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02/15/2013 AgendaPort of the Islands Community Improvement District Board of Supervisors Norine Dillon, Chairperson Calvin Teague, District Manager Theodor Bissell, Vice Chairman Daniel Cox, District Counsel Richard Ziko, Assistant Secretary Ronald Benson, District Engineer Dale Lambert, Assistant Secretary Joel Anthony (Tony) Davis, Assistant Secretary Regular Meeting Agenda Friday, February 15, 2013 —10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the January 18, 2013 Meeting 3. Public Comment Period 4. Old Business A. Review of Landscape Maintenance Performance B. Update on U.S. 41 Median Flooding C. Discussion of Severn Trent Contract Amendment for Fiscal Year Timeframe 5. New Business A. Discussion of Potential CID Maintenance of Orchid Cove Utilities 6. District Manager's Report A. Approval of the January 31, 2013 Financial Statements and Check Register B. Report on Follow -up Items 7. Field Manager's Report A. Discussion of January 2013 Operations Report S. Attorney's Report A. Update on North Hotel Bankruptcy Proceedings B. Update on Lot 45 Drainage Swale Agreement C. Update on Sunset Cay Utility Dedication 9. Engineer's Report A. Review of Closeout of the New Water Treatment Plant Project B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday, March 15, 2013, at 10:00 a.m. District Office: Severn Trent Services, Inc. 5911 Country Lakes Road Fat Myers, Forida 33905 239 - 245 -7118 htlp:iipoicld.com' Meeting Location: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 239 - 430.0808 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59699503 State of Florida Counties of Collier and Lee Before the undersigned authority, personal appeared Lynn Schneider, says that she serve the Order Entry Data Specialist, of the Napl Daily News, a daily newspaper published at N in Collier County, Florida: distributed in C and Lee counties of Florida; that the attach copy of advertising was published in said newspaper on dates listed. Affiant further says that the said Naples News is a newspaper published at Naples, in Collier County, Florida, and that the said newspaper has heretofore been continuously day and has been entered as second class mai matter at the post office in Naples, in said Collier County, Florida, for a period of 1 y next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for t purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/28 AD SPACE: FILED ON: 66 LINE 09/28/12 Signature of Affiant Sworn to and Subscribed Personally known by me EtZl CAROLPAWiINSKI MY COMMISSION # EE 45538 EXPIRES: November 28, 2014 BendedTTtu Pift d Insurance Agency ig Teague, Cal From: soto <sotolawn @yahoo.com> Sent: Thursday, February 14, 2013 4:09 PM To: Teague, Cal; rcziko @embarqmail.com; 'Dillon Norine'; crcuster @aol.com; Edge, Robert; Casey, Bob; 'Dale Lambert' Subject: POI Notes Feb 2013 Good Afternoon. Walk through (drove around property) consisted of Robert Edge, Norine Dillon, and Robert Soto on 2/11/13.{ • Mulch will be completed this week. • We received notice this morning that damage was done to the lanedian due to a vehicular accident. • Property has been fertilized at all Floratam areas. • Overhanging limbs on Cays Dr. from Oak Trees were trimmed back to avoid damage to trees caused by RV's and garbage disposal trucks. • Turf weeds are almost completely killed. We will continue to do treatments. • We would like to inform the board we will no longer be out sourcing a pest control company. We have hired a certified pest control operator. • Robert (Soto) identified to Norine where plants (referencing to January's recommendation: Soto's Lawn is recommending replanting plants can East side of bridge at 41 median 'We„ have treated area before, but rest.Alts have better. We recommend installation o, -oxty Fakahatchee (3 gallon) at $12 totaling $720, Also, eiighty F rt�,!bush (3 gallon) at $12, totaling $960) would be installed if accepted. Thanks, { Claire Campbell' p Contact us: Claire info2sotolawn.com (Office) Robert robertPsotolawn.com Scott scott@sotolawn.com Donna don na@s_otolawn.com Lila lila @sotolawn.com (irrigation) FIRST AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT FOR WATER AND WASTEWATER OPERATION AND MAINTENANCE DATED MAY 1, 2012 Between SEVERN TRENT ENVIRONMENTAL SERVICES, INC. and PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Dated February 15, 2013 THIS AMENDMENT TO THE AMENDED AND RESTATED WATER AND WASTEWATER OPERATION AND MAINTENANCE AGREEMENT DATED MAY 1, 2012 (hereinafter, the "Amendment") is made and entered into this day of , 2012, by and between Port of the Islands CID, an independent special district organized under the laws of the State of Florida (hereinafter the "District"), and Severn Trent Environmental Services, Inc., a Texas corporation with its principal place of business at 16337 Park Row, Houston, Texas 77084 (hereinafter the "Operator'). WHEREAS, the parties wish to Amend the Amended and Restated Water and Wastewater Operation and Maintenance Agreement dated May 1, 2012 ( "Agreement ") to have the tern and accounting for the Annual Repair and Maintenance Budget, the Annual Process Residue Budget, the Annual Chemical Budget and Annual Mosquito Control Chemical Budget concide with the District's fiscal year. NOW, THEREFORE, in consideration of the mutual agreements herein contained, and subject to the terms and conditions herein stated, the parties agree to the following Agreement Amendments: Article 1. DEFINITIOfNS "Agreement Year" is amended to mean the consecutive twelve (I2) month period during the term of the Agreement (including the renewal options) that begins on October l of each year and expires on September,2030 of the following year in order to coincide with the District's fiscal year. 1 Formatted Stri_ __. �.....H kethr ough ` Article 2 TERM AND TERYIINATION Section 2.1 Term (a) This Agreement shall remain in full force and etTect until September 30, 2015 unless terminated for cause as provided for in Section 4.2 of the Agreement. (b) Thereafter, this Agreement may be renewed by mutual agreement of the parties and the parties intent to commence negotiations for the renewal of this Agreement at least one hundred eighty (180) days prior to its expiration. Article 3 'VIISCELLANEOUS Section 3.1 Severability Should any part of this Amendment for any reason be declared invalid or void, such declaration vvill not affect the remaining parts of this Amendment or the Agreement, which will remain in full force and effect as if the Amendment and Agreement had been executed with the invalid portion eliminated. Section 3.2 Counterparts This Amendment ma be executed in more than one counterpart, each of which shall be deemed an original. r `3 Section "3 Capatalized `' cans Ca(zatalizwd err ° in this Am idment shall have the same meaning as provided in the Agreement. Page I Section 3.4 Remaining Terms of the Agreement Any term of the Agreement not specifically amended hereby shall remain in full force and effect. IN WITNESS WHEREOF, the parties have duly executed this Amendment effective as of the date first set forth above. DISTRICT: By:. ._.._ ..._ w....._ _ Name: Norine Dillon Title: Chairman SEVERN TRENT ENVIRONMENTAL SERVICES, INC. By:....,,,,,,_.. Name: Dana Kaas Title: Vice President Operations Approved as to form and legal sufficiency this day of . __ EXHIBIT A SCOPE OF WORK — OPERATING SERVICES It is the intention of this Section to more fully describe services related to maintaining the water treatment plant, the wastewater treatment plant, the water distribution system and the wastewater collection system of the District. The services are described in Article 4 SCOPE OF SERVICES AND OPERATOR'S RESPONSIBILITIES and expanded or clarified in specific cases as presented in this Appendix. The following describes the Operating Services to be provided under this Contract: Provide Labor, materials and equipment to operate the Facilities as defined in Article 4.1, 4.4 and 4.6. Labor includes the work force (Operator, Operator Trainee and Part Time Operator), to conduct the process control, testing and routine and preventative maintenance for the daily operation of the Facility. This includes the direct supervision of the base efforts of the project. This management supervision includes the Senior Area Manager's time (2 hr /week), the Project Manager's time (8 hrstweek) and an Administrative Assistant (2 hr /week), related to the basic daily operation of the system. Indirect labor is also provided in the base price. Such support will include regulatory compliance assistance; implementation of safety programs; formulating policies, procedures and guidelines to ensure employee safety; and regulatory compliance. Our Technical Services Group provides additional technical and engineering expertise to address specific operational process issues and challenges. Repair and Replacement will be provided under Section 4.5. Operator will be responsible for Annual Maintenance Expenditures not to exceed the Annual Repair and Maintenance Limit. It does not include labor, materials and equipment for major repairs exceeding the annual repair and maintenance limit defined in Section 4.5. In calculating the base fee, an estimate of Operator's time, management time and supervision time was included to cover costs including the efforts related to the work under the annual repair and maintenance limit. Work exceeding the annual repair and maintenance limit requires direct labor, material, equipment and supervision time, which will be charged to the District is described in Section 8.3. Testing services in the base fee include: on -site laboratory process testing conducted by the Operator, permit testing required under the Facility Wastewater Discharge Permit and Water System Operating Permit. See Section 4.8. Page 3 Furnishing and controlling chemicals for the operation of the water and wastewater treatment systems are included in the base fee. Also, included is the furnishing of fuel for the emergency generator for monthly testing, lubricants for routine and preventative maintenance, laboratory and safety supplies, office supplies, computer supplies, operator vehicles, vehicle insurance, registrations and vehicle maintenance. Routine maintenance of facilities and equipment shall be in accordance with Sections 4.4 and 4.12. Operator will utilize a computer maintenance management system for all water treatment and wastewater treatment system equipment. This computer system will generate work orders on a routine basis for all routine and preventative maintenance activities. Completed work orders will be entered into the program and a monthly report will be generated showing all activity. The program will be able to track and report the history of service and repair of all major pieces of equipment. This maintenance summary report will be submitted with the Operator's Monthly Report to the District. Process control and recordkeeping shall be in accordance with Sections 4.3 and 4.12. Operator will utilize a computer process control program to record all relevant process measurements, run process calculations and generate a monthly process control report. The process control report will be submitted with the Operator's Monthly Report to the District. Asset Management System Operator will maintain an up -to -date asset list of all major equipment and facilities in the water and wastewater treatment plants as indicated in Section 4.15. The asset list will include a report of the condition of the equipment. This list will be used by the Operator in preparing annual recommendations for repair and replacement. Disposal of'Process Residuals shall be in accordance with Section 4.7. Residual disposal costs included in the base fee are capped at $15,000 annually. If process residuals cap is not reached, Operator will reimburse District for amount below included limit. Page EXHIBIT B SCOPE OF WORK - UTILITY BILLING AND CUSTOMER SERVICE The District authorizes Operator to perform the services delineated in the following without the necessity of any further authorization from the District at the rates and charges shown. Operator will be compensated for all services identified at the rates and fees stipulated in this Agreement. t. Base Billing, Bill Printing and Customer Service Operator shall prepare and render all monthly utility bills to District's customers in accordance with the District's approved tariffs including the following services: (a) Maintenance, storage and history of customer accounts on Operator's system. includes miscellaneous changes to customer master records and input of customer meter readings; (b) Include laser printed bill, mailing, return envelope and first class U.S. Postage; (c) Read meters monthly by using hand held meter reading devices; (d) Opening of customer return envelopes, manual input of customer payments from remittance advices into Operator CIS/Billing system; (e) Preparation of deposit ticket and deposit into District's account; (1) District customer access to customer service representative and phone lines for account inquiry, establishment of new accounts, closing accounts and finalization of accounts; (g) Return of remittance advices, deposit slips, etc., to District; (h) Prompt response on behalf of the District to inquiries from District's customers; (i) Preparation and mailing of late payment reminder letters; (j} Discontinue water service and reconnect based on delinquent account or change in customer status. Page 5 Reports Operator shall prepare the following reports: (a) Daily Transaction Journal — a documentation of all monetary and non - monetary transactions which have been posted to a customer's account (available daily or as transactions occur); (b) Preliminary Meter Reading Report —a report indicating the meter readings entered for each account prior to billing. Errors in readings and/or consumption will be indicated for correction; (c) Account Balance Report — a report indicating each customer's current and past due balance; (d) Alpha -Cross Reference — a report listed in alphabetic order by customer's last name with a cross - reference index to the customer's account number; (e) Aged Trial Balance — A report listing each customer's account with total balance, current, 30, 60, 90 and 120 day balances (available once monthly); (f) Delete Report — a report listing all accounts which should be deleted from the District's file (available once monthly); (g) Past Due Report — a report indicating all delinquent accounts which have a balance other than current; (h) Meter Aging Report — a report which lists every account that had a meter installed between selected ranges of dates; 0) Consumption History Report — a report listing meter usage for up to twenty-four (24) months past by rate classification and meter size; (j) Monthly Billing Register — a report indicating cacti customer account billed with all pertinent information contained on the customer bill; (k) Monthly Activity Report — a report indicating a summary of all billings, adjustments and payments recorded during a particular calendar month. Specifically, it indicates (1) billing rate by class service (2) charges /adjustments by rate class (3) total payments received, and (4) total bills printed Page 6 3. Special Billing Services The fbIlowing additional billing services will be provided upon the District's request: (a) Special Customer Notices — Prepare and/or print special notices or "bill inserts" — charge quoted for each notice. Stuff "bill insert" with bills — charge $0.05 per insert. page; (b) Mail Special Customer Notices - Mail notices separately (not included with utility bill) to District's customers- Charge quoted for each mailing; (c) Mailing Labels — Print mailing labels from District's database. Charge $0.10 per each; (d) Rate Analysis Report — A report using historical usage information to analyze periods of I through 36 months past and consolidates totals by rate class and meter size. Charge -,SO.05 per customer record ($250. minimum charge); (e) Proposed Rate Billing Register — produces a billing register with proposed rates instead of current rates. This report is generated at time of normal billing; thus providing the District with side-by-side registers. Charge $0.05 per customer record ($250. minimum charge) (t) Rate Change — changes to rates and charges applicable to customer billing as requested by District. Charge - $100.00 per hour ($150. minimum charge); (g) Customer Message — adding or changing a special "customer message" on the customer bill form as requested by District. Charge - $25. per each addition or change. Page EXHIBIT C SCOPE OF WORK - FIELD SERVICES It is the intention of this Section to describe services related to maintaining the condition of the general public common properties of the District. This relates to items such as the streets, drainage system, landscaping, street lights, signage, decorative features such as decorative walls, and accessories such as the irrigation system. The following describes the Field Services to be provided under this Contract I. Community Enhancements - The services will include the monthly inspection of community owned enhancements including streets, landscaping, landscaping irrigation system, entranccway lighting systems including lights and control timers, fencing, and street signage. The Operator will coordinate and oversee street lighting repair contractor. The Operator will coordinate and oversee roadway repair contractor. Contractor work will be reviewed by the Operator and the Operator will make recommendations to the District regarding approval of the Contractors' invoices. Costs of the contractors will be paid by the District. 2, Storm Water System - The Operator shall provide labor, tools and materials for the maintenance of vegetation around inlet and outlet pipes. This includes the trimming of grasses and removal of excessive vegetation impacting the storm inlet and outlet structures. 3. Landscape Contractor Management -The Operator shall review, coordinate and inspect the landscape contractor work and performance. The Operator will review the landscape contractor's completed work and will make recommendations regarding approval of landscape contractor invoices to the District. Landscape contractor costs will be paid by the District. 4. Storm Water System Aquatic Maintenance Contractor- The Operator shalt oversee the storm water aquatic maintenance contractor and will make recommendations regarding approval of the contractor invoices to the District. Costs for the contractor will be paid by the District. 5. Mosquito Spraying - The Operator shall provide mosquito spraying services to the District using District supplied equipment to spray areas identified in attached map (EXHIBIT G). 'The following criteria will apply: Page L Application rate shall be in accordance with applicable laws and regulation for the spraying of insecticides. ii. The base fee will include labor for an application for a maximum 60 applications during the months of May through September. iii. The Mosquito Control Chemical Budget will include the use of an estimated 48 gallons of the chemical Anvil or similar type of insecticide. iv. Application will be based on recommended guidelines for "landing rate count ", "mosquito trap counts", and other recognized indicators as referenced in Florida Statute Section 398.011(l). v. Where possible, applications will be provided in response to complaints by residents and the direction of the Board, providing they do not result in activity that would violate legal requirements. pate 9 EXHIBIT D DISTRICT'S ENVIRONMENTAL PERMITS Florida Department of Environmental Protection Domestic Wastewater Facility Permit Permittee: Port of the Islands CID Permit Number: FLO141704 (Minor) PA File Number FLO I 41704-DW2P Issuance Date: May 13, 2009 Expiration Date: May 13, 20I4 FACILITY: Port of the Islands WWTP 12600 union Rd. Naples FL 34114 Collier County Lat: 25 -57 -50 N Long: 81 -30 -27 W Port of the Islands Water Treatment Facility PWS # 5110230 SFWMDWater Use Permit # 11 -00372 Page 10 EXHIBIT E METER INSTALLATION FEE SCHEDULE The following is a list of charges for meter installation (a) The following types of residential water meters for new connections shall be installed by OPERATOR ibr the below listed fees, OPERATOR shall procure the meters and associated fittings, the cost of which will be charged to the Annual Repair and Maintenance Budget: ... .......... .. . . ...... . ....... .... Meter Installation .. . .............. Meter Size (inches) Total Cost 518 40.00 1 50.00 (b) The following types orresidential water meters for new connections shall be installed by OPERATOR for the below listed fees, OPERATOR shall procure the meters, associated fittings and meter boxes, the cost of which will be charged to the Annual Repair and Maintenance Budget: Meter Box and Meter Installation 1) ..__..... .m.....................__...... Meter Size (inches) Total Cost ......... .................................................... . . 5/8 80.00 ................................ 95.00 (c) The Meter Installation and fees described in Section (a) above are for potable or reuse meters and are based on the assumption the main has been tapped, service line and meter box and appurtenances installed by a party other than OPERATOR. If a tap, service line installation and meter box installation are necessary, OPERATOR will provide the DISTRICT with a proposal for such work. (d) The Meter Box and Meter Installation and fees described in Section (b) above are for potable or reuse meters and are based on the assumption the main has been tapped and service line with curb stop installed. If a tap and service line installation are necessary, OPI.`.RATOR. will provide the DISTRICT with a proposal for such work. (e) Commercial Meters. Commercial connections and other special connections will be made for a price quoted for each installation in accordance with the applicable specifications. Page I I (f) Sanitary Sewer Inspections. OPERATOR shall inspect each new sanitary sewer connection to the District's wastewater treatment system for a fee of Fifty Dollars ($50)for residential connections and Fifty Dollars(S50) for commercial connections. (g) Backflow Prevention Inspections. OPERATOR shall perform backflow prevention device inspections for a fee of Fifty Dollars($50) for each such inspection or rejection. (h) OPERATOR shall perform other inspections as requested or authorized by the DISTRICT for a fee determined by the standard rates for personnel and equipment used, attached as Exhibit F to this Amendment. Page 12 EXHIBIT F LABOR AND EQUIPMENT RATES The following is a partial list of Operator charges showing the current hourly rate schedule. _... ®e.....� _ ...... ..... ... .. .,,, „ 1111,. _111 1.....:.: 1111._ ................._._...._ j Supervisor/Foreman :... _ . ...... . . _,,._ ... $85.00 per hour ..._ Licensed Operator ._ ...... .. , ....... $75.00 per hour . Utility Technician i $75.00 per hour €.......... ............................. _ .............................................. Electrician .......... _.._ ...............:. ....... ____.. ...._1111 ......._..... ....................... $75.00 per hour Environmental Specialist __._. ........ . .1111. 1111 1 $65.00 per hour j Instrumentation Technician $100.00 per hour Clerical $45.00 per hour Dump Truck w /Operator I $100.00 per hour 2 Utility Pump _ j $60.00 per day *Vactor /Jet Unit (4 -hoar mm) including technician _ _........ ......_.. ......... $225.00 per hour+ dump fee ..._ .... 1111...._.. *Televising Unit (4 -hour min.) including technician _... _ 1 $ l40 00 per hour Air Compressor .i _.._.� W,..:.� $25.00 per hour * These units will be available on a per -foot based cost quoted by job. Overtime rates of time and one -half will apply for work performed before 7:30 a.m. and after 4:00 p.m. in excess of eight (8) hours per day or forty (40) hours per week, and on weekends and holidays. 1olidays are New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day and Christmas Day. ................ _11.1_1 ......... _..._ Page 13 EXHIBIT G MOSQUITO CONTROL AREAS Page 14 EXHIBIT H DESCRIPTION OF FACILITIES Page 15 EXHIBIT I BASELINE CONDITIONS Page i 6 Port of the Islands Community Improvement District Finance/ Report January 31, 2013 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENT Balance Sheet - All Funds ... ......... Page 1 General Fund Statement of Revenues, Expenditures and Changes in Fund Balance Page 2 - 3 Trend Report Page 4 - 5 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance ..... ,,,...,.,. Page 6 - 7 Trend Report Page 8 - 9 SUPPORTING SCHEDULES Check Register .... .......:. ....... Page 10 - 12 Special Assessments - Collection Schedule ... .,.. :........................ . .......- —...- Page 13 Construction Schedule ............... - ,, Page 14 - 15 CIP Status Report . ......... .................. Page 16 - 17 Cash Flow Projections ......... ......... :;: ,,...,,,, ,.,..:::, Page 18 - 19 Cash Flow Projections - 5 year ,,, ,..,.. : :: ....... .......... :.,:, ....,..,...:.:..., Page 20 Monthly Activity Report ..... -- ......... ......... ......... Page 21 - 26 Accounts Receivable Ageing Report (90+ days outstanding) ......... ......... ................... Page 27 - 28 Repair and Maintenance Detail Reports . Page 29 - 36 Port of the Islands Community Improvement District Financial Statements (Unaudited) January 31, 2013 PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS JANUARY 31, 2013 ASSETS CURRENT ASSETS: CASH ACCOUNTS RECEIVABLE DUE FROM OTHER FUNDS INTEREST /DIVIDENDS RECEIVABLE INVESTMENTS: CERTIFICATE OF DEPOSIT - 540 DAYS MONEY MARKET ACCOUNT SBA ACCOUNT SBA ACCOUNT (RESTRICTED) SBA RESERVES SBA RESERVES (RESTRICTED) CONSTRUCTION FUND FMV ADJUSTMENT TOTAL CURRENT ASSETS NONCURRENT ASSETS: INTANGIBLE ASSETS, NET CAPITAL ASSETS: LAND CONSTRUCTION IN PROGRESS IMPROVEMENTS, NET EQUIPMENT, NET TOTAL NONCURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE RETAINAGE PAYABLE DUE TO OTHER FUNDS DEPOSITS BONDS AND LOANS PAYABLE CURRENT OTHER CURRENT LIABILITIES TOTAL CURRENT LIABILITIES NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE, LONG -TERM TOTAL NONCURRENT LIABILITIES TOTAL LIABILITIES NET ASSETS INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT UNRESTRICTED ASSIGNED OPERATING RESERVE UNASSIGNED TOTAL NET ASSETS GENERAL WATER AND TOTAL SEWER 586,095 61,379 647,474 427 - 427 14,585 14,585 665 144,459 665 151,050 12,156,922 151,050 567,953 6,579 574,532 5,085 399 5,484 11,680 24,361 36,041 1,873 - 1,873 1,403 33,050 1,403 - 250,874 250,874 (226) (420) (646) 1,326,005 357,757 1,683,762 31,621 31,621 7,653,889 7,653,889 307,195 307,195 103,815 103,815 1,;207,554 - 1,207,554 $ _ 1,311,369 $ 7,961,084 $ 9,272,453 NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS REPORT DATE: 211/2013 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 1 293,061 293,061 5,196,390 5,196,390 6,491,391 6,491,391 144,459 144,459 12,156,922 12,156,922 1,326,005 12, 514, 679 13, 840, 684 50 - 50 16,873 16,873 14,585 - 14,585 33,050 33,050 - 497,303 497,303 639 639 14,635 547,865 562,500 4,005,730 4,005,730 - 4,0051730 4,005,730 14,635 4,553,595 4,568,230 7,653,889 7,653,889 307,195 307,195 103,815 103,815 1,;207,554 - 1,207,554 $ _ 1,311,369 $ 7,961,084 $ 9,272,453 NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS REPORT DATE: 211/2013 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 1 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues, Expenditures and Changes In Fund Balances For the Period Ending January 31, 2013 ACCOUNT DESCRIPTION ANNUAL ADOPTED BUDGET YEAR TO DATE BUDGET YEAR TO DATE ACTUAL VARIANCE (1;J FAV(UNFAV) YTD ACTUAL AS A % OF ADOPTED BUD JANUARY -13 ACTUAL REVENUES 7,000 2,000 2,400 (400) 34.29% 400 Interest - Investments $ 2,177 $ 726 $ 672 $ (54) 30.87% $ 1 Net Incr (Derr) In FMV- Invest - 8,667 496 496 0.00% 7,629 Special Assmnts- Tax Collector 435,400 217,700 242,593 24,893 55.72% 28,564 Special Assmnts- Discounts (17,416) (8,708) (8,498) 210 48.79% - Other Miscellaneous Revenues - 6,531 1,575 1,575 0.00% 1,260 TOTAL REVENUES 420,181 209,718 236,838 27,120 56.37% 29,825 EXPENDITURES Administrative P/R -Board of Supervisors 7,000 2,000 2,400 (400) 34.29% 400 FICA Taxes 536 153 184 (31) 34.33°% 31 ProfServ- Englneering 26,000 8,667 7,629 1,038 29,34% 7,629 ProfServ-Legal Services 12,500 4,167 14,116 (9,949) 112.93% 8,069 ProfServ-Mgmt Consulting Sery 28,365 9,455 9,455 912 33.33°% 2,364 ProfServ- Property Appraiser 6,531 6,531 6,531 1,333 100.00% - ProfServ- Special Assessment 9,243 9,243 9,243 333 100.00°% 9,243 Auditing Services 3,750 3,750 3,750 0.00°% Communication - Telephone 100 33 12 21 12.00°% 3 Postage and Freight 1,500 500 431 69 28.73% 82 Rental - Meeting Room 350 100 100 28.57% 25 Insurance - General Liability 8,844 4,422 3,893 529 44.02% Printing and Binding 2,000 667 237 430 11.85% 119 Legal Advertising 2,200 733 135 598 6.14°% Miscellaneous Services 1,375 458 410 48 29.82% 169 Misc - Assessmnt Collection Cost 8,708 4,354 4,682 (328) 63.77% 571 Misc -Wob Hosting 1,000 333 - 333 0.00% Offlce Supplies 650 217 24 193 3.69% 24 Annual District Filing Fee 175 175 175 100.00% Total Administrative 120,827 55,958 59,657 (3,699) 49.37% 28,729 Field Contracts -Mgmt Services 100,000 33,333 33,333 33.33% 8,333 Contracts - Landscape 79,440 26,480 26,762 (282) 33.69% 6,902 Electricity - Streetlightlng 16,500 5,500 6,381 (881) 38.67% 1,636 Utility - Irrigation 12,600 4,200 3,270 930 25.95°% 1,626 R &M- Renewal and Replacement 10;000 3,333 2,421 912 24.21% 664 R&M-Roads & Alleyways 4;000 1,333 1,333 0.00°% R &M- Slgnage 1;000 333 333 0.00% Capital Outlay 70,894 23,631 23,631 0.00°% Total Field 234;434 98,143 72,167 25,976 24.51% 19,161 Report Date: 211 /2013 Prepared by: Severn Trent Management Services 2 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE { :) AS A % OF JANUARY -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAVI ADOPTED BUD ACTUAL TOTAL EXPENDITURES 415,261 154,101 131,824 22,277 31.74% 47,890 Excess (deficiency) of revenues Over (under) expenditures 4,900 55,617 105,014 49,397 2143.14% (18,065) OTHER FINANCING SOURCES (USES) Contribution to (Use 0 Fund Balance 4,900 0.00% TOTAL FINANCING SOURCES USES)_ 4,900 - 0.00% Net change in fund balance $ 4,900 $ 55,617 $ 105,014 $ 49,397 2143.14% $ (18,065) FUND BALANCE, BEGINNING (OCT 1, 2012) 1,208,356 1,206,356 1,206,356 FUND BALANCE, ENDING $ 1,211,256 $ 1,201,973 $ Report Date: 211 /2013 Prepared by: Severn Trent Management Services 3 '0 LL ro ME 5 Z .4 7E .j a) La E CD p E U. 0 c :3 E E 0 0 IL C) GJ 9 T Q �2:; s IR 2.0 E -5 o A ig 7 2 w 7z5 2 nom, E t 6A E`5 -96 LL vx as Cwi cr M A GJ 9 T Q �2:; s v I C 06 '24 60 c V IR 2.0 E -5 o A ig v I C 06 '24 60 c V 2.0 E -5 o A ig 7 2 w 7z5 2 nom, E E`5 -96 v I C 06 '24 60 c V a c �i ro a� (m V U Z Q J CD N m W o CL F E L Y C cc C IL 0 LO m e d a d d � ► C W C d L c r F G a H co O N i1J N O �o Lq o°. ' - K J N f- � 4 w` Q e» d 1 y { 1 T g i Q .rs � Q< Ix C a v i � c to n a 1 a 1 N 1 A M fA SQ 9 a. ♦ QQf tMD W f0 ._ r O. W. � p �i i a w i Q M 0 Iq fC tD la N I^- Q sn N N It w = v U en C v v Z z ^rjl mom° iY U 4 C.J w tIJ i to i z z LO m e d a d d � ► C W C d L c r F G a H co O N i1J N O �o PORT OF THE ISLANDS Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending January 31, 2013 Water And Sewer Fund ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF JANUARY -18 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest - Investments $ 2,838 $ 946 $ 119 $ (827) 4.19% $ 536 Water Revenue 43,000 14,333 12,671 (1,662) 29.47% 4,119 Sewer Revenue 65,000 21,668 20,173 (1,495) 31.04% 6,516 Irrigation Fees 100,000 33,333 29,397 (3,936) 29.40% 10,459 Net Incr (Door) In FMV- Invest 2,374 - 923 923 0.00% - Special Assmnts- Tax Collector 1,135,025 567,513 632,407 64,894 65.72% 74,462 Special Assmnts- Discounts (45,401) (22,701) (22,153) 548 48.79% - Other Miscellaneous Revenues 12 21 3,365 3,365 0.00% 1,780 TOTAL OPERATING REVENUES 1,300,462 615,092 976,902 et,910 52.05% 97,336 OPERATING EXPENSES Personnel and Administration P/R -Board of Supervisors FICA Taxes ProfServ- Engineering ProfServ-Legal Services ProfServ-Mgmt Consulting Sery ProfServ- Property Appraiser ProfServ- Special Assessment Auditing Services Communication - Telephone Postage and Freight Rental - Meeting Room Insurance - General Liability Printing and Binding Legal Advertising Miscellaneous Services Misc - Assessmnt Collection Cost Office Supplies Total Personnel and Administration Water -Sewer Comb Services Contracts -Mgmt Services Contracts -Other Services Communication - Teleph - Field Utility -General R &M- Irrigation R &M -Water Plant R &M -Waste Water Plant Misc- Licenses & Permits Cap Outlay - Irrigation Cap Outlay -Water Plant Total Water-Sewer Comb Services 7,000 2,000 2,400 (400) 34.29% 400 536 153 184 (31) 34.33% 31 26,000 8,667 7,629 1,038 29.346/. 7,629 12,500 4,167 14,116 (9,949) 112.93% 8,069 28,482 9,494 9,494 1,737 33.33% 2,374 17,025 17,025 17,025 (2,445) 100.00% - 7,885 7,885 7,885 (18,173) 100.00% 7,885 3,750 3,750 3,375 3,750 0,00% - 100 33 12 21 12.00% 3 1,000 333 287 46 28.70% 55 350 100 100 (118,122) 28.57% 25 8,270 4,135 3,640 495 44.01% - 1,500 500 178 322 11.87% 90 1,600 533 98 435 6.13% 2,050 683 823 (140) 40.15`Y0 211 22,701 11,350 12,205 (855) 53.76% 1,489 750 250 28 222 3.73% 28 141,493 71,058 76,104 (5,046) 53.78% 28,289 309,533 103,178 103,178 33.33% 25,794 2,000 0.00% 4,512 1,504 1,633 (129) 36.19% 303 80,000 26,667 25,270 1,397 31.59% 6,596 10,000 3,333 1,596 1,737 15.96% 241 10,000 3,333 5,778 (2,445) 57.78% 5,703 9,866 3,289 21,462 (18,173) 217,53% 592 4,500 4,500 3,375 1,125 75.00% - 25,916 (25,916) 0.00% 25,916 50,000 16,667 92,385 (75,718) 184.77% 33,618 480,411 162,471 280,593 (118,122) 58.41% 98,763 Report Date: 2/1/2013 Prepared by: Severn Trent Management Services 6 PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending January 31, 2013 ANNUAL YTO ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ( :) AS A % OF JANUARY -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 497,303 _ - - 0.00% Interest Expense 158,056 79,028 13,171 65,857 8.33% Total Debt Service 655,359 79,028 13,171 65,857 2.01% TOTAL OPERATING EXPENSES 1,277,269 312,557 369,888 (57,311) 28.96% 127,052 Operating Income (loss) 23,193 302,535 307,034 4,499 1323.82% (29,716) Change In net assets $ 23,193 $ 302,535 $ 307,034 $ 4,499 1323.82% $ (29,716) TOTAL NET ASSETS, BEGINNING (OCT 1, 2012) 7,654,048 7,654,048 7,854,048 TOTAL NET ASSETS, ENDING $ 7,877,241 $ 7,958,583 $ 7,961,082 Report Date: 2/1/2013 Prepared by: Severn Trent Management Services 7 b C L b $m r C M r N N N 1� O] ^ f. M N_'I 10. � tr9 t0 v e!O� fD _ F++ i R .. • r r i t i r i t r. a I r r. Y Q � 7 r. i f. . i a l e r r. • r. F l r l a i 4' isr pp M w T d b ro � m c a� co as t ?F- CL C tP QS f� N O C N ii@] CrJ r to [N9 fMV 00] SAY] O C` O M O M N m O N trM'] .Q- .t] !a y t�Y � O • a. . r m � N F. � t � V i Qi m [D f�i �_ 09 '~'f' CD.. '�t�1 t~J W M I-^i N Lii (rI N u'i a'+3 • • O i .�. . F • .-- O O R} 01 mot'. O� 4 Q1 QOI M r :S 4t � cv" v m GOLF >�• cO+l t0 lrI V' NO �1' t2 to r r wr Ua' z Q � � c o G o ; Z f Q c E c a N > o$ �cn c m co > %n 4 7 m rii E a m a U rq U_ f —` '�i c _� a c N O all �i y �'i vii uEi c x 71 CL n_ cn O F- a c LL t I w d u Z G d A d w m � m ,*a L +' C i H E d co N a �o �Q% 6l N' mil' Off' ti C O) v vii m Rai to g ' 93 �N z �. m M r 1pp� � f f 10 O�Y L6 I t e A r n x l M N N A A r A!♦_ n r A l a N Q � < C N _ Q ass ro A ts o N o'""' IIIP d � Q Wes' M9D. 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PORT OF THE ISLANDS Community Improvement District Non -Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2013 ALLOCATION BY FUND General Water /Sewer Fund Fund $ 435,400 $ 1,135,027 28%' 72% $ 3,116 $ 8,123 Discount / $ 63,034 Gross Date $ 118,576 Net Amount 7,806 (Penalties) Collection Amount Received $ 632,407 Received Amount Costs Received Assessments Levied FY 2013 $ 1,570,427 Allocation % 100% 10/30/12 $ 10,430 $ 597 $ 213 $ 11,239 11/14/12 $ 82,051 $ 3,488 $ 1,675 $ 87,214 11/29/12 $ 204,794 $ 8,707 $ 4,179 $ 217,680 12/13/12 $ 402,445 $ 17,027 $ 8,213 $ 427,685 12/27/12 $ 26,778 832 547 28,156 01/31/13 $ 100,965 • 2,061 103,026 TOTAL $ 827,462 $ 30,651 $ 16,887 $ 875,000 ALLOCATION BY FUND General Water /Sewer Fund Fund $ 435,400 $ 1,135,027 28%' 72% $ 3,116 $ 8,123 $ 24,180 $ 63,034 $ 60,352 $ 157,328' $ 118,576 $ 309,110 7,806 20,350 28,564 74,462 $ 242,593 $ 632,407 % Collected 55.72% 55.72% 55.72% TOTAL OUTSTANDING $ 695,427 1 $ 192,807 1 $ 502,620' *Discount taken in the 1/31 distribution was not availabe as of the date of this report. Once this information is received, an adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 358,892 Report Date: 2/1/2013 13 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1. Recap of Capital Project Fund Activity Through January 31, 2013 Bond Issued (Construction Account) $ 5,500,000 Source of Funds: Interest Earned $ 8,146 Use of Funds: COI $ (42,700) COI (costs transferred to checking account but not yet paid) $ (5,000) Disbursements Water Treatment Plant $ (5,209,572) $ (5,257,272) Adjusted Balance in Construction Account January 31, 2013 $ 250,874 2. Funds Available For Construction at January 31, 2013 Book Balance of Construction Account at January 31, 2013 $ 250,874 Construction Funds available at January 31, 2013 $ 250,874 3. Investments - BB &T at January 31, 2013 Estimated Tvoe Yield Construction Fund: 0.12% ADJ: Outstanding Amounts Due Balance at January 31, 2013 Principal $ 250,874 $ 250,874 14 Port of the Islands Community Improvement District Construction Schedule AMOUNT OF CAPITAL Water Treatment IREQ. # Date CONTRACTOR REQUISITION/ OUTLAY COI f Plallt CCI 10?20110 Greenberg Tmurig $ 10,000.00 $ 10,000,00 32 cc l 14720/10 BUT $ 2,700.00 $ 2,7C0.00 12/15/1 t Cot 10/20/10 Severn Trent Management Svcs $ 15,000.00 $ 15,000.00 BCI Technologies cot 11/02/10 Dan Cox $ 15,W00o $ 15,000.00 $ 586,766.70 $ 1 11 /09/10 Port of the Islands CID (reimb) $ 321,537.00 ;$ 321,537,00 $ 647,523,09 $ $ 321,537.00 2 11118110 South Florida Excavation $ 26,503.75 $. 26,503.75 43,672.50 $ 26,503.75 3 11124/10 Naples Daily News $ 151;02 E 151.02 ,$: $. 151.02 4 01104/11 Century Link $ 26,310.88 I$: 26,310.86 174,822.68 '$: 26,310.88 5 12/16/10 South Florida Excavation $ 18,008°90 $: 18,008.90 42 '.$. 18,008,90 6 02101/11 Hole Mantes $ 2,561,25 -111 2,56125 03/15/12 $ 2,561,25 7 02/01111 Hole Mantes $ 16,200.00 $ 16,200.00 1tole Monies $ 16,200.00 a 02/01/11 Hole Mantes $ 13,206.91 $ 13,20e,91 $ 89,577.03 $ S 13,206.91 9 0211011. Benchmark EnviroAnatyticai, Inc. $ 1,019.00 ,$. 1,019.00 30,577,50 $. 1,019.00 10 02/17/11 Hole Mantes $ 1,982.50 ' $ 1,9B2B0 $ $I 1,982.50 11 0=7111 Hole Mantes $ 6,250.12E $. 6,250.00 12,16850 $ "'. 8,250.00 12 03/16111 South Florida Excavation $ 12,762.00 $ 12,762.00 50 $. 12,762.00 13 03/29711 Cardinal Contractors $ 27,000.00 :$ 27,000.00 0611012 S 27,000.00 14 04/06111 Hole Monies $ 13,850.00 $: 13,850.00 Cardinal Contractors S 13,850.00 15 05105/11 South Florida Excavation $ 16,587.25 -$. 18,587.25 $ 19,680.00 $ $ 18,587.25 16 05/16/11 Cardinal Contractors $ 95,028.60 & 95,028:60 13,632.50 $ 95,028.60 17 05/19/11 Hale Mantes $ 39,565.00 $ 39,585,00 $ $ 39;565.00 18 06/14/11 KW Controls $ 1,038.60 S 1,038.BC 49,961.90 $. 1,038.60 19 06114411 Cardinal Contractors $ 196,572,08 '$. 196,572.08 58 'Ss. 196,572;08 20 07/06/11 Hole Monies $ 19,575,00 $: 19,575.00 09119/12 $i. 19,575;00 21 0722/11 Cardinal Contractors $ 170,192.:15 $ 170,192.15 BCI Technologies -$- 170,192.15 22 0727/11 Hole Mantes $ 22,325.00 $. 22,325.00 $ 52,400.10 $ $: 22,325,00 23 08119111 Cardinal Contractors $ 156,352,50 S 156,352.50 3282,94$,66 $ >.... It 156,352,50 24 08130111 Hole Monies $ 19,704.00 -$ 19,700.00 ;$ 19,700.00 25 09116111 South Florida Excavation $ 61971=,40 ,$- 6,971.40 $'. 6,971.40 28 09/1 &11 South Florida Excavation $ 4:601,85 :S. 4,60185 $ -. 4,601.85 27 09/16111 Cardinal Contractors $ 278,892.77 $ 278,892.77 -$,. 278,89217 28 0927111 Michael Evans Computers $ 3,255.00 $ 395500 $- 3,255.00 29 10/17711 Cardinal Contractors $ 85,416.29 $ 85,416;29 $. 85,416.29 30 11/03/11 Hole Monies $ 832.50 $': 832.50 $ 832.50 31 11/03M 1 Hole Mantes $ 43,975.00 S; 43,975.00 $ 43,97500 33 1123/11 KW Controls $ 24,337.00 $- 24,337.00 $ 24,337.00 62 10/16112 Tow ry2011 1,1';1,201.20 $ 1674 1,50 $ 4270a. 1 74'56120 32 11114/1' Cardinal Contractors $ 288314.14 $ 266,314.14 $ 266,314.14 34 12/15/1 t South Florida Excavation It 4,601.85 $ 4,601,85 $ 4,601.85 35 12115/11 BCI Technologies $ 7,121.93 $ 7,121.33 $: 7,121.33 36 121'5111 ITT Water Equipment Tech $ 586,766.70 $ 586,766.70 $. 566,766.70 37 1211 6/11 Cardinal Contractors $ 647,523,09 $ 647,523.09 $S 647,523.09 38 1213007 1 Hole Mantes $ 43,672.50 $ 43,672.50 ,$: 43,672,50 39 0124112 Hole Mantes $ 25,609.59 $ 25,609.59 ,$: 25,609.59 40 0124112 Cardinal Contractors $ 174,822.68 $ 174,822.68 $+ 174,822.68 41 01/30/12 KW Controls $ 73,011.00 $ 73,011.00 $ 73,011.00 42 02/24/12 Cardinal Contractors $ 240,416.36 $ 240,416311 $< 240,416,36 43 03/15/12 Cardinal Contractors $ 246,740.07 $ 248,740.07 $ :. 246,740.07 44 04/05/12 1tole Monies 115 48,232.19 $ 48,232.19 $ 46,232.19 45 04/23/12 Cardinal Contractors $ 89,577.03 $ 89,577.03 $; 89,577.03 46 05/09/12 111 Water Equipment Tech $ 30,577.513 $ 30,577,50 $i 30,577.50 47 0511 6/12 Cardlna4Contractors $ 82,629,20 $ 62,62920 $ 62,62920 48 0&17112 KW Controls $ 12,168.50 $ 12,168.50 $ 12,16850 49 06112/12 Hole Mantes $ 65,27630 $ 65,276.80 $ 65,276.80 50 06/12/12 Severn Trent Environmental Svcs $ 9,027.29 $ 9,027.29 $ 9,027.29 51 0611012 BCI Technologies $ 20,000.00 $ 20,000,00 $. 20,000.00 52 06/13/12 Cardinal Contractors $ 207,111.76 $ 207,111.76 $ 207,111.76 53 0629!12 Soto °s Lawn Service, Inc. $ 19,680.00 $ 19,680.00 S 19,68000 54 0711 &12 Cardinal Contractors $ 13,832150 $ 13,632.50 $ 13,632.50 55 07/25/12 W :E, Johnson Equipment $ 33,088`.00 $ 33,088.00 $ 33,08800 50 08;03/12 Hole Mantes $ 49,981,60 $ 49,981.8C 5. 49,961.90 57 09;04/12 Severn Trent Environmental Svcs $ 3,045.00 $ 3,045.00 $ 3,045,00 58 09/04/12 Cardinal Contractors $ 195,289.60 $ 195,289,60 $- 195,269.60 59 09119/12 Hole Mantes $ 21,350.41 $ 21,350.41 $ 21,350A1 60 09119il2 BCI Technologies $ 33,278,67 $ 33.278.67 $ 33,278.67 61 09119112 Cardinal Contractors $ 52,400.10 $ 52,400.10 $S 52,400,10 Total FY 2012 $ 3;282.945.66 $. 3282,94$,66 $ >.... $ 328994588 62 10/16112 RMA Geological Consultants $ 5,989.71 $ 5,989,71 $. 5,989.71 63 1011 6/12 Cardinal Contractors $ 151,858.93 $ 151,858.93 $ 151,858.93 64 11101/12 Hole Mantes $ 10,027.10 $ 10,027,10 It 10,027.10 65 12111/1^2 Severn Trent 5. 48,566.70 111 48,566.70 $ 48,566,70 66 01/09113 RMA Geological Consultants $ 9,170.00 $ 9,170,00 S 9,17000 67 01/17/13 Hole Mantes F 8,138.33 $ 8,138.33 $ 8,138.33 68 01/17113 RMA Geological Consultants $. 16,745.71 $ 16,745.71 $ 18,74511 69 01/17113 Severn Trent $ 1,568:75 $ 1,568.75 3 1,568:75 ToW FY 2013 2.52 0061 - mw" $ - 252:06523 Grand total 5:25..27249 $ :..5.20957208 $ d2,70a00 S_ 5 09572.09 Interest .,...,,. ... ..N�,�... .. FY2011 Interest $ 5,743.88 FY 2012 interest $ 2,291.47 FY 2013 Interest $ 110.93 $ 8,146.28 15 a r N D � Z W h � fJ7 S7 r 2 O 011 U U) O$ Z a 5E N m LLA 'a a� O O IL Id g � t Ir N H..Ui 4w1 A8�3 pqN r ry gy CR n m � f O �Q F a_ v+ .+s wa rs wr so E r, - w-- -yr s -w O g G � � ry duet`s ;$. S m ®z�S Al r 0 a v e 0 a` c m E Q a E a a N F U W 0 O IC IL d w F w J CL 2 O Q Port of the Islands Improvement District Cash Flow Projections 26 -Feb 31 -Mar 30 -Apr 31 -May 30 -Sun 31 -Jul 31 -Aug 30 -Sep 2013 2013 2013 2013 2013 2013 2013 2013 Cash Beginning Balance $1,161,006 $1,279.307 $1,289,153 $1,321,930 $1,296,733 $1,248,105 $1,220,896 $1,195,099 Cash Inflow $261,338 $61,879 $61,879 $181 $181 $101 $181 $181 Cash Outflow ($28,402) ($52,034) ($29,10-2) ($25,378) ($48.810) ($27,389) ($25,978) ($50,173) CO Investment $0 $0 $0 $0 $0 $0 $0 $151,050 Add: Prepaid Items $0 $0 $0 $0 $0 $0 $0 $0 Less: Due to W5 Fund ($14,585) $0 $0 $0 $0 $0 $0 $0 Less: Current Liabilities (as of 1/31/13) ($50) $0 $0 - $0 $0 $4 $0" $0 Total Estimated Cash Balance $1,279,307 $1,269,1$3 $1,321,430 $1,296,733 $1,248,198 $1,226,896 $1,195,699 $1,296,187 Cash Receipts Special Assessments - Levy $64,269 $64,269 $64,269 $0 $0 $0 $0 $0 special Assessments- Delinquent (prior yr) $99,459 $0 $0 $0 $0 $0 $0 $0 Special Assessments - Discount ($2,571) ($2,571) ($2571) $0 $0 $0 $0 $0 Interest $181 $181 $181 $181 $181 $181 � $181 $181 Total Cash Inflow $161,338 $61,879 .$61,879 $181 $181 $181 $181 $181 Ooeratina Expenditures Administrative P/R -Board of supervisors $500 $500 $1,000 $500 $500 $500 $500 $1,000 FICA Taxes $38 $38 $77 $38 $38 $35 $38 $77 Profserv- Engineering $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 $2,167 ProfSery -Legal Services $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 ProfSery -Mgmt Consulting Sery $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 ProfServ- Property Appraiser $0 $0 $0 $0 $0 $0 $0 $0 ProfServ- Special Assessment $0 $0 $0 $0 $0 $0 $0 $0 Annual Audit $1,875 $1,875 $0 $0 $0 $0 $0 $0 Telephone $8 $8 $8 $8 $8 $B $8 $8 Postage and Freight $125 $125 $125 $125 $125 $125 $125 $125 Rental - Meeting Room $25 $25 $50 $25 $25 $25 $25 $50 Insurance - General Liability $0 $0 $2,211 $0 $0 $2,211 $0 $0 Printing 6 Binding $167 $167 $167 $167 $167 $167 $167 $167 Legal Advertising $200 $200 $0 $200 $0 $0 $800 $800 Miscellaneous Services $115 $115 $115 $115 $115 $115 $115 $115 Misc: Assessmnt Collection Cost $1,149 $1,149 $1,149 $0 $0 $0 $0 $0 Office Supplies $0 $0 $0 $0 $0 $0 $0 $0 Total Administrative $9,774 $9;774 $10,473 $6,750 $6;550 $8,76' $7,350 $7,913 Maintenance Contracts - Mgmt Services $8,333 $8,333 $8,333 $8,333 $8,333 $8,333 $8,333 $8,333 Contracts- Landscape $6,620 $6,620 $6,620 $6,620 $6,620 $6,620 $6,620 $6,620 Electricity - Streetlighting $1,375 $1,375 $1,375 $1,375 $1,375 $1,375 $1,375 $1,375 Utility - Irrigation $1,050 $1,050 $1,050 $1,050 $1,050 $1,050 $1,050 $1,050 RAM - Renewal d Replacement $833 $833 $833 $833 $833 $833 $833 $833 RAM -Roads $333 $333 $333 $333 $333 $333 $333 $333 RAM - Signage $83 $83 $83 $83 $83 $83 $83 $83 CV. $0 $23,631 $0 $0 $23,631 $0 $0 $23,631 Total Maintenance $18,628 $42,260 $16,628 $18,628 $42,260 $18,628 $18,628 $42,260 Total Cash Outflow $28,402 $52,034 $29,102 $25,378 $48,810 $27,389 $25,978 $50,173 -NOTES; Estimated GIP wsts far the aroicipoted projects ora sho quarterly. belinquent ossessments from hotel porcel are rafkcted as received in fehr�xiry 2013; Actual racdpt date unknown 18 Port of the Islands Improvement District Cash Flow Projections Water and Sewer Foftiglur Fund Total Cash Outflow $46,934 $133.066 $49,694 $616,.401 $128,057 $44,140 $42,507 $129,202 - NOTE5: Fstim,ted CiP casts far the anticipated prgjacts are shaven quarterly. Delinquent assessments from hots) parcel arc r01.ted as received in Fehrwry 20 L3. Actual receipt date unknown 19 28 -Feb 31 -Mor 30 -Apr 31 -May 30 -Jun 31 -Jul 31 -Aug 30 -Sep 2013 2013 2013 2013 2013 2013 2013 2013 Cosh Beginning Balance $319,231 $707,210 $752,552 $881,267 $280,436 $169,949 $143,379 $118,441 Cash Inflow $437,840 $178,408 $178,408 $17,570 $17,570 $17,570 $17,570 $17,570 Cash Outflow- Expenses ($46,934) ($133,066) ($49,694) ($618,401) ($1,28,057) ($44,140) ($42,507) ($129,202) Add: Prepaid Items $0 $0 $0 $0 $0 $0 $0 $0 Add: Due from General Fund $14,585 $0 $0 $0 $0 $0 $0 $0 Less: Current Liabilities (as of 1/31/13) (a'= .5112) $0 $0 $0 $0 $0 $0 $0 Total Estimated Cash Balance $707,210 $752,552 $881,267 $280,436 $169 „449 $143,379 $118,441 $6,809 Cash Receipts Special Assessments - Levy $167,540 $167,540 $167,540 $0 $0 $0 $0 $0 Special Assessments - Delinquent (prior yr.) $259,432 $0 $0 $0 $0 $0 $0 $0 Special Assessments - Discount ($6,702) ($6,702) ($6,702) $0 $0 $0 $0 $0 Water /Sewer/Irrigation Revenue $17,333 $17,333 $17,333 $17,333 $17,333 $17,333 $17,333 $17,333 Interest /Miscellaneous $237 $237 $237 $237 $237 $237 $237 - _.,.. $237 Total Cash Inflow $437,840 $178,406 $178,408 $17,570 $17,571,1 $37,570 $17.570 $17,570 Ooeratina Expenditures Administrative P/R -Board of Supervisors $500 $500 $1.000 $500 $500 $500 $50D $1.000 FICA Taxes $38 $3B $77 $38 $38 $38 $38 $77 ProfServ- Engineering $2,167 $2.167 $2,167 $2,167 $2.167 $2,167 $2,167 $2,167 ProfSery -Legal Services $1042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 $1,042 ProfSery -Mgmt Consulting Sery $2,364 $2°364 $2,364 $2,364 $2,364 $2,364 $2,364 $2,364 ProfSery - Property Appraiser $0 $0 $0 $0 $0 $0 $0 $0 ProfServ- Specid Assessments $0 $0 $0 $0 $0 $0 $0 $0 Annual Audit $1,875 $1,875 $0 $0 $0 $0 $0 $0 Telephone $8 $8 $8 $8 $8 $8 $8 $8 Postage and Freight $83 $83 $83 $83 $83 $63 $83 $83 Rental - Meeting Room $25 $25 $50 $25 $25 $25 $25 $50 Insurance - General Liability $0 $0 $2,211 $0 $0 $2,211 $0 $0 Printing d Binding $125 $125 $125 $125 $125 $125 $125 $125 Legal Advertising $144 $144 $0 $144 $0 $0 $576 $576 Miscellaneous Services $171 $171 $171 $171 $171 $171 $171 $171 Misc - Assessmnt Collection Cost $2,996 $2,996 $2,996 $0 $0 $0 $0 $0 Office Supplies $67 $68 $69 $70 $71 $72 $73 $74 Total Administrative $11,604 $11,805 $12,362 $6.736 $6;593 $8,805 $7,171 $7.736 Maintenance Contracts - Mgmt Services $25.794 $25,794 $1,5,794' $25,794 $25;794 $25,794 $25;794 $25,794 Contracts - Other Services $0 $0. $2,000 $0 $0 $0 $0 $0': Communication - Tefeph - Field $380 $381 $382 $383 $384 $385 $386 $387 Utility - General $6;667 $6,647 $6,667 $6,667 $6,667 $6,667 $6, 657 $6,667 RAM - Irrigation $833 $833 $833 $833 $$33 $833 $833 $833 RAM - Water Plant $833: $833 $833 $833 $833 $B33. $833 $833. RAM - Waste Water Plant $822 $8 ?.2 $322 $622 $822 $822 $822` $822 Misc.-Licenses A Permits $0 $0; $0 $0 $0 $0 $0 $0 CIP` $0 $16,130 $0 $0 $86,139 $0 $0 $86,130 Total Maintenance $35.330 $121.461 $37,332 $35,333 $121,464 $35.335 $35,336 $121.467 Debt Service Principal and Interest $0 $0 $0 $576,331 $0 $0 $0 $0 Total Debt Service $0 $0 $0 $576,331 $0 $0 $0 $0 Total Cash Outflow $46,934 $133.066 $49,694 $616,.401 $128,057 $44,140 $42,507 $129,202 - NOTE5: Fstim,ted CiP casts far the anticipated prgjacts are shaven quarterly. Delinquent assessments from hots) parcel arc r01.ted as received in Fehrwry 20 L3. Actual receipt date unknown 19 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed Adopted Proposed Proposed Proposed Proposed Operatina Revenues FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operatina Revenues $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $2,177 $12,962 $13,724 $14,388 $14,948 Total Operating Revenues $420,161 $430,946 $431,708 $432,372 $432,932 Operatina Expenditures Administrative $120,826 $124,451 $128,184 $132,030 $135,991 Maintenance $223,540 $230,245 $237,154 $244,258 $251,596 Total Operating Expenditures $344,366 $354,697 $365,338 $378,298 $307,507 Capital Expenditures CIP Projects $70,894 $0 $0 $_ "; $64,796 Total Capital Expenditures $70,054 $0 $0 $0 $0 Estimated Geginnin2 Cash Balance $1,296,157 $1,372,406 $1,438,776 $1,494,850 Estimated Ending Cash Balance $1,206,157 $1,372,406 $1,438,776 $1,494,050' $1,540,195 WATER AND SEWER ENTERPRISE FUND 20 Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operatina Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water /Sewer /Irrigation Revenue $208,000 $208,000 $206,000 $208,000 $208,000 Interest/Miscellaneous $2,838 $2,838 $2,836 $2,838 $2,838 Total Operating Revenues $1,300,462 $1,300,462 $1,300,462 $1,300,462 $1,300,462 Operatina Expenditures Administrative $141,498 $141,498 $141,498 $141,498 $141,498 Maintenance $430,411 $439,019 $447,800 $456,756 $465,891 Total Operating Expenditures $571,909 $580,517 $589,298 $598,254 $607,389 Capital Expenditures CIP Projects $50,000 $54,796 $54,796 $64,796 $64,796 Total Capital Expenditures $SU, 00 $54,796 $54,796 $64,796 $64,796 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,364 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated 13coinnino Cash Balance $6,809 $16,598 $17,607 ($341) 20 3 i W fJl to { ul P b F ! a ! ko �O t fy" i W �Ow C7 a i ! a i F q f E H i I ! a i to U I [s. 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Date Vendor Description Invoice# Invoice $ Month 1218f20t2 Synagro Dewatering 25 -101M 8,005.57 December 8,005.57 Total 8,005.57 Grand Total 2012-2013 3520 Sludge 33 I la a :3 :3 ❑ n Ln 12 '2 C\j Cl) cli cli N m as 0 E E '8 0 w 0 M cn N 1 N IN lcm .2 2L E E 0 0 (s US 06 R CI O .a o E E 0 A -0 AC. > 0 r 0 0 Q u C 0 E c rn 0) c cn t E E E E E LL, (a lam uc3 ' 'r E -4 w N a fn a) to d M Im C E E a a C I 2,D 0 a a E c `0E°- w t a 0 IL u E ❑ n Ln 12 '2 C\j Cl) cli cli N m as 0 E E '8 0 w 0 M cn N 1 N IN lcm E E E 6 t w t N cli N cq I N= C%j LV C-i E C', N 0 cli .2 E E 0 cn 0) c cn t E E E E E C E E a a C 0 a a E c 6 t w t N cli N cq I N= C%j LV C-i E C', N 0 cli E C', N 0 cli rd Is cEr_r_ccc:r_ 2 0 0 0 0 0 W 2 . c g OR 24 'o n co cl N co w CO (o 0 Lo 8 Lo Lo m cm to C%l Ln Cl) U) clj C%l cm N 04 C%j cq �j CQ :9 vo x 2 E E cn era (D 0 0 Z Z U u E cc E E P E E E P E = .— E E ' '8 o E ❑ < ca o- N 4& .0 E LIJ Co A 0 cli — cli cli N N - clj �z N cu -6 is 9 - ;i 0 - - L; t 0 0. > CL 4 S iii o m 0 m C, 0 c w 0 0 E Lo 0 cn cli V) Lo 0 CM § E k , ) a 2 § ) % § C0 2 \� 0k ) k §s k Mkk 77761 2 m & §E�c 220 ■ ® ©o a© 2o 7k V) a■« �o f qqa c c(0 w ƒ � > k :§ 0 R \ / \ } k k \ 2 k A $ n ) RE k ] [ � ) Cl) / a Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.385 MG for the month of December, which is an average of 0.077 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.724 MG for the month of December, which is an average of 0.056 MGD Reuse Svstem Operations and Maintenance The reuse system delivered 8.312 MG for the month of December, which is an average of 0.268 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met 12600 Union Road Naples, Florida 34114 • Tel 239 42 -13219 •Fax 239-642 -9469 • www.severntrentservices.com The Day That We ALL Have Been Anticipating! What An Amazing Time That We Had! It was awesome to see our new facility filled with the Port Of The Islands Community! Old fence removed and new fence installed on the east side of our facility! �_ ir►1'' 2 MMEM 12600 Union Road Naples, Florida 34114 • Tel 239 - 642 -9216 * Fax 239 -642 -9469 • www.severntrentservices.com January 2013 Field Managers Report 12000 Union Road Naples, Florida 34114 - Tel 239.642 -9219 - Fax 239 - 642 -9469 - www,severntrentservices com