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CAC Minutes 04/11/2013 2013 Coastal Advisory Committee Minutes April 11 , 2013 CAC May 9,2013 VI-1 Approval of Minutes (E M 1 of 6 By MINUTES OF THE MEETING OF THE COLLIER COUNTY COASTAL ADVISORY COMMITTEE Naples, Florida, April 11, 2013 LET IT BE REMEMBERED, the Collier County Coastal Advisory Committee, in and for the County of Collier, having conducted business herein, met on this date at 1:00 P.M. in REGULAR SESSION at Administrative Building "F", 3rd Floor, Collier County Government Complex Naples, Florida with the following members present: CHAIRMAN: John Sorey, III VICE CHAIRMAN: Jim Burke Anthony Pires Robert Raymond Joseph A. Moreland Victor Rios Larry Hong (Excused) Debbie Roddy (Vacancy) ALSO PRESENT: Gary McAlpin, Director, Coastal Zone Management Colleen Greene, Assistant County Attorney Gail Hambright, Accountant Dr. Michael Bauer, City of Naples COASTAL ADVISORY COMMITTEE (CAC) THURSDAY, APRIL 11, 2013 - 1;00 P.M. BOARD OF COUNTY COMMISSIONERS CHAMBERS THIRD FLOOR, COLLIER COUNTY GOVERNMENT CENTER 3299 TAMIAMI TRAIL EAST, NAPLES •Sunshine Law on Agenda Questions .2013 CAC MEETING DATES I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Changes and Approval of Agenda V. Public Comments VI. Approval of CAC Minutes 1. March 10, 2011 VII. Staff Reports 1. Expanded Revenue Report VIII. New Business 1. CO No. 3 to WO 45-141808 Peer Review ES * Atkins Proposal - Backup Material 2. BCC Workshop - Update 3. Doctor's Pass Dredging survey and Discussion * Humiston & Moore Proposal - Backup Material * Survey of Doctors Pass - Backup Material IX. Old Business X. Announcements XI. Committee Member Discussion XII. Next Meeting Date/Location May 9, 2013 - Government Center, 3rd Floor XIII. Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information, please contact Gail D. Hambright at (239) 252-2966. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3301 East Tamiami Trail, Naples, FL 34112, (239) 252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. CAC May 9,2013 VI-1 Approval of Minutes 2 of 6 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. I. Call to Order Chairman Sorey called the meeting to order at 1:00PM II. Pledge of Allegiance The Pledge of Allegiance was recited. III. Roll Call Roll call was taken and a quorum was established. IV. Changes and Approval of Agenda Mn Rios moved to approve the Agenda subject to the following additions: VII.2 Wiggins Pass Update VII.3 Marco South Update VII.4 Marco Beaches Laser Grading update Second by Mr. Burke. Carried unanimously 7—0. V. Public Comments None VI. Approval of CAC Minutes 1. March 14,2013 Mr. Moreland moved to approve the minutes of the March 14, 2013 meeting subject to the following change: • Page 3,paragraph 4, bullet point from "...to commence on May 18."to "...to commence on March 18." Second by Mr. Rios. Carried unanimously 7—0. VII. Staff Reports 1. Expanded Revenue Report—Gary McAlpin The Committee reviewed the "Collier County Tourist Tax Revenue FY 12 TDC Revenue Report"dated through March 31, 2013. The Committee recommended consideration be given to amending the report to remove the forecasted numbers and replace them with actual collections when a months collections has be identified. 2. Wiggins Pass Update Gary McAlpin reported: • The dredging is expected to be completed by 4/20/13. • During the dredging operation, 2—4Kcy of rock has been identified in sporadic locations in the outer channel area. CAC May 9,2013 VI-1 Approval of Minutes 3 of 6 • A new survey will be undertaken to determine the exact locations and elevation of the rock. • Upon completion of the survey, a determination will be made on how much of the rock, if any needs to be removed to meet the goals of the project. • The project will continue to be scope managed so costs remain within the approved amounts including a $50K addition of funds approved by the BCC for the project. • Staff intends to request a 30 day extension for completion for the project from any applicable agencies. 3. Marco South Update Gary McAlpin reported: • It is anticipated the renourishment will be completed by 4/19/13. • The rock work associated with project is underway and the schedule may be impacted by inclement weather. • The rock work is anticipated to be completed by 5/1/13 but, as a precautionary measure, Staff will be requesting a 14 day extension to complete the work from the City of Marco Island and any other necessary agencies. 4. Marco Beaches Laser Grading Update Gary McAlpin reported there was a delay in issuance of the Purchase Order, however the work is anticipated to be completed by 5/1/13. VIII. New Business 1. CO No.3 to WO 45-141808 Peer Review ES * Atkins Proposal—Backup Material Gary McAlpin provided the Executive Summary Recommendation to approve Change Order No. 3 to WO 45-141808 and authorize the expenditure of Tourist Development Category "A" tax funds for a Peer Review of the Collier County Beaches volume design by Atkins North American, Inc. under Contract No. 09-5262-CZ for a lump sum amount of$12,472 dated April 11, 2013 for consideration. The request is for compensation of additional time incurred on the work above and beyond a typical Peer Review analysis including attendance at public meetings for explanations of the work completed. Speaker Bob Krasowski posed questions to Mr. McAlpin on detailed requirements of the Peer Review which were answered by Mr. McAlpin Mr. Pires stated the written documentation provided does not support the additional payment request in the area of meeting attendance and the information should be clarified. Mr. Rios moved to recommend the Board of County Commissioners approve Change Order No. 3 to WO 45-141808 and authorize the expenditure of Tourist Development Category "A"tax funds for a Peer Review of the Collier County Beaches volume design by Atkins North American,Inc. under Contract No. 09-5262-CZ for a lump sum CAC May 9,2013 VI-1 Approval of Minutes 4 of 6 amount of$12,472. Second by Mr. Burke. Motion carried 6 "yes"—1 "no." Mr. Pires voted "no." The Committee requested Staff to revise the Executive Summary before presentation of the item to the Tourist Development Council and Board of County Commissioners to address Mr. Pires concern on the backup documentation related to the request. 2. BCC Workshop—Update Gary McAlpin provided the Executive Summary "Recommendation to approve the Atkins North American peer review of the Coastal Planning and Engineering design for the 2013/14 beach renourishment project and conduct a workshop to determine exact sand volumes to be placed for the 2013/14 project" dated April 11, 2013 for information purposes. He noted a BCC workshop was held on April 5, 2013 where the major beach renourishment project was discussed including the parameters of the Board of County Commissioners approval and the quantities of sand to be placed in specific location. He reported the bids for work necessary to complete the major beach renourishment are due back to the County on April 16, 2013. Chairman Sorey reported it is important to endorse the methodology and models developed to complete the design as proposed. This requires final survey data before the sand is placed to ensure the methodology utilized is successful in achieving the plans goals. It is not prudent to solely focus on determining the exact quantity of sand to be placed in specific areas. Speaker Bob Krasowski questioned the requirements for payment by the Pelican Bay for their renourishment, when the jetty at Doctors Pass will be repaired and an explanation on why the sand dredged from Doctors Pass can't be placed just south of the Pass. Chairman Sorey reported the charges to Pelican Bay will be a lump sum per cubic yard price including mobilization costs. The Doctors Pass jetty repair will be undertaken when funds become available. The existing permit for the dredging at Doctors Pass requires the sand to be placed at Lowdermilk Park(near shore placement) and the County is seeking an amendment to place the sand south of Doctors Pass. On a related note, there may be approximately$1M proposed for beach renourishment engineering from a State funding source via Senator Richter's proposal. 3. Doctor's Pass Dredging survey and Discussion * Humiston & Moore Proposal-Backup Material * Survey of Doctors Pass -Backup Material * Engineering Monitoring Report-Backup Material Gary McAlpin provided the Executive Summary"Recommendation to approve Work Order with Humiston &Moore Engineering for Doctors Pass Maintenance Dredging for a not to exceed time and material amount of$36,910, make a finding that this item CAC May 9,2013 VI-1 Approval of Minutes 5 of 6 promotes tourism and approve necessary budget amendment from 195 reserves"dated April 11, 2013 for consideration. He noted: • The bathometric survey and engineering report has been completed including recommended volumes (approximately 36K cy) of sand to be removed from the Pass. • The request is for the preparation of bidding specifications and construction phases services required from the vendor for the work associated with the dredging. • The existing permit requires the sand to be placed at Lowdermilk Park. • Staff proposes to amend the existing permit so the sand may be placed south of Doctors Pass, thereby possibly reducing the overall sand volume required to complete the major beach renourishment project. • Staff anticipates the following schedule: • Item heard by the Tourist Development Council on 4/22/13. • Item heard by the Board of County Commissioners on 5/14/13. • Florida Department of Environmental Protection (FDEP) approval in June. • FDEP Notice to Proceed issued on 8/15/13. • If a permit is not granted or delayed, Staff would rely on the existing permit and place the sand at Lowdermilk Park. • Rock removal is not proposed, as the funds are not available and the current practice has been successful for a 3 -5 year time frame. Speaker Bob Krasowski expressed concern the work would be undertaken during turtle nesting season and consideration should be given to initiate the work on 11/1/13. If TDC funds are intended to be utilized to complete the work, it may be prudent going forward to consider development of an MSTU to fund maintenance of the Pass. Chairman Sorey reported there is an Inter-local Agreement between the County and City of Naples which restricts where any activity may occur given TDC funds are utilized to complete the work. Mr. McAlpin stated the request is for approval of the engineering plans and specifications, construction phase support, observation and final certifications associated with the dredging project. Mr. Moreland moved to recommend the Board of County Commissioners approve Work Order with Humiston &Moore Engineering for Doctors Pass Maintenance Dredging for a not to exceed time and material amount of$36,910.00. Second by Mr. Raymond. Carried unanimously 7—0. Mr. Rios moved to make a finding that the item promotes tourism and recommend the Board of County Commissioners approve necessary budget amendment from 195 reserves. Second by Mr. Raymond. Carried unanimously 7—0. IX. Old Business CAC May 9,2013 VI-1 Approval of Minutes 6of6 None X. Announcements None XI. Committee Member Discussion None XII. Next Meeting Date/Location May 9,2013—Government Center,Administration Bldg. F,3rd Floor There being no further business for the good of the County, the meeting was adjourned by order of the chair at 2:38 P.M. Collier County Coastal Advisory Committee hn Sorey, III, C airman These minutes approved by the Board/Committee on t Aci.(, ' 'L3 as presented )( or as amended CL `v