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Backup Documents 03/10/2015 Item #11D ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 1 it TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO - THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office --I ik\1-.A k -3\k_oVs 4. BCC Office Board of County Commissioners * 31VZ.VC 5. Minutes and Records Clerk of Court's Office t.(Q 3\V2A‘ .- 1- °I.P/‘ PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Valerie Flemin ,OMB Phone Number 252-8973, Contact/ Department Agenda Date Item was 03/10/15 Agenda Item Number 11D 1/ Approved by the BCC Type of Document Resolution—Adopt Budget Policy for 2016 Number of Original One page Attached Fiscal Year Documents Attached PO number or account n/a a,©(s-c-- 1 number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column, whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? S <9(_______ VF 2. Does the document need to be sent to another agency for additional signature' ? If yes, VF provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be VF signed by the Chairman, with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's VF Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the VF document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's VF signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip VF should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 03/10/15 and all changes made during VF the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. " 9. Initials of attorney verifying that the attached document is the version approved by t - ik ll BCC, all changes directed by the BCC have been made, and the document is ready fo the Chairman's signature. (, . . , l:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 110 MEMORANDUM Date: March 12, 2015 To: Valerie Fleming, Operations Coordinator Office of Management and Budget From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Resolution 2015-51/Adopting the FY2016 Budget Policy Attached for your records is a copy of each of the referenced above, (Item #11D) adopted by the Board of County Commissioners in Regular Session on Tuesday, March 10, 2015. The originals will be held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8411. Thank you. Attachment l 0 RESOLUTION NO. 2015- 51 A RESOLUTION PURSUANT TO SECTION 129.03, FLORIDA STATUTES, REQUIRING THE FY 16 TENTATIVE BUDGETS OF THE SHERIFF, THE SUPERVISOR OF ELECTIONS AND THE CLERK TO BE SUBMITTED TO THE BOARD OF COUNTY COMMISSIONERS BY MAY 1,2015. WHEREAS, Chapter 129, Florida Statutes, addressing the County annual budget, provides specifically in Section 129.03, Florida Statutes, that the Board of County Commissioners may, by resolution, require the tentative budgets of the Sheriff,the Supervisor of Elections and the Clerk to be submitted by May 1 of each year. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, pursuant to Section 129.03, Florida Statutes, that the Sheriff, the Supervisor of Elections and the Clerk of the County of Collier, Florida, are hereby required to submit their respective tentative budgets for the FY 16 fiscal year to the Board of County Commissioners by May 1, 2015. This Resolution shall be effective on its adoption. This Resolution adopted this 10th day of March, 2015, after motion, second and majority vote. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT .tBlQ,CK, Clerk COLLIER COUNTY, FLORIDA F { b 1 ti • . 14. By: 4/44e ,tttesl asp tyWerk Tim Nance, Chairman signature only. Approved As to form and legality: Item# D Are,, Jeffrey A. Klatzkow, County Attorney