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#04-3593 (Work Order/Purchase Order) WORK ORDER/PURCHASE ORDER Agreement for Professional Engineering Services Contract #04-3593, Wellfield Reliability Improvements & Expansion Program Contract Expiration Date: June 7, 2015 ■ This Work Order is for professional engineering services for work known as: Project Name: SouthRO Wellfield Improvements Medium Voltage (MV) Cable Replacement Construcjion Services Project No: 70069.10 V The work is specified in the proposal dated May 28, 2014, which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: CDM Smith, Inc. Scope of Work: As detailed in the attached proposal and the following: • Task 1 : Construction Phase Services • Task II: Construction Inspection Services • Task III: Reimbursible Costs * This work Order includes sub- consultant services ✓ Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement#04-3593 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): ❑Negotiated Lump Sum (NLS) ❑Lump Sum Plus Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate — Schedule A) ❑ Cost Plus Fixed Fee (CPFF), as provided in the attached proposal. Task 1: $161,926.00 T&M Task II: 140,400.00 T&M Task III: 4,500.00 T&M ✓ ` TOTAL FEE $ 306,826.00 T&M t Prepared by: j,G-nq Date: CAll`1� Alicia Abbott, Project Manager KQ Planning and Project Management Department Approved by: L% Date: ,x/14 M J. Sunyak, P.E., Principal Project Manager Planning and Project Management Department Page 1 of 3 Work Order- CDM Smith, Inc. SRO MV Cable Replacement Construction Services / Approved by: �� c ��:. � Date: ft MO- Tom elik, P.E., Director Plannin & Project Man gement Department Approved e.roved b I e../- Date: G 441 1/JMm L' by, Wate istr'.ution Manager ' !/////i Approved b � _ �—' Date: ater Director Approved by: , -,` -/ Date: 14 4 Joi Belli :, Utilities Operations Support Director Approved by: —_ 7 L____J Date: 6/f 1/44f- George Yilmaz, Public Utilities Administrator Approved by: Date: b—(2 N e/L- renda Brilhart, Procurement Strategist By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: CDM Smith, Inc. i re,' 4 I 1611q Paul Pinault, P.E., Associate Date IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Work Order on the date and year first written below. ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E Brock,,,Clerk of Courts COLLIER COUNTY FLORIDA so �� e.', / , Ys A !L1IIII.eJàI.IIPAI By ♦A 1:- • a' f om Henning, Chairm. -1 VI\v_k Dated: 1 J AttOSI 10,'W $ CDM Smith signature oely. ..C� ' By: P4,„„d„1-,20 Firs rtness Signature Paul Pinault, P.E. Associate Jason Sciandra TType/print signature and titleT TType/print witness name1 7 ( , ) _ Second Witness Kristopher Samples TType/print witness nameT A ed as t o and Legality: � (� tss4Tit County Attorney nit- 12 `TALL Print Name Page 3 of 3 WORK ORDER FOR SOUTH RO WELLFIELD IMPROVEMENTS MV CABLE REPLACEMENT CONSTRUCTION SERVICES This Authorization,when executed,shall be incorporated in and become part of the Agreement for Professional Services between the Collier County Public Utilities Division (OWNER), and CDM Smith Inc. (CONSULTANT), dated June 8, 2004(Contract No.04-3593) hereafter referred to as the Agreement. PROJECT BACKGROUND The OWNER owns and operates the South RO Wellfield,which supplies brackish water to the South County Regional Water Treatment Plant(SCRWTP). In the northern portion of the South RO Wellfield, nine wells are supplied power from the main plant's medium voltage 4160-volt power distribution system. The original cable for this service is direct buried three-conductor 750 kcmil copper 5 kV rated cable, manufactured in 2002 and installed in 2003. Documented physical and electrical stress has damaged this cable and reduced its normal estimated 30+year life. The CONSULTANT prepared a memorandum dated October 8, 2013,titled, "Collier County South County Regional Water Treatment Plant(SCRWTP) North SRO Wells- Power System" describing the history of the cable and providing recommendations for the replacement of the cable. Given the current state of the cable and the potential for additional failures of the cable to reduce the reliability and/or capacity of the wellfield,the OWNER has elected to proceed with Option 4 from the memorandum,which involves the construction of a 13.2 kV cable to Wells 1, 2, 3/9, and 4 and powering Wells 5, 6, and 7/8 off Florida Power and Light(FPL)service. The OWNER has requested the CONSULTANT to provide construction phase services for the replacement of the Medium Voltage(MV) cable. The following scope of work summarizes the services to be provided by the CONSULTANT. SCOPE OF WORK TASK 1-CONSTRUCTION PHASE SERVICES(TIME AND MATERIALS) Subtask 1.1- Conform Construction Documents CONSULTANT will conform the Contract Documents incorporating addenda revisions to the drawings and the technical specifications, as appropriate,for use during the construction phase. Subtask 1.2- Pre-Construction and Construction Progress Meetings CONSULTANT will prepare the agenda, attend and issue meeting notes for one preconstruction conference and bi-weekly construction progress meetings. It is anticipated that the construction phase of the project will take 12 months. Therefore, 24 construction meetings(including the Preconstruction Conference) have been budgeted for. For the preconstruction conference,the CONSULTANT Project Manager(PM) and lead electrical engineer with attend in person. For progress meetings,the c_DM m � Page 1 of 7 CDMSmithScope—MV Cable CS 5/28/2014 CONSULTANT PM will attend in person and the lead electrical engineer will participate via conference call, unless a site visit is scheduled for the same day. Subtask 1.3- General Administration of Construction Contract CONSULTANT shall consult with and advise OWNER and act as OWNER's representative as provided in the Contract Documents. All of OWNER's instructions to Contractor will be issued through CONSULTANT,who shall have the authority to act on behalf of the OWNER in dealings with the Contractor to the extent provided in the Agreement and said Contract Documents except as otherwise provided in writing. CONSULTANT shall evaluate and render the initial opinions on the claims from OWNER and Contractor relating to the acceptability of the work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of the work. Subtask 1.4- Visits to Site and Observation of Construction The CONSULTANT will provide a full time Resident Project Representative(RPR)from NTP to substantial completion of the project,as described in Task 2. In addition to the full time RPR and in connection with observations of the work of Contractor while in progress: • CONSULTANT shall make visits to the site at intervals appropriate to the various stages of construction as CONSULTANT deems necessary to observe,as an experienced and qualified design professional,the progress and quality of the various aspects of Contractor's work. Such visits and observations by CONSULTANT are not intended to be exhaustive or to extend to every aspect of the work in progress,or to involve detailed inspections of the work beyond the responsibilities specifically assigned to CONSULTANT in this Agreement and the Contract Documents, but rather are to be limited to spot checking,selective sampling and similar methods of general observation of the work based on CONSULTANT'S exercise of professional judgment. Based on information obtained during such visits and such observations, CONSULTANT shall endeavor to determine in general if such work is proceeding in accordance with the Contract Documents and CONSULTANT shall keep OWNER informed of the progress of the work. • The purpose of CONSULTANT's visits to the site will enable CONSULTANT to better carry out the duties and responsibilities assigned to and undertaken by CONSULTANT during the Construction Phase,and, in addition, by the exercise of CONSULTANT's efforts as an experienced and qualified design professional,to provide for OWNER a greater degree of confidence that the completed work of Contractor will conform in general to the Contract Documents and that the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, has been implemented and preserved by the Contractor. On the other hand, CONSULTANT shall not, during such visits or as a result of such observations of Contractor's work in progress; supervise, direct or have control over Contractor's work nor shall CONSULTANT have authority over or responsibility for the means, methods,techniques, sequences or procedures of construction selected by Contractor,for safety precautions and programs incident to the work of the Contractor or for any failure of the Contractor to comply with the laws, rules, regulations, ordinances,codes or orders applicable to Contractor's furnishing and performing the work. Accordingly, CONSULTANT neither guarantees the performance of any Contractor nor assumes CDINI�7m Page 2 of 7 CDMSmithScope—MV Cable CS s/28/2014 responsibility for any Contractor's failure to furnish and perform its work in accordance with the Contract Documents. Subtask 1.5- Clarifications and Interpretations CONSULTANT shall issue necessary clarifications and interpretations of the Contract Documents as appropriate to the orderly completion of the work. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the Contract Documents. This subtask is budgeted based on an anticipated 20 requests for clarification. Subtask 1.6- Change Orders and Work Change Directives CONSULTANT shall recommend Change Orders and Work Change Directives to OWNER as appropriate, and shall prepare Change Orders and Work Change Directives as required. Major change orders significantly deviating from the Contractor's scope of work may require authorization of additional services. This subtask is budgeted based on up to four(4)Change Orders or Work Change Directives. Subtask 1.7- Shop Drawings and Other Submittals CONSULTANT shall review and approve(or take other appropriate action in respect of)Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such reviews and approvals or other action will not extend to means, methods,techniques,sequences or procedures of construction or to safety precautions and programs incident thereto. CONSULTANT will provide document management for all submittals including logging of the submittals in a submittal log, distributing the submittal to the appropriate reviewer(s), coding the submittal with the approval status and distributing the submittal back to the Contractor with copy to the OWNER. CONSULTANT may require special inspections or tests of the work, and shall receive and review all certificates of inspections,tests and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents. CONSULTANT's review of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections,tests or approvals comply with the requirements of the Contract Documents. CONSULTANT shall be entitled to rely on the results of such tests. CONSULTANT shall evaluate and determine the acceptability of up to three substitute or"or-equal" materials and equipment proposed by Contractor in accordance with the Contract Documents. However, services in making revisions to Drawings and Specifications occasioned by the acceptance of substitute materials or equipment other than "or-equal" items; and services after the award of the construction contract in evaluating and determining the acceptability of a substitute,which is appropriate for the Project or an excessive number of substitutes will only be performed pursuant to an amendment to this Agreement for additional compensation. This subtask is budgeted based on a not-to-exceed 25 submittals, including resubmittals. CDM Page 3 of 7 CDMSmithScope-MV Cable CS Smith 5/28/2014 Subtask 1.8- Applications for Payment CONSULTANT shall determine the recommended amount for Contractor's monthly payment.Such recommendations for payment will be in writing and will constitute CONSULTANT's representation to OWNER, based on such observations and review,that to the best of CONSULTANT's knowledge, information and belief,the work has progressed to the point indicated,the quality of such work is generally in accordance with the Contract Documents(subject to an evaluation of such work as a functioning whole prior to or upon Substantial Completion,to the results of any subsequent tests called for in the Contract Documents and to any other qualifications stated in the recommendation),and the conditions precedent to Contractor's being entitled to such payment appear to have been fulfilled in so far as it is CONSULTANT's responsibility to observe the work. In the case of unit price work, CONSULTANT's recommendations of payment will include final determinations of quantities and classifications of such work(subject to any subsequent adjustments allowed by the Contract Documents).The responsibilities of CONSULTANT contained in this paragraph are expressly subject to the limitations set forth in the paragraph that follows below and other express or general limitations in this Agreement and elsewhere. By recommending any payment,CONSULTANT shall not thereby be deemed to have represented that on-site observations made by CONSULTANT to check the quality or quantity of Contractor's work as it is performed and furnished have been exhaustive,extended to every aspect of the work in progress,or involved detailed inspections of the work beyond the responsibilities specifically assigned to CONSULTANT in this Agreement and the Contract Documents. Neither CONSULTANT's review of Contractor's work for the purposes of recommending payments nor CONSULTANT's recommendation of any payment(including final payment)will impose on CONSULTANT responsibility to supervise,direct or control such work or for the means, methods,techniques, sequences or procedures of construction or safety precautions or programs incident thereto,or Contractor's compliance with the laws, rules, regulations, ordinances, codes or orders applicable to Contractor's furnishing and performing the work. It will also not impose responsibility on CONSULTANT to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials or equipment has passed to OWNER free and clear of any liens, claims,security interests or encumbrances, or that there may not be other matters at issue between OWNER and Contractor that might affect the amount that should be paid. This subtask is budgeted based on an anticipated 12 pay applications (including the final pay application). Subtask 1.9- Contractor's Completion Documents CONSULTANT shall receive, review and transmit to the OWNER with written comments, maintenance and operating instructions, operation and maintenance (O&M) manuals(up to six O&M manuals, including one resubmittal of each),schedules,guarantees, bonds, certificates or other evidence of insurance required by the Contract Documents,certificates of inspection,tests and approvals,and marked-up record documents(including Shop Drawings,Samples and other data approved as provided under Subtask 1.7 and marked-up record Drawings)which are to be assembled by the Contractor in accordance with the Contract Documents to obtain final payment. CONSULTANT's review of such documents will only be to determine generally that their content complies with the requirements of, and in the case of certificates of inspections,tests, and approvals that the results certified indicate compliance with,the Contract Documents. OM Page 4 of 7 CDMSmithScope—MV Cable CS Smith 5/28/2014 Subtask 1.10- Substantial Completion Following notice from Contractor that Contractor considers the entire work ready for its intended use, CONSULTANT and OWNER,accompanied by the Contractor, shall conduct an inspection to determine if the work is Substantially Complete(SC). A punch list of remaining work items will be prepared by the CONSULTANT based on the SC inspection. If after considering any objections from the OWNER, CONSULTANT considers the work substantially complete; CONSULTANT shall deliver a certificate of Substantial Completion to OWNER and Contractor with a list of any deficiencies to be corrected prior to Final Acceptance. Subtask 1.11- Final Notice of Acceptability of the Work CONSULTANT shall conduct a final inspection to determine if the completed work of Contractor is acceptable so that CONSULTANT may recommend, in writing,final payment to the Contractor. Accompanying the recommendation for final payment, CONSULTANT shall indicate that the work is acceptable(subject to the provisions of Subtask 1.10)to the best of CONSULTANT's knowledge, information and belief and based on the extent of the services performed and furnished by CONSULTANT under this Agreement. This subtask is budgeted based on one final inspection site visit. Subtask 1.12- Record Drawings CONSULTANT shall review the Contractor's As-Built Drawings for any material deviations to design intent. The CONSULTANT shall convert the Contractor's As-Built Drawings into Record Drawings and deliver five(5) hard copy sets and one (1)CD/DVD with the PDF and AutoCAD files of the Record Drawings to the OWNER. TASK 2-CONSTRUCTION INSPECTION SERVICES The CONSULTANT shall provide the services of a full time Resident Project Representative (RPR)for the duration of the construction activity,from NTP through substantial completion. RPR is CONSULTANT's agent at the site,will act as directed by and under the supervision of CONSULTANT, and will confer with CONSULTANT regarding RPR's actions. RPR's dealings in matters pertaining to the on-site work shall in general be with CONSULTANT and Contractor, keeping OWNER advised as necessary. RPR's dealings with subcontractors shall only be through or with the full knowledge and approval of Contractor. RPR shall generally communicate with OWNER with the knowledge of and under the direction of CONSULTANT. The CONSULTANT shall have the authority to recommend rejection of Work that does not conform to the construction documents. If the CONSULTANT observes any Work that fails to materially conform to the construction documents,the CONSULTANT shall notify the OWNER and may recommend to the OWNER the rejection of such Work. When such Work is rejected,the CONSULTANT must advise the Contractor with respect to the implementation of the intent of the construction documents. The CONSULTANT will have authority to require additional inspection or testing of the work by others in accordance with the provisions of the construction documents, whether or not such work is fabricated, installed or completed. The CONSULTANT shall not have control over or charge of and shall not be responsible for construction means, methods,techniques, sequences or procedures,or for safety precautions and programs in CDM Page 5 of 7 CDMSmithScope—MV Cable CS it 5/28/2014 connection with the Work,since these are the Contractor's responsibility under the contract for construction. The CONSULTANT shall not have control over or charge of acts or omissions of the Contractor, subcontractors or their agents or employees or of any other persons performing portions of the work.The CONSULTANT shall not be responsible for the Contractor's schedules or failure to carry out the work in accordance with the construction documents. Certain critical construction activities identified below require electrical construction expertise. For these activities,the RPR will coordinate with the CONSULTANT's electrical engineer to confirm the specific aspects of the work which must be performed and key information that must be documented during the work. The RPR will prepare detailed summaries of the work,which will be shared with the electrical engineer and the project team on a daily basis. 1. Grounding of manholes 2. Cable pulls 3. Maintenance of switch gear 4. Cable testing 5. Termination of MV cables TASK 3- REIMBURSABLE COSTS This task is for reimbursable costs, in accordance with the terms of the Agreement, associated with execution of the project. DATA OR COORDINATION ASSISTANCE TO BE PROVIDED BY THE OWNER 1. Access and field staff support for site visits. ASSUMPTIONS The above described engineering services during construction have been based upon the following assumptions: 1. The budget for the CONSULTANT to provide a RPR is based on 270 calendar days(the substantial completion duration in the contract of 300 calendar days less 30 days for pre-mobilization work)and the assumption that the Contractor will work 10 hours per day,five days per week. This results in an inspection time of 195 days and 1,950 hours. 2. The CONSULTANT's RPR will be onsite and project billable on all working days from the day the contractor mobilizes through substantial completion or such time as the OWNER deems it no longer necessary to have the RPR onsite. 3. CONSULANT will provide construction services for the construction of the 13.2 kV cable to Wells 1, 2, 3/9, and 4. C� Page 6 of 7 CDMSmithScope-MV Cable CS Smith 5/28/2014 4. For Subtask 1.4-Visits to Site and Observation of Construction,the CONSULTANT may utilize a subcontractor, Mario Gamboa to provide specialty over site of critical construction activities if the CONSULTANT's engineer of record is not available. The billing rate for Mario Gamboa is$150/hr. The outside professional portion of Subtask 1.4 is based on Mario Gamboa providing up to 100 hours of service, plus the ten percent subcontractor mark-up allowed under the Agreement. DELIVERABLES CONSULTANT will provide the following deliverables to the OWNER: 1. Approved Record Drawings 2. Daily Reports including photo documentation 3. Recommendation/Approval of contractor's pay applications 4. Shop Drawing review and approval files. TIME OF COMPLETION/SCHEDULE CONSULTANT shall commence work within seven (7)calendar days after issuance of a written notice-to- proceed from the OWNER. All services described in the scope will be completed within 365 days of NTP. COMPENSATION AND PAYMENT In the Basic Services performed under the Work Order,the OWNER agrees to pay the CONSULTANT on a Time and Materials basis. The total cost of all Basic Services(Tasks 1-3) shall not exceed $306,826 as shown in Attachment A. CONSULTANT will submit invoices on a monthly basis along with the written monthly status reports. CDM Page 7 of 7 CDMSmithScope—MV Cable CS SIAM 5/28/2014 astasow rO 0 O N O C W N b Oo 0 O CO Ch a, 8 w w 8 o « a - w N w w r N g R W w w w 67' M O r y w O w Q w w w w w w w w 2 $_ N V <O w 4 N w a w w w w w w 0 w w 0 w w $ $ i.. $ 6 t 3 3 tU b N r W p p 881g82132 W Oo - , N CO CP h CO ✓ V, 2O 88 - 30 3N W w r 4pp 2 • . w w W d9 w N N N $ Cq 4. 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