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Backup Documents 01/14/2014 Item #16D 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SI4P� D TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 9 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Lori Fisher HHVS 2. Jennifer Belpedio County Attorney Office \``4`,"4 3. BCC Office Board of County �,``� Commissioners 4. Minutes and Records Clerk of Court's Office 1A` PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Lori Fisher Phone Number 239-252-29 5 Contact/ Department Agenda Date Item was January 14,2014 Agenda Item Number 16.D.9 Approved by the BCC Type of Document Grant Modification DRI K Grant Number of Original 3 Attached _ Grant#10DB-D4-09-21-01-K09 Documents Attached PO number or account Needs Grantor Signature(DEO) number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? ,9 I-- 1/ 2. Does the document need to be sent to another agency for additional signatures? If yes, provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. )- 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed �� )- ✓ by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's r- Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 1-- 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 1 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain �/ f time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on January 156 2014 and all changes made ) during the meeting have been incorporated in the attached document. The County ✓ Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for the Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16O9 ' • - • Memorandum To: Clerk's Minutes&Records From: Lori Fisher Date: January 15, 2014 Subject: Modification to K Grant Agreement approval BCC meeting 01/14/2014 item #16D9 Re: Collier County and DEO for K Grant#10DB-D4.09-21.01-K09 Three modification forms each with the Chairwoman's original signature needs to be sent to the Department of Economic Opportunity. Included with this mailing should be the attached cover letter package which includes the cover letter, executive summary, and a Request for Amendment form. Please Return a certified copy to my attention along with the Fed Ex receipt A FedEx envelope has been pre-addressed and included for use. Please contact me if you have any questions at 252-2995. Thanks, Lori Fisher Grants Support Specialist Housing, Human and Veteran Services Department of Housing, Human and Veteran Services Collier County :..„„ - _ 6 D 9 County of Collier 1 CLERK OF THE CIRCUIT COURT Dwight E. Brock COLLIER COUIr1TY COLiRTHOUSE Clerk of Courts Clerk of Courts 3315 TAMIAMI TRL E STE 102 P.O. BOX 413044 Accountant NAPLES, FLORIDA ?r NAPLES, FLORIDA Auditor 34112-5324 * 34101-3044 Custodian of County Funds January 27, 2014 Florida Department of Economic Opportunity Attn: Garry Thomas, Government Operations Consultant II Caldwell Building 107 East Madison Street, MSC-400 Tallahassee, Florida 32399 Re: Disaster Recovery Initiative Contract #10DB-D4-09-21-01-K09 Transmitted herewith three (3) original contracts of the above referenced document, as adopted by the Collier County Board of County Commissioners of Collier County, Florida on Tuesday, January 14, 2014, during Regular Session. Very truly yours, DWIGHT E. BROCK, CLERK Martha Vergara, Depity Clerk Enclosure Phone- (239) 252-2646 Fax- (239) 252-2755 Website- www.CollierClerk.com Email- CollierClerk@collierclerk.com 1 D 9 Board of Collier County Commissioners Donna Fiala Georgia A. Hiller. Esq Tom Henning Fred W.Coyle Tim Nance District 1 District 2 District 3 District 4 District 5 January 14, 2014 Garry Thomas, Government Operations Consultant II Florida Department of Economic Opportunity Caldwell Building 107 E. Madison Street, K4SC-400 Tallahassee, FL. 32399 Re: Disaster Recovery Initiative Con1ract#1ODB'D4'O9-21'U1'K09 Modification #8 Dear Mr. Thomas: Please accept this modification to a grant agreement between the Florida Department of Economic Opportunity and Collier County. This modification is for the Disaster Recovery Initiative Contract #10DB-D4'09'21,01'K09, signed by the Collier County Board of Commissioners. This modification will accommodate the following activities: • Extend the grant agreement • Revise activity work plans • Change number of accomplishments and beneficiaries Requested changes to the grant agreement will facilitate expending the grant funds and allow Collier County to address certain Disaster Recovery needs in the Community. The enclosed modification was approved by the Board of Collier County Commissioners at a regularly scheduled public meeting on January 14, 2014; agenda item #16DX. Sincerely, Tom He Chairman, Board of Commissioners Collier County, Florida 3230Tam,ami Trait East Suite 303^Naples,FlorWa34112-574V^239252-8Ug7'FAX 239-252'3002 160 9 EXECUTIVE SUMMARY Recommendation to approve modification #8 to Disaster Recovery Initiative (DRI) Grant Agreement #10DB-D4-09-21-01-K09 between the Florida Department of Economic Opportunity (DEO)and Collier County and approve Iwo associated subrecipient agreement amendments. OBJECTIVE: Allow for modification of a Disaster Recovery Initiative (DRI) grant to extend grant time periods, in order to fully expend available grant funding. CONSIDERATIONS: On May 25, 2010, Item 16.D.10, the BCC accepted a federally-funded disaster recovery agreement with the Department of Economic Opportunity (DEO). The agreement expires on March 21, 2014. The purpose of the DRI grant is to fund projects that provide disaster relief and long term recovery. The grant agreement allocates funds to specific projects eligible for the grant funds. To accommodate the completion of projects within the agreement, Collier County is requesting a time extension from the grantor agency. Two subrecipient agreements also require extension - Immokalee Community Redevelopment Agency (CRA) and Goodwill Industries of Southwest Florida Inc. The subrecipient agreements are also proposed to be modified to incorporate monthly reporting and new provisions required by Florida Law. In addition two projects within this grant agreement, the farm Worker Village project (service area #6) and the Community Center Generator project(service area #7) have been cancelled by the subrecipients. The Board recognized the cancellations on 12/10/2013 regular agenda item 16.D.12. Housing Human and Veteran Services has begun a Public Notice and application process to determine the best use of funds that were originally allocated for the cancelled projects. This modification to grant agreement serves to update project work plans, update beneficiaries and requests an agreement extension until December 21, 2014. FISCAL IMPACT: No Disaster Recovery Initiative grant funds are being reallocated within the commitment item, therefore no Budget Amendment is required. GROWTH MANAGEMENT IMPACT: Implementation of DRI will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Gmwth Management Plan. LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for Board action. JAB RECOMMENDATION: To approve and authorize the Chairwoman to sign a modification to Disaster Recovery Initiative (DRI) grant Agreement #10DB-D4-09-21-014:09, two associated subrecipient agreement amendments with the Immokalee CR.A and Goodwill Industries of Southwest Florida Inc. and execute the associated cover letter to the DEO. PREPARED BY: Lisa Oien, Grants Coordinator, Housing, Human and Veteran Services Department a"Economic Ooportunity-Disaster Recove'y Initiative J. 6 0 9 Modification to Subgrant Agreement 611/2013 MODIFICATION NUMBER 8 TO SUBGRANT AGREEMENT BETWEEN TFIF. DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY 'I his Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department"), and Collier County, ("the Recipient"), to modify DEO/DCA Contract Number IODB-D4-09-21-01-K09, award dated June 22, 2010 ("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a subgrant of $ 9,963,208.00 to Recipient under the Disaster Recovery Initiative Program ("DRI") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WIEEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida, the 1)CA Division of Iiousing and Connaunity Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: r 1 Reinstate Agreement I. The Agreement is hereby reinstated as though it had not expired. E: Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 12121/20141, E. Revise Activity Work Plan 3. 1 he Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment 13, Activity Work Plan section, which is attached hereto and incorporated herein by reference. 1 Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 160 91 Department of Economic Opportun4 Disaser-Recovery Initiative Modification to Subgrant Agreement r3/112013 ..... Modification Number: 8 DEO/DCA Contract Number: 1 ODB-D4-09-2 1-01-K09 Recipient: Collier County Page 2 Li Change in Participating Parties 5, The Attachment A, Program Budget section, is hereby modified to delete all references to "(Typo in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment , Activity Work Plan section, which is attached hereto and incorporated herein by reference. Change in Number of Accomplishments and/or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the 1Program Budget, which is attached hereto and incorporated herein by reference. Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs"with "Department of Economic Opportunity"where appropriate in context. ri Other: G-7) 160 9 Department of Economic Opportun ty-Disaster Recovery initiative Modification to Subgrant Agreement 6m20,3 Modification Number: 8 i)[ OIDCA Contract Number: 10DR•D4-09-2l-0I-K(') Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and arc hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by bath parties. AU provisions not, in conflict with this Modification remain in full forcer and effect, and are to be performed at the level specified in the AVtreernent. iN WITNESS WIiFRFOF, the parties hereto have executed this document as of the dates set herein. Department of.Economic Development Recipient, oiler . unty By: Name: William I3. Killingsworth Name: Tom I Iennin<g Chairman "Title: Director Tit:le: Division of Community Development Date: Date: -.� ATTEST: D Approved as it 3 Corm and legality WIGHT E. aROCK; Clerk ' /-1, , .. .. :� Attorney Attest as to ChairmaO'9 signature only. C%1:3) �ti 1609 ' ;Department of Economic Oppcnun![y_. D salter Recovery Initiative Modification to Subgrant Agreement 6/1/2C1:; Instructions for Completing the Modification to Subgrant:Agreement Form. I. Use the"Tab" key to move from one field to the next, "Shift Tab" lets you move backwards. 2, Type in the.Modification Number in the three fields where it asks for the number, type in.the Contract Number in the three fields where it asks for the number, 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click"on the box and an "X" will appear, indicating that the section is being modified, 7, If the modification seeks to extend the end of the subgrant,type in the'new date on the appropriate line, 8. If the modification makes changes to the"Participating Parties,"type in the names where indicated. 9. If the reason,.for the modification is not one of the seven common reasons, put an "X" in the check box before"Other" al the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title, The date must he hand written. (Tire person signing the modification must have signature authority.) 1 l. 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CD 2- =; 3 ur ., , ,,, , . .,.,, ,„ .,..., .... _ ,....._..„ I '4' Ts, ,...., :3 5 ' 1 0 iS. , 0 T c4• •,.. Cil co 7.2. — 0 ,..: o o r- to b </: g r,• 0 a 11111 I - --, C/7 0 = 'a 111111111111p1 ,0 —- "'■ 0 I tCt .,..) o 0 i,.) K) 5 1111 III 5" co co 1 iiI I 0 ,....., ...... — a z I I la lo 03 -a r 0 0 -0 li - 0 — w -, 0 0 I .........._.. a 0 co C.D 0 CA) cn ID C2. () 1 6 9 Martha S. Vergara From: Fisher, Lori Sent: Monday,January 27, 2014 1:38 PM To: Martha S. Vergara Subject: RE: DRI Contract#10DB-D4-09-21-01-K09 Correct. © I am still trying to figure out how one was correct and the other two wrong? .e u :RoPce% Grants Support Specialist 239-252-2995 Housing, Human and Veteran Services 3339 E.Tamiami Trail Suite 211 Naples, Florida 34142 From: Martha S. Vergara [mailto:Martha.Vergara@collierclerk.com] Sent: Monday, January 27, 2014 1:25 PM To: FisherLori Subject: DRI Contract #10DB-D4-09-21-01-K09 Hi Lori, Just wanted to confirm that I was to send out the correct, stamped memo with Chairman for the title and not the other two with Chairwoman as the title. I copied the correct memo and placed a copy with the other two packets since the original was on the top. Thanks, Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court &Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergara @collierclerk.com Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 1 Go 1613 9 m„, . Board of Collier County Commissioners Donna Fiala Georgia A. Hiller, Esq. Tom Henning Fred W. Coyle Tim Nance District 1 District 2 District 3 District 4 District 5 January 14, 2014 Garry Thomas, Government Operations Consultant II Florida Department of Economic Opportunity Caldwell Building 107 E. Madison Street, MSC-400 Tallahassee, FL 32399 Re: Disaster Recovery Initiative Contract#10DB-D4-09-21-01-K09 Modification #8 Dear Mr. Thomas: Please accept this modification to a grant agreement between the Florida Department of Economic Opportunity and Collier County. This modification is for the Disaster Recovery Initiative Contract #10DB-D4-09-21-01-K09, signed by the Collier County Board of Commissioners. This modification will accommodate the following activities: • Extend the grant agreement • Revise activity work plans • Change number of accomplishments and beneficiaries Requested changes to the grant agreement will facilitate expending the grant funds and allow Collier County to address certain Disaster Recovery needs in the Community. The enclosed modification was approved by the Board of Collier County Commissioners at a regularly scheduled public meeting on January 14, 2014; agenda item #16DX. Sincer- Tom Henning Chairwoman, Board of Commission 4?: Collier County, Florida 3299 Tamiami Trail East,Suite 303•Naples,Florida 34112-5746.239-252-8097•FAX 239-252-3602 160 9 Board of Collier County Commissioners Donna Fiala Georgia A. Hiller, Esq. Tom Henning Fred W. Coyle Tim Nance District 1 District 2 District 3 District 4 District 5 January 14, 2014 Garry Thomas, Government Operations Consultant II Florida Department of Economic Opportunity Caldwell Building 107 E. Madison Street, MSC-400 Tallahassee, FL 32399 Re: Disaster Recovery Initiative Contract#10DB-D4-09-21-01-K09 Modification #8 Dear Mr. Thomas: Please accept this modification to a grant agreement between the Florida Department of Economic Opportunity and Collier County. This modification is for the Disaster Recovery Initiative Contract #10DB-D4-09-21-01-K09, signed by the Collier County Board of Commissioners. This modification will accommodate the following activities: • Extend the grant agreement • Revise activity work plans • Change number of accomplishments and beneficiaries Requested changes to the grant agreement will facilitate expending the grant funds and allow Collier County to address certain Disaster Recovery needs in the Community. The enclosed modification was approved by the Board of Collier County Commissioners at a regularly scheduled public meeting on January 14, 2014; agenda item #16DX. Sincerely, Tom Henning Chairwoman, Board of Commissioners Collier County, Florida 3299 Tamiami Trail East,Suite 303•Naples,Florida 34112-5746.239-252-8097•FAX 239-252-3602 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 4 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO D 9 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Lisa Oien HHVS ,.-. (71-- 3/3/41. 2. Jennifer Belpedio County Attorney Office %-C)-A)) 31191 1 3. BCC Office Board of County Commissioners \r/4/ 3\,0.&4 4. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Lisa Oien kko,..,s\ Phone Number 252-6141 Contact/ Department Please call w en available f pick up ----7 Agenda Date Item as January 14,2014 Agenda Item Numb 16D9 Approved by the B• Type of Document I eci.'-a • : -ement amendment#1 Number of Original 2 Attached Goodwill Industries Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? i q,--s/bra&-Q. 2. Does the document need to be sent to another agency for additional signatures? If yes, ��� � provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. y6--• 4. All handwritten strike-through and revisions have been initialed by the County Attorney's ,c.i/ _ Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's o� signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip () should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on and all changes made during the meeting have been incorporated in the attache t. ocument. The County ,� .� Attorney's Office has reviewed the changes,if applicable. S�vL, III .2_01 4 ` ) 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made,and the document is ready for the Chairman's signature. II a I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16139 MEMORANDUM Date: March 19, 2014 To: Lisa Oien, Grants Coordinator Housing, Human &Veteran Services From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Amendment #1 to Agreement w/Goodwill Industries of Southwest Florida, Inc. Grant #10DB-D4-09-21-01-K09 Attached is an Original of the agreement amendment referenced above, (Item #16D9) approved by the Board of County Commissioners January 14, 2014. The second original agreement will be held in the Minutes and Records Department as part of the Board's Official Records. Thank you. 1609 Grant# 10DB-D4-09-21-01-K09 CFDA/CSFA#- 14.228 Subrecipient—Goodwill Industries of Southwest Florida, Inc. DUNS # -152823662 FETI#- 59-6196141 FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND GOODWILL INDUSTRIES OF SOUTHWEST FLORIDA, INC. ROBERT'S CENTER, HURRICANE HARDENING This Amendment is entered into this 14th day of January, 2014, by and between the "Goodwill Industries of Southwest Florida, Inc", a private non-profit corporation existing under the laws of the State of Florida, herein after referred to as SUBRECIPIENT and Collier County, Florida, hereinafter to be referred to as "COUNTY," collectively stated as the "Parties." WHEREAS, on April 23, 2013 the Board of County Commissioners approved submittal of modification # 7 for grant agreement #10DB-D4-09-21-01-K09 between Collier County and the Florida Department of Economic Opportunity (DEO) and the execution of an associated subrecipient agreement providing Community CDBG/DRI funds for Hurricane Hardening at The Robert's Center in Immokalee, Florida WHEREAS, on June 25, 2013 the DEO approved modification #7 for grant agreement #10DB-D4-09-21-01-K09 making the associated subrecipient agreement providing Community CDBG/DRI funds for Hurricane Hardening at The Robert's Center effective on June 25, 2013 WHEREAS, the Parties desire to amend the Agreement to reference Chapter 2013-154, Laws of Florida requirements and extend project completion date. Words Struck ough are deleted; Words Underlined are added THE SUBRECIPIENT AGREES TO: * II. TIME OF PERFORMANCE Services of the SUBRECIPIENT shall start on the effective date of Modification #7 of DRI Subgrant Agreement #10DB-D4-09-21-01-K09 and end prior on the end date of the same agreement, as extended by modification to the DRI Subgrant Agreement. The term of this Goodwill Industries of Southwest Florida,Inc. DRI 08-10 Robert's Center,Hurricane Hardening Contract Amendment#1 Page 1 of 4 1609 Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including program income. Any funds not obligated by the expiration date of this agreement shall automatically revert to the County. * III. AGREEMENT AMOUNT * * * The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS. The subrecipient shall pursuant to the submittal of quarterly and monthly progress reports. Invoices for work performed are required every month. SUBRECIPIENT may not request disbursement of CDBG funds until funds are needed for eligible costs, and all disbursements requests must be limited to the amount needed at the time of the request. Invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." * * * IX. ADMINISTRATIVE REQUIREMENTS * * * 2. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the service. All reports, plans, surveys, information, documents, maps, books, records and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Materials identified in the previous Goodwill Industries of Southwest Florida, Inc. DRI 08-10 Robert's Center,Hurricane Hardening Contract Amendment#1 Page 2 of 4 1613Q sentence shall be in accordance with generally accepted accounting principles, procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this Agreement. 3. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent and secured location for (6) years after expiration of this Agreement, as required by the CDBG supplemental conditions provided by the Department of Economic Opportunity with the following exception: if any litigation, claim or audit is started before the expiration date of the for six (6) year period, the records will be maintained until all litigation, claim or audit findings involving these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR 85.42. SUBRECIPIENT must meet all requirements for retaining public records and transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the public agency. * * * 7. SUBRECIPIENT shall provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law * * * H. GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. In addition to the records retention outlined in Section Goodwill Industries of Southwest Florida, Inc. DRI 08-10 Robert's Center,Hurricane Hardening Contract Amendment#1 Page 3 of 4 160 9 4 X.B.3, the SUBRECIPIENTI' shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention.. Any balance of unobligated fiends which have been advanced or paid must be returned to the County. Any funds in excess of the amount to which the Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. In addition to the records retention outlined in Section TX.B.3, the SUBREICPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. SUBRECIPIENT shall also produce records and information that complies with Section 215.97, Florida Single Audit Act., IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the dale first written above. ATTEST ..r BOARD OF COUNTY COMMISSIONERS OF DWIGHT E. BROCK, CLERK COLLIER CO.NTY, LORIDA v3Lc\isix.t.9,cc. ,Deputy Clerk Tom Henning, Chairma / , i//y I -f llated: Att sas airman's signature only. ATTEST: Goodwill Industries of Southwest Florida,Inc. DWIGHT E. BROCK, CLERK Dated: By: O (SEAL) Fred Richards, V. P. of CD Goodwill Industries of Southwest Florida Inc, Approved as to form and legality: t'•. Jenni er A. Belpedio Assistant County Attorney r") „ ?,j d•-• 1. \ Goodwill Industries of Southwest Florida,Inc. DRI 08-10 Robert's Center,Hurricane Hardening Contract Amendment H Page 4 of 4 \ ) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 160 9 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW**ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Lisa Oien HHVS 442.-- 3/4V 2. Jennifer Belpedio County Attorney Office ^' 3/2°'11 3. Immokalee CRA Chairman v"T∎i l 3\ 4. BCC Office Board of County / Commissioners 3 lz 5. Minutes and Records Clerk of Court's Office iPt6- c�. PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Lisa Oien Phone Number 252-6141 Contact/ Department Please call when • .. - or pick up Agenda Date Item was :+ uary 14,2014 ) Agenda Item Numbe 16D9 Approved by the BC Type of Document u.reclpten greement amendment#1 Number of Original 2 Attached Immokalee CRA Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? CAI) tl g`?7'1260• o 2. Does the document need to be sent to another agency for additional signatures? If yes, A/4 r V6. provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed Gi by the Office of the County Attorney. l� 4. All handwritten strike-through and revisions have been initialed by the County Attorney's �,. (� Office and all other parties except the BCC Chairman and the Clerk to the Board 11�� 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. i • 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's _ (� signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on October 22,2013 and all changes made p, during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for the c Chairman's signature. d— I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1609 MEMORANDUM Date: March 25, 2014 To: Lisa Oien, Grants Coordinator Housing, Human &Veteran Services From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Amendment #1 to Subrecipient Agreement— Immokalee CRA Grant #10DB-D4-09-21-01-K09 Attached is an Original of the agreement amendment referenced above, (Item #16D9) approved by the Board of County Commissioners January 14, 2014. The second original agreement will be held in the Minutes and Records Department as part of the Board's Official Records. Thank you. 1609 Grant# 10DB-D4-09-21-01-K09 CFDA/CSFA#- 14.228 Subrecipient—Immokalee Area Community Redevelopment Agency (CRA) DUNS #-076997790 FETI#- 59-6000558 FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY—IMMOKALEE AREA COMMUNITY REDEVELOPMENT AGENCY COLORADO AVENUE STORMWATER This Amendment is entered into this 14th day of January, 2014, by and between the "Immokalee Area Community Redevelopment Agency (CRA)." A Community Redevelopment Agency approved by the Board of Collier County Commissioners herein after referred to as SUBRECIPIENT and Collier County, Florida, hereinafter to be referred to as "COUNTY," collectively stated as the "Parties." WHEREAS, on April 23, 2013 the Board of County Commissioners approved submittal of modification # 7 for grant agreement #10DB-D4-09-21-01-K09 between Collier County and the Florida Department of Economic Opportunity (DEO) and the execution of an associated subrecipient agreement providing Community CDBG/DRI funds for the Colorado Avenue Stormwater project in Immokalee, Florida WHEREAS on June 25, 2013 the DEO approved modification #7 for grant agreement #10DB-D4-09-21-01-K09 making the associated subrecipient agreement providing Community CDBG/DRI funds for the Colorado Avenue Stormwater project effective on June 25, 2013 WHEREAS, the Parties desire to amend the Agreement to reference Chapter 2013-154, Laws of Florida requirements and extend project completion date. Words Struek4hrough are deleted; Words Underlined are added THE SUBRECIPIENT AGREES TO: * * Immokalee Area Community Redevelopment Agency DRI 08-09 Colorado Ave,Area Stormwater Contract Amendment#1 Page 1 of 5 1609 II. TIME OF PERFORMANCE Services of the SUBRECIPIENT shall start on the effective date of Modification #7 of DRI Subgrant Agreement #10DB-D4-09-21-01-K09 and end on the end date of the same agreement, as extended by modification to the DRI Subgrant Agreement. The term of this Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including program income. Any funds not obligated by the expiration date of this agreement shall automatically revert to the County. X III. AGREEMENT AMOUNT The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS . The subrecipient shall pursuant to the submittal of quarterly and monthly progress reports. Invoices for work performed are required every month. SUBRECIPIENT may not request disbursement of CDBG funds until funds are needed for eligible costs, and all disbursements requests must be limited to the amount needed at the time of the request. Invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." X Immokalee Area Community Redevelopment Agency DRI 08-09 Colorado Ave,Area Stormwater Contract Amendment#1 Page 2 of 5 16119 IX. ADMINISTRATIVE REQUIREMENTS B. DOCUMENTATION AND RECORDKEEPING 2. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the service. All reports, plans, surveys, information, documents, maps, books, records and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles, procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this Agreement. 3. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent and secured location for (6) years after expiration of this Agreement, as required by the CDBG supplemental conditions provided by the Department of Economic Opportunity with the following exception: if any litigation, claim or audit is started before the expiration date of the for six (6) year period, the records will be maintained until all litigation, claim or audit findings involving these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR 85.42. SUBRECIPIENT must meet all requirements for retaining public records and transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the public agency. * * * Immokalee Area Community Redevelopment Agency DRI 08-09 Colorado Ave,Area Stormwater Contract Amendment#1 Page 3 of 5 16D9 7. SUBRECIPIENT shall provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. H. GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. In addition to the records retention outlined in Section X.B.3, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. Any balance of unobligated funds which have been advanced or paid must be returned to the County. Any funds in excess of the amount to which the Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. In addition to the records retention outlined in Section IX.B.3, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. SUBRECIPIENT shall also produce records and information that complies with Section 215.97, Florida Single Audit Act. * * * IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: BOARD OF CO TY COMMISSIONERS OF DWIGHT E. BROCK, CLERK COLLIER C i)UNTYIFLORIDA °` By: 13eputy Clerk Tom Henning, Chi man 1/14/2014 Dated` 3'i1. Attest ast �E • an's signature only. �6� Item# Agenda ) L ) / Date Immokalee Area Community Redevelopment Agency Date 31021 1 DRI 08-09 Fee tl Colorado Ave,Area Stormwater • • Contract Amendment#1 Page 4 of 5 1609 ATTEST: Collier County Community Redevelopment DWIGHT E. BROCK, CLERK Agency A7#m.tit..i RA) -Immokal Area i ' , Deputy Clerk Donna Fi , Chairman, Collier County Community Redevelopment Agency T9 f DatedC ' 't ` (SEAL) Attest as to halrlan's"mils Approved as to form and legality: signa#are • %.-0.-A-)14-9(S-e_ c.A.."--- Jennifer A. Belpedio Assistant County Attorney V17\Z1ao Immokalee Area Community Redevelopment Agency DRI 08-09 Colorado Ave,Area Stormwater Contract Amendment#1 Page 5 of 5 �v