Backup Documents 04/14/2015 Item #11C ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CMG 4/14/15
4. BCC Office Board of County . -- $ to
Commissioners X 15 4A\VS VS
5. Minutes and Records Clerk of Court's Office
(Y\ y((5(f 5 q:Nein
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Gary McA1p' ,Coastal Zone Management Phone Number 252-5342
//
Contact/ Department
Agenda Date Item was 4/14/15 Agenda Item Number 11-C
Approved by the BCC
Type of Document Contract Amendment#1—2014 Tourism Number of Original One
Attached Agreement with City of Naples Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? STAMP OK CMG
2. Does the document need to be sent to another agency for additional signatures? If yes, CMG
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CMG
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's CMG
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CMG
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CMG
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip CMG
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 4/14/15 and all changes made during the CMG
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for he
Chairman's signature.
PLEASE CONTACT GARY MCALPIN (5342) WHEN READY
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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11C
Co ter County
Growth Management Division
Capital Project Planning,
Impact Fees& Program Management
MEMORANDUM
TO: Greg Givens, City of Naples
FROM: Gail Hambright, Tourism
DATE: April 16, 2016
SUBJECT: Contract Amendment No. 1
Please see enclosed Contract Amendment No. 1 "2014 Tourism
Agreement between Collier County and the City of Naples for FY 14/15
Category "A" City of Naples Projects". This item was approved by the
Board of County Commissioners on April 14,2015 under Item 11C.
Please execute and forward fully executed document back for filing.
If you have any questions, please contact me at 252-2966 or
gailhambright(a`colliergov.net.
co
Coastal Zane Management•2806 Norte Horsenoe Dr*•Naples.Fonda 34104.239-252.2966-www collie/goy.net
11C
Contract Amendment#1
"2014 Tourism Agreement between Collier County and the City of Naples for FY 14/15
Category "A" City of Naples Projects"
This amendment, dated this'day of Qc \ , 2015 to the referenced agreement shall be
by and between the parties to the original Agreement, City of Naples (to be referred to as
"Grantee") and Collier County, Florida, (to be referred to as "Grantor").
Statement of Understanding
RE: Contract"2014 Tourism Agreement between Collier County and the City of Naples for
FY 14/15 Category "A" City of Naples Projects"
In order to continue the services provided for in the original Contract document referenced
above, the City of Naples agrees to amend the Contract as per Exhibit "A" attached to this
Amendment and incorporated herein by reference or by the modified language below.
RECITALS:
WHEREAS, CITY submitted applications for Category "A" Tourist Development Tax
Funds in the aggregate amount of eight hundred fifty-three thousand three hundred seventy-one
dollars ($853,371.00) for the City of Naples Projects for fiscal year 2014-2015, as described in
Exhibit "A" and attachments A-1 Beach Maintenance and A-2 Naples Pier. This approval
authorizes eight hundred fifty-three thousand three hundred seventy-one dollars ($853,371.00) to
this Agreement (the "Projects"); and
WHEREAS, this Agreement specifically authorizes the City to carry forward the
$200,000 funding awarded in the FY 2013/2014 Grant Agreement to be added to the City's
request for FY 2014/2015 bringing the total award for the City of Naples Pier Major Renovation
to $892,000; and
WHEREAS, CITY submitted an out of cycle grant application on March 5, 2015 seeking
an additional $571,965 for the City of Naples Pier Major Renovation (Exhibit"A"); and
WHEREAS, CITY'S request for additional funding brings the total award for the City of
Naples Major Pier Renovation to $1,464,414; and
CA
11C
WHEREAS, the Board of County Commissioners agrees to provide this additional
funding; and
WHEREAS, the Board of County Commissioners desires to fund the Project(s) as
serving valid and worthwhile public purpose and finds that these project expenditures promote
tourism.
******
2. PAYMENT AND REIMBURSEMENT. The aggregate maximum reimbursement under
this Agreement shall be _
($853,371.00) one million four hundred sixty-four thousand and four hundred fourteen dollars
($1,464,414). The GRANTEE is authorized to use an additional $200,000 for the major
renovation of the Naples Pier as awarded in the 2013/2014 Grant Agreement. This amendment
incorporates the additional $571,965 requested on or about March 5, 2015. This brings this
year's total grant award to $1,464,414. GRANTEE shall be paid in accordance with the fiscal
procedures of COUNTY upon submittal of invoices and upon verification that the services
described in the invoice are completed or that goods have been received.
2.1 GRANTEE shall determine that the goods and services have been properly provided
and shall submit invoices to the County Manager or his designee. The County Manager, or his
designee, shall determine that the invoice payments are authorized and the goods or services
covered by such invoice have been provided or performed in accordance with such authorization.
The budget for each project, revised budget for the Major Pier Renovation is attached in Exhibit
"A," shall constitute authorization of the expenditure described in the invoices provided that such
expenditure is made in accordance with this Agreement.
*****
2.3 GRANTEE shall be paid for its actual cost not to exceed the maximum amount
budgeted pursuant to the attached Exhibit "A" revised budget for the Major Pier Renovation.
11C
******
16. AMENDMENTS. This Agreement may only be amended in writing by mutual agreement
of the parties and after recommendation by the Tourist Development Council. The reallocation
of funds in the Tourist Development Tax ordinance, No. 92-60, as amended, requires
supermajority vote of the Board of County Commissioners for approval.
******
Note: Language deleted has been struck through. New language has been underlined.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or
agent, have executed this Amendment on the date(s) indicated below.
Accepted: tr,\ \i& , 20 tS
Dwight E, Brock,Clerk OWNER:
BOARD OF COUNTY COMMISSIONERS
BY:, Of ` J ,C' OF COLLI)r$.0 LINTY, FLORIDA
tI
Contra. •YsF'f ` � SS:"S By:
• I)atUCQ;4tl1y. ' Tim Nance, Chairman
By:
Signature;,, ,'~ GRANTEE:
CITY OF NAPLES
Print Name
@+-mc? By:
Contractor's Second ness: J Signature
By:
Signature on. John F. Sorey
Mayor City of Naples
Print Name
sproved as to Form and Legality: Approved as to form and legality
040 0 / 44L01. 1 gy 9cA S)34\
• ssistant County Att•rney
City Attorney
A7 :
Patricia L. Rambo.sk, City Clerk
Date: ...:222,521/11________ cA
11C
Exhibit"A"
COLLIER COUNTY TOURIST DEVELOPMENT
COUNCIL CATEGORY "A" GRANT APPLICATION
2015 Beach Renourishment and Pass Maintenance
Naples Pier Deck Replacement and Structural Renovation
Additional Reauest
(Project Title)
1. Name and Address of Project Sponsor Organization:
City Of Naples
735 Eighth Street South
Naples, Florida 34102
2. Contact Person, Title and Phone:
Name: David Lykins, CSD Director
Address: 280 Riverside Circle
City: Naples State: FL ZIP: 34102
Phone: 239/213-7110 FAX: 239/213-7130 Other: dlykins@naplesgov.com
3. Organization's Chief Elected Official and Title:
Hon. John F. Sorey III
Mayor— City of Naples
4. Details of Project - Description and Location:
Description: The City of Naples requests consideration for a new, out-of-cycle TDC
funding request to capture a funding shortfall for major renovations to the Naples
Pier. The project includes labor and material for the replacement of the stringers, deck,
railings, fasteners, lighting, utility and communication lines at the Naples Pier. The
preliminary and estimated cost of the project prior to actual design and consultation with a
construction manager and sub-contractors was $892,449. The replacement of deck boards and
railings will consist of IPE wood. The replacement of the steel angles, bolts, nuts, washers, clips,
straps and fasteners will include the use of stainless steel hardware.
On March 19, 2014, the City submitted a grant application, supported by Collier County, requesting
that Category "A" FY 2013-14 funding ($200,000) committed to a Naples Pier deck replacement
project be retained, rolled-over and combined with a new Category "A" FY 2014-15 application
requesting an additional $692,449. The initially requested funding was based on a preliminary
estimate provided by the AD Morgan Company of Tampa, Florida, resulting from a structural
evaluation conducted in February 2014. This estimate was proposed prior to completion of any
design documents and vendor or subcontractor review.
The project was placed on the April 10, 2014 Collier County Coastal Advisory Committee meeting,
the April 16, 2014 Collier County Parks and Recreation Advisory Board meeting, the April 28, 2014
Tourist Development Council meeting and the June 10, 2014 Board of County Commissioners
meeting. All three advisory boards and the BOCC unanimously approved the request and Tourist
Development Council Funding in the amount of$892,449.
On June 11, 2014, a contract was awarded by the City to TKW Consulting Engineers, Inc. in the
amount of $98,718 for the structural design and engineering services for the project. City Council
was advised the City would seek the services of a Construction Management at Risk for the project.
Exhibit"A" 1 1 C
Collier County Tourist Development
Council Category "A" Grant Application -Page
Manhattan Construction Inc. was selected as the most qualified firm for the pier project. Manhattan
Construction Inc. was recently used by Collier County for the construction of the first phase of the
Gordon River Greenway, including the use of IPE lumber. First hand observation gives staff
confidence that Manhattan will successfully manage the pier project. Based on TKW's engineered
specifications, combined with Manhattan's considerable experience, staff anticipates and expects a
quality result.
The fee negotiated between the City and Manhattan Construction Inc., per CCNA guidelines, is a flat
fee of$65,000. The fee equates to approximately 5% of the estimated construction and deliverables
portion of the project allocated at $1,297,242, and is considered fair and reasonable for the
anticipated scope of work. The contract provides for a performance bond, contractor liability
insurance, and $70,000 in a contingency and allowance fee. The Guaranteed Maximum Price (GMP),
including all costs is $1,464,414.
Project costs determined by Manhattan Construction, Inc. exceed the previously approved TDC
funding of$892,449, increasing by an additional cost of$571,965. A new, out of cycle grant request
has been prepared seeking consideration for additional TDC funding for the unfunded balance of the
proiect cost. Should the project be completed at a cost less than the GMP of x1,464,414, the
City would only seek funding reimbursement for the actual costs incurred.
The Pier is a public access beach facility as a tourist attractor and destination. The Pier
provides shoreline erosion control and beach preservation effect. Additionally, the public safety
through the continued maintenance of the Pier is of paramount importance, and includes
responsibility and public safety of Pier structure, deck, restrooms and storage facilities as well
as water and electrical systems related to the Pier's use as a fishing, tourist and beach
preservation structure. The Naples City Pier captures out-of-county and local visitor well as
tourist populations from through-out the region and world.
The Pier, a historically significant structure originally constructed in 1887, serves as a public
access beach facility, as a major tourist attraction and vacation destination. The Pier is open to
the public 24 hours a day, seven days per week.
The Naples Pier captures out-of-county and local visitors well as tourist populations from through-
out the region and world. Recent annual Pier visitation data captured by the City reflects the
following: 2012— 1,031,242 2013— 1,070,545 2014— 1,104,953
Exhibit"A" 1 1 C
Collier County Tourist Development
Council Category "A" Grant Application - Page 3
Location: The project location is at the 12 Avenue—South terminus beach end. Please refer
to Project Location Map found in the ADDITIONAL INFORMATION section attached.
5. Estimated project start date: July 6, 2015
6. Estimated project duration: Sept. 30, 2015
7. Total TDC Tax Funds $1,464,414
8. If the full amount requested cannot be awarded, can the
program/project be restructured to accommodate a smaller
award?
Yes () No(X)
PROJECT BUDGET
PROGRAM ELEMENT AMOUNT
TDC Funds Requested- New Request $_571,965
FY 2013-14 Carryover $_200,000*
FY 2014-15 In-place TDC Funding $_692,449
Approved Funding $_892,449
State of Florida N/A
Share Federal Share N/A
TOTAL $1,464,414
1200,000 was allocated in FY 2013-14 for deck replacement authorized as a carryover and combined with subsequent requests.
PROJECT EXPENSES
(Engineering, Mobilization, Contracting, etc.)
Additional New Request $_571,965
TOTAL $1,464,414
I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment
and pass maintenance and agree that my organization will comply with all guidelines and criteria.
w 3/5-7/5
Signature of Sponsor Organization's Chief Official Date
Exhibit"A" 1 1 C
Collier County Tourist Development
Council Category "A" Grant Application - Page 4
ADDITIONAL INFORMATION
ELIG IBILITY: Beach Maintenance activities will take place on beach area that are least 80%
classified as eligible under the TDC guidelines. The project boundary location is from southernmost
State-perm itted beach cleaning area within the City's jurisdictional boundary to Clam Pass in Collier
County.
ORGANIZATIONAL CAPACITY: The City of Naples will be the primary recipient and lead
agency for controlling and completing all aspects and activities proposed in this grant
application. The City will remain the lead agency for the duration of funding and will be the sole
point of contact for all matters related to this proposal. The City has the managerial and
financial capability to ensure proper planning, management, and completion of the project
descri bed in this application.
BUDGET ASSURANCES: Dual Compensation: If a City project staff member or consultant is
involved simultaneously in two or more projects, the staff will not be compensated for more
than 100% of their time for any such dual involvement.
PROJECT LOCATION MAP:
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Exhibit"A" 11 C
Manhattan Construction.Inc. t3dtU 8-1;:Oasis Of Comperxrtlon
RIM 15-004 Construction Manager et Rik Pier Renoits5On 1 of 4
02`es Manhattan
February 20,2015
Mr.David Lykins
City of Naples
280 Riverside Circle
Naples,FL 34102
RE: Naples Pier Restoration
Dear Mr.Lykins:
We are pleased to provide you with the GMP for the Naples Pier Restoration project
which includes the removal and replacement of the existing pier superstructure and
associated plumbing and electrical. This OMP is based upon the bid documents dated
2/16/15 from TKW Consulting Engineers Inc.and our clarification and assumptions.
Cost of the Naples Pier Restoration .S1,464,414.00
If you have any questions,please feel free to call.
Sincerely yours,
MANHATTAN CONSTRUCTION
n
I'*
(Zi*Ikk, 4 t
Brett Martin
Project Manager
11C
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Exhibit"A'. 11 C
Manhattan Canstrunion.Inc. Exhibit B-1:Basis at Compensation
RFC 15-004 Conation Manager at Risk Pbr Renovation 4 of 4
Mark tail
</eZZ> '
Standard Estimate Report
Description Sub Totals %
Labor $ 435,882 34%
Material $ 567,500 44%
Subcontract $ 293,8W 23%
Other $ -
$ 1,297,242 $ 1,297,242
Material Tax $ 34,050 6.00%
Labor Burden Included 58%
$ - $ 1,297,242
Builder's Risk insurance $ 9,859 0.76%
Lonphoraman'a Insurance
$ 1,297 --0--40%Q.10% ..—...
General Wb8Ity Insurance $ 10,637 0.81%
$ 21,794 $ 1,319,036
CM Contingency $ 50,000
Allowances $ 20,000
$ 70,000 $ 1,369,035
Bond:Payment&Performance $ 10,3780.80%
$ 10,378�$ 1,399,414
C.M. (Fbied Fee) , $ 65,000 5.00%
$ 65,000 $ 1.464,414,
Total:,$ 1,464,414