BCC Minutes 10/01/2013 W (Enterprise Asset Mgmt/Advisory Boards & Committees/Marketing & Promotion) BCC
WORKSHOP
MEETING
MINUTES
October 1 , 2013
October 1, 2013
MINUTES OF THE COLLIER COUNTY BOARD OF COUNTY
COMMISSIONERS WORKSHOP MEETING
NAPLES, FLORIDA
OCTOBER 1, 2013
LET IT BE REMEMBERED the Board of County Commissioners
in and for the County of Collier, having conducted business herein, met
on this date at 1:00 PM in a WORKSHOP SESSION in Building "F," 3rd
Floor of the Government Complex, Naples, Florida with the Following
members present:
Chairwoman: Georgia Hiller
Vice - Chairman: Tom Henning
Tim Nance
Donna Fiala
Fred Coyle (Excused)
ALSO PRESENT:
Leo Ochs, County Manager
Jeff Klatzkow, County Attorney
Nick Casalanguida, Growth Management Division Administrator
Mark Isackson, Corporate Financial and Management Services Director
Dr. G. George Yilmaz, Public Utilities Administrator
Len Golden Price, Administrative Services Administrator
Steve Carnell, Interim Administrator Public Services
Tim Durham, Executive Manager of Corporate Business Operations
Winona Stone, Management and Operations Consultant - CMO
Ron Jamro, Collier County Museum Director
Troy Miller, TV Operations Manager
COLLIER COUNTY
Board of County Commissioners
=-S
WORKSHOP AGENDA
Board of County Commission Chambers
Collier County Government Center
3299 Tamiami Trail East, 3rd Floor
Naples, FL 34112
October 1, 2013
1:00 PM
Georgia Hiller - BCC Chairwoman; BCC Commissioner, District 2
Tom Henning - BCC Vice - Chairman; BCC Commissioner, District 3
Donna Fiala - BCC Commissioner, District 1; CRAB Vice - Chairman
Fred W. Coyle - BCC Commissioner, District 4
Tim Nance - BCC Commissioner, District 5; CRAB Chairman
1. Pledge of Allegiance
2. Enterprise Asset Management
3. Review of County Advisory Boards /Committees
4. Museum Marketing and Event Promotion
5. Public Comment
6. Adjourn
October 1, 2013
Any persons in need of the verbatim record of the meeting may request a copy of the video recording
from the Collier County Communications and Customer Relations Department or view online.
1. Pledge of Allegiance
Chairwoman Hiller called the meeting to order at 1:00 p.m.
The Pledge of Allegiance was recited.
2. Enterprise Asset Management
Tim Durham, Executive Manager of Corporate Business Operations presented a slide show
"Asset Assessment & Management" dated 9/23/13 for informational purposes. He reported:
• That the presentation provided an overview for Collier County's Capital Assets, status of
the assets, impact of recent deferrals and what is needed to maintain current and
anticipated service levels.
• The Program is intended to enable the County to take a proactive approach in maintaining
assets, allowing for timely investments, thereby reducing overall costs in maintaining the
assets over the long term.
The following was highlighted during Board/Staff discussion:
• The software system will require annual updating and is intended to assist the BCC in
developing budgets in addressing asset management.
• Staff to identify the exact costs and implement the plan.
• Ongoing monitoring of changing conditions associated with those assets.
• Parameters utilized to determine need for replacement will include manufacturer
recommendations, existing condition of the asset, rate of utilization, analysis of historical
data, etc.
• Each Divisions parameter for replacement may be unique.
• The BCC noted it would be beneficial for their analysis to develop standardized
quantifications within the different categories of assets (i.e. mileage, square footage,
number of vehicles, etc.).
• The BCC noted it would be beneficial for the analysis to identify the value by category of
each Division's assets.
Staff reported the system is still in developmental stages with a formal presentation slated for the
BCC in November of 2013.
3. Review of County Advisory Boards /Committees
Winona Stone, Management and Operations Consultant, provided a document "Board of County
Commissioners — Advisory Board Summary and Suggested Disposition Options" for informational
purposes. She noted there are 51 total Boards, 9 required by Statute or other governing mechanism.
The following was highlighted during Board /Staff discussion:
MSTU's
Should the BCC determine the format such as meeting schedule, items to be addressed, etc., for the
MSTU or should the members determine the format of the MSTU given they are a self taxing
organization?
4
October 1, 2013
The Board directed Staff to develop a minimum baseline requirement for the MSTU's meeting
schedule with the individual option to expand.
Public Safety Authority
Staff to investigate the feasibility of reconstituting the PSA into a citizen member Board.
Miscellaneous Boards
Board discussion occurred on the general status of the Advisory Boards and the avenues to
streamline the process, including the concept of each Division having its own "Master Board."
Qualified individuals could address policy issues utilizing subcommittees (Ad Hoc or other) when
necessary to address individual items.
The Board directed Staff to review the Advisory Boards in each Division and recommend how the
Boards may be reconstituted, merged, etc. in order to focus on policy issues and eliminate any
duplication of efforts between Boards. The item will be discussed at a future BCC Workshop.
The Board stated they were in agreement with Staff's recommendations in the report for the
Advisory Boards identified to be disbanded or sunsetted (including but not limited to):
Dissolve /Sunsetted
Animal Services Advisory Board; Council of Economic Advisors; County Government Productivity
Committee; Land Acquisition Advisory Committee; Marco Island Vision Planning Advisory
Committee; Public Health Unit Advisory Board; Solid Waste Management Advisory Committee.
Sunset
All Terrain Vehicle Ad Hoc Committee, June 12, 2014; Public Transit Ad Hoc Advisory Committee,
July 16, 2014.
They requested Staff to have the items placed on the Board's Agenda for consideration.
Staff noted that the recommendations for #'s 35 — 38 have been revised as of September 30, 2013
4. Museum Marketing and Event Promotion
Ron Jamro, Director, Collier County Museums, provided a slideshow; "Collier County Museums,
Advertising, Marketing and Promoting Our Museums" dated October 1, 2013. The Slideshow
provided an overview of marketing efforts developed by the Department in an effort to increase
revenue. The concepts include more travelling exhibits, After Five Rental Program, Historic Bus
Tours, Naples Depot Museum Cafe and a Miniature Railroad at the Main Museum site. The
strategies and recommendations include soliciting a contract for an outsourced Events Promoter.
During Board /Staff discussions, the following was highlighted:
• The organization should take the necessary steps to ensure the adequate recognition of
existing donors which would help fund raising efforts due to publicity.
• Continue exploring the concept of contracting an Events Coordinator.
October 1, 2013
• Consideration should be given to developing a Staff position or outside contract for a
Development Officer.
Steve Carnell, Public Services Interim Director, reported that there are currently two phases
envisioned to implement the Plan: Phase I - Identifying opportunities to be funded within the
existing budget and; Phase II - Developing the FYI budget to provide for the additional
opportunities.
5. Public Comment
Speaker
Carlos Bicho, expressed concern the County may be moving towards a more business approach to
museum services and not retaining their intended purpose of promoting culture and education,
especially to young persons.
Harold Weeks (for Maureen Sullivan- Hartung), read a letter into the record expressing concern
over recent reductions to the Museum Budget.
Commissioner Henning, reported the Museum Budget was not reduced in FYI 4, rather a re-
distribution of funding avenues.
Patricia Huff, Resident, Historical Architectural Preservation Board member, wants to ensure
the Advisory Boards are consulted during the process given all the historic volunteer work they have
provided to the County.
Phil Brougham, supports the concept of increasing the efficiency of the Advisory Boards and
recommended the brief quarterly report to the BCC be provided by the Boards on the activities of
their Committee. With respect to asset management, it would be prudent to ensure the Program is
integrated with the Annual Update and Inventory Report.
There being no further business for the good of the County, the meeting was adjourned by order
of the chair at 4:45 P.M.
OF COUNTY
., Chairwo*n, G0&gia Hiller
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as presented or as amended