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02/18/2013 MinutesMINUTES OF MEETING HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, February 18, 2013 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive, Naples, Florida. Present and constituting a quorum were: Ron Parrott George Coombs Marsha Coghlan James A. Marshall Henry Michaelson Also present were: Calvin Teague Greg Urbancic James Carr, PE Several Residents Chairman Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary District Manager District Attorney District Engineer The following is a summary of the minutes and actions taken at the February 18, 2013 Heritage Greelts CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda There were no changes made to the agenda. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the agenda was approved. THIRD ORDER OF BUSINESS Audience Comments There not being any, the next item followed. February 18, 2013 Heritage Greens C.D.D. FOURTH ORDER OF BUSINESS Approval of the Minutes of the January 21, 2013 Meeting Mr. Teague stated each Board member received a copy of the minutes of the January 21, 2013 meeting and requested any corrections, additions or deletions. There not being any, the next item followed. On MOTION by Mr. Parrott seconded by Mr. Marshall with all in favor the ininutes of the January 21, 2013 meeting were approved, FIFTH ORDER OF BUSINESS Old Business A. Gate Maintenance Proposals The following was discussed: • The Board was provided with gate maintenance proposals from Action Security and Advanced Door and Gate. • Mr. Marshall presented the Board with an alternate option. He suggested removing the swing gates and only using lift arms. Lift arms will need to be installed at the exit gate, which will cost approximately $5,000. Using lift arms will also require less maintenance. • The Board agreed with Mr. Marshall's suggestion. They would like to eliminate the security guard contract and look into other options such as tole- entry, access codes or clickers. • An analysis will be prepared for the Board's review and presented at the March meeting. • Mr. Michaelson commented any changes should be discussed with homeowners. B. Security Camera and Gate Discussion Mr. Marshall provided an update on the new security camera and provided sample pictures. • The new experimental camera was installed. • License plates cannot be identified from moving vehicles, but can be read from a stopped vehicle. • Two new spotlights were installed on top of the guardhouse for better lighting. • Total costs were approximately $200. • There was Board consensus to continue using this camera system. 2 February 18, 2013 Heritage Greens C.D.D. C. Clicker Distribution Program Mr. Teague provided an update on the clicker distribution process. Mr. Marshall will continue to participate in this process. SIXTH ORDER OF BUSINESS New Business A. Consideration of Having the HGCA Maintain Assets for the CDD i. Sidewalks and Wall ii. Irrigation and Landscaping The above items were tabled until a proposal is submitted by the HGCA. SEVENTH ORDER OF BUSINESS Supervisor Committee Reports A. Landscaping and Beautification i. Front Entrance Landscape Proposals The Board reviewed three landscaping proposals and Ms. Coghlan recommended PJM in the amount of $5,156, which includes irrigation. On MOTION by Ms. Coghlan seconded by Mr. Coombs with Ms. Coghlan, Mr. Coombs, Mr. Marshall and Mr. Michaelson voting aye and Mr. Parrott voting nay the proposal from PJM in the amount of $5,156 was approved. B. Drainage and Preserves This item will be moved under the Manager's Report going forward. The Board requested proposals for cleaning the storm sewer system. Proposals will also be obtained for stormwater system analysis. EIGHTH ORDER OF BUSINESS Manager's Report A. Follow -Up Items Mr. Teague reported the following: • A warranty claim letter was sent to the striping contractor regarding their work, but a response was not received. • The Special Detail Report was provided to the Board. There was discussion regarding the lack of citations being issued. Mr. Teague will send another letter to the Sheriff's Department requesting stricter enforcement and inviting them to attend the next meeting. • Pictures were distributed of the sinkhole analysis. The damage is 48 feet from the lake. Severn Trent Environmental Services provided a proposal to repair the sinkhole at a total cost of $11,253.56, which includes previously performed work. 3 February 18, 2013 Heritage Greens C.D.D. On MOTION by Mr. Parrott seconded by Ms. Coghlan with all in favor the proposal from Severn Trent Environmental Services at a cost of $11,253.56 was approved. B. Approval of Financial Statements The financial statements were reviewed. On MOTION by Mr. Marshall seconded by Mr. Coombs with all in favor the financials were approved. NINTH ORDER OF BUSINESS Attorney's Report There being no report, the next item followed. TENTH ORDER OF BUSINESS Engineer's Report There being no report, the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors' Requests and /or Comments Surveying by the Golf Course in the preserves was discussed and concern was expressed with regard to encroachment by the Golf Course into the District's preserve area. TWELFTH ORDER OF BUSINESS Audience Comments Mr. Jordan commented on the Sheriffs patrol and sand/debris in storm basins. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the meeting was adjourned at 7:35 p.m. a�t — Calvin Teague Secretary 4 III " Ronald Parrott Chairman