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Divisional Hurricane Plan DIVISIONAL HURRICANE PLAN PRE-STORM PHASES 1. All employees should plan for the event of a catastrophic storm. Preparation is the key for your family and property's - survival. 2 . Prior to the season, determine what action is best for your family to take if it appears a hurricane will landfall. The plan will vary depending on where you reside and the hurricane's characteristics. 3 . Should your decision be to evacuate your family to an inland location outside of the threat area, identify the following prior to the season. A. Will it be at a friend or relative's house. Know their phone number(s) and strike an agreement before the season. B. Will it be an inland hotel - if so - what requirements are there to secure a room prior to your leaving the area. Will reservations require a credit card number, and how much in advance do you need to notify the hotel. Note: Rooms will be scarce in the inland counties South of Orlando. C. Will you choose to evacuate to a local shelter. Should this be your choice two options exist. The first is that your family evacuates to a designated shelter with neighbors, or secondly, your family may evacuate to a shelter especially declared for the families of emergency service workers exclusively. Our Emergency Management Department will identify and announce such shelters should the need present itself. 4 . Should you choose to evacuate or not, it is wise for your family to have a survival kit. The kit should be pre-packed, sealed, and set aside for specific storm use. The kit may consist of two packages, cases or boxes with the first containing basic food products and drinking water. The foods should have extended packaged life, and don't forget to include a can opener. The second case should have several days worth of clothing, basic toiletries and blankets. There are numerous small items that should be included in your survival kits. Contact the Emergency Management Department for additional information on your survival kit. 1 5. Another important pre-packed bag that should be set aside and packaged is your personal jump kit. Should a hurricane landfall, you can expect to be on duty for multiple days in a row. Therefore, your kit should contain 3 sets of clean clothes, several towels, toiletries, personal-full body rain gear, several pairs of shoes, some high protein air sealed food bars (Granola, etc. ) , flashlight with batteries, - transistor radio with batteries, about 5-10 dollars in dimes and quarters (mechanical vending machines) and other - items you feel necessary for your comfort and survival for up to 5 consecutive days. 6. It is now time to prepare your home and property. Prior to the season make sure you have shutters and required hardware ready for use and quickly accessible, plywood and window tape on hand, a plan for your outside furnishings, and your boat. Have it all figured out long before the crisis develops. Each on-duty employee will be given 4 to 6 hours to go home and prepare their family and home for the pending weather. Those off duty will be given 4 to 6 hours prior notice to their assigned reporting time. Be prepared so that you can use the time wisely. Contact the Emergency Management Office for additional tips on protecting your home. 7 . When you are reporting for duty, wear a uniform and/or have your county identification with you. Police road blocks will most probably be in place, and you'll need to get through to your identified deployment location. HURRICANE NOTIFICATION AND ACTION PHASES ALERT PHASE The alert phase is issued when a strike probability exists. It will be issued by the Emergency Management Office as required by higher authorities. Information updates will be given to Department Heads and other key personnel throughout the alert phase. ALERT PHASE ACTION All personnel will monitor the situation as it develops, and will initiate the following actions: 1. Assure that family survival kits, personal jump kits, family evacuation plans and home property is secured and in a readied status. -2- 2 . Telephone into their departments main telephone and advise the headquarters of their availability status and current contact phone number. 3 . Headquarters operators will contact employees, via telephone, after a reasonable time (one hour) has elapsed and the employee has failed to initiate the telephone contact. 4 . Department Directors will remain in contact with the Division Administrator advising their department's status and capability. 5. Department Directors will remain in contact with the Emergency Management Department for information updates. These updates will normally be initiated by the Emergency Management Department as more current information becomes available. 6. Department Directors will conduct an equipment and resource readiness audit, and take appropriate actions to provide 100% capabilities. 7. Department Directors will begin to discuss mobilization plans with key staff personnel. WATCH PHASE A watch situation is declared when strike probabilities have increased significantly and storm growth and development is occurring. Time relevance in a watch is indicated as 24 to 35 hours from landfall. WATCH ACTION 1. Supplies and support equipment is packaged and readied for mobilization. All threatened, stocked resources will be readied for removal to a safe, accessible location. 2 . All reserve vehicles are readied for frontline use. Reserve vehicles will be shuttled to Headquarters and loaded with supplies and equipment from storage for delivery to a safe temporary warehouse. 3 . Department Directors will begin logistics planning for operational supplies such as fuel, food, water, temporary power and light. Other needs should be identified and included on a logistical check list developed by each department. -3- 4 . Department. Directors shall contact the Emergency Management Director and affirm where their department resources will need to be assigned. Areas and duties might include shelters and transportation of citizens who are unable to accomplish same without Emergency Service assistance. Each Department Director shall prepare a transportation and relocation schedule as indicated by the Emergency Management Department. The Emergency Management Director will provide each Department Director with the earliest identifiable time schedule associated with the need to begin the mobilization process. *** 5. The Emergency Management Director will notify Department Directors as early as possible that a recommended evacuation and/or a hurricane warning appears imminent. Upon such notice, Department Directors shall: A. Begin a mandatory recall of off-duty personnel with a report in time, and pre-designated reporting station notification 4 to 6 hours prior to the report in time. B. Department Directors will schedule on-duty personnel for a 4 to 6 hour release period during the period when off-duty personnel are reporting in. C. Department Directors shall establish and execute a vehicle/crew assignment plan and a shelter assignment plan for all units - frontline and reserve included. D. Department Directors shall complete loading of supplies and order relocation of same to a secured and safe location. E. Department Directors shall inform the Division Administrator of their agencies state of readiness and mobilization. F. All emergency units will be dispersed to protected locations and stand by for additional information and instructions. The locations for disbursement should be geographically logical and include a modified zone response map. G. Calls for Emergency Service will continue to be transmitted and assigned to units through Control Dispatch. H. The Department Director will maintain contact with medical facilities in order to identify who and how many emergency patients can be served by each. Same will be routed to the department dispatcher who will control and balance patient loads to the various facilities. --4- l ' 6. Upon notification of an imminent warning being announced, the Department Director of Helicopter Operations will plan to remove the helicopter to a safe location. Same shall be executed as soon as possible and a pilot shall stay with the aircraft. The Chief Pilot shall report to EMS Headquarters and assist as needed, especially in the coordination of allied agency support aircraft use. The Chief Pilot shall advise the Division Administrator and EOC of resource availability and status. (See helicopter operation) 7. Upon notice of a recommended evacuation or imminent warning, the Chief Medical Examiner, his staff, and associated resources shall report to EMS Headquarters for coordination and information flow purposes. The Division Administrator and EOC shall be notified of same once the Medical Examiner's Office arrives at EMS Headquarters. The Medical Examiner shall coordinate his own resources as the need arises, however; relocation to safe locations shall be in cooperation with EMS departmental actions. WARNING PHASE Landfall is extremely probable within 24 hours, and a recommended evacuation will most probably be upgraded to a mandatory warning. WARNING ACTION 1. Confirm Emergency Management coordination items and implement same as directed regarding citizen safety and needs. 2 . Relocate off-road, 4-wheel drive vehicles to critical areas of need in the county (Marco Island, Coastland areas) and move conventional vehicles to safe inland areas. Perform this action prior to the warning announcement. 3 . Evacuate emergency units to safe areas and high ground areas prior to actual landfall of the hurricane, however; this action should not occur too early in the warning phase. 4 . Command personnel assigned to EMS Headquarters should evacuate to County Building F near the EOC during the warning period. The move should be two-staged and coordinated with the Division Administrator and EOC. 5. Approximately 6 to 8 hours of actual landfall, all units should be in a safe secure area. All personnel should use this available time to rest and refresh themselves as much work is to come during the recovery stage. -5- RECOVERY PHASE The period after landfall and when conditions exist allowing for damage assessment and recovery actions. RECOVERY PHASE ACTIONS To support the reconciliation of the county to a normal state of operation. 1. Once an all-clear has been called, Department Directors will need to ascertain the serviceability of their assigned resources. Directors will report the serviceability to the Division Administrator and EOC. 2 . Department Directors will receive information from the EOC regarding the accessibility of various county areas. 3 . Department Directors will begin to relocate resources back into their primary areas of assignments bearing in mind the accessibility information. 4. Department Directors will contact the EOC and receive direction regarding the established priorities and their role in accomplishing same. 5. Department Directors shall not release personnel until confirmation of such action is approved by the Division Administrator and EOC. -6- i�- ______ � RESPONSE STORM EVALUATION WORK SHEET This work sheet will be completed each time a Marine -- -- ' Advisory containing storm that include Marco Island is issued by the National Hurricane Center. RESPONSE STORM Marine Advisory "",r w /"�° attached ,","="t track analysis) Date , u^eurzuxs- Lat. Long._�_�����Maximum Winds: Speed of Movement of Movement: Storm «°t°x"`r`_______ TASK RESPONSE o^rvnu ASSESSMENT 1. County in Watch/WARNING Area? Watch: Yes From To Very Likely Warning: Yes FromTo ------- -` Is the storm likely 2. Smallest probability ellipse that r i""l"^°" Collier County? to affect Collier ' County? zz-x"", % ellipse """° o"" ^ " c�� ^. \' z^-^,", % ellipse ----,""° °° " °lr____ ''' 3«'»"""--__% ellipse *»-:"",--__% ellipse ----'"q�° • - ' 3. Probability for Marco Island from the Marine ^x,m",r' Not Likely probability vs 30-40% `-------' 36'^"", p,"^°^^l^ty % vs 20'25% �r 48'»"", probability % vs 13-18% � . � FORECAST WORST CASE � � ~ TRACK TRACK When is the Storm 1. Forecast Track likely to affect time estimate Collier County? 2. Probability ---- __-- _ Time a^i=^° time estimate 3. Forecast error ----- time estimate: • 50% prob. ellipse 70% prob. ellipse 90% n,"*, !oip"° Forecast Max Winds^" How intense is the 1. Current ��� Error ���� Storm likely to be Intensity ' when it affects 2. 12-hour ---- ----' --_- Response Winds County? Intensity 3. 24-hour ---- ---- Intensity , ---- 4. 48-hour . Intensity __ --__ SSHS Cat. Ave. Intensity Error: . ' ' -------- (12 »,-zomv:, 24 o,'omvo. 48 hr-21m,x> How large is the Radius of ------- storm likely to be Current Tropical Storm Winds /,+^�/^^°n^> • ' when it affects 48 hr forecast 24 hr forecast -------- Radius of Tropical Collier County? -------- Storm wi"o,_______ - . What type of storm 1. Forecast approach �° likely Para Type: ~~^`^^^^^"» ------ »°"v"""" Type--- to affect Collier ----- ''''-''"-----------'- c"."tr' 2. Worst Case Types_ _ --------'--_--_—_. *SSMS - /o^FIx','*PS��-������ ---__---�~----_____- • RESPONSE STORM EVALUATION WORK SHEET (CONTINUED) RESPONSE STORM TASK RESPONSE INDICATORS ' What level of evacu- ation is required to Reference Hurricane from Southwest Mlorida Evacuation respond to this Hurricane Evacuation Plan storm threat? Level What is the minimum 1. Clearance Time: evacuation time to 2. Pre-landfall Hazard Time: respond to this Tinimum Evacuation (radius of tropical storm winds Time: storm? divided by: forecast wind speed) ' Preparation Time What is the amount I. Time of Day: Night Da of time needed to y Time Left: mobilize resources to 2. Day of Week: Weekday (Preparation Time -- respond to this storm? y Weekend plus Minimum Evacu- Holiday ation Time and sub- ;/ 3. Available time left tract total from Time Estimate figure .,,,,; \ from previous WORK SHEET What response is 1. Initiate/Continue TDS Actions: necessary at this Yes _ time? No TDS Phase:____ 2. Initiate Evacuation Decision Making: Yes___ By (Time) No PROTECTIVE ACTION RECOMMENDATIONS • Recommended Evacuation Declaration of State of Local Or Yes___ No__ Evacuation Order • Emergency Yes Announcement issued at Yes No No __Attached 11111. Attached Resolution: Yes No M Attached Evacuation Level___ Areas recommended -- for Evacuation Evac. Zones/Levels Proclamation: Yes No Attached Attached Attached Mobile Homes: Yea No Mobile Homes Yes No A t ' *Nursing Homes: <8n Number of Shelters to be opened *Hospitals: *Shelters to be opened: Number of Shelters on Standby - Order issued at Closing of Schools Yes No Closing of Schools: Announcement issued at Announcement issued 1 at Close of County Offices Yes_ _ No_ Closing of County Announcement issued at Offices: Announcement issued ■ at • Marine evacuation advisor Marine Evacuation Yes_ No Announcement issued Announcement issued at at ____---__---- ■ Attachments: Voluntary Evacuation Areas to Evacuate___ Resolution Proclamation Evacuation OrdereelarEvac ti n Local Emergency Evacuation Zones/Areas Evacuation Orderr