Backup Documents 02/11/2014 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 D 6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing Luxes#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. Scott Stone County Attorney Office
q /46/(9
4. BCC Office Board of County \-
Commissioners t1/o AVA, A
5. Minutes and Records Clerk of Court's Office
Vm L f10(14 3:06('m
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betanc r Phone Number 239-252-4 59
Contact/ Department _
Agenda Date Item was 02/11/14 Agenda Item Number 16D6
Approved by the BCC
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account
number if document is f
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? NB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be NB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the NB
document or the final negotiated contract date whichever is applicable.
6. ;Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
•'signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NB
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 04/08/14 and all changes made during :'
the meeting have been incorporated in the attached document. The County 1
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revise, . .15;Revised 11/30/12
160 6
COST SHARE AGREEMENT BETWEEN
PELICAN ISLE MASTER ASSOCIATION, INC. AND COLLIER COUNTY
THIS AGREEMENT is made and entered into this 1114'‘day of F¢,b ry r , 2014,
by and between the Collier County, a political subdivision of the State of Florida, y and through
its Board of County Commissioners (hereinafter referred to as the "County"), and Pelican Isle
Master Association, Inc. (hereinafter referred to as "Pelican Isle").
RECITALS:
WHEREAS, the Pelican Isle community is located to the immediate west of Cocohatchee Park
and Marina. A bridge comprised of two box culverts crosses Cocohatchee River and provides access to
the residents of that community. One of the culverts is located on County property within an access
easement in favor of Pelican Isle Residential Partners Ltd. and Pelican Isle Yacht Club Partners, Ltd. (see
OR Book 1958, Page 596 and PB 25, Page 42). The culverts were installed by the developer of the
Wiggins Pass Yacht Club pursuant to Department of Environmental Regulation permit No. 11-20115,
issued on October 27, 1980. The area covered by the permit is the Pelican Isle property, part of the
County Cocohatchee River Park and the former Wiggins Pass Marina (now part of Aqua). This bridge is
beginning to show deterioration exposing rebar and crumbling concrete. While the bridge primarily
serves to provide access to the Pelican Isle residents it indirectly provides a public benefit by flushing of
the back bay area in and around the Cocohatchee Marina, which is managed by the Parks and Recreation
Department. The flushing helps to minimize the impact of the pollutants associated with the marinas and
boat launching operations in the area; and
WHEREAS, costs associated with the repairs of the box culverts are estimated at approximately
$78,758. A copy of the current construction proposal, anticipated scope of work and engineer's proposal
for construction inspection services are attached hereto as Exhibit"A". The current construction proposal
is based upon a visual inspection of the culverts; and
WHEREAS, the County has agreed to utilize public funds to help pay for this project due to the
public benefit of the flushing and the use of the underpass by kayakers/canoers who launch at
Cocohatchee River Marina and enter and exit the Cocohatchee River underneath this bridge. County staff
160 6
is recommending that the County make a onetime payment that would not exceed $29,945.30 toward the
cost of the repairs; and
WHEREAS, the percentage allocations in this Agreement shall not be binding on the parties for
future repairs or maintenance of the culverts; and
WHEREAS, in that public funds will be utilized, and the project exceeds the County's $50,000
purchasing threshold,the parties agree that Pelican Isle will solicit bids for this project consistent with the
County's Purchasing Policy; and
WHEREAS, Pelican Isle hereby acknowledges that it has read the County's Purchasing Policy
and is familiar with its requirements; and
WHEREAS,the Board of County Commissioners hereby expressly finds a public purpose for this
particular project, but states that such finding shall not be binding or set any precedence for any future
project that might involve Pelican Isle or this bridge.
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
parties agree as follows:
1. Pelican Isle will enter into any and all agreements for the necessary repairs, and will assume
sole responsibility for the project,including payment to the contractor and engineer.
2. Pelican Isle will coordinate with the County's Purchasing Director in the bidding out of this
project and the selection of the contractor, whose selection must be approved in writing by the Purchasing
Director.
3. The estimated completion date of this project is July 15, 2014. Pelican Isle must timely notify
the County in writing if, for any reason,the project may not be completed by said date.
4. Upon completion of the work, the County will reimburse Pelican Isle a sum not to exceed
$29,945.30 toward the cost of the repairs. Pelican Isle will provide the County with proof of final
payment to the contractor, and the County may condition payment on a satisfactory inspection by the
County. Such payment shall be the County's sole obligation and liability pursuant to this Agreement or
in any manner connected with the project.
160 6
5. All documents relating to this project shall be deemed public records, and as such shall be
made available to the County by Pelican Isle upon request.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their appropriate representatives, as of the date first above written.
ATTEST:. BOARD OF COUNTY COMMISSIONERS
DWIGHT LI,BC'1 clerk COLLIER COUNTY, LORIDA
•
By ! . . :y: �. 1 ■
Attest as to-Cbairniai�
e 311 r� le 'V Tom Henning, Chair-an
signature oniy
9
WITNESSES: Pelican Isle Master Association, Inc.
d' By: i./f,
Print N. -: '/77 fRiivF ro-AY�a Print Name: / c f-3AIL
Title: ilA1s%'•- /424.',-^
1/iGAC;vI e� (Chge,Q)
Print Name: W t i 4 yy) e , ( ((I C k
Appr 4 fd as to foie and legality:
Scott A. Stone
Assistant County Attorney
1606
West Coast
Florida Enterprises, Inc.
September 23,2013
Christopher C. Sargent Matthew H.Nolton,P.E.,C.B.I.E.
Staff Engineering CEO/Principal Engineer
Phone:(239)514-4100 P.O.Box 113040
Fax: (239)514-4161 Naples,Fl 34108
Re:Pelican Isles BOX CULVET REPAIRS Proposal Number 1978-001.02
West Coast Florida Enterprises,Inc. Proposes to furnish all equipment, labor,and materials necessary to
complete the concrete repair requirements as detailed below:
1. Mobilization and demobilization$5,900(Five Thousand Nine Hundred Dollars)
2. Set provision for underside shoring to support structure under demolition at bearing mid-slab
level due to traffic going over as in(Fire/emergency vehicles)to adjacent properties.
Shoring procedure will be The Thru Pour Support Jack Method this consist of the following
steps:
• Demo all the unsound concrete and remove deteriorated rusted steel from primary mat.
• Excavate a 9"X9"opening top expose the bottom side of secondary mat.
• Support shoring with 6"X6"X6' square post with a'''A"inside diameter wall rated at
125Ton capacity equal to 257KIP.
• Place 2E/A 8"X8"X6' beam to spread the bearing load at under water level.
• Set an 8"X8"X1/2"plate at the bottom of secondary mat with a 50Ton bottle jack to
control adjustments on height and load.
• 3 days after repairs have taken place remove foam from around jack cavity and pump
under pressure to fill void.
• Resume to steps 13 and 14 to match final product all around the bridge$3,500
(Three Thousand Five Hundred Dollars)
3. Culvert Ceilings(55 cu. ft)$24,750(Twenty Four Thousand Seven Hundred and Fifty Dollars)
4. Culvert Walls(60 cu. ft)$27,000(Twenty Seven Thousand Dollars)
5. Beam Edge(6 cu. ft)$2,700(Two Thousand Seven Hundred Dollars)
6. Northeast Seawall Cap(12cu. ft)$4,428(Four Thousand Four Hundred and Twenty Eight
Dollars)
7. Cementitious Coatings(2700 sq,ft)$10,480(Ten Thousand Four Hundred and Eighty Dollars)
WEST COAST FLORIDA ENTERPRISES,INC.
West Coast Roofing and Waterproofing—Structural Injection Systems—Collier Coun ty Roofing
8090 Supply Drive Fort Myers,FL 33912*239-433-9777*239-433-9778
www.westcoastFLenterarises.com''www.structuraliniectionsystems.com" www.colliercountvroofine.com.
Exhibit A
•
16136
Total price for the above scope of work is: $78,758
(Seventy Eight Thousand Seven Hundred and Fifty Eight Dollars)
Terms: Any major defects, concerns, or potential problems that are otherwise undetectable by
visual inspection and that may be discovered during the actual work being performed; or any
deviation from the above listed scope of work that involves additional costs will be executed only
under a written and signed order and will become an additional charge. Price void if not accepted
within 30 days.
Please contact us should you have any questions,and thank you for allowing us the opportunity to assist
you with your building needs.
Respectfully,
Special Projects
West Coast Florida Enterprises,Inc
Structural Injection Systems
Phone(239)433-9777
Fax (239)433-9778
Cell (239)253-5244
Email enadilla(cr�wcrw.net
Proposal Accepted By: Date. / /
WEST COAST FLORIDA ENTERPRISES,INC.
West Coast Roofing and Waterproofing—Structural Injection Systems—Collier County Roofing
8090 Supply Drive Fort Myers,FL 33912*239-433-9777*239-433-9778
www.westcoastFLenterurises,com*www.structuralinieetionsystems.com* www.colliercountyroofng.eom.
1606
.6,,6,
ti
FORGE
ENGINEEFIINGN
INNOVATIVE ENGINEERING SOLUTIONS
September 9, 2013
Mr. Brett Nuckolls
PELICAN ISLE MASTER ASSOCIATION, INC.
435 Dockside Drive
Naples, FL 34110
Phone: 239.513.1562
Cell: 239.287.6608
Email: Pelicanisleoffice @comcast.net
Subject: Engineering Consulting Services: Cursory Scope of Work
INSPECTION OF BOX CULVERT REPAIRS
Pelican Isle
435 Dockside Drive
Naples, Collier County, Florida
Forge Engineering Proposal Number 1978-001.02
As requested, Forge Engineering, Inc. (FORGE) personnel visited the box culverts on the
entrance bridge to Pelican Isle Yacht Club on September 8, 2013 to estimate repair quantities of
the culvert surfaces and damaged bulkhead wall. The entrance bridge to the Pelican Isle
Development spans over two box culverts approximately 30-feet in length and approximately 65-
feet wide. During our site visit, we measured the dimensions of the repair areas and estimate that
the repair quantities for the work to be as follows:
Estimated Quantities for Pelican Isle Culvert Repairs
Location Quantity Units
Culvert Ceilings 55 cu.ft.
Culvert Walls 60 cu.ft.
Beam Edge 6 cu.ft.
Northeast Seawall Cap 12 cu.ft.
Cementations Coating 2700 sq.ft.
FORGE recommends that the areas of spelled concrete, corroding rebar, and bulkhead cap
damage be repaired under professional supervision and by following the specific guidelines and
methodology listed below:
1.71.7".
Inspection of Box Culvert Repairs FORGE Project No. 1978-001.02
Pelican Isle Master Association, Inc.—Cursory Scope of Work September 9, 2013
Culvert Concrete and Reinforcing Steel Repair
1. Use signage and/or construction tape to block off both sides of the box culverts deterring
away any recreational traffic during the construction phase.
2. Ensure all damaged concrete is sufficiently removed and meets all ICRI (International
Concrete Repair Institute) criteria before beginning repairs. It is recommended that the
walls of the culverts be cleaned to check for additional damage. Concrete edges are to be
squared off and all surfaces are to be cleaned accordingly.
3. Repair corroding reinforcing steel using either of the following methods depending on
damage area:
a. For damage to steel <20%, sandblast deteriorating reinforcing steel to remove
corroding areas and expose shiny steel. Properly clean and coat new surfaces with
approved, corrosion-resistant sealant(Ardex Bonding&Anti-corrosion Agent' ",or
equivalent).
b. For damage to steel z20%, cut and remove corroding steel and replace with new
reinforcing steel. Splice new reinforcing steel with properly cleaned ends of existing
steel by following ICRI standards. Properly clean and coat new surfaces with
approved,corrosion-resistant sealant(Ardex Bonding&Anti-corrosion AgentTM, or
equivalent).
4. Have squared concrete surfaces and repaired reinforcing steel inspected before applying
above-said corrosion-resistant sealant. Follow manufacturer's product specs for
preparation and application details.
5. Use necessary shoring and forms to properly cover and support all repair areas.
6. Pump approved repair mortar(Ardex FDMT"" Full Depth Repair Mortar, or equivalent) into
forms and allow to cure properly by following manufacturer instructions and recommended
product cure time. It is recommended that concrete samples be collected and tested by
an approved agency to ensure proper concrete strength.
7. Strip forms and shoring away from repair surfaces after concrete has sufficiently cured.
8. Apply coat of marine-protective, corrosion inhibitor (Sikagard® 550W Elastocolor, Ardex
ArdicoatTM Plus, or equivalent)to all interior and exterior surfaces of box culverts.
9. Remove signage, construction tape, construction equipment, debris, and other materials
away from site.
m
Inspection of Box Culvert Repairs FORGE Project No 1978-001.02
Pelican Isle Master Association, Inc.—Cursory Scope of Work September 9, 2013
Bulkhead Cap Repair
1. Remove approximately 12 cubic feet of damaged seawall cap from bulkhead wall.
2. Properly remove all damaged concrete from bulkhead wall and clean surfaces following
applicable ICRI guidelines.
3. Use formwork and pre-formed reinforcing steel frame to form new cap area to match
existing 14"x 11"cap.
4. Pour concrete and allow proper curing time. It is recommended that concrete samples be
collected and tested by an approved agency to ensure proper concrete strength.
5. Remove formwork after concrete has properly cured.
We trust this information will suite your needs for this project at the subject site. Should there be
any questions or concerns regarding these steps or general consulting needs, please contact our
office.
Sincerely,
Forge Engineering, Inc.
Chratopher-C. Sargent Hatt/sew f{, Nolton'
Christopher C. Sargent Matthew H. Nolton, P.E., C.B.I.E.
Staff Engineer CEO/Principal Engineer
Distribution: 1–Addressee(via email), 1–File
_ I
16D6
FORGE
ENGINEERINCI
•
INNOVATIVE ENGINEERING SOLUTIONS
September 4, 2013
Mr. Brett Nuckolls
PELICAN ISLE MASTER ASSOCIATION, INC.
435 Dockside Drive
Naples, FL 34110
Phone: 239.513.1562
Cell: 239.287.6608
Email: Pelicanisleoffice @comcast.net
Subject: Proposal for Forensic Engineering Consulting Services
INSPECTION OF BOX CULVERT REPAIRS
Pelican Isle
435 Dockside Drive
Naples, Collier County, Florida
Forge Engineering Proposal Number 1978-001.02P
Forge Engineering Inc. (FORGE) is pleased to present this proposal for providing
forensic engineering consulting services related to inspection of the planned concrete
and reinforcing steel repairs at the Pelican Isle entrance bridge (box culverts). Included
in this proposal is the related project information, our projected schedule, and the fee
estimate for our services.
Project Information
Our understanding of your needs for our services on this project is based on the
information provided by various individuals involved with this project, together with some
assumptions that we have made based on our experience with similar projects. We
understand that repairs are scheduled for the entrance bridge leading to the Pelican Isle
Yacht Club that passes over a waterway leading into the development across from
Wiggins Pass Road. The pair of box culverts under the bridge exhibit spalling concrete
and corroding reinforcing steel that is exposed to the marine environment. There is also
an area near the culverts where a badly damaged section of seawall cap is in need of
repair. During previous services provided by FORGE, we inspected areas of the culverts
where damaged concrete was knocked off the structures to limit safety hazards to
recreational traffic who pass through the box culverts.
PO Box 113040-Naples, FL 34108-239.514.4100-Fax 239.514.4161
www.ForgeEng.com
16136
Proposal for Forensic Engineering Consulting Services FORGE Proposal No. 1978-001.02P
Inspection of Box Culvert Repairs September 4, 2013
You have requested that FORGE develop a cursory scope of work for the project repairs
at the subject property. You also request that FORGE provide construction inspection
and testing services during the repair phase of the project. The bridge spans over two
box culverts approximately 30-feet in length with an approximate width of 65-feet as
measured on the Collier County Property Appraisers website and was built circa 1980.
Proposed Scope of Services
Considering the project information outlined above, we have developed a scope of
services that should meet your needs. Personnel from our office will conduct a brief site
visit to verify repair quantities to the culvert surfaces and damaged bulkhead wall. Upon
completion of our site visit, we will prepare a letter presenting the cursory scope of work
suitable for transmittal to contractors qualified to bid on and complete the work. Once a
contractor has been selected, FORGE will provide inspection and testing services over
the project duration to monitor the concrete and reinforcing steel repairs outlined in the
scope of work.
Schedule
Considering our current schedule, we will be available to begin our field services within
two working days of receiving and accepting your written authorization. We expect our
field services on this project to be completed in one working day and generation of the
cursory scope of services to be completed in approximately five working days.
Fee
We will provide the scope of services outlined in this proposal for a lump sum fee of
$6,800. If additional services not included in the project scope are requested or
inspection and testing services exceed ten site visits, we will invoice you based on the
following unit rates:
Staff Professional $100/hour
Project Professional $150/hour
Principal Professional $200/hour
We will submit an invoice at the completion of our scope of services and or monthly.
The invoice is due upon receipt. Late payments will be invoiced at a rate of 1.5% per
month, together with collection and attorney's fees. We reserve the right to suspend
services, as well as dispose of any documentation that we have agreed to retain, in the
event that your account becomes delinquent.
Page2of3
PO Box 113040-Naples, FL 34108-239.514.4100-Fax 239.514.4161
www.ForgeEng.com
1606
Proposal for Forensic Engineering Consulting Services FORGE Proposal No. 1978-001.02P
Inspection of Box Culvert Repairs September 4, 2013
Limit of Liability
We will maintain insurance coverage in effect during our scheduled duration of
involvement with this project. All the services performed in this study will be governed
by the applicable laws of the State of Florida.
Forge Engineering Inc., its officers, directors, employees, partners, agents, and
subconsultants have an aggregate limit of liability on this project of $5,000 or our fee,
whichever is greater. This limit applies to every legal theory or cause of action including
negligence, errors, omissions, breach of contract, and warranty. This limit is enforceable
to the fullest extent permitted by law. AN INDIVIDUAL EMPLOYEE OR
AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR
NEGLIGENCE.
Authorization
To authorize our services and to make this proposal the contract between us please
indicate your acceptance of this proposal and return to us a copy for our files.
We appreciate the opportunity to submit this proposal and look forward to working with
you on this project and any future opportunities.
Sincerely,
Forge Engineering, Inc.
0144.k C. S surge nt Matt N. IV oIto-w
Christopher C. Sargent Matt H. Nolton, P.E., C.B.I.E.
Staff Engineer CEO/Principal Engineer
Distribution: 1 —Addressee (via email),
1 - File
Proposal Accepted By:
Typed/Printed Name:
Firm Name:
Date:
Page 3 of 3
PO Box 113040-Naples, FL 34108-239.514.4100-Fax 239.514.4161
www.ForgeEng.com