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CCLAAC Minutes 11/16/2012 I ., ,. .-.., ,..,, , 161 2 A C ,-H-v .,,RwiErpi JAN 1 b 2013 a November 16,2012 BY: MINUTES OF THE MEETING OF THE CONSERVATION COLLIER LAND ACQUISITION ADVISORY COMMITTEE Naples,Florida,November 16, 2012 LET IT BE REMEMBERED, the Conservation Collier Land Acquisition Advisory Committee, in and for the County of Collier, having conducted business herein, met on this date at 9:00 A.M. in SPECIAL SESSION at North Collier Regional Park Administration Building, Conference Room A Naples, Florida with the following members present: CHAIRMAN: Bill Poteet VICE CHAIRMAN: Clarence Tears (Excused) Fiala ./ Tony Pires (Excused) Hiller Jeffrey Curl Henning��' Jeremy Sterk(Excused) Coyle ,� Lauren Gibson ,crieliet __ __ Tracy Dewrell l�tGan c.e Todd Allen (Excused) John Burton, II ALSO PRESENT: Alexandra Sulecki, Conservation Collier Coordinator, Program Manager Melissa Hennig, Sr. Environmental Spec., { Barry Williams, Director, Parks and Recreation Tony Ruberto,Project Manager, Parks and Recreation Rhonda Cummings, Collier County Purchasing Steve Carnell, Director, Collier County Public Services 1 irate: ' Item* I 0 l 2-k Copies to: l 1 2 A \\ November 16,2012 I. Roll Call Chairman Poteet called the meeting to order at 9:00AM. Roll call was taken and a quorum was established. The following Gordon River Greenway Stakeholders were present: Terry Cook, Bears Paw; Kerry Keith, Naples Airport; Mike Delate, O. Grady Minor and Assoc.; Matt McLean,Naples Zoo; Nicole Johnson, Conservancy of Southwest Florida; Bill Barton, Southwest Florida Land Preservation Trust; Sue Falkner, Metropolitan Planning Organization. II. Approval of Agenda Mr. Curl moved to approve the Agenda. Second by Mrs. Gibson. Carried unanimously S—0. III. Approval of October 12,2012 Minutes Mr. Curl moved to approve the minutes of the October 12,2012 meeting as submitted. Second by Mr.Burton. Carried unanimously S—0. IV. Old Business A. Gordon River Greenway Project Bids Review Alex Sulecki provided the following documents for information purposes: • "Bid Schedule for Gordon River Greenway Park"dated November 16,2012—(CLAAC Agenda Item IV.A). • "Engineers Opinion of Probable Cost For Gordon River Greenway Park"dated November 16,2012—(CLAAC Agenda Item IV.A). • "Item Description: Grand Total—Gordon River Greenway Park"dated November 16, 2012—(CLAAC Agenda Item IV.A). • Spreadsheet outlining a cost share analysis between Conservation Collier, Parks and Recreation and the Naples Zoo and the bid estimates by the top 3 qualified vendors, Manhattan Construction,J.L.Wallace, Inc.and Gates, Inc. Tony Ruberto and Barry Williams provided an overview of the bids received for construction of the Gordon River Greenway with the following noted: • Boardwalk"alternates"have been identified within the project. • As additional funds become available,the parties may choose to complete any or all of the "alternates"as the permits issued to construct the project are valid for 8 years including extensions. • The uncompleted options will not affect the main transportation nodes proposed for the project. During Committee discussion,the following recommendations were approved: Solar Lighting Discussion occurred on the ramifications of installing solar light fixtures within the project. Staff reported the"payback period" for the solar lighting option is approximately 10 years,and regardless if this option is chosen,the project will be"hard wired" to ensure adequate infrastructure is available to provide exterior lighting to the project. • 2 ,. 161 November 16,2012 Mr. Curl moved to reconunend to not pursue installation of solar lighting fixtures within the project area. Second by Mr.Burton. Carried unanimously 5—0. Mulching of site clearance vegetation Discussion occurred on the rationale for extra charges/credits proposed by the bidders for stockpiling the mulched material on site. Staff noted the key is to determine the most overall cost efficient estimate for the project,and subtract or add any options to identify the most optimal proposal. Some vendors may have reductions in one area and up charges in another. An individual vendor's rationale for up charges/credits for different functions of the construction process may differ from another vendor based on the logistics of their particular operation. Mr.Burton moved to recommend that any tnulching associated with the project due to clearing activities remain on site. Second by Mrs. Gibson. Carried unanimously 5—0. Boardwalk and bridge decking Mr. Curl moved to recommend that IPE materials be utilized for the boardwalks and bridge surface throughout the entire project as specified by Q. Grady Minor,Inc. in the bid package. Second by Mrs. Gibson. Carried unanimously 5-0. Pathway in southeast corner of Conservation Collier property Discussion occurred on a section of the pathway between the proposed boardwalk and the southerly end of the pedestrian bridge on the Conservation Collier property. Staff noted although the characteristics of the area allow for pavement, it may be difficult to place the pavement as the location is between wetland areas. It was noted this portion of the pathway may need to be constructed as"boardwalk." Mr. Curl moved to recommend a boardwalk utilizing an IPE surface be constructed in the area in question,providing said change provides for a notninal increase or a decrease in construction cost in relation to the paving costs. Discussion occurred on defining"nominal." Without a second,the motion was not considered. Mr.Dewrell moved to recommend a boardwalk be constructed utilizing an IPE surface in the area in question if the costs are equal to or less than that of the currently proposed asphalt surface. Second by Mrs. Gibson. Carried unanimously 5—0. Cost share analysis Tony Ruberto and Barry Williams provided an overview of the cost share requirements for the parties with the total cost of the project estimated at$8,976,943 with Conservation Collier portion being$2,042,482. • 3 k 161 2A \\ November 16,2012 Under Committee discussion it was noted: • The estimates allow for standardized benches which may be upgraded as necessary through donation programs,etc. • Staff needs to clarify if additional charges are due to FPL by the parties,however this will not affect the Conservation Collier portion of funds required to construct the project. V. New Business None VI. Coordinator Communications None VII. Sub-Committee Meeting Reports A. Outreach Tony Pires,Chair Mr. Curl provided the report noting a meeting was held where the Program's brochure was discussed. B. Lands Evaluation and Management—Jeremy Sterk,Chair Mrs. Gibson stated no meetings had occurred. C. Ordinance Policy and Procedures—Bill Poteet,Chair None VIII. Chair Committee Member Comments None VIII. Public General Comments None IX. Staff Comments None There being no further business for the good of the County, the meeting was adjourned by order of the chair at 10:45A.M. Conservation Collier Land Acquisition Advisory Committee Bill Poteet,Chairma 4 161 2A November 16,2012 j These minutes approved by the Board/Committee on as presented " or as amended 5 • .... R