Resolution 2014-146 RESOLUTION NO.2014-14 6
A RESOLUTION ADOPTING A POLICY FOR THE
EXPENDITURE OF FUNDS FOR THE PARKS AND RECREATION
DEPARTMENT TO HOST THE COMMISSION FOR
ACCREDITATION FOR PARK AND RECREATION AGENCIES.
WHEREAS, the Collier County Parks and Recreation Department will host the Accreditation
Commission in March 2015 and in subsequent years(every 5 years)for national accreditation; and
WHEREAS, the Accreditation Commission has provided the Parks and Recreation Department
with its Agency Accreditation Visitation Procedures (Fifth Edition 2006) which provides guidelines for
hosting the Accreditation Commission;and
WHEREAS, the Board of County Commissioners supports the Parks and Recreation
Department in seeking national accreditation as a valid and proper public purpose and authorizes the
expenditure of funds to host the Accreditation Commission;and
WHEREAS, the Board of County Commissioners has the legal authority to adopt a resolution
authorizing the expenditure of County funds for valid and proper public purposes;and
WHEREAS, the Board of County Commissioners finds that the Parks and Recreation
Department may also solicit, receive and expend donations from local business including hoteliers and
restaurants for the purpose of hosting the Accreditation Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the expenditure of funds for any and all
expenses incurred by the Collier County Parks and Recreation Department to host the Commission for
Accreditation of Park and Recreation Agencies is approved as follows:
1. APPROVAL REQUIRED. All expenses incurred to host the Commission for Accreditation of
Park and Recreation Agencies ("Accreditation Commission") must be authorized and approved
by the Parks and Recreation Department Director, and by the Public Services Division
Administrator, and funds must be available in the approved Parks and Recreation Department
Budget. Those expenses directly related to accreditation that are not covered in the budget must
be presented to the Board of County Commissioners for approval.
2. EXPENSES RELATED TO HOST ACCREDITATION COMMISSION. Payment or
reimbursement is authorized for any Parks and Recreation Department event, meal, occasion or
gift, organized by the Parks and Recreation Department for the purpose of hosting the
Accreditation Commission as requested and defined by the Agency Accreditation Visitation
Procedures(Fifth Edition 2006).
Expenses including meals, transportation and entertainment, for County employees who attend a
function with the Accreditation Commission in an official capacity are authorized to be included
in the total cost of the function for payment or reimbursement.
A. Meals. Meals include food and beverages associated with meetings, dinners, and similar
events, whether catered or provided by Collier County, at a facility or private location. Gratuities
up to 20%, whether or not included in the bill, for groups or special menus or events are
authorized for payment or reimbursement. Gratuities on discounted or complimentary meals are
authorized as calculated on the full fair market price of the meals up to 20%. County
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employees must follow the County Ethics Policy covering acceptance of discounted or
complimentary meals.
B. Gifts. Tokens of appreciation and mementos of Collier County given to Accreditation
Commission are authorized for payment or reimbursement at actual cost.
C. Transportation. Expenses for airlines, vans, limousines, buses or automobiles to transport
Accreditation Commission are authorized for payment or reimbursement. This includes
transportation to and from the airport. Airline tickets will be reimbursed at actual cost.
D. Accommodations. Expenses to house Accreditation Commission are authorized for
payment or reimbursement at actual cost.
E. Entertainment. Expenses for the Accreditation Commission and authorized County
employees include, but are not limited to the costs for tours of Collier County and admission to
attractions within Collier County.
3. COUNTY PURCHASING CARD USE. The Collier County Purchasing Card may be used by
the Parks and Recreation Department staff for all travel, entertainment and incidental expenses
including the cost of restaurant meals. Staff is required to follow the Collier County Purchasing
Ordinance No. 13-69 and Policy regarding use of the card.
4. COLLIER COUNTY PURCHASING ORDINANCE No. 13-69. The Parks and Recreation
Department must follow the Collier County Purchasing Ordinance for all eligible expenditures.
5. PAYMENT BY ADVANCEMENT OR REIMBURSEMENT. The County may pay by
advancement or reimbursement, or by a combination thereof, the actual reasonable and necessary
costs of travel, meals, lodging, and incidental expenses of the Accreditation Commission and
while in Collier County for the purpose of national accreditation.
6. DONATIONS AUTHORIZED. The Parks and Recreation Department is authorized to solicit,
receive and expend donations for the purpose of hosting the Accreditation Commission. Collier
County employees must comply with the Collier County Ethics CMA #5311, the Ethics
Ordinance and Ch. 112, Florida Statutes, regarding the acceptance of gifts.
THIS RESOLUTION ADOPTED this 1,day of SU�,v� after a motion, second and
majority vote favoring same.
DAThD J j2OlLt BOARD OF COUNTY COMMISSIONERS
ATTEST: OF COLLIER OUNTY, FLORIDA
DWIGH :ROCK, Clerk
44‘ 4.•ri 1■4'1
II tvoligry By. 4021■
Tom Henning, Chairman
• p rIsCalY'brm a a
legality:
Colleen M. Greene
Assistant County Attorney
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