accounting practices of the District, investments of the District, capital assets and long term debt are some of the items included in the notes to financial statements. Financial Highlights: The following are the highlights of financial activity for the year ended September 30, 2012. ♦ The District's total assets exceeded total liabilities by $14,535,760 (net assets). Unrestricted net assets for Governmental Activities were $351,785. Invested in capital assets net of related debt was$14,183,975. • Governmental Activities revenues totaled $270,830 while governmental activities expenses totaled $375,663. -4- 1611 - Al Cedar Hammock Community Development District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30,2012 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Financial Analysis of the District The following schedule provides a summary of the assets, liabilities and net assets of the District and is presented by category for comparison purposes. Net Assets Governmental Activities 2012 2011 Current assets $ 361,363 $ 246,023 Capital assets 14,183,975 14,401,382 Total Assets 14,545,33$ 14,647,405 Current liabilities 9,578 6,812 Invested in capital assets, net of related debt 14,183,975 14,401,382 Net assets- unrestricted 351,785 239,211 Total Net Assets $ 14,535,760 $ 14,640,593 The increase in current assets is primarily due to increases in cash and equivalents as a result of the excess of revenues over expenditures at the fund level. The decrease in capital assets and net assets—invested in capital assets, net of related debt is primarily due to depreciation expense in the current year. -5- 1611 Al Cedar Hammock Community Development District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 OVERVIEW OF THE FINANCIAL STATEMENTS(CONTINUED) Financial Analysis of the District(Continued) The following schedule provides a summary of the changes in net assets of the District and is presented by category for comparison purposes. Change in Net Assets Governmental Activities 2012 2011 Governmental Revenues Charges for services $ 269,427 $ 134,717 Investment earnings 1,403 2,560 Total Revenues 270,830 137,277 Expenses General government 68,425 60,248 Physical environment 307,238 346,026 Total Expenses 375,663 406,274 Change in Net Assets (104,833) (268,997) Net Assets-Beginning of Year 14,640,593 14,909,590 Net Assets-End of Year $ 14,535,760 $ 14,640,593 The increase in charges for services is related to the budgeted increase in reserve funds at the fund level. -6- 1611 - 1 . Cedar Hammock Community Development District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2012 OVERVIEW OF THE FINANCIAL STATEMENTS(CONTINUED) Capital Assets Activity The following schedule provides a summary of the District's capital assets as of September 30, 2012 and 2011. Governmental Activities Description 2012 2011 Land and improvements $ 10,991,512 $ 10,991,512 Buildings and improvements 230,362 230,362 Infrastructure 5,580,627 5,580,627 Equipment 23,625 - Accumulated depreciation (2,642,151) (2,401,119) Total Capital Assets (Net) $ 14,183,975 $ 14,401,382 During the year, $23,625 in equipment was added and depreciation expense was$241,032. General Fund Budgetary Highlights The budget exceeded actual government expenditures primarily because of a budgeted increase in reserve funds. • There were no amendments to the September 30, 2012 budget. Economic Factors and Next Year's Budget Cedar Hammock Community Development District does not expect any economic factors to have any significant effect on the financial position or results of operations of the District in fiscal year 2013. Request for Information The financial report is designed to provide a general overview of Cedar Hammock Community Development District's finances for all those with an interest. Questions concerning any of the information provided in this report or requests for additional information should be addressed to the Cedar Hammock Community Development District, Severn Trent Management Services, Inc., 210 N. University Drive, Suite 702, Coral Springs, Florida 33071. -7- 1611 Al Cedar Hammock Community Development District STATEMENT OF NET ASSETS September 30, 2012 Governmental Activities ASSETS Current Assets: Cash and cash equivalents $ 334,186 Investments 25,125 Due from other governments 2,052 Total Current Assets 361,363 Non-Current Assets: Capital Assets Not Being Depreciated Land and improvements 10,991,512 Capital Assets Being Depreciated Buildings and improvements 230,362 Infrastructure 5,580,627 Equipment 23,625 Less: accumulated depreciation (2,642,151) Total Non-Current Assets 14,183,975 Total Assets 14,545,338 LIABILITIES Current Liabilities: Accounts payable and accrued expenses 9,578 NET ASSETS Invested in capital assets, net of related debt 14,183,975 Unrestricted 351,785 Total Net Assets $ 14,535,760 See accompanying notes to financial statements. -8- loll Cedar Hammock Community Development District STATEMENT OF ACTIVITIES For the Year Ended September 30, 2012 Net(Expense) Revenue and Program Changes in Revenues Net Assets Charges for Governmental Functions/Programs Expenses Services Activities Primary government Governmental Activities General government $ (68,425) $ 63,483 $ (4,942) Physical environment (307,238) 205,944 (101,294) Total Governmental Activities $ (375,663) $ 269,427 (106,236) General revenues: Interest earnings 1,403 Total General Revenues 1,403 Change in net assets (104,833) Net assets-October 1, 2011 14,640,593 Net assets-September 30, 2012 $ 14,535,760 See accompanying notes to financial statements. -9- 16I1 Al Cedar Hammock Community Development District BALANCE SHEET- GENERAL FUND September 30, 2012 ASSETS Cash and cash equivalents $ 334,186 Investments 25,125 Due from other governments 2,052 Total Assets $ 361,363 LIABILITIES AND FUND BALANCES Liabilities Accounts payable and accrued expenses $ 9,578 Fund balances Assigned: Roadways 168,375 Bulkheads 78,245 Lakes 51,460 Bridges 33,179 First quarter operations 19,073 Unassigned 1,453 Total Fund Balances 351,785 Total Liabilities and Fund Balances $ 361,363 See accompanying notes to financial statements. - 10- 16 1 1 A l Cedar Hammock Community Development District RECONCILIATION OF TOTAL GOVERNMENTAL FUND BALANCES TO NET ASSETS OF GOVERNMENTAL ACTIVITIES September 30, 2012 Total governmental fund balances $ 351,785 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets not being depreciated; land and improvements, $10,991,512, used in governmental activities are not financial resources and therefore, are not reported in the funds. 10,991,512 Capital assets being depreciated; building and improvements, $230,362, infrastructure, $5,580,627, and equipment, $23,625, net of accumulated depreciation, $(2,642,151), used in governmental activities are not financial resources and therefore, are not reported in the funds. 3,192,463 Net Assets of Governmental Activities $ 14,535,760 See accompanying notes to financial statements. - 11 - 1611 A l Cedar Hammock Community Development District STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GENERAL FUND For the Year Ended September 30, 2012 Revenues Special assessments $ 269,427 Interest earnings 1,403 Total Revenues 270,830 Expenditures Current General government 68,425 Physical environment 66,206 Capital outlay 23,625 Total Expenditures 158,256 Net change in fund balances 112,574 Fund Balances-October 1, 2011 239,211 Fund Balances-September 30, 2012 $ 351,785 See accompanying notes to financial statements. - 12- 1611 Al Cedar Hammock Community Development District RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES For the Year Ended September 30, 2012 Net change in fund balances-total governmental funds $ 112,574 Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount depreciation, $(241,032), exceeded capital outlay, $23,625, in the current period. (217,407) Change in Net Assets of Governmental Activities $ (104,833) See accompanying notes to financial statements. - 13- • 16 1 1 A Cedar Hammock Community Development District STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCES-BUDGET AND ACTUAL GENERAL FUND For the Year Ended September 30, 2012 Variance with Final Budget Original Final Positive Budget Budget Actual (Negative) Revenues Special assessments $ 268,467 $268,467 $269,427 $ 960 Interest earnings 3,000 3,000 1,403 (1,597) Total Revenues 271,467 271,467 270,830 (637) Expenditures Current General government 63,964 63,964 68,425 (4,461) Physical environment 207,503 207,503 66,206 141,297 Capital outlay - - 23,625 (23,625) Total Expenditures 271,467 271,467 158,256 113,211 Net change in fund balances - - 112,574 112,574 Fund Balances-October 1, 2011 252,823 252,823 239,211 (13,612) Fund Balances- September 30, 2012 $ 252823` $252.823 $351,785 $ 98.962 See accompanying notes to financial statements. - 14- 1611 Cedar Hammock Community Development District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A -SUMMARY OF ACCOUNTING POLICIES The financial statements of Cedar Hammock Community Development District (the "District") have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The District's more significant accounting policies are described below. 1. Reporting Entity The District was created on November 23, 1999, pursuant to the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes, as amended (the"Act"), by ordinance of the Board of County Commissioners of Collier County, as a Community Development District. The District was established for the purposes of financing and managing the acquisition, construction, maintenance and operation of the infrastructure necessary for community development within its jurisdiction. The District is authorized to issue bonds for the purpose, among others, of financing, funding, planning, establishing, acquiring, constructing or re-constructing, enlarging or extending, equipping, operating and maintaining water management, water supply, sewer and waste water management, bridges or culverts, district roads, landscaping, street lights and other basic infrastructure projects within or outside the boundaries of the District. The District is governed by a five-member Board of Supervisors who are elected for four year terms. The District operates within the criteria established by Chapter 190. As required by GAAP, these financial statements present the District (the primary government) as a stand-alone government. The reporting entity for the District includes all functions of government in which the District's Board exercises oversight responsibility. Oversight responsibility includes, but is not limited to,financial interdependency, selection of governing authority, designation of management, significant ability to influence operations and accountability for fiscal matters. Based upon the application of the above-mentioned criteria as set forth by the Governmental Accounting Standards Board the District has identified no component units. 2. Measurement Focus and Basis of Accounting The basic financial statements of the District are composed of the following: • Government-wide financial statements • Fund financial statements • Notes to financial statements - 15- 161 1 . A l Cedar Hammock Community Development District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A-SUMMARY OF ACCOUNTING POLICIES (CONTINUED) 2. Measurement Focus and Basis of Accounting (Continued) a. Government-wide Financial Statements Government-wide financial statements report all non-fiduciary information about the reporting government as a whole. These statements include the governmental activities of the primary government. The effect of interfund activity has been removed from these statements. Governmental activities which normally are supported by special assessments, developer assessments, and interest, are reported separately from business-type activities. Program revenues include charges for services and payments made by parties outside of the reporting government's citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program. Amounts paid to acquire capital assets are capitalized as assets, rather than reported as an expenditure. Proceeds of long-term debt are recorded as liabilities in the government-wide financial statements, rather than as an other financial source. Amounts paid to reduce long-term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as an expenditure. b. Fund Financial Statements The underlying accounting system of the District is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the primary government's governmental funds are presented after the government-wide financial statements. These statements display information about major funds individually. - 16- 16I1 Al Cedar Hammock Community Development District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(CONTINUED) 2. Measurement Focus and Basis of Accounting(Continued) b. Fund Financial Statements(Continued) Governmental Funds The District classifies fund balance according to Governmental Accounting Standards Board Statement 54 - Fund Balance Reporting and Governmental Fund Type Definitions. The Statement requires the fund balance for governmental funds to be reported in classifications that comprise a hierarchy based primarily on the extent to which the government is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. The classifications include non-spendable, restricted, committed, assigned and unassigned. • The District has a policy governing the fund balance classifications. Nonspendable Fund Balance — This classification consists of amounts that cannot be spent because they are either not in spendable form or are legally or contractually required to be maintained intact. Restricted Fund Balance — This classification includes amounts that can be spent only for specific purposes stipulated by constitution, external resource providers, or through enabling legislation. Assigned Fund Balance— This classification consists of the Board of Supervisors' intent to be used for specific purposes, but are neither restricted nor committed. Unassigned Fund Balance — This classification is the residual classification for the government's general fund and includes all spendable amounts not contained in the other classifications. Unassigned fund balance is considered to be utilized first when an expenditure is incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be used. Fund Balance Spending Hierarchy - For all governmental funds except special revenue funds, when restricted, committed, assigned, and unassigned fund balances are combined in a fund, qualified expenditures are paid first from restricted or committed fund balance, as appropriate, then assigned and finally unassigned fund balances. - 17 - :6 I 1 Ai Cedar Hammock Community Development District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(CONTINUED) 2. Measurement Focus and Basis of Accounting (Continued) b. Fund Financial Statements (Continued) Governmental Funds(Continued) Expenditures generally are recorded when a liability is incurred, as under accrual accounting. Interest associated with the current fiscal period is considered to be an accrual item and so has been recognized as revenue of the current fiscal period. Revenues are considered to be available when they are collected within the current period or soon thereafter to pay liabilities of the current period. Under the current financial resources measurement focus, only current assets and current liabilities are generally included on the balance sheet. The reported fund balance is considered to be a measure of "available spendable resources". Governmental fund operating statements present increases (revenues and other financial sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources"during a period. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by non-current liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as an other financing source rather than as a fund liability. 3. Basis of Presentation a. Governmental Major Funds General Fund-The General Fund is the District's primary operating fund. It accounts for all financial resources of the general government. - 18- . 611 A 1 Cedar Hammock Community Development District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(CONTINUED) 3. Basis of Presentation (Continued) b. Non-current Governmental Assets/Liabilities GASB Statement 34 requires that non-current governmental assets, such as land and buildings, and non-current governmental liabilities, such as bonds payable, be reported in the governmental activities column in the government-wide statement of net assets. 4. Assets, Liabilities,and Net Assets or Equity a. Cash and Investments Florida Statutes require state and local governmental units to deposit monies with financial institutions classified as "Qualified Public Depositories," a multiple financial institution pool whereby groups of securities pledged by the various financial institutions provide common collateral from their deposits of public funds. This pool is provided as additional insurance to the federal depository insurance and allows for additional assessments against the member institutions, providing full insurance for public deposits. The District is authorized to invest in those financial instruments as established by Section 218.415, Florida Statutes. The authorized investments consist of: 1. Direct obligations of the United States Treasury; 2. The Local Government Surplus Funds Trust or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperative Act of 1969; 3. Interest-bearing time deposits or savings accounts in authorized qualified public depositories; 4. Securities and Exchange Commission, registered money market funds with the highest credit quality rating from a nationally recognized rating agency. For purposes of the statement of cash flows, cash equivalents include time deposits, certificates of deposit and all highly liquid debt instruments with original maturities of three months or less and held in a qualified public depository as defined by Chapter 280.02, Florida Statutes. b. Restricted Assets Certain net assets of the District are classified as restricted assets on the statement of net assets because their use is limited either by law through constitutional provisions or enabling legislation; or by restrictions imposed externally by creditors. In a fund with both restricted and unrestricted assets, qualified expenses are considered to be paid first from restricted net assets and then from unrestricted net assets. - 19- Al 1611 Cedar Hammock Community Development District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(CONTINUED) 4. Assets, Liabilities, and Net Assets or Equity(Continued) c. Capital Assets Capital assets, which include property, plant and equipment, are reported in the applicable governmental or business-type activities column. The District defines capital assets as assets with an initial, individual cost of $5,000 or more and an estimated useful life in excess of one year. The valuation basis for all assets is historical cost. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend its useful life are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Depreciation of capital assets is computed and recorded by utilizing the straight-line method. Estimated useful lives of the various classes of depreciable capital assets are as follows: Buildings 7-39 years Improvements other than buildings 20-40 years Machinery and equipment 5-10 years d. Budgets Budgets are prepared and adopted after public hearings for the governmental funds, pursuant to Section 200.065 of the Florida Statutes. The District utilizes the same basis of accounting for budgets as it does for revenues and expenditures in its various funds. The legal level of budgetary control is at the fund level. All budgeted appropriations lapse at year end. Formal budgets are adopted for the general and debt service funds. As a result, deficits in the budget columns of the accompanying financial statements may occur. -20- 1611 Cedar Hammock Community Development District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE B — RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS 1. Explanation of Differences Between the Governmental Fund Balance Sheet and the Government-wide Statement of Net Assets "Total fund balances" of the District's governmental funds, $351,785, differs from "net assets" of governmental activities, $14,535,760, reported in the statement of net assets. This difference primarily results from the long-term economic focus of the statement of net assets versus the current financial resources focus of the governmental fund balance sheet. The effect of the differences is illustrated below. Capital related items When capital assets (land, buildings, infrastructure and equipment that are to be used in governmental activities) are purchased or constructed, the cost of those assets is reported as expenditures in governmental funds. However, the statement of net assets included those capital assets among the assets of the District as a whole. Land and improvements $ 10,991,512 Buildings and improvements 230,362 Infrastructure 5,580,627 Equipment 23,625 Accumulated depreciation (2,642,151) Total $ 14,183,975 2. Explanation of Differences Between the Governmental Fund Operating Statements and the Statement of Activities The"net change in fund balances"for government funds, $112,574, differs from the "change in net assets"for governmental activities, $(104,833), reported in the statement of activities. The differences arise primarily from the long-term economic focus of the statement of activities versus the current financial resources focus of the governmental funds. The effect of the differences is illustrated below. Capital related items When capital assets that are to be used in governmental activities are purchased or constructed, the resources expended for those assets are reported as expenditures in governmental funds. However, in the statement of activities, the costs of those assets is allocated over their estimated useful lives and reported as depreciation expense. As a result,fund balances decrease by the amount of financial resources expended, whereas net assets decrease by the amount of depreciation expense charged for the year. Depreciation expense $ (241,032) Capital outlay 23,625 Total $ (217.4071 -21 - 1611. . A 1 OA P Cedar Hammock Community Development District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE C -CASH AND INVESTMENTS All deposits are held in qualified public depositories and are included on the accompanying balance sheet as cash and investments. Custodial Credit Risk- Deposits Custodial credit risk is the risk that in the event of a bank failure, the District's deposits may not be returned to it. The District does not have a formal deposit policy for custodial credit risk; however, they follow the provisions of Chapter 280, Florida Statutes regarding deposits and investments. As of September 30, 2012, the District's bank balance and carrying value was $334,186. Exposure to custodial credit risk was as follows. The District maintains all deposits in a qualified public depository in accordance with the provisions of Chapter 280, Florida Statutes, which means that all deposits are fully insured by Federal Depositors Insurance or collateralized under Chapter 280, Florida Statutes. Investments The District's investment policy allows management to invest funds in investments permitted under Section 218.415, Florida Statutes. The District invested in a certificate of deposit with a fair market value and book value of$25,125. Concentration of Credit Risk The District places no limit on the amount it may invest in any one issuer. NOTE D—SPECIAL ASSESSMENT REVENUES Special assessment revenues recognized for the 2011-2012 fiscal year were levied in October 2011. All taxes are due and payable on November 1 or as soon as the assessment roll is certified and delivered to the Tax Collector. Per Section 197.162, Florida Statutes, discounts are allowed for early payment at the rate of 4% in November, 3% in December, 2% in January, and 1% in February. Taxes paid in March are without discount. All unpaid taxes become delinquent as of April 1. Virtually all unpaid taxes are collected via the sale of tax certificates on, or prior to, June 1; therefore, there were no material taxes receivable at fiscal year end. -22- • • • L' 6 I 1 Cedar Hammock Community Development District NOTES TO FINANCIAL STATEMENTS September 30, 2012 NOTE E -CHANGES IN FIXED ASSETS Capital asset activity for the year ended September 30, 2012 was as follows: Balance Balance October 1, September 30, 2011 Additions Deletions 2012 Governmental Activities: Capital assets,not being depreciated: Land and Improvements $10,991,512 $ - $ - $ 10,991,512 Total Capital Assets,Not Depreciated 10,991,512 - - 10,991,512 Capital assets,being depreciated: Building and improvements 230,362 - - 230,362 Infrastructure 5,580,627 - - 5,580,627 Equipment - 23,625 - 23,625 Total Capital Assets,Being Depreciated 5,810,989 23,625 - 5,834,614 Less accumulated depreciation for: Building and improvements (118,458) (11,518) - (129,976) Infrastructure (2,282,661) (225,183) - (2,507,844) Equipment - (4,331) - (4,331) Total Accumulated Depreciation (2,401,119) (241,032) - (2,642,151) Total Capital Assets Depreciated,Net 3,409,870 (217,407) - 3,192,463 Governmental Activities Capital Assets $14,401,382 $ (217,407) $ - $ 14,183,975 Depreciation expense of$241,032 was charged to physical environment. NOTE F-RISK MANAGEMENT The government is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; and natural disasters for which the government carries commercial insurance. -23- 1011 e $ Berer,'e Gaines & F r a n k� Elam, Centfied Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce,Florida 34950 772/461-6120//461.1155 FAX: 772/468-9278 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Supervisors Cedar Hammock Community Development District Collier County, Florida We have audited the financial statements of Cedar Hammock Community Development District as of and for the year ended September 30, 2012 and have issued our report thereon dated May 14, 2013. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting Management of Cedar Hammock Community Development District is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered Cedar Hammock Community Development District's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Cedar Hammock Community Development District's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of Cedar Hammock Community Development District's internal control over financial reporting. A deficiency in Internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Fort Pierce/Stuart -24- Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section 16 I 1 k-1' Berger,Toombs,Elam, C r' Gaines&Frank To the Board of Supervisors Cedar Hammock Community Development District Compliance and Other Matters As part of obtaining reasonable assurance about whether the Cedar Hammock Community Development District financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of the Board of Supervisors, Management, others within the entity and the Auditor General of the State of Florida and is not intended to be and should not be used by anyone other than those specified parties. �' / . Ael K. Berger,Toombs, Elam, Gaines&Frank Certified Public Accountants, PL Fort Pierce, Florida May 14, 2013 -25- . A 1611 eFe Berger, Toombs, Elam, -I Gaines & Frank Certified Public Accountants Pt. 600 Citrus Avenue Suite 200 Fort Pierce,Florida 34950 772/461-6120//461-1155 FAX: 772/468-927B MANAGEMENT LETTER To the Board of Supervisors Cedar Hammock Community Development District Collier County, Florida We have audited the financial statements of the Cedar Hammock Community Development District, Florida as of and for the year ended September 30, 2012, and have issued our report thereon dated May 14, 2013. We conducted our audit in accordance with auditing standards generally accepted in the United States; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and Chapter 10.550, Rules of the Florida Auditor General. We have Issued our Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. Disclosures in that report which is dated May 14, 2013 should be considered in conjunction with this Management Letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General which governs the conduct of local entity audits performed in the State of Florida. The Rules of the Auditor General (Section 10.554(1)(i)1.) require that we address in the Management Letter, if not already addressed in the auditor's report on compliance and internal controls, whether or not recommendations made in the preceding annual financial report have been followed. There were no recommendations made in the preceding audit report. As required by the Rules of the Auditor General (Section 10.554(1)(i)2.) the scope of our audit included a review of the provisions of Section 218.415, Florida Statutes regarding the investment of public funds. In connection with our audit, we determined that Cedar Hammock Community Development District complied with Section 218.415, Florida Statutes. The Rules of the Auditor General(Section 10.554(1)(i)3,4 and 5.)require that we address in the Management Letter, if not already addressed in the auditor's report on compliance and internal controls: improvements in financial management and violations of contracts or grant agreements, fraud, illegal acts or abuse and deficiencies in internal control that are not significant deficiencies, other inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the attention of the auditor. Our audit did not discover any of the above items that require to be disclosed. Fort Pierce/Stuart -26- Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section 16 1 1. Berger,Toombs, Elam, Gaines&Frank To the Board of Supervisors Cedar Hammock Community Development District As required by the Rules of the Auditor General(Section 10.554(1)(i)7.c and Section 10.556(7)), we applied financial conditions assessment procedures. It is Management's responsibility to monitor the entity's financial condition; our financial condition assessment was based In part on the representations made by management and the review of the financial information provided by the same. Cedar Hammock Community Development District has not met one or more of the conditions described in Section 218.503(1), Florida Statutes. As required by the Rules of the Auditor General (Section 10.554(1)(i)7.b.), we determined that the annual financial report for the District for the fiscal year ended September 30, 2012, filed with the Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with our annual financial audit report for the fiscal year ended September 30, 2012. Our Management Letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies and applicable management and is not intended to be and should not be used by anyone other than these specified parties. 1ch4; . rl I'G;c'� /�Q/di Berger,Toombs, Elam,Gaines &Frank Certified Public Accountants PL Fort Pierce, Florida May 14, 2013 -27- 1611 Al It peel Berger, Toombs, Elam, -cc Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461-6120//461-1155 FAX: 772/468-9278 May 14, 2013 Board of Supervisors Cedar Hammock Community Development District Collier County, Florida We are pleased to provide the following information related to our audit of Cedar Hammock Community Development District for the year ended September 30, 2012 to assist you in your oversight responsibility of the financial reporting process of the District. Our responsibility under the auditing standards has been described to you in our engagement letter dated March 27, 2012. Management is responsible for the appropriateness of the accounting policies used by the District. During the year, no significant new accounting policies were adopted nor were there any changes in the existing accounting policies. We did not discuss with Management, any significant or unusual transactions nor did we discuss any alternative treatments available under generally accepted accounting policies during the current audit period. Any audit adjustments provided by Management or communicated to Management have been reported to and agreed upon by Management. If you would like a detailed listing of all audit adjustments for the current period, please contact us. We encountered an immaterial uncorrected misstatement (see attachment) during the course of our audit which was discussed with management and not adjusted. There are no disagreements with Management over the application of significant accounting principles, the basis for judgments made by Management on any significant matters, the scope of the audit or significant disclosures to be included in the financial statements. We are not aware of any consultations Management had with other accountants about accounting or auditing matters. Fort Pierce/Stuart Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section 1614 Al Berger, Toombs, Elam, Gaines& Frank Board of Supervisors Cedar Hammock Community Development District Page 2 There were no significant issues that were discussed during the course of the audit. We did not encounter any difficulties in dealing with Management during the audit process. Management has made certain written representations to us as part of the audit process. Please contact us if you would like a copy of those representations. This letter is intended solely for the information and use of the Board and Management and is not intended to be and should not be used by anyone other than the intended parties. Please contact J. W. Gaines should you have any questions concerning this letter. We greatly appreciate the opportunity to be of service to Cedar Hammock Community Development District. � , / G� h4 , Berger, Toombs, Elam, Gaines & Frank Fort Pierce, Florida May 14, 2013 1611 Al CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT Motion: Assigning Fund Balance as of 9/30/13 The Board hereby assigns the FY 2013 Reserves as follows: Operating Reserve $38,077 Reserves—Bridges $58,180 Reserves-Bulkheads $125,245 Reserves-Lakes $70,460 Reserves-Roadways $193,598 l A,5\©' • MINUTES OF MEETING CEDAR HAMMOCK CZ�p Q� .\c COMMUNITY DEVELOPMENT DISTRICT � . ie regular i ting of the Board of Supervisors of the Cedar Hammock Community 13'evelopment D' 'et was held on Monday, October 14, 2013 at 3:00 p.m. at Cedar Hammock Cluho , 8660 Cedar hammock Boulevard,Naples, Florida. A Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Gary McClellan Assistant Secretary Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Also present were: Cal Teague Manager Sam Marshall Engineer Tom Read Cedar Hammock Golf& Country Club Tony Santariga Master Association Liaison Residents The following is a summary of the discussions and actions taken at the October 14, 2013 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the April 15, 2013 Meeting On MOTION by Mr. McClellan seconded by Mr. Nocera with all in favor, the minutes of the April 15, 2013 meeting were approved. THIRD ORDER OF BUSINESS Audience Comments There being none,the next item followed. x. 611 ,.�. Al October 14, 2013 Cedar Hammock CDD FOURTH ORDER OF BUSINESS Old Business A. Update on Water Use Permit • Mr. Teague reported the amendment requested has been submitted and is expected to be issued in November. • Mr. Teague reviewed the process for permit compliance/water monitoring: o Transducer inspected quarterly at a cost of$1,275. This will end at end of the five year program(2015). o Salt monitoring will go into perpetuity. The cost is $600 per month / $7,200 per year. o Recalibrations every five years for the recharge pumps. o The two pumps/wells to be installed at a cost of$34,000 each / $68,000 total is the largest expense. B. Update of Road and Utility Ownership • Mr. Marshall reported the pool parking lots have been removed as there has been discussion of whether they will eventually be owned by the CDD and if the CDD can do work on them. o The second exhibit breaks out all of the pool areas and clubhouse. • It was reported all roads reflected on the map have been verified by the attorney as being of clear title to the CDD. • Mr. Marshall reported on the utilities in the Sawgrass Way area still owned by the CDD. o Discussion followed on the Sawgrass and Buttonwood utilities. o Discussion followed on whether the county will accept the utilities. Mr. Marshall noted the county will want an inspection of the utilities and a one-year warranty or guarantee. o Mr. Marshall noted the utility easements areas are any multi-family areas. o Mr. Santariga requested something be prepared so the HOA President's know what the CDD is talking about. Mr. Marshall can prepare something and provide a step-by-step outline of the process for when the CDD receives the easements. 2 i6II Al October 14, 2013 Cedar Hammock CDD o Mr. Read noted they have discussed having a President's Council meeting in January as this is the first time they can get all 17 in town at the same time. o Discussion followed on current repair responsibility. o District Counsel to proceed quickly in obtaining easements after the District Engineer identifies where the easements are needed and provides descriptions. If possible, a blanket easement rather than site specific easements is preferred. • Prepare a project management tracking sheet which identifies tasks, responsibilities and a schedule for completion. FIFTH ORDER OF BUSINESS New Business A. Discussion of Road Resurfacing Project Planning Effort • Cordgrass Way and Wax Myrtle Rim are Phase 1 -May/June 2014 completion. • Mr. Cook reported he met with Jake Jacobson who asked that they table it for the summer until the Master Association could deal with the golf course re-grassing. They will restart the discussions soon. o Mr. Santagria asked can the pool parking lot be separated from the pool discussion? Mr. Cook responded you wouldn't bother with it. o Mr. Read asked what would be the earliest the CDD will be doing roadwork? Mr. Marshall responded after the golf course work o Discussion followed on the golf course work beginning in May/June 2014 with it being done by August 1, 2014. o Mr. Teague noted they will be looking at August/September 2014 for paving with Wax Myrtle Run being the first phase and Cordgrass Way being the second. B. Discussion of Storm Water System Maintenance Needs • Mr. Read updated the Board on the maintenance - all high priorities done with the exception of structure 124 and 54AP;they are still underwater. • Discussion followed on the structures report with Mr. Read noting they are under budget. 3 i 6 I 1 A l October 14, 2013 Cedar Hammock CDD • Mr. Teague addressed cleaning the interconnects. o Mr. Santariga addressed a drain in Buttonwood that overflows during heavy rainstorms. [It was identified as CB-5A and CB-59] o Mr. Nocera noted he pointed this out to Mr. Molhberg and he will look at it. o Mr. Teague will obtain pricing for the cleaning of the interconnects. C. Discussion of Swimming Pool and Tennis Center Ownership Transfer • Mr. Cook will continue to explore the option of transferring the swimming pools and tennis court to the CDD. o Mr. Cook noted insurance will be one of the key items to understand and if there will be an increase in the premium. Mr. Teague noted the above ground items such as the bathrooms, fencing and pumps will require a new policy. o Will removing the pool and tennis court from the Master Association policy have an impact? Mr. Read will make an inquiry to the insurance company. o How far is the CDD taking over the costs of the pool -buying the propane, if a tank goes bad do they have to dig it up and fix it? Mr. Cook responded some of that will he figured out as we work through the process. Fli.s exception is f a tank is needs repair or replaced the CDD would fund it but the operation expenses of chlorine and propane would continue to be the Master Association. o Both Board's need to know what costs is being assumed by whom and budgets adjusted accordingly. o Non-resident amenity memberships were addressed. SIXTH ORDER OF BUSINESS Manager's Report A. Financial Report for September 2013 • Mr. Teague outlined the financials. 4 1611 . Al October 14, 2013 Cedar Hammock CDD On MOTION by Mr. Cook seconded by Mr. Vaselewski with all in favor,the financial report for September 2013 was accepted. B. Acceptance of Audit for Fiscal Year 2012 • Mr. Teague reported it was a clean audit. On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor, the audit for fiscal year ending September 30, 2012 was accepted and Mr. Vaselewski was authorized to execute the APR for transmittal to the State. C. Consideration of Motion Assigning Fund Balance • Assigning Fund Balance as of 09/30/13: o Operating Reserve $38,077 o Reserves - Bridges $58,180 o Reserves -Bulkheads $125,245 o Reserves -Lakes $70,460 o Reserves -Roadways $193,598 • Mr. Read reported the composite material used for the bridge planking is popping up. Discussion followed on possible fixes - Mr. Molhberg will try to see if he can identify a fix. On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor, assigning Fund Balance as listed above was approved. SEVENTH ORDER OF BUSINESS Attorney's Report There being none,the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being no report, the next item followed. 5 Al I October 14,2013 Cedar Hammock CDD NINTH ORDER OF BUSINESS Supervisor Requests • Mr. Nocera addressed Stock Development suing Lely CDD for charging too much in assessments. Discussion followed on CDD assessments. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. McClellan seconded by Mr. Minamyer with all in favor,the meeting was adjourned. Calvin Te._.- rank Vaselel ski Secretary Chairman 6 / 61 .1 A 2 -57-c-)• By iL Naples Heritage Community Development Dis rlc Board of Supervisors Peter J.Lombardi,Chairman Calvin Teague,District Manager Peter V.Ramundo,Vice Chairman Gregory L.Urbancic,District Counsel Kenneth R.Gaynor,Assistant Secretary William McAnly,District Engineer Gerald G.James,Assistant Secretary Richard J.Leonhard,Assistant Secretary Regular Meeting Agenda November 5,2013—9:00 a.m. 1. Roll Call 2. Approval of the Minutes of the May 7,2013 Meeting 3. Public Comment on Agenda Items 4. Old Business A. Fish Stocking B. Lake Bank Repairs 5. New Business A. Road Repairs 6. Manager's Report A. Approval of Financial Statements 7. Attorney's Report 8. Supervisors' Requests 9. Audience Comments 10. Adjournment NOTES: The next meeting is scheduled for Tuesday,January 7,2014,at 9:00 a.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Naples Heritage Golf and Country Club Clubhouse Coral Springs,FL 33071 8150 Heritage Club Way 954-753-5841 Naples,FL 16I 1 A 2 PROJECT SUMMARY District/Community Naples Heritage Project Manager Tennille Adams Project Title Fish Stocking Date November 4, 2013 Summary I asked Barry Eaton from Florida Fish Farms for his recommendation on stocking the lakes with the $5,000 budget. He would rather leave that decision up to the board. However, he would like you to consider some points before making a final decision. First, fish are harvested seasonally limiting the time of year which specific types of fish can be stocked in the lakes. Secondly, the price per fish will increase outside the listed price of his estimate; view price list attached. And last, stocking one type of fish at a time can cause them to die due to lake of forage and/or breeding conditions. Please note that I'm expecting a quote from Lake Masters, who gets their fish from Florida Fish Farms. • 161142 Florida Fish Farms, Inc. 9684 CR 705 Center Hill,Florida 33514 Phone: (352)793-4224 Fax: (352)793•6898 April 23,2013 Severn Trent Management Service Attention: Tennille Adams 5911 Country Lakes Drive Fort Myers, Fl. 33905 Dear Ms. Adams Florida Fish Farms, Inc. is pleased to offer the following: 32,250 bluegill and redear sunfish 1"-2" in length(stocked at a rate of 500/acre), 21,150 channel catfish 3"-5" in length (stocked at a rate of 300/acre), and 8,816 Florida large mouth bass 1 1/4"- 1 1/2" in length (stocked at a rate of 125/acre). In the following breakdown the species will be abbreviated as: bluegill and redear sunfish; BG, channel catfish; CF, and Florida large mouth bass; LMB. The breakdown of species, and numbers of fish for each pond to be stocked are as follows: (1)1.41 acre: 705 BG, 423 CF,177LMB(2) 12.4 acre: 6,200 BG,3,720 CF, 1,550 LMB (3)2.14 acre 1,070 BG,642 CF, 268 LMB(4) 2.61 acre: 1,305 BG,783 CF, 326 LMB(5)6.02 acre: 3,010 BG, 1,806 CF, 753 LMB (6) 9.11 acre:4,555 BG, 2,733 CF, 1,139 LMB(7)no acreage(8) 3.16 acre 1,580 BG, 948 CF, 395 LMB(9) 3.75 acre: 1,875 BG, 1,125 CF,469 LMB(10)4.64 acre: 2,320 BG, 1,392 CF, 580 LMB (11) 7.26 acre 3,630 BG, 2,178 CF, 908 LMB(12) 7.48 acre: 3,740 BG, 2,244 CF, 935 LMB (13) 1.30 acre: 650 BG, 390 CF, 163 LMB (14) 5.36 acre: 2,680 BG, 1,608 CF,670 LMB (15) 3.12 acre: 1,560 BG, 936 CF, 390 LMB(16) .74 acre: 370 BG, 222 CF, 93 LMB. Cost per fish: BG 18 cents, CF 18 cents, and LMB 50cents each. The total cost, including delivery and stocking: $14,560.00. Please note that the Bluegill and redear sunfish , and the Florida large mouth bass are only avaiable at certain times of the year. This is due too high water temperature for harvesting the bluegill, and the bass only spawn in the spring and are unavailable for most of the year.We will have the bluegill available until sometime around May, and the bass until late June, early July. We can work with you on the timing, as we sometimes have these species available later than normal. Mr. Ron Slay is the owner of Florida Fish Farms, Inc., and he has instructed me to give you the contact number for our insurance provider. Florida Farm Bureau: 352-793-4545. You may ask for Mark Peterson, or any other agent at the Farm Bureau to obtain proof of insurance. Thank you for your interest in our product. Sincerely: Barry Eaton www.floridafishfarms.com 1611 A 2 Naples Heritage Community Development District Financial Report September 30,2013 Prepared by SEVERN SERVICES l6ll ' A2 Naples Heritage Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet-General Fund Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Cash and Investment Report Page 4 Non-Ad Valorem Special Assessments Page 5 Check Register Page 6-7 161142 Naples Heritage Community Development District Financial Statements (Unaudited) September 30,2013 . , , 1611 7:$ y C °' I.L 0_ L. w C N 0 0) (0 N r O W U) co co T O O (D IN- J co co •t O f Q r co- t 0 Co M I— u) (0 ) (0 0 H (n en N Cr) .... O N N L p Z N m 0 eH H a)• E IT m ° vUi a) to a W (� Cr) z w W o 7 8 U Z c Z U Q a) 'O < • Q v) N J O m s N W Ce K m ra a ( W Z .o. a) N a . s v W v C Z d N Q! E. 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O J aE 40 Z 0 1611 A 2 Naples Heritage Community Development District Supporting Schedules September 30,2013 1611 A Naples Heritage Community Development District Cash and Investment Report September 30, 2013 ACCOUNT NAME BANK NAME YIELD MATURITY BALANCE GENERAL FUND Checking Account- Operating SunTrust 0.10% $ 10,589 Checking Account-Operating BankUnited 0.00% 1,250 Money Market Account BankUnited 0.45% 51,336 Total $ 63,175 Report Date: 10/18/2013 Prepared By: Page 4 Severn Trent Management Services . . . l6I1A2 1 Naples Heritage Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2013 ALLOCATION Discount/ Collection Gross Date Net Amount (Penalties) Costs Amount General Fund Received Received Amount Received Assessments Assessments Levied $59,925 $ 59,925 Allocation % 100% 100% 11/07/12 410 23 8 441 441 11/14/12 7,550 321 154 8,025 8,025 11/29/12 16,793 714 343 17,850 17,850 12/13/12 21,389 902 437 22,728 22,728 01/09/13 1,559 49 32 1,640 1,640 02/08/13 5,097 136 104 5,337 5,337 03/06/13 509 6 10 525 525 04/10/13 2,101 2 43 2,146 2,146 05/07/13 750 (3) 15 762 762 06/04/13 98 (3) 2 97 97 06/21/13 379 (11) 8 376 376 0 0 0 0 TOTAL $ 56,635 $ 2,136 $ 1,156 $ 59,927 $ 59,927 % COLLECTED 100% 100% Report Date: 10/18/2013 Prepared by: Severn Trent Management Services Page 5 . . . . 1611424. 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LL co V) u) u) u) 0 (n VJ N LL co co 0 0) 0) co CO N CO u) w Y 0 a N. 0 M M M M M M M N7 M M M M M M M M M M M M m_ M M M M M M M M M M M M M M U m L O M M . . . •- .- s- N N O) 0) O) 7- � ^ ^ N 0- r CO M t�+ M N N 0) NO to _ co L l0 0 O N N 0 0 0 0 O N N N N N N CV N N N N N 0 0 0 N CO N NV o o •- •- 0 0 Z O V cr, N Nn N to to h N La co LD co O co co co r- r- r• co rn 0( on an m on W m v c v V' N D 0 000000000000000000000000000000 0 0 0 0 pp LL O U 6 J N M A W 4 D G O N N M m M M a m I) N D) m D 0)) o-) m a O 0 0 0 0 0 0 c N - CO O Z Q `� CO N N N NO CO N CO N 0 In N N LO O N N o () f 0 N n CO CD D CO 0 0 NI) ■f) )V M M M M M M M M M M M M M M M M M 0 M M M N M M M M M M M M M M M M ra 0 w 'O Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O ` O o z w g o 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C LL 19 Cr . , . . . 1 A2 of i b 1 — _ r 0 0 0 0 ,) M N a) m C 0) Q v v c v co ,,j �j N e m co co co 0_ to » to to to m O R c� 0 n w .0 U 4 C c a 8 U Q U N 0 J 1-li U U 2 A LL H o 0 E m z c Q J_ ca M O N 1 O N M C 8 m .8 ID 4 o Z .0 n m ° 01 0, 01 O1 O, co M Z y C C. 11 z 0 .'77 .N .N .� N a f7 L o 8 a a a° a .0 a) x `., v U 0 0 0 2 0 _ T ' T T a Co C o E '° (Oct CO 2 2 0 o a r, `_: In In d m Q. 'p N N ON N N IO L ., (/) ; O: Oi Z U N o 0 0 0 0 (_ a T T T T T W f f f f X a1 cn 0 ° Z J J J J LL a) 0 0 0 0 0 Y >- )- >- >- Q ¢ < < < a a a a a 0 a 0 4 ce cc O = a 0 ll a Z z O Q •0 -. I=- O n 7 Z J K � Q 6 I- H = Z w W w w �? • 1 1 42 . LS 03 n By f MINUTES OF MEETING NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Naples Heritage Community Development District was held on Tuesday, November 5, 2013 at 9:00 a.m. at the Naples Heritage Golf and Country Clubhouse, 8150 Club Way,Naples, Florida. Present and constituting a quorum were: Peter J. Lombardi Chairman Peter V. Ramundo Vice Chairman Kenneth R. Gaynor Assistant Secretary Gerald James Assistant Secretary Richard Leonhard Assistant Secretary Also present were: Cal Teague District Manager Patrick Dorbad General Manager The following is a summary of the discussions and actions taken at the November 5, 2013 Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the May 7, 2013 Meeting Mr. Lombardi stated each Board member received a copy of the minutes of the May 7, 2013 meeting and requested any corrections, additions or deletions. There not being any, On MOTION by Mr. Gaynor seconded by Mr. Ramundo • with all in favor the minutes of the May 7, 2013 meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • There was no public in attendance. 12-31-13 6 A 2 November 5, 2013 Naples Heritage CDD FOURTH ORDER OF BUSINESS Old Business A. Fish Stocking • Fish stocking options were discussed. On MOTION by Mr. Ramundo seconded by Mr. Leonhard with all in favor this item was tabled pending additional information. B. Lake Bank Repairs • Supervisor Gaynor provided an update on the lake bank repairs completed in 2013. • It was noted the HOA has committed $50,000 to the lake bank effort beginning in May 2014. FIFTH ORDER OF BUSINESS New Business A. Road Repairs • Discussion ensued with regard to a 2014 community wide road repair project. • A plan for coordinating the project including bidding requirements will be presented at the next meeting. SIXTH ORDER OF BUSINESS Manager's Report Mr. Teague addressed the following: A. Approval of Financial Statements • The financial statements for the period ending September 30, 2013 were reviewed. On MOTION by Mr. James seconded by Mr. Leonhard with all in favor the September 30, 2013 financials were accepted. SEVENTH ORDER OF BUSINESS Attorney's Report There not being any,the next item followed. 12-31-13 2 1611 A2 November 5, 2013 Naples Heritage CDD EIGHTH ORDER OF BUSINESS Supervisor's Report There not being any,the next item followed. NINTH ORDER OF BUSINESS Audience Comments There not being any, the next item followed. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Leonhard seconded by Mr. Gaynor with all in favor the meeting was adjourned. Cal Teague f Peter J.rom ar 'i- Secretary Chairman 12-31-13 3 • 16. 11 A3 191 Heritage Greens Community Development District ?),3 Board of Supervisors `C F(Q� Ronald Parrott.Chairman Calvin Te.�''f/''e,rt icrict iiit �O,4 George Coombs.Vice Chairman. Greg I lrhsnt!C/Qiptricl Cote s Marsha Loghlan.Assistant Secretary lame'Carr.11:. 1)istI Ct inccr Y 33 Jim Marshall.Assistant Secretary+ C..OtiA I Icnrc Michaelson.A sistanl Secretary 'f JS Regular Meeting Agenda Monday October 21,2013 6!00 p.m. Opt 1. Roll Call 2. Approval of Agenda 3. Audience Comments 4. Approval of the Minutes of the September 16, 2013 Meeting S. Old Business A. School Crossing Guard Update B. Security Discussions C. Sidewalk Repair Project Update D. Update on Vegetation Removal 6. New Business A. Stormwater Pipe Cleaning Proposals 7. Manager's Report A. follow-Up Items B. Motion Assigning Fund Balance as of September 30, 2013 C. Approval of Financial Statements H. Attorney's Report 9. Engineer's Report 10. Supervisors' Requests and/or Comments 11. Audience Comments 12. Adjournment Note: Next meeting is scheduled for Monday,November 18. 2013 at 6:00 p.m. District Office: Meeting Location: 210 N Uriversily Drive, Suite 702 Heritage Greens Community Center Coral Springs,Florida 22'5 Heritage Greens Drive 954-753-5841 Naples,Florida www.h eritageg reenscdd.org 1611 A • • 3 Tincher Concrete Construction, Inc. 16900 Gator Road Fort Myers, FL 33912 (239)267-7766 FAX(239)267-3532 CHANGE ORDER a.. Proposal# 1071939 Submitted To l i .1���, Phone 954-753-5841 Fax 954-796-0623 Date 9/11/2013 ett, Company Severn Trent Services Project Heritage Greens Sidewalk Repair Address 210 North University Drive, Location Naples City Coral Springs Engineer Drawing Date 1N/ State FL Zip 33071 Project# Revision CODE/'DESCRIPTION UNIT RATE QTY UOM :TOTAL ITEM#1 $25.00 327 LF $8,175.00 Root Barrier Optional Includes 19.5"deep root barrier Application to help prevent sidewalk lifting from roots Total: $8,175.00 This is a proposal only. Contractual and scheduling details to be agreed upon efore start of work. In order to guarantee pricing,Tincher Concrete Construction, Inc, must be notified of proposal acceptance within 30 days of date of proposal. Access to work area to be provided (chute pour from readymix truck). Does not include sealers, (concrete or joint), joints other than sawcut or 1/2"bitiminous fiber or surface treatments. Concrete work only, layout by others,to be cut and compacted to proper grade. Price based on one crew per day during normal daylight hours, Monday through Friday. All quantities are approximate, final payment based on field measure. Does not include excavation, engineering, testing, or tra/Pc control Tincher Concrete Construction, Inc. will choose its os+ot concrete supplier. Note:A!I concrete is 3000 PSI with no reinforcement unless otherwise noted. We hereby propose to furnish labor and materials -complete in accordance with the above specifications, for: dollars $ $8,175.00 By: Terry Signature Title Date Pnnlee 10/1520139:0527 AM Pape 1 • • 16 I 1 A3 III SIDEWALK LENGTH X 4' BARRIER STREET ADDRESS WIDE RECOMMENDED FEET HERITAGE GREENS DR ENTRANCE* 8 2396 8 * 8 2392 8 * 8 2388 4 2376 8 * 8 SCHOOL XING(2) 6 2372 4 2368 8 * 8 2360/2358 8 * 8 2252 4 2236 4 2224 4 2220 FRONT 8 * 8 2220 SIDE(2) 16 * 16 SUBTOTAL 98 64 CRESTVIEW WAY MORNING SUN LN TO GC 10 XOVER(2) 2041 4 2021/2015 13 * 13 1997-126 16 * 16 1997-127 20 * 20 1981-138 10 * 10 1981-140 10 * 10 1957-157 10 1953-163 4 1953-162 4 * 8 1945-167 26 * 16 1945-165 6 1937-170 8 * 8 1917 14 * 14 1913 13 * 13 1909 9 * 9 1905 4 1901 9 * 9 1897 10 * 10 1893 (2) 8 * 8 1889 6 1885 6 * 6 SUBTOTAL 220 170 MORNING SUN LN 1601* 5 1649* 5 1657* 5 . . . 1611 A3 1 1665/1661 5 1697 5 1717 5 1737/1733 5 1871 5 1959 5 1987 AT GC ROVER 12 * 12 1991/1995 20 ** 10 2019 5 * 10 2055/2051 5 2117 5 2127 10 * 10 2135 5 2139 15 * 15 2155 5 2185/2179 12 * 12 2189 12 * 12 SUBTOTAL 131 81 AVAIAN CT ENTRY* 1841 12 * 12 SUBTOTAL 12 12 �^�ra a��`�'_ i y a m � ,. ) '�+s n����,�A � ' zA^ drx,'ug t �� r;9ca' §� ^:� �aa F^ "xh,' N} f,: LL a%d` iP�rx'. g�` AMI 'i' pCN¢""�., -.w"z?3' d ',; ; sz. 23 l W, �.. .. .rte _.. ,:;. ^.:Yv�$"-. ��.ra",..�w.:�,,:.�...= . sue,. k.... 5- c `ftY.�.���,�,ti 5' °Sv.a �.. �,x�'.�� ,:, .1611 143 my ... . ,.... . ...- ,,,,,,,„• , ,„,, -- .,..• ...., ,...,.„...„„ ..,,..,„...i„,„: r. ., e flr, - -„,k^ ;‘,5,;,,,.:} ,iVi. , 6 ,..„ ,,, . ,..:,-.--,1-t,::?;5.:, . . . t...,,_,.4.4..,:,..,„.,$,, , -„ :,...;,,„„It.„,..,,,,:., , -„,.• -,..-t4,..50 :. 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" o V 1i,, (f S_ � ., a, ;" C 1 N y+ ►° k g �J� x* j^t ak s t ` rte, t1 '`a ,`s "� � '° •; v 2 _ -' k t A c G" �" y '�14 .'sue ,a15.*'� Im ,. r: �. - t x u f f k @� S 4; tv.'? f 4 +rah 4.4,4! "'- q .i 6.f R.. C E• Q .. cr: I -1i • N d l i a . • • 1 6 1 1 A 3 ii § in 0 0 R _ d 0 2 k $ g 3 7 k l cti o k $ ? \ § k G u g ® 2 3 0 o _ CO k � CO 2 0 E » ' g E E E ''''m co 6 s 6 0 o e G $ s m 2 q & ¥ e o 0 \ 7.-.) I � in _ § f a \ 7 E ■ m a c o O a 0 3 E 8 k@ 2 o e a co q \ i _ ' • — z CIJ k$ CO \ \ $/ ƒk k Q. v /� VI to E § C. d § 2 E Ti. \o U O w { kn L- c \ k m - c a)\ \ \ 1611 ' A3 Pepin, Christopher From: Pepin, Christopher Sent: Friday, September 20, 2013 1:44 PM To: 'Scott Copeland (copelandsei @aol.com)' Subject: Heritage Greens-Storm Water Structure-Cleaning Request Attachments: MAIN PLANS.PDF; HG-APPENDIX D-SYSTEM ASSESSMENT SPREADSHEET.PDF; HG -Locations of Deficient Storm Water Structures.pdf Hi Scott, I have the below described project coming up and wanted to know if this is something you would like to bid on? If so,just let me know if you have any questions. The Heritage Greens CDD is asking that we obtain proposals to clean out multiple storm water structures throughout their community. Can you please provide us 4 separate proposals to complete the following tasks: 1. Clean out 4 inter-connect inlets that are classified as high priorities. Locations are identified as purple on the attached plans. 2. Clean out 8 inter-connect inlets that are classified as medium priorities. Locations are identified as yellow on the attached plans. 3. Clean off 11 manhole covers and inspect the insides of each basin. Clean out the structure if needed. Locations are identified as green on the attached plans. 4. Try and locate the 8 manhole covers that were not found during the Storm Water Management inspection. If located in grass clean off the manhole cover and inspect the insides of each basin. Clean out the structure if needed. Locations are identified as orange on the attached plans. If the manhole covers are under asphalt only mark the location. Heritage Greens is located at: 2215 Heritage Greens Drive.Naples, FL 34119 Please have your proposals back to us by October 14`h Thank you, Christopher Pepin Severn Trent Services Management Services - Ft. Myers T: +1 239 245 7118 ext. 302 M: +1 239 220 1620 F: +1 239 245 7120 E: cpepin(ap,scverntrentrns.com 1 A3 Pipe Item# Item Description Dia. Current Condition Recommendation of Corrective Action In HW-16 Headwall WM HW-20 Headwall 36 14''Sediment Flush Sediment from Structure&U•stream Pi.e HW-23 Headwall 30 HW-33 Headwall 24 HW-36 Headwall 24 HW-38 Headwall 24 8"Sediment Flush 1inen from . CB-43 Catch Basin 24 HW-55 Headwall 36 15"Sediment Flash Sediment froni'Stmeture t:Upitream Pipe HW-68 Headwall 24 6 Sed.,Bank Erosion,Lt Veg. Flush Sad from Structure&Pipe,Add Fill and Compact in Eroded Areas HW-73 Headwall 24 8"Sed. Cracked Concrete Flush Sed.from Structure& $ m Pk's.Monitor Cra k n. MH-79A Manhole 18 HW-81 Headwall . • . ,-FlUsh.Sed iiierit train Stra; MH-53A Manhole 24 MH-88A Manhole 24 MH-90A Manhole 24 CB-109 Catch Basin 18 MES-113 Mitered End 18 (Headwall)6"Sediment Flush S ent,from Structure; Upstream Roe . MES-117 Mitered End 18 Headwall 6"Sediment,. Flush Seam=nt from ...II_re; =1: P CB-118 Catch Basin 18 CB-122 Catch Basin 18 CB-126 Catch Basin 18 CB-132 Catch Basin 18 P2 Headwall 18 MH-3 Manhole 24 MH-14A Manhole 24 MH-26 Manhole 30 MH-29A Manhole 30 MH-296 Manhole 36 1 MH-59 Manhole MH-73A Manhole 24 MH-86A Manhole 20%to 49%block, Yr; 1 . • iou 4 1 r- 1...:,,:',,,,, .-'„,' • .. \ i o :' ,;74..,,,., Ili I n, , 4 I / s IIII\"'""r" .i I_ 1 _ _ Ire `. 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Ili; :R _.„ - ,...:1 : Ci.f...55..n..t,+,.,,.,naaa9a,iai iea5i3,Siii i9aaiiaiiiiie iiiiiiiiiieiaia aaaaiieiai,a ^I I - �( A3 'I . .„. 6 :::_, , 1 -', Copeland Southern Enterprises,lnc. DATE: 09/25/2013 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN TELEPHONE NO.: (239)245-7118/302 COPELAND SOUTHERN ENTERPRISES,INC.AND Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:cpepin @severntrentms.com OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF: Christopher Pepin,Management Time&Materials based upon the Rate Schedule Services in effect at the time service is rendered. PROJECT NAME:High priority Culvert Cleaning of HW-16,23,33,36 Estimated Fees: $ Not-To-Exceed Fixed Fee based upon the Rate WORK DESCRIPTION: Clean out four lake culverts that are 50% - 75% Schedule in effect at the time service is rendered: plugged with sediment which is impeding water flow from street drainage $ systems. REMARKS: 1) 1100 feet of Lake Culverts will be flushed out from upstream Lump Sum Fixed Fee: $ 7700.00 structure plus headwall end are to be cleared of sand after flush has been completed to insure many years of proper flow conditions. 2)Work can be done Total Fees: $ 7700.00 now, during high water,but it is our recommendation to wait for the dry season when the water levels are lower,which will allow us greater access to the lakes with our equipment so we can remove more material which is causing the obstruction in front of the headwalls. Dear Christopher Pepin Pursuant to your request, Copeland Southern Enterprises, Inc. is pleased to submit the following proposal for over 1100 feet of Lake Culverts that will be flushed and cleaned in Lakes 12 through 14 for the above-referenced project: SCOPE OF SERVICES(Limited to the following): I. A 3 man crew will clean out 4 culverts totaling over 1100 feet of 24"and 30"RCP from junction boxes to headwalls in Lakes with high pressure water pumps which will use existing lake water. 2. MOT will be set up around street and work areas to insure safety for local residents,visitors and workers. 3. Inlet grates will be locked back in place after work is completed on each culvert. 4. Work should take 3 days to complete all 1100 feet of the culvert cleaning project on phase 1. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in full with proposal fee upon the completion of 388 ft of culvert cleaning. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the attached contract and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile 4 239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: 1611 A3 Copeland Southern Enterprises,Inc. DATE: 09/25/2013 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN 245-7118/302 COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239) Fax No: (239)245-7120 Herita2e Green Community Development District E-MAIL:cpeoinl severntrentms.com OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF: Christopher Pepin,Management Time&Materials based upon the Rate Schedule Services in effect at the time service is rendered. PROJECT NAME: Culvert Cleaning Phase 2 for HW-20,38,55,68,73,81 Estimated Fees: $ and MES-113,117 Not-To-Exceed Fixed Fee based upon the Rate WORK DESCRIPTION: Clean out 8 lake culverts that are 50% plugged Schedule in effect at the time service is rendered: with sediment which is impeding water flow from street drainage systems. $ REMARKS: 1) 1270 feet of Lake Culverts will be flushed out,from upstream Lump Sum Fixed Fee: $ 10,570.00 structure plus headwalls and MES will be cleared of sand after flush has been completed to insure many years of proper flow conditions. 2)Work needs to be Total Fees: $ 10,570.00 done during dry season when the water levels are lower, which will allow us greater access to the lakes with our equipment so we can remove more material which is causing the obstruction in front of the headwalls which will be needed in order to rebuild eroded slope on Lake 15. Dear Christopher Pepin Pursuant to your request,Copeland Southern Enterprises, Inc. is pleased to submit the following proposal for over 1270 feet of Lake Culverts that will be flushed and cleaned in Lakes 2, 10-12, 15, 16 for the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. A 3 man crew will clean out 8 culverts totaling over 1270 feet of 18" to 36"RCP from junction boxes to headwalls in Lakes with high pressure water pumps that use existing lake water. 2. MOT will be set up around street and work areas to insure safety for local residents,visitors and workers. 3. Inlet grates and Manhole lids will be locked back in place after work is completed on each structure. 4. Crews will pull material from bottom of Lake and place on slope around HW 68 to match existing lake slope for 20 feet either side of headwall,erosion Matt then will be installed to hold material in place and stop erosion,plus pickerelweeds and soft rush will be planted within the 40 foot repaired area on the south end of Lake 15. 5. Work should take 5 days to complete all 1270 feet of the culvert cleaning and planting project on phase 2. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in full with proposal fee upon the completion of 388 ft of culvert cleaning. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the attached contract and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: 161 . 1 , A3 Copeland Southern Enterprises,Inc. DATE: 09/25/2013 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN 245-7118/302 COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239) Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:cpepin(ciseverntrentms.com OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF: Christopher Pepin, Management Time&Materials based upon the Rate Schedule Services in effect at the time service is rendered. PROJECT NAME: Structure Clear and Clean Phase 3 for CB-43, 109, 118, Estimated Fees: $ 122,126, 132 Plus MH-79A,83A,88A,90A and P-2 Not-To-Exceed Fixed Fee based upon the Rate WORK DESCRIPTION: Clear off and clean out 11 lake culverts that are Schedule in effect at the time service is rendered: 50%plugged with sediment which is impeding water flow from street drainage $ systems. REMARKS: 1)2170 feet of Lake Culverts will be flushed out from upstream Lump Sum Fixed Fee: $ 15,170.00 structure plus headwalls and MES will be cleared of sand after flush has been completed to insure many years of proper flow conditions. 2)Work needs to be Total Fees: $. 15,170.00 done during dry season when the water levels are lower, which will allow us greater access to the lakes with our equipment so we can remove more material in front of the headwalls and cut back vegetation. Dear Christopher Pepin Pursuant to your request, Copeland Southern Enterprises, Inc. is pleased to submit the following proposal for over 2170 feet of Lake Culverts that will be flushed and cleaned in Lakes 6, 10-11, 15, 16 for the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. A 3 man crew will clean off, inspect and clean out 11 culverts totaling over 2170 feet of 18"to 24"RCP from junction boxes to headwalls in Lakes with high pressure water pumps that use existing lake water. 2. Crews will trim back vegetation and remove debris blocking structure and haul debris off-site to the County dump. 3. MOT will be set up around street and work areas to insure safety for local residents,visitors and workers. 4. Inlet grates and Manhole lids will be locked back in place after work is completed on each structure. 5. Work should take 5 days to complete all 2170 feet of the culvert cleaning and debris removal on phase 3. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in full with proposal fee upon the completion of this phase. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the attached contract and return a copy to our office by Fax or Email,Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: 1 warrant and represent that I am authorized to enter into this contract for professional services and T hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: 61 1 A3 Copeland Southern Enterprises,Inc. DATE: 09/25/2013 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN 245-7118/302 COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239) Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:cpepin(a,severntrentms.com OWNER INFORMATION: PROJECT MANAGER: Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF: Christopher Pepin,Management Time&Materials based upon the Rate Schedule Services in effect at the time service is rendered. PROJECT NAME: Locate and Clean off Manhole Structures Estimated Fees: $ 7.00 per foot Not-To-Exceed Fixed Fee based upon the Rate WORK DESCRIPTION: Locate 8 buried manhole structures, buried under Schedule in effect at the time service is rendered: years of vegetation growth.Clean off manhole top and remove debris from site. $ REMARKS: After manholes have been located and inspected, and are found Location and clean off Fee: $ 1320.00 in need of flushing, an additional fee of seven dollars per foot of pipe will be charged for culverts in need of cleaning. But only after the approval is given to Total Fees: S .00 CSEI for the additional funds needed,and a request to proceed from the owners. Dear Christopher Pepin Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for the location and clean off of vegetation so South Florida water management can-do their annual inspections for the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. MOT will he set up around street and work areas to insure safety for local residents,visitors and workers. 2. A 3 man crew will locate missing manhole structures,dig out and clean off each structure's top and remove vegetation, dirt and debris from site to County dump,for a fee of$165 per structure. 3. Manhole lids will be locked back in place after structure inspection work is completed on each manhole. 4. Dig out and cleanup work should take 2 days to complete project on phase 4,not including any additional pipes that may need to be flushed after inspections. 5. After structure tops have been cleaned and culverts are found in need of flushing it will be an additional charge of seven dollars per foot to clean structure culverts. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in full with proposal fee upon the completion of phase. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the attached contract and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: i warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: 1611 A3 -II �pSHo andsh ore n terprises, LLC • ev“'Q� Streambank&Shoreline protection/stabilization/reclamation Design Build(Engineering,Surveying,Permitting, Construction) d/b/a Erosion Restoration,LLC Reinforcing the American Soils for over a decade Heritage Greens CDD ESTIMATE #2024 Attn: Mr.Chris Pepin Severn Trent Management Services Date: 10/9!2013 Fort Myers, FL Clean out 4 inter-connect inlets that are classified as high priorities. Landshore Enterprises, LLC will use suction dredge to clean out 4 culverts. Each culvert will be cleaned inside at least 10' into the culvert and all sand in front will be dredged to the deep end of the pond. Any debris around headwall or pipe end will be removed and disposed. '� + ITEMIZED ESTIMATE;TIMEAND'MATERIALS General Site Preparation/Mobilization $2,850.00 Cleaning Operation $3,900.00 Hydraulic dredging Earthwork $288.00 Sand 18 C.Y. Culvert Inverts HW-16 Headwall-30 15"Sediment Flush Sediment From Structure&Upstream Pipe HW-23 Headwall-30 16"Sediment Flush Sediment From Structure&Upstream Pipe HW-33 Headwall-24 15"Sediment Flush Sediment From Structure&Upstream Pipe HW-36 Headwall-24 24"Sediment Flush Sediment From Structure&Upstream Pipe Landscaping $370.00 Sodding 200 S F. Cleaning 1 E.A. TOTAL ESTIMATED JOB COST J $7,408.00 Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 1 of 8 16I1 - A3 an dsh care E n terprlses, LLC e.v“ Streambank&Shoreline protection/stabilization/reclamation Design Build(Engineering,Surveying,Permitting, Construction) d/b/a Erosion Restoration,LLC Reinforcing the American Soils for over a decade �� � . � `� � PA��ENT�§Pkl.Epl��� �,. _,.. A.�..�., , r �t_,��d�,, '� ..'�.�. .0��� �_,..». f .. .s.. e,.. .,.... _� a,.,,... ENO v .� .. e.,i .t... I ..,e.,. � M Landshore Enterprises'payment policy is as follows: 25% Booking Date 35% Commencement Date 40% Completion Date **Invoice is due upon receipt** SPECMVP QNDITIQNS x ui ° W W +;* 3<,W" r .x, ,t, The prices quoted in this proposal are based on visual observation only The client is responsible for survey, engineering and permitting with all government agencies having jurisdiction over the subject site. Actual prices may vary due to pre-existing geotechnical, or hydrographic conditions which will require different equipment, labor and material. No changes to the approved contract will be made without written approval from the client. Landshore Enterprises, LLC will reimburse to the client 90% of savings resulting from value engineering. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore Enterprises, LLC, the stipulated above price does not include rock removal, addition of suitable material as necessary, heavy equipment,land surveying,bathymetric survey,geotechnical exploration,engineering or permitting. Landshore Enterprises, LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client. Landshore Enterprises, LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This is an estimate only. This is not a contract.This estimate is for completing the job described above,based on our evaluation.It does not include unforeseen price increases or additional labor and materials which may be required should problems arise. Client Representative Signature Date Erosion Restoration Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale, Florida 33309 Tel:(954)327-3300 • Fax:(954)533--1556 • Email:info @landshore.com 2 of 8 • 1611 , A3 5HO y Landshore Enterprises, LLC e>v��c'q�`� Streambank&Shoreline protection/stabilization/reclamation Design-Build(Engineering,Surveying,Permitting, Construction) d/b/a Erosion Restoration,LLC Reinforcing the American Soils for over a decade Heritage Greens CDD ESTIMATE #2025 Attn: Mr.Chris Pepin Severn Trent Management Services Date: 10/9/2013 Fort Myers, FL Clean out 8 inter-connect inlets that are classified as medium priorities. Landshore Enterprises,LLC will use suction dredge to clean out 8 culverts. Each culvert will be cleaned inside at least 10' into the culvert and all sand in front will be dredged to the deep end of the pond. Any debris around headwall or pipe end will be removed and been disposed. ITEMISED ESTPMATE:TIME AND; ATERPALS_, General Site Preparation/Mobilization $4,200.00 Cleaning Operation $6,240.00 Hydraulic dredging Earthwork $576.00 Sand 36 C.Y. Culvert Inverts HW-20 Headwall-36 14"Sediment Flush Sedimet From Structure&Upstream Pipe HW-38 Headwall-24 8"Sediment Flush Sedimet From Structure&Upstream Pipe HW-55 Headwall-36 15"Sediment Flush Sedimet From Structure&Upstream Pipe HW-68 Headwall-24 6"Sed.,Bank Erosion,Lt Veg. Flush Sed.From Structure&Pipe.Add Fill and Compact in Eroded Areas HW-73 Headwall-24 8"Sed.,Cracked Concrete Flush Sed.From Structure&Upstream Pipe.Monitor Cracking HW-81 Headwall-30 6"Sediment Flush Sediment From Structure&Upstream Pipe MES-113 Mitered End-18 (Headwall)6"Sediment Flush Sefiment From Structure&Upstream Pipe MES-177 Mitered End-18 (Headwall)6"Sediment Flush Sediment From Structure&Upstream Pipe Landscaping $582.50 Sodding 450 S F. Cleaning 1 E.A. TOTAL ESTIMATED JOB COST ( $11,598.50 Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 3 of8 . . . 1611 43 1 p5Ho andshore Enterprises, i c eNteaQ Streambanlc&Shoreline protection/stabilization/reclamation Design Build(Engineering;Surveying,Permitting, Construction) d/b/a Erosion Restoration,LLC Reinforcing the American Soils for over a decade Landshore Enterprises'payment policy is as follows: 25% Booking Date 35% Commencement Date 40% Completion Date **Invoice is due upon receipt** r h I ` SPECIAL C19NPITIONS0 dit . lgde ". .'z E, s , a tk ` .b The prices quoted in this proposal are based on visual observation only. The client is responsible for survey, engineering and permitting with all government agencies having jurisdiction over the subject site. Actual prices may vary due to pre-existing geotechnical, or hydrographic conditions which will require different equipment, labor and material, No changes to the approved contract will be made without written approval from the client. Landshore Enterprises, LLC will reimburse to the client 90% of savings resulting from value engineering. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore Enterprises, LLC, the stipulated above price does not include rock removal, addition of suitable material as necessary, heavy equipment,land surveying,bathymetric survey,geotechnical exploration,engineering or permitting. Landshore Enterprises, LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client. Landshore Enterprises, LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This is an estimate only. This is not a contract.This estimate is for completing the job described above,based on our evaluation.It does not include unforeseen price increases or additional labor and materials which may be required should problems arise. Client Representative Signature Date Erosion Restoration Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 4 of . 1611 ,y • • A3 ands ore 'nterprises, LLC eta/4 Streambank&Shoreline protection/stabilization/reclamation Design Build(Engineering,Surveying,Permitting, Construction) d/b/a Erosion Restoration,LLC Reinforcing the American Soils for over a decade Heritage Greens CDD ESTIMATE #2026 Attn: Mr. Chris Pepin Severn Trent Management Services Date: 10/9/2013 Fort Myers, FL �. .�,� v_ . .JC►6:P.ESC.NIPTION: ,!„3 K', .�. . ��. ._... ._"���,m.. � ,-. Clean off 11 manhole covers and inspect the insides of each basin. Clean out the structure if needed. Landshore Enterprises, LLC will clean 11 manhole covers and inspect inside of each catch basin. We will remove all debris or any unforseen material that goes through the manhole covers. :;;ITEMIZED ESTIMATE:TIME AND MATERIAL$ ,. ?. General Site Preparation/Mobilization $3,150.00 Cleaning Operation $6,325.00 Labor with hand equipment 115 H.R. Culvert Inverts CB-43 Catch Basin-24 Heavy Debris Remove Debris. MH-79A Manhole-18 Covered by Grass Remove Grass and Perform Maintenance if Required MH-83A Manhole-24 Covered by Grass Remove Grass and Perform Maintenance if Required MH-88A Manhole-24 Covered by Grass Remove Grass and Perform Maintenance if Required MH-90A Manhole-24 Covered by Grass Remove Grass and Perform Maintenance if Required CB-109 Catch Basin-18 5"Sediment Flush Sediment From Structure&Upstream Pipe CB-118 Catch Basin-18 Heavy Vegetation Clear&Grub Vegetation CB-122 Catch Basin-18 Heavy Debris Remove Debris CB-126 Catch Basin-18 8"Sediment,Filter Fabric Remove Fabric,Flush Sedimentation from Structure&Upstream Pipe CB-132 Catch Basin-18 4"Sediment Flush Sedimentation from Structure&Upstream Pipe P2 Headwall-18 4"Sediment,Light Vegetation Flush Sed.From Structure&Upstream Pipe.Clear&Grub Veg. Landscaping $200.00 Cleaning 1 E.A. TOTAL ESTIMATED JOB COST I $9,675.00 Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale, Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 5of8 • 16Ij A3 \-;•;•"71-_y andshore .Enterprises, zLc EN41*-- Streambank&Shoreline protection/stabilization/reclamation Design-Build(Engineering,Surveying,Permitting, Construction) d/b/a Erosion Restoration,LLC Reinforcing the American Soils for over a decade PAl'MENTSCHEDULE, #r N ...,,.,-w ..u. .. ..„ ....... .a,.., ,.. ...:...,. �... r. s,.... m...... .. ,,.. ,a,z.. da....._ d,..J'..?. ,3, ...,a.,..��..<.. .,...n .. „�.,! r_.., f'. r wr Landshore Enterprises'payment policy is as follows: 25% Booking Date 35% Commencement Date 40% Completion Date **Invoice is due upon receipt** The prices quoted in this proposal are based on visual observation only. The client is responsible for survey, engineering and permitting with all government agencies having jurisdiction over the subject site. Actual prices may vary due to pre-existing geotechnical, or hydrographic conditions which will require different equipment, labor and material. No changes to the approved contract will be made without written approval from the client. Landshore Enterprises, LLC will reimburse to the client 90% of savings resulting from value engineering. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore Enterprises, LLC, the stipulated above price does not include rock removal, addition of suitable material as necessary, heavy equipment,land surveying,bathymetric survey,geotechnical exploration,engineering or permitting. Landshore Enterprises, LLC is not responsible for damage to utilities If as-built drawings or locations are not provided by the client Landshore Enterprises, LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This is an estimate only. This is not a contract.This estimate is for completing the job described above,based on our evaluation.It does not include unforeseen price increases or additional labor and materials which may be required should problems arise. Client Representative Signature Date Erosion Restoration Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 6of8 1611 A3 04 s H.„ an dsh ore E n terpr ses, LLC' • ENS�aPQ Streambank&Shoreline protection/stabilization/reclamation Design Build(Engineering,Surveying,Permitting, Construction) d/b/a Erosion Restoration,LLC Reinforcing the American Soils for over a decade Heritage Greens CDD ESTIMATE #2027 Attn: Mr.Chris Pepin Severn Trent Management Services Date: 10/9/2013 Fort Myers, FL Try and locate the 8 manhole covers that were not found during the Storm Water Management inspection, If located in grass clean off the manhole cover and inspect the insides of each basin. Clean out the structure if needed Landshore Enterprises,LLC will locate manhole covers and write report on what needs to be done at each one. Can't provide a solid proposal,too little information was provided. ITEMIZED ESTIAMATE: IME AND'MATERIAL$.. General Site Preparation/Mobilization $1,980.00 Culvert Inverts MH-3 Manhole-24 Could Not Locate Locate and Perform Maintenance if Required MH-14A Manhole-24 Could Not Locate Locate and Perform Maintenance if Required MH-26 Manhole-30 Could Not Locate Locate and Perform Maintenance if Required MH-29A Manhole-30 Could Not Locate Locate and Perform Maintenance if Required MH-29B Manhole-36 Could Not Locate Locate and Perform Maintenance if Required MH-59 Manhole-18 Could Not Locate Locate and Perform Maintenance if Required MH-73A Manhole-24 Could Not Locate Locate and Perform Maintenance if Required MH-86A Manhole-24 Could Not Locate Locate and Perform Maintenance if Required Landscaping $200.00 Cleaning 1 E A. TOTAL ESTIMATED JOB COST I $2,180.00 Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306, Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 7 of8 16I1 - A3 ¢1 it vigor r,�sNOaE L an sh o e Enterprises L L C ESI*5'..9 Streambank&Shoreline protection/stabilization/reclamation Design Build(Engineering,Surveying, Permitting, Construction) d/b/a Erosion Restoration,LLC Reinforcing the American Soils for over a decade g. , ,ri_ie.. ,.g S. ,,_, , .,..Laa ...,,. . .,PAYMENT,Z.C11.EDUL Z_ :IfI, ,t„` ,. ...Sf.Mi ..' . t.,. ilaRel Landshore Enterprises'payment policy is as follows: 25% Booking Date 35% Commencement Date 40% Completion Date **Invoice is due upon receipt** The prices quoted in this proposal are based on visual observation only. The client is responsible for survey, engineering and permitting with all government agencies having jurisdiction over the subject site. Actual prices may vary due to pre-existing geotechnical, or hydrographic conditions which will require different equipment, labor and material. No changes to the approved contract will be made without written approval from the client. Landshore Enterprises, LLC will reimburse to the client 90% of savings resulting from value engineering. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore Enterprises, LLC, the stipulated above price does not include rock removal, addition of suitable material as necessary, heavy equipment,land surveying,bathymetric survey,geotechnical exploration,engineering or permitting. Landshore Enterprises, LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client. Landshore Enterprises, LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This is an estimate only. This is not a contract.This estimate is for completing the job described above,based on our evaluation,It does not include unforeseen price increases or additional labor and materials which may be required should problems arise. Client Representative Signature Date Erosion Restoration Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax;(954)533-1556 • Email:info @landshore.com 8 of f3 1611 A3 SEVERN Severn Trent Services 4837 Swift Road, Suite 100 Sarasota, FL 34231 T R ENT United States SERVICES TF: +1 800 535 6832 F: +1 941 924 7203 www.severntrentservices.com CONTRACT IN CONSIDERATION of the mutual covenants and promises contained herein, Severn Trent Environmental Services, Inc. (the"Company")agrees to perform the following services for Heritage Greens(the"Client"): Location of Work: Heritage Greens Start Date: Upon Approval Anticipated Completion Date: I. DESCRIPTION OF SERVICES: a) Clean off eleven (11) manhole covers & inspect the inside of each $4,950.00 basin;clean out the structure if needed. b) Dive and clean out four (4) inter-connect lines that are classified as $5,390.00+/- high priorities. This price could increase or decrease dependent upon findings from the dive. c) Locate eight(8)buried manhole covers that were unable to be located $1,485.00 during the storm water management inspection. If located in the grass—they will be uncovered, basin inspected and structure cleaned as needed. If located under asphalt,the manhole cover will be marked by paint. d) Dive and clean out eight(8) inter-connect inlets that are classified as $6,625.00+/- medium priorities. This price could increase or decrease dependent upon findings from the dive. II. CONTRACT PRICE: The Client agrees to pay the Company for the services provided under this agreement as follows: Item Descri tion Unit Cost or Total Cost P Hourly Rate Items A,B,C& D n/a See Above Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of this Contract. one off 10152013.doc Agreed to: (please initial) Page 1 of 4 it 6 A3 III. ITEMS TO BE PROVIDED BY THE CLIENT THE STANDARD TERMS AND CONDITIONS on the pages following this Contract are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Client: By: By: Title: Title: Address for Notices: Date: October 16,2013 Date: One_off constuction agrement.doc Agreed to: (please initial) Page 2of4 . 161143 ,..... rnii STANDARD TERMS AND CONDITIONS Definitions. As used herein, the following terms shall have the following known technical or trade meanings are used in this Contract in accordance with meanings: such recognized meanings. • "Change of Law"the occurrence of any of the events listed in(i)through(iv) Offer to Contract. Company's proposal and the accompanying documents below,which results or can reasonably be expected to result in a direct referred to under the definition of the term "Contract" herein (including the increase to the Company's cost of providing the Services: terms and conditions set forth herein)constitute an offer to contract which may (i) there is passed or promulgated any federal, state, or other local law, be accepted by the client within thirty(30)days from the date hereof(or within statute,ordinance,rule or regulation different from those existing on the such shorter or longer period of time, if any is specified in the Company's date of the Contract;or proposal)and only on the exact terms hereof. If additional or different terms arc (ii) there is passed or promulgated any amendment to, or change in, any proposed by Client, such proposal or request shall constitute a counter offer federal, state, or other local law, statute, ordinance, rule or regulation which Company may,at its option,accept by written notice to the Client signed (including any applicable sales tax regulation)following the date of the by the Company.This Contract shall not be binding on the Company unless it is Contract;or executed by the Client and a duly executed copy is delivered to the Company (iii)there comes into existence an order or judgment of any federal,state,or within the period of time specified above. local court,administrative agency or other governmental body following Entire Agreement.The terms and conditions set out herein are the entire terms the date of the Contract containing interpretations of law relating to the and conditions of this Contract and any prior or contemporaneous provision of the Services by the Company that is inconsistent with understandings or agreements,oral or written,are merged herein. There are no generally accepted interpretations in effect on the date of the Contract, representations or warranties, agreements, or covenants other than those or expressly set forth in this Contract. This Contract may be amended or modified (iv)(a)the imposition of any condition different from those existing on the and/or any right or obligation arising under this Contract may be waived from date of the Contract on the issuance or renewal of any official permit, time to time only by a written instrument executed by the Client and the license or necessary approval related to the provision of the Services by Company. The failure of the Company at any time to enforce any of the the Company, or (h) there shall he a suspension, termination, provisions of this Contract shall not constitute a waiver of such provision. interruption, revocation, denial or failure of renewal of any official Quality of Work and Materials. All Services to be provided hereunder shall permit, license or necessary approval related to the provision of the be performed by qualified personnel in accordance with professional standards. Services by the Company, including without limitation such of the Company acknowledges that the Client is relying on the Company to use the foregoing as are issued or approved by the USEPA, the Occupational effort,skill,diligence and quality control/quality assurance measures expected of Safety and Health Administration or any local Environmental and/or a qualified professional firm performing services of a similar nature to the Building Department; Services to be performed by the Company pursuant to this Contract. Any • "Client"means the party or parties identified as such in this Contract. In materials furnished by the Company shall be current,of merchantable quality addition,the term"Client"specifically includes the party or parties to whom and in compliance with any technical standards or specifications incorporated the Company provides Services and the party or parties responsible for into this Contract. When certain materials are specified by a reference standard, paying the Company for Services provided pursuant to this Contract; Company may select any suitable commercially acceptable material meeting the • "Contract"means these terms and conditions,any additional terms and standard. conditions attached hereto and/or expressly incorporated herein directly or by Compliance with Law. All parties shall comply with all applicable laws in reference including,without limitation,the Company's proposal to perform performing their respective obligations hereunder. the Services to the extent such proposal is referenced or attached herein; Contract Schedule.The date of completion provided in this Contract,if any,is • "Contract Price"means the compensation to be paid by the Client to the approximate and is based upon prompt receipt by Company of all necessary Company in accordance with the terms of this Contract; information and data required to he supplied by the Client, and is subject to • "Company"means Severn Trent Environmental Services,Inc.and its weather,groundwater conditions and unforeseen site conditions. Company will permissible successors and/or assigns. Any reference to actions taken or not use all reasonable efforts to meet the stipulated completion date and completion taken by the Company shall include those actions taken or not taken on of the Services within a reasonable time shall constitute the Company's full Company's behalf; compliance with this Contract. • "Services"means the evaluation,rehabilitation and restoration services to be Additional Work. (a) All additional labor, materials, tools, bonds, insurance, provided by the Company to the Client as identified in this Contract; equipment, licenses, taxes, transportation, surveys, engineering, other • "Uncontrollable Circumstances"means any tact,event or condition to the professional services and any additional item provided by or on behalf of the extent that it materially and adversely impacts the cost of performance of,or Company as a result of Uncontrollable Circumstances(including a Change of materially and adversely affects the ability of the Company to perform the Law)shall constitute additional work extending beyond the scope of the Services Services in accordance with the terms of the Contract if such act,event or to be provided by Company hereunder. Company shall be compensated for all condition,in light of any circumstances that should have been known or such additional work commensurate with the appropriate unit prices and/or reasonably believed to have existed at the time,is beyond the reasonable hourly rates indicated in this contract and if no such prices or rates are provided, control and is not a result of the willful or negligent act,error or omission or Company shall be compensated for the fair and equitable value of such failure to exercise reasonable diligence on the part of the Company.Such additional work in an amount reasonably agreeable to the parties; (b) The acts,events or conditions may include,but shall not be limited to,the parties may add,delete,modify,alter,or accelerate the Services to be performed following:(a)an act of God,landslide,earthquake,fire,explosion,flood, hereunder,including without limitation,order changes to the Services,or require sabotage,or similar occurrence,acts of a public enemy,extortion,war, the Company to perform additional services hut only through a duly executed blockade or insurrection riot or civil disturbance;or(b)a Change of Law;or change or field order. All change and field orders shall be in writing and require (c)the failure of any appropriate governmental agency or private utility to the signature and acceptance by Company prior to becoming effective. Unless provide and maintain utilities required by the Company in order to perform agreed to otherwise by the Company, all such change and field orders shall the Services,etc. reflect the parties'agreement regarding price and proposed completion date. Construction of Agreement. Whenever the context requires,the gender of all employee Safety.Company shall be responsible for the safety,efficiency and words used in this Contract includes the masculine,feminine, and neuter. All adequacy of its employees and any vehicles and/or machinery, equipment or references to Articles and Sections refer to articles and sections of this Contract, materials furnished or utilized by the Company during the performance of and all references to Exhibits are to Exhibits attached to this all purposes. Services. Company, however, shall not assume any obligation or incur any Captions, headings, cover pages, tables of contents and footnote instructions liability for personal injury or property damage caused by (i) unsafe site contained in this Contract are inserted only to facilitate reference and for conditions not created by the Company or by any of its agents,employees and convenience and in no way define,limit or describe the scope,intent or meaning subcontractors, (ii) work being performed by other parties not related to the of any provisions of this Contract. Words and abbreviations that have well Company, (iii)the negligence of the Client, and/or(iv)the negligence of any third party not related to the Company. Agreed to: (please initial) CAKaren\Fonns\Contract Templates\One_off constuction apernent.doc Pg. 3 of 4 1411 A3 111 Uncontrollable Circumstances.Any delay,default or termination in or of the No Third Party Beneficiaries, This Contract is entered into solely between, performance of the Services by the Company hereunder caused directly or and may he enforced only by the Company and Client;and this Contract shall indirectly by Uncontrollable Circumstances shall not be deemed a breach of this not be deemed to create any rights in third parties,including clients,suppliers,or Contract The occurrence of such event shall suspend the obligations of the customers of a party, or to create any obligations of a party to any such third Company as long as performance is delayed or threatened thereby,and the fees parties. due hereunder shall be equitably adjusted. Restriction on Use of Reports.Any reports rendered under this Contract by the Ownership of Documents and Inventions. (a) All tracing, specifications, Company are prepared for their intended purposes only.Use of the reports and computations, notes and other original documents as instruments of service data contained therein for other purposes is at the Client's sole risk and shall,following the full payment of the Contract Price,become the property of responsibility. the Client,provided however that the Company shall be entitled to keep copies Notices.Wherever under this Contract one party is required or permitted to give of same; (h) All inventions, discoveries and copyright in work of authorship, notice to the other party,such notice shall be in writing and shall be delivered including those in formative stages, made by the Company (either alone or personally,sent by facsimile transmission,sent by nationally recognized express jointly with the Client)shall from the time of conception or,in the case of works courier or sent by certified,registered,that class mail,postage prepaid,but not of authorship,from the time of creation be the property of Company. by electronic mail. Any such notice shall be deemed given when actually Approval of Work.Services performed by Company shall be deemed approved received when delivered either personally, by facsimile transmission or by and accepted by Client within a reasonable period of time(but in no event longer express courier,or if mailed,on the fifth day after its mailing,postage prepaid to than thirty(30)days)after the Client has had the opportunity to review and/or the recipient party. inspect such services unless Client objects within such period of time by written Governing Law,This Contract and performance under it shall be governed by notice specifically stating the details in which Client believes such services are and construed in accordance with the laws of the state in which the client's incomplete or detective. Under all circumstances,final payment of the Contract principal office is located. Venue for any action under this Contract shall be in Price shall be deemed as conclusive evidence that the Client has accepted all the state court in the county in which the client's principal office is located. Services provided. Severability. Each and every provision of law and government regulation Payment Terms.Unless specifically stated otherwise,all payments are due Net required by law to be inserted in this Contract shall be deemed to be inserted and 30 days from the date of invoice. Any payment delayed beyond thirty(30)days this Contract shall read and shall be enforced as though so included herein,and from the specified due date,unless occasioned by fault of the Company,shall be if through mistake or otherwise any such provision is not inserted or is not subject to one and one-half percent(1.5%) per month interest on the unpaid correctly inserted,then upon the application of either party,this Contract shall balance. be deemed to be amended to make such insertion or correction. If this Contract Taxes, Prices do not include sales,use, excise, ad valorem, property or other contains any unlawful pmvision, the same shall be deemed of no effect and taxes now or hereafter imposed directly or indirectly, by any governmental shall,upon the application of either party,be deemed stricken from this Contract authority or agency with respect to this Contract. Client shall pay directly or without affecting the binding force of the remainder. reimburse Company for any such taxes that the Company may be required to Company's Liability.in the event that claim(s)raised against the Company on pay. If the Client is a tax-exempt entity,the Client shall provide the Company account of this Contract, or on account of the Services performed hereunder, with proof of such exemption. is/are covered under the Company's insurance policies,the Company shall not Default and Termination. This Contract may be terminated by either party be responsible for any loss,damage or liability beyond the amounts,limits and upon a seven(7)days written notice in the event of substantial failure by the conditions of such insurance policies. With respect to any other cause of action other party to perform in accordance with the terms hereof through no fault of and/or claim arising under this Contract,or otherwise arising as a result of,or on the terminating party. In the event of any termination,Company shall be paid account of,the Services provided hereunder,Company's total liability shall not for all services rendered and materials supplied(including materials specifically exceed the Contract Price. manufactured/made for the Client that have yet to be supplied)through the date Insurance. Company shall procure and maintain through the period of this of termination. For purposes of this section, the failure of the Client to pay Contract,at Company's own cost and expense(a)general liability insurance in Company in accordance with the payment terms of this Contract shall he the amount of not less than one million dollars($1,000,000)combined single considered such a substantial failure. In the event of a substantial failure on the limit for personal injury and property damage; (b) errors and omissions part of the Client,Company,in addition to the right to terminate set forth in this insurance in an amount of not less than one million dollars($1,000,000);and(c) paragraph,may also elect to suspend work until the default in question has been worker's compensation insurance in accordance with all statutory requirements. cured. No delay or omission on the part of Company in exercising any right or Successors and Assigns. Neither Client or Company shall assign, sublet, or remedy hereunder shall constitute a waiver of any such right or remedy on any transfer any rights under or interest in(including,but without limitation,moneys future occasion. that may become due or moneys that are due)this Contract without the written Indemnification.(a)Company agrees to indemnify and save harmless the Client consent of the other, except to the extent that any assignment, subletting or from and against any claim, demands, suits, liabilities, losses and expenses transfer is mandated by law or the effect of this limitation may be restricted by incurred by the Client as a result of Company's negligence, misconduct, or law. breach of this Contract;provided,however,that in the event that both Client and Company are determined by a finding of fact to be negligent and the negligence of both is a proximate cause of such claim for damage,then in such event,Client and Company shall each be responsible for the portion of the liability equal to its comparative share of the total negligence; (b)Client agrees to indemnity and save harmless the Company from and against any damages suffered by the Company as a result of(i)the Client's negligence,misconduct,or breach of this Contract;or(ii)changes in plans or specifications made by the Client or others, or(iii)work performed by the Client or other contractors hired by the Client. Disclosure of Information and Cooperation of the Parties. (a) The Client represents and warrants that it will furnish the Company with all items,if any, described in this Contract in a diligent and timely manner;(b)The Client further represents and warrants that it has disclosed,and it will continue to disclose,any and all information it now has,or may have in the future,to the extent that such information is relevant to the Company in performing its duties and obligations hereunder;(c)Each party hereto agrees that it will cooperate in good faith with the other and its agents, employees, representatives, officers, contractors and subcontractors to facilitate the performance of the mutual obligations set forth in this Contract, Agreed to: (please initial) C\KarentFonns\Contract Templates\One_offconstitution agremeut.doe Pg.4 of 4 1611 A3 . HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT Motion: Assigning Fund Balance as of 9/30/13 The Board hereby assigns the FY 2013 Reserves as follows: Operating Reserve $49,897 Reserves—Drainage $6,000 Reserves-Fountains $5,500 Reserves-Irrigation System $7,500 Reserves-Roads and Sidewalks $26,201 Reserves-Signage $1,000 Reserves-Wall Painting $6,000 Reserves-Wall Replacement $12,786 1611 43 HERITAGE GREENS Community Development District Genera!Fund Heritage Greens Community Development District Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance- Fiscal Year 2013 $ 126,105 Net Change in Fund Balance-Fiscal Year 2013 - Reserves-Fiscal Year 2013 Additions 10,000 ITotal Funds Available(Estimated)-9/30/2013 136,105 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve- First Quarter Operating Capital (1) 49,897 Reserves- Irrigation System 7,500 Reserves- Drainage 6,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Reserves- Fountain 5,500 Reserves-Signs 1,000 Reserves- Roads&Sidewalks 16,201 Reserves- Roads&Sidewalks(FY13 Proposed) 10,000 Subtotal 114,884 I Total Allocation of Available Funds 114,884 Total Unassigned(undesignated)Cash $ 21,221 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2013 Page 8 loll A3 I Heritage Greens Community Development District Financial Report September 30,2013 Prepared by SEVERN TRENT SF.RV IC FS 1 6 1 1 A3 HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-4 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 5 Cash&Investment Report Page 6 SunTrust Bank Reconciliation Page 7 Check Register Page 8 1611 A3 • HERITAGE GREENS Community Development District Financial Statements (Unaudited) September 30,2013 • 1611 A 3 HERITAGE GREENS Community Development District General Fund Balance Sheet September 30, 2013 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 46,324 Investments: Money Market Account 116,048 SBA Account 454 SBA Account-Restricted 172 TOTAL ASSETS $ 162,998 LIABILITIES Accounts Payable $ 4,950 Accrued Expenses 943 TOTAL LIABILITIES 6,893 FUND BALANCES Assigned to: Operating Reserves 49,897 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 26,201 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 42,221 TOTAL FUND BALANCES $ 157,105 TOTAL LIABILITIES&FUND BALANCES $ 162,998 Report Date: 10/8/2013 Page 1 • . 1611 A31 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2013 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(E) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 400 $ 400 $ 550 $ 150 Special Assmnts-Tax Collector 217,904 217,904 217,904 - Special Assmnts-Discounts (8,716) (8,716) (7,883) 833 Gate Bar Code/Remotes - - 978 978 TOTAL REVENUES 209,688 209,688 211,549 1,961 EXPENDITURES Administration P/R-Board of Supervisors - - 1,800 (1,800) FICA Taxes - - 138 (138) ProfServ-Engineering 750 750 714 36 ProfServ-Legal Services 3,500 3,500 2,489 1,011 ProfServ-Mgmt Consulting Sery 35,895 35,895 35,895 - ProfServ-Property Appraiser 3,269 3,269 3,269 - ProfServ-Special Assessment 5,463 5,463 5,463 - ProfServ-Web Site Development 650 650 619 31 Auditing Services 3,200 3,200 3,200 - Communication-Telephone 50 50 1 49 Postage and Freight 500 500 1,459 (959) Insurance-General Liability 7,000 7,000 7,615 (615) Printing and Binding 1,500 1,500 785 715 Legal Advertising 1,200 1,200 767 433 Misc-Bank Charges 500 500 563 (63) Misc-Assessmnt Collection Cost 4,358 4,358 4,200 158 Office Supplies 300 300 248 52 Annual District Filing Fee 175 175 175 - Total Administration 68,310 68,310 69,400 (1,090) Report Date: 10/712013 Page 2 • . • 1611 a a"1 3 4 HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2013 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Public Safety Contracts-Security Services 48,000 48,000 47,019 981 Contracts-HVAC 350 350 - 350 Contracts-Sheriff 3,000 3,000 1,700 1,300 Communication-Telephone 1,500 1,500 1,138 362 Electricity-Entrance 2,200 2,200 1,795 405 Utility-Water&Sewer 900 900 640 260 Lease-Carts 1,500 1,500 1,500 - R&M-Gate 4,352 4,352 1,283 3,069 R&M-Gatehouse 1,500 1,500 242 1,258 Op Supplies-Clubhouse - - 515 (515) Op Supplies-Transmitters - - 664 (664) Op Supplies-Gatehouse 250 250 654 (404) Cap Outlay-Equipment 6,726 6,726 - 6,726 Total Public Safety 70,278 70,278 57,150 13,128 Landscape Contracts-Landscape 18,000 18,000 15,985 2,015 Contracts-Preserve Management 2,000 2,000 1,760 240 Electricity-Irrigation 2,000 2,000 1,934 66 R&M-Renewal and Replacement 1,500 1,500 1,440 60 R&M-Canals 2,600 2,600 1,295 1,305 R&M-Fountain 900 900 1,897 (997) R&M-Grounds 8,500 8,500 45 8,455 R&M-Irrigation 2,500 2,500 1,020 1,480 R&M-Preserves 500 500 - 500 Misc-Special Projects 4,000 4,000 5,326 (1,326) Total Landscape 42,500 42,500 30,702 11,798 Road and Street Facilities Electricity-Streetlighting 11,000 11,000 9,556 1,444 R&M-Drainage 2,500 2,500 18,004 (15,504) R&M-Roads&Alleyways 2,000 2,000 360 1,640 R&M-Sidewalks 1,750 1,750 - 1,750 Traffic Signage Rehabilitation 1,250 1,250 1,330 (80) Reserve-Roadways 10,000 10,000 - 10,000 Total Road and Street Facilities 28,500 28,500 29,250 (750) TOTAL EXPENDITURES 209,588 209,588 186,502 23,086 Report Date: 10/7/2013 Page 3 • 1611 ' 3 1 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2013 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Excess(deficiency)of revenues Over(under)expenditures - - 25,047 25,047 Net change in fund balance $ - $ - $ 25,047 $ 25,047 FUND BALANCE,BEGINNING(OCT 1,2012) 132,058 132,058 132,058 FUND BALANCE,ENDING $ 132,058 $ 132,058 $ 157,105 Report Date: 10/7/2013 Page 4 • lollA3 HERITAGE GREENS Community Development District Supporting Schedules September 30,2013 . . . 1611 A3 si HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2013 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2013 $ 217,904 Allocation% 100% 11/07/12 $ 1,247.06 $ 71.30 $ 25.45 $ 1,343.81 11/14/12 $ 23,340.07 $ 992.40 $ 476.33 $ 24,808.80 11/29/12 $ 44,346.14 $ 1,885.56 $ 905.02 $ 47,136.72 12/13/12 $ 109,729.78 $ 4,632.20 $ 2,239.38 $ 116,601.36 01/04/13 $ 4,520.17 $ 142.60 $ 92.25 $ 4,755.02 01/31/13 $ 10,071.56 $ 266.64 $ 205.54 $ 10,543.74 03/06/13 $ 1,203.49 $ 12.39 $ 24.56 $ 1,240.44 04/10/13 $ 2,427.21 $ 4.13 $ 49.54 $ 2,480.88 04/30/13 $ 6,013.31 $ (37.20) $ 122.72 $ 6,098.83 06/04/13 ,$ 417.36 $ (12.40) $ 8.52 $ 413.48 06/21/13 $ 2,504.17 $ (74.40) $ 51.11 $ 2,480.88 TOTAL $ 205,820 $ 7,883 $ 4,200 $ 217,904 %Collected 100.00% TOTAL OUTSTANDING $ 0 Report Date:10/7/2013 Page 5 . .1611 A3 0 HERITAGE GREENS All Funds Community Development District Cash and Investment Report September 30,2013 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $45,324 Checking Account-Operating Bank United n/a n/a 0.00% $1,000 Operating Acct SBA n/a n/a 0.18% $454 Operating Acct(Restricted) SBA n/a n/a 0.00% $172 Money Market Account Bank United Business MMA n/a 0.35% $116,048 Total $162,999 Report Date: 10/7/2013 Prepared By: Severn Trent Management Services Page 6 . , . . . . ., 1611 A3 1 Heritage Greens COD Bank Reconciliation Bank Account No. 9920 ' Statement No. 08-13 Statement Date 09/30/13 G/L Balance(3) 45,323.87 Statement Balance 49,903.00 G/L Balance 45,323.87 Outstanding Deposits 0.00 Positive Adjustments 0.00 -- ----- - Subtotal 49,903.00 Subtotal 45,323.87 Outstanding Checks 4,579.13 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 45,323.87 Ending Balance 45,323.87 Difference 0.00 Posting Cleared Pet Document Tvoe Document No. Description An_ un mo nt Difference Outstanding Checks 08/29/13 Payment 2708 JAMES MARSHALL 38.99 0.00 38.99 09/18/13 Payment 2722 RONALD C.PARROTT 134.70 0.00 134.70 09/25/13 Payment 7723 COLLIER COUNTY UTILITY BILLING 50.78 0.00 50.78 09/27/13 Payment 2724 FEDEX 8.27 0.00 8.27 09/27/13 Payment 2728 PJM LAWN SERVICE 1,225.00 0.00 1,225.00 09/27/13 Payment 2727 SEVERN TRENT ENVIRONMENTAL SERVICES 3,121.39 0.00 3,121.39 Total Outstanding Checks 4,579.13 Page 7 . . . . . . 1611 A3 f=.p Heritage Greens Community Development District Check Regleler by Fund For the Period from 9/1/2013 to 9/30/2013 (Sorted by Check No.) - Fund Check Check No. No. Dale Payee Invoice No. Invoke DespipSon OIL Account Name 03/L Accounts Chock Amount GENERAL FUND-001 , 001 2709 09/03/13 COLEMAN,YOVANOVICH 40 LEGAL FEES-JULY ProfSery-Legal Services 531023-51401 $303.75 001 2710 59/03/13 FEDEX 2-374-05110 BILLING PERIOD THRU 8112 Postage and Freight 541006.51301 $9.19 001 2711 09/03/13 KENT OF NAPLES 30012274 SECURITY8114-8/20 ConuaclsSecudty SeMces 534037.52001 8902.00 001 2712 09/03/13 SEVERN THE NI ENVIRONMENTAL SERVICES 2069076 MOT FEES-AUG ProfServ-Irlgmt Consulting Sery 531027.51201 02,001.25 001 2712 09103/13 SEVERN TRENT ENVIRONMENTAL SERVICES 2009076 MGT FEES-AUG Postage end Fm/ght 541008-51301 $54.92 001 2712 08103/13 SEVERN TRENT ENVIRONMENTAL SERVICES 2069076 MGT FEES-AUG Pnnting and Binding 547001-51301 $72.60 001 2712 09/03/13 SEVERN TRENT ENVIRONMENTAL SERVICES 2069075 MGT FEES-AUG Op Supplies-CNOhouse 552003.52001 3515.00 001 2712 09/03/13 SEVERN TRENT ENVIRONMENTAL SERVICES 2069076 MGT FEES-AUG Op Supplies-Gatehouse 552029-52001 $74.90 001 2713 09/06/13 CENTURY LINK 002213.64270 03/22042738/22-9/21 Gunnnurdcaiun-Telephne 541005.52001 3107.08 001 2714 58/08/13 FEDEX 2-381-43302 BILLING PERIOD THRU 8/20 Postage and Freight 541006-51301 99.19 001 2716 09/08/13 FPL 082813 BILLING PERIOD 7/29-8/28 Etactraky-Imgation 543033.53602 0154.80 001 2715 09/38/13 FPL 082813 BILLING PERIOD 7/28-8128 Eleetnclty-Entrance 543008.52001 $137.72 001 2715 0 9108/13 FPL 082813 BILLING PERIOD 7/29-8128 Electrklty-Seeetllghdng 543013.54101 9838.40 001 2716 59/08/13 PJM LAWN SERVICE 1750 LAWN SERVICE-AUGUST Contracts-Landscape 534050.53002 $1,255.00 001 2717 0 9/05/13 RAYMENT PODLS LLC 57 ENTRANCE FOUNTAIN SVC ROM-Fountain 548032-53002 $75.00 001 2718 59/17/13 AQUATIC SYSTEMS 0000251715 QUARTERLY FOUNTAIN MNNTSE RI ROM-Fountain 546032.53902 8150.00 001 2719 09117/13 KENT OF NAPLES 30012297 SECURITY 8121-8/27 Contracts-Security Services 534037-52001 3802.00 001 2719 09/17/13 KENT OF NAPLES 30012328 SECURIIY&26-013 ConlrsclwSecunty S8Mcea 534037-52001 5958.00 001 2721 08/17/13 NAPLES DAILY NEWS 3277819 LEGAL AD-NOTICE OF WORKSHOP 0/19 Legal Asveniang 548002-51301 5161.34 001 2723 00/25/13 COLLIER COUNTY UTILITY BILLING 081813-51400 #046038514008/8-919 U61lly-Water&Sewer 543021-52001 $50.78 001 2724 59/27/12 FEDEX 2-402-88063 BILLING PERIOD 8/9 Poalage and Freight 54100631301 38.27 021 2725 08/27/13 KENT OF NAPLES 30012354 SECURITY 9/4-9/12 ConVeola-Secunly 8erwcaa 53403752001 5892.00 051 2726 90127/13 PJM LAWN SERVICE 1821 LAWN SERVICE-SEPT Concede-Landacepc 53405053902 51,225,00 001 2727 09/27/13 SEVERN TRENT ENVIRONMENTAL SERVICES 2069500 MOT FEES-SEPT ProfServ-Mgmt Consulting Sere 531027-51201 $2,901.25 001 2727 09/27/13 SEVERN TRENT ENVIRONMENTAL SERVICES 2069500 MGT FEES-SEPT Postage and Freight 541008-51301 $43.34 001 2727 09/27/13 SEVERN TRENT ENVIRONMENTAL SERVICES 206950D MGT FEES-SEPT Priming and Binding 547001-51301 588.80 051 2722 00/18/13 RONALD C.PARROTT PAYROLL September 18,2013 Payr01 Petting 5134.70 Fund Total $16,468.94 'Total Checks Pad I $18,468.94 Prepared by. Page 8 Report Date 10/82013 Sevem Trent Management Services 1 6 I Z 467 yr),4 FC MINUTES OF MEETING 6144"4,4_ `6 /5,4, oa, HERITAGE GREENS �� COMMUNITY DEVELOPMENT DIST1 T 0FCQ 36 The regular meeting of the Board of Supervisors of the Herita Greens Comi4iunity Development District was held on Monday, October 21,2013 at 6:00 p.m. at the 'tae Greens Community Center,2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: Ron Parrott Chairman George Coombs Vice Chairman Marsha Coghlan Assistant Secretary James A. Marshall Assistant Secretary AIso present were: Calvin Teague District Manager Several Residents The following is a summary of the minutes and actions taken at the October 21, 2013 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda There were no changes to the agenda. On MOTION by Mr. Coombs seconded by Mr. Parrott with all in favor the agenda was approved. FOURTH ORDER OF BUSINESS Approval of the Minutes of the September 16,2013 Meeting Mr. Teague stated each Board member received a copy of the minutes of the September 16,2013 meeting and requested any corrections,additions or deletions. There not being any, 1611 , A3 October 21,2013 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the minutes of the September 16, 2013 meeting were approved. THIRD ORDER OF BUSINESS Audience Comments There not being any,the next item followed. FIFTH ORDER OF BUSINESS Old Business A. School Crossing Guard Update Mr. Teague reported there has been no response from the PTA for volunteers. Ms. Coghlan was told by a PTA member that parents have been assisting. Mr. Marshall also heard there were crossing guard volunteers. There was Board consensus to remove this item from the agenda. B. Security Discussions The following was discussed: • The bushes along Immokalee Road are covering traffic warning lights. The Board requested the County Traffic and Safety Division be contacted to have the area trimmed. • Mr. Teague reported the tele-entry system was updated October 18, 2013. Kent Security does not anticipate any obstacles in maintaining the system in a timely manner. • There was discussion regarding an accident caused by two cars drag racing on Crestview Way on October 1, 2013 between 8:15 p.m. and 8:30 p.m. It was a collision and both vehicles were totalled. Police and EMT were called out; however, there is no record of the incident and no police report. Mr. Teague will look into this further. • There is static on the tele-entry phones, which may be caused by insects. It will be addressed. • The swing gates are not being used yet when the guard is not at the guardhouse. They will also be adjusted when Daylight Savings Time ends. C. Sidewalk Repair Project Update Tincher Concrete Construction, Inc. quoted $25 a foot for root barriers, which totals $8,175. Mr.Teague requested a quote from PJM. They suggested another option to cut back and 2 1611 . A3 October 21,2013 Heritage Greens C.D.D. stump the main trunk root by three to four feet. This option will last ten to eleven years. A quote is expected this week. Staff will move forward if costs remain within the $1,000 approved at the last meeting. D. Update on Vegetation Removal This project was completed. Mr. Teague reviewed the work done by the contractor. The overgrown areas between the wall and school fence were cut and debris was removed. The area along Immokalee Drive does not belong to the District and is under the school or HOA's jurisdiction to maintain. Ms. Coghlan discussed the area south of the school crossing. This area was not included in the initial proposals. Ms. Coghlan will obtain proposals for the remaining areas. SIXTH ORDER OF BUSINESS New Business A. Stormwater Pipe Cleaning Proposals Mr. Teague reviewed proposals and options to clean the stormwater structures. • Copeland Southern Enterprises grand total is$34,760. > High Priority Interconnects-$7,700. > Medium Priority Interconnects-$10,570. > Cleanout manholes and basins-$15,170. > Locate and cleanout manholes and basins -$1,320. • Landshore Enterprises grand total is$30,861.50. > High Priority Interconnects-$7,408. > Medium Priority Interconnects-$11,598.50. > Cleanout manholes and basins-$9,675. > Locate and cleanout manholes and basins- $2,180. • Severn Trent Services grand total is$18,450. > High Priority Interconnects-$5,390. > Medium Priority Interconnects-$6,625. ➢ Cleanout manholes and basins-$4,950. > Locate and cleanout manholes and basins - $1,485. Mr. Parrott will check the storm drains. 3 £ 611 A 3 October 21, 2013 Heritage Greens C.D.D. On MOTION by Mr. Parrott seconded by Mr. Coombs with all in favor the proposal from Severn Trent Services to do high priority interconnects as well as locate and cleanout manholes and basins at a total cost of$6,875 was approved. The question was raised whether the catch basins installed on golf course property are part of the District's system. Mr. Teague will look into this. SEVENTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items Mr. Teague reported the streetlight work is complete. The Board requested the grass easement be cut. It is overgrown due to excessive rain. B. Motion Assigning Fund Balance as of September 30,2013 Mr. Teague reviewed the proposed fund balance assignment. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the fund balance as of September 30, 2013 was assigned as proposed. C. Approval of Financial Statements Mr. Teague reviewed the financials. On MOTION by Mr. Coombs seconded by Mr. Parrott with all in favor the financials were approved. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments The following comments were made: • Mr. Marshall provided an update on the swing gates. The loop sensors need to be worked on and should be completed by next week for the guards to activate. The mechanical interface on the exit gate needed to be repaired. All four gates have the same parts. Every time a part is ordered, he orders extra to have an inventory for future repairs. 4 16 .11 A3 _ • October 21,2013 Heritage Greens C.D.D. • Mr. Marshall informed the Board he is now receiving compensation for meeting attendance. ELEVENTH ORDER OF BUSINESS Audience Comments The following comments were made: • A resident reported vegetation overgrowth covering the stop sign on Avian Court and Crestview Way. Mr. Parrott will notify the Neighborhood Association President. • A resident notified the Board the HGCA is holding$60,000 to $80,000 in reserves for assets owned by the CDD,which the HGCA is no longer responsible for maintaining. • A resident suggested the Board not meet every month because some Supervisors receive compensation. It was explained the CDD runs more efficiently by meeting monthly and meetings will last too long if they meet less regularly. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the meeting was adjourned. .14).‘ ` � R- H rratt C Copt 6.5 Calvin Teague Secretary Chairman 5 1611 A. 3 UT Heritage Greens Community Development Dist i i it Board of Supervisors Ronald Parrott,Chairman Ca vin Teague,Distr., anager George Coombs,Vice Chairman G, Jrbancic,D sai,t ounsel Marsha Coghlan,Assistant Secretary Jim Marshall,Assistant Secretary Henry Michaelson,Assistant Secretary Regular Meeting Agenda — Revised Monday November 18,2013—6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Approval of the Minutes of the October 21,2013 Meeting 4. Audience Comments 5. Old Business A. Update on Stormwater Maintenance Project B. Security Discussions C. Sidewalk Repair Project Update D. Update on Additional Vegetation Removal along Eastern Wall Area 6. New Business A. Preserve Tree Trimming 7. Manager's Report A. Follow-Up Items B: Approval of Financial Statements 8. Attorney's Report 9. Engineer's Report 10. Supervisors' Requests and/or Comments 11. Audience Comments 12. Adjournment Note: Next meeting is scheduled for Monday,December 16,2013 at 6:00 p.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org • . 1611 A3 . • Naples Daily News Naples, FL 34110 • Affidavit of Publication Naples Daily News HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 027769 59728252 NOTICE OF MEETINGSHE State of Florida County of Collier NOTICE OF MEETING NOTICE OF MEETING Before the undersigned authority, perso na #lewtagefiwens C.4:1.4 appeared Robin Calabrese, who on oath says oerelopment� isiri she serves as the Advertising Director of $�uaT'ien,?.44c a, ��rsafine„er„ ye �n��°m, mist gpmsnr then mgetiri�s fQr hscai Y¢ar`�W,14`t$t3rp7rt at rh, .Nerltege- Naples Daily News, a daily newspaper publi Gfe�n3Commur�t�Ceter lLy,er„ayeGr�e „y�- 7 :„naaflt ,i p y Florida• that Mandy of ca moo-,: ', idLpted below i g # '` X S:jo '� Naples in Collier Count opt°�erz,,�o,3 n n �� A�� �� attached copy of advertising was published WovemheriS;o,3 Aecemhert6,Z013 `- � s 3 `� newspaper on dates listed. )artuary20;,29,4 °e- �� i ` t Febrpory,I 2o1q ,4 g r c � wv 5,q Affiant further says that the said Naples, A'pa1212A14 ,0 4 ; News is a newspaper published at Naples, i May192014= °x JuneM]O,A � � ��' Collier County, Florida, nd that the said _wlyzt,•? £` � � .ff49ust 19 741"4 � "x�+ F 4 :•r newspaper has heretofore been continuously SePtember,5zQ,4 published in said Collier County, Florida, Ther er rlaypeoccpsionhenonermorg��opem1otstwl('pajppptb Y Telepphone lm.9:9s @ay be conq�ued tq a dato K:;t1 laced pe a gfie}' ':on therecodaiihe egti -�s k p 4 p ° day and has been entered as second class m n n9 � matter at the post office in Naples, in s� :Pn °n requme$ cia�accomm ons at cni5 m�eh° be4ae of Collier County,P Florida, or a eriod of 7.,iRS `ieai ,,o-�al�"��'t snp°°Id�tiaQt�er�t face a�cssa r period speech+mpaire�i li L P "t;aFlon . la ° i k� retNe1ryO�01 next preceding the first publication of tr �nf°ntz,ngten�tr��t� 7 a � � oafQrl,d� attached copy of advertisement; and affiar ,seafnath „ ^N,i° ea``eG4roUi a �o«td MA hg�; "�y`f further says that he has neither paid nor '?I�dljtesHmoyandevi tnceuo�wttugs`Jtfp al %leb ee'1f1erte ` promised any person, firm or corporation ` cihenTeagye 3 ,S7Nanayer ; discount, rebate, commission or refund for_��,,,, 47, 1:6. : ';' _ 4 , purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/20 . AD SPACE: 62 LINE FILED ON: 09/20/13 -/ Signature of Affiant J + ; Sworn to and Subscribed b,/, ore me t day o ��.�G 20 �J Personally known by me l/Ojai_ _ _ lt,/,(77 -------- .UD0 q Y'ev,� OMMIS80 #EE 851758 -� Im�� �= EXPIRES:November 28, ... ! gondedlhu Plchatdlmur+n<e Aga. 1XO . 161i . A3 October 21, 2013 Heritage Greens C.D.D. 1 On MOTION by Mr. Coombs seconded by Mr.Marshall with all in 2 favor the minutes of the September 16, 2013 meeting were 3 approved. — — 4 5 THIRD ORDER OF BUSINESS Audience Comments 6 There not being any,the next item followed. 7 8 FIFTH ORDER OF BUSINESS Old Business 9 A. School Crossing Guard Update 10 Mr. Teague reported there has been no response from the PTA for volunteers. Ms. 11 Coghlan was told by a PTA member that parents have been assisting. Mr. Marshall also heard 12 there were crossing guard volunteers. There was Board consensus to remove this item from the 13 agenda. 14 15 B. Security Discussions 16 The following was discussed: 17 • The bushes along Immokalee Road are covering traffic warning lights. The Board 18 requested the County Traffic and Safety Division be contacted to have the area 19 trimmed. 20 • Mr. Teague reported the tele-entry system was updated October 18, 2013. Kent 21 Security does not anticipate any obstacles in maintaining the system in a timely 22 manner. 23 • There was discussion regarding an accident caused by two cars drag racing on 24 Crestview Way on October 1,2013 between 8:15 p.m. and 8:30 p.m. It was a-heady► 25 41,,../ collision) Police and EMT were called out; however, there is no record of the 26 10 0 incident and no police report. Mr.Teague will look into this further. 27,\)97 • There is static on the tele-entry phones, which may be caused by insects. It will be 28(..)(co I addressed. ,- °' 29 • The swing gates(aree being usedchen the guard is not at the guardhouse. They will 30 also be adjusted when Daylight Savings Time ends. 31 32 C. Sidewalk Repair Project Update 33 Tincher Concrete Construction, Inc. quoted $25 a foot for root barriers, which totals 34 $8,175. Mr.Teague requested a quote from PJM. They suggested another option to cut back and 35 stump the main trunk root by three to four feet. This option will last ten to eleven years. A quote Unapproved Minutes 2 1611 • A3 Heritage Greens Community Development District Financial Report October 31,2013 Prepared by SEVERN TRENT SERVICES 1611. A3 HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Cash&Investment Report Page 4 SunTrust Bank Reconciliation Page 5 Check Register Page 6 1611A3 I' HERITAGE GREENS Community Development District Financial Statements (Unaudited) October 31,2013 • • • 1611 A3 HERITAGE GREENS Community Development District General Fund Balance Sheet October 31, 2013 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 31,294 Investments: Money Market Account 116,082 SBA Account 458 SBA Account-Restricted 169 TOTAL ASSETS $ 148,003 LIABILITIES Accounts Payable $ 8,442 Accrued Expenses 2,168 TOTAL LIABILITIES 10,610 FUND BALANCES Assigned to Operating Reserves 49,897 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 26,201 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 22,509 TOTAL FUND BALANCES $ 137,393 TOTAL LIABILITIES&FUND BALANCES $ 148,003 Report Date: 11/7/2013 Page 1 . . . 1611 - A3 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2013 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) OCT-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 400 $ 33 $ 38 $ 5 $ 37 Special Assmnts-Tax Collector 217,904 - - - - Special Assmnts-Discounts (8,716) - - - - Gate Bar Code/Remotes 1,200 100 100 - 100 TOTAL REVENUES 210,788 133 138 5 137 EXPENDITURES Administration P/R-Board of Supervisors 2,400 200 400 (200) 400 FICA Taxes 184 15 31 (16) 31 ProfServ-Engineering 1,200 100 - 100 - ProfServ-Legal Services 2,000 167 - 167 - ProfSery-Mgmt Consulting Sery 36,972 3,081 3,081 - 3,081 ProfSery Property Appraiser 3,269 - 3,269 (3,269) 3,269 ProfServ-Special Assessment 5,463 - - - - ProfServ-Web Site Development 650 - 42 (42) 42 Auditing Services 3,200 - - - - Communication-Telephone 50 4 2 2 2 Postage and Freight 850 71 57 14 57 Insurance-General Liability 8,757 8,757 7,477 1,280 7,477 Printing and Binding 1,500 125 80 45 80 Legal Advertising 2,500 208 197 11 197 Misc-Batik Charges 575 48 43 5 43 Misc-Assessmnt Collection Cost 4,358 - - - - Office Supplies 75 6 - 6 - Annual District Filing Fee 175 175 175 - 175 Total Administration 74,178 12,957 14,854 (1,897) 14,854 Public Safety Contracts-Security Services 48,000 4,000 3,568 432 3,568 Contracts-HVAC 350 29 - 29 - Contracts-Sheriff 3,000 250 - 250 - Communication-Telephone 1,500 125 141 (16) 141 Electricity-Entrance 2,200 183 137 46 137 Utility-Water&Sewer 900 75 51 24 51 Report Date:1118/2013 Page 2 . . . 16I1 43 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2013 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) OCT-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL Lease-Carts 1,500 - - - - R&M-Gate 2,000 167 57 110 57 R&M-Gatehouse 1,500 125 - 125 - Op Supplies-Transmitters 800 67 - 67 - Op Supplies-Gatehouse 800 67 85 (18) 85 Cap Outlay-Equipment 6,200 517 - 517 - Total Public Safety 68,750 5,605 4,039 1,566 4,039 Landscape Contracts-Landscape 18,000 1,500 1,225 275 1,225 Contracts-Preserve Management 2,000 - - - - Electricity-Irrigation 2,200 163 158 25 158 R&M-Renewal and Replacement 1,000 83 - 83 - R&M-Canals 2,600 - - - - R&M-Fountain 2,700 225 75 150 75 R&M-Grounds 4,000 333 - 333 - R&M-Irrigation 1,500 125 - 125 - R&M-Preserves 100 8 - 8 - Misc-Special Projects 7,000 583 - 583 - Total Landscape 41,100 3,040 1,458 1,582 1,458 Road and Street Facilities Electricity-Streetlighting 11,000 917 829 88 829 R&M-Drainage 2,500 208 - 208 - R&M-Roads&Alleyways 2,000 167 - 167 - R&M-Sidewalks 3,000 250 - 250 - Traffic Signage Rehabilitation 1,260 105 - 105 - Reserve-Roadways 7,000 7,000 - 7,000 - Total Road and Street Facilities 26,760 6,647 829 7,818 829 TOTAL EXPENDITURES 210,788 30,249 21,180 9,069 21,180 Excess(deficiency)of revenues Over(under)expenditures - (30,116) (21,042) 9,074 (21,043) Net change in fund balance $ - $ (30,116) $ (21,042) $ 9,074 $ (21,043) FUND BALANCE,BEGINNING(OCT 1,2013) 158,435 158,435 158,435 FUND BALANCE,ENDING $ 158,435 $ 128,319 $ 137,393 Report Date:11/8/2013 Page 3 1611 A3 HERITAGE GREENS Community Development District Supporting Schedules October 31,2013 . . . 1611 A 3 HERITAGE GREENS All Funds Community Development District Cash and Investment Report October 31,2013 (General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account- Operating SunTrust Bank n/a n/a 0.10% $30,294 Checking Account- Operating Bank United n/a n/a 0.00% $1,000 Operating Acct SBA n/a n/a 0.18% $458 Operating Acct(Restricted) SBA n/a n/a 0.00% $169 Money Market Account Bank United Business MMA n/a 0.35% $116,082 Total $148,004 Report Date: 11/7/2013 Prepared By: Severn Trent Management Services Page 4 • 1611 A3 Heritage Greens COD Bank Reconciliation Bank Account No. 9920 Statement No. 10-13 Statement Date 10/31/13 GIL Balance($) 30,294.10 Statement Balance 30,428.80 GAL Balance 30,294.10 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 30,428.80 Subtotal 30,294 10 Outstanding Checks 134.70 Negative Adjustments 0.00 Total Differences 0.00 Ending GIL Balance 30,294.10 Ending Balance 30,294.10 Difference 0.00 Posting Cleared Date Document Type Document No. Description Amount Amount Difference Outstanding Checks 10/28/13 Payment 2743 RONALD C.PARROTT 134.70 0.00 134.70 Total Outstanding Checks 134.70 Page 5 . . • . . 4 3 1 1611 _ _ C co N u0) N co O ,-, 0 (0 8 CO e L Opp 0 8 O cn N CO e CO O O y. 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D -o Y 00 W ' M (�i 0 M M M M M C) 0) CO M M M M M M M M M co co M M !O N t N (0 o 0 M th M M M 8 M M M 8 8 0 0 m 0 8 N N 04 f 0 0 0 0 0 0 0 0 0 0 0 0 8 N N U 0 Z 8 0 8 0 8 0 8 8 0 a0 0 8 8 8 8 8 8 8 8 O 0 LL 1 p OJ QN■ O M M N N M V M M p f`M W o O a N 'M V m 0 a risi U O W 0. W C . z 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 O O 2 W 0 . 00 . 0 . . . 00 . . . . . . . . 0 0 • a. A3 L t MINUTES OF MEETING HERITAGE GREENS By COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, November 18, 2013 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: Ron Parrott Chairman George Coombs Vice Chairman Marsha Coghlan Assistant Secretary James A. Marshall Assistant Secretary Henry Michaelson Assistant Secretary Also present were: Calvin Teague District Manager Several Residents The following is a summary of the minutes and actions taken at the November 18, 2013 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda Item 6A Preserve Tree Trimming was added to the agenda. On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Approval of the Minutes of the October 21,2013 Meeting Mr. Teague stated each Board member received a copy of the minutes of the October 21, 2013 meeting and requested any corrections,additions or deletions. Several changes were made, which will be incorporated to the amended copy of the minutes. 1611 A3 November 18,2013 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the minutes of the October 21, 2013 meeting were approved as amended. FOURTH ORDER OF BUSINESS Audience Comments The following was discussed: • Ms. Rivara questioned a comment made in the minutes of the October 21, 2013 meeting regarding IIGCA reserve funds being held for District assets. It was explained the comment was a clarification. • Ms. Rivara suggested the District have a capital replacement plan for District assets including the gates. FIFTH ORDER OF BUSINESS Old Business A. Update on Stormwater Maintenance Project Mr. Teague reported Severn Trent Services was awarded the bid. All catch basins were located. The pipes were cleaned and the system is working properly. The main interconnect pipes will be worked on next week. The Board noted some of the uncovered manholes are now a safety hazard'and liability. 13. Security Discussions The following was discussed: • The tele-entry system is updated and functioning properly. • Mr. Marshall reported the resident swing gate is missing the call box signal and push button manual signal. • The County was contacted and they will take care of the bushes along Immokalee Road covering the traffic warning lights. It is taking longer because the job is too big for the County and they have to contract a private company. • Ms. Adams inquired as to why there was no report on the car accident and was told information will not be released until 60 days after the date of the accident. The Board discussed several skid marks and stressed the need to press for answers at a higher level. 2 1611 A3 November 18, 2013 Heritage Greens C.D.D. C. Sidewalk Repair Project Update The Board discussed pricing and options to repair the sidewalk. There was Board consensus to•proceed with the original proposal to repair the sidewalks without doing root harriers. The Board also requested Mr. Teague look into tree replacement options as a future project. I). Update on Additional Vegetation Removal along Eastern Wall Area The Board discussed their disappointment with vegetation removal between the wall and school fence. On MOTION by Mr. Michaelson seconded by Mr. Coombs with all in favor additional vegetation removal between the wall and I. school fence was tabled. Supervisors will visit the site and gather more information to discuss at the next meeting. • SIXTH ORDER OF BUSINESS New Business A. Preserve Tree Trimming The SWINM1) allows tree trimming for maintenance purposes. Mr. Teague will invite the Golf Course to have a dialogue on current and potential issues. SEVENTH ORDER OF BUSINESS Manager's Report A, Follow-Up Items Mr. Teague reported everything on the action list was completed including cutting of the canal bank. B. Approval of Financial Statements Mr. Teague reviewed the financials. r On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in : favor the financials were approved. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report. the next item followed. 3 • 1611 A3 November 18, 2013 Heritage Greens C.D.D. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments The following comments were made: • Mr. Coombs thanked Mr. Marshall for working on gate schematics for use by anyone maintaining them in the future. • Mr. Parrott requested striping bids. • Mr. Coombs asked who is responsible for the striping on Immokalee Road in front of the community exit and if they can be yellow instead of white. He was informed the County has a color code for striping. • Ms. Coghlan updated the Board on landscape and irrigation. ELEVENTH ORDER OF BUSINESS Audience Comments The following comments were made: • Mr. Stroden asked about power washing the wall. He was informed this issue is being worked on. • Mr. Stroden suggested the District contact the Florida State Horticulture Society for landscape consultation. Ms. Coghlan stated the District has used their services. • Mr. Deltrich asked what time the guards man the guardhouse this time of year. He was informed they begin at 7:30 p.m. • Mr. Deltrich questioned why this Board is accepting the Supervisor fee. It was explained Florida Statute entitles Supervisors to receive compensation for attending meetings. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Michaelson seconded by Mr. Coombs with all in favor the meeting was adjourned at 7:25 p.m. Calvin Teague R-er+a-14-Perett �r e o t e G e c ku 114 ." Secretary Chairman 4 1611 A4 Port of the Islands Community Improvement District Board of Supervisors Norine Dillon, Chairperson Calvin Teague,District Manager Theodor Bissell, Vice Chairman Daniel Cox,District Counsel Richard Ziko, Assistant Secretary Ronald Benson, District Engineer Dale Lambert, Assistant Secretary Joel Anthony(Tony)Davis, Assistant Secretary Regular Meeting Agenda Friday,November 15, 2013 —9:00 a.m. �;.r... 1. Call to Order and Roll Call 2. Discussion of Rules of Procedure w I 3. Approval of the Minutes of the October 18,2013 Meeting 4. Public Comment on Agenda Items B Y �r 9v 5. Old Business A. Review of Landscape Maintenance Performance B. Update on Sidewalk Repairs C. Update on Disposal of Surplus Equipment 6. New Business 7. District Manager's Report A. Approval of the October 31, 2013 Financial Statements and Check Register 8. Field Manager's Report A. Discussion of November 2013 Operations Report B. Consideration of Work Authorization No. 44916 for Fire Hydrant Replacement 9. Attorney's Report A. Update on North Hotel Foreclosure Proceedings B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 10. Engineer's Report 11. Supervisors' Requests 12. Public Comment Period 13. Adjournment The next meeting is scheduled for Friday,December 20, 2013, at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.com/ 239-430-0806 1611 . A4 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59732104 NOTICE OF MEETING TI State of Florida s g µ $ County of Collier E. Before the undersigned authority, personally • � �' appeared Robin Calabrese, who on oath says that 1 �4116 � she serves as the Advertising Director of the �-o▪r w _: Naples Daily News, a daily newspaper published at g sta cam° ,arc Naples, in Collier County, Florida: that the ; V �. Q , M 4 attached copy of advertising was published in said Ili, � s Al,}� tQ "9XM� newspaper on dates listed. acs ° r Affiant further says that the said Naples Daily �' a 'i _„ a,µ News is a newspaper published at Naples, in said _ Y Collier County, Florida, and that the said ., Ets w= newspaper has heretofore been continuously g � published in said Collier County, Florida, each a � day and has been entered as second class mail EPA # -'''we matter at the post office in Naples, in said m v"b -m 'Rif f,S °'"°' oi5a ' �� oavCam Collier County, Florida, for a period of 1 year e6' ,� + �, ����;D next preceding the first publication of the 0 F - 2 ®4 -S >. attached copy of advertisement; and affiant S t tz t __ further says that he has neither paid nor .t. do. . ;=a promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 11/08 AD SPACE: 44 LINE FILED ON: 11/08/13 Signature of Affiant Sworn to and Subscribed b fore e his i d of rk1) • a?1 �v20 Personally known b me ( f ^1 ' ? --��-• �r,xS�.., CaR es. » Y . o�02JA ;ur { MY CC NIISSIOa"1#EE 851758 yeas,= EXPIRES:November 28,2014 "'45'1 t k Bonded Thru P.had Insurance Agency 16 1 1 A4 RESOLUTION NO. 2013- A RESOLUTION OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT CREATING ARTICLE SECTIONS THROUGH PROVIDING FOR RULES OF PROCEDURE FOR MEETINGS OF THE BOARD OF SUPERVISORS INCLUDING RULES FOR PUBLIC PARTICIPATION; CONTAINING A SEVERABILITY CLAUSE; CONTAINING AN EFFECTIVE DATE RECITALS A. The Board of Supervisors of Port of the Islands Community Improvement District(the "Board") recognizes that a proper and legitimate public purpose is served when members of the public have a reasonable opportunity to be heard on any proposition under consideration for action by the Board. B. The Board also recognizes the need for orderly and efficient conduct of the meetings of the Board. C. These Rules of Procedure for Meetings of the Board of Supervisors are adopted to insure that the goals of orderly and efficient meetings are realized while protecting the public purpose served by dialogue with constituents affected by the decisions of the Board. NOW,THEREFORE,BE IT RESOLVED THAT: Section 1. Article , Rules of Procedure for Meetings of the Board of Supervisors are hereby created to read as follows: ARTICLE RULES OF PROCEDURE Sec. 1-1. Authority Section 190.011(5), Florida Statutes, grants the Board of Supervisors the authority to adopt rules and orders pursuant to the provisions of chapter 120 prescribing the conduct of the business of the district. The set of rules set forth within this Article shall be in effect upon their adoption by the Board and until such time as they are amended or new rules adopted. These rules are for the purpose of guidance to assist in the orderly conduct of the meeting; no action of the Board shall be deemed void or invalid by virtue of the Board's failure to follow these rules. Sec. 1-2. General Rules (a) Meetings to be Public: All meetings of the Board shall be open to the public, except as otherwise provided by law. 1611 A4 (b) Quorum: A majority of the members of the Board shall constitute a quorum and is necessary for the transaction of business. If a quorum is not present, those in attendance may continue the meeting to another date. (c) Right of Floor; Any Supervisor or member of the public desiring to speak shall be recognized by the Chair, and shall confine his or her remarks to one subject under consideration. (d) District Manager: The District Manager or his/her designee shall attend all meetings of the Board unless excused. The District Manager may make recommendations to the Board and shall have the right to take part in all discussions of the Board, but shall have no vote. The District Manager or his/her designee shall keep the official journal (minutes) and perform such other duties as may be requested. (e) District Attorney: The District Attorney or his/her designee shall attend all meetings of the Board unless excused and shall, upon request, give an opinion, either written or oral, on questions of law. The District Attorney shall act as the Board's parliamentarian. (f) District Engineer: The District Engineer or his/her designee shall attend all meeting of the Board unless excused and shall provide recommendations for maintenance, renewal or replacement of capital improvements based on his observations during the interval between meetings. (g) Contract Operator: The shall attend all meetings of the Board unless excused and shall provide a report to the Board of all operational issues that arose during the interval between meetings. (h) Sec. 1-3. Types of Meetings (a) Regular Meeting: The Board shall meet at the Orchid Cove Clubhouse, 25005 Peacock Lane, Naples, FL for Regular and Special Meetings. The regular Board meetings are to commence 10:00 a.m., on the dates specified in the meeting schedule adopted by the Board annually. (b) Special Meetings: Special meetings may be called by the Chairman or by a majority of the members of the Board. Absent emergency conditions, no special meeting shall be held until at least 72 hours after the call is issued. Only such business may be transacted at a special meeting as may be listed in the call for said meeting or an incident thereto unless 4/5 of the District Board approves adding an additional item. (c) Continued Meetings: Any meeting of the Board may be continued to a later date and time at any place specified in the Motion for Continuance. 2 1611 A4 (d) Workshop Meetings: The Board may meet informally in workshop meetings (open to the public), at the call of the Chairman or of any three (3) members of the Board. No resolutions or other actions may be adopted at such meeting provided that the Board may direct staff to take actions that do not entail the immediate expenditure of District funds. (e) Emergency Meetings: Emergency meetings may be held on the call of the District Manager or the Chairman whenever there is a public emergency affecting life, health, property or the public peace, and whenever practicable, upon no less than twenty four(24)hours' notice to each Supervisor and the public. (f} Telephonic Participation: If a quorum of the Board is physically present, other members of the Board may participate by phone, provided they can be heard on the record and they can hear the other members of the Board and the participating public. Sec. 1-4. Chairman and Duties (a) Chairman: The Chairman, if present, shall preside at all meetings of the Board. In the absence of the Chairman, the Vice Chairman shall preside. In the absence of both the Chairman and the Vice Chairman, the Board shall select a Chairman. (b) Call to Order: The meetings of the Board shall be called to order by the Chairman or, in his or her absence by the Vice Chairman. In the absence of both the Chairman and the Vice Chairman, the meeting shall be called to order by the District Manager for the selection of a temporary Chairman. (c) Preservation of Order: The Chairman shall preserve order and decorum; prevent attacks on personalities or the impugning of members' motives; and confine members in debate to the question under discussion. (d) Points of Order: The Chairman shall determine all points of order, subject to the right of any member to appeal to the Board. If any appeal is taken, the question shall be, "Shall the decision of the Chairman be sustained?" A majority of the Board may overrule the Chairman. (e) Vote: All resolutions shall require only a voice vote; the Chairman may close a public hearing without a vote if there is no objection. Sec. 1-5. Order of Business and Agenda 3 1611i A4 (a) Order of Business: Unless changed by motion of the Board of Supervisors, the general rule as to the order of business in regular meetings shall be substantially as follows: • Call to Order and Roll Call • Public Comment on Agenda Items • Approval of Minutes • Board Action on Agenda Items before It or Added to the Agenda • Staff Reports • Comments or Requests by Chairman and Board of Supervisors • Public Comments or Requests for Future Action Items • Adjournment The Board may, by motion change the order of business. (b) Agenda: The order of business of each meeting shall be as contained in the agenda prepared under the direction of the District Manager. The agenda shall be a listing by topic or subject to be considered by the Board, and shall be delivered to members of the Board prior to the meeting. (c) Presentation by Members of Board: The agenda shall provide a time when the Chairman or any Supervisor may bring before the Board any business that he/she feels should be deliberated upon by the Board. These matters need not be specifically listed on the agenda. (d) Reading of Minutes: Unless a reading of the minutes of a Board meeting is requested by a member of the Board, such minutes may be approved without reading if the District Clerk previously furnished each member with a copy thereof. (e) Consent Agenda: The Board may adopt a series of measures in one vote as listed on the agenda (or agenda as amended) as a Consent Agenda; the Consent Agenda may appear on the agenda before"non-consent items." Sec. 1-6_ Resolutions and Motions (a) Form: Resolutions shall be presented to the Board only in printed or typewritten form. (b) Reading by Title Only: Upon being introduced, each proposed Resolution shall be read by title only, unless any member of the Board requests a full reading of the Resolution. (c) Tie Vote: In the event of a tie in votes on any motion, the motion shall be considered lost. 4 1611 Al;r (d) Privilege of Closing Debate: Any Supervisor may move to close debate and call the question on the motion being considered which shall be non-debatable. The Supervisor moving the adoption of a n Resolution or motion shall have the privilege of closing the debate. (e) Requests for Resolutions or Legal Opinions: Any member of the District Board may request the District Manager or District Attorney to have prepared proposed Resolutions with such Resolutions to be placed on the agenda of the next scheduled Board meeting, provided the Resolution can be drafted and distributed to members of the Board in said period of time. Members of the Board may request written legal opinions relating to District business, from the District Attorney by majority vote at any meeting. Any member of the Board may, for purposes of inquiry, request verbal opinion or advice on District legal matters directly from the District Attorney. (f) Adjournment: All meetings shall adjourn at a.m./p.m. unless four-fifths (4/5)of the District Board vote to extend the time. (g) Motion to Reconsider: An action of the Board may be reconsidered only at the same meeting at which the action was taken. A motion to reconsider may be made only by a Supervisor who voted on the prevailing side of the question and must be concurred in by a majority of those present at the meeting. Adoption of a motion to reconsider shall rescind the action reconsidered. (h) Motion to Rescind: An action of the Board taken at a previous meeting (the "previous action") may be rescinded at a subsequent meeting. Motions to Rescind shall be governed by the following process: 1. A Supervisor seeking rescission of a previous action shall place a Motion to Consider Rescission on the agenda of a regular Board meeting. If a majority of the full membership of the Board approves the Motion to Consider Rescission, the Motion to Rescind shall be placed on the agenda of the next regular Board meeting. If less than a majority of the full membership vote in favor of the Motion to Consider Rescission, no Motion to Rescind the previous action shall be considered by the Board. 2. Approval of a Motion to Rescind requires the affirmative vote of a majority of the full membership of the Board. 3. If a Motion to Rescind is approved, the Board shall, at the same meeting, either consider the previous action or set a date certain for its consideration. 4. Notwithstanding anything stated above, a Motion to Rescind initiated by a Supervisor who voted on the losing side in connection with the previous action shall not be in order unless the Board determines: 5 1611 Al; a. Subsequent information has become known that (i) would have been material to the Board's decision on the previous action and(ii) would have militated for a different result; or b. A rescission of the previous action is imperative to avoid a material cost,risk, harm, or other jeopardy to the District or its citizens, and the material cost, risk, harm, or other jeopardy could not have been known at the time of the Board's previous action. 5. For purposes of the Motion to Rescind, a Supervisor who was absent for a vote on the motion in connection with the previous action is deemed to have been on the prevailing side of the vote. Sec. 1-7. Citizen's Rights (a) Right to be Heard: Members of the public shall be given a reasonable opportunity to be heard on each agenda item except as provided for below. Public input shall be limited to three (3) minutes with the Chair having the option to allow an additional minute. This right does not apply to: 1. An official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; 2. An official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; 3. A meeting that is exempt from Florida's statutory open meeting requirements; or 4. A meeting during which the Board is acting in a quasi-judicial capacity. This paragraph does not affect the right of a person to be heard as otherwise provided by law. (b) Manner of Addressing the Board: Each person addressing the Board shall step up to the microphone, shall give his/her name and address in an audible tone of voice for the record and, unless further time is granted by the Board, shall limit his/her address to three (3) minutes with the Chair having the right to extend an additional minute of time. All remarks shall be addressed to the Board as a body, and not to any member thereof. No person, other than members of the Board and the person having the floor shall be permitted to enter into any discussion, either directly or through the members of the Board. When requested by any member of the Board the District Manager, District Attorney, as well as other staff, may enter into any discussion. No questions shall be asked the Supervisors, except through the presiding officer. The District Manager, District Attorney, Contract Staff and the District Attorney may ask the Chair for permission to speak at any time. (c) Personal and Slanderous, Remarks: Any person making personal, impertinent or slanderous remarks, or who shall become boisterous, while addressing the Board 6 1611 A 4 may be requested to leave the meeting and may be forthwith, by the presiding officer, barred from further audience before the Board at the meeting from which ejected. Sec. 1-8. Public to be Heard At the beginning and conclusion of the meeting the Chair shall offer the public the opportunity to speak on any non-agenda item relative to the business of the District for up to three (3) minutes(with the right of the Chair to extend an additional minute). Sec. 9. Suspension and Amendment of These Rules (a) Suspension of These Rules: Any provision of these rules not governed by the District Charter or District Code may be temporarily suspended by a vote of a majority of the Board. (b) Amendment of These Rules: These rules may be amended, or new rules adopted by Resolution. (c) Effect of Variance from Rules: The failure to follow these Rules of Procedure shall not be grounds for invalidating any otherwise lawful act of the Board. SECTION 2. It is the intention of the District Board and it is hereby ordained that the provisions of this Resolution shall become and be made a part of the Port of the Islands Community Improvement District Rules of Procedure, and the sections of this Resolution may be renumbered to accomplish such intent. SECTION 3. If any word, phrase, clause, sentence, or section of this Resolution is for any reason held unconstitutional or invalid, the invalidity thereof shall not affect the validity of any remaining portions of this Resolution. SECTION 4. That this Resolution shall be in full force and effect immediately upon its passage and adoption. PASSED THIS DAY OF 2013. ATTEST: Calvin Teague, Secretary Norine Dillon, Chairman 7 1611 , A4 NORINE'S VERSION RESOLUTION NO. 2013- A _ ..RESOi 1=I N- OF— I`1i.I,. _# R f i 1 ......_-ISLANDS .COM;kl.UNITY..Ilki'IkO\l "1La 1 DIS Rt( I=-( Ri;.ATI-NG AR I•1 '>E __ ......_.- SECTIONS --TARO(iC PROV 12.01t RC L S OE PROCEDURE-:,} )k-MI. I"'TES- )1,,..-ITIIE4lOARD'(I SUPERVISORS l+( REEES-FOR.,.II 3(1< PAR I'k 1Pk'II(I ..,C0\-1-A'I'it\+I;,,.Y Sig.4Is•R-kRI LIT V- ,E: 1t E.- °()N TM N I NG-A N-LEFECTIV E DATE,.. Formatted:Block Text,Left RECITALS The -Board of Soper-a."isors'-of_Port -nf^ the Is&r€nt$s---(-oa€€rtra€rt t ' Formatted:Block feat tot p rtiVentoto Ilim rigid"(the-``Itoe' ( rogrogatresthOtt'Li pritp,e€=atatt•.:legitimate publics purpose-is- ervegii-when-IltentberS-0-f-the utmlie-hove...i....reIt atibl€ opportunity-tog he-bea'd.-tart'any-proposition-cttadet°•eotfnsiticrntionr €or--action Board. - The-Btr'rar°d ol$0 ree t€i`. -tft i ed r-eri ell ftild etltehitt-vonti€et of the ireelirtt s of the (1 C. Ilaese Itaalcas o "r[t t'dure--for-\I ectings-of the Board-of,.Stalsery is ore radralated to insure_.ttrat--the-goats of-'ttrrderkt:'and of icient catcetitt;±t--€tr•e realized.......while_...-protecting.,._thie—Ittalbi e-purpose:...-tet-=t4I—Ian--ditaIogaro- with e:rrrsaitutrats-aff eted bw'the et titiaorr,of the I3tartr°d. • Formatted:Block Text,Left Article ,.Rules of-1't°+ra'cclttre-fir\Meetings of the I:tc>atetl of Supervisors are laer'el reotedto read rt,: follows: AR,T1CLF RULES OF PROCEDURE for Metll of"'the Board of Supyreisors of Port of the islands CID Section 190.011(5), Florida Statutes, grants the Board of Supervisors the authority to adopt rules and orders pursuant to the provisions of chapter 120 prescribing the conduct of the business of the district. The set of rules set forth within this Article shall be in effect upon their adoption by the Board and until such time as they arc amended or new rules adopted. These rules are for the purpose of guidance to assist in the orderly conduct of the meeting; no action of the Board shall be deemed void or invalid by virtue of the Board's failure to follow these rules. 1611 A4 Sec. 1=2i,. General Rules (a) Meetings to be Public: All meetings of the Board shall be open to the public, except as otherwise provided by law. (h) Quorum: A majority of the members of the Board shall constitute a quorum and is necessary for the transaction of business. If a quorum is not present, those in attendance may continue the meeting to another date. £e=}._. igl)t �l l�s<t rta`upervisOi of a poser-ol',Ito.l ul l-it tie ris g tttit,{peal'o 4l be k..e.,rt oized by the(- otir,arttl•*tttsll et to in 11is tror-him re ar s to true subjeed ender (d)(e) District Manager: The District Manager or his/her designee shall attend all meetings of the Board unless excused. The District Manager may make recommendations to the Board and shall have the right to take part in all discussions of the Board, but shall have no vote.The District Manager or his/her designee shall keep the official journal(minutes)and perform such other duties as may be requested. (e)(d) District Attorney: The District Attorney or his/her designee shall attend all meetings of the Board tin4esd exeusetias...needj.e and shall, upon request, give an opinion,either written or oral,on questions of law. The District Attorney shall act as the Board's parliamentarian. (4:)(e) Engineer: The District Engineer or his/her designee shall attend all mectin ' of the Board unless,.... exctrseda........._needed and shall provide recommendations for maintenance, renewal or replacement of capital improvements based on his observations during the interval between meetings. (g)([i Contract Operator: The------ opec.a€or shall attend all meetings of the Board ......._................ unless excused and shall provide a report to the Board of all operational issues that arose during the interval between meetings. c:c Types of Meetings r (a) Regular Meeting The Board shall meet at the Orchid Cove Clubhouse, 25005 Peacock Lane,Naples, FE for Regular and ipeci tl Meetings "l l u_,regular Board meetings are to commence 10:00 a.m.,on thejdates 4 itied in the meeting schedule adopted by the Board annually. 1. (b) Special Meetings: Special meetings May be called by the Chairman or by a majority of the members of the Board( Absent emergency conditions, no special meeting shall be held until at least 72 hours after the call is issued. Only such business may be transacted at a special meeting as may be listed in the call for 2 1611 A4 said meeting or an incident thereto unless 4/5 of the District Board approves adding an additional item. (c) Continued Meetings; Any meeting of the Board may be continued to a later date and time at any place specified in the Motion for Continuance. (d) \Vorkshop._Mcetings: The Board may meet informally in workshop meetings (open to the public),at the call of the Chairman or of any three(3)members of the Board. No resolutions or other actions may be adopted at such meeting provided that the Board may direct staff to take actions that do not entail the immediate expenditure of District funds. (c) Emergency Meetings:: Emergency meetings may be held on the call of the District L` Manager or the Chairman whenever there is a public emergency affecting life, health, property or the public peace,and whenever practicable, upon no less than . >` twenty four(24)hours' notice to each Supervisor and the public. (f) Telephonic Participation: If a quorum of the Board is physically present, other members of the Board may participate by phone, provided they can he heard on the record and they can hear the other members of the Board and the participating public. e•-.,-I-43. Chairman and Duties (a) Chairman: The Chairman, if present, shall preside at all meetings of the Board. In the absence of the Chairman,the Vice Chairman shall preside. In the absence of both the Chairman and the Vice Chairman, the Board shall select a Chairman. (b) Call to Order_ The meetings of the Board shall be called to order by the Chairman,oe—i.n or her rune 1>a Chair=man. In the ah‘ienc the Cliairrr?arr-&sdd-the— lc 4..l ari man. the-I eetiog-al3itiii be'-called-t& order-tly to fDktri.e; Manager 14 the sulectioru{ai er°tL'mpun try(Mai-nu u. (c) Preservation of Order: The Chairman shall preserve order and decorum;prevent attacks on personalities or the impugning of members' motives; and confine members in debate to the question under discussion. Pt on a a I Order: 'I Tie t la orni or atlt,l ct€.ranita all ,it .it Ural a sul3,ja t to the P-1 • amt W.-any feeaat.er-€c, ,zppea;dr-a-the I?aa,rta r any-appeal is-taken:tlae-grresri,.arr _ shah 1 ., Shall the decision t"..tire Chairman 4 , snateine ' _.... marjsr4 rf I 11-oa34 enay-everfeit!t aa-2;aa`ts ,xrre (OW LVote: All resolutions shall require only a voice vote; the Chairman may close a public hearing without a vote if there is no objection. 3 1611 ! A4 1-5,1. Order of Business and Agenda (a) f)rcicr tit ) Oincss; Unless changed by motimprif the Board of Supervisors,the general rale as to the order of business in regular meetings shall be substantially as follows: • Call to Order and Roll Call • Public Comments erg-Agendaitems1 __- • Approval of Minutes • Board Action on Agenda Items before It or Added to the Agenda • Staff Reports • C omnicnts or Requests by Chairman and Board of Supervisors x p'°—' • Public Comments or Requests for Future Action Items • Adjournment A, tF, The Board may,by motion change the order of business. h Agenda: The order of business of each meeting shall be as con red in the agenda prepared under the direction of the District Manager. The agendahall be a listing by topic or subject to he considered by the Board,and shall be delivered to members of the Board prior to the meeting. (c) Presentation by Members of Board: The agenda shall provide a time when the Chairman or any Supervisor may bring before the Board any business that he/she feels should be deliberated upon by the Board. These matters need not be specifically listed on the agenda. (d) ea dttta,F5k „...,,,..., titletrs heading-of the nrtu ?s of ti ha i drmeetingY:`s requested-by' .-ditthi minutes&tt.y..to!iipp:Ett d tidthota reading it'tilt i tt-i t Clark t res=1< isly'htetts,.Itett etirts tr emb r with d copy thereof to suit 4 tg z. ......11<t,t card ttit.y tttlt4pt4 0 n=a the agenda tor-u € e- imeridedi as et ti to tent lftr;.dstt 9 @te z=ni tisi-Atierid.s to ppe:w on the aagenda eftme,"nonweti'4nsotit-tenso.” ;e=;, 1--43, Resolutions and Motions (a) Form: Resolutions shall be presented to the Board only in printed or typewritten form. (b) Reading by Title Only: Upon being introduced,each proposed Resolution shall be read by title only,unless any member of the Board requests a full reading of the Resolution. 4 I 6 1 1 A4 (c) Tien Vole: In the event of a tie in votes on any motion, the motion shall be considered lost. (d) Privilege of Closing Debate: Any Supervisor may move to close debate and call the question on the motion being considered which shall be non-debatable. The Supervisor moving the adoption of a i+-Resolution or motion shall have the privilege of closing the debate. (c) Requests for Resolutions or LegaL Opinions: Any member of the District Board may request the District Manager or District Attorney to have prepared proposed Resolutions with such Resolutions to be placed on the agenda of the next scheduled Board meeting, provided the Resolution can be drafted and distributed to members of the Board in said period of time. Members of the Board may request written legal opinions relating to District business, from the District Attorney by majority vote at any meeting. Any member of the Board may, for purposes of inquiry, request verbal opinion or advice on District legal matters directly from the District Attorney. (fit Fitment - 11 meetings shut;<ri.Iit«ttertat.._mn. _._. .rtt.,tr.t=a. rs linty-fifths t 15)of the District Bitted vote to ex itet'en;time: E+tt-)(f) Motion to Reconsider: An action of the Board may be reconsidered only at the same meeting at which the action was taken.A motion to reconsider may be made only by a Supervisor who voted on the prevailing side of the question and must be concurred in by a majority of those present at the meeting.Adoption of a motion to reconsider shall rescind the action reconsidered. {1)j" Motion..ikt-Re tc?vr.... -r'ti. at:tater tit ;.2t'.°-I$tietrcl.,.3cSi.^en_at,..e pre#=-tt,t#'s meet}rt_{1?t:,: jFrevnilfrtx-aetiv .°.f-tint'. lit'-fe`.l'.rithal€fi:ta,`,inl,t".titt''ist--rt'ree.tin g..''.1otti•l''l''-.tf3..Rierr Rewind ideal he paver acdi I•y th •litild"s'ta.tw'a±'«'ess;.. I. A Supervisertstattitie,e,reseissiI'll tat-.1 re'4ious- .haat•shai. I7eaceta Mi"tiou ti) `tinsitit'S.I'''e@S»r`i't0 tarp iiq.,..et''.itale.:..a a regular floard$ Meeting, r*:iitr izv•�a#` the full'Mein r,shif' or tit titiaaai.'J''proves the,hdot i'' to Cootiidati itese,moat tlt. (i.''iir'to Res i«ial Alit 1, i?s ;'la ti it a theta;g e'teia or the ni,xi.-Mstaw aird•_.'1 -'.-It:...less than zi--majority of,aw as #ult Pt-e lel-!CYeshi'lt.mote--in--re,^:'- t?f`-_the—Motion-to--Consider- Rese°itettiR n,_.{i-T 'vtEVtii;i,t''. f >,.sti';aatl ti -plevious-t«'''ti n-sled -mi~-e<'I'S 01cti hy.1 herthiact1 2, :Aolpri N is or . Motion to Rescind-a Mire, the affirmative -NiY' kti' to tilai, -ltt-,Of tl t'iitl-#"'i1 1''v"''1'ship''i-he lli'i«ctl: ...._..._.flm;fit>tion,tx,Resci'ts,'x-as 'l iltthe.4 ear l ttietii ti srtr'a''meeth- , either- 424'Ft4iide' the previous-action°°of set 3'--5'.i.'_-certain IM -its ;fat itaseratitai3- 5 1611 : ...__ .Notwithstanding anything,stated above..gi Modon t ,Rescind.inn.init ated.by.-t ;u{ wise-,- ho---votetha>rt...litc:-iosin -side.-its connection-with-the previous notion n tnothe-in order-unless the 13%ya,•E1 determines:- 0., --Subsequent ;taptrnalion-has-teeorne-known-ti t I- --w ui --haye beert-nsateriaal to-the loardls,decisionondhe previous tctat ft-arty f hi) would-haveindita#d-for*different event result: €r. A resci ssio ra°: fYlhe prey,ions-act ion-isdmpterative-to-avoid a•mater'ir<l en:rt- r u.-Ian m;or other-jeopardy to-the-Distr iet.or-its eiiizeimu t and the-material cost,r isk harm,-n othei°,ti.op ordv--+'hold not° ove- een known-at,the tithe•0t-tdst:l �,tr;.l«.prev—ion`."-action:. ,,,.,.. .--dd-w puvptases—oti the-Mock u?•-Rescind, t Stquovis+3r watt wets tali;>eat-ihno vste-tan-the'motion-t€•scontwctic'tn-wrth the--pr dous-sc4ior=, ts...dceiisod n have-been-on-the f ai in lode e$f e vote I Sec.-I-`6, Citizen's Rights (a) Right.._to be Heard: Members of the public shall be given a reasonable opportunity to he heard on each agenda item except as provided for below. Public input shall be limited to three (3) minutes with the Chair having the option to allow an additional minute. This right does not apply to: d. An official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; 2. An official act involving no more than a ministerial act,including, but not limited to,approval of minutes and ceremonial proclamations; 3. A meeting that is exempt from Florida's statutory open meeting requirements;or 4. A meeting during which the Board is acting in a quasi-judicial capacity. This paragraph does not affect the right of a person to be heard as otherwise provided by law. (b) Manner of Addressing the Boar_ Each person addressing the Board shall step #ar-.atrd.up-to the micro ohonu, shall give his/her name and address in an audible tone of voice for the record and,unless further time is granted by the Board,shall limit his/her address to three(3)minutes with the Chair having the right to extend an additional minute of time. All remarks shall be addressed to the Board as a body, and not to any member thereof. No person,-other than members of the Board and h.-pel s n-I avi g--•al,e--fls r. shad Ise-permitted.....a -enter-..thus any dire>,>,-n el ther-erirreetly-••€ =4l rrnrgh the-members ,t:tho-lthez < When requested trresn'a1 .r-.,of the i3t-uard the-D et. 'vtanu..t r, District-A B ttoeney,,s s---w it a.r other alai!!, may enter--into-#any dis ,.ssion. No question; -siattl- i)e- sked-the Supers isr.:s.-escept-through-the presidia -oflieur•. I;ae={?rs,teiet rtr3rpa:a, a3F.,riet 6 1611 ' A4 Attorney. Contract-Staff and the District Attorney may ask the Chair RR peniniiiision typecakutt-ttny-tits : (c) Personal and Slanderous Remarks: Any person making personal, impertinent or slanderous remarks,or who shall become boisterous,while addressing the Board may he requested to leave the meeting and may be forthwith, by the presiding officer, barred from further audience before the Board at the meeting from which ejected. I See I-1E1. Public to be Heard At the beginning and conclusion of the meeting the Chair shall offer the public the opportunity to speak on any non-agenda item relative to the business of the District for up to three(3)minutes(with the right of the Chair to extend an additional minute). :? Suspension and Amendment of These,Rules (a) Suspension of These Rules: Any provision of these rules not governed by the District Charter or District Code may be temporarily suspended by a vote of'a majority of the Board. (b) Amendment of These Rules: These rules may be amended,or new rules adopted by Resolution. (c) Effect of Variance from Rules: The failure to follow these Rules of Procedure shall not be grounds for invalidating any otherwise lawful act of the Board. SE: ` `.—It is the intention of the District Board and it is hereby ordained that the provisions of the Rules of Procedure this-Resolution-shall become and be made a part of the Port of the Islands Community Improvement District, Rules of Pr-o dit/ie-and-the-sections of'this Restitution io€t,rt.t ,be rent mihe;sd to, aanrp}ish suazh latent. :.CIION-..3..-if any word, phrase, clause, sentence, or section of this Resolution is for any reason held unconstitutional or invalid,the invalidity thereof shall not affect the validity of any remaining portions of this Resolution. SECTION 4, That this Resolution shall he in full force and effect immediately upon its passage and adoption. PASSED THIS DAY OF .2013. ATTEST: 1611 A4 Calvin Teague,Secretary Norine Dillon,Chairman 8 1 , 1 6 1 1 et - Teague, Cal From: Soto <sotolawn @yahoo.com> Sent: Wednesday, November 13, 2013 4:36 PM To: Teague, Cal; rcziko @embargmail.com; 'Dillon Norine'; Edge, Robert; dalelambert@embarqmail.com; 'bissell,ted bissell'; anthony @jadavis.com Subject: November notes 2013 Robert Soto with Norine Dillon and Robert Edge • We had to replace a timer on Newport Drive • We looked over all areas maintained by Soto's to make sure all being mowed. All was well. • There seems to be a lot of weeds on 41 Median. We are slowly addressing. • All turf areas have been fertilized. • Complete wet check was performed. Thanks, Claire Campbell WI y �+ Soto S P. s j � , � Lawn Service, Inc. t,� _-=.�41 2830 35th Avenue NE Naples, FL 34120 Sotolawmcom Phone:(239)354-1080 Fax:(239) 354-1045 Contact us: Claire infoC sotolawn.com (Office) Robert robertPsotolawn.com Scott scott@sotolawn.com Donna donna(@sotolawn.com Lila lila @sotolawn.com (irrigation) 1 ',.. A4 1 6 I 1 . . . ... W W .JC Le - Il LU UJ W u. 0,,,, Y 0 ..., r,0, z'xui Z t.. w 0 < 612 ..„5. -2- w 00 w co --Jec-,z ‹t 00 owtiw a °0 co 2 U_ V: 0 0 ,TO !---I - (4 w Z 0U) „7„.• al W 0 z m0 a-), C. OW §,..c.7,ig ?'),Fii..), 00 zEs zr,-.. z, „ , ww c=1 00 ,J.E,L7. w0 0i3 <0„, z5 oz wr-- ° tat oo gm -4w I ill w< 0< :.,-- 0 4.-.4 '!; m MZUZ M <s .-..c'jm z0 tc0 r- o 62w0 wV z mm ww 20 60 dO 0 0 ti Ct 24°U; ,)'5 g5 0w w ww wo w< zt.7).w -F.... ›..).- (7,z oil. .1.i3 0 , 0 › 0* 0=-, ° --). oo- o , „.. w -www mOZw fJ. 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U) 00 , — I !i- i.. ty ->"' 0 ..-- to 0 '4 - , 2 r4 t co Qz , 0 0.4 Z t.) lI oi-- W Wm , 16I1 A4 Port of the Islands Community Improvement District Financial Report October 31,2013 Prepared by SFVL; RN TRENT: SERVICES 1611 A4 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues, Expenditures and Changes in Fund Balance Page 3-4 Trend Report Page 5 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance ..... Page 6-7 Trend Report ...................................................... Page 8 SUPPORTING SCHEDULES Check Register ............................ Page 9-10 Special Assessments-Collection Schedule ........................................................ Page 11 Construction Schedule Page 12-13 CIP Status Report Page 14-15 Cash Flow Projections Page 16-19 Cash Flow Projections-5 year ................................................. Page 20 Monthly Activity Report Page 21 -26 Accounts Receivable Ageing Report (90+days outstanding).......................................... Page 27-28 Repair and Maintenance Detail Reports Page 29-38 161 A4 Port of the Islands Community Improvement District Financial Statements (Unaudited) October 31, 2013 loll A4 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds , Balance Sheet October 31,2013 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets Cash-Checking Account $ 78,512 $ 24,287 $ 102,799 Accounts Receivable 417 417 Assessments Receivable 123,691 354,838 478,529 Allow-Doubtful Collections (123,691) (354,838) (478,529) Due From Other Funds 67,966 - 67,966 Investments: Certificates of Deposit-18 Months 152,763 - 152,763 Money Market Account 569,551 6,597 576,148 SBA Account 683 505 1,188 SBA Account-Restricted 5,667 11,821 17,488 SBA Account Reserves 2,598 - 2,598 SBA Account Reserves-Restricted 681 - 681 Construction Fund 152,145 152,145 FMV Adjustment 858 1,598 2,456 Prepaid Items - 70,901 70,901 Total Current Assets 879,696 267,854 1,147,550 Noncurrent Assets Fixed Assets Land - 293,061 293,061 Infrastructure • 15,409,143 15,409,143 Accum Depr-Infrastructure - (4,113,195) (4,113,195) Equipment and Furniture - 226,308 226,308 Accum Depr-Equip/Furniture - (92,819) (92,819) Construction Work In Process - 3,090 3,090 Bond Issuance Cost - 42,700 42,700 Acc Amort-Bond Issuance Cost - (11,079) (11,079) Total Noncurrent Assets - 11,757,209 11,757,209 (TOTAL ASSETS $ 879,696 $ 12,025,063 $ 12,904,759 1 LIABILITIES Current Liabilities Accounts Payable $ 5,431 $ 5,355 $ 10,786 Accrued Interest Payable 58,584 58,584 Deposits - 33,000 33,000 Other Current Liabilities - 7,416 7,416 Revenue Bonds Payable-Current - 514,758 514,758 Due To Other Funds - 67,966 67,966 Total Current Liabilities 5,431 687,079 692,510 Report Date:11/4/2013 1 1611 A4 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet October 31,2013 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL Long-Term Liabilities Revenue Bonds Payable-LT 3,490,972 3,490,972 Total Long-Term Liabilities 3,490,972 3,490,972 TOTAL LIABILITIES 5,431 4,178.051 4,183,482 FUND BALANCES/NET ASSETS Fund Balances Assigned to: Operating Reserves 105,018 105,018 Unassigned: 769,247 769,247 Net Assets Invested in capital assets, net of related debt - 7,751,480 7,751,480 Unrestricted/Unreserved - 95,532 95,532 TOTAL FUND BALANCES/NET ASSETS $ 874,265 $ 7,847.012 $ 8.721,277 TOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 879,696 $ 12,025,063 $ 12,904,759 i Report Date:11/4/2013 2 loll A4 0 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2013 ANNUAL YTO ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF OCT-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 174 $ - $ (174) 0.00% $ 1 Special Assmnts-Tax Collector 435,400 - 3,217 3,217 0.74% 3,217 Special Assmnts-Discounts (17,416) - - 0.00% TOTAL REVENUES 420,074 174 3,217 3,043 0.77% 3,218 EXPENDITURES Administration P/R-Board of Supervisors 7,000 500 500 7.14% 500 FICA Taxes 536 45 38 7 7.09% 38 ProfServ-Engineering 26,000 2,167 2,167 0.00% - ProfServ-Legal Services 12,500 1,042 1,042 0.00% - ProfServ-Mgmt Consulting Sery 29,216 2,435 2,435 8.33% 2,435 ProfServ-Property Appraiser 6,531 6,531 6,531 100.00% 6,531 ProfServ-Special Assessment 9,520 - 0.00%% • Auditing Services 3,750 - - 0.00%% - Communication-Telephone 100 8 8 0.00% - Postage and Freight 1,200 100 6 94 0.50% 6 Rental-Meeting Room 350 25 25 7.14% 25 Insurance-General Liability 9,028 2,257 1,921 336 21.28% 1,921 Printing and Binding 1,300 108 60 48 4,62% 60 Legal Advertising 1,000 83 104 (21) 10.40% 104 Miscellaneous Services 1,380 115 44 71 3.19% 44 Misc-Assessmnt Collection Cost 8,708 - 0.00% Misc-Web Hosting 1,000 83 71 12 7.10% 71 Office Supplies 500 42 26 16 5.20% 26 Annual District Filing Fee 175 175 175 100.00% 175 Total Administration 119,794 15,716 11,936 3,780 9.96% 11,936 Field Contracts-Mgmt Services 100,000 8,333 8,333 8.33% 8,333 Contracts-Landscape 82,830 6,902 6,902 - 8.33% 6,902 Electricity-Streetlighting 19,000 1,583 1,458 125 7.67% 1,458 Utility-Irrigation 12,600 1,050 884 166 7.02% 884 R&M-Renewal and Replacement 30,849 2,571 • 2,571 0.00% R&M-Irrigation 1 1 1 0.00%% •R&M-Roads&Alleyways 4,000 333 - 333 0.00% R&M-Signage 1,000 83 - 83 0.00% Capital Outlay 50,000 4,167 - 4,167 0.00% - Total Field 300,280 25,023 17,577 7,446 5.85% 17,577 TOTAL EXPENDITURES 420,074 40,739 29.513 11,226 7.03% 29,513 Excess(deficiency)of revenues Over(under)expenditures - (40.565) (26,296) 14,269 0.00% (26,295) Report Date:11/4/2013 3 1611 1 A4 . PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF OCT-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OTHER FINANCING SOURCES(USES) Operating Transfers-Out - (368;000) (368,000) 0.00% (368,000) 'TOTAL FINANCING SOURCES(USES) (368,000) (368,000) 0.00% (368,000)1 Net change in fund balance $ - $ (40,565) $ (394,296) ,$ (353,731) 0.00% $ (394,295) FUND BALANCE,BEGINNING(OCT 1,2013) 1,268,561 1,268,561 1,268,561 FUND BALANCE,ENDING $ 1,268,561 $ 1,227,996 $ 874,265 Report Date:11/4/2013 4 A4 1611 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending October 31,2013 1 TOTAL 1 Oct Actual Thru Adopted Account Description Actual 1013112013 Budget Revenues Interest-Investments $ 1 $ - $ 2,000 Special Assmnts-Tax Coltesta 3,217 3,217 435,400 Special Assmnts-Discount: - (17,416) Total Revenues 3,218 3,217 420,074 Expenditures Administrative P/R-Board of Supervisors 500 500 7,000 FICA Taxes 38 38 536 ProfServ-Engineering - - 26,000 ProfSery-Legal Service: - 12,500 ProfServ-Mgmt Consulting Sery 2.435 2,435 29,216 ProfSery-Property Appraiser 6.531 6,531 6,531 ProfSery-Special Assessmen- - 9,520 Auditing Service: - - 3,760 Communication-Telephone - - 100 Postage and Freight 6 6 1,200 Rental-MeetingRaom 25 25 350 Insurance-General Liability 1,971 1,921 9,028 Printing and Binding 50 60 1,300 Legal Advertising 104 104 1,000 Miscellaneous Service: 44 44 1,380 Misc-Assessmnt Collection Cos - - 8,708 Misc-Web Hosting 71 71 1,000 Office Supplies 26 26 500 Annual District Filing Far 175 175 175 Total Administrative 11,936 11,936 119,794 Field Contracts-MgmtServices 8,333 8,333 100,000 Contracts-Landscape 6,902 6,902 82,830 Electricity-SlreeBightim 1,458 1,458 19,000 Utility-Irrigatior 884 684 12,600 R&M-Renewal and Replacement - 30,849 R&M-Irrigation 1 R&M-Roads&Alleyway: - 4,000 R&M-Signage - 1,000 Capital Outlay - 50,000 Total Field 17,577 17,577 300,280 Total Expenditures 29,513 29,513 420,074 Excess(deficiency)of revenues Over(under)expenditures (26,295) (26,256) • Other Financing Sources(Uses) Operating Transfers-Out (368,000) (368,000) Total Financing Sources(Uses) (368,000) (368,000) • Net change in fund balance 9(394,295) 9 (394,296) $ FUND BALANCE,BEGINNING(OCT 1,2013) 1,268,561 1,268,561 FUND BALANCE,ENDING $ 874,265 $1,298,561 Prepared by: 5 Report Date:1115/2013 Severn Trent Management Services 1611 t , A4 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending October 31, 2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF OCT-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 578 $ 48 $ - $ (48) 0.00% $ - Water Revenue 45,000 3,750 2,798 (952) 6.22% 2,798 Sewer Revenue 70,000 5,833 3,738 (2,095) 5.34% 3,738 Irrigation Fees 100,000 8,333 4,527 (3,806) 4.53% 4,527 Special Assmnts-Tax Collector 1,135,025 8,386 8,386 0.74% 8,386 Special Assmnts-Discounts (45,401) - 0.00%% Other Miscellaneous Revenues 525 525 0.00% 525 TOTAL OPERATING REVENUES 1,305,202 17,964 19,974 2,010 1.53% 19,9741 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 500 500 - 7.14% 500 FICA Taxes 536 45 38 7 7.09% 38 ProfServ-Engineering 26,000 2,167 - 2,167 0.00% ProfServ-Legal Services 12,500 1,042 - 1,042 0.00% - ProfServ-Mgmt Consulting Sery 29,336 2,445 2,445 8.33% 2,445 ProfServ-Property Appraiser 17,025 17,025 17,025 - 100.00% 17,025 ProfServ-Special Assessment 8,122 - 0.00% Auditing Services 3,750 - . 0.00% Communication-Telephone 100 8 8 0.00% Postage and Freight 1,200 100 6 94 0.50% 6 Rental-Meeting Room 350 25 25 - 7.14% 25 Insurance-General Liability 9,028 2,257 1,921 336 21.28% 1,921 Printing and Binding 1,300 108 60 48 4.62% 60 Legal Advertising 1,000 83 104 (21) 10.40% 104 Miscellaneous Services 2,600 217 16 201 0.62% 15 Misc-Assessmnt Collection Cost 22,701 - 0.00%% Office Supplies 500 42 26 16 5.20% 26 Total Personnel and Administration 143.048 26,064 22,166 3,898 15.50% 22,165 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 25.794 25,794 - 8.33% 25,794 Contracts-Other Services 1,750 - - 0.00% Communication-Teleph-Field 4,512 376 301 75 6.67% 301 Utility -General 83,000 6,917 6,266 651 7.55% 6,266 R&M-Irrigation 20,500 1,708 • 1,708 0.00% R&M-Water Plant 14,000 1,167 7,902 (6,735) 56.44% 7,902 R&M-Waste Water Plant 45,000 3,750 7 3,743 0.02% 7 Misc-Licenses&Permits 4,500 - 0.00%% Cap Outlay-Water Plant 4,000 333 - 333 0.00% - Cap Outlay-Waste Water Plant 20,000 1,667 • 1,667 0.00% • Total Water-Sewer Comb Services 506,795 41,712 40,270 1,442 7.95% 40,270 Report Date:11/4/2013 6 1611 ' A4 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes In Net Assets For the Period Ending October 31,2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(8) AS A%OF OCT-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 514,758 - 0.00% - Interest Expense 140,601 • - - 0.00% Total Debt Service 655,359 - 0.00% • ITOTAL OPERATING EXPENSES 1,305,202 67,776 62,436 5,340 4.78% 62,435' Operating income(loss) (49,812) (42,462) 7,350 0.00% (42,461) OTHER FINANCING SOURCES(USES) Interfund Transfer-In 368,000 368,000 0.00% 360,000 'TOTAL FINANCING SOURCES(USES) - 368,000 368,000 0.00% 368,000 Change in net assets $ • $ (49,812) $ 325,538 $ 375,350 0.00% $ 325,539 TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,521,474 7,521,474 7,521,474 TOTAL NET ASSETS,ENDING $ 7,521,474 $ 7,471,662 5 7,847,012 Report Date:11/4/2013 7 1611 { PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending October 31,2013 TOTAL 1 Oct Actual Tete Adopted Account Description Actual 1013112013 Budget Operating Revenues Interest-Investments $ 5 - $ 578 Water Revenue 2738 2,798 45,000 Sewer Revenue 3,738 3,738 70,000 Irrigation Fees 4,527 4,627 100,000 Special Assmnts-Tax Collect° 8,366 8,386 1,135,025 Special Assmnts-Discount - (45,401) Other Miscellaneous Revenues 525 525 Total Operating Revenues 19,974 19,974 1,305,202 Operating Expenses Personnel and Administration P,R-Board of Supervisors 500 500 7,000 FICA Taxes 38 3B 536 ProfSer.Engineering - - 26,000 ProlSery-Legal Services 12,500 ProfSery-Mgmt Consui5ng Serb 2,445 2,445 29,336 ProfServ-Property Appraiser 17,025 17,025 17,025 ProfServ-Special Assessmen' - 8,122 Auditing Services 3,750 Communication-Telephone - - 100 Postage and Freight 6 6 1,200 Rental-Meeting Room 25 25 350 Insurance-General Liabilit 1,921 1,921 0,028 Printing and Bindinc 60 60 1,300 Legal Advertising 104 104 1,000 Miscellaneous Services 15 16 2,000 Misc-AssessmntCollecton Cos - - 22,701 Office Supplies 25 26 500 Total Personnel and Administration 22185 22,166 143,048 • Water-Sewer Comb Services Contracts-MgmtServices 25,794 25,794 309,533 Contracts-Other Services - - 1,750 Communicator-Teleph-Fielc 301 301 4,512 Utility-Genera 6,256 6,266 83,000 R&M-Irrigation - 20,500 R&M-Water Plan: 7,002 7,902 14,000 R&M-Waste Water Plan 7 7 45,000 Misc-Licenses&Permits - - 4,500 Cap Ouday-Water Plan - - 4,000 Cap Outlay-Waste Water Plan - 20,000 Total Water-Sewer Comb Services 40,270 40,270 506,795 Debt Service Principal Debt Retirement - - 514,756 Interest Expense - 140,601 Total Debt Service - - 655,359 Total Operating Expenses 62,435 62,436 1,305,202 Operating income(loss) (42,461) (42,462) Other Financing Sources(Used Interfund Transfer-In 368,000 356,000 Total Financing Sources(Uses) 368,000 368,000 - Change in net asset: $325,539 $ 325,538 $ • TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,521,474 7,521,474 TOTAL NET ASSETS,ENDING $7,847,012 $7,521,474 Prepared by: 8 Report Date:1115/2013 Severn Trent Management Services 16 1 a Port of the Islands Community Improvement District Supporting Schedules October 31, 2013 1611 A4 . 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CO 0 0 r N V Cl) CO CO 0 N N ❑ 0 0 0 0 0 0 0 O yOy O O O O O O O O CSC O O CD a0 O O CV Z ( 0 0 0 0 0 IA LO In 0 0 0 l0 I� lO tO 0 R. m p CC C O O O 0 O O O O O O O O O O O O O O O O O O O O O 3 Z V' V 'Cr V v O V r St' V' d' 7 sr Sr C V sl Cl. v Sr a 7 K IL 1611 A4 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 ALLOCATION BY FUND Discount/ Gross Date Net Amount (Penalties) Collection Amount General Water/Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2014 $ 1,570,427 $ 435,400 $ 1,135,026 Allocation% 100% 28% 72% 10/30/12 $ 11,603 * * $ 11,603 $ 3,217 $ 8,386 TOTAL $ 11,603 $ $ - $ 11,603 $ 3,217 $ 8,386 %Collected 0.74% 0.74% 0.74% TOTAL OUTSTANDING $ 1,558,824 $ 432,183 l $ 1,126,640 1 *Discounts and collection costs taken in the 10/30 distribution were not availabe as of the date of this report. Once this information is received,an adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 478,530 Report Date:11/4/2013 11 1611 A4 411 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1,Recap of Capital Project Fund Activity Through October 31,2013 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,339 Use of Funds: COI $ (42,700) COI(costs transferred to checking account but not yet paid) $ (5,000) Disbursements Water Treatment Plant $ (5,308,494) (5,356.194) Adjusted Balance in Construction Account October 31,2013 $ 152,145 2.Funds Available For Construction at October 31,2013 Book Balance of Construction Account at October 31,2013 $ 152,145 Construction Funds available at October 31,2013 $ 152,145 3.Investments-BB&T at October 31,2013 Estimated Type Yield Princinai Construction Fund: 0.12% $ 152,145 ADJ:Outstanding Amounts Due $ Balance at October 31,2013 $ 152,145 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2014 budgeted bond payment as%of total assessments: 57% 12 1611 Alt Port of the Islands Community Improvement District Construction Schedule AMOUNT OF i CAPITAL ` Water Treatment (REQ.# Date I CONTRACTOR I REQUISITION] OUTLAY , COI i Plant CCI 10120/10 Greenberg Traudg 6 10,000,00 $ 10,000..00 COI 10/20/10 BOOT $ 2,700.00 $ 2,700.00 COI 10;20 00 Severn Trent Management Svcs $ 15,000.00 5 15,000.00 CCI 11/02110 Dan Cox $ 15,000.00 $ 15,000.00 1 11/00/10 Port of the Islands CID(mime) 5 321,537,00 $ 321,537 CO 5 321,537.00 2 11118/10 South Florida Excavation $ 26,603.75 5 26,503.75 5 26,503.75 3 71124/10 Naples Dally News $ 15102 $ 15102 $ 151.02 4 01;04/11 Contury Link 5 26,310.88 5 20,310.85 5 26,310.88 5 12/16110 South Florida Excavation $ 18,0082500 $ 18:008.00 $ 18 000.90 6 02/01/11 Hole Monies $ 2,561.25 5 2.561.25 5 2,561 25 7 02101111 Hole Mantes $ 16,200.00 5 16,200.00 5 16,20000 8 02;01/11 Hole Mantes $ 13,206 21 $ 13,206.91 $ 13,206.91 9 02110/11 Benchmark EnviroAnalytica''„Inc, $ 1,019.00 $ 1,019.00 5 1,010.00 10 02/17/11 Hole Monies $ 1,982.50 $ 1,982.50 S 1982,50 11 03%07/11 Hole Monies $ 6,250.00 $ 6200,00 $ 6250,00 12 03/16/11 South Florida Excavation 5 12,762.00 $ 12,762.00 $ 12.760 DO 13 03/29:11 Cardinal Contractors $ 27,000 00 5 27,000.00 5 27,000.00 14 04105%11 Hole Mantas 5 13,850.00 $ 13,850.00 $ 13.650.60 15 05105/11 South Florida Excavation $ 18,567.25 $ 18,58725 5 15:567.25 16 05110/11 Cardinal Conti-an/Ks $ 95,028 60 $ 95,028 60 5 95,025.60 17 05119/11 Hole Monies $ 39,565.00 5 39,565 00 5 35,505,00 18 06/14/11 KW 00,12010 5 1,038.60 $ '1,038..90 5 1,038.60 10 06/14/11 Cardinal Contractors $ 196,572 08 5 196,572.08 $ 196,572,05 20 07106/11 Hole Mantes 5 15,575.00 $ 19,575.:00 5 19,575.00 21 07/22/11 Cardinal Contractors. 5 170,192.15 5 170.192.15 $ 170:192.15 22 07 127%11 Hole Mentes $ 22,325.00 5 22,325.00 $ 22,325.00 23 05/19/11 Cardinal Contractors 5 156,35280 $ 156,352.50 5 156,352.50 24 08130%11 Flom Mentes 5 19,700.00 5 19,700.00 5 10,700.00 25 09/16/11 South Flsrlda Excavation 5 6,971 40 5 0,971.40 5 5,971.4(1 26 00,16/11 South Florida Excavation 0 4,601.65 $ 4,601.85 $ 4,801.85 27 09116/11 Cardinal Contractors 5 278,892.77 $ 275,852.77 5 2278,892.77 25 09/27111 Michael Evans Computers 5 3,255.00 5 3,255..00 5 3,200 00 29 10/17/11 Cardinal Contractors $ 85,416.29 5 85,416,29 $ 05,416.29 30 11/0311 i Hole Mantas 0 032.50 5 632.50 5 832.50 31 11/03/11 Hole Montas $ 43,975.00 $ 43,975.00 5 43,975.00 33 11123/11 KW Controls $ 24,337.00 0 24,337 00 $ 24,037.00 1 To11ri FY 2011...... 5 1,717,261 20 5 1674,561 0 5 42702 00 $ l.574,551 sr01 32 11/14111 Cardinal Con/radars $ 266,314.14 5 266,314.14 5 266,314.14 34 12/15/11 South Florida Eecava'on $ 4.601.85 5 4,601.85 $ 4,601.85 35 12/15711 001 Technologies $ 7,121.33 $ 7,121.33 $ 7,121.33 36 12115/11 FIT Water Equipment Tech 5 588.766.70 $ 586,755.70 $ 586,766.70 37 12116/11 Cardinal Contractors $ 647523.09 5 647,523.09 5 647.503.09 38 12/30%11 Hole Mentes $ 43,672 50 $ 43,672.50 $ 43,672.50 39 01724112 Hole Mantes $ 25,608..59 $ 25,609,59 $ 25,609.59 40 01/24/12 Cardinal Contractors 5 174,5222,68 $ 174,522.68 $ 174,522.69 41 01/30112 KW Controls $ 73,011.00 5 73,011.00 9 70,011 00 42 02/24/12 Cardinal Contractors $ 242,416.36 5 240,416.36 $ 240,416.35 43 03/15/12 Cardinal Contractors 5 246,740.07 5 246,740.07 5 246,740.07 44 04105/12 Hole Monies $ 46,2322.19 5 48,232.19 5 48,232.19 45 04/23112 Cardinal Contractors 5 80,577.03 5 99,577 03 5 69,577.03 46 05/00/12 ITT Water Equipment Tech 5 33,577.50 5 30,07750 $ 30,577.50 47 05/16/12 Cardinal Contractors $ 52,529.20 $ 62,529,20 9 62,629,20 48 05117/12 OW Controls 5 12,166.00 $ '122,168.50 $ 12,168.50 49 Mil 2112 Hole Mentes $ 65,276.80 5 65,276-80 $ 65,276.80 50 06/12/12 Severn Trent Environmental Svcs 5 9,027 20 $ 9,027.29 5 9,027 29 51 06/1212 601 Technologies 5 20,000.00 5 20,300.00 5 20,000.00 52 06113/12 Cardinal Contractors $ 207,111.76 5 207,1,1 76 $ 207,111 76 53 05/2932 Solo's Lawn Son.ice,Inc. $ 10,650 00 5 10,853.00 5 19.080.00 54 07/18/12 Cardinal Contractors $ 13,632,50 $ 13,532.50 $ 13,632.50 55 07/25/12 W.E.Johnson Equipment $ 33,085.00 5 33,000.00 $ 33088>00 56 08/03/12 Hole Monies $ 49,981 80 $ 40,981,80 $ 49:901..60 57 09/04113 Severn Trent Environmental Svcs $ 3X045.00 5 3,045.00 $ 3,045,00 56 09/04/12 Cardinal Contraclars 5 195,285.60 $ 195,289.50 5 105,209.50 59 09/19/12 11010 Mantes $ 21,35041 0 21,357.41 $ 21,350.41 60 09/19/12 SCI Technologies $ 33,278,57 $ 33,270.67 $ 33,278..007 61 09/19/12 Cardinal Coniractcrs $ 52400.`.0 5 52,400.10 $ 52.400 10 I. Tot>3I FY..s”"013. 5 3252045 64 S 3282,945,66 $ ... 5 0,Z02 4',i, 02 10/18/12 HMA Geological Consultants S 5,559.71 $ 5,909 71 $ 5:969.71 63 10/16/12 Cardinal Con:rectors S 101,658.93 $ 151,658.93 $ 151,655.93 04 11101;12 Hole Monies 5 10,027.10 $ 10,027.10 5 10,027,10 65 12111112 Severn Trent 5 48,506.70 $ 48,566.70 5 48,566.70 58 01109/13 HM/1 Geological Consultans $ 9,170.00 $ 9,170,00 $ 9,170.00 67 01/17/13 Hole Mantes 5 8,138 33 $ 8,135.33 $ 8,135.33 6:3 01/17/13 AMA Geological Corsuitanls 5 16,745.71 $ 16,745,71 S 16,74571 59 01/17/13 Severn Trent 5 1,58575 $ 1,568.75 5 1,568.75 70 02'05/13 Cardinal Contractors 8 26,703.15 $ 25,725.15 $ 28,705,15 71 02/05/13 KW Controls 5 12,16850 5 12,168.50 5 12,168.50 72 02/05/13 Hole Monies 5 2,632.57 $ 2,532.57 5 2,532.57 73 02/21/13 KW Controls 5 12,169.50 $ 12,158.50 5 12,166.50 74 04123/13 AMA Geological Consultants S 1,600.00 5 1,600.00 $ 1,600 A0 75 10111/13 Xylem 5 43,74680 $ 43,746..80 5 43,745..80 1 Tail,FY 2043 -5 360,988:7$ 5 350,986 75 5 � 5 ?50.986.75 L_ tune Total S 5251,193 61 S 5,30E49261 $ 42,700 00 1._____52.2,1193...,_5'. f Interest FY 2011 Interest 5 5,743.80 FY 2012 Interest $ 2251.47 FY 2013 Interest $ 00335 $ 8,339,73 13 1611 ALt PI v r r R:7, Q 2' d S a P CL V 1 is e 2 s'o P � $ n o S L t L F.1 a . re • � a � w Gp a g*8p8pj G�p Gp N N '- C 2 N A 3 1 . 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Pi to V re FA 0 0 0 f.3.: 6 2 'a p• 0 t —• > .4 0 • a, it E g O ,- tll 0.1 75 '6 C , I CL CO tl) av 142 e (.7.) • — co .Q 2 o II -4,4 KA Li. .>44, 8 (:) .-. 0144., p4.2 5,J • • .t, IS i -0 O E C ' ' 3 F. 0,ii, CU ))2 1 • 2 a a = Pn t - 1 (49, E LI 3 rag 1 E 4 4 .. 0 c L'b El-,'222o • F- Z ,-65 12 I- (1'11E' E li 00 o '-'1" .6 4 o D I:1- O 0 2uouScercecNi3 8 .i.: 1-- o ct. 0 F 161 1t' i- A4 PORT OF THE ISLANDS All Funds Community Improvement District PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments $435,400 $435,400 $435,400 $435,400 $435,400 Delinquent Assessments $123,691 $0 $0 $0 $0 Interest/Miscellaneous $2,090 $8,740 $9,369 $9,891 $10,300 Total Operating Revenues $561,181 $444,140 $444,769 $445,291 $445,700 Operating Expenditures Administrative $119,794 $123,388 $127,089 $130,902 $134,829 Maintenance $250,280 $257,788 $265,522 $273,488 $281,692 Total Operating Expenditures $370,074 $381,176 $392,612 $404,390 $416,522 Capital Expenditures CIP Projects $50,000 $0 $0 $0 $0 Total Capital Expenditures $50,000 $0 $0 $0 $0 Estimated Beginning Cash Balance $873,968 $936,931 $989,089 $1,029,990 Estimated Ending Cash Balance* $ 873,968 $936,931 $989,089 $1,029,990 $1,059,168 WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Delinquent Assessments $354,838 $0 $0 $0 $0 Water/Sewer/Irrigation Revenue $215,000 $215,000 $215,000 $215,000 $215,000 Interest/Miscellaneous $578 $2,838 $2,838 $2,838 $1,803 Total Operating Revenues $1,660,040 $1,307,462 $1,307,462 $1,307,462 $1,306,427 Operating Expenditures Administrative $143,047 $143,047 $143,047 $143,047 $143,047 Maintenance $482,795 $482,795 $482,795 $482,795 $482,795 Total Operating Expenditures $625,842 $625,842 $625,842 $625,842 $625,842 Capital Expenditures CIP Projects $24,000 $50,796 $60,796 $30,796 $0 Total Capital Expenditures $24,000 $50,796 $60,796 $30,796 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $424,196 $399,660 $365,125 $360,589 'Estimated Ending Cash Balance $ 424,196 $399,860 $365,125 $360,589 $385,814 I 20 1611 :JI I I I I I 1 .101 Cr i 000010] r H0001U1 r d+O Cr I InHri L'1 N H I Cl) i 0o r 1 0 o ul �o cn H 000 rn O rn 00 0 1 0 r- .1 1 18 0 w I , 4.0 I g I I O O C)1 ri 01 \O N a)U1 rn 'i In 01 0 Cl I I N H I I O Or01O r H'IDN UlrI N NIn N 1 1 O I + N(,1 ,CI r CD 0 N in-U)V}VI- 1.0 Nrl i0 f 1 0 i H 1 I V}V} V} 0- 0 ••ih ) f C11 1 I I CP MN H r r Ki I 1 ) V}V}OF H I H H 1 Y a • ih I in- 0 cI H I I I ! 1 1 PI t I a I I — 0) OU 0 0 0 0 # 0 0 0 0 0 0 I 0 0 0 O O O a 0 0 0 I 0 0 0 0 O M O O O 0 O O I O 0 0 0 O 0 O O O 1 I H �] • • • • • . 1 • • • 'f1.7 in-{!T in-VI-in- +!} I ih in-i?iR ih in- : in in. in- 1 I H I t 0 U Cd I I I ar I I A k 1 I f CD O 0 P. 0 0 0 I 0 0 0 0 0 0 i 0 0 0 0 0 0 0 0 0 0 0 0 0 0 • 00000 0 00000 0 00 0 �.I I • • . • P 1 V}in-U}if}VI- i!} I in-0-in-to i/} i/} iR 0- L} I I U 0 . 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November 2013 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.206 MG for the month of October, which is an average of.071 MGD. Wastewater Plant Operations and Maintenance The VWVTP treated approximately 1.346 MG for the month of October, which is an average of.043 MGD Reuse System Operations and Maintenance The reuse system delivered 6.424 MG for the month of October,which is an average of .214 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant All permit requirements met 1 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•womseverntrentservices.cs m 1 16I1 A4 ot--te._ ,, ,k3 November 2013 Field Managers Report Sidewalk Repair Update:, • Project is complete! Below are some pictures of the project:_ ,'f---. .,...,,,,,,, 1 e„, s .,2#1,,,,,,,,,,:::,,,,,,, 1 ;:,,,,,,,,,,,,,....,griy,k,,,(,,,,,,,,,&',4 ;',:-;,...,,.,,,,,- , 'v;i, ,,.. ,,,`„1:,;,-,'.'„:: '4°v; ,1::,,t,,I,,ix.,L4„,0,,f,,,,,:asl,,,z.,;;,e, `,- % 4 } 3 * T , ,,.,,„,-, '' .4... ..,.‘."1.` Ili ,, 1 2 12600 Union Road Naples,Florida 34114.Tel 239-642-9219•Fax 239-642-9469• ,u. -d,�,ur° t i, .co„, 1611 A4 tgctv or . ,„..., November 2013 Field Managers Report r '""" ' '''' .,*°i:.A,P—!,,1 est:::1.t.sir,7 --'"'-' 0 '"'-'••,,,1(,, ›i.";,.„,k,,>a,,,,,,,,,', i , /0, j lilt. ..,e ,aovs x 3 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fee(239-642-9469•imittifsseeyernt[erdse tices.can 1611 A4 1 („6.--tk kit . lei i ‘..3 Ta. November 2013 Field Managers Report • Well Field Power Pole Rotted Near Well#3: N-/r ' - � may ',a It n any a , i dub 1 4 12600 Union Road Naples,Florida 34114.Tel 239-642-9219.Fax 2394342-9469•w m sev ntrentse+vices,ram 1611 A II r 4 7*,..t. l' 4" 4 .k° A i November 2013 Field Managers Report iie,� I 9 gym;„y A�. , " Landscaping Maintenance Update for October 2013: • After reviewing the Landscaping Maps, inspecting, discussing and performing ride around with Robert Soto and Norine Dillon, the landscape maintenance appears to be completed as required. Additionally, Soto is now able to maintain the US 41 median, since the rains have slowed down and the standing water has receded—so now they are catching the area up. Surplus Equipment Inventory: • There will be an update at the meeting on Friday, November 15tH In The Community: • Flashing lights were repaired on Cays Drive/Union Road @ US 41. 5 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239 42-9469•w�vw, everntrontservic e IT 1611 Ali ; iq,..i..„,„..0.6_te._ P . ,r, kt.,,, i �i November 2013 Field Managers Report • Lift Stations have been cleanedi Below are same pictures of the project: I i .. y/i s',-,s',-,.-' n ‘\, M What they look like clean! e „ .c w , di ', Nit 6 - 4111( ' '' i ,. e 6 12600 Union Road Naples,Florida 34114 Tel 239-642-9219 Fax 239-642-9469•ohw,ksevernirentservlces.cam 1611 A4 jrot, ciq • t November 2013 Field Managers Report • Spent some time with EarthGuard Lake Management Owner, driving to our ponds and discussing our issues with him. He realized that his staff had not done a very good job on the middle pond nor the south pond on Cays Drive, spraying the weeds. He had his staff come back out the next day to do the job properly, which was completed. We also discussed whether or not we needed to step up our weed control efforts, or modify our service plan in order to get better control of our ponds. He said that it was not necessary to increase our spraying plan, but that our excessive growth was primarily due to the excessive rainfall that we have had this season, along with above mentioned staff forgetting to do his job. Fortunately for us, he has also started working with Orchid Cove recently, so he will keep a better watch on our ponds also, while his company is on property. Here are some before and after pictures: Cays North Pond Before �iiOl//Iret ge . After 7 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239.642-9469•vwwr.severntrentservices.com 1611 Ail t. E. ko, November 2013 Field Managers Report Cays Middle Pond } Before N bt After 8 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•wnrw.severntrents es,corn , - , 16 I 1 A4 .kAe_ kio . ofi November 2013 Field Managers Report Cays South Pond: Couldn't find the before picture, but this after picture does show that spray was applied, ' •. , .. •. i - 4'..,.., , .v, •••,..""•■••‘7,'4: , , r ' ,4,:f:' ,,, / '2:2'3, •/, 11 ' ''''.4' ',' '. • ' .:: ,.e."4,(**,,,,,,,, ''' ' , ,. •• '• ''• After At Our Treatment Facility: • Found a road grading contractor. After meeting him out here one more time prior to starting the job, I took him down the first access road (Northbound road) to the well field, to get his advice and cost for working on that road. He proposed an additional $300.00 to dress up that road, and he didn't feel that we needed any extra base rock, as there is excess material on both sides of the road that could be brought in with his machines. I approved the work to be done and the work starts on 11/13/13. 9 1 12600 Union Road Naples,Florida 34114•Tel 239-642-9219.Fax 239-642-9489•way severntrentserkkes.Mtk ... 16 1 1 A4 for°64e, k , - ., 1 November 2013 Field Managers Report • Rotomesh screen repair(our incoming sewage screening system): Outer sprocket on drum is deteriorated. See the pic below which shows how deteriorated the original sprocket was. j *bN.> II t • Supplemental Fire/irrigation Station Variable Frequency Drive Repair Update: Parts which were removed and reptacedl a r d 9E� A t iiim ..g a 0 r kh....00l I k u> l 10 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•wwrseverntrentsenes.com 161 1 , , (Ti„3---6fr- u 4i-e- I' ''. *if, k.....) November 2013 Field Managers Report e ) .. .I +' I . .fk S qe :. M1:. • Firellrrigation Station Generator Repair... I ran th e Generator under load for about 45 Everything to do with the Fuel Pump was minutes. No smoke, motor is goad and rebuilt! strong! k-,-,,,� , b' y., j tf ya? + I � g ill\ - ,- - � /tea ° 11 12600 Union Road Naples,Florida 34114•Tel 239-642 9219 Fax 239 642-9469••un+w.saverr�tran s vices.coin 1611 A4 ., ffoik-tge... 00 go November 2013 Field Managers Report CMMS Work Order Report—August 2013 Summary Total#of WO's 257 Total#of WO's Completed 257 Total Hours 125 Water Loss Reports Potable Water Report 5 4 5 .-......._-.__ q .. �,u..„ .R_. �._.. 3 5 2 997 0 3 m 2385 ;1#1 2 5 �..1 937 --_ 5. 2 1 P 1:, 1 851 15 1822 1 a' 1585 1617 1 1 .4. 1 092 1 136 ,x> . ,114a . Q 9 a >.�.... Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug 13 W Sep-13 • Water Produced Water erted X Vtater Loa; 12 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•wwwseverntrent$ptvices.cprp 1611A4 iligs tie.. 0 . ko i 4 cli November 2013 Field Managers R.p rt e e 697 8 760 irrigation Water Report 90 t s6 7 740 7 700 i 80 . � T 7 0 .0744-'e r iit 43T 986 6 FvY 6 0 ,,,44- 4 259 5 144._ w 47i G 5 0 _..,.,.., „,....._,. '7o9.. ....._.5:,—,,, 4 676....._ _... .4..54?. . N 5133 ` n .. 0 —130 4zn5 3 829 20 .. _... . t0 1% 3% 6% 4% 8% 6% 6% 7% 5% 2% 5% 6% 0p �._ �._ �,.,, �. ,_rte _._� , _. Oct-12 Nov-12 Dee-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 t0 { IrrigsUan 1leier Irnyahon Billed J 13 12:4 0 Union Road Naples,Florida 34114•Tel 239-642-9219.Fax 239-642-9469•tiwm severntrentsetvices com 1611 s 4 SEVERN E R r Severn Trent Services C N V 4837 Swift Road, Suite 100 Sarasota, FL 34231 TRENT United States SERVICES TF: +1 800 535 6832 F. +1 941 924 7203 www.severntrentservices.com Port of the Islands CID Work Authorization No. 44916 In accordance with the"Additional Services"provision of the contract for Port of the Islands CID between Port of the Islands CID(the"Client)and Severn Trent Environmental Services, Inc. (the "Company,")the Company agrees to perform the following additional services for the client: Location of Work: Port of the Islands Schedule: Upon Approval Project: Fire Hydrant Replacement Date: October 28,2013 I. DESCRIPTION OF SERVICES: Excavate and remove old fire hydrant at 309 Stella Maris S. Furnish and install new Kennedy K81 fire hydrant. Restore area and sod to it's original form. Flush line to remove debris.Old hydrant to be dropped off at plant. A. Materials by others,tax not included($1,477.00) Material Mark-up (10%) $147.70 B. Labor $1,842.87 II. PROJECT COST: (Total labor,mark-up and materials$3,467.57) The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Total Cost Hourly Rate Total Project Cost To Be Invoiced By STES $1,990.57 Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of this Contract. Agreed to: (please initial) Page 1 of 2 1611. A 4 Work Authorization No. (44916)-(Port of the Islands CID) If any unforeseen problems should be discovered during the performance of the above referenced service, we will notify you immediately of their nature and any additional cost that may be incurred. Unless otherwise specified, rock removal, dewatering,cover-up,and haul off are not included. Severn Trent Services is not responsible for unmarked underground lines. Any changes requested by the owner/builder are not covered by this agreement,and must be added subsequently,at the cost agreed upon by both parties. III. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Port of the Islands CID By: By: Title: Title: Address for Notices; 21 0 N. .W.UNersity Dr. , Ste 702 Coral Springs, FL 33071 Date: Date: Page 2 of 2 a4 a o 0 w m M .N m a N llp•O N tD N N t0 : : : HI n III N N n 00 u1 O N N "'f O N N ie s N l CO CS ,ma ry m o v m ,'i m m ry N N .1 N lD �„• C7 a O N o n Ci r-N u O Kt V,' N CO N CO O m N �, lD M N LD ao t�fl n•N Hi •nj •d' r4 •d • d N N 4 lD Hi Q N 1D a t/1 0 .1 n uuii. .N-1 '''r. N `.."*4 .1°-i HI CO 0 rn N N N C1 u1 '.i CO N CO ui n N-i 00 tD M 4 0 N ID N. up n V •ul 0 O ul Ill n H N .-i .-1 • V N O N a: N N 4 tD N Lrl O ��- u1 7 N .M-1 ID ..d- 00 Cl ^v m m 0 000 000 00 .v-1 N .-i .-i n tt) M N M V7 CO N HI 0 N C O lD E E c Vl CO 4 n . 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" v * D_ _ E —a a E ;; r- aci to o 3 m w w c 3 '' E t_ E VI ra d c a a O r aa+ aa.. •a' p •aa. 0 E E 3 3 3 _3 L. E CO N f0 a7 Ala Y _ _ 3 a _ 7 a. ea 3 a-° u u ra v v m a• ro v c a° 33 rtce 3 3I-- 33 16I1 Ali„„„.....„... „.„_ ___................................__ „„_„„,.„, 1 I 1! T m c, O ._ m 0 N V) o g a 41 ,, N I -3 __ m a 0 0 I c a QJ m , N I f '-i 0 �r Li 0 oN v x' Y 3 n L � Q c j,j Hb/� no 3 3 � Y N 8 v) + m I� C 1 LL i r, o ';A N c N `' c L 'a is o , � rN-i ft) t „. o NI 1 N z? U C! IIIIM a y o 0 0 CV Z Im 0 N L i a. ri . .. . ,,./„.-,"Y7:1:;,!:t-V„,Off,,liki 0 o F— O oo 0 0 oo 0 o 0 ,-I O r-1 o Co '.D ,' N O y;uow iad suolle9 uo!II!W 16 , 1 A4 ,/,1 . ,.,... ..... ,,,tiii. 0 0 fti i E(c 17 r (641 : MINUTES OF MEETING 'rxii PORT OF THE ISLANDS y ��� COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday,November 15, 2013 and called to order at 9:04 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Edge Field Manager Bert Underwood Severn Trent Services Operations Jean Kungle POI Realty Cheryl Cooper Resident Kathryn Kehlmeier Resident The following is a summary of the discussions and actions taken at the November 15, 2013 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order; Mr. Teague called the roll. SECOND ORDER OF BUSINESS Discussion of Rules of Procedure Mr. Teague distributed a redlined version of the 2013 Resolution prepared by the Chairperson for discussion; a copy of which will be entered into the official record. • A final document will be presented at the next meeting. Tuesday, 11-26-13 1611A4 November 15,2013 Port of the Islands CID THIRD ORDER OF BUSINESS Approval of the Minutes of the October 18,2013 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the October 18, 2013 Meeting; and requested any additions, corrections or deletions. There not being any, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, the Minutes of the October 18, 2013 Meeting were approved. FOURTH ORDER OF BUSINESS Public Comment on Agenda Items • Ms. Kungle commented on reopening of the old restaurant. FIFTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon and Mr. Edge discussed the monthly ride-through inspection with Mr. Soto and distributed notes for the Board's information and discussion; copies of which will be entered into the official record. • Mr. Edge will check the timers for the lights on Cays Drive. • Mr. Edge will work on the lights on Newport Drive commencing next week. Ms. Kehlmeier addressed the Board regarding the landscape proposals; and distributed a spreadsheet with a ranking of the different landscapers; a copy of which will be entered into the official record. • The top ranking fiiiii is Allegro Group of Southwest Florida. ➢ They have an office in Naples and supplied personal references. • The Board must go through the Consultants' Competitive Negotiation process if the price is $35,000 or higher. • The county designed the landscaping on the median. • Ms. Kehlmeier will investigate the possibility of getting community identification signs from FDOT. • Ms. Kehlmeier was directed to find out the cost for landscaping plans from Allegro, DMJA, Ensite, Mainscape and Greenscapes and present them at the next meeting. Tuesday, 11/26/13 2 16 I 1 . 4 November 15,2013 Port of the Islands CID B. Update on Sidewalk Repairs • Mr. Edge reported all repairs are complete. • Mr. Edge will investigate the broken curb. C. Update on Disposal of Surplus Equipment • Mr. Edge sold the equipment for$181.90. SIXTH ORDER OF BUSINESS New Business There being no new business for discussion,the next item followed. SEVENTH ORDER OF BUSINESS District Manager's Report A. Approval of the October 31,2013 Financial Statements and Check Register Mr. Teague presented the October 31, 2013 Financial Statements and Check Register for the Board's review and approval; copies of which will be entered into the official record. • Mr. Teague will check on the refund from the insurance company for lightning damage. There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Davis with all in 1 I favor, the October 31, 2013 Financial Statements and Check Register were approved. EIGHTH ORDER OF BUSINESS Field Manager's Report A. Discussion of November 2013 Operations Report Mr. Edge presented his report for discussion; a copy of which will be entered into the official record. • The lift station repair cost$1,800 as opposed to $2,500 which the Board approved last month. ➢ Lift station cleaning should be done annually. • Gravity line cleaning should be done at some point. ➢ Mr. Edge will seek costs for consideration in the Fiscal Year 2015 budget. • The VFD damage may be the result of a lightning strike. • The fire hydrant was replaced on Stella Maris South. • The Fire Chief approached Mr. Edge regarding the ISO items and the District Engineer prepared a report for them. Tuesday, 11/26113 3 1611A4 4 November 15,2013 Port of the Islands CID • The appropriate roads were graded for$1,700. • Mr. Edge will approach the Fire Chief regarding another inoperable fire hydrant to ensure the CID is not penalized. • Mr. Lambert has questions regarding past invoices. • The backflow preventer tags need to be changed out. B. Consideration of Work Authorization No. 44916 for Fire Hydrant Replacement Mr. Teague presented Work Authorization No. 44916 for Fire Hydrant Replacement for ratification; a copy of which will be entered into the official record. There being no comments or questions, ............... .......... . On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, Work Authorization No. 44916 for Fire Hydrant Replacement was ratified. NINTH ORDER OF BUSINESS Attorney's Report B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) • ITT made the proposal for a$50,000 credit, as opposed to the $95,000 credit the CID was looking for. • They are asking to deposit the undisputed amount without constituting that as a waiver to continue to negotiate with Severn Trent. • The Board concurred to allow them to cash the check representing final payment and wait to see if they want to continue their dispute. A. Update on North Hotel Foreclosure Proceedings • The Hearing is set for February 3,2014. • Mr. Motwani brought a lawsuit against Hole Montes and Severn Trent Services. ➢ No one at Severn Trent has been served to date. ➢ The same ruling which is expected for the Motion for Summary Judgment applies to this case as well. • Once the Hearing takes place, it is a matter of sale of the property or tax certificates. Tuesday, 11/26/13 4 1611 A4 November 15, 2013 Port of the Islands CID TENTH ORDER OF BUSINESS Engineer's Report Mr. Benson submitted the Water Use Summary Report for the Board's information; a copy of which will be entered into the official record. • Mr. Benson discussed the permit renewal. ➢ Staff is processing five years of results along with those which recently came in. ➢ Mr. Benson may try to meet with DEP this month to resolve. ELEVENTH ORDER OF BUSINESS Supervisors' Requests • Mr. Bissell discussed public bidding limits. ➢ The limits depend on the nature of the work. • The issue regarding the sewer back-up at the lift station is not in any way associated with the CID. • Mrs. Dillon mentioned the problem to Soto regarding Fire Ants in the community. • Mrs. Dillon commented on the landscape problems at the North Hotel. ➢ Bacardi is having the area cleaned up. TWELFTH ORDER OF BUSINESS Public Comment Period • Collier County is still on three days per week for irrigation and no irrigation is to be done on Fridays. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor,the meeting was adjourned at 11:59 a.m. ,- Aollr } Calvin Teague Norine Dillon Secretary Chairperson Tuesday, 11/26/13 5 1611 Port of the Islands Community Improvement District A 4 Board of Supervisors E© #4 Norine Dillon, Chairperson Calvin T a ue,Distrtet4a Theodor Bissell,Vice Chairman Danakyjippgict C ounE IDA Richard Ziko, Assistant Secretary Ronald Benson,Dletthitinn JoeleAnthhony(Tony) Davis,Assistant ant Secretary CC ERA uF COURTS Regular Meeting Agenda 8 y Friday,December 20, 2013 — 10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the October 18,2013 Meeting 3. Public Comment on Agenda Items 4. Old Business A. Review of Landscape Maintenance Performance B. Update on Landscape Master Planning 5. New Business A. Discussion of Picayune Strand Restoration Project--Manatee Mitigation 6. District Manager's Report A. Approval of the November 30,2013 Financial Statements and Check Register B. Consideration of Resolution 2014-2 Amending the General Fund Budget 7. Field Manager's Report A. Discussion of December 2013 Operations Report 8. Attorney's Report A. Update on North Hotel Foreclosure Proceedings B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 9. Engineer's Report 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday,January 17, 2014, at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.com/ 239-430-0806 Naples Daily News 161 A4 Naples, FL 34110 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59729559 NOTICE OF MEETINGSPO State of Florida NOTICE OF MEETING NOTICE OF MEETING County of Collier Before the undersigned authority, pe: itCIVITCgarriNg COMMUNITY IMPROVEMENT DISTRICT appeared Robin Calabrese, who on oath ; d el Supervisors of the Port of the Islands C m urirti y Improvement she serves as the Advertising Director.1tetZ`,Lrill hold their meetings for fiscal Year 214 at thec0'1;:hl Id CovCubhouse• 7,1(10aPaseafcali.r,Lane,Naples,Florida 34114 at 10.00 a.m.on the third Friday of each Naples Daily News, a daily newspaper pi Naples, in Collier County, Florida: ti oauber18,2013 attached copy of advertising was publit newspaper on dates listed. Febry2i.2014 Affiant further says that the said Ni . rkAfullaa w06,2014 News is a newspaper published at NapleE June 20,zot4 Joly Di,2014 Collier County, Florida, and that the E August 15,2014 September 19,2014 newspaper has heretofore been cent mud.The meetings are open to the public and will be conducted in accordance with the published in said Collier County, Flori provision of Florida Law for Community Improvement Districts. Meetings mar be to a date, time and location to be specIfied on the-record at the day and has been entered as second cla= :'1N - matter at the post office in Naples, ir Zerehomneay Any occasions when one or more Supervisors will participate vie Collier County, Florida, for a period c '1" day=t7:14===lilillcsalliat117e7M Management Company, Severn Trent Services at (950 1535841 at least ta 0 12) next preceding the first publication of=====7-ArAsIg,Vga.°"Pe'"!'P'"1" Office at least two(2)days prior to tlie date of the meetings, r'"m9 41.nct attached copy of advertisement; and aff further says that he has neither paid r tEg rfeers.o...zr:on eed eraoretcvipgr Ifi rpyr,,,,a(lean tas kaerind aatath edse meet:ings is advised need to ensure a verbatim record of the doceedings% made rnguerdrnng the promised any person, firm or corporatic testimony and evidence upon which such appeal Est°be based. discount, rebate, commission or refund Calvin Teague purpose of securing this advertisement October 4 District Manager .2011 No 2-002390 publication in the said newspaper. PUBLISHED ON. 10/04 AD SPACE: 66 LINE FILED ON: 10/04/13 • Signature of Affiant (-fp/ F. Sworn to and Subscribed 4f ore toe! ii day of iY 20 Personally known by me ( k_ e „,woupoupo. • .s MY COMMISSION#EE 851758 A1 EXPIRE&November 28,2014 4,27,tos. Bonded Rid Plchard kisurance Agency loll A4 r. Swade, Janice From: Teague, Cal Sent: Thursday, December 26, 2013 9:20 PM To: Swade, Janice Subject: FW: December notes FYI From: Info [mailto:info©sotolawn.com) Sent: Friday, December 20, 2013 9:43 AM To:Teague, Cal; rcziko @embarqmail.com; dillonpoi @embarqmail.com; Edge, Robert; dalelambert@embarqmail.com; tbisell @embargmail.com; anthony @jadavis.com Subject: December notes Good Morning. Walk through was with Robert Soto and Norine Dillon. • Looked at property in general, all common areas were treated for ant mounds. • During irrigation inspection of property, we found there is not power for the timer at Newport Drive. • C and S replaced a stuck valve on 41 median. • We're trimming now, to start mulching at beginning of year. • Overall, property is looking better... Thank you. Wishing you all Happy, Happy Holidays with all your loved ones. Claire Campbell 1 1611 A4 DECEMBER 20, 2013 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT MEETING SIGN UPDATE NEWPORT DRIVE IT MAY BE POSSIBLE TO HAVE A YELLOW WARNING SIGN. Fire 2.374.Advance Street Name Plaque on Intersection Warning Sign KUBOTA DR QUALIFIERS: NO NIGHT STREET LIGHTING COUNT OF NUMBER OF CARS IN& OUT.MATT WEAVER,FL. DEPARTMENT OF TRANSPORTATION TO GET WITH COLLIER COUNTY TO SEE IF THEY HAVE ONE. CRASH HISTORY MATT HAS NOT FINISHED HIS REVIEW FOR THE SIGN. HE WILL GET BACK WITH ME IN THE NEXT WEEK OR TWO. GREEN NEWPORT DRIVE SIGN SIGN LIKE CAYS &UNION IS SPECIFICALLY FOR SIGNALS. I WILL CALL COLLIER COUNTY AND ASK TO UPGRADE STREET NAME SIGN. OURS IS 6". WILL ASK ABOUT UPGRADING TO 8". PORT OF THE ISLANDS SIGN LOCATION NEEDS TO BE ON OFFICIAL FLORIDA TRANSPORTATION MAP. POI IS NOT. I WILL CALL COUNTY TO SEE IF WE QUALIFY ACCORDING TO CHAPTER 14- 51. PAGE 1 1611 A4 � . DECEMBER 20, 2013 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT MEETING LANDSCAPE UPDATE CHERYL AND I FOCUSED ON THE 3 ENTRANCES AND CENTER DIVIDES FLORIDA FRIENDLY NATIVE LOW MAINTENANCE AND IRRIGATION ALLEGRO MET WITH HECTOR DIAZ. HECTOR WAS VERY INFORMATIVE AS TO WHAT HIS IDEAS WERE: WORK WITH WHAT IS TIIERE AND CLEAN IT UP. MOST OF THIS WAS TO BE DONE BY TRIMMING. REMOVE PLANTS THAT HAVE REACHED THE END OF THEIR LIFE, TAKE OUT CASSIA TREES BY POI SIGN ON NEWPORT. CAYS DRIVE CENTER DIVIDE, HE WOULD FILL IN WITH TREES WITH A DOME SHAPE THAT WILL BE HALF THE HEIGHT OF WHAT IS THERE. HIBISCUS DO NOT BELONG IN NEWPORT CENTER DIVIDE-TOO SENSITIVE. KEEP PATTERN OF 3 GROUPINGS ON NEWPORT CENTER DIVIDE. SEAGRAPES ON NEWPORT LOOK TO BE IN A CURVY PATTERN BUT WILD RIGHT NOW. TRIM PALMS. BY CLEANING EVERYTHING UP AND SHAPING, YOU WOULD BE ABLE TO SEE WHAT IS THERE AND WHERE THINGS NEED TO BE FILLED IN. HE ALSO SAW SIGNS OF WHITE FLY. SPOKE TO HECTOR ON WEDNESDAY. RECEIVED HIS ESTIMATE THIS MORNING. I WILL DISTRIBUTE AT MEETING TO SUPERVISORS AND STAFF. DMJA MET WITH GREG DISERIO. HE DID NOT SUGGEST IDEAS AS TO WHAT HE WOULD OR COULD DO. SUBMTTTED LANDSCAPE DESIGN SERVICES WHICH CAL SHOULD HAVE SUPPLIED TO SUPERVISORS. HIS PROPOSAL DID INCLUDE SCOPE OF WORK AND PRICES FOR 4 CATAGORIES. MAINSCAPE MET WITH SHANNON AND KELLY. SHANNON DID NOT GIVE A GREAT NUMBER OF SUGGESTIONS. TRIM PALMS. THE EVERGREENS IN THE MONUMENT ON CAYS DRIVE SHOULD BE REMOVED. SHE WAS CONCERNED ABOUT THE IRRIGATION AND SOD. SHE TALKED ABOUT MAKING THE BED AT MONUMENT ON NEWPORT CURVY INSTEAD OF STRAIGHT LINE USING ANNUALS. ALSO PLANTING TO HIDE TRAILERS/BOATS IN PARKING LOT ON WEST SIDE OF NEWPORT. HER EMAIL RESPONSE TO OUR MEETING WAS NEEDING TO HAVE QUESTIONS ANSWERED. CAL SHOULD HAVE SUBMITTED HER EMAIL TO SUPERVISORS. PAGE 2 1611 A4 DECEMBER 20, 2013 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT MEETING LANDSCAPE UPDATE CONTINUED ENSITE SPOKE WITH BRIAN SMITH. RECEIVED EMAIL FROM BRIAN WITH QUESTIONS: BUDGET, ARE WE SEEKING MULTIPLE PROPOSALS. THEY COULD DONATE 3 OR 4 HOURS TO COME OUT IF THEY ARE THE SELECTED FIRM TO DO THE WORK. IF LIMITED FUNDS, COULD WORK WITH SISTER COMPANY TO DO DESIGN WITH INSTALL. I REPLIED: WE ARE SEEKING OTHER PROPOSALS, ONLY TRYING TO FIND OUT IF MASTER PLAN FEASIBLE WITH COST BEING MAIN CONSIDERATION. WE ARE PROBABLY ATTACKING THIS BACKWARDS FROM WHAT HIS BUSINESS USUALLY DOES. I CALLED AND EMAILED BRIAN THIS WEEK TO SEE IF THEY ARE STILL INTERESTED IN THE PROJECT. HE EMAILED BACK: YES AND TO LET HIM KNOW HOW TODAY'S MEETING WITH SUPERVISORS GOES AS BUDGET IS THE BIGGEST ISSUE. BECAUSE OF THE CONTENT OF HIS EMAIL YESTERDAY, I THINK HE EITHER DID NOT GET OR FORGOT ABOUT MY EMAIL TO HIM ABOUT ONLY A FACT FINDING MISSION. GREENSCAPES. INITIALLY SPOKE WITH LINDA RAE NELSON. SHE GAVE ME THE NAME OF ANDREW EISELE. I PHONED HIM,DISCUSSED PROJECT. HE WOULD NEED $250. CONSULTATION FEE BEFORE COMING OUT. HE UNDERSTANDS I NEED TO GO TO THE BOARD FOR OK TO SPEND MONEY. I WAS TO GET BACK TO HIM WITH DECISION. RESPECTFULLY SUBMITTED, KATHRYN A. KEHLMEIER CC: CHERYL COOPER PAGE 3 1611 A4 _hi. Allegro Group Of SW FL,LLC Estimate info @ALLEGROGROUPFL.C OM 15275 Collier Blvd 201-282 Date Estimate# Naples, FL 34119 [2/19/2013 14980 800-454-9668 - Name/Address POI CID Project Description Qty Cost Total Arbor Services-recommend trimming of Palms along Union rd 15 35.00 525.00 North Arhoriet Inoculation-recommend inoculating palms against white 15 65.00 975.00 fly and palm weevil along Union rd North Labor removal of shrubs and debris at the base of palms located 8 55.00 440.00 near 41 and Union rd North Arbor Services-recommend trimming of Palms along Union rd 35 35.00 1,225.00 south Arboriet Inoculation-recommend inoculating palms against white 35 65.00 2,275.00 fly and palm weevil along Union rd South Labor-Maintenance cleanup,reshaping and removal of all weeds 16 55.00 880.00 and new palms growing at the intersection of 41 and Union rd South this entrance is very neglected. Arbor Services-recommend trimming of Palms along Newport Drive 0.00 at a rate of$35.00 each count not available ArhorJet Inoculation-recommend inoculating palms against white 0.00 fly and palm weevil along Newport Drive at a rate of$65.00 each count not available Labor-Maintenance cleanup,reshaping and removal of all weeds 80 55.00 4,400.00 and new palms growing at the intersection of 41 and Newport Drive, this entrance is very neglected. this includes lowering all the seagrapes to a height of almost 12", cleaning the card board palms,oleanders,and also around the sales office,including the 5 Bougainvillea trees that stand alone. this is our recommended plan fro these areas as stage I of the project,once the areas are clean and the shrubs are re shaped,we will provide and estimate for planting,and pinestraw. Please reply with your approval promptly. Total $10,7211.00 16 I 1 A4 .r• . . DAVID M.JONES,JR. AND ASSOCIATES, INC. LANDSCAPE ARCHITECTS • SITE PLANNERS .tom;.:; December 18, 2013 Port of the Islands Community Attn: Katheryn Ehlmeier 314 Newport Drive Naples, Florida 34114 Email: kehlmeier(rbasicisp.net Copy: tadams @severentrentms.com Re: Port of the Islands Community—Landscape Design Services (#212062) David M. Jones, Jr. and Associates, Inc. (DMJA) is pleased to make the following proposal to Port of the Islands Community(Client) to provide Landscape Architectural Services. I. Project Description — Landscape enhancements to the common area roadways within the Port of the Islands Community in Collier County, FL. II. Scope of Basic Services — 1, Landscape Plans- The Client's program includes an "Upscale Landscape" which enhances the residential entrances and roadways within the community with an emphasis on low maintenance and Environmental Sustainability. DMJA will prepare landscape-planting plans in compliance with the Client's program and budget. Landscape plans shall be developed in the following phases for the three main roads within the community. 2. Irrigation Plans: The Client's program will require modifications to existing irrigation systems or development of a new system for selected areas. DMJA will design an automatic irrigation system for the area of the support facility that will provide all plant material with suitable levels of supplement water. The system will he designed in compliance with xeriscape principles and will provide flexibility' to allow both plant establishment, as well as, sustain plant material. 3. Client Meetings: DMJA shall meet with the Client as follows: • Schematic Design Presentation meeting with the Landscape Committee. • Design Development Presentation meeting with the Landscape Committee. • Present final landscape plan to the Port oldie Islands Community Board. 22 `II( t 1 ,)111( (2 `� I) 117 .1 . i ' 1, � .�i: is�';ft� I.. f it l: VI! .mss fi' 1611 A4 Port of the Islands(#213148) Re: Landscape Architectural Services December 18,2013 M. SERVICES, SCHEDULE: Services outlined in the scope of services shall he provided as follows: • Base Map Preparation and Site Analysis -- DMJA shall visit the site and provide a site analysis of the existing conditions of the landscape and irrigation within the limits of work. Limits of work include three main entrances and roadways within the community. • Schematic Design Phase - DMJA shall review with the Client, the Client's program, goals and objectives and the preliminary budget and schedule. Based on a mutually agreed upon program, schedule and preliminary construction budget, DMJA shall prepare schematic design documents of the proposed landscape improvements which will depict the character and scale of the project for the Client's review and approval. Preliminary estimate of construction cost shall he provided. DMJA. shall • Design Development Phase - Based upon approval of the Schematic Design and directed adjustments to the program, schedule and construction budget, DMJA will refine the plans to incorporate comments and changes for the Client's approval. Design development documents shall fix and describe the type and sizes of materials to be used and will include any adjustments to the preliminary estimate of construction costs. • Construction Document Phase - Upon Client approval of design development documents and further adjustments to project scope and quality, program and construction budget authorized by the Client, DMJA shall prepare construction documents consisting of drawings and specifications setting forth in detail the requirements for the construction of the landscape improvements. DMJA will advise the Client of any adjustments to the previous preliminary estimates of construction cost indicated by changes or market conditions. Construction documents shall be implementable in phases in accordance with the Clients program. Construction documents shall include written specifications for both the landscape and irrigation improvements. IV. Additional Services: If desired and authorized, DMJA will provide the following additional services. • Bidding/Negotiating Phase - D:VIJA, following the Client's ap pro v,ii of t:he construction documents and the latest preliminary estimate of construction cost, shall assist the Client in obtaining bids or negotiated proposals and assist in awarding arid preparing contracts for construction. • Construction Administration Phase ._. DMJA. shall serve as a representative of and consult to the Client during construetic n and assist in the administration of the contracts for construction. During construction, DMJA will make intermediate site inspections, as authorized by the Client, to determine i t w o r k :.; bent, completed in accordance with ,:he Intent of this office's drawings and specifications. The Client will be provided with written reports. 1611 ' A4 Port of the Islands(#213148) Re: Landscape Architectural Services December 15,2013 V. Assumptions Electronic drawings of the engineered site plan will be provided by your office for use as base maps. One point of contact shall be provided for communication with DMJA. VI. Contract Signature & Acceptance: Client acknowledges that by signing this proposal, they become financially responsible for payment for the services rendered. If Client is requesting this proposal on behalf of clients' end user, then client shall provide all end user contact and billing information with this acceptance, as well as have the end user sign the proposal in agreement of the proposed fees. VII. Fees - DMJA will provide the landscape architectural services specified as Basic Services for the following fees Task Fee Authorization Base Map Preparation and Site Analysis $2,800.00 Schematic Design Phase $3,000.00 Design Development Phase $3,600.00 Construction Document Phase $9,000.00 Additional Services Billed hourly upon services performed. VIII. General. Terms and Conditions - Services performed under this agreement shall be subject to the General Terms and Conditions on the attached page of this proposal. DMJA has industry standard insurance coverage as outlined in the attached; if additional.' covet-age is required,. associated additional charges will be added to contract fee and payable prior to work commencement. We trust this proposal meets with your approval. Acceptance of this proposal constitutes a contract and authorization to proceed. To initiate our work, please return a signed copy for our files. Thank you for the opportunity of providing this proposal. We are looking forward to working with you. Sincerely, DAVID M. JONES, JR. AND ASSOCIATES, INC. rte' Gregory J. Diserio, RLA Vice-President NOTE: A RETAINER OF ($1,000.00) IS REQUIRED WITH SIGNED AND EXECUTED CONTRACT PRIOR TO WORK COMMENCEMENT, WHICH WILL. BE APPLIED TO FINAL: BILL. ALL INVOICES ARE NET 30. Authorized Signature Title: Date. Name `ryped/Printed: Email: Phone: Billing Contact: Signature: Addrev.s� City: Phone: 1611 44 Teague, Cal From: Kathryn A. Kehlmeier <kehlmeier @basicisp.net> Sent: Wednesday, December 18, 2013 4:19 PM To: Teague, Cal Cc: CHERYL COOPER Subject: FW: POI CID Cal,This is one of the responses I have gotten. Please forward this to the supervisors for Friday's meeting. I will be emailing you another one from DMJA separately. Allegro should have something to me by Friday morning. I will give a brief run down of my thoughts at the meeting. Please let me know you received both emails. Thank you. Kathryn A. Kehlmeier Home: 239-394-0432 Cell:214-300-8090 Original Message From:Jessica Shannon jmailto:JShannon@mainscape.coml Sent:Wednesday, December 18, 2013 1:03 PM To: Kathryn A. Kehlmeier Cc:Jessica Shannon;CHERYL COOPER; Kelly Goodwien Subject: Re: POI CID Thank you for having both Kelly and I down and giving us the tour.You have an awesome and very unique community. In regards to to bidding the enhancement work we would need some additional information prior getting involved. Not knowing the history of the community I do not want to make assumptions. 1.Condition of irrigation system 2.Water quality 3. Priority Areas-which areas are most important 4. Budget-probably would make sense to decide a 3,5,etc.year plan to achieve community goals 5. Long Term Maintenance Plan-how will new plantings be cared for after installation to ensure long term success. 6.Current maintenance plan-what is going to be done to salvage/maintain current landscape that will remain. These are a few thoughts I had and we discussed while touring the property. As I mentioned I so not know the history of the property and this is in no way to discredit or put down anyone. Please feel free to contact me with any questions. Jessica Shannon Mainscape Account Executive 941-306-8579 jshannon @mainscape.com >On Dec 15, 2013, at 7:41 AM, "Kathryn A. Kehlmeier" 1 <ke > 1611 A4 hlmeiercbasiciso.net wrote: >Thank you so very much for coming out and meeting with Cheryl and myself. I am attaching the files showing the POI properties.The last page of Union Road has a list of my favorites. >Looking forward to receiving your summary/suggestions.The next CID meeting is Friday, December 20. >Thanks again. >Kathryn A.Kehlmeler >Home:239-394-0432 >Cell: 214-300-8090 > > > [http://static.avast.com/emails/avast-mail-stamp.png] ><http://www.avast.com/> > >This email is free from viruses and maiware because avast! Antivirus<http://www.avast.com/>protection is active. ><Collier Appraisers Union Road_Fav List.pdf><Collier Appraisers Cays >Drive.pdf><Collier Appraiser Newport Drive.pdf> This email is free from viruses and malware because avast!Antivirus protection is active. http://www.avast.com 2 1611 A4 DMJA DAVID M.JONES,JR, AND ASSOCIATES,INC. '9PIt-aillY EFtri} LANDSCAPE ARCHITECTS • SITE PLANNERS December 18, 2013 Port of the Islands Community Attn: Katheryn Ehlmeier 314 Newport Drive Naples, Florida 34114 Email: kehlmeier@basicisp.net Copy: tadams @severentrentms.com Re: Port of the Islands Community—Landscape Design Services (#212062) David M. Jones, Jr. and Associates, Inc. (DMJA) is pleased to make the following proposal to Port of the Islands Community(Client)to provide Landscape Architectural Services. I. Project Description — Landscape enhancements to the common area roadways within the Port of the Islands Community in Collier County, FL. II. Scope of Basic Services— 1. Landscape Plans- The Client's program includes an "Upscale Landscape" which enhances the residential entrances and roadways within the community with an emphasis on low maintenance and Environmental Sustainability. DMJA will prepare landscape-planting plans in compliance with the Client's program and budget. Landscape plans shall be developed in the following phases for the three main roads within the community. 2. Irrigation Plans: The Client's program will require modifications to existing irrigation systems or development of a new system for selected areas. DMJA will design an automatic irrigation system for the area of the support facility that will provide all plant material with suitable levels of supplement water. The system will be designed in compliance with xeriscape principles and will provide flexibility to allow both plant establishment, as well as, sustain plant material. 3. Client Meetings: DMJA shall meet with the Client as follows: • Schematic Design Presentation meeting with the Landscape Committee. • Design Development Presentation meeting with the Landscape Committee. • Present final landscape plan to the Port of the Islands Community Board. 2221 NIc(Irct;'or 13oukoatd +isv^zisu' Monr: (23!)) 337-,i,i2.3 lttrI AIvcrs, 3;3!)OI l'fty: (231) :) 37-I I91 C�Y I,('C'OOOO(i;i 1611 Port of the Islands(#213148) Re: Landscape Architectural Services December 18,2013 III. SERVICES SCHEDULE: Services outlined in the scope of services shall be provided as follows: • Base Map Preparation and Site Analysis— DMJA shall visit the site and provide a site analysis of the existing conditions of the landscape and irrigation within the limits of work. Limits of work include three main entrances and roadways within the community. • Schematic Design Phase - DMJA shall review with the Client, the Client's program, goals and objectives and the preliminary budget and schedule. Based on a mutually agreed upon program, schedule and preliminary construction budget, DMJA shall prepare schematic design documents of the proposed landscape improvements which will depict the character and scale of the project for the Client's review and approval. Preliminary estimate of construction cost shall be provided. DMJA shall • Design Development Phase - Based upon approval of the Schematic Design and directed adjustments to the program, schedule and construction budget, DMJA will refine the plans to incorporate comments and changes for the Client's approval. Design development documents shall fix and describe the type and sizes of materials to be used and will include any adjustments to the preliminary estimate of construction costs. • Construction Document Phase - Upon Client approval of design development documents and further adjustments to project scope and quality, program and construction budget authorized by the Client, DMJA shall prepare construction documents consisting of drawings and specifications setting forth in detail the requirements for the construction of the landscape improvements. DMJA will advise the Client of any adjustments to the previous preliminary estimates of construction cost indicated by changes or market conditions. Construction documents shall be implementable in phases in accordance with the Clients program. Construction documents shall include written specifications for both the landscape and irrigation improvements. IV. Additional Services: If desired and authorized, DMJA will provide the following additional services. • Bidding/Negotiating Phase - DMJA, following the Client's approval of the construction documents and the latest preliminary estimate of construction cost, shall assist the Client in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. • Construction Administration Phase — DMJA shall serve as a representative of and consult to the Client during construction and assist in the administration of the contracts for construction. During construction, DMJA will make intermediate site inspections, as authorized by the Client, to determine if work is being completed in accordance with the intent of this office's drawings and specifications. The Client will be provided with written reports. Page 2 of 4 s b11 A4 Port of the Islands(#213148) Re: Landscape Architectural Services December 18,2013 V. Assumptions — Electronic drawings of the engineered site plan will be provided by your office for use as base maps. One point of contact shall be provided for communication with DMJA. VI. Contract Signature & Acceptance: Client acknowledges that by signing this proposal, they become financially responsible for payment for the services rendered. If Client is requesting this proposal on behalf of clients' end user, then client shall provide all end user contact and billing information with this acceptance, as well as have the end user sign the proposal in agreement of the proposed fees. VII. Fees - DMJA will provide the landscape architectural services specified as Basic Services for the following fees Task Fee Authorization Base Map Preparation and Site Analysis $2,800.00 Schematic Design Phase $3,000.00 Design Development Phase $3,600.00 Construction Document Phase $9,000.00 Additional Services Billed hourly upon services performed. VIII. General Terms and Conditions - Services performed under this agreement shall be subject to the General Terms and Conditions on the attached page of this proposal. DMJA has industry ,standard insurance coverage as outlined in the attached; if additional coverage is required, associated additional charges will he added to contract fee and payable prior to work commencement. We trust this proposal meets with your approval. Acceptance of this proposal constitutes a contract and authorization to proceed. To initiate our work, please return a signed copy for our files. Thank you for the opportunity of providing this proposal. We are looking forward to working with you. Sincerely, DAVID M. JONES, JR. AND ASSOCIATES, INC. /7 Gregory T. Diserio, RLA Vice-President NOTE: A RETAINER OF ($1,000.00) IS REQUIRED WITH SIGNED AND EXECUTED CONTRACT PRIOR TO WORK COMMENCEMENT, WHICH WILL BE APPLIED TO FINAL BILL. ALL INVOICES ARE NET 30. - Authorized Signature:Title: Date: Name Typed/Printed: Email: Phone: Billing Contact: �. „ .a, Signature: Address: _ _µ.......,_.__.... City: State: Zip Phone: Fax: Email: Page 3 of'4 1611` A4 Port of the Islands(#213148) Re: Landscape Architectural Services December 18,2013 General Terms and Conditions Client's Responsibility - The Client/Owner shall he responsible for providing all information on programs and schedules, for prompt review and decisions on work presented, and for surveys, tests and other information not specifically included in the scope of professional services. The Client/Owner shall be responsible for paying all application and permit fees. Accuracy of Information -David M. Jones, Jr. and Associates, Inc. shall be entitled to rely upon the accuracy of services,information, reports and surveys supplied by others. Ownership of Drawings- All original drawings, tracings plans,sketches and specifications are instruments of service and shall remain the property of David M.Jones,Jr.and Associates,inc. The Client/Owner shall retain exclusive-use rights to all drawings. Hourly Consulting Services - Principal - $140.00 per hour; Senior Landscape Architect/Planner - $125.00 per hour; Landscape Architect/Planner - $100.00 per hour; Designer/Planner - $80.00 per hour; Researcher/CADD - $65.00; Administrative Assistant - $50.00 per hour and Delivery -$25.00 per hour. These rates shall apply to any work outside the original scope of work and billed hourly and DUE UPON RECEIPT. Reimbursable Expenses - In-house Blueprints - $1.50/ea.; Out of Office for Printing, Photography, Reproductions, Postage, Telephone/Fax,Courier Service-Cost+ 10%; Travel-$.42/mile,and Photocopies-$.25/ea. Professional Expenses -Cost incurred by this office on behalf of the Client/Owner for professional service such as surveys, structural engineering,etc.are reimbursable expenses at cost plus 10%. Jjji - All fees and reimbursable expenses shall be invoiced as work is completed and are payable on receipt. Adherence to this provision is necessary to provide continuous effort on our part. Accounts delinquent for 30 days shall be charged a 1 1/2%per month service charge. Additional Services-if the Client/Owner finds it desirable or necessary to cause this office to provide additional services not described in the scope of work, David M. Jones, Jr. and Associates, Inc. will be compensated at the hourly rate outlined on the attached schedule. Revising previously approved drawings or other documents for changes not initiated by David M.Jones,Jr.and Associates,Inc.shall he considered additional services, Stop Work-In the event payment is not made according to terms herein set forth,David M.Jones,Jr.and Associates,Inc.,at its option, may stop work on the project until payment is received and not he in default under the terms and conditions of the agreement. Termination-The Client/Owner reserves the right to terminate this and subsequent agreements at any time, with or without cause,by written notification, but shall be hound to pay all fees as outlined below. David M. Jones,Jr. and Associates, Inc. will rely upon this agreement to obtain services of others and to make commitments in this office to meet the provisions of this agreement, Should our services be terminated or suspended for any reason prior to completion,David M.Jones,Jr.and Associates,Inc.shall be compensated for all work completed at the date of termination or suspension at the hourly rates outlined on the attached schedule. Attorney Fees-The Client/Owner agrees that these General Terms and Conditions shall he interpreted according to the laws of the State of Florida,and to reimburse David M.Jones,Jr.and Associates,Inc.for reasonable attorney's tees it may expend in enforcing these terms. indemnification: Client agrees to indemnify, defend and hold Landscape Architect harmless from and against any and all claims, liabilities,suits,demands, losses,costs and expenses, including,but not limited to,reasonable attorneys' fees and all legal expenses and fees incurred through appeal,and all interest thereon, accruing or resulting to any and all persons, firms or any other legal entities on account of any damages or losses to property or persons,including injuries or death,or economic losses,arising out of the Project and/or this Agreement,except that the Landscape Architect shall not be entitled to be indemnified to the extent such damages or losses are found by a court or forum of competent jurisdiction to be caused by Landscape Architect's negligent errors or omissions. Limitation of Liability: Client,therefore,acknowledging its right to discuss this provision with legal counsel experienced in the design and construction process,as well as other design professionals,voluntarily agrees that,to the fullest extent permitted by law, Landscape Architect's total liability to Client for any and all injuries,claims,liabilities,losses,costs,expenses or damages whatsoever arising out of or in any way related to the Project or this Agreement from any cause or causes including, but not limited to, Landscape Architect's negligence, errors, omissions or breach of contract, shall not exceed total compensation received by Landscape Architect under this Agreement.This limitation of liability shall apply to Client's direct claims and Client's claims arising from third parties. insurance: DMJA carries $1,000,000 of General Liability and Professional Liability policies. DMJA does not carry automobile insurance as our vehicles are either not-owned or hired; therefore automobile coverage is not applicable. DMJA carries Worker's Compensation for non-owner employees through a third-parry payroll service. DMJA does not carry an"Umbrella"policy as the work performed is generally covered by the Professional Liability policy. Should the client require changes or additions to DMJA's current insurance coverage,DMJA reserves the right to pass to client any additional fees associated with the client's requested changes. Page 4 of 4 1611 A4 t$4 Swade, Janice From: Teague, Cal Sent: Friday,January 03,2014 1:45 PM To: Swade,Janice Subject: FW: Picayune Strand Restoration Project- Manatee Mitigation Feature at Port of the Islands Does this help? From: Dillon Norine [mailto:ndillonpoi @embarqmail.com] Sent:Thursday, December 12, 2013 7:59 AM To:Teague, Cal Subject: Fwd: Picayune Strand Restoration Project- Manatee Mitigation Feature at Port of the Islands Also please advise the BOS. Begin forwarded message: From: "Starnes, Janet" <jstarne(c sfwmd.gov> Date: December 11, 2013 3:27:04 PM EST To: 'Dillon Norine' <ndillonpoi(cembargmail.com> Cc: "Thompson, Amy D " <Amy.D.Thompsonausace.army.mil> Subject: RE: Picayune Strand Restoration Project - Manatee Mitigation Feature at Port of the Islands Norine—Looks like February 21 is the date that works the best for both the Corps and I so if you could put us on the agenda for February 21 I would appreciate it. I will follow-up with you towards the end of January to confirm the time, etc. Again,thank you for following up with me and reminding me that I needed to get on your calendar. Janet Janet Starnes,AICP, PMP Principal Project Manager South Florida Water Management District Lower West Coast Service Center 2301 McGregor Boulevard Fort Myers, FL 33901 239-338-2929 Ext.7735 561-281-3330 Cell From: Dillon Norine j mailto:ndillonpoi @embargmail.coml Sent: Saturday, December 07, 2013 9:28 AM To: Starnes,Janet Subject: Picayune Strand Restoration Project- Manatee Mitigation Feature at Port of the Islands 1 1611 A4 Thought it was time to discuss this subject again. Are you still working on this project? If so,perhaps our regularly scheduled CID meeting would be an ideal time for the community. January 17 or February 21 would be the dates and I would envision your presentation occurring after the meeting which begins at 10:00, so about noon? Begin forwarded message: From: "Starnes, Janet" <jstarneasfwmd.gov> Date: June 25, 2013 11:59:17 AM EDT To: 'Norine & Joe' <dillonpoi @embargmail.com> Subject: RE: Picayune Strand Restoration Project - Manatee Mitigation Feature at Port of the Islands Thank you for getting back with me. I look forward to hearing from you in terms of the preference as to when the meeting should be held. I tend to agree that it might be best if we wait until the fall to ensure that more homeowners are present. In the interim I would gladly come down and brief the CID Board if you all would like that to occur. Let me know. Janet Janet Starnes Principal Project Manager South Florida Water Management District Lower West Coast Service Center 2301 McGregor Boulevard Fort Myers, FL 33901 239-338-2929 Ext.7735 561-281-3330 Cell From: Norine&Joe [mailto:dillonpoi @embargmail.com] Sent:Thursday,June 20, 2013 1:33 PM To: Starnes,Janet Subject: Re: Picayune Strand Restoration Project- Manatee Mitigation Feature at Port of the Islands Ms. Starnes- Sorry for the delay in getting back to you. Our next Board Meeting of the CID is tomorrow when we will discuss your request(your note was forwarded to the Supervisors). Due to the number of snowbirds here at the Port, it might be better to schedule a community meeting in late fall,unless you have time constraints. Since we do not have a Port of the Islands Homeowners Association, it seems prudent to schedule your presentation after one of our regularly scheduled meetings. We will contact you after tomorrow. Norine Dillon On Jun 20, 2013, at 10:56 AM, Starnes,Janet wrote: 2 1611 A4 Ms. Dillon—I thought I would check in with you concerning my request to arrange a time to come down and update the Port of the Islands Homeowners Association on the status of the Picayune Strand 111 Restoration Project and the associated Manatee Mitigation Feature. I am hoping to schedule a meeting sometime in the next several weeks if at all possible. If that is not possible due to the normal meeting schedule for the Association I will do my best to accommodate your preference. Please let me know at your earliest convenience. Janet Janet Starnes Principal Project Manager South Florida Water Management District Lower West Coast Service Center 2301 McGregor Boulevard Fort Myers, FL 33901 239-338-2929 Ext.7735 561-281-3330 Cell From: Starnes,Janet Sent: Monday,June 10, 2013 11:40 AM To: 'dillonpoi @embaramail.com' Cc: 'JCARR @resortgroupinc.com'; 'hanks©guardianpropertymanagement.com'; Shaw, Lacy E SA]; 'Thompson,Amy D SA]'; 'audrey sanders' Subject: Picayune Strand Restoration Project- Manatee Mitigation Feature at Port of the Islands Ms. Dillon—I was provided your name Audrey Sanders,the President of the Orchid Cove Homeowners Association. Over the last 2 years the South Florida Water Management District (SFWMD)and US Army Corps of Engineers(USACE) have been formulating a plan to mitigate for potential risks to the West Indian manatee at the Port of the Islands Marina basin associated with the Picayune Strand Restoration Project due to the reduction of freshwater traveling down the Faka Union Canal from the Picayune Strand which could negatively impact the winter warm water refugium in the Port of the Islands Marina. Initially we were looking at locating the manatee mitigation feature north of US41 by moving the Faka Union Weir#1 further north in the Faka Union Canal so that it would be located just north of Orchid Cove. After meeting with the homeowners in Orchid Cove and completion of additional technical assessment the SFWMD and USACE determined that the initial plan to relocate the Faka Union Weir#1 is no longer being considered. As a result of the decision to not go forward with the initial concept of relocating Faka Union Weir#1 the SFWMD and USACE have gone back and reviewed the previous concepts as well as looking at additional concepts and have determined that the best alternative at this point in time is to look at possibly deepening one of the marina bays(in particular the bay in the south eastern corner of the marina)to 20 feet over a 2 acre area which would allow the manatee to congregate in the deeper pool which would contain warm ground water and would mitigate for the loss in freshwater inflow from the Faka Union Canal to the north. In addition we are looking at two additional sites,one located just south of the marina along Faka Union Canal and one to the northeast of Port of the Islands on the south side of US41 in an old pit. 3 6I 1 A4 At this point in time we would like to come and present the options and discuss any concerns that the homeowners in the area may have. I would greatly appreciate some guidance on the best means to meet with the homeowners. I was thinking that attending a meeting of the Port of Islands Homeowners Association meetings may be effective or possibly we could hold a separate meeting utilizing your contact information for members. I I am looking forward to any guidance you may be able to provide. Janet Janet Starnes Principal Project Manager South Florida Water Management District Lower West Coast Service Center 2301 McGregor Boulevard Fort Myers, FL 33901 239-338-2929 Ext.7735 561-281-3330 Cell We value your opinion. Please take a few minutes to share your comments on the service you received from the District by clicking on this link. We value your opinion. Please take a few minutes to share your comments on the service you received from the District by clicking on this link. We value your opinion. Please take a few minutes to share your comments on the service you received from the District by clicking on this link. 4 16 1 A4 Port of the Islands Community Improvement District Fdnande/Report November 30,2013 Prepared by MEE TRJ NF loll A4 somp PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 3-4 Trend Report Page 5 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance Page 6-7 Trend Report Page 8 SUPPORTING SCHEDULES Check Register Page 9-10 Special Assessments-Collection Schedule Page 11 Construction Schedule Page 12-13 CIP Status Report Page 14-15 Cash Flow Projections Page 16-19 Cash Flow Projections-5 year Page 20 Monthly Activity Report Page 21 -26 Accounts Receivable Ageing Report (90+days outstanding) Page 27-28 Repair and Maintenance Detail Reports Page 29-30 1611 A4 Port of the Islands Community Improvement District Financial Statements (Unaudited) November 30, 2013 X611 A4 ,,...i. PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet November 30,2013 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets Cash-Checking Account $ 550,094 $ 35,484 $ 585,578 Accounts Receivable 834 834 Assessments Receivable 123,691 354,838 478,529 Allow-Doubtful Collections (123,691) (354,838) (478,529) Due From Other Funds - 178,131 178,131 Investments: Certificates of Deposit-18 Months 152,763 - 152,763 Money Market Account 419,720 6,599 426,319 SBA Account 1,518 2,246 3,764 SBA Account-Restricted 4,833 10,080 14,913 SBA Account Reserves 2,699 2,699 SBA Account Reserves-Restricted 580 - 580 Construction Fund - 152,163 152,163 FMV Adjustment 941 1,752 2,693 Total Current Assets 1,133,982 386,455 1,520,437 Noncurrent Assets Fixed Assets Land - 293,061 293,061 Infrastructure - 15,409,143 15,409,143 Accum Depr-Infrastructure - (4,113,195) (4,113,195) Equipment and Furniture - 226,308 226,308 Accum Depr-Equip/Furniture - (92,819) (92,819) Construction Work In Process - 3,090 3,090 Bond Issuance Cost - 42,700 42,700 Acc Amort-Bond Issuance Cost (17,532) (17,532) Total Noncurrent Assets 11,750,756 11,750,756 - TOTAL ASSETS $ 1 133,982 $ 12137 211 $ 13,271,193 LIABILITIES Current Liabilities Accounts Payable $ 4,334 $ 2,737 $ 7,071 Deposits - 33,050 33,050 Other Current Liabilities - 488 488 Revenue Bonds Payable-Current - 514,758 514,758 Due To Other Funds 178,131 - 178,131 Total Current Liabilities 182,465 551,033 733,498 Report Date: 12/9/2013 1 1611 A 4 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet November 30,2013 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL Long-Term Liabilities Revenue Bonds Payable-LT 3,490,972 3,490,972 Total Long-Term Liabilities - 3,490,972 3,490,972 TOTAL LIABILITIES 182,465 4,042,005 4,224,470 1 FUND BALANCES/NET ASSETS Fund Balances Assigned to: Operating Reserves 105,018 105,018 Unassigned: 846,499 846,499 Net Assets Invested in capital assets, net of related debt 7,745,027 7,745,027 • Unrestricted/Unreserved - 350,179 350,179 [TOTAL FUND BALANCES/NET ASSETS $ 951,517 $ 8,095,206 $ 9,046,723 I TOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 1,133,982 $ 12,137,211 $ 13,271 193 Report Date:12/9/2013 2 511 A4 ,p PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending November 30,2013 YID ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF NOVEMBER-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 348 $ 171 $ (177) 8.18% $ 1 Net Ina(Decr)In FMV-Invest - - 82 82 0.00% - Special Assmnts-Tax Collector 435,400 72,567 114,524 41,957 26.30% 111,058 Special Assmnts-Discounts (17,416) (2,903) (183) 2,720 1.05% • Other Miscellaneous Revenues - - 1,162 1,162 0.00% 1,162 TOTAL REVENUES 420,074 70,012 115,758 45,744 27.58% 112,221 EXPENDITURES Administrative PIR-Board of Supervisors 7,000 1,000 1,000 - 14.29% 500 FICA Taxes 536 89 77 12 14.37% 38 ProfServ-Engineering 26,000 4,333 1,510 2,823 5.81% 1510 ProfServ-Legal Services 12,500 2,083 1,427 658 11.42% 1427 ProfServ-Mgmt Consulting Sery 29,216 4,869 4,869 - 16.67% 2435 ProfServ-Property Appraiser 6,531 6,531 6,531 - 100.00% - ProfServ-Special Assessment 9,520 - 0.00% - Auditing Services 3,750 - - - 0.00% - Communication-Telephone 100 17 - 17 0.00% - Postage and Freight 1,200 200 228 (28) 19.00% 222 Rental-Meeting Room 350 50 50 • 14.29% 25 Insurance-General Liability 9,028 2,257 1,921 336 21.28% - Printing and Binding 1,300 217 126 91 9.69% 67 Legal Advertising 1,000 167 179 (12) 17.90% 76 Miscellaneous Services 1,380 230 112 118 8.12% 68 Misc-Assessmnt Collection Cost 8,708 1,451 771 680 8.85% 705 Misc-Web Hosting 1,000 167 142 25 14.20% 71 Office Supplies 500 83 26 57 5 20% Annual District Filing Fes 175 175 175 - 100,00% - Total Administrative 119,794 23,919 19,144 4,775 15.98% 7,144 Field Contracts-Mgmt Services 100,000 16,667 16,667 - 16.67% 8,333 Contracts-Landscape 82,830 13,805 13,805 - 16.67% 6,902 Electricity-Streetlighting 19,000 3,167 2,736 431 14.40% 1,278 Utility-Irrigation 12,600 2,100 2,190 (90) 17.38% 1,307 R&M-Renewal and Replacement 30,849 5,142 85 5,057 0.28% 85 R&M-Irrigation 1 1 617 (616) 61700.00% 617 R&M-Roads&Alleyways 4,000 667 1,700 (1,033) 42 50% 1,700 R&M-Signage 1,000 167 - 167 0.00% - Capital Outlay 50,000 8,333 - 8,333 0.00% - Total Field 300,280 50,049 37,800 12,249 12.59% 20,222 TOTAL EXPENDITURES 420,074 73,988 58,944 17,024 13.58% 27,368 Report Date:12/9/2013 Prepared by 3 Severn Trent Management Services 1611 44 f PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes In Fund Balances For the Period Ending November 30,2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF NOVEMBER-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures - (3,956) 58,812 62,768 0.00% 84,855 OTHER FINANCING SOURCES(USES) Operating Transfers-Out - (368,000) (368,000) 0.00% •TOTAL FINANCING SOURCES(USES) - - (368,000) (368,000) 0.00% Net change in fund balance $ - $ (3,956) $ (309,188) $ (305,232) 0.00% $ 84,855 FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 1,260,705 FUND BALANCE,ENDING $ 1,260,705 $ 1,256,749 $ 951,517 Report Date:12/9/2013 Prepared by: 4 Severn Trent Management Services p i 1' A4 IH PORT OF THE ISLANDS CID GENERAL FUND TREND REPORT FOR THE PERIOD ENDING NOVEMBER 30,2013 ANNUAL ADOPTED ACTUAL ACTUAL YTD BUDGET OCT NOV ACTUAL $ $ $ $ REVENUE INTEREST-INVESTMENTS 2,090 169 1 170 NET INCR(DECR)IN FMV-INVEST • 82 • B2 SPECIAL ASSMNTS-TAX COLLECTOR 435,400 3,465 111,058 114,523 SPECIALASSMNTS-DISCOUNTS (17,416) (183) - (183) OTHER MISCELLANEOUS REVENUES - 1,182 1,162 TOTAL REVENUE 420,074 3,533 112,221 115,754 EXPENDITURES ADMINISTRATIVE P/R-BOARD OF SUPERVISORS 7,000 500 500 1,000 FICA TAXES 536 38 38 76 PRQFSERV-ENGINEERING 26,000 - 1,510 1,510 PROFSERV-LEGAL SERVICES 12,500 - 1,427 1,427 PROFSERV-MGMT CONSULTING SERV 29,216 2,435 2,435 4,870 PROFSERV-PROPERTY APPRAISER 6,531 6,531 - 6,531 PROFSERV-SPECIAL ASSESSMENT 9,520 - AUDITING SERVICES 3,750 - - COMMUNICATION-TELEPHONE 100 .. - - POSTAGE AND FREIGHT 1.200 6 222 228 RENTAL-MEETING ROOM 350 25 25 50 INSURANCE-GENERAL LIABILITY 9,028 1,921 - 1,921 PRINTING AND BINDING 1,300 60 67 127 LEGAL ADVERTISING 1,000 104 76 180 MISCELLANEOUS SERVICES 1,380 44 68 112 MISC-ASSESSMNT COLLECTION COST 8,708 66 705 771 MISC-WEB HOSTING 1,009 71 71 142 OFFICE SUPPLIES 500 26 - 26 • ANNUAL DISTRICT FILING FEE 175 175 • 175 TOTAL ADMINISTRATIVE 119,794 12,002 7,144 19,146 OPERATIONS AND MAINTENANCE FIELD CONTRACTS-MGMT SERVICES 100,000 8,333 8,333 16,666 CONTRACTS-LANDSCAPE 82,830 6,902 6,902 13,804 ELECTRICITY-STREETLIGHTING 19,000 1,455 1,278 2,736 UTILITY-IRRIGATION 12,600 664 1,307 2,191 R&M-RENEWAL AND REPLACEMENT 30,849 - 85 85 REM-IRRIGATION 1 • 617 617 R&M-ROADS&ALLEYWAYS 4,000 - 1,700 1,700 R&M-SIGNAGE 1,000 - CAPITAL.OUTLAY 50,000 - • TOTAL FIELD 300,279 17,577 20.222 37,799 TOTAL EXPENDITURES 420,073 29,579 27,366 56,945 EXCESS OF REVENUES OVER(UNDER) EXPENDITURES AND RESERVES 1 (25,546) 84.855 58,809 OTHER FINANCING SOURCES OPERATING TRANSFERS-OUT • (368,000) - (368,000) TOTAL OTHER FINANCING SOURCES(USES) - (368,000) - (368,000) NET CHANGE IN FUND BALANCES(YEAR TO DATE) 1 (394,046) (309,191) (309,191) FUND BALANCE,OCTOBER 1 1,260,705 1,260,705 1,260.705 1,260.705 FUND BALANCE,ENDING $ 1,260,706 $ 866,659 $ 951,514 $ 951,514 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS ARE 5 REPORT DATE:12192013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 1611 A4 PORT OF THE ISLANDS Water And Sewer Fund Community improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending November 30,2013 YID ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF NOVEMBER-1S ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest-investments $ 578 $ 96 $ 20 $ (76) 3.46% $ - Water Revenue 45,000 7,500 7,204 (298) 16.01% 4,406 Sewer Revenue 70,000 11,667 9,170 (2,497) 13.10% 5,432 Irrigation Fees 100,000 16,867 12,330 (4,337) 12.33% 7,803 Net incr(Decr)In FMV-Invest - - 153 153 0.00% - Special Assmnts-Tax Collector 1,135,025 189,171 298,547 109,376 26.30% 289,513 Special Assmnts-Discounts (45,401) (7,567) (476) 7,091 1.05% - Other Miscellaneous Revenues 2,142 2,142 0.00% 1,617 TOTAL OPERATING REVENUES 1,305,202 217,534 329,090 111,656 25.21% 308,771 OPERATING EXPENSES Personnel and Adminlstratton P/R-Board of Supervisors 7,000 1,000 1,000 - 14.29% 500 FICA Taxes 536 89 77 12 14.37% 38 ProfServ•Englneering 26,000 4,333 1,510 2,823 5.81% 1,510 ProfServ-Legal Services 12,500 2,083 1,427 656 11.42% 1,427 ProfServ-Mgmt Consulting Sery 29,336 4,889 4,889 - 16.67% 2,445 ProfServ-Property Appraiser 17,025 17,025 17,025 • 100.00% - ProfServ-Special Assessment 8,122 - • 0.00% - Auditing Services 3,750 - - 0.00% - Communication-Telephone 100 17 - 17 0.00% - Postage and Freight 1,200 200 251 (51) 20.92% 245 Rental-Meeting Room 350 50 50 - 14.29% 25 Insurance-General Liability 9,028 2,257 1,921 336 21.28% - Printing and Binding 1,300 217 126 91 9.69% 67 Legal Advertising 1,000 167 179 (12) 17.90% 76 Miscellaneous Services 2,600 433 197 238 7.58% 182 Misc-Assessmnt Collection Cost 22,701 3,783 2,009 1,774 8,85% 1,838 Office Supplies 500 83 26 57 5.20% - Total Personnel and Administration 143,048 36,626 30,687 5,939 21.45% 8,353 Water-Sewer Comb Services Contracts-MgmtServices 309,533 51,589 51,589 - 16.67% 25,794 Contracts-Other Services 1,750 - • 0.00% - Communication-Teleph-Field 4,512 752 1,221 (469) 27.06% 320 Utility -General 83,000 13,833 13,172 661 15.87% 6,906 R&M-Irrigation 20,500 3,417 1,382 2,035 6.74% 1,382 R&M-Water Plant 14,000 2,333 10,112 (7,779) 72.23% 2,211 R&M-Waste Water Plant 45,000 7,500 1,708 5,792 3.80% 1,701 Misc-Licenses&Permits 4,500 - • - 0.00% - Cap Outlay-Water Plant 4,000 667 - 667 0.00% - Cap Outlay-Waste Water Plant 20,000 3,333 - 3,333 0.00% - Total Water-Sewer Comb Services 506,795 83,424 79,184 4,240 15.62% 38,314 Report Date:12/9/2013 Prepared by: 6 Severn Trent Management Services 16 I 1 A4 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending November 30,2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(I) AS A%OF NOVEMBER-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Debt Service Principal Debt Retirement 514,758 0.00% - Interest Expense 140,601 70,301 11,717 58,584 8.33% 11,717 Total Debt Service 655,359 70,301 11,717 58,584 1.79% 11,717 TOTAL OPERATING EXPENSES 1,305,202 190,351 121,588 88,763 9.32% 58,384 Operating income(loss) 27,183 207,502 180,319 0.00% 250,387 OTHER FINANCING SOURCES(USES) Interfund Transfer-In - - 368,000 368,000 0.00% - TOTAL FINANCING SOURCES(USES) - - 388,000 388,000 0.00% - Change In net assets $ - $ 27,183 $ 575,502 $ 548,319 0.00% $ 250,387 TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,519,704 7,519,704 7,519,704 TOTAL NET ASSETS,ENDING $ 7,519,704 $ 7,548,887 $ 8,095,208 Report Date:12/9/2013 Prepared by: 7 Severn Trent Management Services 16 1 1, Pi A4 PORT OF THE ISLANDS CID WATER AND SEWER FUND TREND REPORT FOR THE PERIOD ENDING NOVEMBER 30,2013 ANNUAL ADOPTED ACTUAL ACTUAL YTD BUDGET OCT NOV ACTUAL $ $ $ $ REVENUE WATER REVENUE 45,000 2,798 4,406 7,204 SEWER REVENUE 70,000 3,738 5,432 9,170 IRRIGATION FEES 100,000 4527 7,803 12,330 INTEREST-INVESTMENTS 576 20 - 20 NET INCR(DECR)IN FMV-INVEST 153 • 153 SPECIAL ASSMNTS-TAX COLLECTOR 1,135025 9,033 280,513 298,546 SPECIAL ASSMNTS-DISCOUNTS (45,401) (476) (476) OTHER MISCELLANEOUS REVENUES 525 1,617 2,142 TOTAL REVENUE 1,305,202 20,318 308,771 329,089 EXPENDITURES ADMINISTRATIVE P/R-BOARD OF SUPERVISORS 7,000 500 500 1000 FICA TAXES 536 38 38 78 PROFSERV-ENGINEERING 26,000 - 1,510 1,510 PROFSERV-LEGAL SERVICES 12,500 1,427 1,427 PROFSERV-MOMT CONSULTING SERV 29,336 2,445 2,445 4,890 PROFSERV-PROPERTY APPRAISER 17,025 17,025 - 17,025 PROFSERV-SPECIAL ASSESSMENT 8,122 AUDITING SERVICES 3,750 - . COMMUNICATION-TELEPHONE 100 - POSTAGE AND FREIGHT 1,200 6 245 251 RENTAL-MEETING ROOM 350 25 25 50 INSURANCE-GENERAL LIABILITY 9,028 1,921 - 1,921 PRINTING AND BINDING 1,300 80 67 127 LEGAL ADVERTISING 1,000 104 76 160 MISCELLANEOUS SERVICES 2,600 15 182 197 MIS •ASSESSMNT COLLECTION COST 22,701 171 1,838 2,009 OFFICE SUPPLIES 500 26 - 26 TOTAL ADMINISTRATIVE 143,047 22,336 8.353 30,689 OPERATIONS AND MAINTENANCE WATER-SEWER COMB SERVICES CONTRACTS-MGMT SERVICES 309,533 25,794 25,794 51,588 CONTRACTS-OTHER SERVICES 1,750 - - COMMUNICATION-TELEPH-FIELD 4,512 901 320 1,221 UTILITY-GENERAL 63,000 8266 6,908 13,172 R8M•IRRIGATION 20,500 1,382 1,382 R8M-WATER PLANT 14,000 7,902 2,211 10,113 REM-WASTE WATER PLANT 45,000 7 1.701 1,708 MISC-LICENSES 8 PERMITS 4,500 CAP OUTLAY-WATER PLANT 4,000 - CAP OUTLAY-WASTE WATER PLANT 20,000 , - TOTAL WATER-SEWER COMB SERVICES 506,795 40,870 38,314 79,184 DEBT SERVICE PRINCIPAL DEBT RETIREMENT 514,758 INTEREST EXPENSE 140,601 - 11,717 11,717 TOTAL DEBT SERVICE 655,360 11,717 11,717 TOTAL EXPENDITURES 1,305,202 63,206 58,384 121,590 EXCESS OF REVENUES OVER(UNDER) EXPENDITURES AND RESERVES - (42,868) 250,387 207,499 OTHER FINANCING SOURCES INTERFUND TRANSFER-IN 388,000 • 368,000 TOTAL OTHER FINANCING SOURCES(USES) 368,000 368,000 NET CHANGE IN FUND BALANCES YEAR TO DATE) . 325,112 575,499 575,499 FUND BALANCE,OCTOBER 1 7,519,704 7,519,704 7,519,704 7,519,704 FUND BALANCE,ENDING $7,519,704 $7,844,816 $8.095,203 $8,095,203 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS ARE B REPORT DATE:12/9/2013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 1611 44 Port of the Islands Community Improvement District Supporting Schedules November 30, 2013 1611 A4 ,. 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OX aa8 Zq U J p a X f 2 W a (z�1 ¢ >ff,z z ¢ aZ' z O O w N GNI a 0 o p p w a > a ❑ a w U w x s Z U N uWi ui N co twi)cn M M M M M M M M M M M M M M M M M CO M M M M M M M M M M M M M M M M M M TS IA t - - -- _ yy O yy o ' 00N N N N N N 0 6 , - y - - ` - ` ( LQ N Q g Cl U d 8 O o 0 o O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o o re if z vaev 888 888844v .+ 8vvavaa .r8Oav < `8gagoag 1611 A4 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 ALLOCATION BY FUND Discount/ Gross Date Net Amount (Penalties) Collection Amount General Water/Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2014 $ 1,570,427 $ 435,400 $ 1,135,026 Allocation% 100% 28% 72% 10/30/13 $ 11,603 $ 659 $ 237 $ 12,499 $ 3,465 $ 9,033 11/15/13 $ 124,608 * $ 2,543 $ 127,151 $ 35,253 $ 91,899 11/27/13 $ 273,420 * * $ 273,420 $ 75,806 $ 197,615 TOTAL $ 409,632 $ 659 $ 2,780 $ 413,070 $ 114,524 $ 298,547 %Collected 26.30% 26.30% 26.30% TOTAL OUTSTANDING $ 1,157,357 $ 320,877 l $ 836,480 1 'Discounts and collection costs taken in the 11/15 and 11/27 distributions were not availabe as of the date of this report. Once this information is received,an adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 478,530 Report Date:12/9/2013 11 1611 A4 Port of the Islands Community improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through November 30,2013 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8.356 Use of Funds: CO) $ (42,700) COI(costs transferred to checking account but not yet paid) $ (5,000) Disbursements Water Treatment Plant $ (5,308,494) $ (5,356,194) Adjusted Balance In Construction Account November 30,2013 $ 152,163 2.Funds Available For Construction at November 30,2013 Book Balance of Construction Account at November 30,2013 $ 152,163 Construction Funds available at November 30,2013 $ 152,163 3.Investments-BB&T at November 30,2013 Estimated Tune Yield Principal Construction Fund: 0.12% $ 152,163 ADJ:Outstanding Amounts Due $ - Balance at November 30,2013 $ 152,163 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2014 budgeted bond payment as%of total assessments: 57% 12 1611 A4 Port of the Islands Community Improvement District Construction Schedule AMOUNT OF r CAPITAL ! Water Treatment `RED.# Date CONTRACTOR REQUISITIONI OUTLAY 1 COI I Plant I COI 10/20/10 Greenberg Traurig 5 10000.00 $ 10,000.00 001 10/20/10 8B9T $ 2,700.00 $ 2,700.00 CO1 10/20/10 Severn Trent Management Svcs $ 15800.00 $ 15,000.00 CAI 11/02/10 Dan Cox $ 19000.00 $ 15,00000 1 1189/10 Pon of the Islands CID?relme) 9 321,537..00 $ 321,53700 5 321,537.00 2 11/15;10 South Florida Excavation $ 26,503.75 $ 26,603.75 $ 26,503.75 3 11/24/10 Naples Daily News $ 151,02 5 161.02 5 151.02 4 01/04/11 Century Link $ 28,310.88 $ 26,310.88 5 26,310.89 5 12/16/10 South Florida Excavation $ 18,008.90 $ 18,008.50 5 18,006.90 6 02/01/11 Hole Meknes $ 2,561.25 5 2,661,25 5 2,55125 7 02101/11 Hole Monies $ 16,200.00 $ 16,200.00 $ 16,200.00 B 02/01/11 Hole Mantes $ 13,206,91 5 13,20691 $ 13,20691 9 02/10/11 benchmark EnviroAnalyifcai,Inc, $ 1.01000 $ 1,019.00 S 1,019.00 10 02/17/11 Hole Mantes $ 1962..50 $ 1,962,00 $ 1,98250 11 03/07/11 Hole Monies $ 6.250 00 $ 6,250.00 $ 6,250.00 12 03/16/11 South Florida Excavation $ 12,762.00 $ 12,762.00 5 12,762.00 13 03/39/11 Cardinal Contractors $ 27,00000 $ 27,000.00 5 27,000.00 14 04/06/11 Hole Monies $ 13,650 00 5 13.850 00 $ 13,95000 15 05/05/11 South Florida Excavation $ 19,567.25 $ 16,597.20 $ 16,587.25 16 05/16111 Cardinal Contractors $ 95,026.60 5 95,028.60 $ 95,028.60 17 05/19/11 Hole Montes $ 39,565.00 9 39,565.00 S 39,565.00 18 08/14/11 KW Controls $ 1,038,60 $ 1,03660 $ 1,038.80 19 06/14/11 Cardinal Contractors $ 199,57209 $ 196,572.08 S 196,57208 20 07/06/11 Hale Monies $ 19,575.00 $ 19,575 00 $ 19,575,00 21 07/22/11 Cardinal Contractors $ 170,192,15 $ 170,192.15 $ 170,192,15 22 07/27/11 Hole Mantas $ 22,325 00 $ 22,325.00 $ 22,32500 23 09/19/11 Cardinal Contractors $ 150,352.50 $ 156,352.50 5 156,362 50 24 08/30/11 Hole Montes $ 19,700.00 $ 19,700.00 $ 19,700.00 25 09/16/11 South Florida Excavation 5 6,971.40 $ 6,971.40 $ 6,971.40 26 09/18/11 South Florida Excavation $ 4,601 05 $ 4,601.85 5 4,601.85 27 09/18/11 Cardinal Contractors $ 278,892.77 $ 278.802,77 $ 278,892 77 26 0927/11 Michael Evans Computers $ 3,25500 $ 3,255.00 $ 3,29500 29 10/17/11 Cardinal Contractors $ 85.41629 $ 85,41629 $ 85,416.09 30 11/03/11 Hole Mantes 9 832.50 $ 832,50 5 83750 31 11/0311 I Hole Monies $ 43.97500 $ 43,97500 5 43,975,00 33 11/23/11 KW Controls $ 24.337,00 $ 24,337.00 $ 24,337.00 Tctar FY 20t1 $ 1,717,261.20 5 1,674,001.25 5 42,700.00 '5 1,574,591.20) 32 11/14+11 Cardinal Contractors $ 268,314.14 $ 266,314.14 5 266,314.14 34 12315/11 South Florida Excavation $ 4,601.85 $ 4,00185 $ 4,001$5 35 12/15/11 Bel Technologies $ 7,121.33 $ 7,121.33 9 7,121.33 36 12/15/11 117 Water Equipment Tech $ 566,766..70 9 586,706 70 $ 566,766.70 37 12/16/11 Cardinal Contractors $ 647,523<09 $ 647,52309 $ 647,023.09 38 12/30/11 Hole Monies 0 43,672,50 $ 43,672.50 $ 43,672.50 39 01,/24/12 Hole Monies $ 25,609.59 $ 25,609.59 $ 25,609 59 40 01/24/12 Cardinal Contractors $ 174,822.08 5 /74,822.68 $ 174,92268 41 01/30/12 KW Controls 9 73,011.00 5 73,011,00 $ 73,011.00 42 02/24/12 Cardinal Contractors 9 240,41636 $ 240,416.36 $ 240,41836 43 03/15/12 Cardinal Canhacters $ 246,740.07 $ 246,740:07 $ 246,740.07 44 04/05/12 Hole Montes $ 48,23219 $ 48,232.19 $ 48,230.19 45 04/23/12 Cardinal Contractors $ 89,577.03 $ 89,577.03 $ 89,577.03 46 05/09/12 ITT Water Equipment Tech $ 30,577,50 $ 30,977.50 $ 30,577.50 47 05/16/12 Cardinal Contractors 5 62,609.20 $ 62.829.20 $ 62,629.20 48 05/17/12 KW Controls $ 12,189.50 $ 12,168.50 $ 12,165.50 49 06/12/12 Hole Moneta $ 65,276.80 $ 55,276 90 $ 65,278.80 50 06/12/12 Severn Trent Environmental Svcs 9 9,027.29 $ 9.027.25 $ 9,027.29 51 06/12/12 EC/Technologies $ 20,000.00 $ 20,000 00 $ 20000,00 52 06/13/12 Cardinal Contractors $ 207,111,76 $ 207,11176 $ 207,111.75 53 06/09/12 Soto's Lawn Service,Inc. $ 19,680,00 $ 19,680.00 5 19,68000 54 07/18/12 Cardinal Contractors $ 13,632.50 $ 13,832.50 $ 13,632.50 55 07/25/12 W.E.Johnson Equipment $ 33089.00 $ 33,08800 5 33,089 00 55 98/03/12 Hole Mantas $ 49,98180 $ 49,981.80 $ 49,991.90 57 09/04/12 Severn Trent Environmental Svcs $ 3,04500 $ 3,045.00 $ 3,045 00 50 09/04/12 Cardinal Contractors 5 195,289.64 $ 195,289.60 5 195,289 60 59 09119/12 Hole Mantes $ 21,350.41 $ 21,350.41 $ 21,350.41 60 09119/12 BC/Technologies $ 33,278.97 5 33,278.07 5 33.27867 81 06/1902 Cardinal Contractors 6 52,40010 $ 52,400,10 $ 52,400.10 Troof FY 2012 5 3,282845.,66 $ 3282,940.66 5 .__ .S 3283,945.86 62 10/18/12 AMA Geological Consultants $ 5,989.71 5 5,959,71 5 5,969.71 63 10/16/12 Cardinal Contractors 5 101,95893 $ 151,856.93 5 151,85883 64 11/01/12 Hole Monies S 10,527,10 $ 10,027,10 $ 10,027.10 65 1211/12 Severn Trani 5 49,56670 $ 48,566.70 5 48,566.70 66 01/09/13 RMA Geological Consultants $ 9,170.00 5 9,170.00 $ 9,17000 67 01/17/13 Hole Montes 5 8,13833 $ 9,138.33 5 8,13833 85 01/17/13 FlMACieological Consultants 5 16,745.71 $ 16.745.71 $ 16,74571 69 01/17/13 Severn Trent 5 1,568.75 $ 1,568:75 6 1,568.75 70 02105/13 Cardinal Contractors $ 25,705.15 $ 20,705 15 S 26,706 15 71 02/05/13 KW Controls $ 12,15850 $ 12,188.50 $ 12,166.50 72 02/05/13 Hole Montes $ 2,532 57 $ 2,532.5'7 5 2,532,57 73 02121/13 KW Controls 5 12.16850 $ 12,168.50 5 12,168..50 74 04/23/13 RMA Geological Consultants $ 1.600.00 $ 1,605.00 5 1,80000 75 10/11/13 Xylem S 43,746.50 $ 43,74580 5 43,746 80 ( Tout FY 2043 5 358,986.75 $ 350,986.75 $ - $ 350,988.95 1 Grand Total $ 5:351,193.61 $ 55.388.499.01 $ 42,70000 $ $10843341 1 Interosi FY 201 1 Interest $ 5,743,86 FY 2012 Interest 9 2,291 47 FY 2013 Interest 5 303.38 FY 2014 Interest 5 17.65 S 5385.38 13 1611 A4.„,, ... ... „...,„,....,,, , 6 z ..., , ., , :. „ .,:-,....,,, , , u. 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U 1 6 1 1 A4 .4, PORT OF THE ISLANDS All Funds Community Improvement District PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments $435,400 $435,400 $435,400 $435,400 $435,400 Delinquent Assessments $123,691 $0 $0 $0 $0 Interest/Miscellaneous $2,090 $8,689 $9,318 $9,839 $10,248 Total Operating Revenues $561,181 $444,089 $444,718 $445,239 $445,648 Operating Expenditures Administrative $119,794 $123,388 $127,089 $130,902 $134,829 Maintenance $250,280 $257,788 $265,522 $273,488 $281,692 Total Operating Expenditures $370,074 $381,176 $392,612 $404,390 $416,522 Capital Expenditures CIP Projects $50,000 $0 $0 $0 $0 Total Capital Expenditures $50,000 $0 $0 $0 $0 Estimated Beginning Cash Balance $868,914 $931,827 $983,934 $1,024,783 (Estimated Ending Cash Balance' $ 868,914 $931,827 $983,934 $1,024,783 $1,053,909 I WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operatina Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Delinquent Assessments $354,838 $0 $0 $0 $0 Water/Sewer/Irrigation Revenue $215,000 $215,000 $215,000 $215,000 $215,000 Interest/Miscellaneous $578 $2,838 $2,838 $2,838 $1,850 Total Operating Revenues $1,660,040 $1,307,462 $1,307,462 $1,307,462 $1,306,474 Operating Expenditures Administrative $143,047 $143,047 $143,047 $143,047 $143,047 Maintenance $482,795 $482,795 $482,795 $482,795 $482,795 Total Operating Expenditures $625,842 $625,842 $825,842 $625,842 $625,842 Capital Expenditures CIP Projects $24.000 $50,796 $60,796 $30,796 $0 Total Capital Expenditures $24,000 $50,798 $60,796 $30,796 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $433,545 $409,010 $374,474 $369,939 Estimated Ending Cash Balance $ 433,545 $409,010 $374,474 $369,939 $395,211 I 20 1611A4 I 01D14) OOO CO M r-i 014100 l!) 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NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMMUNITY IMPROVEMENT DISTRICT THE FOLLOWING: 1. The General Fund and Enterprise Fund Budgets are hereby amended in accordance with Exhibit"A"attached. 2. This resolution shall become effective this 20st day of December 2013 and be reflected in the monthly and Fiscal Year Ended September 30, 2014 Financial Statements and Audit Report of the District. Port of the Islands Community Improvement District AP ''1' / by: r ) Norine Dillon Chairperson Attest: . .:......... by: Calvin Teague Secretary 1611 A4 PORT OF THE ISLANDS CID GENERAL FUND STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES • FOR THE PERIOD ENDING NOVEMBER 30,2013 BUDGET AMENDMENT Original Proposed Final Budget Amendment Budget $ $ $ REVENUE Interest-Investments 2,090 - 2,090 Net Incr(Decr)In FMV-Invest - - Special Assmnts-Tax Collector 435,400 - 435,400 Special Assmnts-Discounts (17,416) (17,416) Other Miscellaneous Revenues - - TOTAL REVENUE 420,074 - 420,074 EXPENDITURES ADMINISTRATIVE P/R-Board of Supervisors 7,000 • 7,000 FICA Taxes 536 - 536 ProfServ-Engineering 26,000 - 26,000 ProfServ-Legal Services 12,500 - 12,500 ProfServ-Mgmt Consulting Sery 29,216 29,218 ProfServ-Property Appraiser 6,531 • 6,531 ProfServ-Special Assessment 9,520 - 9,520 Auditing Services 3,750 - 3,750 Communication-Telephone 100 - 100 Postage and Freight 1,200 • 1,200 Rental-Meeting Room 350 350 Insurance-General Liability 9,028 9,028 Printing and Binding 1,300 1,300 Legal Advertising 1,000 - 1,000 Miscellaneous Services 1,380 - 1,380 Misc-Assessmnt Collection Cost 8,708 - 8,708 Misc-Web Hosting 1,000 1,000 Office Supplies 500 - 500 Annual District Filing Fee 175 - 175 TOTAL ADMINISTRATIVE 119,794 • 119,794 OPERATIONS AND MAINTENANCE FIELD Contracts-Mgmt Services 100,000 - 100,000 Contracts-Landscape 82,830 - 82,830 Electricity-Streetlighting 19,000 - 19,000 Utility-Irrigation 12,600 - 12,600 R&M-Renewal and Replacement 30,849 - 30,849 R&M-Irrigation 1 1 R&M-Roads&Alleyways 4,000 4,000 R&M-Signage 1,000 1,000 Capital Outlay 50,000 - 50,000 TOTAL FIELD 300,280 - 300,280 TOTAL EXPENDITURES 420,074 420,074 EXCESS OF REVENUES - - OVER(UNDER)EXPENDITURES NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS ARE REPORT DATE:12/10/2013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. (UNAUDITED) 1611 A4 PORT OF THE ISLANDS CID GENERAL FUND STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDING NOVEMBER 30,2013 BUDGET AMENDMENT Original Proposed Final Budget Amendment Budget $ $ OTHER FINANCING SOURCES Operating Transfers-Out (368,000) (368,000) TOTAL OTHER FINANCING SOURCES(USES) (368,000) (388,000) NET CHANGE IN FUND BALANCES - (368,000) (368,000) FUND BALANCE,OCTOBER 1 1,260,705 1,260,705 FUND BALANCE,ENDING $ $ 892,705 $ 892,705 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS ARE REPORT DATE:12710/2013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. (UNAUDITED) PORT OF THE ISLANDS CID 1611 A 4 WATER AND SEWER FUND STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDING NOVEMBER 30,2013 BUDGET AMENDMENT Original Proposed Final Budget Amendment Budget $ $ $ REVENUE Water Revenue 45,000 45,000 Sewer Revenue 70,000 - 70,000 Irrigation Fees 100,000 - 100,000 Interest-Investments 578 - 578 Net Ina(Decr)In FMV-Invest - - - Special Assmnts-Tax Collector 1,135,025 - 1,135,025 Special Assmnts-Discounts (45,401) • (45,401) Other Miscellaneous Revenues - TOTAL REVENUE 1,305,202 - 1,305,202 EXPENDITURES ADMINISTRATIVE P/R-Board of Supervisors 7,000 - 7,000 FICA Taxes 536 538 ProfServ-Engineering 26,000 26,000 ProfServ-Legal Services 12,500 - 12,500 ProfServ-Mgmt Consulting Sery 29,338 29,336 ProfServ-Property Appraiser 17,025 17,025 ProfServ-Special Assessment 8,122 - 8,122 Auditing Services 3,750 - 3,750 Communication-Telephone 100 - 100 Postage and Freight 1,200 1,200 Rental-Meeting Room 350 - 350 Insurance-General Liability 9,028 - 9,028 Printing and Binding 1,300 - 1,300 Legal Advertising 1,000 - 1,000 Miscellaneous Services 2,600 - 2,600 Misc-Assessmnt Collection Cost 22,701 - 22,701 Office Supplies 500 - 500 TOTAL ADMINISTRATIVE 143,048 - 143,048 OPERATIONS AND MAINTENANCE WATER-SEWER COMB SERVICES Contracts-Mgmt Services 309,533 • 309,533 Contracts-Other Services 1,750 - 1,750 Communication-Teleph-Field 4,512 - 4,512 Utility -General 83,000 - 83,000 R&M-Irrigation 20,500 - 20,500 R&M-Water Plant 14,000 - 14,000 R&M-Waste Water Plant 45,000 - 45,000 Misc-Licenses&Permits 4,500 - 4,500 Cap Outlay-Water Plant 4,000 - 4,000 Cap Outlay-Waste Water Plant 20,000 20,000 TOTAL WATER-SEWER COMB SERVICES 506,795 - 506,795 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS ARE REPORT DATE:12/10/2013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS, (UNAUDITED) 1611 A4 PORT OF THE ISLANDS CID WATER AND SEWER FUND STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDING NOVEMBER 30,2013 BUDGET AMENDMENT Original Proposed Final Budget Amendment Budget $ $ $ DEBT SERVICE Principal Debt Retirement 514,758 514,758 Interest Expense 140,601 • 140,601 TOTAL DEBT SERVICE 655,359 655,359 TOTAL EXPENDITURES 1,305,202 1,305,202 EXCESS OF REVENUES - OVER(UNDER)EXPENDITURES OTHER FINANCING SOURCES Interfund Transfer-In 368,000 368,000 TOTAL OTHER FINANCING SOURCES(USES) - 368,000 368,000 NET CHANGE IN FUND BALANCES • 368,000 368,000 FUND BALANCE,OCTOBER 1 7,519,704 7,519,704 FUND BALANCE,ENDING $ $ 7,687,704 $ 7,687,704 NOTE MINOR DIFFERENCES IN STATEMENT TOTALS ARE REPORT DATE 12/10/2013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS, (UNAUDITED) 16 I 1 A4 pOe, December 2013 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.193 MG for the month of November, which is an average of.063 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.517 MG for the month of November, which is an average of.051 MGD Reuse System Operations and Maintenance The reuse system delivered 8.662 MG for the month of November,which is an average of.289 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *All permit requirements met • We had an FDEP Inspection on November 26th. The comment from the inspector was that the "Plant Looks Great!" • We had a Collier County Pollution Control Inspection on December 16h. The comment from the inspector was, `Plant In Excellent Condition, Working Properly As Designed!" Milestone Accomplished: I took and passed the Class 'A'Water&the Class 'A'Wastewater Exam on December 4th, and Passed them both!!! 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.sevemtrentservices.com 1611A4 d41 �I December 2013 Field Managers Report Landscaping Maintenance Update for October 2013: • On Thanksgiving Day, there was an irrigation leak found on Cays Drive, next to the sidewalk, near Stella Maris South. I isolated the water supply,then contacted Soto to have them repair the leak during the next week. In The Community: • Repaired a water leak at 338 Newport Drive. At Our Treatment Facility: • 12/11/13: There was an incoming power outage from LCEC (unsure why), but only 1 phase of power was dropped of the 3-phase service. When this occurred, the 75 HP Fire/Irrigation pump attempted to start and destroyed the starting contactor. It did NOT, however, harm the pump, that we have noticed. Also on the same day, the Canal Pumping station failed due to the same power outage. The contactors for both the 50 HP pumps were destroyed. All equipment has been repaired and is back in service at this time. • Hole Montes contacted LCEC concerning the power outage from 12/11/13, and we will be discussing updates and so forth during the meeting on 12/20/13. • STES has also contacted LCEC concerning power outage. CMMS Work Order Report—November 2013 Summary Total#of WO's 235 Total#of WO's Completed 235 Total Hours 108 2 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices,com 1611 A 4 . p6-4e._ k 1.? ,s i December 2013 Field Managers Report Water Loss Reports Potable Water Report 5 - 45 4 35 - 31 2997 x3 to O• 3 2385 4 09I Ti 0 2 5 t 32 1 937 2 206 2 123. o 2 1 851 2 2 2'S r61t 15;,1 i 1 544 1 5 1 ro? 1 585 1 617`'^�.,. , 1 - _ .....6.,.�__ -ar at 1 4427 1 092 1 136 0 got 0 967 0 963 1 01 0 5 - —gob _. 0 To 6°a 8"a 3o 5 1a 69, 3ea 5?b Ft!o 7"0 ■ 0 �. Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 --tm—Water Proc ced —i---Water Billed ..%Water loss Irrigation Water Report 90 8697 8760 8 602 7 740 7 700 8 D .- 791 \ ...,, 7 0 - 7 46? 1. `;:.+1.:13 r ""'o'w,.. 8 976-` 986 6 0 - *� ■ rc ; 5 144 s 5 0 5 709 5 eA 3 678 '' a?,a2 tic/928 C, 5133 / X30 — - 'r75 3829 3 095 20 10 • 1% 3% 6% 4% 8% 6% 6% 7% 5% 2% 5% 6% 00 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug 13 Sep 13 Oct 13 Nov-13 -1 0 _ _.. -- .__.......-._,„• Inigation Meter ..........Irrigat,on Billed _ 3 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.sevemtrentservioos.com 1611 A4 Ato otikvz , E.0 ,N$iZ ' MINUTES OF MEETING �Q►N�8 RCS COMMUNITY IMPROVEMENT DISTRICT 1pl �of co) 3.‘S egular meeting of the Board of Supervisors of the Port of the Islands Community � provement District was held Friday, December 20, 2013 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman(Via Telephone) Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Ronald Benson District Engineer Robert Edge Field Manager Robert Dick Severn Trent Services Operations Robert Migdal Severn Trent Services Operations Bert Underwood Severn Trent Services Operations Trisha Dorn LCEC (Via Telephone) Jean Kungle POI Realty Kathryn Kehlmeier Resident The following is a summary of the discussions and actions taken at the December 20, 2013 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order; Mr. Teague called the roll. • Mr. Teague asked the Board to authorize Mr. Bissell to exercise his voting rights since he is attending the meeting via telephone. There being no comments or questions, Monday, 1/6/2014 161i A4 r � December 20,2013 Port of the Islands CID On MOTION by Mr. Davis seconded by Mr. Lambert with all in favor, Mr. Theodore Bissell was authorized to exercise his voting rights via telephone as discussed. SECOND ORDER OF BUSINESS Approval of the Minutes of the November 15,2013 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the November 15,2013 Meeting; and requested any additions,corrections or deletions. • The Board made one minor change which will be reflected in the amended minutes. There being no further discussion, On MOTION by Mr. Ziko seconded by Mr. Davis with all in favor, the Minutes of the November 15, 2013 Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon presented notes from her monthly ride-through inspection with Mr. Soto; a copy of which will be entered into the official record. • The Board discussed Soto's performance; Mrs. Dillon will speak to Mr. Soto. B. Update on Landscape Master Planning Ms. Kehlmeier distributed information regarding signage on Newport Drive; a copy of which will be entered into the official record. Ms. Kehlmeier distributed information regarding landscaping for discussion; a copy of which will be entered into the official record. • Staff met with DMJA and Mainscapes. • Greenscapes will charge a$250 consultation fee. • Enscapes will only come out if they are guaranteed to get the job. • Allegro stands out as the best quote so far in Ms. Kehlmeier's opinion. • Some items should be under Soto's contract. Monday, 1/6/2014 2 1611 A4 December 20, 2013 Port of the Islands CID • The Board concurred to ask Hector from Allegro to give a presentation at the January meeting. • Mr. Teague will look at Soto's contract to do a comparison of work and costs. • A letter will be sent to the other firms indicating a contractor was chosen to compete for the contract. Ms. Trisha Dorn from the LCEC is in attendance via telephone to discuss the recent power surges at the utility plant. • Electrical equipment was badly damaged. • A panel recently caught on fire which has raised concerns. • A crew will be sent to do some testing and set up recorders to see what is going on. • The voltage needs to be studied. • Mr. Edge and Mr. Underwood will be LCEC's point of contact regarding this issue. • Mr. Dick recommended that staff record any further lightning damage. • The generator may need to be looked at. • Square D is going to pay for the damage. • An industrial clean-up should be done, which may cost approximately$7,000. • Mr. Benson was authorized to expend funds for further analysis from an electrical engineer. • This item will be addressed at the next meeting. FIFTH ORDER OF BUSINESS New Business A. Discussion of Picayune Strand Restoration Project—Manatee Mitigation Mrs. Dillon discussed an e-mail regarding this issue; a copy of which will be entered into the official record. • State representatives will attend the February CID meeting to discuss their plans for manatee mitigation;and it will be one of the first orders of business. • Notification should be posted on the water bill or in the newsletter if it goes out prior to the meeting. Monday, 1/6/2014 3 loll A4 December 20,2013 Port of the Islands CID • Mrs. Dillon believes it is important for the residents to hear about this, as the State's original plan has changed. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the November 30, 2013 Financial Statements and Check Register Mr. Teague presented the November 30, 2013 Financial Statements and Check Register for the Board's review and acceptance; copies of which will be entered into the official record. • All suggested changes were made to stabilize the CID's financial situation, which will be made official through the budget amendment. • The utility fund balance is an estimate which is recorded with and without Mr. Motwani's reimbursement to the District. • The amount under R&M of $2,700 for replacement of flow meters damaged by lightning will be part of the insurance claim; this amount will be credited. • The funds in the Construction Account can be allocated as follows: ➢ Capital Improvements. ➢ Payment on debt service. ➢ Mr. Edge will prepare Work Authorizations for upcoming priority projects and Mr. Teague will run them by the Trustee to determine whether or not they are acceptable. ➢ This will be addressed at the next meeting. ➢ The lift station repairs are the most critical. There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, acceptance of the November 30, 2013 Financial Statements and Check Register was approved. B. Consideration of Resolution 2014-2 Amending the General Fund Budget Mr. Teague presented Resolution 2014-2 for adoption; a copy of which will be entered into the official record. • Some General Fund assessments may be shifted over to avoid an assessment increase for residents. There being no further discussion, Monday, 1/6/2014 4 1611 A4 December 20,2013 Port of the Islands CID On MOTION by Mr. Bissell seconded by Mr. Ziko with all in favor, Resolution 2014-2 Amending the District's General Fund and Enterprise Fund Budget for Fiscal Year 2014 was adopted. Mr. Teague received a call from Mr. John Agnelli, an Orchid Cove developer and he mentioned he is filing a lawsuit against POI. • Mr. Teague directed Mr. Agnelli to contact Mr. Cox and has not heard anything further. • The land owned by the developer was discussed. • Mr. Benson discussed the history in this regard. • The Board authorized Mr. Davis to contact Mr. Agnelli, as they have a good working relationship; and Mr. Davis will give feedback to Mr. Teague. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of December 2013 Operations Report Mr. Edge presented the December 2013 Operations Report for discussion; a copy of which will be entered into the official record. • Recent FDEP inspections were good. • Mr. Edge passed his Class A Water and Wastewater exams. • Mr. Edge will ensure Mr. Branch covers the inoperable hydrant in the old RV park. • The ISO was discussed with regard to fire district changes. • A more secure tag will be put on backflow preventers. EIGHTH ORDER OF BUSINESS Attorney's Report Mrs. Dillon reported on these items, as the District Attorney was not in attendance. A. Update on North Hotel Foreclosure Proceedings • There will be a hearing on the Motion for Summary Judgment in February. B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) • Xlyem was told they can cash the check without prejudice, but Mr. Cox has not heard back from them. The Rules of Procedure were briefly addressed. • The Public Hearing will be noticed for the January meeting. Monday, 1/6/2014 5 1611 A4 December 20, 2013 Port of the Islands CID NINTH ORDER OF BUSINESS Engineer's Report • Mr. Benson submitted the permit renewal application to the FDEP regarding reduction in monitoring earlier this month and scheduled a meeting with them for January 2, 2014. ➢ Mr. Benson expects to get approval for a reduction, but does not know how much. ➢ Mr. Benson will report back at the next meeting. • Water quality was discussed. TENTH ORDER OF BUSINESS Supervisors' Requests • Mrs. Dillon received a call from a resident in Eveningstar Cay who wants to sell an ERC for an empty lot. ➢ The CID has to approve it. ➢ Mr. Benson suggested he should speak to Mr. Cox. ELEVENTH ORDER OF BUSINESS Public Comment Period • Ms. Kungle commented to Mr. Edge the One-Way Sign either needs to be double- faced or an additional one put up on the opposite side. • A Stop Sign is needed at the hotel entrance on Newport Drive. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Ziko seconded by Mr. Davis with all in favor,the meeting was adjourned at 12:06 p.m. Ar I � ow Calvin Teagu Norine Dillon Secretary Chairperson Monday, 1/6/2014 6 1611 - t COMPASSGROUP 2013 DEC 26 �'I 2: 30 r PROPERTY MANAGEMENT CLEiL Riviera Golf Estates Homeowners �.c Association , Inc . A Corporation Not-For-Profit NOTICE OF BUDGET MEETING NOTICE IS HEREBY GIVEN that the Board of Directors of the Riviera Golf Estates Homeowners Association, Inc. will consider the adoption of the budget for the coming fiscal year at the following date, time and place: Date of Meeting: Tuesday, January 7, 2014 Time of Meeting: 1 :30 PM Place of Meeting: Riviera Golf Clubhouse 425 Charlemagne Blvd. Naples, Florida 34112 AGENDA 1. Call to Order 2. Establish Quorum 3. Proof of Meeting Notice 4. New Business a. Discussion of 2014 Budget b. Adoption of 2014 Operating and Reserves Budget 5. Adjournment Dated: December 23, 2013 4851 Tamiami Trail N., Suite 400 • Naples, Florida 34103 Phone (239) 593-1233 • Fax (239) 593-1116 www.mycompassgroup.com 1611 A 5 RIVIERA GOLF ESTATES PROPOSED BUDGET-2014 For the Period of February 1,2014 through January 31, 2015 692 Units FORECAST BUDGET BUDGET 2014 2013 2013 PROPOSED INCOME ASSESSMENTS 561,280 561,280 561,282 ASSESSMENT-RESERVES 20,000 20,000 20,000 OWNER LATE FEES/INTEREST 3,733 1,500 1,500 INTEREST OPERATING 255 350 350 LEGAL FEES 3,205 0 0 APPLICATION FEES 5,350 5,000 5,000 OTHER INCOME 815 650 650 RENTAL INCOME 0 300 300 TOTAL INCOME 594,638 589,080 589,082 ADMINISTRATIVE&GENERAL PERSONNEL-SITE 17,850 20,000 20,000 PAYROLL TAXES 1,514 1,700 1,700 MANAGEMENT FEES 29,602 29,602 29,602 OFFICE EXPENSES 22,084 22,000 22,000 TAXES/LICENSES/FEES 2,442 1,800 2,535 LEGAL EXPENSE 4,341 5,000 5,000 ACCOUNTING FEES 350 400 400 BAD DEBT EXPENSE 5,586 8,500 7,000 INSURANCE INSURANCE-PROPERTY 26,230 27,383 29,447 GROUNDS&LANDSCAPING GROUNDS MAINTENANCE 6,710 5,500 6,200 LANDSCAPE CONTRACT 24,900 26,000 24,900 IRRIGATION 2,392 2,400 2,800 FERT/PEST CONTROL 1,612 1,650 1,800 POOL MAINTENANCE 11,102 10,000 10,460 LAKE MAINTENANCE 4,296 4,400 4,400 BUILDING MAINTENANCE BUILDING MAINTENANCE-CLUBHOUSE 38,165 12,500 16,000 JANITORIAL SERVICES 20,262 20,500 21,000 BUILDING MAINTENANCE-ANNEX 5,265 3,500 3,500 AIR CONDITIONING MAINTENANCE 1,548 5,000 4,700 EXTERMINATING 657 725 725 UTILITIES ELECTRICITY 15,160 18,000 16,000 WATER/SEWER 4,745 5,500 5,500 TRASH REMOVAL 2,052 2,100 2,100 TELEPHONE 2,929 3,180 3,300 CABLE TV 312,179 312,240 313,301 RECREATIONAL RECREATIONAL ACTIVITIES 5,442 5,500 5,500 CONTINGENCY 0 14,000 9,211 RESERVES GENERAL 20,000 20,000 20,000 TOTAL EXPENSES 589,414 589,080 589,082 EXCESS REVENUE/EXPENSE 5,224 0 0 Assessments - Total Units: 692 2013 PROPOSED 2014 Assessment Per Unit-Annual $ 840.00 $ 840.00 Assessment Per Unit-Quarterly $ 210.00 $ 210.00 161145 4 C MPASSGROUP V PROPERTY MANAGEMENT Riviera Golf Estates Homeowners Association , Inc . A Corporation Not-For-Profit FIRST NOTICE OF 2014 ANNUAL MEMBERSHIP MEETING To All Members: The Annual Membership Meeting for Riviera Golf Estates Homeowners Association, Inc. will be held on Wednesday, February 26, 2014 at 7:00 PM at the Riviera Golf Clubhouse, 425 Charlemagne Blvd., Naples, Florida 34112. If you wish to submit your name as a candidate for the Board of Directors, you must give written notice of your desire to the Association (either by mail, facsimile or in person) on or before 5:00 p.m. EST, on Friday, January 17, 2014. The enclosed "Notice of Intent to Be a Candidate for the Board" has been included for that purpose. Please deliver the properly completed notice to the Association Secretary at Compass Management Group, 4851 Tamiami Trail N., Suite 400, Naples, Florida 34103. You may fax your "Notice of Inter., to Be a Candidate for the Board" to (239) 593-1116. If ycu choose to do so you may also scan and email your "Notice of Intent to Be a Candidate for the Board" back to Compass Group. Send a scanned copy to the following email address: Clientservices @mycompassgroup.com Dated: December 23, 2013 4851 Tamiami Trail N., Suite 400 • Naples, Florida 34103 Phone (239) 593-1233 • Fax (239) 593-1116 www.mycompassgroup.com 1611 45 ELECTION PROCESS INFORMATION Members of Riviera Golf Estates Homeowners Association, Inc. TO: Members of the Riviera Golf Estates Homeowners Association, Inc. RE: INFORMATION ON THE 2014 ANNUAL MEETING On Wednesday, February 26, 2014, we will be holding our annual election of Directors. In accordance with Section 718.112 (2) (d) 3, Florida Statutes, and Rule 61B-23.0021, Florida Administrative Code, the election will proceed as follows: + Election of the Board of Directors is to be held on the date of the Annual Membership Meeting. This year the members will elect Five (5) Directors in accordance with the By-Laws. • Not less than sixty (60) days before the election, each unit owner must be advised by mail or hand delivery as to the date of the election. That notice accompanies this letter. # Not less than forty (40) days (Friday, January 17, 2014) before the scheduled election, any eligible person desiring to be a candidate for the Board of Directors shall give written notice of such desire to the Secretary of the Association. No person may qualify as a candidate who fails to give this notice. • If you wish to be a candidate, your written notice may be delivered either by regular mail, facsimile (fax), personal delivery or certified mail, return receipt requested to the Secretary of the Association at Compass Management Group, 4851 Tamiami Trail N., Suite 400, Naples, Florida 34103, with receipt by the Secretary. It must be received on or before Friday, January 17, 2014. • If you hand deliver your notice, you are entitled to a written receipt from the person you give it to. # Each candidate has the option to submit a one page (8 %Z" x 11") information sheet (one side only) describing his or her background, education and qualifications. This sheet must be received by the Association at the address shown above on or before Wednesday, January 22, 2014. • Neither the Board nor the Association is permitted to edit, alter, or otherwise modify the content of the information sheet and, therefore, takes no responsibility for its content. The Association cannot be held accountable for any inaccurate, libelous or slanderous remarks. • Not less than fourteen (14) days prior to the scheduled election, the Association will mail a second notice of the Annual Membership Meeting to all owners, together with voting instructions and a ballot which shall list in alphabetical order the names of every unit owner or other eligible person who desires to be a Candidate for the Board and who gave written notice to the Association not less than forty (40) days before the scheduled election. Included will be any information sheets submitted not less than thirty-five (35) days by the Candidates. Also included will be a detailed meeting agenda, a proxy for the Annual Membership Meeting and any other meeting material. • After you receive the Second Notice, you will be able to vote by mail or you may bring your ballot to the Annual Membership Meeting. If you vote by mail, a system has been established, as required by law, to provide for secrecy of your ballot. ▪ Complete instructions for the voting process, including how the election will be handled at the Annual Membership Meeting, will be included with the Second Notice. The Annual Membership Meeting of the Association will be held on Wednesday, February 26, 2014 at 7:00 PM at the Riviera Golf Clubhouse, 425 Charlemagne Blvd., Naples, Florida 34112. NOTICE OF INTENT TO BE A CANDIDATE t I 1 A5 FOR THE BOARD OF DIRECTORS OF Riviera Golf Estates Homeowners Association, Inc. I, (Print Name), hereby place my name in nomination as a candidate for the Board of Directors. l am / am not (Circle One) enclosing an information sheet about myself. I understand that I am responsible for the accuracy of the information contained in the information sheet. The information sheet may be no larger than 8 1/2" x 11". The notice of intent to be a candidate MUST be received by Friday, January 17, 2014 and the information sheet must be received no later than Wednesday, January 22, 2014. Dated: Signature of Applicant Unit Number: Local Address: Alternate Address: Local Telephone # Fax # Alternate Telephone # Fax # Please mail to: Compass Management Group 4851 Tamiami Trail N., Suite 400 Naples, FL 34103 OR Fax to: (239) 593-1116 OR scan and email to: Clientservices @mycompassgroup.com COMPASSG ROUF 161145 PROPERTY MANAGEMENT December 27, 2013 Dear Riviera Golf Estates Homeowner: On December 23, 2013,the Notice of the 2014 Riviera Golf Estates Homeowners Association Annual Membership Meeting was mailed tc ycu. The meeting notice had the incorrect number of open Board positions on it. Election of the Board of Directors is to be held on the date of the Annual Membership Meeting.This year the members will elect Two(2)Directors in accordance with the By-Laws. If you have any questions or concerns, please feel free to contact us. Sincerely, Compass Group Property Management 4851 Tamiami Trail N.,Suite 400 Naples, FL 34103 ra Telephone: (239) 593-1233 w_ Fax: (239) 593-1116 rT - c-y — 4851 Tamiami Trail N,Suite 400 Naples, Florida 34103 Phone 239-593-1233 • Fax 239-593-1116 161 .1 A - E January 10, 2014 ''/oto 4AN3o r F�ofp„ph Dwight E. Brock C4eRirOF `�'2j Clerk of the Circuit Court q COI/a a Ts Finance Department 3301 E. Tamiami Trail Naples, Fl. 34112 O C Dear Mr. Brock: It is our understanding the following information should be reported to the County Clerk of Courts: 1. Any changes in the registered agent or office. 2. The housing authority's public meeting schedule which are held on the fourth Tuesday of each month. 3. Public facilities report, if applicable (initial, annual notice of any changes and updated reports). No Changes in Public Facilities Report—Not Attached. 4. Upon request,the housing authority's budget. 5. Copy of audit for September 30, 2013. Therefore, we are providing you with a copy of our annual filing notice for the registered agent or office and a copy of the housing authority's meeting schedule for fiscal year 2013-2014. There has been no change in public facilities. I hope this satisfies our reporting requirements to Collier County Clerk of Courts. If you have any questions, please contact me directly at(239) 657-3649. Sincerely, (ftc - Esmeralda Serrata, PHM Executive Director Enclosures. G HousingAllthorfty Collier County Housing Authority • 1800 Farm Worker Way • Immokalee,Florida 34142 • (239)657-3649 • FAX(239)657-7232 16I1 A6 Schedule of Board Meetings 2013-2014 October 30,2013 November26, 2013 No meeting in December 2013 January 28,2014 February 25,2014 March 25,2014 April 22, 2014 May 27, 2014 June 24,2014 July 22,2014 August 26,2014 September 23,2014 Lou . A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee, Florida REPORT ON AUDIT OF BASIC FINANCIAL STATEMENTS, SUPPLEMENTAL INFORMATION AND SINGLE AUDIT FOR THE YEAR ENDED SEPTEMBER 30,2013 l6I1A6 TABLE OF CONTENTS PAGE Independent Auditor's Report on Basic Financial Statements and Other Supplemental Information 1-2 Management's Discussion and Analysis i-vii Basic Financial Statements Statement of Net Position 3 Statement of Revenues,Expenses and Changes in Net Position 4 Statement of Cash Flows 5-6 Notes to Basic Financial Statements 7-21 Supplemental Information Combining Schedule of Assets,Liabilities and Net Position 22 Combining Schedule of Revenue,Expenses and Changes in Net Position 23 Financial Data Schedule(FDS)Electronic Submission Schedule 24-28 Farm Worker Subsidized Housing Program 29-34 Certificate of Borrower 35-36 Schedule of Expenditures of Federal Awards 37 Single Audit Section Independent Auditor's Report on Internal Control over Financial Reporting and On Compliance and Other Matters Based On an Audit of Basic Financial Statements Performed in Accordance with Government Auditing Standards 38-39 Independent Auditor's Report on Compliance with Requirements That Could Have a Direct and Material Effect on Each Major Federal Program and On Internal Control Over Compliance in Accordance with OMB Circular A-133 ... 40-41 Schedule of Findings and Questioned Costs 42-43 Summary Schedule Of Prior Audit Findings 44 1 `Y�> 1P MALCOLM JOHNSON & COMPANY, P.A. CERTIFIED PUBLIC ACCOUNTANTS P.O.Box 530848 DeBary,Florida 32753-0848 Phone(386)668-6464 Fax(386) 668-6463 malcolmjohnson@mpinet.net INDEPENDENT AUDITOR'S REPORT Board of Commissioners HUD,Miami Area Office Collier County Housing Authority Office of Public Housing Immokalee,Florida 909 S. E.First Avenue,Room 500 Miami,Florida 33131-3028 Report on the Financial Statements We have audited the accompanying financial statements of the Collier County Housing Authority (the Authority) which include the statement of net position as of September 30, 2013, and the related statements of revenues, expenses and changes in net position, cash flows for the year then ended, and the related notes to the financial statements which collectively comprise the Authority's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these basic financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of basic financial statements that are free from material misstatement,whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the basic financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the basic financial statements,whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Authority's preparation and fair presentation of the basic financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Authority's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the basic financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of the Authority as of September 30, 2013, and the respective changes in financial position and cash flows thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. 1 161146 Other Matters Required Supplementary Information Accounting Principles generally accepted in the United States of America require that the Management's Discussion and Analysis on pages i-vii be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Supplementary Information Our audit was conducted for the purpose of forming an opinion on the Authority's basic financial statements. The accompanying Schedule of Expenditures of Federal Awards, as required by the U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments and Non-Profit Organizations, the Financial Data Schedule, and the other supplemental information as listed in the table of contents are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statement themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information referred to above is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Reporting Required by Governmental Auditing Standards In accordance with Governmental Auditing Standards, we have also issued our report dated December 20, 2013 on our consideration of the Authority's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Authority's internal control over financial reporting and compliance. / `/ Oa. Nil. Malco ;�i son& om n .A. Certified P �.is Accountants DeBary,Florida December 20,2013 2 i 1 A 6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30,2013 As the management of the Collier County Housing Authority ("the Authority"), we offer the readers of the Authority's basic financial statements this narrative overview and analysis of the financial activities of the Authority for the fiscal year ended September 30, 2013. We encourage readers to consider the information presented here in conjunction with the Authority's basic financial statements elsewhere in this report. Financial Highlights • The Authority's total net position decreased by $1,198,926 during fiscal year ended 2013. Total net position was$9,964,849 and $11,163,775 for FYE 2013 and 2012 respectively. • The total expenses of all Authority programs (excluding depreciation expense) decreased by $30,479 during fiscal year ended 2013. • At the close of fiscal year ended 2013,the Authority's assets exceeded its liabilities by$9,964,849. Using This Annual Report The Report includes three major sections, the "Management's Discussion and Analysis (MD&A)", "Basic Financial Statements",and"Supplemental Information": MD&A Management's Discussion and Analysis Basic Financial Statements Basic Financial Statements Statement of Net Position Statement of Revenues,Expenses,and Changes in Net Position Statement of Cash Flows Notes to Basic Financial Statements Supplemental Information As listed in the Table of Contents The primary focus of the Authority's basic financial statements is on both the Authority as a whole and the major individual programs. Both perspectives allow the user to address relevant questions, broaden a basis for comparison(year to year or Authority to Authority),and enhance the Authority's accountability. The basic financial statements are designed to be corporate-like in that all business type activities are consolidated into columns that add to a total for the entire Authority. These Statements include a Statement of Net Position, which is similar to a balance sheet. The Statement of Net Position reports all financial and capital resources for the Authority. The statement is presented in the format where assets minus liabilities, equals "Net Position", formerly known as equity and net assets. Assets and liabilities are presented in order of liquidity, and are classified as"current"(convertible into cash within one year), and"non-current". . COLLIER COUNTY HOUSING AUTHORITY 6 • 1 A6 Immokalee,Florida MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30,2013 (Continued) Basic Financial Statements The focus of the Statement of Net Position ("Unrestricted Net Position") is designed to represent the net available liquid(non-capital)assets, net of liabilities, for the entire Authority. Net Position(formerly equity and net assets)are reported in three broad categories: Net Investment in Capital Assets: This component of Net Position consists of all Capital Assets, reduced by the outstanding balances of any bonds, mortgages, notes or other borrowings that are attributable to the acquisition,construction,or improvement of those assets. Restricted Net Position: This component of Net Position consists of restricted assets that have constraints placed on the assets by creditors(such as debt covenants), grantors,contributors, laws,regulations, etc. Unrestricted Net Position: Consists of Net Position that does not meet the definition of"Net Investment in Capital Assets",or"Restricted Net Position". The basic financial statements also include a Statement of Revenues,Expenses and Changes in Net Position: (similar to an Income Statement). This Statement includes operating revenues, such as rental income, operating expenses such as administrative, utilities, maintenance, and depreciation, and non-operating revenue and expenses such as capital grant revenue, investment income, and interest expense. The focus of the Statement of Revenues, Expenses and Changes in Net Position is the "Change in Net Position", which is similar to net income or loss. Finally, the Statement of Cash Flows is included, which discloses net cash provided by, or used for operating activities,non-capital financing activities,and from capital and related financing activities. The Authority consists of exclusively Enterprise Funds. Enterprise funds utilize the full accrual basis of accounting. The Enterprise method of accounting is similar to accounting utilized by the private sector accounting. Many of the programs maintained by the Authority are required by the Department of Housing and Urban Development. Others are segregated to enhance accountability and control. The Authority's Programs The Authority has many programs that are consolidated into a single enterprise fund. The major programs consist of the following: Farm Labor Housing-Under the Rural Development-Farm Labor Housing Program, the Authority rents units that it owns to low income households. The Authority has 641 units of farm labor housing units which provide assistance to very-low income families. The Authority worked with Rural Development to remove 276 units from the Farm Labor Housing Program. It is planning to demolish 50 units and rehabilitate the remaining 315 units. The 276 units will be operated as non-subsidized affordable housing units. In addition,the Authority owns and operates a 192-bed dormitory style facility that houses unaccompanied male farm workers. The Authority continues to experience significant shortfalls in rental income. Efforts are being made to sell the property. ii 1611A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida .4 MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30,2013 (Continued) The Authority's Programs (Continued) Tenant Based Rental Assistance Program (TBRA)- The Tenant Based Rental Assistance Program is a HUD HOME Grant funded through Collier County Government to provide rental assistance to homeless and disabled families. Housing Choice Vouchers - Under the Housing Choice Voucher Program, the Authority administers contracts with independent landlords that own the property. The Authority subsidizes the family's rent through the Housing Assistance Payment made to the landlord. The program is administered under an Annual Contributions Contract(ACC)with HUD. HUD provides Annual Contributions Funding to enable the Authority to structure a lease that sets the participants' rent at approximately 30%of household income. Florida Family Literacy Initiative — This is a jumpstart program which provides early childhood training, parenting classes,English classes and parent/child activities. The Authority as a Whole The Authority's net position decreased by $1,198,926 during the fiscal year as detailed below. The Authority's revenues under the Farm Labor Housing Program are primarily from rental income and under the Housing Choice Voucher Program revenues are from subsidies and grants received from HUD. The Authority received subsidies each month based on a pre-approved amount by HUD. Grants are drawn down based on need against a pre-authorized funding level. The Authority's revenue was not sufficient to cover all expenses, including depreciation during the fiscal year in the Farm Labor Housing Program. By far, the largest portion of the Authority's net position reflects its investment in capital assets (e.g. land, building, equipment and construction in progress). The Authority uses these capital assets to provide housing services to its tenants; consequently, these assets are not available as a source of funds for future spending. The unrestricted net position of the Authority is available for the future use to provide program service. iii • 1611A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30,2013 (Continued) Statement of Net Position The following table reflects the condensed Statement of Net Assets compared to prior year. The Authority is engaged only in Business-Type Activities. Table 1—Statement of Net Position September 30, 2013 2012 Variance Assets Unrestricted current assets $ 916,756 $ 839,471 $ 77,285 Restricted current assets 2,690,790 2,968,381 (277,591) Noncurrent assets 9,516,750 10,692,820 (1,176,070) Total assets 13,124,296 14,500,672 (1,376,376) Liabilities Current liabilities 556,678 607,898 (51,220) Noncurrent liabilities 2,602,769 2,728,999 (126,230) Total liabilities 3,159,447 3,336,897 (177,450) Total Net Positon $ 9,964,849 $ 11,163,775 $ (1,198,926) Net position Net investment in capital assets $ 7,619,250 $ 8,626,820 $ (1,007,570) Restricted 2,688,064 2,842,655 (154,591) Unrestricted (342,465) (305,700) (36,765) Total net position $ 9,964,849 $ 11,163,775 $ (1,198,926) There was a decrease in total net position of$1,198,926 due mainly to depreciation and the reduction in tenant revenues in the rural assistance program. Items to note: (1) Depreciation is treated as an expense and reduces the results of operations but does not have an impact on Unrestricted Net Position. (2) Capital expenditures represent an outflow of unrestricted net position but are not treated as an expense against Results of Operations,and therefore must be deducted. iv 161 1 A 6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30,2013 (Continued) Table 2-Statement of Revenues,Expenses and Changes in Net Position The following schedule compares the revenues and expenses for the current and previous fiscal year. Statement of Revenues,Expenses and Changes in Net Position are as follows: September 30, 2013 2012 Variance Operating Revenues Rental revenues $ 1,168,373 $ 1,219,335 $ (50,962) HUD grants 3,280,042 2,805,502 474,540 Other governmental grants 734,725 824,489 (89,764) Other revenues 456,640 279,734 176,906 Total operating revenues 5,639,780 5,129,060 510,720 Operating Expenses Administrative 1,017,161 982,749 34,412 Tenant services 37,471 20,068 17,403 Utilities 96,081 98,911 (2,830) Ordinary maintenance and operation 473,485 568,450 (94,965) Protectivd services 97,072 87,278 9,794 Insurance 337,215 318,597 18,618 General expense 62,007 64,809 (2,802) Housing assistance payments 3,264,718 3,274,827 (10,109) Depreciation 1,191,425 1,063,185 128,240 Total operating expenses 6,576,635 6,478,874 97,761 Operating income(loss) (936,855) (1,349,814) 412,959 Nonoperating revenues(expenses) Interest revenue, unrestricted 22,661 24,679 (2,018) Interest revenue, restricted 23 37 (14) Interest expense (47,290) (45,469) (1,821) Fraud recovery 18,277 43,040 (24,763) Other expense (261,844) (144,696) (117,148) Gain(loss)on disposition of captial assets 6,102 - 6,102 Total Nonoperating revenues(expenses) (262,071) (122,409) (139,662) Increase(decrease) in net assets (1,198,926) (1,472,223) 273,297 Net position, beginning of year 11,163,775 12,635,998 (1,472,223) Net position,end of year $ 9,964,849 $ 11,163,775 $ (1,198,926) v '�'� A 6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30,2013 (Continued) Major Factors Affecting the Statement of Revenues,Expenses and Changes in Net Position Operating revenues had a decrease due to a reduction in tenant rental revenue caused by high vacancies. Government operating revenue decreased in Rural Development and Housing Choice Voucher Programs. Operating expenses increased mainly due to the increase in housing assistance payments in the Housing Voucher Program. Budgetary Highlights For the year ended September 30, 2013, individual program or grant budgets were prepared by the Authority and were approved by the Board of Commissioners. The budgets were prepared in accordance with accounting procedures prescribed by the applicable funding agency. Capital Assets and Debt Administration As of September 30, 2013, the Authority's investment in capital assets was $9,516,250 (net of accumulated depreciation). This investment in capital assets includes land, buildings, equipment, and construction in progress. The Authority has total long-term liabilities as of September 30, 2013 in the amount of$2,577,181. These are in the USDA Farm Labor Program and the Horizon Village Program. These debts have been incurred to meet its mission of constructing low income rural housing in the Collier County area. Additional information on the Authority's capital assets and debt administration can be found in the Notes to Basic financial statements,which are included in this report. Capital Assets As of year end,the Authority had $9,516,250 invested in a variety of capital assets as reflected in the following schedule. vi I 1dit COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30,2013 (Continued) Table 3—Capital Assets at Year End September 30, 2013 2012 Variance Non-depreciable: Land $ 2,568,713 $ 2,568,713 $ - 2,568,713 2,568,713 - Depreciable: Buildings 29,456,386 29,456,386 - Equipment 1,981,846 1,997,378 (15,532) 31,438,232 31,453,764 (15,532) Accumulated depreciation (24,490,695) (23,329,657) (1,161,038) Total 6,947,537 8,124,107 (1,176,570) Capital assets,net $ 9,516,250 $ 10,692,820 $ (1,176,570) Factors Affecting Next Year's Budget It is uncertain of the impact the upcoming rules changes regarding Housing Assistance Payments grants will have on the Authority or the Section 8 Voucher Programs. It is anticipated that administrative fees and Grant subsidy may decrease in the Housing Choice Voucher Program due to recent federal budget constraints. Economic Factors Significant economic factors affecting the Authority are as follows: • Federal funding provide by Congress to the Department of Housing and Urban Development • Local labor supply and demand,which can affect salary and wage rates • Local inflationary, recessionary and employment trends, which can affect resident incomes and therefore the amount of rental income • Inflationary pressure on utility rates, supplies and other costs • Local development pressures affecting the market rents and demand for affordable housing • Salary and benefits costs increases(e.g. health insurance cost increase). Contacting the Authority's Financial Management The financial report is designed to provide a general overview of the Authority's finances for all those with an interest. If you have questions about this report or wish to request additional information, please contact Esmeralda Serrata, Executive Director at Collier County Housing Authority, 1800 Farm Worker Way, Immokalee,Florida, 34142,telephone number(239)657-3649. vii COLLIER COUNTY HOUSING AUTHORITY 16 I 1 Immokalee,Florida STATEMENT OF NET POSITION SEPTEMBER 30,2013 ASSETS Current assets Cash and cash equivalents,unrestricted $ 475,705 Cash and cash equivalents,restricted 2,690,790 Investments,restricted 143,882 Accrued interest receivable 594 Accounts receivable,net of allowance 61,165 Due from other governments 150,839 Inventories, net of obsolescence 6,525 Prepaid expense 78,046 Total current assets 3,607,546 Noncurrent assets Utilities deposit 500 Capital assets Not being depreciated 2,568,713 Depreciable,net 6,947,537 Total capital assets,net 9,516,250 Total assets 13,124,296 LIABILITIES Current liabilities Vendors and contractors payable 160,901 Accrued wages/taxes payable 9,221 Accrued compensated absences 34,880 Accrued interest payable 5,184 Due to other governments 9,372 Unearned revenue 29,513 Notes and bonds payable 202,412 Total current liabilities 451,483 Current liabilities payable from restricted assets Resident security deposits 105,195 Noncurrent liabilities Notes and bonds payable 2,526,475 Accrued compensated absences 34,881 Other accrued liabilities 41,413 Total noncurrent liabilities 2,602,769 Total liabilities 3,159,447 NET POSITION Net investment in capital assets 7,619,250 Restricted 2,688,064 Unrestricted (342,465) Total net position $ 9,964,849 The accompanying notes are an integral part of these basic financial statements. 3 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida STATEMENT OF REVENUES,EXPENSES AND CHANGES IN NET POSITION FOR THE YEAR ENDED SEPTEMBER 30,2013 Operating revenues Rental revenue $ 1,168,373 HUD grants 3,280,042 Other governmental grants 734,725 Other revenue 456,640 Total operating revenues 5,639,780 Operating expenses Administrative 1,017,161 Tenant services 37,471 Utilities 96,081 Ordinary maintenance&operation 473,485 Protective services 97,072 Insurance 337,215 General expenses 62,007 Housing assistance payments 3,264,718 Depreciation 1,191,425 Total operating expenses 6,576,635 Operating income(loss) (936,855) Nonoperating revenues(expenses) Interest revenue,unrestricted 22,661 Interest revenue,restricted 23 Interest expense (47,290) Fraud recovery 18,277 Other expense (261,844) Gain/(loss)on disposition of capital assets 6,102 Total nonoperating revenues (262,071) Increase(decrease)in net position (1,198,926) Net position,beginning of year 11,163,775 Net position,end of year $ 9,964,849 The accompanying notes are an integral part of these basic financial statements. 4 1611 A 6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30,2013 Cash Flows From Operating Activities Receipts from dwelling rentals $ 1,171,621 Operating grants 4,014,767 Other receipts 491,635 Payments to employees and suppliers (1,801,521) Payments to landlords and resident benefits (3,696,865) Net cash provided (used) by operating activities 179,637 Cash Flows From Noncapital Financing Activities Principal paid on operating debt (58,455) Interest paid on operating debt (3,815) Net cash provided (used) by noncapital financing activitiews (62,270) Cash Flows From Capital and Related Financing Activities Purchases of capital assets (18,431) Proceeds from disposals of capital assets 9,679 Principal paid on capital debt (169,000) Interest paid on capital debt (47,290) Net cash provided (used) by capital and related financing activities (225,042) Cash Flows From Investing Activities Purchase/sale of investments 64,577 Interest 22,742 Net cash provided (used) by investing activities 87,319 Net increase(decrease)in cash and cash equivalents (20,356) Balance-beginning of the year 3,186,851 Balance-end of the year $ 3,166,495 Reconciliation of Cash Flows to Statement of Net Position Cash and cash equivalents, unrestricted $ 475,705 Cash and cash equivalents,restricted 2,690,790 $ 3,166,495 There are no non-cash transactions. 5 COLLIER COUNTY HOUSING AUTHORITY 1 6 I 1 / Immokalee,Florida STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30,2013 (Continued) Reconciliation of Net Operating Income(Loss) to Net Cash Provided (Used)By Operating Activities Operating income/(loss) $ (936,855) Adjustments to reconcile net operating income(loss)to net cash provided(used)by operating activities: Depreciation elimination 1,191,425 Increase in accounts receivable (10,203) Decrease in due to/from other governments 67,413 Decrease in inventory 859 Decrease in prepaid expenses 59,967 Increase in other assets (500) Increase in security deposits 4,165 Increase in accounts payable 10,811 Increase in accrued wages 3,077 Increase in accrued compensated absences 9,612 Decrease in accrued liabilities (2,897) Increase in unearned revenue 26,330 Other revenue and expense reported as nonoperating (243,567) $ 179,637 The accompanying notes are an integral part of these basic financial statements. 6 1611 i4 Ab k COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 A- Summary of Significant Accounting Policies and Organization: 1. Organization: Collier County Housing Authority ("the Authority") is a public body corporate and politic pursuant to Chapter 421 Laws of the State of Florida which was organized to provide low rent housing for qualified individuals in accordance with the rules and regulations prescribed by the U.S. Department of Housing and Urban Development (HUD)and other federal agencies. The Authority has been a recipient of several loans and grants from Rural Housing Services (RHS) since 1971 under Project NO. 09-011-05914055 pursuant to Sections 514 and 516 of the Housing Act of 1949, as amended. The Rural Housing Services programs are designed to provide decent, safe and sanitary low-rent housing and related facilities for domestic farm laborers. Effective July 1, 1992, the Board of Commissioners of Collier County transferred all of its HUD Housing Assistance Payments programs to the Authority, pursuant to an Assumption and Inter-local agreement. The transfer was approved by the U.S. Department of Housing and Urban Development pursuant to a Contract of Novation between the Authority,the County and HUD. The Authority has agreed to undertake the development and operation of certain low rent housing project and to provide decent, safe and sanitary housing for eligible families pursuant to Section 8 of the Housing Assistance Act by means of Housing Assistance Payments to owners through Annual Contributions Contract number A-3402V (Housing Choice Vouchers, Housing Assistance Program). 2. Reporting Entity: In determining how to define the reporting entity, management has considered all potential component units. The decision to include a component unit in the reporting entity was made by applying the criteria set forth in Section 2100 and 2600 of the Codification of Governmental Accounting and Financial Reporting Standards and Statement No. 14, (amended) of the Governmental Accounting Standards Board: The Financial Reporting Entity. These criteria include manifestation of oversight responsibility including financial accountability, appointment of a voting majority, imposition of will, financial benefit to or burden on a primary organization, financial accountability as a result of fiscal dependency, potential for dual inclusion, and organizations included in the reporting entity although the primary organization is not financially accountable. Based upon the application of these criteria,the reporting entity has the following component units. CCHA Land Development Corporation — this component unit has been blended for financial statement presentation. The basic financial statements of the Collier County Housing Authority include Farm Labor Housing Loans and Grants (Rural Housing Service Capital Projects Program), Section 8 Housing Assistance Programs under Annual Contributions Contract A-3402, Horizon Village (A business activity) which provides affordable housing to low to moderate income families, Local grants (Homeless Prevention Rapid Re-housing Program), and the CCHA Land Development Corporation, which is a non-profit corporation organized, incorporated and controlled, by the Collier County Housing Authority for the advancement of affordable housing. 7 161 1c, A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) A- Summary of Significant Accounting Policies and Organization: (Continued) 3. Basis of Presentation and Accounting: In accordance with uniform financial reporting standards for HUD housing programs, the basic financial statements are prepared in accordance with U. S. generally accepted accounting principles(GAAP). Based upon compelling reasons offered by HUD, the Authority reports its basic financial statements as a special purpose government engaged solely in business-type activities, which is similar to the governmental proprietary fund type (enterprise fund), which uses the accrual basis of accounting and the flow of economic resources measurement focus. Revenues are recorded when earned and expenses are recorded at the time the liabilities are incurred. Pursuant to the election option made available by GASB Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA Pronouncements, certain accounting and financial reporting guidance is applied in the preparation of the basic financial statements, unless those pronouncements conflict with or contradict GASB pronouncements. Generally accepted accounting principles for state and local governments requires that resources be classified for accounting and reporting purposes into the following three net position categories: Net Investment in Capital Assets — Capital assets, net of accumulated depreciation and outstanding principal balances of debt attributable to the acquisition, construction or improvement of those assets. Restricted - Net position whose use by the Authority is subject to externally imposed stipulations that can be fulfilled by actions of the Authority pursuant to those stipulations or that expire by the passage of time. Such assets include assets restricted for capital acquisitions and debt service. Unrestricted — Net position that is not subject to externally imposed stipulations. Unrestricted net position may be designated for specific purposes by action of management or the Authority Board or may otherwise be limited by contractual agreements with outside parties. 4. Budgets: Budgets are prepared on an annual basis for each major operating program and are used as a management tool throughout the accounting cycle. The capital fund budgets are adopted on a "project length" basis. Budgets are not, however, legally adopted nor legally required for basic financial statement presentation. 5. Cash and Cash Equivalents: For purposes of the Statement of Cash Flows, the Authority considers all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased and non-negotiable certificates of deposit to be cash equivalents. 6. Interprogram Receivables and Payables: Interprogram receivables/payables, when present, are all current, and are the result of the use of the Public Housing Program as the common paymaster for shared costs of the Authority. Cash settlements are made periodically, and all interprogram balances net zero. Offsetting due to/due from balances are eliminated for the basic financial statement presentation. 8 6 I COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) A- Summary of Significant Accounting Policies and Organization: (Continued) 7. Investments: Investments, when present, are recorded at fair value. Investment instruments consist only of items specifically approved for public housing agencies by HUD and the U.S. Department of Agriculture. Investments are either insured or collateralized using the dedicated method. Under the dedicated method of collateralization, all deposits and investments over the federal depository insurance coverage are collateralized with securities held by the Authority's agent in the Authority's name. It is the Authority's policy that all funds on deposit are collateralized in accordance with both HUD requirements and requirements of the State of Florida. 8. Inventories: Inventories (consisting of materials and supplies) are valued at cost using the first in, first out (FIFO) method. If inventory falls below cost due to damage, deterioration or obsolescence, the Authority establishes an allowance for obsolete inventory. In accordance with the consumption method, inventory is expensed when items are actually placed in service. 9. Prepaid Items: Payments made to vendors for goods or services that will benefit periods beyond the fiscal year end are recorded as prepaid items. 10. Use of Estimates: The preparation of basic financial statements in conformity with U.S. generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent liabilities at the date of the basic financial statements and reported amounts of revenues and expenditures during the reporting ;, period. Actual results could differ from those estimates. 11. Fair Value of Financial Instruments: The carrying amount of the Authority's financial instruments at September 30, 2013 including cash, investments, accounts receivable, and accounts payable closely approximates fair value. 12. Capital Assets: a. Book Value: All purchased fixed assets are valued at cost when historical records are available. When no historical records are available, fixed assets are valued at estimated historical cost. Land values were derived from development closeout documentation. Donated fixed assets are recorded at their fair value at the time they are received. Donor imposed restrictions are deemed to expire as the asset depreciates. All normal expenditures of preparing an asset for use are capitalized when they meet or exceed the capitalization threshold. 9 A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) A- Summary of Significant Accounting Policies and Organization: (Continued) 12. Capital Assets: (Continued) b. Depreciation: The cost of buildings and equipment is depreciated over the estimated useful lives of the related assets on a composite basis using the straight-line method. Depreciation commences on modernization and development additions in the year following completion The useful lives of buildings and equipment for purposes of computing depreciation are as follows: Buildings 20-30 years Modernization 15 years Office and Other Furniture 3-5 years c. Maintenance and Repairs Expenditures: Maintenance and repairs expenditures are charged to operations when incurred. Betterments in excess of$500 are capitalized. When buildings and equipment are sold or otherwise disposed of, the asset account and related accumulated depreciation account are relieved, and any gain or loss is included in operations. 13. Compensated Absences: Compensated absences are those absences for which employees will be paid, such as vacation and sick leave computed in accordance with GASB Statement No. 16. A liability for compensated absences that is attributable to services already rendered and that are not contingent on a specific event that is outside the control of the Authority and its employees, is accrued as employees earn the rights to the benefits. Compensated absences that relate to future services or that are contingent on a specific event that is outside the control of the Authority and its employees are accounted for in the period in which such services are rendered or in which such events take place. 14. Other Post Employment Benefits (OPEB): In relation to its employee benefit programs, the Authority does not provide any Other Post Employment Benefits,as outlined under GASB 45. 15. Litigation Losses: The Authority recognizes estimated losses related to litigation in the period in which the occasion giving rise to the loss occurred, the loss is probable and the loss is reasonably estimable. 16. Annual Contribution Contracts: Annual Contribution contracts provide that HUD shall have the authority to audit and examine the records of public housing authorities. Accordingly, final determination of the Authority's financing and contribution status for the Annual Contribution Contracts is the responsibility of HUD based upon financial reports submitted by the Authority. 10 t COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) A- Summary of Significant Accounting Policies and Organization: (Continued) 17. Risk Management: The Authority is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Authority carries commercial insurance for all risks of loss, including workers' compensation and employee health and accident insurance. Settled claims resulting from these risks have not exceeded commercial insurance coverage in any of the past three fiscal years. Additionally, there have been no significant reductions in insurance coverage from the prior year. 18. Use of Restricted Assets: It is the Authority's policy to first apply restricted resources when an expense is incurred for purposes for which both restricted and unrestricted net position is available. 19. Operating Revenues and Expenses: The principal operating revenues of the Authority's enterprise fund are charges to customers for rents and services. Operating expenses for the Authority's enterprise fund include the cost of providing housing and services, administrative expenses and depreciation on capital assets. Revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. B- Deposits and Investments: For purposes of the Statement of Cash Flows, the Authority considers all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased and non-negotiable certificates of deposit to be cash equivalents. There were no noncash investing, capital and financing activities during the year. 1. HUD Deposit and Investment Restrictions-HUD requires authorities to invest excess HUD program funds in obligations of the United States, certificates of deposit or any other federally insured instruments. HUD also requires that deposits of HUD program funds be fully insured or collateralized at all times. Acceptable security includes FDIC/FSLIC insurance and the market value of securities purchased and pledged to the political subdivision. Pursuant to HUD restrictions,obligations of the United States are allowed as security for deposits. Obligations furnished as security must be held by the Authority or with an unaffiliated bank or trust company for the account of the Authority. 2. Risk Disclosures a. Interest Rate Risk: As a means of limiting its exposure to fair value losses arising from rising interest rates, the Authority's investment policy limits the Authority's investment portfolio to maturities not to exceed two years at time of purchase. At September 30, 2013, the Authority's deposits and investments were not limited and all of which are either available on demand or have maturities of less than two years. b. Credit Risk: This is risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The Authority's investment policy is that none of its total portfolio may be invested in securities of any single issuer, other than the US Government,its agencies and instrumentalities. 11 6 1 A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) B- Deposits and Investments: (Continued) 3. Deposit and Investment Risks The Authority held the following deposits and investments at September 30, 2013. Carrying Value Deposits: Demand deposits $ 475,405 Time deposits 2,690,790 Total deposits S 3,166,495 Fair Credit Maturity Value Rating Date Callable Investments: Pinellas County Utility Bonds $ 25,110 AAA 10/01/2025 No Miami Dade FL Aviation 73,772 AAA 10/01/2014 No Lee County School Board 35,000 AAA 08/01/2022 No Florida State Education Bonds 10,000 AAA 05/01/2011 Yes Total Investments $ 143,882 Total Deposits and Investments $3,310,377 Custodial Credit Risk: Exposure to custodial credit related to deposits exists when the Authority holds deposits that are uninsured and uncollateralized; collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Authority's name; or collateralized without a written or approved collateral agreement. Exposure to custodial credit risk related to investments exists when the Authority holds investment that are uninsured and unregistered, with securities held by the counterparty or by its trust department or agent but not in the Authority's name. The Authority's policy as it relates to custodial credit risk is to secure its uninsured deposits with collateral, valued at no more than market value, at least at a level of 100% of the uninsured deposits and accrued interest thereon. The investment policy also limits acceptable collateral to U.S. Treasury securities obligation of federal agencies, securities of government-sponsored agencies, and other instruments which may be approved by the U.S.Department of HUD. As required by Federal 12 U.S. C.A., Section 1823 (e), all financial institutions pledging collateral to the Authority must have a written collateral agreement approved by the board of directors or loan committee. At September 31, 2013 the Authority was not exposed to custodial credit as defined above. 12 1611 4:„ COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) B- Deposits and Investments: (Continued) 3. Deposit and Investment Risks (Continued) Investment Credit Risk: The Authority's investment policy limits investments to those allowed by the U.S. Department of HUD. These investment limitations are described in Note A. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The Authority has no formal policy limiting investments based on credit rating, but discloses any such credit risk associated with their investments by reporting the credit quality ratings of investments in debt securities as determined by nationally recognized statistical rating organizations—rating agencies—as of the year end. Unless there is information to the contrary, obligations of the U. S. government or obligations explicitly guaranteed by the U. S. government are not considered to have credit risk and do not require disclosure of credit quality. As noted in the schedule of deposits and investment above, at September 30, 2013, the investments held by the Authority mature October, 2013, through May, 2034. The Authority may sell these investments at fair value at any time. Concentration of Investment Credit Risk: Exposure to concentration of credit risk is considered to exist when investments in any one issuer represent a significant percent of total investments of the Authority. Investments issued or explicitly guaranteed by HUD-approved instruments are excluded from this consideration. At September 30,2013,the Authority had no concentration of credit risk as defined above. C- Accounts Receivable: Dwelling rents(net of allowance for doubtful accounts of$24,807) $ 38,566 Fraud Receivables(Net of allowance for doubtful accounts of$15,066) 22,599 $61,165 D- Due From Other Governments: Rural Rental Assistance- September 30,2012 allocation $ 60,909 County of Collier County-Tenant Based Rental Assistance 77,028 County of Collier County- Shelter Plus Care Program 7,143 Portability—Other Public Housing Authorities 5,759 $ 150,839 E- Prepaid Expense: Prepaid insurance $78,046 13 1611 A6 4.1 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) F- Land,Buildings and Equipment: Balance Balance September 30, September 30, 2012 Additions Deletions 2013 Not being depreciated: Land $ 2,568,713 $ - $ - $ 2,568,713 Total not being depreciated 2,568,713 - - 2,568,713 Depreciable: Buildings & improvements 29,456,386 - - 29,456,386 Accumulated depreciation (21,464,374) (1,183,802) - (22,648,176) Net buildings & improvements 7,992,012 (1,183,802) - 6,808,210 Equipment 1,997,378 18,431 (33,963) 1,981,846 Accumulated depreciation (1,865,283) (7,622) 30,386 (1,842,519) Net equipment 132,095 10,809 (3,577) 139,327 Net depreciable assets 8,124,107 (1,172,993) (3,577) 6,947,537 TOTAL $ 10,692,820 $ (1,172,993) $ (3,577) $ 9,516,250 G- Long-Term Debt—Line of Credit: 1. The outstanding balance of Line of Credit Notes in the Business Activities (Horizon Village) at September 30,2013 was $345,613. Interest and principal shall be paid as follows: (a) Annual principal payments of$20,000 each plus accrued interest shall be payable in arrears on the 15th day of November 2005, and on the 15t day in the month of November in each subsequent year of the loan term; (b) If the due date for any payment hereunder would fall on a day that is not a business day(i.e., a day that is a Saturday, Sunday or banking holiday), then the payment shall instead be due on the next succeeding business day; and (c) Interest shall cease to accrue on any amount of principal paid in advance of its due date. Interest Rate — The unpaid principal balance of the Note, shall bear interest, while current, at the Applicable Interest Rate. As used in this Note,the term"applicable Interest Rate: means: • Since the interest paid in connection with this Loan is exempt from income taxation by the United States of America and by the State of Florida, the Applicable Interest Rate shall be an annual rate of interest equal to one percent(1%) less than the"highest prime rate" of interest published in the Wall Street Journal,but not less than three percent(3%)per annum. 14 p.1 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) G- Long-Term Debt—Line of Credit: (Continued) Interest Rate(Continued) The outstanding balance of Notes Payable at September 30, 2013 was $345,613. The notes are payable each year in the amounts and at the interest rate listed below: September 30, Principal Interest 2014 $ 20,000 $ 10,565 2015 20,000 9,965 2016 20,000 9,364 2017 20,000 8,764 2018 20,000 8,164 2019-2023 100,000 36,000 2024-2028 100,000 15,000 2029 45,613 1,800 345,613 S 99,622 Less Current Portion 20,000 325,613 Interest expense for the year ended September 30, 2013 was $16,207. There was no capitalized interest expense for the year ended September 30, 2013. The debt is secured by the property purchased in conjunction with the above financing as reported above. 2) The outstanding balance of Line of Credit Notes in the Farmers Home Program at September 30, 2013 was $262,851. Interest and principal shall be as follows: (a) The principal amount of the loan is due at maturity on November 25, 2013. The line of credit is for $300,000 entered into on November 25, 2012. The Authority may take multiple advances up to a maximum of$300,000. (b) The interest rate may change daily and is equal to the rate published in the Wall Street Journal. (c) Monthly payments cover the accrued interest only. (d) This note has been treated as Long-Term Debt since both the Bank and the Authority intend to roll this note over for at least one additional year. 3) The outstanding balance of Line of Credit Notes in the Component Unit (CCHA Land, Inc.) at September 30, 2013 was $89,307. 15 1611 ovolf COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) G- Long-Term Debt—Line of Credit: (Continued) Interest Rate(Continued) Interest and principal shall be paid as follows: (a) The principal amount of the loan is due at maturity on November 25, 2013. The line of credit is for $200,000 entered into on November 24, 2012. The Authority may take multiple advances up to a maximum of$200,000. (b) The interest rate may change daily and is equal to the rate published in the Wall Street Journal. (c) Monthly payments cover the interest only. H Long Term Debt: Revenue Bonds Payable: Capital facilities are financed by debt which is guaranteed and subsidized by U. S. Department of Agriculture, Rural Housing Services (RHS). The Authority presently has bonds payable on its farm laborer housing projects which are due annually in installments of varying principal and interest amounts. Revenue bonds payable at September 30, 2013 are as follows: Collier County Housing Authority Revenue Bonds, Series C, 1%, due annually on September 1 in principal amounts of$54,000 to $68,000 with interest to September 1, 2014 $ 68,000 Collier County Housing Authority Revenue Bonds, Series D, 1%, due annually on September 1 in principal amounts of$24,380 to $33,000 with interest to September 1, 2023 312,000 Collier County Housing Authority Revenue Bonds, Series E, 1%, due annually on September 1 in principal amounts $27,000 to $36,000 with interest to September 1, 2031 599,000 Collier County Housing Authority Revenue Bonds, Series F, 1%, due annually on September 1 in principal amounts of$39,072 to $52,000 with interest to September 1, 2032 918,000 Total long-term debt S 11,897,000 The revenues of the project are pledged to the payment of principal and interest on the revenue bonds. The bonds are redeemable before maturity, at the option of the Authority, in inverse numerical and maturity order, on any interest payment date upon giving 40 days written notice to Rural Housing Services. 16 16I1A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) H- Long Term Debt: (Continued) Maturities of long-term debt for each of the five succeeding years and in the aggregate are as follows at September 30,2010: September 30, Principal Interest 2014 $ 169,000 $ 18,970 2015 174,000 17,240 2016 106,000 16,180 2017 106,000 15,120 2018 109,000 13,420 2019-2023 554,000 32,900 2024-2028 449,000 11,340 2029-2032 230,000 7,100 1,897,000 S 132,270 Less current portion 169.000 S 1,728,00 Sinking Fund Debt Service Account: Under the terms of the revenue bonds, a sinking fund has been established to provide debt service funding. After operation and maintenance requirements are met, the Authority transfers to the sinking fund debt service account such amounts as may be due of interest and principal on the bonds. The amount required to be transferred during the year ended September 30, 2013 in order to meet debt service requirements was $189,660 which was accomplished. The cash balance in the sinking fund debt service account at September 30,2013 was $56. Sinking Fund Reserve Account: Immediately after each transfer to the sinking fund debt service account, any excess funds are deposited in the sinking fund reserve account. Funds in the reserve account are only withdrawn upon written prior approval of Rural Housing Services: The Authority is required to make monthly reserve deposits in the amount of$33,333 plus the amount of any deficiency in prior deposits to the reserve account until funds and investments in the reserve account shall equal $2,514,900. The aggregate deposits to the reserve account and interest earned for the year ended September 30, 2013 were$106,939,which exceeded the required annual aggregate deposits. Withdrawals from the sinking fund reserve account are authorized for the following purposes: a) To meet principal and interest payments due on the bonds in the event the sinking fund debt service account balance is not sufficient for that purpose. b) To pay costs of extraordinary repairs or replacements to the project which is not considered current expenses. 17 A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) H- Long Term Debt: (Continued) Sinking Fund Reserve Account: (Continued) c) To make improvements or extensions to the project. d) For other purposes desired by the Authority which will promote its purpose without jeopardizing the collectability of the bonds or underlying security. e) To the extent the reserve account exceeds $2,514,900, to purchase bonds before maturity in the prescribed manner. Supplemental Information: (Schedule of Funding Reserve) a. Investment Reserve Funds Sinking Fund Debt Service Account(Principal and Interest) Beginning balance $ 56 Transfers to Debt Service Account including interest earned 189,660 Withdrawals for payment of principal and interest ( 189,660) Ending balance 56 Sinking Fund Reserve Replacement Account Beginning balance—less transfers to replacements and operations 2,429,116 Transfers to reserves including interest earned 106,939 Use of reserves for capital improvements - Ending balance 2,536,055 Total Investment Reserve Fund 2,536,111 Fully Funded Balance per Loan Agreement 2,514,900 Excess/(Deficiency)of Reserves on Hand $ 21,211 b. Compliance with Bond Indentures Requirements: The Collier County Housing Authority, Farm Worker Village, has met and exceeded the bond indenture and reserve requirements outlined in this report, as reported in this note, when considering approved withdrawals from Rural Development for long-term improvements. All interest earnings on invested funds are deposited monthly by the Bank directly into the Housing Authority's cash account and transferred to the reserve account. Construction Fund The construction fund is used to account for grant and loan funds received from Rural Housing Services and other sources and to record construction activities. During the year ended September 30, 2013, there were no expenditures from the Construction Fund for authorized construction activity. 18 • 1611 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) H- Long Term Debt: (Continued) In the Rural Housing Services enterprise fund, reservations of unrestricted net assets have been established in conjunction with debt issuance requirements or policy directives as stipulated by the respective aforementioned funds. I- State Housing Initiatives Partnership (SHIP Program) Loan: The outstanding balance of the SHIP Loan Payable at September 30, 2013 was $134,120. The loan is payable each year in the amounts and at the interest rate listed below: September 30, Amount Interest 2014 $ 13,412 0% 2015 13,412 0% 2016 13,412 0% 2017 13,412 0% 2018 13,412 0% 2019-2023 67,060 0% 134,120 Ally. Less current portion 13,412 $ 120,708 Interest expense for the year ended September 30, 2013 was $0. There was no capitalized interest expense for the year ended September 30,2013. Interest: Interest on this Note shall be zero percent(0%) per annum; except that if the Authority fails to pay this Note as required, the interest rate shall be twelve percent (12%) per annum from the date when payment of this Note is due until the Authority pays it in full. The Authority has not failed to pay the principal payment for FY 2013 and is therefore not required to pay future payments at 12% interest as of FY 2013. Payments: Principal payments shall be deferred for a period of three years from date disbursed with seventeen equal yearly payments of $13,412 due beginning on September 1, 2007 and continuing for seventeen years thereafter until payment in full of $228,000 is received on August 1, 2023. The Authority's total payment shall be $228,000. 19 1611 b COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) J- Schedule of Changes in Noncurrent Liabilities: Balance at Year Ended September 30,2012 September 30,2013 September 30,2013 Long-term Current Current Long-term Portion Portion Additions Payments Portion Portion Notes and bonds payable $ 2,679,035 $ 277,307 $ - $ (227,455) $ 202,412 $ 2,526,475 Accrued compensated absences 25,268 25,268 29,605 (10,380) 34,880 34,881 Family self sufficiency escrow 24,6% - 16,717 - - 41,413 $2,728,999 $302,575 $ 46,322 $(237,835) $237,292 $2,602,769 K- Annual Contributions by HUD: Annual Contributions Contract A-3402 - Section 8 programs provide for housing assistance payments to private owners of residential units on behalf of eligible low or very low-existing and moderately rehabilitated housing covering the difference between the maximum rental on a swelling unit, and the amount of rent contribution by a participating family and related administrative expense. The Authority is also eligible to receive reimbursement for preliminary expenses prior to lease up. HUD contributions for the year ended September 30, 2013,were as follows: Housing Choice Vouchers S 2,587,666 L- Economic Dependency: The Authority receives approximately 76% of its revenues from the U.S. Department of Agriculture and the U.S. Department of Housing and Urban Development (HUD). If the amount of revenues received from these federal agencies falls below critical levels, the Authority's reserves could be adversely affected. M- Contingencies: The Authority is subject to possible examinations made by Federal and State authorities who determine compliance with terms, conditions, laws and regulations governing other grants given to the Authority in the current and prior years. There were no such examinations for the year ended September 30,2013. N- Litigation: As of September 30, 2013, the Authority was involved with various litigations arising from operation of its rural development housing program. In the opinion of the Authority's legal counsel such losses, if any,resulting from litigation would be adequately covered by insurance. 0- Leasing Activities (as Lessor): The Authority is the lessor of dwelling units mainly to low-income residents. The rents under the leases are determined generally by the resident's income as adjusted for eligible deductions regulated by HUD and Rural Development. Leases may be cancelled by the lessee at any time. The Authority may cancel the lease only for cause. Revenues associated with these leases are recorded in the basic financial statements and schedules as "Rental Revenue". Rental Revenue per dwelling unit generally remains consistent from year to year, but is affected by general economic conditions which impact personal income and local job availability. 20 6 1 1 A 6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30,2013 (Continued) P- Operating Leases: The Authority is committed under a non-cancelable lease for office space. This lease has been accounted for as operating leases in the accompanying basic fmancial statements. The office lease is not subject to an annual escalation clause. Future minimum lease payments required under these leases are as follows: Future minimum lease payments required under these leases are as follows: September 30, Office Space 2013-2014 $ 19,521 Q- Decrease in Net Assets: The decrease in net assets is expected to be absorbed through operations in subsequent fiscal years, assisted by transfers from the Rural Rental Program. No fund deficit is expected as a result of the current year loss. 21 16I146 ei cio SUPPLEMENTAL INFORMATION , , ,., 6 ) il IL COLLIER COUNTY HOUSING AUTHORITY A 6 t 1 Immokalee,Florida COMBINING SCHEDULE OF NET POSITION SEPTEMBER 30,2013 Housing Rural HOME Choice Rental Investment Blended State& Other Voucher Shelter Assistance Partnerships Component Local Business Program Plus Care Payments Program Unit Programs Activities Total 2013 ASSETS Current assets Cash and cash equivalents,unrestricted $ 197,732 $ 121 $ 210,612 $ 10,974 $ 53,795 $ 11 $ 2,460 $ 475,705 Cash and cash equivalents,restricted 193,422 - 2,494,012 - 3,356 - - 2,690,790 Investments,restricted - - 143,882 - - - - 143,882 Accrued interest receivable - - 594 - - - - 594 Accounts receivable,net of allowance 22,599 - 38,417 - 149 - - 61,165 Due from other governments 5,759 7,143 60,909 77,028 - - - 150,839 Due from/to other programs 27,792 (6,500) 461,836 (109,175) 118,387 20,520 (512,860) - Inventories,net of obsolescence - - 6,525 - - - - 6,525 Prepaid expense 8,482 - 66,397 - - - 3,167 78,046 Total current assets 455,786 764 3,483,184 (21,173) 175,687 20,531 (507,233) 3,607,546 Noncurrent assets Utilities deposit - - 500 - - - - 500 Capital assets Not being depreciated - - 2,453,713 - - - 115,000 2,568,713 Depreciable,net 16,128 - 4,219,768 - - - 2,711,641 6,947,537 Total capital assets,net 16,128 - 6,673,481 - - - 2,826,641 9,516,250 Total assets 471,914 764 10,157,165 (21,173) 175,687 20,531 2,319,408 13,124,296 LIABILITIES Current liabilities Vendors and contractors payable 38,248 - 114,623 - - - 8,030 160,901 Accrued wages/taxes payable 2,270 - 5,700 - - - 1,251 9,221 Accrued compensated absences 11,453 - 19,328 - - - 4,099 34,880 Accrued interest payable - - - - - - 5,184 5,184 Due to other governments 2,722 - 6,410 - - - 240 9,372 Unearned revenue - - 29,513 - - - - 29,513 Notes and bonds payable - - 169,000 - - - 33,412 202,412 Total current liabilities 54,693 - 344,574 - - - 52,216 451,483 Current liabilities payable from restricted assets Resident security deposits - - 101,839 - 3,356 - - 105,195 Noncurrent liabilities ,, Notes and bonds payable - - 1,990,851 - 89,307 - 446,317 2,526,475 Accrued compensated absences 11,453 - 19,329 - - - 4,099 34,881 Other accrued liabilities 41,413 - - - - - - 41,413 Total noncurrent liabilities 52,866 - 2,010,180 - 89,307 - 450,416 2,602,769 Total liabilities 107,559 - 2,456,593 - 92,663 - 502,632 3,159,447 NET POSITION Net investment in capital assets 16,128 - 4,776,481 - - - 2,826,641 7,619,250 Restricted 152,009 - 2,536,055 - - - - 2,688,064 Unrestricted 196,218 764 388,036 (21,173) 83,024 20,531 (1,009,865) (342,465) Total net position $ 364,355 $ 764 $ 7,700,572 $ (21,173) $ 83,024 $ 20,531 $ 1,816,776 $ 9,964,849 22 1611 4 k COLLIER COUNTY HOUSING AUTHORITY il Immokalee,Florida COMBINING SCHEDULE OF REVENUES,EXPENSES AND CHANGES IN NET POSITION FOR THE YEAR ENDED SEPTEMBER 30,2013 Housing Rural HOME Choice Rental Investment Blended State& Other Voucher Shelter Assistance Partnerships Component Local Business Program Plus Care Payments Program Unit Programs Activities Total 2013 Operating revenues Rental revenue $ - $ - $ 1,006,326 $ - $ 13,600 $ - $ 148,447 $ 1,168,373 HUD grants 3,280,042 - - - - - - 3,280,042 Other governmental grants - - 732,714 2,011 - - - 734,725 Other revenue 301,522 - 40,002 15,000 94,050 - 6,066 456,640 Total operating revenues 3,581,564 - 1,779,042 17,011 107,650 - 154,513 5,639,780 Operating expenses Administrative 378,476 - 517,666 - 35,857 51 85,111 1,017,161 Tenant services - - 1,356 - 36,115 - - 37,471 Utilities 2,756 - 58,614 - - - 34,711 96,081 Ordinary maintenance&operation 10,791 - 424,645 - - - 38,049 473,485 Protective services - - 45,255 - - - 51,817 97,072 Insurance 8,973 - 299,300 - - - 28,942 337,215 General expenses 30,729 - 28,174 - - - 3,104 62,007 Housing assistance payments 3,200,465 - - 64,253 - - - 3,264,718 Depreciation 2,902 - 986,166 - - - 202,357 1,191,425 ..„ Total operating expenses 3,635,092 - 2,361,176 64,253 71,972 51 444,091 6,576,635 Operating income(loss) (53,528) - (582,134) (47,242) 35,678 (51) (289,578) (936,855) • Nonoperating revenues(expenses) Interest revenue,unrestricted 12 - 22,633 - 16 - - 22,661 • Interest revenue,restricted 23 - - - - - - 23 Interest expense - - (29,960) - (1,123) - (16,207) (47,290) Fraud recovery 18,277 - - - - - - 18,277 Other expense (261,844) - - - - - - (261,844) • Gain/(loss)on disposition of capital assets 6,102 - - - - - - 6,102 Total nonoperating revenues (237,430) - (7,327) - (1,107) - (16,207) (262,071) Increase(decrease)in net position (290,958) - (589,461) (47,242) 34,571 (51) (305,785) (1,198,926) Net position,beginning of year 655,313 764 8,290,033 26,069 48,453 20,582 2,122,561 11,163,775 Net position,end of year $ 364,355 $ 764 $ 7,700,572 $ (21,173) $ 83,024 $ 20,531 $ 1,816,776 $ 9,964,849 23 ._ „„,.. 46 f , yCCCN N . 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I ! a I C � ± $ tlI I i c� 11 Wy� !-I 11 -1 !1! 1%1 iw 1111111111,� I,gI 111 I !CIE "5 i JjI I . o � I- l j 1 i p o d 1 1 II fl/ lid a 1.11111 IsI ii ni !1!1!10! 11 1 1 a ,a! iI ( /1 ( � '�I �+ 1 . t31m �!�lal ! Ig IE l $!l1 I �I �1Y1 I`la! ;`u 1 j°— z.i ' g 1 l x 1 iii0 ! itt o tII l l it &!9 8san d!R I I 1 e i 19 W I 1 .� I I N I N I I 1! !g. s ii, c! g1 eg! ;I '1 , i t;miao1,,lu i I 8 i O° O I O R O O ^ N M I 8 i 1 0 1 O NO 1 0 1 0 'O 0 1 0 1- 1 !m 00 1 0 1 0 0'0 1 i ro,O! ; III - 8�- 2 's 81 o °lo 8 81 1 I.oj Io ioi-I-1- 1=1Blo,o1-1-1 -ICI^i^ mlmiloE7,i� ".I.".` i ! i 1611 A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida FARM WORKER SUBSIDIZED HOUSING PROGRAM SUPPLEMENTAL INFORMATION SEPTEMBER 30,2013 The following is supplemental information requested by the U.S. Department of Agriculture - Rural Housing Services(formerly Farmers Home Administration). 1. Schedule of Insurance Coverages At September 30, 2013,the Authority had the following insurance coverage in effect: Amount of Insurance Carrier Type of Coverage Coverage Term Fidelity bond/Employee Dishonesty ITT Hartford Insurance Company $100,000 Deductible $2,000,000 7/12/13-7/12/14 Opticom Insurance Workers'Compensation Statutory 10/1/13-10/1/13 Philadelphia Insurance Automobile liability $500,000 10/1/12-10/1/13 Property,Office Building&Personal Property Fire&Extended Coverage(90% Florida PH Authority Insurance coinsurance) $35,000,000 5/8/13-5/8/14 General Liability Personal Injury,products, Praetorian Insurance Co. advertising,property damage $2,000,000 10/1/12-10/1/13 US Liability Insurance Directors&officers liability $1,000,000 5/22/13-5/22/14 Fidelity&Deposit Co. Employee dishonesty $100,000 7/12/13-7/12/14 ITT Hartford Insurance Company Employee dishonesty(ERISA Bond) $100,000 7/11/13-7/11/14 Praetorian Insurance Co. Garbage Truck $500,000 10/1/12-10/1/13 2. Exemption from Real Estate and Income Taxes-The Authority is a public body corporate and politic pursuant to Chapter 421, Laws of the State of Florida, which is subsidized by the federal government. The Authority is not subject to federal, state income taxes, or local property taxes, nor is it required to file federal and state income tax returns as a public body corporate and politic pursuant to Chapter 423, Laws of the State of Florida. 3. Reserves - The Housing Authority has maintained adequate reserves for operations and Bond debt service at September 30, 2013. See also Note B to basic financial statements. 4. Accounting Records and Fixed Asset Control - The accounting records maintained are adequate to facilitate budgetary reporting and analytical purposes. The fixed assets are also adequately safeguarded by the Authority personnel. 5. Financial Reports - The financial reports included in this audit are in agreement with the accounting records of the Authority after audit adjustments have been made. 6. Deposit Funds - We noted that deposit funds are adequately insured by the FDIC and properly collateralized and are at or exceed the required reserve levels required under the Loan and Grant Agreement as of September 30, 2013. 29 16111 A6 , :$ COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida FARM WORKER SUBSIDIZED HOUSING PROGRAM SUPPLEMENTAL INFORMATION SEPTEMBER 30,2013 (Continued) 7. Comments on Compliance and Administrative Internal Control - We have audited the basic financial statements of the Collier County Housing Authority - Farm Worker Subsidized Housing Program for the year ended September 30, 2013, and have issued our report thereon dated December 20, 2012. Based on our tests of transactions and examination of records as required by the Audit Guide, we believe that Collier County Housing Authority - Farm Worker Subsidized Housing Program has complied with the financial terms and conditions of the contract with the regulations, policies and procedures prescribed by the U.S. Department of Agriculture, Rural Housing Services (formerly Farmers Home Administration), loan agreement, and the financial regulations and procedures prescribed by management and those of its governing board. As a part of our audit, we reviewed and tested the Authority's system of internal control to the extent we considered it necessary to evaluate the system as required by generally accepted auditing standards. Under these standards,the purposes of such evaluations are to establish a basis of reliance on the system of internal accounting control in determining the nature, timing and extent of other auditing procedures that are necessary for expressing an opinion on the basic financial statements and to assist the auditor in planning and performing the audit of the basic financial statements. Additionally, our audit included procedures necessary in our judgment to determine compliance with contractual terms and conditions and regulations, policies and procedures prescribed by the Rural Housing Services (formerly Farmers Home Administration) and by management and the governing #, board of the Authority. The objective of internal accounting control is to provide reasonable, but not absolute, assurance as to the safeguarding of assets against loss from unauthorized use or disposition, and the reliability of financial records for preparing basic financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that the cost of a system of internal accounting control should not exceed the benefits derived and also recognizes that the evaluation of these factors necessarily requires estimates and judgments by management. There are inherent limitations that should be recognized in considering the potential effectiveness of any system of internal accounting control. In the performance of most control procedures, errors can result from misunderstanding of instructions, mistakes of judgment, carelessness, or other personal factors. Control procedures whose effectiveness depends upon segregation of duties can be circumvented by collusion. Similarly, control procedures can be circumvented intentionally by management with respect to the estimates and judgments required in the preparation of basic financial statements. Further, projection of any evaluation of internal accounting control to future periods is subject to the risk that the procedures may become inadequate because of changes in conditions, and that the degree of compliance with the procedures may deteriorate. 30 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida FARM WORKER SUBSIDIZED HOUSING PROGRAM SUPPLEMENTAL INFORMATION SEPTEMBER 30,2013 (Continued) 7. Comments on Compliance and Administrative Internal Control (Continued) Our audit of the basic financial statements made in accordance with generally accepted auditing standards, including the study and evaluation of the Authority's system of internal control for the period ended September 30, 2013,that was made for the purposes set forth in the first paragraph of this report, would not necessarily disclose all weaknesses in the system because it was based on selective tests of accounting records and related data. However, such study and evaluation disclosed no conditions that we believe to be material weaknesses or evidence of noncompliance. These conditions were considered in determining the nature, timing, and extent of audit tests to be applied to our audit of the basic financial statements and this report of such conditions does not modify our report dated December 20, 2012 on such basic financial statements. 8. Other Findings or Recommendations for the Period Ended September 30, 2013 - There were no reportable findings. 9. The Required Schedule of Expenditures of Federal Awards along with required reports on Internal Controls and Federal Compliance as outlined under Office of Management and Budget(OMB) Circular A-133 were issued to the Authority as one report, as mandated by the Amended Single Audit Act of 1996 Amendment(Public Law 104-156). 10. Accounts Receivable-Tenants - Tenants accounts receivable at September 30, 2013 totaling $63,373, were accounts aged at ninety days(90)or less. 11. Accounts Payable consists of $160,901 at September 30, 2013. This balance which is payable to reoccurring vendors is for services or purchases of ninety days(90)or less. 12. Management Fees - The Collier County Housing Authority is the owner of the Farm Worker Subsidized Housing Program, and does not charge any management fees to administer this project. 31 4 I 6 I COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida FARM WORKER SUBSIDIZED HOUSING PROGRAM SUPPLEMENTAL INFORMATION SEPTEMBER 30,2013 (Continued) 13. Schedule of Financial Institutions Where the Housing Authority Maintains its Bank Accounts Name of Financial Institution Account Name Account Balance Classification Florida Community Bank Bond and Interest $ 56 Cash-Reserve Fund- Restricted Investments - Reserve Fund 1400 North 15th Street Certificates ofDeposit 200,000 Restricted Immokalee,Florida 33934 CCHA Land,Inc. 33,869 Cash -Unrestricted Fund Reserve 2,192,173 Reserve Management Consultant Inc. 19,961 Cash-Unrestricted Fund Management Consultant Inc. 3,321 Cash-Security Deposits 2,449,380 Bank of America Section 8 Operation 324,416 Cash-Unrestricted P.O.Box31590 Payroll Account 23,971 Cash-Unrestricted Fund Tampa,Florida 33631-3590 Section 8-Admin Funds 53,405 Operational Maintenance-RD 37,613 Revenue Fund 141,060 Security Deopsit Fund 103,656 Horizon Village 2,360 TBRA Operating 10,974 Shelter Plus Care Operating 121 Section 8-Escrow 19,096 HPRP-Operating 11 716,683 Independent Bankers'Bank of Pinellas County Sewer Revenue 25,110 Investments-Reserve Fund- Florida Bond Restricted P.O.Box 4998 Lee County Florida School Board 35,000 Investments-Reserve Fund- Unrestricted Orlando,Florida 32802-4998 Florida State Edcational System 10,000 Restricted Miami-Dade FL Aviation 73,772 143,882 Petty Cash&Return Check Fund 400 $ 3,310,345 32 1 i A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida FARM WORKER SUBSIDIZED HOUSING PROGRAM SUPPLEMENTAL INFORMATION SEPTEMBER 30,2013 (Continued) 13. Schedule of Financial Institutions Where the Housing Authority Maintains its Bank Accounts (Continued) The above amounts were confirmed with the institution listed at September 30, 2013. 14. Schedule and Computation of Current Return to Owners Allowed - Not applicable, because the Authority, is a legal public Authority and not a private enterprise. 15. Schedule of Changes in Owners and Board of Commissioners - This is a local Public Authority and can never change its owners. The following is a list of the current Board of Commissioners. Commissioner Expiration of Term Address Z. Floyd Crews October 27, 2015 Immokalee, Florida David B. Genson November 7, 2014 Naples,Florida Bill McDaniel October 17, 2014 Naples,Florida Kenneth Kelly November 7,2013 Naples,Florida 16. Schedule of Rental Information Number of Gross Potential Unit Size Units Rental Rate Months Rent One bedroom unit 66 $ 425 12 $ 336,600 Two bedroom unit 252 451 12 1,363,824 Three bedroom unit 187 477 12 1,070,388 Four bedroom unit 136 499 12 814,368 641 $ 3,585,180 The Authority worked with Rural Development to remove 276 of these units from the Farm Labor Housing Program. It is planning to demolish 50 units and rehabilitate the remaining 315 units. The 276 units will be operated as non-subsidized affordable housing units. 33 h Z., COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida FARM WORKER SUBSIDIZED HOUSING PROGRAM SUPPLEMENTAL INFORMATION SEPTEMBER 30,2013 (Continued) 16. Schedule of Rental Information (Continued) Actual Rental Revenue Percentage Amount Tenants 57.87% $ 1,006,326 RHA rental assistance subsidy 42.13% 732,714 $ 1,739,040 Note 1- Rental rates were effective October 1, 2008. Management provides for the monthly collection of rent. 17. Real Estate Taxes - The Authority is a local public body corporate and politic and is tax exempt by State of Florida, Section 423. 34 1.6 1 - A 6 MALCOLM JOHNSON&COMPANY,P.A. CERTIFIED PUBLIC ACCOUNTANTS P.O. Box 530848 DeBary,Florida 32753-0848 Phone(386)668-6464 Fax(386) 668-6463 malcolmjohnson@mpinet.net December 05,2013 USDA Rural Development Office 420 South State Road 7 Suite#166 Royal Palm Beach,FL 33414 In accordance with the criteria specified in Section 5; Paragraph 4.32 C. of the USDA Rural Development Handbook (HB-2-3560) for the year ended September 30, 2013, the borrower must self-certify that Collier County Housing Authority(the Authority)is in compliance with the nine performance standards. The following is a summary of our compliance with the performance standards. 1. The required accounts are properly maintained and tracked separately. The accounts we maintain are marked below: x Operating Account(s) x Security Deposit Account x Tax and Insurance Account x Reserve Account x Other Accounts: Debt Service 2. The payments from operating accounts)are disclosed and accurately represented. 3. The reserve account(s): a. is on schedule with the Agency required minimum funding requirements; b. is maintained in a supervised bank account that requires the Agency's countersignature on all withdrawals; c. is on schedule with contributions to the reserve account for the current year with the Agency required minimum funding;and d. has no encumbrances on the reserve funds. 4. The tenant security deposits accounts are fully funded and are maintained in separate accounts. 5. The payment of owner return was: Not Applicable(owner is a government entity) na paid in the amount of$-0- for the 2013 fiscal year and was in accordance with the Agency's requirements OR na not paid during the reporting year OR na not allowable due to our nonprofit status OR na not allowable due to our nonprofit status. An asset management fee in the amount of$-0 was paid for 2013 fiscal year. 35 16 , 1 A6 4 6. The borrower has maintained proper insurance in accordance with the requirements in 7CFR 3560.105. Coverage maintained for the Authority is as follows: x Liability Insurance _ Flood Insurance x Property Insurance Earthquake Insurance x Fidelity Bond x Other: Public Officials Liability 7. All financial records are adequate and suitable for examination. 8. There have been no changes in the ownership of the Farm Worker Subsidized Housing Program, other than those approved by the Agency and identified in the certification. The Board of Commissioners is active and maintains oversight responsibilities for the project. 9. Exemptions from Real Estate and Income Taxes: The Authority is a public body corporate and politic pursuant to Chapter 421, Laws of the State of Florida,which is subsidized by the Federal Government. The Authority is not subject to Federal, State income taxes, or Local property taxes,nor is it required to file Federal and State income tax returns as a public body corporate and politic pursuant to Chapter 423, Laws of the State of Florida. I certify that the above is true,accurate and is properly supported by documentation kept in our files. gsmeralda Serrata,Executive Director, Collier County Housing Authority 36 16 1 1 46 , COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED SEPTEMBER 30,2013 Federal Grantor: Pass Through Federal CFDA Number Program Title Entity Expenditures U.S.Department of Agriculture Farm Labor Cluster 10.427 Rural Rental Assistance Payments Program NA $ 732,714 10.415 Rural Rental Housing Debt NA 1,897,000 Total U.S.Department of Agriculture 2,629,714 U.S.Department of Housing and Urban Development Collier County, 14.239 HOME Partnership-Tenant Based Rental Assistance Florida $ 2,011 Housing Choice Voucher Cluster 14.871 Housing Choice Voucher Program NA 3,280,042 14.871 Housing Choice Voucher-Pass thru Other PHA's 307,624 Total Housing Choice Voucher Cluster 3,587,666 Total Federal Awards Expenditures $ 6,219,391 Notes to the Schedule of Expenditures of Federal Awards A. Basis of Accounting This schedule is prepared on the accrual basis of accounting. B. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, "Audits of States,Local Governments and Non-Profit Organizations". C. Reconciliation of Total Federal Awards Expenditures to Financial Data Schedule FDS line 706 HUD PHA Grants $ 3,280,042 FDS line 708 Other government grants 734,725 FDS line 715 HCVP other income 307,624 FDS line 343 &351 Rural rental loan debt 1,897,000 $ 6,219,391 37 16 1 1 A6 t"1 SINGLE AUDIT SECTION 1611 A6 MALCOLM JOHNSON & COMPANY, P.A. CERTIFIED PUBLIC ACCOUNTANTS P.O. Box 530848 DeBary, Florida 32753-0848 Phone(386)668-6464 Fax(386) 668-6463 malcolmj ohnson @mpinet.net INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF BASIC FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of Commissioners HUD, Miami Area Office Collier County Housing Authority Office of Public Housing Immokalee, Florida 909 S. E. First Avenue, Room 500 Miami, Florida 33131-3028 We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the basic financial statements of Collier County Housing Authority (the Authority), which include the statement of net position as of September 30, 2013, and the related statements of revenue, expenses and changes in net position, cash flows for the year then ended, and the related notes to the financial statements and have issued our report thereon December 20,2013. Internal Control Over Financial Reporting In planning and performing our audit of the basic financial statements, we considered the Authority's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Authority's internal control. Accordingly, we do not express an opinion on the effectiveness of the Authority's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions,to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the Authority's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control, that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Authority's basic financial statements are free of material -- misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. 38 1611 b fol We noted certain matters that we reported to management of the Authority in a separate letter dated December 20, 2013. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Authority's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Authority's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. 6Sil• Malcolm Johnson & Company,P.A. Certified Public Accountants DeBary, Florida December 20, 2013 39 loll MALCOLM JOHNSON & COMPANY, P.A. A 6 CERTIFIED PUBLIC ACCOUNTANTS P.O. Box 530848 DeBary, Florida 32753-0848 Phone (386) 668-6464 Fax(386) 668-6463 malcolmj ohnson @mpinet.net INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH REQUIREMENTS THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR FEDERAL PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 Board of Commissioners HUD, Miami Area Office Collier County Housing Authority Office of Public Housing Immokalee, Florida 909 S. E. First Avenue, Room 500 Miami, Florida 33131-3028 Report on Compliance for Each Major Program We have audited Collier County Housing Authority's (the Authority) compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement, that could have a direct and material effect on each of the Authority's major federal programs for the year ended September 30, 2013. The Authority's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts and grants applicable to its federal programs. Auditor's Responsibility Our responsibility is to express an opinion on compliance for each of the Authority's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations (OMB Circular A-133). Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements referred to above that could have a material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Authority's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major program. However, our audit does not provide a legal determination of the Authority's compliance. Opinion on Each Major Program In our opinion,the Authority complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major Federal programs for the year ended September 30, 2013. 40 A6 Report on Internal Contr 1 6 1 1 ol Over Compliance Management of the Authority is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the Authority's internal control over compliance with the types of requirements that could have a direct and material effect on each major program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Authority's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirements of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a compliance requirement will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit the attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of our testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. Report on Schedule of Expenditures of Federal Awards Required By OMB Circular A-133 We have audited the financial statements of the Authority as of and for the year ended September 30, 2013 and have issued our report thereon dated December 20, 2013, which contained an unmodified opinion on those financial statements. Our audit was conducted for the purpose of forming an opinion on the financial statements as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by OMB A-133 and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditure of federal awards is fairly stated in all material respects in relation to the financial statements as a whole. Malcol hnson & Co pay,P.A. Certified Public Accountants DeBary, Florida December 20, 2013 41 COLLIER COUNTY HOUSING AUTHORITY A 6 Immokalee,Florida SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30,2013 SECTION I- SUMMARY OF AUDITORS' RESULTS Basic Financial Statements Type of auditors'report issued: Unqualified Internal control over financial reporting: - Material weakness(es) identified? No - Significant deficiency(s)identified that are not considered to be material weaknesses? None reported Noncompliance material to basic financial statements noted? No Federal Awards Internal control over major programs: - Material weakness(es)identified? No - Significant deficiency(s)identified that are not considered to be material weakness(es)? None reported Type of auditors'report issued on compliance for major programs: Unqualified Any audit findings disclosed that are required to be reported in accordance with section 510(a)of OMB Circular A-133? No Identification of major programs: CFDA Number Name of Federal Program or Cluster 14.871 Housing Choice Vouchers Dollar threshold used to distinguish between type A and type B programs: $300,000 Auditee qualified as low-risk auditee? Yes 42 16I1, A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30,2013 (Continued) SECTION II—BASIC FINANCIAL STATEMENT FINDINGS There were no Financial Statement Findings. SECTION III—FEDERAL AWARD FINDINGS AND QUESTIONED COSTS There were no Federal Award Findings and Questioned Costs. 43 1611A6 A6 COLLIER COUNTY HOUSING AUTHORITY Immokalee,Florida SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FOR THE YEAR ENDED SEPTEMBER 30,2013 There were no Prior Audit Findings. 44