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TDC Agenda 03/25/2013 Tourist Development Council Agenda March 25 , 2013 MEETING AGENDA & NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center, Administration Bldg. F, 3rd Floor 3299 East Tamiami Trail, Naples, Florida 34112 MARCH 25, 2013 9:00 am Collier County Commission Chambers * Requires TDC Action 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. * Changes and Approval of Agenda S. * Approval of TDC Minutes a. * Regular Meeting 2/25/13 6. Presentations / Public Comment - (3 minutes each) 7. New Business a. * FY 13 TDC Ouarterly Financial Review b. * Paradise Advertising Gross Billing c. * Proposed TDT Funding Reallocation d. * Tourism Week Proclamation e. * Marco Beach Laser Grading - Eastman Aggregate f. * Beach Maintenance Activities - Eastman Aggregate g. *Clam Pass Drawbridge Repairs S. Old Business a. Clam Pass Dredging Update - Neil Dorrill b. Tax Collector Enforcement Update 9. Marketing Partner Reports a. Research Data Services b. Paradise Advertising c. Lou Hammond & Associates - PR Services d. Tax Collections e. Miles Media - Website Activity f. Sales & Marketing Technologies - Search Engine Optimization g. Phase V - Fulfillment Services 10. Tourism Staff Reports a. Director - Jack Wert b. Sales & Marketing - Debi DeBenedetto c. Public Relations & Communications - JoNell Modys d. Film Office - Maggie McCarty e. Sports Marketing - Chris O'Brien f. International Representatives - Jack Wert g. Visitor Centers - Nancy Kerns 11. Detailed Staff Reports 12. Council Member Discussion 13. Next Scheduled Meeting Date /Location - April 22, 2013 - 9:00 a.m. Collier County Government Center, Administration Bldg. F, 3rd Floor, 3299 Tamiami Trail East, Naples, Florida 34112. 14. Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information, please contact Jack Wert at (239) 252 -2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112-5356.,(239) 252 -8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99 -22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. February 25, 2013 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, February 25, 2013 LET IT BE REMEMBERED the Collier County Tourist Develo me �il in V C and for the County of Collier, having conducted business herein, met 0date at 8:30 AM in a REGULAR SESSION in Building "F" of the Gov e t Complex, Naples, Florida with the Following members present: Chairma y H. Hendel Vice Chai i Medwedeff (Excused) Commissioner Henning Susan Becker Clark Hill Robert Miller Ed (Ski) Olesky John Sorey, III Larry Sacher ;dck Wert, Tourism Director Gary McAlpin, Coastal Zone Management Director Colleen Greene, Assistant County Attorney Kelly Green, Tourist Tax Coordinator February 25, 2013 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order — Chairman Hendel Chairman Hendel called the meeting to order at 8:30 A.M. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call A quorum was established. O 4. Changes and Approval of Agenda Mr. Sorey moved to approve the Agenda. Second by Mr. Miller. Ca animously 6 - 0. 5. Approval of TDC Minutes a. Regular Meeting 1/28/13 Mr. Sorey moved to approve the minutes of the Janu 28, 13 meeting as presented. Second by Ms. Becker. Carried unanimously 6 - 0. a 6. Presentations / Public Comment - (3 minut e None Mr. Olesky arrived at 8:37 A.M. Mr. Hill arrived at 8:56 A.M. 7. New Business a. FY 14 TDC Proposed Grant G delines Jack Wert presente the F#*cutive Summary "Review Tourist Development Council Grant Applications for egory B and C -2 for FY 14 (October 12013 - September 30, 2014) and recommend c e uidelines and requirements" dated February 25, 2013 for considerati rep rted that the changes proposed by Staff are highlighted in yellow and include revisi he dates to reflect FY14 requirements and deadlines. )u it rFviewed the "Category "B" Grant and Event Sponsorship Application — 2-tr and recommended that the following changes in addition to, or in lieu of Staff s • Require a "key" Executive for the organization requesting the funding be present at the meeting when the request is being made for the Council to fund an event. • Establish a new category for "Sports Events Grants." Overall Guidelines 2 February 25, 2013 • Require a guideline of 100 hotel room nights per day of event to evaluate impact of event. Proiect Guidelines • #3 - Eliminate the requirement for the Board members salaries. • #9 - Require an audited or reviewed financial statement. Repeat Funding Requests • 2 "d year and beyond, require the event generate revenue that meets or excee te d investment of tourist tax dollars. * This motion took place after item 7.d .r O Mr. Sorey moved to recommend the Board of County Commissione 6ve the Grant Applications guidelines and requirements subject to the CounciSll§�endations. Second by Mr. Olesky. Carried unanimously 8 — 0. b. Hideaway Beach Erosion Control Structure Gary McAlpin presented the Executive Summary "R5 me dation to approve $350, 000 in eligible costs for the FY13 Hideaway Beach erosio c tructure project based on the January 16, 2013 Proportionality Analysis cgwpd e astal Engineering Consultants and reviewed by Collier County staff, make a fi i his item promotes tourism and approve necessary budget amendments" dated Feb 1 , 2013 for consideration. Council discussion occurred on the in he proposal and whether the expenditure provides a public benefit. Ms. Becker expressed concern e TDT expenditure may not meet the goal of providing a benefit to public beachgoe Others noted the ch is accessible by boat, and many boaters enter Collier Bay to utilize restaurant an in ilities providing a tourism benefit. Additionally, there are at least 2 entities loc ng e Collier Bay which provide "short term rentals" and generate tourist tax rev ue. perations include facilities for boating activities which can require use of the Pass. X a AN-0 L� , JUi NP 1 Poff, Coastal Engineering Consultants - was available to answer technical qipTlons. Pfirt Sanders, Gray/Roberston, Marco Island City Attorney - spoke in support of the proposal. Bruce Anderson, Roetzel and Andress - spoke in support of the proposal. Erik Brechnitz, Hideaway Beach Taxing Board - spoke in support of the proposal. Commissioner Henning moved to recommend the Board of County Commissioners make the necessary budget amendments and approve $350,000 in eligible costs for the FY13 February 25, 2013 Hideaway Beach erosion control structure project based on the January 16, 2013 Proportionality Analysis conducted by Coastal Engineering Consultants and reviewed by Collier County staff, and hereby makes a finding that this item promotes tourism. Second by Mr. Sorey. Motion carried 7 "yes" —1 "no. " Ms. Becker voted "no. " c. Peer Review - CPE Volume Design for the 2013/14 Beach Renourishment Project Mr. McAlpin the document "Collier County Peer Review of Beach Renourishment De ' n, Prepared by Atkins, " dated February 2013 for review. Mr. Sore moved to approve the Peer Review and endorse the methodolo an Aesigurn. ranch Y PP gY utilized by the County's consultants for the Collier County Beach Renouris Second by Ms. Becker. Carried unanimously 8 — 0. d. Temporary Beach Restoration Easement Resolution (TBRE) Gary McAlpin presented the Executive Summary "Recommendat' prove the development and execution of Temporary Beach Restoratio Eas n RE) with beachfront property owners for the FY13 114 Vanderbilt, Pa Naples beach renourishment program and reaffirm the existing Board of C my Commissioners' policy that no renourishment will occur landward of the Erosion trol ine (ECL) on private property without an executed Temporary Beach Restoration E (TBRE) and authorize the Chairwoman to execute Resolution for TBRE." d e y 14, 2013 for consideration. Mr. Sorey moved to recommend the development and execution of Tempo beachfront property owners for the F, renourishment program and rea f that no renourishment will c nka property without an execute mpor Mr. Hill. Carried unanimously — 0. Break: 9:42 A. M. Reconvened- 9:52 A. ty Commissioners approve the Fanderbilt, estoration Easements (TBRE) with Park Shore and Naples beach existing Board of County Commissioners' policy rd of the Erosion Control Line (ECL) on private Beach Restoration Easement (TBRE). Second by e. Wiggins Pass raightening Project Gary resented the Executive Summary "Recommendation to award Bid No. 13- 603 "el o Marine Construction, Inc. in the amount of $1, 754,884.72 for the Wiggins Pass a aightening Project" dated February 14, 2013 for consideration. . decker moved to recommend the Board of County Commissioners award Bid No. 13- 6 39 to Orion Marine Construction, Inc. in the amount of $1,754,884.72 for the Wiggins ass Channel Straightening Project" and hereby finds the proposed expenditure promotes tourism. Second by Mr. Olesky. Carried unanimously 8 — 0. f. South Marco Beach Sand Renourishment Project Gary McAlpin presented the Executive Summary "Recommendation to award Bid No. 13- 6009 to Cavache, Inc, in the amount of $630,185 for the South Marco Beach Sand 0 February 25, 2013 Renourishment Project No. 80211 " dated February 14, 2013 for consideration. He reported that the proposed scope of work incorporates a "6 year design" and has been approved by the City of Marco Island and Board of County Commissioners. The vendor has been deemed "qualified" by the US Army Corp of Engineers. The work will take place 24 hours a day, 7 days a week. Mr. Sorey moved to recommend the Board of County Commissioners award Bid No. -6009 to Cavache, Inc, in the amount of $630,185 for the South Marco Beach Sand Renourishment Project No. 80211 " and hereby finds the proposed expenditure pr tourism. Second by Mr. Miller. Carried unanimously 8 — 0. g. Marco Beach Erosion Control Structures Project Gary McAlpin presented the Executive Summary "Recommendation to r id No. 13- 6011 to Florida Marine Construction, Inc, in the amount of $728,5 78 r e onstruction of the South Marco Beach Erosion Control Structures Project No. 80 ed February 14, 2013 for consideration. He reported that the work will be cQndu f in awn to dusk. Mr. Sacher moved to recommend the Board of County Com) issfoners award Bid No. 13- 6011 to Florida Marine Construction, Inc, in the am t of 28,578 for the construction of the South Marco Beach Erosion Control Structures No. 80211 and hereby finds the proposed expenditure promotes tourism. Segon ller. Carried unanimously 8 — 0. h. Doctor's Pass Physical Monitoring Servi N Gary McAlpin presented the Executive "Recommendation to approve a Work Order for the physical monitoring of Doctors s tkins North American, Inc. under Contract No. 09- 5262-CZ for a lump sum amount of $ nd authorize the County Manager or his designee to execute the Work Order" date 4, 2013 for consideration. Mr. Sorey moved to recommend�fi a Board of County Commissioners approve a Work Order for the physical monitoring**f Doctors Pass by Atkins North American, Inc. under Contract No. 09- 5262 -CZ for a mp sum amount of $22,012 and authorize the County Manager or his designee to exe to Work Order and hereby finds the proposed expenditure promotes tourism. Se n�by mmissioner Henning. Carried unanimously 8 — 0. i. Post T al Form Isaac Analysis of Collier County Beaches Gary M p h presented the Executive Summary "Recommendation to approve a Work Order t ins rt America, Inc. to conduct Post - Tropical Storm Isaac physical beach monitoring o County main beaches under Contract No. 09- 5262 -CZ for a lump sum amount of 0 and authorize the County Manager or his designee to execute the Work Order" dated F ruary 14, 2013 for consideration. Mr. Sorey moved to recommend the Board of County Commissioners approve a Work Order to Atkins North America, Inc. to conduct Post - Tropical Storm Isaac physical beach monitoring of Collier County main beaches under Contract No. 09- 5262 -CZfor a lump sum amount of $59,800 and authorize the County Manager or his designee to execute the Work Order and hereby finds the proposed expenditure promotes tourism. Second by Ms. Becker. Carried unanimously 8 — 0. 5 February 25, 2013 8. Old Business a. Informational Update on Vanderbilt Beach Restroom Project — Gary McAlpin Gary McAlpin reported that the County now proposes to rebuild the facility at grade with no expansion to the existing building footprint. 9. Marketing Partner Reports Jack Wert presented a PowerPoint document "Marketing Partner Reports — February 25, 0 " including the following reports presented by Staff and Consultants: too a. Research Data Services — Dr. Walter Klages "Collier County Tourism Research, February 25, 2013 " — Research Data Ser 0', " Commissioner Henning left at 10 :25 A.M. b. Tax Collections — Jack Wert "Tourist Tax Collections — Collier County Tax Collector — Febru 2 , 2 3 " c. Paradise Advertising — Suzanne Lennon "Advertising Report Paradise Advertising and Marketer Inc. — TDC, February 25, 2013 " d. Lou Hammond & Associates — PR "Public Relations Report — National 2013 " e. Miles Media - Website Activity — J f. 9. - TDC Meeting February 25, "Website — Miles Media Group Sales & Marketing Technolo s - Search Engine Optimization — Jack Wert "Search Engine Services — Sales d Marketing Technologies, Inc. " Phase V - Fulfil nt Services — Jack Wert "Fulfillment S ce Phase IV 10. Tourism Staff R its The f6llowi1JqgqqW_o11b were provided by Staff: a. Di ctor Ja k Wert b. le & rketinE — Jack Wert ions & Communications — Jonell Modys —Jack Wert Council — Chris O'Brien E Wnternational Representatives — Jack Wert g. Visitor Centers,— Nancy Kerns 11. Detailed Staff Reports Submitted 0 February 25, 2013 12. Council Member Discussion None 13. Next Scheduled Meeting Date/Location — March 25, 2013 — 9:00 A.M. Collier County Government Center, Administration Bldg. F, 3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 There being no further business for the good of the County, the meeting was adJ ' rn4eby order of the Chair at 11:15 A.M. COLLIER COUNTY T U DEVELOPMENT COU ::Pt Chairman,,M el These minutes approved by the Board/Comm' e as presented or as ame II 7 March 25, 2013 New Business 7 -a 1 of 4 TDC EXECUTIVE SUMMARY Tourist Development Tax Financial Review OBJECTIVE: Review tourist development tax fund balances for Q 1 FY 13 CONSIDERATIONS: The financial position of all funds that the Tourist Development Council (TDC) oversees is reviewed on a quarterly basis in accordance with County Ordinance 92 -60. The attached spreadsheets outline the position of each of our funds for the 1St fiscal quarter of FY 13. The following tourist tax funds are in balance and there are no significant variances to report. Fund 184 - Advertising and Promotion Fund 193 - Non - County Owned & Operated Museum Grants Fund 194 - Tourism Department Operating Expenses Fund 196 - Emergency /Disaster Recovery Advertising Fund 183 - Beach Park Facilities — Coastal Zone Management Fund 185 - Beach Engineering Project Management Fund 195 - Beach and Management — Coastal Zone Management Fund 198 - County Owned and Operated Museums - Public Services Division FISCAL IMPACT: This item is for review and comment. No financial impact is involved. RECOMMENDATION: Staff requests the TDC review the Q 1 FY 13 Financial Report. This item is for information only. SUBMITTED BY: Jack Wert, Tourism Director TDC MEETING DATE: 3 -25 -13 Tourist Development Tax Funds FY 2013 1st Quarter Budget to Actual Report Fund Description 183 TDC BEACH PARK FACILITIES 183 FUND 183 183 183 183 183 183 183 183 183 183 183 March 25, 2013 New Business 7 -a 2 of 4 Amended / Purchase Expended, Budget Order I Actual I Collected Exp OPERATING EXPENSE 70,500 774,448 482,584 292,423 100.1% Exp CAPITAL OUTLAY 295,000 5,158,835 - 58,708 1.1% Exp RESERVES 8,285,700 8,285,700 - - 0.0% Exp TRANSFERS 50,000 50,000 - 50,000 100.0% Exp TRANSFER CONST 59,200 59,200 - 4,495 7.6% Exp Total _ 8,760,400 14,328,183 482,584 405,627 6.2% Rev 3143003% TOURIST DEVELOPMENT TAX (2,368,600) (2,368,600) - (224,773) 9.5% Rev 361170 FIFTH THIRD O/N INTEREST - - - (1,349) n/a Rev 361180 INVESTMENT INTEREST (64,100) (64,100) - (15,724) 24.5% Rev 361320 INTEREST TAX COLLECTOR - - - - n/a Rev 489200 CARRY FORWARD GENERAL (6,449,300) (6,449,300) - (6,449,300) 100.0% Rev 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE - (5,567,783) - (5,567,783) 100.0% Rev 489900 NEGATIVE 5% ESTIMATED REVENUES 121,600 121,600 - - 0.0% Rev Total (50,000) ($,760,400) (14,328,183) (12,258.929) 85:6 %'. 184 184 TDC -TOURISM PROMOTION ';Exp OPERATING EXPENSE 4,608,800 4,886,457 3,038,800 500,327 72.4% 184 Exp TRANSFER CONST 89,800 89,800 - 6,811 7.6% Exp Total 4,698,600 4,976,257 3,038,800 507,139 71.3% 184 Rev 314300 3% TOURIST DEVELOPMENT TAX (3,588,800) (3,588,800) - (340,565) 9.5% 184 Rev 361170 FIFTH THIRD O/N INTEREST - - - (174) n/a 184 Rev 361180 INVESTMENT INTEREST (7,400) (7,400) - (2,175) 29.4% 184 Rev 361320 INTEREST TAX COLLECTOR - - - - n/a 184 Rev 366900 CONTRIBUTIONS PRIVATE SOURCE (20,000) (20,000) - (7,540) 37.7% 184 Rev 481183 TRANSFER FROM BEACH PARK FACILITIES FUND 183 (50,000) (50,000) - (50,000) 100.0% 184 Rev 481194 TRANSFER FROM TOURIST DEVELOPMENT TAX 25% -PROP (97,500) (97,500) - (24,375) 25.0% 184 Rev 481195 TRANSFER FROM TOURIST DEVELOPMENT - BEACH 195 (150,000) (150,000) - (75,000) 50.0% 184 Rev 489200 CARRY FORWARD GENERAL (965,700) (965,700) - - 0.0% 184 Rev 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE - (277,657) - (277,657) 100.0% 184 Rev 489900 NEGATIVE S% ESTIMATED REVENUES 180,800 180,800 - - 0.0% Rev Total - (4,698,600) (4,976,257) (777,486) 15.6% 185 TDC -BEACH RENOURISHMENT 185 .OPERATIONS Exp PERSONAL SERVICE 452,200 452,200 - 82,017 18.1% 185 Exp OPERATING EXPENSE 195,000 195,000 8,159 84,749 47.6% 185 Exp CAPITAL OUTLAY - - - - n/a 185 Exp RESERVES 16,100 16,100 - - 0.096 185 Exp TRANSFER CONST - - - - n/a Exp Total .:663,300 663,300..: 81159 166,766 26.4% 185 Rev 361170 FIFTH THIRD O/N INTEREST - - - (18) n/a 185 Rev 361180 INVESTMENT INTEREST - - - (244) n/a 185 Rev 481195 TRANSFER FROM TOURIST DEVELOPMENT - BEACH 19E (647,100) (647,100) - (161,775) 25.0% 18S Rev 489200 CARRY FORWARD GENERAL (16,200) (16,200) - (16,200) 100.0% Rev Total (:(663,300) '.. (663,300) (178,238) 26.9% 193 193 TDC- MUSEUM (non- Cwnty):.. Exp OPERATING EXPENSE 800 800 - 400 50.0% 193 Exp GRANTS AND DEBT SERVICE 315,500 315,500 - - 0.0% 193 Exp TRANSFER CONST 8,600 8,600 649 7.5% Exp Total 324,900 324,900 -. 1,049 : 03% 193 Rev 3143003% TOURIST DEVELOPMENT TAX (342,000) (342,000) - (32,449) 9.5% 193 Rev 361170 FIFTH THIRD O/N INTEREST - - - (47) n/a 193 Rev 361180 INVESTMENT INTEREST - - - (545) n/a 193 Rev 361320 INTEREST TAX COLLECTOR - - - - n/a 193 Rev 489900 NEGATIVE 5% ESTIMATED REVENUES 17,100 17,100 - - 010% Rev Total (324,900) (324,900) (33,041) :..10.2% H: \ENr\DNi ...%1 C \nn d.1 Reports \30131st W \FY 13 1st W,TDC 1 -Bud,. 1. -.1 a.,o Tourist Development Tax Funds FY 2013 1st Quarter Budget to Actual Report Fund 194 TDi 194 MANAG 194 194 194 194 194 194 194 194 194 Description I Type March 25, 2013 New Business 7 -a 3 of 4 Amended I/ Purchase I (Expended, Ex ense /Revenue Description Ado ted Bud et Budget Order Actual Collected Exp P PERSONAL SERVICE 6 652,900 6 652,900 Exp O OPERATING EXPENSE 4 469,700 4 483,734 Exp T TRANSFERS 4 422,000 4 422,000 Exp T TRANSFER CONST 4 41,700 4 41,700 Exp Total. 1 1,586,300 1 1,600,334: Rev 3 314300 3% TOURIST DEVELOPMENT TAX ( (1,667,700) ( (1,667,700) Rev 3 361170 FIFTH THIRD O/N INTEREST - - - - Rev 3 361180 INVESTMENT INTEREST ( (2,000) ( (2,000) Rev 3 361320 INTEREST TAX COLLECTOR - - - - Rev 4 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE - - ( (14,034) Rev 4 489900 NEGATIVE 5% ESTIMATED REVENUES 8 83,400 8 83,400 Rev Total - - .(1,586,300). ( (1,600,334) - 106,476 16.3% 27,053 66,182 19.3% - 38,875 9.2% 3,165 7.6% 27,053 214,698 15.1% (158,267) 9.5% (46) n/a - (681) 34.1% - n/a 0.0°,6 0.0% 1158,994):. 9.9% 195 195 TDC -BEACH RENOURISHMENT Exp OPERATING EXPENSE 1,857,300 4,083,147 1,509,441 617,883 52.1% 195 Exp CAPITAL OUTLAY 4,024,200 4,602,791 - - 0.0% 195 Exp GRANTS AND DEBT SERVICE - - - - n/a 195 Exp RESERVES 25,400,600 24,726,100 - - 0.0% 195 Exp TRANSFERS 957,100 1,059,486 - 396,775 37.4% 195 Exp TRANSFER CONST 120,200 120,200 - 9,127 7.6% Exp Total .32,359,400 34,591,725: 1,509,441 .1,023,786 7.3% 195 Rev 314300 3% TOURIST DEVELOPMENT TAX (4,809,000) (4,809,000) - (456,357) 9.5% 195 Rev 331700 FEDERAL GRANT- CULTURE /RECREATION (1,000,000) (1,000,000) - - 0.0% 195 Rev 334391 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTIOI - - - (110,983) n/a 195 Rev 361170 FIFTH THIRD O/N INTEREST - - - (3,177) n/a 195 Rev 361180 INVESTMENT INTEREST (150,000) (150,000) - (37,293) 24.9% 195 Rev 361320 INTERESTTAX COLLECTOR - - - - n/a 195 Rev 366900 CONTRIBUTIONS PRIVATE SOURCE - - - (2,040) n/a 195 Rev 489200 CARRY FORWARD GENERAL (26,698,300) (26,698,300) - (26,698,300) 100.0% 195 Rev 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE - (2,232,325) - (2,232,325) 100.0% 195 Rev 489900 NEGATIVE 5% ESTIMATED REVENUES 297,900 297,900 - - 0.0% Rev Total (3$;359,400)'(34,591,725) -.. (29,5,90,474) 85;4 %p. 196 196 TDC DISASTER. RECOVERY ;... Exp OPERATING EXPENSE 320,900 320,900 - 10,844 3.4% 196 Exp RESERVES 1,000,000 1,000,000 - - 0.0% Exp Total.. 1,320,900. 1,320,900 10,544 018% 196 Rev 361170 FIFTH THIRD O/N INTEREST - - - (112) n/a 196 Rev 361180 INVESTMENT INTEREST (10,500) (10,500) - (1,350) 12.9% 196 Rev 481194 TRANSFER FROM TOURIST DEVELOPMENT TAX 25% -PROF (266,500) (266,500) - - 0.0% 196 Rev 489200 CARRY FORWARD GENERAL (1,044,400) (1,044,400) - (1,044,400) 100.0% 196 Rev 489900 NEGATIVE 5% ESTIMATED REVENUES 500 500 - - 0.0% Rev Total (1,320,900) (1,320,900) - (1,045;862) 79.2% 198 198 MUSEUM Exp PERSONAL SERVICE 918,700 918,700 - 149,948 16.3% 198 Exp OPERATING EXPENSE 670,600 668,400 163,762 180,730 51.5% 198 Exp CAPITAL OUTLAY - 2,200 - 2,200 100.0% 198 Exp RESERVES 1,200 1,200 - - 0.0% 198 Exp TRANSFERS 200,000 200,000 - 50,000 25.0% 198 Exp TRANSFER CONST 33,000 33,000 - 2,997 9.1% Exp Total 1,823,500- 1,823.,52X3 '163,762 385;875. 30.1% 198 Rev 3143003% TOURIST DEVELOPMENT TAX (1,579,100) (1,579,100) - (149,849) 9.5% 198 Rev 361170 FIFTH THIRD O/N INTEREST - - - (36) n/a 198 Rev 361180 INVESTMENT INTEREST - - - (527) n/a 198 Rev 361320 INTEREST TAX COLLECTOR - - - - n/a 198 Rev 366900 CONTRIBUTIONS PRIVATE SOURCE - - - (265) n/a 198 Rev 369130 INS CO REFUNDS (1,200) (1,200) - - 0.0% 198 Rev 489200 CARRY FORWARD GENERAL (322,300) (322,300) - (322,300) 100.0% 198 Rev 489900 NEGATIVE 5% ESTIMATED REVENUES 79,100 79,100 - - 0.0% Rev Total (1,823,500) (1,823,500) (472,976) 25;9%'; Rev Total (51,537,300) (59,629,099) - (44,466,000) 74.6% Exp Total 51,537,300 59,629,099 5,229,798 2,715,783 13.3% Balance - - 5,229,798 (41,750,217) n/a The FY 2013 First Quarter Budget to Actual Report presents the budget and actual activity recorded in the accounting records for October, November and December 2012. The reader should note that because of the accounting date applied to Tourist Development Tax collections, the accounting records include only 2 months collections through 12- 31 -12. A more timely revenue report is provided on a monthly basis and indicates TOT revenue collections are estimated to be 7.5% ahead of budget. While to early to accurately predict, expenditures to date are generally below budgeted levels. H: \ENF\Divisl \TDC \Fln,n 1Reports\ 20131st Qtr \Fy 13121 WTDC Fund, Budges to Ad- Repot The FY 2013 First Quarter Budget to Actual Report presents the budget and actual activity recorded in the accounting records for October, November and December 2012. The reader should note that because of the accounting date applied to Tourist Development Tax collections, the accounting records include only 2 months collections through 12- 31 -12. A more timely revenue report is provided on a monthly basis and indicates TOT revenue collections are estimated to be 7.5% ahead of budget. While to early to accurately predict, expenditures to date are generally below budgeted levels. H: \ENF\Divisl \TDC \Fln,n 1Reports\ 20131st Qtr \Fy 13121 WTDC Fund, Budges to Ad- Repot March 25, 2013 New Business 7 -a 4of4 Tourist Development Tax Funds FY 2013 1st Quarter Capital Project Budget to Actual Report 183 183 183 183 183 183 183 183 183 183 183 183 183 183 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 195 TDC -BEACH RENOURISHMENT Project 31183 Operating Fund 183 10,500 10,500 - 5,250 50.0% Project 80058 Vanderbilt Beach Access 48 - 390,004 187,430 176,551 93.3% Project 80141 Remaining Vanderbilt Beach Accesses - 225,000 - - 0.0% Project 80143 Delnor Wiggins State Park Entrance Impro - 750,000 - - 0.0% Project 80187 New Clam Bay Facility Turnaround 125,000 125,000 - - 0.0% Project 80193 Barefoot Entrance Sign 20,000 20,000 - - 0.0% Project 80194 Barefoot Beach Access Parking Lot Drainage lmprov 130,000 130,000 - - 0.0% Project 80195 Barefoot ADA Ramp Rework 20,000 20,000 - - 0.0% Project 80205 Clam Bay Draw Bridge Repairs 60,000 64,349 - 58,708 91.2% Project 88028 Marco Bathroom & Access Improvements - 100,000 - - 0.0% Project 90046 Vanderbilt Restroom Expansion Re -work - 955,750 13,239 1,585 1.6% Project 90091 Clam Pau Southern Boardwalk - 1,455,789 24,680 - 1.7% Project 90093 Tigertail Restroom /Pedestrian Walk - 1,686,891 257,235 109,037 21.7% .Project Total 365,500 5,933,283 482,594 351,131. 14.1% Reserve 99183 Fund 183 Reserves/Transfers 8,394,900 8,394,900 - 54,495 0.6% Fund Total 8,760;400 14,328,183 482;584 405,627. n/a Project 58001 Tropical Storm Isaac - 25,000 - - 0.0% Project 80093 Wiggins Pau Master Plan Eng/Permit - 61,121 - - 0.0% Project 80096 FY 13 Beach Analysis /Design 490,000 1,173,492 585,564 131,284 61.1% Project 80097 Hidaway Erosion Control Structures - 121,310 - - 0.0% Project 80158 FEMA Hurricane Support - 11,918 11,918 - 100.0% Project 80165 County Beach Analysis - 130,406 - - 0.0% Project 80166 Marco Beach Breakwater Analysis /Design 100,000 406,228 51,929 9,191 15.0% Project 80171 Beach Tilling 15,000 15,000 - - 0.0% Project 80203 Laset Grading North Marco Beach 35,000 52,975 15,176 2,799 33.9% Project 80210 Wiggins Pass Channel Straigh ten /Dikes /Renourishmei 1,700,000 1,700,000 85,421 11,703 5.7% Project 80211 Marco Island Renourishment & Erosion Control Struc 3,000,000 3,000,000 - - 0.0% Project 88032 Clam Pau Dredge Pelican Bay - - - - n/a Project 90020 TDC - Administratin - 100,000 36,346 3,654 40.0% Project 90032 Wiggins Pau Modeling - 52 - - 0.0% Project 90044 Vegetation Repairs - Exotic Removal 75,000 138,340 - - 0.0% Project 90060 Clam Pau Ebb Tide Shoal Study - 6,155 - 1,826 29.7% Project 90096 Naples Pier Annualized Repair 80,000 135,000 80,000 55,000 100.0% Project 90097 Emergency Truck Haul 2012 -13 - 674,500 503,564 170,932 100.0% Project 90295 VANDERBILT BEACH PARKING GARAGE - 203,656 14,461 1,634 7.9% Project 90527 County/Naples Beach Renourishment 76,900 169,367 76,850 76,850 90.7% Project 90533 Beach Cleaning 109,600 217,752 9,529 20,874 14.0% Project 90536 County/Naples Beach Monitoring 200,000 343,668 38,685 132,136 49.7% Exp Total. 5,881,500 8,685,938 1,509,441 617,883 24.5% Reserve 99195 Fund 195 Reserves/ Transfers 26,477,900 25,905,786 - 405,902 1.6% Fund Total 32,359,400 34591,725 "1,509,441 1;023,786 n/a March 25, 2013 New Business 7 -b 1 of 14 EXECUTIVE SUMMARY Recommend approval of Change Order #4 to Contract # 10 -5541 with Paradise Advertising and Marketing, Inc. in the amount of $100,000 in additional media and production billing at gross in accordance with their agreement with Collier County. OBJECTIVE: Recommend approval of Change Order #4 for additional expenditures of up to $100,000 at gross rate with Paradise Advertising and Marketing, Inc. above the $2,000,000 net billing threshold level indicated in our agreement. CONSIDERATIONS: The current agreement approved by the County Commission on March 22, 2011 with Paradise Advertising and Marketing, Inc. (attached) indicates a monthly service fee in the amount of $25,000 ($300,000 annually) for FY 12. This service fee is in lieu of the standard advertising agency commission of 15% on all media and production costs for regular and emergency advertising up to an aggregate of $2,000,000 annually for FY 13. The agreement further stipulates that media or production billing for regular and emergency advertising over an aggregate of $2 million annually will be added by change order and to be billed by Paradise Advertising and Marketing, Inc. at gross, reflecting a standard advertising agency commission of 15 %. The County Commission approved on February 26, 2013 an additional expenditure of $100,000 from FY 12 carry forward to be used for an enhanced late winter and summer marketing program. These additional funds will take the annual billings from Paradise Advertising over the $2 million ceiling specified in the agreement. Staff requests that the TDC recommend at their March 25, 2013 meeting the approval of this additional billing over $2 million to include a standard advertising agency commission of 15 %. With the TDC recommendation, staff will take this request to the County Commission for approval prior to total billing exceeding the $2 million ceiling to ensure the necessary Change Order #4 is in place when the $2,000,000 level of media and production billing is reached. FISCAL IMPACT: The additional $100,000 is available in the approved FY 13 Tourism Department marketing and promotion budget in Fund 184 as carry forward from FY 12. RECOMMENDATION: Recommend approval Change Order #4 to Contract # 10 -5541 with Paradise Advertising and Marketing, Inc. for up to $100,000 in total additional billing at gross in accordance with their agreement with Collier County. PREPARED BY: Jack Wert, Tourism Director CHANGE ORDER CHANGE ORDER NO. 4 TO: Paradise Advertising and Marketing Inc. 150 Second Ave. N., Suite 800 St. Petersburg, FL 33701 DATE: 3/13/2013 PROJECT NAME: Tourism Marketing Services PROJECT NO.: n/a Under our AGREEMENT dated March 22, 2011 March 25, 2013 New Business 7 -b 2of14 CONTRACT NO. 10 -5541 BCC Date: 3/22/2011 Agenda Item: 1013 You hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement: Up to $100,000 to provide for increased destination marketing as follows: • An Enhanced late winter and summer advertising and promotion campaign in Northern U.S. feeder markets. FOR THE (Additive) Sum of. $100,000; One hundred thousand dollars. Original Agreement Amount $2,300,000 Sum of Previous Changes $1,400,000 This Change Order add $100,000 Present Agreement Amount $3,800,000 The time for completion shall be increased or decreased by n/a calendar days due to this Change Order. Accordingly, the Contract Time is now n/a calendar days. The substantial completion date is n/a and the final completion date is n /a. Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs. March 25, 2013 New Business 7 -b Prepared by: Date: 3 of 14 Jack Wert, Project Manager Tourism Department Accepted by: Approved by: Cedar Hames, President Paradise Advertising and Marketing, Inc. Jack Wert, Tourism Director Date: Date: Approved by: Date: , Procurement Strategist March 25, 2013 New Business 7 -b 4of14 Contract # 10 -5541 "TOURISM MARKETING SERVICES" THIS AGREEMENT, made and entered into on this ; !'Otday of IM,&rx n 20 +! , by and between Paradise Advertising and Marketing, Inc., hereinafter called the, "Contractor" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County ": WITNES -SETHs 1. COMMENCEMENT. The Contractor shall commence the work on April 1, 2011. The initial term of the contract shall terminate on September 30, 2012. The County may, at its discretion and with the consent of the Contractor, extend the Agreement for two (2) additional one (1) year periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK: , The Contractor will provide the following services including, but not limited to: a) Develop for approval and implementation and counsel with the County on advertising and marketing communications to meet the County's objectives and budgetary limitations. b) Develop for approval and implementation, and obtain prior written approval from the County by use of an Estimate or Insertion Order for all media and production projects. C) Plan and implement a strategic advertising and promotion program to include an Emergency Advertising Plan and County museum promotional publicity, creative art direction, copy writing, layout and production. d) Create an annual marketing plan prior to the start of each fiscal year outlining current situation, creative strategy, implementation schedule and measurement. e) Develop collateral materials including brochures, newsletters, and direct mail, including creative copy, layout and production. f) Develop and implement website, Internet and social media marketing strategies and advertising. g) Maintain an office in Collier County staffed with a full-time Account Manager. h) Supply the County with monthly reports reflecting agency activity and return on investment, such as placement and inquiry reports. i) Additional services may be added to this contract upon satisfactory negotiation of price by the Contract Manager and Vendor. 2.1 ADVERTISING Charges for advertising placed by the Contractor on behalf of the County will be billed to the County in accordance with the negotiated rate(s) of the specified medium or media. All charges for production, print and broadcast will be billed to the County March 25, 2013 New Business 7 -b 5of14 upon receipt of all required documentation. Invoices will include. the appropriate documentation including tear sheets, approved Insertion Orders or Estimates and media or production vendor invoices. The Contractor will prepare and send to the County pre- approved adjusted media invoices to account for insertion changes, short rates, circulation rebates and /or other estimates and adjustments. The County agrees to assume full financial liability for - properly authorized insertions for advertising space and /or time placed on its behalf by the Contractor. However, the Contractor shall assume payment liability for all insertions for which the Contractor has received payment in full from the County. In the event that a publication and /or station elects not to accept the Contractor's standard insertion order which disallows liability for unpaid media charges, the County agrees to provide the publication and /or station with written confirmation of acceptance of this liability. 2.2 MATERIALS AND SERVICES All charges for advertising production, photography, on -line, and social media production design, printing,, direct mail, audiovisual production services, marketing research and museum promotional publicity will be estimated,. authorized in writing by the County and billed at cost on a project basis. The County agrees to assume full financial liability for properly authorized services initiated on its behalf by the Contractor. County may modify, reject, cancel, or stop any and all plans, schedules, or work in progress at anytime by delivering written notice. In this event, however, County will retain sole liability for all commitments made by the Contractor prior to such action, and reimburse Contractor for all of Contractor's charges and expenses for work begun with County approval. 3. PAYMENT. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act" Collier County reserves the right to withhold and /or reduce an appropriate amount of any payments for. work not performed or for unsatisfactory performance of Contractual requirements. 3.1 TRAVEL AND REIMBURSABLE EXPENSES Travel expenses shall be reimbursed in accordance with Collier County Resolution 2006 -40 and F.S. 125.0104. Travel mileage reimbursement is to be paid at the current authorized rate. 2 March 25, 2013 New Business 7 -b 6of14 Reimbursable items other than travel expenses shall include, but not be limited to the following: actual telephone long- distance charges, actual fax charges, in office photocopying charges at ten cents ($.10) per copy or actual photocopying. charges if done while traveling and actual postage and actual shipping charges. Reimbursables will be paid only after Contractor has provided all receipts. Contractor shall be responsible for all other costs and expenses associated with activities and solicitations undertaken pursuant to this Agreement. - 32 AGENCY FEE For regular and emergency advertising, the County agrees to pay the Contractor a fee of twenty -five thousand dollars ($25,000.00) per month based upon a total annual fee of three hundred thousand dollars ($300,000.00) as consideration for all professional time devoted to account administration, client meetings, strategic planning, media planning, media negotiation, media placement, broadcast traffic and billing. All media and production costs for regular and emergency advertising, including but not limited to, creative and outside vendor costs up to two million dollars ($2,000,000.00) annually will be billed to the County at net, so that the County receives any available agency discount. Media. or production billing over two million dollars ($2,000,000.00) annually will be added by change order and will be billed at gross, reflecting a Contractor commission of fifteen percent (15 %). The Contractor fee will be billed on the first day of each month beginning February 1, 2011, with a pro -rated amount track to the execution date of the contract. The museum advertising budget is currently fifty, thousand dollars ($50,000.00) and will be billed at gross, reflecting a Contractor commission of fifteen percent (15 %). All charges for advertising, production, photography, on -line production design, social media, printing, direct mail, audiovisual production services, marketing research and museum promotional activity will be estimated and authorized in writing by the. Tourism Director or his designee and billed on a project basis at net cost. Out of pocket expenses will be billed at net. The agency will provide emergency pro bono publicity and public relations services, up to six thousand dollars ($6,000.00) in staff time. Additionally, the agency will make publicity and public relations services over and above the emergency budget available on an as- needed basis, estimated in advance on an Estimate Form and submitted to the Tourism Director or his designee for prior written approval before expenses are incurred. 3.3 PROFESSIONAL FEES(HOURLY BASIS: For estimating and billing purposes, services will be billed at the rates on Exhibit A attached hereto and made a part hereof. 4. NOTICES, All notices from the County to the Contractor shall be deemed duly served if delivered by hand, fax, email or the United States Postal Services Department, first class mail service, postage prepaid to the Contractor at the following Address: March 25, 2013 New Business 7 -b 7of14 Cedar Hames, President Paradise Advertising & Marketing, Inc. 1.54 Second Avenue North # 800 St. Petersburg, FL 33741 Facsimile: 727- 822 -3722 All Notices from the Contractor to the County shall be deemed duly served if delivered by hand, fax, email or the United States Postal Services Department, first class mail - service, postage prepaid to the County to: Jack Wert, Director Collier County Tourism Department 28M N. Horseshoe Drive Naples, Florida 34104 Facsimile: 239 -252 -2404 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an. agent of the County. b. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all such permits issued by the County shall be processed internally by the County. All non - County permits necessary for the prosecution of the Work shall be procured and paid for .by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 7. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objmtionable or improper, the County shall have the right to suspend the contract of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty -four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to March 25, 2013 New Business 7 -b 8of14 continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 8. OWNERSHIP OF DOCUMENTS: County shall be the owner of all documents and materials produced pursuant to this Agreement and Paradise Advertising & Marketing, Inc. shall not receive any additional compensation for their use or reproduction by the County. The County shall be the owner of and be in possession of all intellectual property created or furnished pursuant to this Agreement, including, but not limited to drawings, layouts, photography, film, video and printed documents, unless specifically exempted by the County. 9. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non - performance. Upon termination of this Agreement, Contractor will bill the County for all amounts not previously billed and due Contractor at that time. Contractor will not be entitled to payment for any advertisement if work on it commenced after Contractor received notice of termination. Contractor will be entitled to payment for services for advertisements commenced and approved for placement by the County prior to receipt of such notice. 10. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 11. INSURANCE The Contractor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Agency's; Products and Completed Operations and Contractual Liability. B. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. Special Requirements: Collier County shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein. identified shall be maintained by Agency during the duration of this Agreement. Renewal certificates shall be sent to the County thirty (10) days prior to any expiration date. March 25, 2013 New Business 7 -b 9of14 There shall be a thirty (30) day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. Contractor shall ensure that all sub contractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide County with certificates of insurance meeting the required insurance provisions. 12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which . otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Department. 14. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached component parts, all of which are as fully a part of the contract as if herein set out verbatim: RFP #10 -5541 "Tourism Marketing Services ", Contractor's Proposal, Insurance Certificate, Addendum and Exhibit A, Hourly Rate Fee Schedule for Non - Routine Work. 15. SUBIECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. The approval of this Agreement is contingent upon a finding by the Collier County Board of County Commissions that adequate funding exists for the purposes set forth herein through approval of the annual Tourism Department budget. If Category "B" tourist tax funds become unavailable in the future, no further funding under this contract will be due to the Contractor and the County may terminate this Agreement in accordance with section #9, "Termination ". 16. COOPERATION: The Contractor shall fully cooperate with the County in all matters pertaining to this agreement and provide all information and documents as requested by the County from time to time. Failure to cooperate, as interpreted by the County, shall constitute grounds for the County to impose sanctions that do not result in termination of this Agreement. 17. EMPLOYMENT OF CONTRACTOR PERSONNEL: During the term of this Agreement and for a period of one (1) year following its termination, the County agrees not to hire any employee (past or present) of the Contractor who worked on the County's account while employed by the Contractor. March 25, 2013 New Business 7 -b 10 of 14 18. AVAILABILITY OF RECORDS: The Contractor shall maintain all records, books, documents, papers and financial information pertaining to work performed under this agreement. The Contractor agrees that the County, or any of its duly authorized representatives, shall; until the expiration of five (5) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers and records of the Contractor involving transactions related to this Agreement. 19. PROHIBITION OF ASSIGNMENT: The Contractor shall not assign, convey or transfer in whole or in part its interest in this Agreement without the prior written consent of the County. 20. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES: No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and /or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and /or firm for cause. 21. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision - making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision - making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. March 25, 2013 New Business 7 -b 11 of 14 22. KEY PERSONNE%1. 'PROS STAFFING: The proposer's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to insure that competent persons will be utilized in the performance of the contract. Selected firm shall assign as many people as necessary to complete the project on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the dates set forth in the Project Schedule. Firm shall not change Key Personnel unless the following conditions are met: (Y) Proposed replacements have substantially the same or better qualifications and /or experience. (2) that the County is notified in writing as far in advance as possible. Firm shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. 23. ORDER OF PRECEDENCE: In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Request for Proposal and /or the Contractor's Proposal, the Contract Documents shall take precedence. In the event of any conflict between the terms of the RFP and the Contractor's Proposal, the language in the RFP would take precedence. E A March 25, 2013 New Business 7 -b 12 of 14 IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and. seals on the date and year first above written. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwi t ock Qerk of Cou By: Fred W. Coyle, Chairman ttvelz ;, form and Legal sii�fi FCli A. §� ounty Attorney DEPUTY SCOTT R. TEACH Print Name 6?�O�a '10/ -&* First Witness 7 T T3�pe/ 1 / 1Se�"ond Witness � � 6;�&t/'G Contractor. PARADISE ADVERTISING & MARKETING, INC. By: 0* Signature Cedar Hamel, President Typed signature and title March 25, 2013 New Business 7 -b 13 of 14 EXHITIB "A" CONTRACT 10 -5541 - TOURISM MARKETING SERVICES Production Supervisor - Digital $175.00 10 RATE SCHEDULE SERVICE I POSITION CCT RATEIHOUR NOTES Director Strategic Planning $300.00 Included in fee Brand Development Director $300.00 Included in fee Director of Account Services $250.00 Included in fee Account Supervisor $175.00 Included in fee Account Manager $150.00 Included in fee Account Executive $125.00 Included in fee Account Coordinator $100.00 Included in fee Media Director /Planner $200.00 Included in fee Media. Buyer $150.00 Included in fee Media Coordinator $100.00 Included in fee Administrative Services $50.00 Included in fee Accounting Manager $125.00 Included in fee Traffic $100.00 Included in fee Research - In house Director $200.00 Included in fee Research - In house Coordinator $100.00 included in fee Creative Director $250.00 Associate Creative Director $200.00 Senior Copywriter $175.00 Copywriter $150.00 Designer $175.00 Senior Art Director $175.00 Art Director $150.00 Broadcast Production Supervision $200.00 Production Supervisor -Print $150.00 Production Supervisor - Digital $175.00 10 SERVICE j POSITION Production Coordinator Proofreading In -house Video Services In -house Photograph Services In house Audio Services Public Relations Director Public Relations Account Manager Public Relations Account Executive Public Relations Writer Public Relations Coordinator Director of Diversity Marketing Digital Services Director Digital Strategist/ Research Digital Production Supervision Digital Coordinator Data Entry Specialist Search Engine Optimization Digital Production Developer Director of Mobile Development Social Media Marketing Director Social Media Marketing Coordinator CCT RATE/HOUR NOTES $100.00 $100.00 $200.00 $200.00 $200.00 $200.00 $150.00 $125.00 $150.00 $100.00 $200.00 $200.00 $150.00 $175.00 $125.00 $100.00 $150.00 $200.00 $250.00 $175.00 $125.00 March 25, 2013 New Business 7 -b 14 of 14 Covered under fee up to $6,000 in PR time Covered under fee up to $6,000 in PR time Covered under fee up to $6,000 in PR time Covered under fee up to $6,000 in PR time Covered under fee up to $6,000 in PR time The Agency will present written estimates for client approval for any costs being incurred. All out-of - pocket costs will be billed at net. The Agency billing invoices will include a copy of the signed estimate and all vendor invoices. Cost will not exceed the original signed estimate unless revised with written approval from the client. All cost savings will be passed on to the client. March 25, 2013 New Business 7 -c 1 of 14 EXECUTIVE SUMMARY Recommendation to approve the proposed amendments to the Tourist Development Tax (TDT) Ordinance to increase destination marketing efforts and the annual accumulation of reserves for beach renourishment, obtain direction to advertise the proposed amendments and return to the Board for final approval, and approve the proposed amendments to the TDT Category "A" Funding Policy. OBJECTIVE: To obtain approval of amendments to the TDT Ordinance and obtain direction to advertise the amendments and return to the Board for final approval, and obtain approval of amendments to the TDT Category "A" Funding Policy. CONSIDERATIONS: Tourism is a major driver of Collier County's economy supporting 32,000 hospitality and tourism industry jobs and providing a $1.4 billion annual economic impact. According to Research Data Services, the Convention and Visitor Bureau's (CVB) marketing consultant, each dollar invested in destination advertising and promotion returned $40.79 in direct visitor spending. In addition many County property and business owners were first introduced to Collier County through visitation to our area as leisure or group meeting travelers. A special subcommittee of the Tourist Development Council (TDC) was appointed in March of 2011 to review the current tourist tax structure and make recommendations on how the destination can benefit from a more robust year -round marketing and promotion effort. The committee met ten times beginning April 1, 2011 and developed a list of findings and conclusions on the current situation of the tourism industry in Collier County. From those findings and conclusions, a set of recommendations was developed for review and recommendation to the County Commission. The TDC requested staff to take the eleven (11) recommendations to the various tourism industry stakeholder groups for consideration and input. The result of that process is shown on Attachment 1. The County Manager reviewed the TDC recommendations and the outcome of the stakeholder input meetings and has developed a recommendation that combines input from the Tourist Development Council and stakeholder groups. The result is a set of recommendations that accomplishes the goals of enhanced funding for destination marketing, establishing a larger beach renourishment set aside, and introducing General Fund commitment to Museum, Beach Park Facilities and Disaster Recovery marketing funding. The proposed General Fund (001) funding commitment associated with the proposed recommendations is discussed below: March 25, 2013 New Business 7 -c 2of14 Museum — Working with the County Manager, Museum staff will develop a plan for replacing the $200,000 TDT funding reduction through enhanced fundraising, grants and aids, admission fees or other means. General Fund monies will be held in reserve to mitigate shortfalls that severly impact service levels. Disaster Recovery Funding — The minimum required balance in the TDT Disaster Recovery Fund (196) will be reduced from $1 million to $500,000. The fund balance will be maintained as required through a transfer from the General Fund (001). The annual General Fund Commitment to Disaster Recovery Funding shall not exceed $500,000. Beach Park Facilities — Through the budget process the Board has authority to budget General Fund monies for Beach Park Facilities not fully funded by TDT proceeds. On February 26, 2013 the Board reviewed the Manager's recommendations for redistribution of TDT proceeds and directed staff to incorporate the recommendations into the Tourist Development Tax Ordinance No. 92 -60, as amended, and the Category "A" Beach and Inlet Funding Policy and return to the board with the proposed changes. ADVISORY COMMITTEE RECOMMENDATION: On January 28, 2013 the TDC voted 8 -0 to recommend approval of the TDT funding redistribution as recommended by the County Manager. The proposed Ordinance and Policy amendments will be reviewed again by the TDC on March 25, 2013. FISCAL IMPACT: The TDT Ordinance and Category "A" Funding Policy amendments under consideration involve changing the distribution percentages of existing TDT revenues and redistributing interest earnings. The amendments increase the allocation for promotional activities and beach renourishment through decreases to Beach Park Facilities and County Museum funding. The Manager's proposal adds General Fund commitment to backstop potential Museum and Beach Park Facility funding shortfalls. The following table compares the current aggregate TDT distribution to the proposed distribution: Tourist Deveio ment Tax Redistribution Current Agg r ate Distribution Proposed regate Distribution Cat Description Fund % $ % $ $ Change A A SummM by Fund Beach' f`!lcifities Beach Renourishment 183 195 16.667% 33.333% 2,392,533 4,785,067 4.476% 36.816% 642,533 5,285,067 (1,750,0 500,000 A Total Cat A 50.000% 7,177,600 41.292% 5,927,600 (1,250,000) B B B TDC Promotion TDC Admin Promotion Disaster Recovery 184 194 196 25.000% 11.618% 0.0w% 3,588,800 1,667,787 35.101% 11.618% 0.00096 5,038,800 1,667,787 1,450,000 B Total Cat B 36.618% 5,256,587 46.719% 6,706,587 1,450,000 C -1 C -2 County Museums Non- County Museums 198 193 11..000% 2.382% 1,579,072 341,941 9.60746 2,382% 1,379,072 341,941 (200,0 C Total Cat C 13.382% 1,921,013 11.989% 1,721,013 (200,000) Check Total 100.00% 14,355,200 100.00% 14,355,200 - March 25, 2013 New Business 7 -c 3of14 The next table illustrates the overall redistribution including interest allocations, the split of TDT Category "A" proceeds between Beach Park Facilities and Beach Renourishment and Inlet projects and sweeps of fund balances from TDT Administration Funds into the Promotion Fund. (2I = Governed by General Board Policy a roved by Executive Summary In addition to the changes detailed above, staff recommends that the Board revise the Disaster Recovery Promotion funding policy by lowering the ordinance mandated minimum balance in the Disaster Advertising Fund (196) from $1,000,000 to $500,000. Under this proposal, if the Disaster Recovery Fund drops below $500,000 it will be replenished by the General Fund rather than TDT funds. This will ultimately make more TDT funding available for promotion. The annual Disaster Recovery funding provided by the General Fund is limited to $500,000. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: Any amendment to the Tourist Development Tax Ordinance No. 92 -60, as amended, will require a super - majority vote. Changes to the Tourist Development Tax Category "A " Funding Policy requires a majority vote. This item has been reviewed by the County Attorney's Office, is legally sufficient for Board action, and requires a majority vote for approval. — CMG RECOMMENDATION: To approve the proposed reallocation of current Tourist Development Tax funding to increase destination marketing efforts and the annual accumulation of reserves for major beach renourishment, to solicit recommendations from stakeholder groups prior to the Board's consideration of ordinance and /or policy changes, and to authorize Staff to draft documents for Board approval to implement said changes. Prepared by: Jack Wert, Tourism Director, Edward Finn, Senior Budget Analyst, OMB Non-County Reach Disaster County Beach Parks Promotion Museums TDCAdmin Renourishmen Recovery Museums Cat Descri Lion Fund 283 Fund 284 Fund 193 Fund 294 t Fund 395 Fund 196 Fund 198 Total A Beach Facilities- €83(1) (2,750,000) - - - - _ _ (1,750,000) A Beach Renourishmen: -195 (11 - - - 500,003 - 500,000 Sub -Total Cat A (2,750,000) - - - 500,000 - 11,250,0001 B TDCPromolion -284 - 5,450,000 - - - - 2,450,E 8 TDCAdmin -194 8 TDCAdminSweep - 250.000 - - - - - 250,000 B Promotion Disaster Recovery -198 B 'Interest Sweep (all TDC funds) (2 ) 209,500 Sub -Total Cat B 2,909,500 _ 1,909,500 C1 County Museums -198 - - '.... _ (200,000) (200,000) C2 Non-County Museums- 193.... Sub -Total Cat C - - - - - - (200,0DO lmo,ow ) TfltatCha TDCAgocaWn ,T50000 1,9095W S#IODD t2w 084 659500'; (2I = Governed by General Board Policy a roved by Executive Summary In addition to the changes detailed above, staff recommends that the Board revise the Disaster Recovery Promotion funding policy by lowering the ordinance mandated minimum balance in the Disaster Advertising Fund (196) from $1,000,000 to $500,000. Under this proposal, if the Disaster Recovery Fund drops below $500,000 it will be replenished by the General Fund rather than TDT funds. This will ultimately make more TDT funding available for promotion. The annual Disaster Recovery funding provided by the General Fund is limited to $500,000. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: Any amendment to the Tourist Development Tax Ordinance No. 92 -60, as amended, will require a super - majority vote. Changes to the Tourist Development Tax Category "A " Funding Policy requires a majority vote. This item has been reviewed by the County Attorney's Office, is legally sufficient for Board action, and requires a majority vote for approval. — CMG RECOMMENDATION: To approve the proposed reallocation of current Tourist Development Tax funding to increase destination marketing efforts and the annual accumulation of reserves for major beach renourishment, to solicit recommendations from stakeholder groups prior to the Board's consideration of ordinance and /or policy changes, and to authorize Staff to draft documents for Board approval to implement said changes. Prepared by: Jack Wert, Tourism Director, Edward Finn, Senior Budget Analyst, OMB March 25, 2013 New Business 7 -c 4of14 Attachments: 1. Proposed Ordinance Amendments 2. Proposed Resolution - Category "A" Beach and Inlet Funding Policy" March 25, 2013 New Business 7 -c 5of14 ORDINANCE NO. 2013 - AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AMENDING ORDINANCE NO. 92 -60, AS AMENDED, ALSO CITED AS SECTION 126 -83 OF THE COLLIER COUNTY CODE OF LAWS AND ORDINANCES, RELATING TO THE LEVY OF A 2% TOURIST DEVELOPMENT TAX, AN ADDITIONAL 1% TAX (3an PERCENT), AND AN ADDITIONAL 1% TAX (4' PERCENT) THROUGHOUT COLLIER COUNTY PURSUANT TO THE LOCAL OPTION TOURIST DEVELOPMENT ACT, SECTION 125.0104, FLORIDA STATUTES, AS AMENDED; BY AMENDING SECTION THREE, "USES OF TAX REVENUES," IN ORDER TO REALLOCATE CERTAIN TOURIST DEVELOPMENT TAX FUNDS AND ELIMINATE THOSE PROVISIONS THAT HAVE EXPIRED AND ARE OF NO FURTHER FORCE AND EFFECT; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE OF LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 125.0104, Florida Statutes, provides for the levy of a local option tourist development tax by any county; and WHEREAS, on August 18, 1992, the Board of County Commissioners (Board) adopted Ordinance No. 92 -60, which levied and imposed a 2% tourist and development tax throughout Collier County for the purposes permitted in Section 125.0104, Florida Statutes, as amended; and WHEREAS, through its adoption of Ordinance No. 95 -56 and Ordinance No. 2005 -43, the Board levied an additional 3`d and 4t' percent tourist development tax; and WHEREAS, subsequent amendments to Ordinance No. 92 -60, as amended, included Ordinance No. 2009 -58, Ordinance No. 2010 -44, and Ordinance No. 2012 -08 which temporarily reallocated certain Tourist Development Tax funds; and WHEREAS, the time periods established for these temporary reallocations of Tourist Development Tax funds have expired; and WHEREAS, the Board, by an extraordinary vote, desires to amend the uses of tax revenue and the tourist development plan in order to redistribute certain Tourist Development Tax funds and eliminate expired provisions that are of no further force and effect; and WHEREAS, the proposed amendments were presented to and approved by the Collier County Tourist Development Council. Words Underlined are added; Words StFeek Pweu& are deleted. Page 1 of 7 March 25, 2013 New Business 7 -c 6of14 NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: SECTION ONE: AMENDMENT TO SECTION THREE OF ORDINANCE NO. 92 -60, AS AMENDED. Section Three is hereby amended to read as follows: SECTION THREE - USES OF TAX REVENUES. (a) The tax revenues received pursuant to this division shall be used to fund the County Tourist Development Plan, which is hereby amended as follows: Tourist Development Plan The two percent tourist development tax was levied throughout Collier County beginning the first day of the second month following approval of this Ordinance by referendum. The tax district includes the entire geographic area of Collier County, Florida. The anticipated revenue for a two percent tourist development tax for all of Collier County over a 24 -month period was $7,000,000.00, less costs of administration. The additional one percent tourist development tax (3rd percent) was levied throughout the county beginning the first day of January, 1996. A majority of the electors of Collier County voting in a straw referendum election approved the continuation of the additional one percent tourist development tax prior to June 30, 2000, therefore the additional one percent tourist development tax shall continue until terminated by an amendment to this Ordinance. The tax district shall include the entire geographic area of Collier County, Florida. The additional tourist development tax (4th percent) shall be used to finance tourism promotion as provided herein. The tax district shall include the entire geographic area of Collier County, Florida. (1) The categories of use of the two percent, one percent (3rd percent) and additional one percent (4th percent) tax revenues by specific project or special use are hereby listed in the order of priority: CATEGORYA To finance beach park facilities or beach improvement, maintenance, renourishment, restoration and erosion control, including pass and inlet maintenance shoreline protection, enhancement, cleanup or restoration of inland lakes and rivers to which there is public access as these uses relate to the physical preservation of the beach, shoreline or inland lake or river. Words Underlined are added; Words Stfueli ThFgh are deleted. Page 2 of 7 March 25, 2013 New Business 7 -c 7of14 Percentage of Net Revenue 38 32.585 percent of the two percent tax and 100 percent of . the one percent tax (3rd percent), reduced by the amount required for Category D. CATEGORY B To promote and advertise county tourism within the State of Florida, nationally and internationally, which encourages tourism to Collier County and to fund convention bureaus, tourist bureaus, tourist information centers and news bureaus as county agencies. If tax revenues are expended for an activity, service, venue or event, the activity, service, venue or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue or event to tourists. Percentage of Net Revenue 23.236 43.43 percent of the two percent tax and 100 percent of the additional one percent tax (4th percent) CATEGORY C To acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate or promote one or more County owned or operated museums or municipal owned museums that are owned and operated by not for profit organizations and open to the public. Percentage of Net Revenue 2€x.764 23.978 percent of the two pW,,the is unt may be amended upwardly or do ctively from the date of the budget amend provided that the amount of the aggregate aiscal year budget amendment does not exceent of the two percent tax. ` Sub - categories: C(1): County owned or operated museums: 22:8 19.214 percent C(2): Municipal owned museums and museums owned and operated by not for profit organizations open to the public: 4.764 percent CATEGORY D To acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate or promote one or more fishing piers which are publicly owned and operated. Words Underlined are added; Words weak !Afeu are deleted. Page 3 of 7 Im- March 25, 2013 New Business 7 -c 8of14 Percentage of Net Revenue Amount budgeted for this category by the Board of County Commissioners each fiscal year, but not to exceed $200,000.00. This amount may be amended upwardly or downwardly prospectively from the date of the budget amendment approval, provided that the amount of the aggregate allocation per fiscal year does not exceed $200,000.00. It is the intent of this division that the above uses shall be funded separately, but simultaneously in the above percentages regardless of the actual amount of net revenues collected. it is the intem of this division that the above uses sW1 be funded separately, b (2) The additional one percent tax revenues (3rd percent) collected pursuant to Section TWO (F) shall be used to finance beach park facilities, beach improvement, maintenance, renourishment, restoration and erosion control including pass and inlet maintenance shoreline protection, enhancement, cleanup or restoration of inland lakes and rivers to which there is public access as these uses relate to the physical preservation of the beach, shoreline or inland lake or river. (3) The additional one percent tax (4th percent) collected pursuant to Section TWO (G) shall be used entirely to finance tourism promotion including advertising, public relations, promotion, research and fulfillment. The Disaster Recover Advertising Fund will the 23.23610A e f the 2 tam to maintain a maximum level of $1 millie $500,000.00. Should the fund fall below $500,000.00, the fund shall be replenished a maximum of $500,000.00 from the General Fund. A4 the Category "B" (Mafketi— and . It is the intent of the Board of County Commissioners to maintain new level of tourism promotion dollars in the future. �7 3( D (4) (Q Administrative costs. a. Tourism promotion administrative costs shall not exceed 32% of the total amount collected each fiscal year for Category "B" revenue. Words Underlined are added; Words S#ask ThFough are deleted. Page 4 of 7 March 25, 2013 New Business 7 -c 9of14 b. Project Management, Indirect Overhead, and Program Administration in support of Fund 195 (Beaches) and Fund 183 (Beach Park Facilities) shall not exceed 15% of Category "A" revenues. These charges to be split 75% to Fund 195 (Beaches) and 25% to Fund 183 (Beach Park Facilities). (5) (Q The revenues to be derived from the tourist development tax may be pledged to secure and liquidate revenue bonds in accordance with the provisions of Section 125.0104, Florida Statutes. Such revenue bonds and revenue refunding bonds may be authorized and issued in such principal amounts, with such interest rates and maturity dates, and subject to such other terms, conditions and covenants as the governing board of Collier County shall provide. This paragraph shall be full and complete authority for accomplishing such purposes, but such authority shall be supplemental and additional to, and not in derogation of, any powers now existing or later conferred under law. (6) Q The event bonds are issued by Collier County for any of the purposes enumerated by the Tourist Development Plan, the amount of tourist development tax receipts used to pay debt service on such bonds may exceed the percentages provided for the purpose for which such bonds were issued; provided, however, the maximum annual debt service on such bonds, together with any other obligations of Collier County which were issued to finance improvements for the same purpose and which are secured by the tourist development tax, must not exceed the stated percentage of tourist development tax receipts provided in the Tourist Development Plan for such purposes, as calculated as of the date of sale of such bonds. For purposes of performing the calculations described in this paragraph, the amount of tourist development tax receipts shall be assumed to be the amount provided as such in Collier County's immediately preceding annual audit, plus, if the levy of such tax was imposed or increased subsequent to the beginning of the period which was audited, an amount equal to the estimate by the County Manager of the moneys the County would have received if the tax imposition or increase had been in effect during the entire audit period. At or prior to the issuance of bonds the County Manager shall provide a certificate as to the findings required in this paragraph, which certificate shall be conclusive as to all matters provided herein. Words Underlined are added; Words Stmak Tivou are deleted. Page 5 of 7 • _ m Words Underlined are added; Words Stmak Tivou are deleted. Page 5 of 7 • Words Underlined are added; Words Stmak Tivou are deleted. Page 5 of 7 March 25, 2013 New Business 7 -c 10 of 14 • ....... all• ........ . . • - 9-71 WPM. (4-1) (8) The above and foregoing tourist development plan may not be substantially amended except by ordinance enacted by an affirmative vote of a majority plus one additional member of the Board of County Commissioners. SECTION TWO: CONFLICT AND SEVERABILITY. In the event this Ordinance conflicts with any other ordinance of Collier County or other applicable law, the more restrictive shall apply. If any phrase or portion of the Ordinance is held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. SECTION THREE: INCLUSION IN THE CODE OF LAWS AND ORDINANCES. The provisions of this Ordinance shall become and be made a part of the Code of Laws and Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered or relettered to accomplish such, and the word 'ordinance" may be changed to "section," "article," or any other appropriate word. SECTION FOUR: EFFECTIVE DATE. This Ordinance shall be effective upon filing with the Department of State. Words Underlined are added; Words Stmek Thr-euo are deleted. Page 6 of 7 all• (4-1) (8) The above and foregoing tourist development plan may not be substantially amended except by ordinance enacted by an affirmative vote of a majority plus one additional member of the Board of County Commissioners. SECTION TWO: CONFLICT AND SEVERABILITY. In the event this Ordinance conflicts with any other ordinance of Collier County or other applicable law, the more restrictive shall apply. If any phrase or portion of the Ordinance is held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. SECTION THREE: INCLUSION IN THE CODE OF LAWS AND ORDINANCES. The provisions of this Ordinance shall become and be made a part of the Code of Laws and Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered or relettered to accomplish such, and the word 'ordinance" may be changed to "section," "article," or any other appropriate word. SECTION FOUR: EFFECTIVE DATE. This Ordinance shall be effective upon filing with the Department of State. Words Underlined are added; Words Stmek Thr-euo are deleted. Page 6 of 7 March 25, 2013 New Business 7 -c 11 of 14 PASSED AND DULY ADOPTED by a vote of a majority plus one of the Board of County Commissioners of Collier County, Florida, this day of 12013. ATTEST: DWIGHT E. BROCK, CLERK By: Deputy Clerk Approved as to form and legal sufficiency: Colleen M. Greene Assistant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Lb-fi GEORGIA A. HILLER, ESQ., CHAIRWOMAN Words Underlined are added; Words Stuff are deleted. Page 7 of 7 March 25, 2013 New Business 7 -c 12 of 14 RESOLUTION 2013- A RESOLUTION OF THE COLLIER COUNTY BOARD OF COUNTY COMMISSIOENRS AMENDING THE TOURIST DEVELOPMENT CATEGORY "A" FUNDING POLICY DATED NOVEMBER 1, 2005 AND ESTABLISHING AUTHORIZED USES FOR CATEGORY "A" FUNDS. WHEREAS, Section 125.0104, Florida Statutes, provides for the levy of a local option tourist development tax by any county; and WHEREAS, on August 18, 1992, the Board of County Commissioners (Board) adopted Ordinance No. 92 -60, which levied and imposed a 2% tourist and development tax throughout Collier County for the purposes permitted in Section 125.0104, Florida Statutes, as amended; and WHEREAS, through its adoption of Ordinance No. 95 -56 and Ordinance No. 2005 -43, the Board levied an additional 3`d and 4th percent tourist development tax; and WHEREAS, on November 1, 2005, Collier County established a Tourist Development Category "A" Funding Policy establishing authorized uses of Category "A" Funds; and WHEREAS, the Board now wishes to amend the Category "A" Funding Policy to provide a revised allocation of funds within Category "A" by increasing the allocation to beach renourishment and beach - related maintenance activities and decreasing the allocation to beach park facilities. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA that the Tourist Development Category "A" Funding Policy is amended as follows: TOURIST DEVELOPMENT CATEGORY "A" FUNDING POLICY 1. Authorized Uses of Category "A" Funds: To finance beach park facilities or beach improvement, maintenance, renourishment, restoration and erosion control, including pass and inlet maintenance, shoreline protection, enhancement, cleanup or restoration of inland lakes and rivers to which there is public access, as these relate to the physical preservation of the beach, shoreline or inland lake or rive. (Ordinance No. 92 -60, as amended.) 2. Source of other funds: Federal or State funds are desirable and should be diligently pursued. March 25, 2013 New Business 7 -c 13 of 14 3. Mandatory annual budget allocation of funds and maintenance of reserves. a. Catastrophe reserves shall be accumulated in the budget with $1 M in 2004 plus $0.5M per year thereafter (up to a maximum of $10M). In the event of a catastrophe requiring the expenditure of all or part of these reserves, $0.5M will continue to be set aside. b. Major renourishment reserves shall be accumulated in the budget with $2.5M per year after the completion of the major renourishment project currently in planning and permitting (Scheduled for November 2014). Beach park facilities (including beach access property acquisition) shall be funded $1.5M per year. This funding allocation shall be adjusted annually in an amount equal to one -third of the TDC Category "A" revenues. d. Remaining funds may be used for eligible grant applications as outlined in the policy below. 4. Eligibility: Eligible beach areas qualify for Category "A" funding. An "eligible beach area" is: a. Accessible to the public; and b. No more than one -half mile from a beach park facility, public access point, hotel or motel and if at least 80% of the entire beach area is classified as eligible, otherwise ineligible gaps will be deemed eligible. 5. Ineligible beach areas: a. Beach areas not meeting the criteria for eligibility of paragraph 4. above, are not eligible for Category "A" funding. Renourishment or maintenance of these beach areas are the responsibility of adjacent property owners and must be privately funded. b. An area of an ineligible beach that is subject to high erosion, with the recommendation of the Coastal Advisory Committee and detefminatieft finding by the Board of County Commissioners as being in the publi^ intefest, that the project promotes tourism may have erosion control structures installed, with Category "A" funding. 6. Inlet Sand Bypassing. The bypassing of sand across inlets may be funded by Tourist Development Tax Category "A" funding provided the Inlet Management Plan recommends the bypassing (is this still valid ?), the dredging of the pass or inlet is recommended by the Coastal Advisory Committee and is approved by the Board of County Commissioners with a finding that the project promotes tourism as being ill the in the publie irate feet No TDC Category "A" funding will be approved for dredging non- March 25, 2013 New Business 7 -c 14 of 14 beach compatible material except in situations where significant channel alignment and depth changes are required to correct and deviate from routine maintenance dredging past practices. Shore protection structures and project sponsorship. Projects, including construction and maintenance of shore protection structures (groins, jetties, breakwaters, etc.), may be funded by Category "A" funding for eligible beaches. However, `ownership' responsibilities must rest with an entity other than "Tourist Development Taxes" — i.e. there must be a project sponsor (private interest, taxing districts, municipalities or County Departments other than those funded with Tourist Development Taxes). Grant Application Review. The Coastal Advisory Committee and the Parks and Recreation Advisory Board will prepare and maintain a proposed prioritized annual spending plan for the use of Tourist Development Tax Category "A" funds, with a ten year projection. The proposed plans will be submitted to the Board of County Commissioners (BCC) for their consideration and approval, via the TDC. These submissions will coincide with the annual Collier County budget cycle. The Coastal Advisory Committee will review all requests for Tourist Development Tax Category "A" funds, with the exception of County maintained beach park facilities that will be handled by the Parks and Recreation Advisory Board. Both advisory boards will make recommendation for approval, denial or modification to the BCC, via the TDC, consistent with the BCC established policy for use of these funds. PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County, Florida, this day of , 2013, after motion, second and majority vote favoring same. ATTEST DWIGHT E. BROCK, Clerk Deputy Clerk Approved as to Form and Legal Sufficiency: Colleen M. Greene Assistant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: GEORGIA A. HILLER, ESQ., Chairwoman March 25, 2013 New Business 7-d 1 of 2 EXECUTIVE SUMMARY Recommendation to Approve Proclamation for National Tourism Week OBJECTIVE: Recommendation for Adoption of Proclamation for National Tourism Week. CONSIDERATIONS: Annually, staff requests that the Board of County Commissioners, the Naples City Council and the Marco Island City Council adopt a Proclamation recognizing the contributions of the tourism industry on Collier County. The week of May 4 — 12, 2013 has been designated as National Tourism Week. This Proclamation will be read at the Eleventh Annual Tourism Awards Luncheon on May 8, 2013. Staff has drafted the attached Proclamation for 2013 and will submit it to the BCC office for adoption at an April County Commission meeting if so recommended by the TDC. FISCAL IMPACT: There is no fiscal impact from this action. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. RECOMMENDATION: That the Tourist Development Council recommends adoption of the Proclamation for National Tourism Week. PREPARED BY: Jack Wert, Tourism Director March 25, 2013 New Business 7 -d 2 of 2 PROCLAMATION WHEREAS, tourism is the State of Florida's No. 1 industry, responsible for we /coming 89.3 million visitors in 2012 who spent $71.8 billion, generating 23 percent of the state's sales tax revenue and employing more than one mil /ion Floridians; WHEREAS, the travel and tourism industry supports the vital interests of Collier County, Florida and the United States, supporting over 32,300 jobs and nearly $1 Billion in wages to our community, economic prosperity, peace, understanding, and goodwill, and WHEREAS, 1.57 mil /ion visitors contributed nearly $1.4 billion dollars to the economy of Collier County in 2012; and WHEREAS, it is in the best interest of the citizens of Collier County to be informed of the direct and indirect benefits derived from visitors to our community; and WHEREAS, in acknowledgement of Collier County's outstanding beaches; golf,• shopping.- dining, arts, heritage, culture and nature activities, travel and tourism is a vita/ economic engine to our community and to the quality of life of our citizens; and, WHEREAS, May 4'h through May I2'h, 2013 is being observed throughout the state of Florida and the U.S. as National Tourism Week and WHEREAS, in view of the outstanding economic, social, and cultural contributions of the travel and tourism industry to the citizens of Collier County, it is fitting that we recognize the importance of this industry to our community. NOW THEREFORE, be it proclaimed by the Board of County Commissioners of Collier County, Florida, that May 4h through May 12"', 2013 be designated as TOURISM WEEK IN COLLIER COUNTY DONE AND ORDERED THIS _ th Day of April, 2013. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA 6EOR6IA HILLER, CHAIRWOMAN ATTEST: DWIGHT E. BROOK, CLERK March 25, 2013 New Business 7 -e 1 of 2 EXECUTIVE SUMMARY Recommendation to approve a time and material estimated amount of $85,700 for Marco Island Laser Grading and Beach Tilling with Eastman Aggregate Enterprises, LLC as per Contract 12 -5936R and make a finding that this item promotes tourism. OBJECTIVE: To approve a time and material estimated amount of $85,700 to Eastman Aggregate Enterprises LLC for Marco Island Laser Grading and Beach Tilling as per contract 12- 5936R. CONSIDERATIONS: The north end of the main Marco Island Beach from R -136 (Sand Dollar Island) to R -143 (South of the Marriott) is wide, flat and subject to water ponding during heavy rain and storm events. There are approximately 95 acres and will be re- graded to provide positive drainage to the maximum extent possible utilizing existing beach topography. No new fill material will be provided. The existing beach will be re- graded to provide positive drainage utilizing the existing material. The estimated cost for this work, including tilling, is $85,700. FISCAL IMPACT: Funding is available in Fund 195 Project 80211. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the March 14, 2013 Coastal Advisory Committee (CAC) meeting this item was unanimously recommended for approval by a 7 to 0 vote. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action. — RECOMMENDATION: To approve a time and material estimated amount of $85,700 for Marco Island Laser Grading and Beach Tilling with Eastman Aggregate Enterprises, LLC as per Contract 12 -5936R and make a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Natural Resources Department Attachments: A) Estimated Cost Sheet March 25, 2013 New Business 7 -e 2of2 EASTMAN AGGREGATE ENTERPRISES, LLC. 3705 BELLEVUE AVE Lake Worth, FL 33461 BEACH NOURISHMENT WETLAND RESTORATION TRUCKING «AGGREGATES Gary McAlon Collier County Coastal Mgmt. 2800 N. Horseshoe Drive Naples, FL 24101 PHONE: 561- 969 -7147 FAX: 561 - 434 -3477 DATE: 3/6/2013 PROJECT NAME: Marco Island Laser Grading MARCO ! R LASER GRADING 1 N ITEM ITEM CO 1 Hourly Crew & Equipment Rate 2 Tilling to 36" Depth Total NOTES: A. Pricing based on Annual Beach Maintenance Contract B. Access to beach locations to be provided by Collier County ALTERNATES & EXCLUSIONS a Payment schedule to be Net 30 days b All permits, tests and other charges to be provided by Contractor e Price based on information obtained by: Clint Perryman d Survey and construction layout to be provided by Collier County 95 Acres 850.00 $80,750.00 15 Acres 330.00 $4,950.00 $85,700.00 All work done with the understanding that the customer Is fully responsible for verifying that all labor, materials, quantities, equipment time and all other work performed meets the requirements of project stated above, Customer and /or his authorized representative (s) will acknowledge work performed by signing tastman tickets, pit tickets and all tickets presented for work perrormeo or furnished materials. Customer will be fully liable for work stated on signed tickets. All agreements contingent upon strikes, accidents or delays beyond our control. In the event it becomes necessary for Eastman Aggregate Enterprises to engage In the service of an attorney to collect any sums due under this contract, the customer will pay for reasonable attorneys fees all other costs resulting in making such collection. Eastman Aggregate Enterprises, LLC By: Name & Title: Bernard Eastman, MGRM Date: Company Name: By: Name & Title: Date: March 25, 2013 New Business 74 1 of 89 EXECUTIVE SUMMARY Recommendation to approve award of Invitation To Bid (ITB) No. 12 -5936R Beach Maintenance Activities to Eastman Aggregate Enterprises, LLC for an as- needed contract for emergency beach maintenance services, authorize the Chairwoman to sign the County Attorney approved contract, and make a finding that this activity promotes Tourism. OBJECTIVE: To award a contract to Eastman Aggregate Enterprises, LLC for as needed beach maintenance activities. CONSIDERATIONS: The majority of beach maintenance related activities that Eastman Aggregate will be providing on an annual as- needed basis will be required beach tilling per DEP permit conditions, beach grading in excess of Collier County capability, significant fish kill removals, significant escarpment removals, and equipment removal in emergency situations. This contract is intended to augment the routine beach maintenance activities performed by Collier County staff. All work to be performed will be monitored and managed by County staff. The average annual cost for the past five (5) years for these as needed beach activities has been less than $25,000 per year. However, during emergency situations like a significant fish kill, the contract expenditures can be expected to increase. The ITB was advertised on November 7, 2012 with an amount not to exceed $200,000 per year. There were 322 email announcements of the ITB that were sent to prospective bidders, 40 firms downloaded the bid package and only one company (Eastman Aggregate) responded to the bid. The purchasing department conducted a spot survey of several contractors that downloaded the bid package but did not bid. Of the five (5) contractors surveyed, four (4) indicated that they did not perform this type of work and one missed the bid date by a day. Additionally, to better gauge the competiveness of the Eastman Aggregate proposal, staff compared the late proposal pricing to Eastman Aggregate and determined that the late proposal was twenty seven (27) percent higher. After review of the Eastman Aggregate Enterprises response, staff is recommending award of the contract to that firm. Eastman Aggregate Enterprises, LLC, has been operating for more than two decades performing multiple earthwork services such as beach restoration projects, beach re- nourishment projects, erosion control projects, dune restoration projects, and wetland restoration. FISCAL IMPACT: Each year annual funds are included in TDC Category "A" budgeted for beach maintenance related activities. Funding is available in Fund 195 Project 90533. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. March 25, 2013 New Business 7 -f 2 of 89 ADVISORY COMMITTEE RECOMMENDATIONS: At the March 14, 2013 Coastal Advisory Committee (CAC) meeting this item was unanimously recommended for approval by a 7 to 0 vote. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action. — CMG RECOMMENDATION: 1. To approve award of a contract for ITB No. 12 -5936R Beach Maintenance Activities to Eastman Aggregate Enterprises, LLC on an as- needed basis for beach maintenance services, 2. Make a finding that this activity promotes Tourism, and 3. Authorize the Chairwoman to sign the County Attorney approved contract. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Natural Resources Department Attachments: A) Bid Tabulation; B) Contract 12 -5936R ITB #12 -5936R Beach Maintenance Activities" Me�� Jjt� .V309 NotiSgN ADwnloaded: 39 Bids Received: 1 ITB 12 -5936R BEACH MAINTENANCE ACTIVITIES Eastman Aggregate Enterprises, LLC PRICE TO INCLUDE EQUIPMENT OPERATOR - ANNUAL HOURS ESTIMATED USE HOURLY RATE TOTAL 1 Backhoe 200 $85.00 $17,000.00 2 35 Ton Lowboy 200 $100.00 $20,000.00 3 Tractor with Box Blade 200 $65.00 $13,000.00 4 Mechanic 200 $80.00 $16,000.00 5 Mobilization - Flat rate per machine 200 $800.00 $160,000.00 6 Powerscreen On Tracks 200 $140.00 $28,000.00 TOTAL BASE BID $254,000.00 Documentation of minimum five (5) years experience Cirlce Yes or No and attach documentation if yes is answered Yes No List of owned or leased equipment attached - provide hourly rate based on an estimated annual usage of 200 hours. Cirlce Yes or No and attach documentation if yes is answered Yes No Reference Questionnaire Points EQUIPMENT - BASE HOURLY RATE ON AN ESTIMATED ANNUAL USAGE OF 200 HOURS HOURLY RATE MAKE MODEL 1 Case & Laser $ 50.00 2 Backhoe $ 85.00 3 jDragline No Bid 4 Backhoe Digging Rock $ 140.00 5 Longstick Backhoe $ 130.00 6 Grader $ 110.00 7 Loader $ 80.00 8 Vibratory Roller $ 75.00 9 Off Road Dump Trucks $ 130.00 10 jOn Road Dump Trucks $ 70.00 ITB #12 -5936R Beach Maintenance Activities" MaNd jjj. 309 Noti4@q §Wwnloaded: 39 Bids Received: 1 Contractor's Check List Equipment Inventory Y Bid Response Form Y Local Contractor Preference Affidavit N Immigration Affidavit Y W -9 Substitute y Insurance and Bonding Y Reference Questionnaire (5) Y Similar work performed Y Opened by: Rhonda Cummings Witnessed by: Brenda Reaves ITB 12 -5936R BEACH MAINTENANCE ACTIVITIES Eastman Aggregate Enterprises, LLC PRICE TO INCLUDE EQUIPMENT OPERATOR - ANNUAL HOURS ESTIMATED USE HOURLY RATE TOTAL 11 35 Ton lowboy $ 100.00 12 50 Ton Lowboy $ 120.00 13 Tractor w /Box Blade $ 65.00 14 Dozer $ 100.00 15 Ripping or Back Blading $ 100.00 16 Supervisor with truck N/A N/A N/A 17 ATV $ 70.00 18 Mechanic N/A N/A N/A 19 Mobilization - Flat rate per machine $ 1,000.00 20 Trailer $ 70.00 21 Drill $ 40.00 22 Powerscreen On Tracks $ 140.00 23 Desalting Process No Bid 24 Powerscreen on tracks $ 140.00 22 ITilling - Per Acre (negotiated rate) $ 330.00 N/A N/A Contractor's Check List Equipment Inventory Y Bid Response Form Y Local Contractor Preference Affidavit N Immigration Affidavit Y W -9 Substitute y Insurance and Bonding Y Reference Questionnaire (5) Y Similar work performed Y Opened by: Rhonda Cummings Witnessed by: Brenda Reaves March 25, 2013 New Business 7 -f A G R E E M E N T 12-5936R 5of89 for Beach Maintenance Activities THIS AGREEMENT is made and entered into this day of , 2013, by and between the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the "County" or "Owner") and Eastman Aggregate Enterprises, LLC, authorized to do business in the State of Florida, whose business address is 3705 Bellevue Avenue, Lake Worth, FL 33461 (hereinafter referred to as the "Contractor"). WITNESSETH: 1. COMMENCEMENT: The contract shall be for a One (1) year period, commencing on March 26, 2013 and terminating March 25, 2014, or until such time as all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed. This contract shall have three (3) additional one (1) year renewals, renewable annually. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK: The Board of County Commissioners deemed one (1) firm to be qualified and awarded a Contract to that firm. The awardee will enter into an Agreement to provide complete services for beach maintenance activities on an as- needed basis as may be required by the Owner in accordance with the terms and conditions of ITB #12 -5936R and the Contractor's proposal, which is incorporated by reference and made an integral part of this Agreement. The execution of this Agreement shall not be a commitment to the Contractor that any work will be awarded to the Contractor. Rather, this Agreement governs the rights and obligations of all Work undertaken by Contractor for Owner pursuant to this Agreement and that procedure during the term and any extension of the term of this Agreement. The County reserves the right to bid any job with an estimated cost of $25,000 or more. No single job may exceed $200,000 without Board approval. Work will be assigned by purchase order. 3. NEW WORKIESTIMATES: The Contractor shall provide written estimates on all projects except on emergencies. This estimate shall include the estimated number of hours, number and types of equipment required, and number of working days required for project completion. This information is necessary for use in preparing the purchase order to provide authorization for each project. 4. THE CONTRACT SUM: The Owner shall pay the Contractor for the performance of the Work pursuant to the prices offered by the Contractor in his ITB response referred to herein and made an integral part of this Agreement. Any County agency may utilize the services offered under this contract, provided sufficient funds are included in its budget(s). S. NOTICES: All notices required or made pursuant to this Agreement to be given by the County to the Contractor shall be made in writing and shall be delivered by hand, by fax, e-mail, or by the United States Postal Service Department, first class mail service, postage prepaid, addressed to the following Contractor's address of record: Page -1- G� March 25, 2013 New Business 7 -f Eastman Aggregate Enterprises, LLC 6 of 89 3705 Bellevue Avenue, Lake Worth, FL 33461 Telephone: (561) 969 -7147 Facsimile: (561) 434 -3477 Attention: Bernard Eastman, Managing Member All notices required or made pursuant to this Agreement to be given by the Contractor to the County shall be in writing and shall be delivered by hand, by fax, e-mail, or by United States Postal Service Department, first class mail service, postage prepaid, addressed to the following County's address of record: Collier County Government Complex Purchasing Department 3327 East Tamiami Trail Naples, Florida 34112 Attention: Joanne Markiewicz Purchasing /General Services Director Phone: 239 - 252 -8975 Fax: 239 - 252 -6584 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Service Agreement must be in writing. 6. NO PARTNERSHIP: Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 7. PERMITS: LICENSES: TAXES: In compliance with Section 218.80, Florida Statutes, all permits necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all such permits issued by the County shall be processed internally by the County. Contractor is not responsible for paying for permits issued by Collier County, but is responsible for acquiring all permits. Owner may require the Contractor to deliver internal budget transfer documents to applicable Collier county agencies when the Contractor is acquiring permits. All permits, fees and licenses necessary for the prosecution of the Work which are not issued by Collier County shall be acquired and paid for by the Contractor. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. 8. NO IMPROPER USE: The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, county facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Contract of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty -four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. Page -2- March 25, 2013 New Business 7 -f 9. TERMINATION: Should the Contractor be found to have failed to perforrofffib services in a manner satisfactory to the County and requirements of this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non - performance. 10. NO DISCRIMINATION: The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 11. INSURANCE: The Contractor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate, for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent contractors; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include Owned Vehicles, Hired and Non -Owned Vehicles and Employee Non - Ownership. C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $1,000,000 for each accident. Special Requirements: Collier County Board of County Commissioners shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. There shall be a thirty (30) day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. Contractor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide County with certificates of insurance meeting the required insurance provisions. 12. INDEMNIFICATION: To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 12.1 The duty to defend under this Article 12 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, Page -3- r March 25, 2013 New Business 7 -f Owner and any indemnified party. The duty to defend arises immediately 609presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 12 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the Owner or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 13. BONDS. A. When a project is in excess of $200,000, the Contractor(s) shall be required to provide Payment and Performance Bonds. B. When required by Owner, the Contractor shall furnish a Performance and /or Payment Bond prior to commencing performance, for the full amount of the Work, which shall act as a security guaranteeing the performance of the Contractor's work and the payment by the Contractor to any other party (ies) providing labor and /or materials in connection with each construction or renovation project performed by the Contractor. The bonds shall be furnished using the forms prescribed in Exhibit "A ", attached herein and incorporated by reference. C. If the surety for any bond furnished by Contractor is declared bankrupt, becomes insolvent, its right to do business in the State of Florida, or it ceases to meet the requirements imposed by the Contract Documents, the Contractor shall, within five (5) calendar days thereafter, substitute another bond and surety, both of which shall be subject to the Owner's approval. 14. PAYMENTS. The County shall pay the Contractor for the performance of this Agreement the aggregate of the units actually ordered and furnished at the unit price, together with the cost of any other charges/fees submitted in the proposal. Payment will be made upon receipt of a proper invoice and upon approval by the Project Manager or his designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ". 14.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 15. PAYMENTS WITHHELD. Owner may decline to approve any invoice, Application for Payment, or portions thereof, because of defective or incomplete work, outstanding punchlist items, subsequently discovered evidence or subsequent inspections. The Owner may nullify the whole or any part of any approval for payment previously issued and Owner may withhold any payments otherwise due Contractor under this Agreement or any other agreement between Owner and Contractor, to such extent as may be necessary in the Owner's opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of Contractor to make payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g) any other material breach of the Contract Documents. Page -4- 4 March 25, 2013 New Business 74 If any conditions described above are not remedied or removed, Owner may, after three (3) days written notice, rectify the same at Contractor's expense. Owner also may offset against any sums due Contractor the amount of any liquidated or unliquidated obligations of Contractor to Owner, whether relating to or arising out of this Agreement or any other agreement between Contractor and Owner. 16. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products /materials from specifications shall be approved in writing by Owner in advance. 17. CONTRACT TIME. A. Time is of the essence in the performance of any Work under this Agreement and Contractor shall diligently pursue the completion of the Work and coordinate the Work being done by its subcontractors and materialmen, as well as coordinating its Work with all work of others at the Site, so that its Work or the work of others shall not be delayed or impaired by any act or omission by Contractor. Contractor shall be solely responsible for all means, methods, techniques, sequences, and procedures as well as coordination of all portions of the Work under the Contract Documents, and the coordination of Owner's supplies and contractors. B. Should Contractor be obstructed or delayed in the prosecution of or completion of the Work as a result of unforeseeable causes beyond the control of Contractor, and not due to its fault or neglect, including but not restricted to acts of Nature or of the public enemy, acts of Government, fires, floods, epidemics, quarantine regulation, strikes or lockouts, Contractor shall notify the Owner in writing within forty -eight (48) hours after the commencement of such delay, stating the cause or causes thereof, or be deemed to have waived any right which Contractor may have had to request a time extension. C. No interruption, interference, inefficiency, suspension or delay in the commencement or progress of the Work from any cause whatever, including those for which Owner may be responsible, in whole or in part, shall relieve Contractor of his duty to perform or give rise to any right to damages or additional compensation from Owner. Contractor expressly acknowledges and agrees that it shall receive no damages for delay. Contractor's sole remedy, if any, against Owner will be the right to seek an extension to the Contract Time; provided, however, the granting of any such time extension shall not be a condition precedent to the aforementioned "No Damage for Delay" provision. This paragraph shall expressly apply to claims for early completion, as well as to claims based on late completion. 18. CHANGES IN THE WORK. Owner shall have the right at any time during the progress of the Work to increase or decrease the Work. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon written order of Owner, and Owner shall not be liable to the Contractor for any increased compensation without such written order. No officer, employee or agent of Owner is authorized to direct any extra or changed work orally. Any modifications to this Contract shall be in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such modifications are authorized. 19. COMPLIANCE WITH LAWS. Contractor agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to the Project, including but not limited to those dealing with taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes). If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify Owner in writing. Page -5- March 25, 2013 New Business 74 of 9 CLEAN UP. Contractor agrees to keep the Project site clean at all times 10 Aebris, rubbish and waste materials arising out of the Work. At the completion of the Work, Contractor shall remove all debris, rubbish and waste materials from and about the Project site, as well as all tools, appliances, construction equipment and machinery and surplus materials, and shall leave the Project site clean and ready for occupancy by Owner. 21. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of Owner. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward Owner. 22. WARRANTY. If applicable, Contractor shall obtain and assign to Owner all express warranties given to Contractor or any subcontractors by any materialmen supplying materials, equipment or fixtures to be incorporated into the Project. Contractor warrants to Owner that any materials and equipment furnished under the Contract Documents shall be new unless otherwise specified, and that all Work shall be of good quality, free from all defects and in conformance with the Contract Documents. Contractor further warrants to Owner that all materials and equipment furnished under the Contract Documents shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturers, fabricators, suppliers or processors except as otherwise provided for in the Contract Documents. 23. STANDARDS OF CONDUCT: PROJECT MANAGER SUPERVISOR EMPLOYEES. The Contractor shall employ people to work on County projects who are neat, clean, well - groomed and courteous. Subject to the American with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 24. TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, ordinances, rules or regulations of any public authority having jurisdiction over the Project requires any portion of the Work to be specifically inspected, tested or approved, Contractor shall assume full responsibility therefore, pay all costs in connection therewith and furnish to the Owner the required certificates of inspection, testing or approval. All inspections, tests or approvals shall be performed in a manner and by organizations acceptable to the Owner. 25. PROTECTION OF WORK. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or anyone for whom Contractor is legally liable is responsible for any loss or damage to the Work, or other work or materials of Owner or Owner's separate contractors, Contractor shall be charged with the same, and any monies necessary to replace such loss or damage shall be deducted from any amounts due Contractor. B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. Page -6- March 25, 2013 New Business 7 -f C. Contractor shall not disturb any benchmark established by the Owner Ufth espect to the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the Owner's benchmarks, Contractor shall immediately notify Owner. The Owner shall re- establish the benchmarks and Contractor shall be liable for all costs incurred by Owner associated therewith. 26. EMERGENCIES. In the event of any emergency affecting the safety or protection of persons or the Work or property at the Project site or adjacent thereto, Contractor, without special instruction or authorization from Owner is obligated to act to prevent threatened damage, injury or loss. Contractor shall give the Owner written notice within forty -eight (48) hours after the occurrence of the emergency, if Contractor believes that any significant changes in the Work or variations from the Contract Documents have been caused thereby. If the Owner determines that a change in the Contract Documents is required because of the action taken in response to an emergency, a Change Order shall be issued to document the consequences of the changes or variations. If Contractor fails to provide the forty-eight (48) hour written notice noted above, the Contractor shall be deemed to have waived any right it otherwise may have had to seek an adjustment to the Contract Amount or an extension to the Contract Time. 27. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Coastal Zone Management Department. 28. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached or referenced component parts, all of which are as fully a part of the Agreement as if herein set out verbatim, including: Contractor's Proposal, Insurance Certificate, ITB No. 12- 5936R, any addenda, any Purchase Order made or issued pursuant to this Agreement, and any related plans or specifications for any such Purchase Orders, 29. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and /or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and /or firm for cause. 30. SUBJECT TO APPROPRIATION. It is further understood and agreed, by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 31. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. No markup shall be applied to sales tax. Page -7- March 25, 2013 New Business 7 -f 32. IMMIGRATION LAW COMPLIANCE: By executing and entering into tf agreement, the Contractor is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 33. VENUE: Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 34. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES: Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful proposer. 35. AGREEMENT TERMS: If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 36. SECURITY. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years 37. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision - making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision - making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. Page -8- (Eva) March 25, 2013 New Business 7 -f 13 of 89 IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: Dwight E. Brock, Clerk of Courts By: Dated: (Seal) BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Georgia A. Hiller, Esq., Chairwoman Eastman Aggregate Enterprises, LLC Contractor By: First Witness Type /Print Witness Name Second Witness Type /Print Witness Name Approved as to form and legal sufficiency: �; \ AssWai *County Attorney E-p LJ/I Signature Typed Signature Page -9- Title March 25, 2013 New Business 7 -f EXHIBIT A 14 of 89 PUBLIC PAYMENT BOND Bond No. Contract No. 12 -5936R KNOW ALL MEN BY THESE PRESENTS: That Principal, and , as Surety, located at as are held and firmly bound to (Business Address) as Oblige in the sum of ($ ) for the payment whereof we bind ourselves, our heirs, executors, personal representatives, successors and assigns, jointly and severally. WHEREAS, Principal has entered into a contract dated as of the day of 201_, with Oblige for drawings and specifications, is referred to as the Contract. in accordance with which contract is incorporated by reference and made a part hereof, and THE CONDITION OF THIS BOND is that if Principal: Promptly makes payment to all claimants as defined in Section 255.05(1), Florida Statutes, supplying Principal with labor, materials or supplies, used directly or indirectly by Principal in the prosecution of the work provided for in the contract, then this bond is void; otherwise it remains in full force. Any changes in or under the Contract and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect sureties obligation under this Bond. The provisions of this bond are subject to the time limitations of Section 255.0592. In no event will the Surety be liable in the aggregate to claimants for more than the penal sum of this Payment Bond, regardless of the number of suits that may be filed by claimants. IN WITNESS WHEREOF, the above parties have executed this instrument this day of body. 201_, the name of under - signed representative, pursuant to authority of its governing Page -10- March 25, 2013 New Business 7 -f Signed, sealed and delivered 15 of 89 in the presence of: PRINCIPAL: Witnesses as to Principal STATE OF COUNTY OF By: Name: Its: The foregoing instrument was acknowledged before me this of 201_, by as of a corporation, on behalf of the corporation. He /she is personally known to me OR has produced as identification and did (did not) take an oath. My Commission Expires: (AFFIX OFFICIAL SEAL) ATTEST: Witness as to Surety (Signature of Notary) Name: (Legibly Printed) Notary Public, State of Commission No.: SURETY: (Printed Name) (Business Address) (Authorized Signature) (Printed Name) KA Page -11- Witnesses STATE OF COUNTY OF As Attorney in Fact (Attach Power of Attorney) (Business Address) (Printed Name) (Telephone Number) March 25, 2013 New Business 7 -f 16 of 89 The foregoing instrument was acknowledged before me this day of 201_, by , as of , Surety, on behalf of Surety. He /She is personally known to me OR has produced as identification and who did (did not) take an oath. My Commission Expires: (AFFIX OFFICIAL SEAL) (Signature of Notary) Name: (Legibly Printed) Notary Public, State of Commission No.: Page -12- March 25, 2013 New Business 7 -f EXHIBIT A -2 17 of 89 PUBLIC PERFORMANCE BOND Bond No. Contract No. 12 -5936R KNOW ALL MEN BY THESE PRESENTS: That , as Principal, and as Surety, located at (Business Address) are held and firmly bound to as Oblige in the sum of ($ ) for the payment whereof we bond ourselves, our heirs, executors, personal representatives, successors and assigns, jointly and severally. WHEREAS, Principal has entered into a contract dated as of the day of 201_, with Oblige for in accoroance wnn orawings and specifications,. which contractor is incorporated by reference and made a pat hereof, and is referred to as the Contract. THE CONDITION OF THIS BOND is that if Principal: 1. Performs the Contract at the times and in the manner prescribed in the Contract, and 2. Pays Oblige any and all losses, damages, costs and attorneys' fees that Oblige sustains because of any default by Principal under the Contract, including, but not limited to, all delay damages, whether liquidated or actual, incurred by Oblige; and 3. Performs the guarantee of all work and materials furnished under the Contract for the time specified in the Contract, then this bond is void; otherwise it remains in full force. Any changes in or under the Contract and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect Sureties obligation under this bond. The Surety, for value received, hereby stipulates and agrees that no changes, extensions of time, alterations or additions to the terms of the Contract or other work to be performed hereunder, or the specifications referred to therein shall in anywise affect its obligations under this bond, and it does hereby waive notice of any such changes, extensions of time, alternations or additions to the terms of the Contract or to work or to the specifications. Page -13- March 25, 2013 New Business 74 This instrument shall be construed in all respects as a common law bond. It is 1"Asly understood that the time provisions and statute of limitations under Section 255.05, Florida Statutes, shall not apply to this bond. In no event will the Surety be liable in the aggregate to Oblige for more than the penal sum of this Performance bond regardless of the number of suits that may be filed by Oblige. IN WITNESS WHEREOF, the above parties have executed this instrument this day of 201_, the name of each party being affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. Signed, sealed and delivered in the presence of : Witnesses as to Principal STATE OF _ COUNTY OF PRINCIPAL: By: Name: Its: The foregoing instrument was acknowledged before me this day of 201_, by , as Of ,a corporation, on behalf of the corporation. He /She is personally known to me OR has produced as identification and did (did not) take an oath. My Commission Expires: (AFFIX OFFICIAL SEAL) (Signature of Notary) Name: (Legibly Printed) Notary Public, State of Commission No.: Page -14- ATTEST: Witness as to Surety Witnesses STATE OF COUNTY OF March 25, 2013 New Business 7 -f SURETY: 19 of 89 (Printed Name) (Business Address) (Authorized Signature) (Printed Name) OR As Attorney in Fact (Attach Power of Attorney) (Business Address) (Printed Name) (Telephone Number) The foregoing instrument was acknowledged before me this day of Of _, by , as Of , Surety, on behalf of Surety. He /She is personally known to me OR has produced as identification and who did (did not) take an oath. My Commission Expires: (AFFIX OFFICIAL SEAL) (Signature of Notary) Name: (Legibly Printed) Notary Public, State of Commission No.: Page -15- INVITATION TO BID Date: October 12, 2012 From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist (239) 252 -8941 (Telephone) (239) 252 -6700 (FAX) RhondaCummings @colliergov.net (Email) To: Prospective Contractors Subject: Solicitation: 12 -5936 Beach Maintenance Activities March 25, 2013 New Business 7 -f 20 of 89 As requested by the Coastal Zone Management Department, the Collier County Board of County Commissioners Purchasing Department has issued this ITB for the purpose of obtaining fair and competitive responses. Please refer to the Public Notice included in this document for the opening date and time and any applicable pre -ITB conference. All questions regarding this ITB must be submitted online on the Collier County Purchasing Department E- Procurement website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective Contractors. We look forward to your participation in Collier County's competitive procurement process. cc: Gary McAlpin, Director, Coastal Zone Management Plt hWft Deps9M • 3327 Twm an Tray East • NaP ftw FW4a 3411249D1- www.cWw9W,n9*urdm" #12 -5936 ITB Template 08152012 March 25, 2013 New Business 7 -f 21 of 89 Invitation to Bid Index PublicNotice ................................................................................................. ..............................3 Exhibit I: Scope of Work, Specifications and Response Format .................. ..............................4 Exhibit II: General Bid Instructions ............................................................... ..............................8 Exhibit III: Standard Purchase Order Terms and Conditions ....................... .............................14 Exhibit IV: Additional ITB Terms and Conditions ......................................... .............................17 Attachment 1: Contractor Submittal - Contractor's Non - Response Statement ..........................24 Attachment 2: Contractor's Check List ........................................................ .............................25 Attachment 3: Contractor Submittal - Bid Response Form .......................... .............................26 Attachment 4: Contractor Submittal — Local Contractor Preference Affidavit .............................28 Attachment 5: Contractor Submittal — Immigration Affidavit .......................... .............................30 Attachment 6: Contractor Substitute W — 9 .................................................. .............................31 Attachment 7: Contractor Submittal - Insurance and Bonding Requirements ...........................32 #12 -5936 ITB Template_08152012 March 25, 2013 New Business 7 -f 22 of 89 Public Notice Sealed bid responses for Solicitation 12 -5936 Beach Maintenance Activities, will be received electronically only at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112 until 2:30 p.m. Collier County local time on November 5, 2012. Solicitation responses received after the stated time and date will not be accepted. Solicitation 12 -5936 Beach Maintenance Activities All questions regarding this ITB must be submitted online on the Collier County Purchasing Department E- Procurement website: www.collieraov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective Contractors. All solicitation responses must be made on the official ITB response form included and only available for download from the Collier County Purchasing Department E- Procurement website noted herein. ITB Documents obtained from sources other than Collier County Purchasing may not be accurate or current. Collier County encourages Contractors to utilize recycled paper on all manual bid response submittals. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /s/ Joanne Markiewicz Interim Purchasing /General Services Director Publicly posted on the Collier County Purchasing Department website: www.collie[gov.net/purchasing and in the lobby of the Purchasing Building on October 12, 2012. #12 -5936 ITB Template_08152012 March 25, 2013 New Business 7 -f 23 of 89 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Coastal Management Department (the "Division or Department "), the Collier County Board of County Commissioners Purchasing Department ( "County ") has issued this Invitation to Bid (hereinafter, "ITB ") with the intent of obtaining bids from interested and qualified firms in accordance with the terms, conditions and specifications stated or attached. The Contractor, at a minimum, must achieve the requirements of the Scope of Work and Specifications stated herein. BRIEF DESCRIPTION OF PURCHASE: The purpose of this bid is to provide cleaning services to county beaches in case of major seaweed, red tide, or fish kill event that overwhelms the county capacity to maintain the beaches. The maintenance activities associated with this Contract will include but not be limited to escarpment removal, beach tilling, debris removal and beach grading. Over a three year period the annual spend has been approximately thirty three thousand dollars ($33,000.00). DETAILED SCOPE OF WORK: This Scope of Services is intended to provide the information by which prospective bidders may understand the requirements of Collier County relative to one (1) or more contractors providing labor and equipment to perform maintenance activities on the beaches in Collier County including, but not limited to, Vanderbilt Beach, Park Shore, the City of Naples and the City of Marco. The County reserves the right to bid any job with an estimated cost of $25,000 or more. No single job may exceed $200,000 without Board approval. Work will be assigned by purchase order. 1. ESCARPMENT REMOVAL: The formation of ridges which interfere with marine turtle nesting or which exceed eighteen (18) inches in height for a distance of one hundred (100) feet or more shall be mechanically leveled to the natural beach contour. The use of a road grader is the preferred method for performing this function. 2. BEACH TILLING: The Contractor shall till the beach area between the seaward edge of vegetation /seawall line and the mean high water line (approximate elevation, 1.7 NGVD) with equipment operated so as to penetrate and loosen beach sand (a) to a depth of thirty -six (36) inches and (b) laterally without leaving unloosened compacted sand between the adjacent paths of tines or penetrating part of the equipment. (Suitable equipment is Caterpiller D91JNo. 9 Adjustable Parallelogram Multishank Ripper, or equal.) Upon completion of any tilling, the beach shall be dragged to remove any ruts created by the tilling process. 3. DEBRIS REMOVAL: After certain storm events, it may be necessary to remove excess debris which cannot be removed by the routine beach cleaning operation. Such may involve the use of front end loaders (w /root rake), backhoes, dump trucks and labor. 4. BEACH GRADING: Following activities such as debris removal, it may be necessary to perform certain beach grading to remove tire ruts and restore changes to the natural beach contour as a result of those activities. The use of a large box blade (minimum width of twelve (12) feet) or other similar equipment is preferred for performing this function. 5. NEW WORK/ESTIMATES: The Contractor shall provide written estimates on all projects except on emergencies. This estimate shall include the estimated number of hours, number and types of equipment required, and number of working days required for project completion. #12 -5936 ITB Template 08152012 March 25, 2013 New Business 7 -f 24 of 89 This information is necessary for use in preparing the purchase order to provide authorization for each project. 6. SAFETY: All Contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health standards and any other applicable rules and regulations. Also, all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. 7. EQUIPMENT: Contractor's equipment must be in good repair and have available all equipment necessary to perform the described services in particular and the equipment necessary to complete related tasks. A list of equipment available for use on this contract shall be submitted with the bid. Rental equipment, if required, shall be paid for at invoice price with no mark -up. 8. PRICES: Unit prices quoted shall include all labor cost, insurance, overhead, profit, travel time, mileage and exclusive of taxes. The prices quoted in the Contractor's bid shall remain in effect for a period of one (1) year from the date of award by the Board of County Commissioners. 9. LICENSES: The Contractor, at time of bid submittal, shall possess the correct occupational licenses or other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Laws, Statute, Ordinances, and rules and regulations of any kind. Copies of the licenses should be submitted with the bid indicating that the entity bidding is properly licensed to perform the activities or work included in the Contract documents. The Contractor shall be licensed to operate within Collier County. 10. EXPERIENCE: The Contractor must have a minimum of five (5) years experience in beach tilling and general Beach Maintenance Activities with a Municipality or Government entity. 11. REFERENCES: Each Contractor is requested to submit with their bid, a list of three (3) satisfactory references, including the names and telephone numbers of a contact person. There references may be used in the evaluation of this bid to determine award. 12. EXCEPTIONS: If a proposer takes exception to any provision of the specifications, indicate each exception on bid. The County reserves the right to review and determine if it will accept the exception made by the proposer. 13. TERMINATION: Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a seven (7) day written notice. The County shall be sole judge of non - performance. Award Criteria ITB award criteria is as follows: • All questions on the Bid document shall be answered as to price(s), time requirements, and required document submissions. • Award shall be based upon the responses to all questions on the Bid Response Page(s). • Further consideration may include but not be limited to, references, completeness of bid response and'past performances on other County bids /projects. • Prices will be read in public exactly as input on the electronic bid response form or written on the manually submitted Bid Response Page(s) at the time of the bid opening; however, should an error in calculations occur whenever unit pricing and price extensions are requested, the #12 -5938 ITB Template_08152012 March 25, 2013 New Business 7 -f 25 of 89 unit price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the proper response. • The County's Purchasing Department reserves the right to clarify a Contractor's bid prior to the award of the solicitation. • It is the intent of Collier County to award to the lowest, responsive bidder(s) in accordance with the following methodology: Lines one through six will be tabulated and the responsiveness of the bidder will be determined by the Reference Questionnaire pones and the years of experience. • Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to select a single awardee. • The contract will be in the form of the County's standard contract. Term of Contract This contract will commence on the date of award by the Board of County Commissioners, and be in effect for one (1) year. The County retains the right to renew this contract, with the consent of the Contractor, under the same terms and conditions for three (3) additional years in one (1) year increments. Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Purchasing Director. Price adjustments are dependent upon budget availability and program manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Timetable . � •axe rG ,c; ,� ��zr Issue Solicitation Noticeh October 12, 2012, Last Date for Receipt of Written Questions October 26, 2012, 4:00 pm, Naples Local Time Addendum Issued Resulting from Written Questions October 29 2012 Solicitation Deadline Date and Time November 5, 2012, 2:30 pm, Naples Local Time Anticipated Evaluation of Submittals November 5 — 6„ 2012 Anticipated Board of County Commissioner's Contract December 2012 Approval Date Contractor Required Documents to be received electronically • Attachment 2: Contractor's Check List • Attachment 3: Contractor Bid Response Form • Attachment 4: Local Contractor Preference #12 -5936 ITB Template_08152012 March 25, 2013 New Business 7 -f 26 of 89 • Attachment 5: Immigration Law Affidavit • Attachment 6: Contractor Substitute W -9 • Attachment 7: Insurance and Bonding Requirement • Attachment 8: Reference Questionnaire • Documentation of minimum of five (5) years experience. Such documentation shall include, but is not limited to: ✓ Project description ✓ Time of performance ✓ Names, telephone numbers and e-mail addresses (if available) of individual references familiar with bidder's project performance and area. • List of company owned or leased equipment to include, but not limited to: ✓ Date of manufacture ✓ Condition ✓ Indicate whether owned or leased; and ✓ If leased, date of lease expiration #12 -5936 ITB Template 08152012 Exhibit II: General Bid Instructions 1. Purpose /Objective March 25, 2013 New Business 7 -f 27 of 89 As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier County Board of County Commissioners Purchasing Department (hereinafter, the County) has issued this Invitation to Bid (hereinafter, the "ITB ", or "Bid ") with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accordance with the terms, conditions, and specifications stated and /or attached herein /hereto. The successful Contractor will hereinafter be referred to as the "Contractor" All bids must be submitted on the Bid form fumished by the County noted in Attachments 2, 3, 4, 5, 6, 7 and 8 of this ITB. No bid will be considered unless the Bid form is properly sinned. Contractor is responsible to read and follow the instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid submitted as being rejected as non - responsive. 2. Pricing Contractors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period of one hundred and eighty (180) calendar days from date of bid opening. After award by the Board of County Commissioners, prices may only be adjusted as outlined in Exhibit I: Term of Contract. 3. Alternate Bid Pricing In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all alternates as listed. The omission of a response or a no -bid or lack of a submitted price will be the basis for the rejection of the submitted bid response. All bids responses received without pricing for all alternates as listed will be considered technically non - responsive and will not be considered for award. 4. Equal Product Manufacturer's name, brand name and /or model number are used in these specifications for the purpose of establishing minimum requirements of level of quality, standards of performance and /or design required, and is in no way intended to prohibit the bidding of other manufacturer's items of equal or similar material. An equal or similar product may be bid, provided that the product is found to be equal or similar in quality, standard of performance, design, etc, to the item specified. Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar. Equal product samples, if required for evaluation, and at no cost to the County, must be submitted with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless samples are delivered to specified address by bid due date. The County shall be sole judge of equality or similarity, and its decision shall be final in the best interest. #12 -5938 ITS Template_08152012 March 25, 2013 New Business 74 28 of 89 5. Discounts Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In no instance should payment terms less than fifteen (15) calendar days be offered. 6. Exceptions Contractors taking exception to any part or section of these specifications shall indicate such exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to indicate any exceptions to the specifications shall be interpreted as the Contractors intent to fully comply with the specifications as written. The County, at its sole discretion, shall determine if the exceptions are material in nature, and if the Contractor's exceptions may be declared grounds for rejection of bid bid. 7. Addenda The County reserves the right to formally amend and /or clarify the requirements of the bid specifications where it deems necessary. Any such addendum /clarification shall be in writing and shall be distributed electronically to all parties who received the original bid spec cations rip or to the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through a notice of addendum or questions and answers to all Contractors registered under the applicable commodity code(s) at the time when the original ITB was released, as well as those Contractors who downloaded the ITB document. Additionally, all addendums are posted on the Collier County Purchasing Department E- Procurement website: www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all, understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the rejection of your submittal. 8. Bid Submission All electronic bids shall be submitted online via the Collier County Purchasing Department e- procurement website: www.colliergov.net /bid. Contractors who wish to receive copies of bids after the bid opening may view and download same from the Collier County Purchasing Department Internet bid site. 9. Questions If the Contractor should be of the opinion that the meaning of any part of the Bid Document is doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to this ITB only to the Collier County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be answered after the date noted on the ITB. Contractors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department E- Procurement website. For general questions, please call the referenced Procurement Strategist identified in the Public Notice, 10. Protests #12 -5936 ITB Template_08152012 March 25, 2013 New Business 7 -f 29 of 89 Any actual or prospective respondent to an Invitation to Bid, who has a serious and legitimate issue with the ITB shall file a written protest with the Purchasing Director vrior to the opening of the bid or the due date for acceptance of bid. All such protests must be filed with the Purchasing Director no later than 11:00 a.m. Collier County time on the advertised date for the opening of the bid or the acceptance date for the Request for Bids. 11. Rejection and Waiver The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to select the bid that best meets the requirements of the County. Contractors whose bids, past performance or current status do not reflect the capability, integrity or reliability to fully and in good faith perform the requirements denoted may be rejected as non- responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide all required information, documents or materials may be rejected as non - responsive. 12. Local Contractor Preference (LVP) The County is using the Competitive Sealed Quotation methodology of source selection for this procurement, as authorized by Ordinance Number 87 -25, and Collier County Resolution Number 2008 -181 establishing and adopting the Collier County Purchasing Policy. The Collier County Board of County Commissioners has adopted a Local Preference "Right to Match" policy to enhance the opportunities of local businesses to receive awards of Collier County purchases. A "local business" is defined as a business that has a valid Business Tax Receipt, formerly known as an Occupational License issued by either Collier or Lee County for a minimum of one (1) year prior to a Collier County quote or bid submission that authorizes the business to provide the commodities or services to be purchased, and a physical business address located within the limits of Collier or Lee Counties from which the Contractor operates or performs business. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a Contractor shall not be considered a "local business" unless it contributes to the economic development and well -being of either Collier or Lee County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, the support and increase to either Collier or Lee County's tax base, and residency of employees and principals of the business within Collier or Lee County. Contractors shall affirm in writing their compliance with the foregoing at the time of submitting their quote or bid to be eligible for consideration as a "local business" under this section. When a qualified and responsive non -local business submits the lowest price quote, and the quote submitted by one or more qualified and responsive local businesses is within ten percent (10 %) of the price submitted by the non -local business, then the local business with the apparent lowest quote offer (i.e. the lowest local Contractor) shall have the opportunity to submit an offer to match the price(s) offered by the overall lowest, qualified and responsive Contractor. In such instances, staff shall first verify if the lowest non -local Contractor and the lowest local Contractor are in fact qualified and responsive Contractors. Next, the Purchasing Department shall determine if the lowest local Contractor meets the requirements of Section 287.087 F.S. If the lowest local Contractor meets the requirements of 287.087, F.S., the Purchasing Department shall invite the lowest local Contractor to submit a matching offer to the Purchasing Department #12 -5938 10 ITB Template_08152012 March 25, 2013 New Business 7 -f 30 of 89 which shall be submitted within five (5) business days thereafter. If the lowest local Contractor submits an offer that fully matches the lowest quote from the lowest non -local Contractor tendered previously, then award shall be made to the local Contractor. If the lowest local Contractor declines or is unable to match the lowest non local quote price(s), then award will be made to the lowest overall qualified and responsive Contractor. If the lowest local Contractor does not meet the requirement of Section 287.087 F.S. and the lowest non -local Contractor does, award will be made to the Contractor that meets the requirements of the referenced state law. Contractor must complete and submit with its quote response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Contractor to submit this Affidavit with their quote response will preclude said Contractor from being considered for local preference under this solicitation. A Contractor who misrepresents the Local Preference status of its firm in a quote submitted to the County will lose the privilege to claim Local Preference status for a period of up to one (1) year. The County may, as it deems necessary, conduct discussions with any of the competing Contractors determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 13. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E- Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Bids (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Contractors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Contractor's /bidder's bid. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the company. Contractors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E- Verify Program. The affidavit is attached to the solicitation documents. If the Bidder /Contractor does not comely with nrnvidine hnth tha Additionally, Contractors shall require all subcontracted Contractors to use the E- Verify system for all purchases not covered under the "Exceptions to the program" clause above. #12 -5936 t1 ITB Template-08152012 March 25, 2013 New Business 7 -f 31 of 89 For additional information regarding the Employment Eligibility Verification System (E- Verify) program visit the following website: httg: //www.dhs.00v /E- Verify. It shall be the Contractor's responsibility to familiarize themselves with all rules and regulations governing this program. Contractor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seep. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 14. Lobbying All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied either individually or collectively about a project for which a firm has submitted a bid. Firms and their agents are not to contact members of the County Commission for such purposes as meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to final Board approval, no firm or its agent shall contact any other employee of Collier County with the exception of the Purchasing Department. 15. Certificate of Authority to Conduct Business In the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms submitting a response to this solicitation shall be required to provide a certificate of authority from the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 (www.sunbiz.ora /search.html). A copy of the document shall be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. General Information When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award this bid through an approach which is the best interest of the County. Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying as low bid, the County shall ask Contractors to submit certification that they have a drug -free workplace in accordance with Section 287.087 Florida Statutes. Should all Contractors provide said certification; the County will give local Contractor preference. 17. Bid Award Process Award of contract will be made by the Board of County Commissioners in public session. Awards pertaining to the Collier County Airport Authority will generally be made by that agency's approval Board. Award shall be made in a manner consistent with the County's Purchasing Policy. Award recommendations will be posted outside the offices of the Purchasing Department as well as on the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the County Commission meetings. #12 -5936 12 ITB Template_08152012 March 25, 2013 New Business 7 -f 32 of 89 Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Purchasing Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Purchasing Director. #12 -5936 13 ITB Template-08152012 March 25, 2013 New Business 7 -f 33 of 89 Exhibit III: Standard Purchase Order Terms and Conditions 1. Offer any goods sold hereunder shall transfer to This offer is subject to cancellation by the the COUNTY at the time and place of COUNTY without notice if not accepted by delivery; provided that risk of loss prior to CONTRACTOR within fourteen (14) days of actual receipt of the goods by the COUNTY issuance. nonetheless remain with CONTRACTOR. b) No charges will be paid by the COUNTY for 2. Acceptance and Confirmation packing, crating or cartage unless otherwise This Purchase Order (including all documents specifically stated in this Purchase Order. attached to or referenced therein) constitutes Unless otherwise provided in Purchase the entire agreement between the parties, unless Order, no invoices shall be issued nor otherwise specifically noted by the COUNTY on payments made prior to delivery. Unless the face of this Purchase Order. Each delivery of freight and other charges are itemized, any goods and/or services received by the COUNTY discount will be taken on the full amount of from CONTRACTOR shall be deemed to be upon invoice. the terms and conditions contained in this c) All shipments of goods scheduled on the Purchase Order. same day via the same route must be consolidated. Each shipping container must No additional terms may be added and Purchase be consecutively numbered and marked to Order may not be changed except by written show this Purchase Order number. The instrument executed by the COUNTY. container and Purchase Order numbers must CONTRACTOR is deemed to be on notice that be indicated on bill of lading. Packing slips the COUNTY objects to any additional or different must show Purchase Order number and terms and conditions contained in any must be included on each package of less acknowledgment, invoice or other communication than container load (LCL) shipments and /or from CONTRACTOR, notwithstanding the with each car load of equipment. The COUNTY'S acceptance or payment for any COUNTY reserves the right to refuse or delivery of goods and /or services, or any similar return any shipment or equipment at act by CONTRACTOR. CONTRACTOR'S expense that is not marked with Purchase Order numbers. 3. Inspection CONTRACTOR agrees to declare to the All goods and /or services delivered hereunder carrier the value of any shipment made under shall be received subject to the COUNTY'S this Purchase Order and the full invoice value inspection and approval and payment therefore of such shipment. shall not constitute acceptance. All payments are d) All invoices must contain the Purchase Order subject to adjustment for shortage or rejection. number and any other specific information as All defective or nonconforming goods will be identified on the Purchase Order. Discounts returned pursuant to CONTRACTOR'S of prompt payment will be computed from the instruction at CONTRACTOR'S expense. date of receipt of goods or from date of receipt of invoices, whichever is later. To the extent that a purchase order requires a Payment will be made upon receipt of a series of performances by CONTRACTOR, the proper invoice and in compliance with COUNTY prospectively reserves the right to Chapter 218, Fla. Stats., otherwise known as cancel the entire remainder of the Purchase the "Local Government Prompt Payment Order if goods and/or services provided early in Act," and, pursuant to the Board of County the term of the Purchase Order are Commissioners Purchasing Policy. non - conforming or otherwise rejected by the COUNTY. 5. Time Is Of the Essence Time for delivery of goods or performance of 4. Shipping and Invoices services under this Purchase Order is of the a) All goods are FOB destination and must be essence. Failure of CONTRACTOR to meet suitably packed and prepared to secure the delivery schedules or deliver within a reasonable lowest transportation rates and to comply time, as interpreted by the COUNTY in its sole with all carrier regulations. Risk of loss of judgment, shall entitle the COUNTY to seek all #12 -5936 14 ITB Template_08152012 remedies available to it at law or in equity. CONTRACTOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. CONTRACTOR further agrees that undiscovered delivery of nonconforming goods and /or services is not a waiver of the COUNTY'S right to insist upon further compliance with all specifications. 6. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and CONTRACTOR. Notwithstanding the foregoing, CONTRACTOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by CONTRACTOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. Warranties CONTRACTOR expressly warrants that the goods and /or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. 8. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. 9. Advertising No CONTRACTOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY'S name or other identifying marks or property without the prior written consent of the COUNTY'S Purchasing Department. #12 -5936 ITB Template_08152012 March 25, 2013 New Business 7 -f 34 of 89 10. Indemnification CONTRACTOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of CONTRACTOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out of or are incident to the goods and /or services to be provided hereunder. 11. Warranty of Non - Infringement CONTRACTOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. CONTRACTOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY'S use of the goods and/or services provided under this Purchase Order are inconsistent with CONTRACTOR'S representations and warranties in section 11 (a). If any claim which arises from CONTRACTOR'S breach of section 11 (a) has occurred, or is likely to occur, CONTRACTOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non - infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 12. Insurance Requirements The CONTRACTOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the CONTRACTOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, CONTRACTOR agrees that it will comply with all federal, state, and local laws, rules, codes, and 15 ordinances that are applicable to the conduct of its business. By way of non - exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans' status. Further, CONTRACTOR acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor CONTRACTOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When CONTRACTOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, CONTRACTOR shall immediately give notice thereof, including all relevant information with respects to what steps CONTRACTOR is taking to complete delivery of the goods and/or services to the COUNTY. 15. Assignment CONTRACTOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 17. Annual Appropriations The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination #12 -5936 ITB Template_08152012 March 25, 2013 New Business 7 -f 35 of 89 This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the CONTRACTOR. This Purchase Order may be terminated immediately by the COUNTY for breach by CONTRACTOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided CONTRACTOR with notice of such breach and CONTRACTOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by CONTRACTOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by CONTRACTOR hereunder shall not be deemed a waiver of any subsequent default by CONTRACTOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Contractor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and /or provide the greatest protection to the County shall govern. 16 March 25, 2013 New Business 7 -f 36 of 89 Exhibit IV: Additional ITS Terms and Conditions 1. Additional Items and /or Services During the contract term, Collier County reserves the right to add related items and /or services upon negotiation of a satisfactory price by the Project Manager and Contractor. 2. Conflict of Interest Contractor shall provide a list of any businesses and /or organizations to which the firm has any affiliation or obligations within the past five (5) years; whether paid or donated, which could be construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 3. Contractor Performance Evaluation Collier County has implemented a Contractor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, Contractors will be evaluated on their performance upon completion /termination of agreement. 5. Use of Subcontractors Bidders on any service related project, including construction, must be qualified and directly responsible for 50% or more of the solicitation amount for said work. 6. Deductions for Non - Performance The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Contractor the costs necessary to correct the deficiencies directly related to the Contractor's non - performance. 7. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful Contractor. 8. Environmental Health and Safety All Contractors and Sub Contractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Contractors and Sub Contractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and /or right -of -way for the purpose of inspection of any Contractor's work operations. This provision is non - negotiable by any department and /or Contractor. #12 -5936 17 ITB Template_08152012 March 25, 2013 New Business 7 -f All new electrical installations shall incorporate NFPA 70E Short Circuit Protective7C�evice Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Standards of Conduct The Contractor shall employ people to work on County projects who are neat, clean, well - groomed and courteous. Subject to the American with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 10. Licenses The Contractor is required to possess the correct professional and other licenses, and any other authorizations necessary to perform the required work pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of all the required licenses must be submitted with the bid response indicating that the entity bidding, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the ITB documents. Failure on the part of any Contractor to supply this documentation with their bid response may be grounds for deeming Contractor non - responsive. A Contractor with an office within Collier County is required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license /registration will need to be renewed thereafter to remain "active" in Collier County. Questions regarding professional licenses should be directed to Contractor Licensing, Community Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be directed to the Tax Collector's Office at (239) 252 -2477. 11. Protection of Property The Contractor shall ensure that the service is performed in such manner as to not damage any property. In the event damage occurs to any property as a direct result of the Contractor or their Sub Contractor in the performance of the required service, the Contractor shall repair /replace, to the County's satisfaction, damaged property at no additional cost to the County. If the damage caused by the Contractor or their Sub Contractor has to be repaired /replaced by the County, the cost of such work will be deducted from the monies due the Contractor. #12 -5936 18 ITB Template_08152012 12. Prohibition of Gifts to County Employees March 25, 2013 New Business 7 -f 38 of 89 No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and /or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and /or firm for cause. 13. Invoice and Payments Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Contractor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or, emailed to: bccapclerkCcDcollierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and /or services as part of this agreement. Payment methods include: • Traditional — payment by check, wire transfer or other cash equivalent. • Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County shall not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests shall be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices must be submitted within the fiscal year the worts was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and /or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period #12 -5936 19 ITB Template_08152012 March 25, 2013 New Business 7 -f 39 of 89 is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off -set the amount owed to the County by applying the amount owed to the Contractor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and /or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 14. Survivability Bids (ITBs /RFPs): The Consultant /Contractor /Contractor agrees that any Work Order /Purchase Order that extends beyond the expiration date of Solicitation 12 -5936 Beach Maintenance Activities resultant of this solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of any Work Order /Purchase Order. 15. Insurance Requirements The Contractor shall at its own expense, cant' and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in Insurance and Bonding Requirements Attachment of this solicitation. The Contractor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Contractor waive against each other and the County's separate Contractors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Contractor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Contractors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Contractor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Contractor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida #12 -5936 20 ITB Template_06152012 March 25, 2013 New Business 7 -f 40 of 89 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Contractor has any self- insured retentions or deductibles under any of the below listed minimum required coverage, Contractor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self- insured retentions or deductibles will be Contractor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Contractor and /or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non - renewal on the part of the insurance carrier or the Contractor. The Contractor shall also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices of expiration, cancellation, non - renewal or material change in coverage or limits received by Contractor from its insurer and nothing contained herein shall relieve Contractor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Contractor hereunder, Contractor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Contractor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Contractor for such coverage(s) purchased. If Contractor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Contractor under this Agreement or any other agreement between the County and Contractor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Contractor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Contractor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 15. Collier County Information Technology Requirements All Contractor access will be done via VPN access only. All access must comply with current published County Manager Agency (CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request from the Information Technology Department. All Contractors will be required to adhere to IT policies for access to the County network. Contractors are required to notify the County in writing twenty -four (24) hours in advance as to when access to the network is planned. Included in this request must be a detailed work plan with actions that will be taken at the time of access. The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out and submitted with your bid response. This document can be found on the Collier County Purchasing Department website: www.collieraov.net/purchasing. On the left hand side of the menu, click on CC Technical Requirements. If this document is not submitted with your bid response, your bid response may be deemed non - responsive. 16. Security and Background Checks #12 -5936 21 ITB Template_08152012 March 25, 2013 New Business 7 -f 41 of 89 If required, Contractor / Contractor / Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 17. Maintenance of Traffic Policy For all projects that are conducted within a Collier County Right -of -Way, the Contractor shall provide and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the Florida Department of Transportation's Design Standards (DS) on state roadways. These projects shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by reference. Copies are available through the Risk Management and /or Purchasing Departments and are available on -line at colliergov.net/purchasing. The Contractor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar with their requirements. Strict adherence to the requirements of the Maintenance of Traffic ( "MOT ") policy will be enforced under this Contract. All costs associated with the Maintenance of Traffic shall be included on the line item on the bid page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of Award. 18. Debris Contractor shall be responsible for the removal and disposal of all debris from the site and the cleaning of the affected areas. Contractor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses; or upon the request of the County's representative, shall remove and dispose such debris and materials from the property. The Contractor shall leave all affected areas as they were prior to beginning work. 19. Direct Material Purchase The County reserves the right to require Contractor to assign some or all of its agreements with material suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to such an assignment of a material supply agreement shall be referred to as "County Furnished Materials" and the responsibilities of both the County and the Contractor relating to said materials shall be governed by the terms and conditions of this solicitation. Additionally, the County at its sole option may choose to purchase some or all of the goods and/or materials from other suppliers. In either instance the County may require the following information from the Contractor: • Required quantities of material. • Specifications relating to goods and/or materials required for job including brand and/or model number or type if applicable • Pricing and availability of goods and/or materials provided under Contractor's agreements with material suppliers 20. Grant Compliance #12 -5936 ITB Template 08152012 22 March 25, 2013 New Business 7 -f 42 of 89 The purchase of any goods and /or services that are funded through Federal Grant Appropriations, the State of Florida, or any other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency. 21. Equipment Contractor shall have available and in good working condition, the necessary equipment to perform the required service. Contractor shall supply a list of equipment and an hourly rate for each. #12 -5936 23 ITB Template 08152012 March 25, 2013 New Business 7 -f 43 of 89 Attachment 1: Contractor Submittal - Contractor's Non - Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Contractors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department, 3327 Tamiami Trail East, Naples, Florida 34112. We are not responding to this ITB for the following reason(s): Solicitation: 12 -5836 Beach Maintenance Activities ❑ Services requested not available through our company. ❑ Our firm could not meet specifications /scope of work. ❑ Specifications /scope of work not clearly understood (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Firm's Complete Legal Name Address City, State, Zip Telephone Number FAX Number Signature / Title Type Name of Signature Date: #12 -5938 24 ITB Template 08152012 March 25, 2013 New Business 7 -f 44 of 89 ''• wr Counq Pumhoodtp Attachment 2: Contractor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY CONTRACTOR. Please read carefully, sign in the spaces indicated and return with bid. Contractor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E- Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12. The mailing envelope must be addressed to: Purchasing Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: • Solicitation: 12 -5936 Beach Maintenance Activities • Opening Date: October 17, 2012 13. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Company Name Signature & Title Date #12 -5936 25 ITB Template_08152012 March 25, 2013 New Business 7 -f 45 of 89 EM Attachment 3: Contractor Submittal - Bid Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 12 -5936 Beach Maintenance Activities Dear Commissioners: The undersigned, as Contractor, hereby declares that the specifications have been fully examined and the Contractor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Contractor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Contractor proposes and agrees if this Bid is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: * * * SEE FOLLOWING PAGES * * * Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net _ Days ❑ Bid Response Form is electronic. Please input your prices online. ❑ Bid Response is as follows: Documentation of minimum of five (5) years experience attached ❑ Yes ❑ No List of owned and /or leased equipment attached ❑ Yes ❑ No Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Purchasing Director for approval within fifteen (15) days after being notified of an award. #12 -5936 26 ITB Template_08152012 March 25, 2013 New Business 7 -f 46 of 89 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of ,20 in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number Federal Tax Identification Number Telephone Number FAX Number Signature / Title Type Name of Signature Date Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address #12 -5936 27 ITB Template_08152012 March 25, 2013 New Business 7 -f 47 of 89 Wr H Admhishrablws Servim Division PurduWV Attachment 4: Contractor Submittal — Local Contractor Preference Affidavit Solicitation: 12 -6936 Beach Maintenance Activities (Check Appropriate Boxes Below) State of Florida (Select County if Contractor is described as a Local Business ❑ Collier County ❑ Lee County Contractor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy; A "local business" is defined as a business that has a valid occupational license issued by either Collier or Lee County for a minimum of one (1) year prior to a Collier County bid or bid submission that authorizes the business to provide the commodities or services to be purchased, and a physical business address located within the limits of Collier or Lee Counties from which the Contractor operates or performs business. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a Contractor shall not be considered a "local business" unless it contributes to the economic development and well -being of either Collier or Lee County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, the support and increase to either Collier or Lee County's tax base, and residency of employees and principals of the business within Collier or Lee County. Contractors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or bid to be eligible for consideration as a "local business" under this section. Contractor must complete the following information: Year Business Established in ❑Collier County or ❑ Lee County: Number of Employees (Including Owner(s) or Corporate Officers): Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers): If requested by the County, Contractor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in Contractor's submission being deemed not applicable. Contractor Name: Date: Address in Collier or Lee County: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of 120 Notary Public My Commission Expires: #12 -5936 28 ITB Template_08152012 (AFFIX OFFICIAL SEAL) March 25, 2013 New Business 7 -f 48 of 89 #12 -5936 29 ITB Template_08152012 March 25, 2013 New Business 7 -f COtrtty 49 of 89 AdminletraA�e Services fJlvielon ++w Attachment 5: Contractor Submittal — Immigration Affidavit Solicitation: 12 -5936 Beach Maintenance Activities This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Bids (RFP) submittals. Further, Contractors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Contractor's /bidder's bid. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the company. Failure to Include this Affidavit and acceptable evidence of enrollment in the E- Verify program, may deem the Contractor / Bidder's bid as non - responsive. Collier County will not intentionally award County contracts to any Contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INK). Collier County may consider the employment by any Contractor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Contractor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Contractor's / Bidder's bid. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of . 20_,_, by (Print or Type Name) Notary Public Signature Printed Name of Notary Public who has produced as identification. (Type of Identification and Number) Notary Commission Number /Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. #12 -5936 30 ITB Template_08152012 March 25, 2013 New Business 7 -f C 50 of 89 Admirsbative Services Divlicn Rrd—V Attachment 6: Contractor Substitute W — 9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or bid. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit / Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual / Sole Proprietor __T__ Corporation _Partnership _Tax Exempt (Federal income tax - exempt entity _ Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c) 3) Enter the tax classification D = Disregarded Entity C = Co ration, P = Partnership) 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) (Contractors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, t certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number #12 -5936 ITB Template_08152012 31 March 25, 2013 New Business 7 -f 51 of 89 Attachment 7: Contractor Submittal - Insurance and Bonding Requirements 9 a f"P Insuancµ/ 1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Governments. Compensation Statutory Limits and Requirements 2. ® Employer's Liability $1,000,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability (Occurrence Form) patterned after the current $1.000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor /Contractor /Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attomeys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor /Contractor /Consultant or anyone employed or utilized by the Contractor /Contractor /Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ® Automobile Liability $ 500.000 Each Occurrence; Bodily Injury & Property Damage, Owned /Non - owned /Hired; Automobile Included 5. ❑ Other insurance as ❑ Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate #12 -5936 32 ITB Template_08152012 March 25, 2013 New Business 7 -f 52 of 89 ❑ Project Professional Liability $ Per Occurrence ❑ Valuable Papers Insurance $ Per Occurrence 6. ❑ Bid bond Shall be submitted with bid response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or bid bond in a sum equal to 5% of the cost bid. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A -" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Contractor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. Contractor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Contractor Signature Print Name Insurance Agency Agent Name Telephone Number #12- 5936 33 ITB Template 08152012 March 25, 2013 New Business 7 -f 53 of 89 Attachment 8: Reference Questionnaire Solicitation: Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Name: Company: (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: FAX: Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm /individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Project Description: Completion Date: Project Budget: Project Number of Days: Change Orders - Dollars Added: Change Orders - Days Added: Please FAX this completed survey to: #12 -5936 ITB Template_08152012 By 34 .W _ HV tom• t 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on -time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Close out project process (final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow County policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: #12 -5936 ITB Template_08152012 By 34 March 25, 2013 New Business 7 -f 54 of 89 s s Attachment 2: Contractor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY CONTRACTOR. Please read carefully, sign In the spaces indicated and return with bid. Contractor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If reauired, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E -Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12. The mailing envelope must be addressed to: Purchasing Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: • Solicitation: 12 -5936 Beach Maintenance Activities • Opening Date: October 17, 2012 13. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) ALL COURIER DELIVERED BIDS MUST HAVE THE RID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Co y Na SignaturQQ __& itle N t74,-er►'1 �-✓ i 8`� Date #12 -5936 ORIG, z;!i4; "� ' 25 ITB Template_08152012 March 25, 2013 New Business 7 -f 55 of 89 N C W 1 00 1-1 Cn I V, I A W N F+ G1 V1 A W N Fi u+ O < r" Gl o. CO @ W 3m. m Z C m S r O W c m�@ o . ( r Goo_ � o D o c fQS't. c a F 2 MO uI- C n ,o ° � o m r r cD O °— W° -9 Z '� th Z �+ 0 0 3 v v s o 3 O H H o 3 m m r" a 2 2 �° O A o r' m N i N x W d CL �+ W m A x C r M M n M v 00 o T -� ran o• O1 or v 3 O z O z Im z :r C p 3 LO a X 3 mom. n °. <.� v $ ID CL C c o c o NN > Q; 0 Q? C 88 pN pNp G pNp O o i 8 vw es 00 to m W " O + m '~ O C C (� 88888888 oov 8$ o a _,; mN x O 7C N 00 V) V1 AA F+ 4^ C m F+ 00 888888 tNn V1 4.^ to A^ W V* O Vti V �1 S 0 z BO 81-4 O 8 § r 9191 1 v V v0 � d OA �O v 3 O 7 Cl O N o, N w N j O f�D X00 N m O rD N' d '� a •• N �) C4 � March 25, 2013 New Business 7 -f 56 of 89 N A W N YN-� O CO V GI1 Ul A W N v om.@Om v -I D cn C.S, � -1 v ��'v tr O Ol rn N v p• O 0 0�0 O tWD n > > 0 f d X P N 3 M 0 T S F GD K C v T m 4 b .0 oo v a z d m M S T D O � m N V► Z v. v► V► v. Z v+ Z V. V► V. v► S D D N Z CL =1 Z a� vo c c � 8 8888 8 8 °o88mIn nho' Z'. O C z D z z 70 z D Z a z a O v v a 0 0 0 v 0 2 � 3 ` CL d 3 O 3 Un 7 d (D H NN P O C 7 CL N 9 7 m 7 d 7 A (D n 0 m 0 c m 3 T d N asgo ' f M #A 0 Im m W c N W F-b A m tC m 00 00 m -� " O m �► V m N 0 rn A. is -h W -h N � ..� m t0 m X71 m � m W m N m � G) a m z m X -a O O V V O 0 V pp 0 N 0 0 V 0 0 0 0 0 tit 0 0 t71 0 0 O 0 0 W �O W V O pp O O W O O W O W (C N m z f�A r O z A N x avavc�nnaa m m m C= C m M M r W W W m m �°n fii z 3 W m X v N N N N N N N O Ch C ° CA (n i— L 0 (y = °0 v ro' j 0 W O VW R 2 Q Gi � -v m 0 z << mmm 0 0 z n a <7c7CmMX<mm O C n z C n z 0 r r X 0 a v X 0 N m 0 a > O X 0 a� v m 0 70 0$ W n W n 0 W n m m X ;U °w C) W w N N A ° tip O W O o W W e+ V O A° w m W 0 M 0 N N March 25, 2013 New Business 7 -f 57 of 89 c 1 CD D z ' � D m ' G) a m z m X -a V5 m c v m r � m z z A i O m m r z 3 W m X S. N 3 7E s B. a O 3 g FL o ED 0 V! m 0 m 4 m O m V m 0 m A m W m N� m m O O CO O O �O O O O 0 0 OOD O V V V 'V V V Nr �z�'�z�c�n�c�i,v�i c D 0 O m y cn to N N M m m rn °m° 0 N N N N N m � o m X °- O X� 0 z v 3 r T` n O n O n O n O n O M m� W to o °' -4 m O g^ V 0 0 01 W Ch 0 W 0 w March 25, 2013 New Business 7 -f 58 of 89 C Z m O 3DI � m m z m v m m v c m r � m z z m O m W m X r z C ic to m 3 a z C W 7 w 8 E a' Pi� ti 7 a 8 0 March 25, 2013 New Business 7 -f 59 of 89 C z 0 v m r 4 m y m a r z C m 8 D G) m A —i m i m ;U 0 m C n A z m z 0 m Ul 4 3 z if W �t N� 1if & O / mN tD 16 00 b N 6 i N N N N N N N N N . N � N .O�► N .°a N � N O -�► 0011 N ? O W N a°f C°� N C°f N Q E A vvvvv�"��°m�n�a r s r r= r S r r m z m __ r z m 4 r z m X-4 r z m 'z m m� -+I o Z X m m m m m r0 %j Cn (n CH Ch N N N N .r�, N N 0O a X HHO v 000 v v a v O a v 0 O a v m v m v m v m o m v m v m v 0 0 0 0 0 0 p• j W O W Ca m Cn CA W r� ° O� V Of W V W in n Oil N March 25, 2013 New Business 7 -f 59 of 89 C z 0 v m r 4 m y m a r z C m 8 D G) m A —i m i m ;U 0 m C n A z m z 0 m Ul 4 3 z Attachment 3: Contractor Submittal - Bid Response Form i% Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 12 -5936 Beach Maintenance Activities March 25, 2013 New Business 7 -f 60 of 89 Dear Commissioners: The undersigned, as Contractor, hereby declares that the specifications have been fully examined and the Contractor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Contractor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Contractor proposes and agrees if this Bid is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: * * * SEE FOLLOWING PAGES * * * Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net_�Days �j Bid Response Form is electronic. Please input your prices online.'A ❑ Bid Response is as follows: Documentation of minimum of five (5) years experience attached Q Yes ❑ No List of owned and /or leased equipment attached [j Yes ❑ No Note: Ifs please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Purchasing Director for approval within fifteen (15) days after being notified of an award. ^ 26 T18 Ta P�� 08152012 l �t�IG�A March 25, 2013 New Business 7 -f 61 of 89 IN V IITNE S WHEREOF, WE have hereunto su scribed our names on this V day of 2012- in the County of In the State of �frG. Firm's Complete Legal Name `aS rry., Aq e a74 iii r i%1� !_LG Address 9700 Al k -vy.,- vchU-C City, State, Zip /44 U -,e- 33 c/co- l Florida Certificate of Authority yL fOOL) p Id y/ yU Document Number Federal Tax Identification (o -7 L/ Al Number Telephone Number �'0 I" q Le 9" f y FAX Number 571- L(d k - 3g77 Signature /Title (/4— Type Name of Signature 'Fou.17 nc/) Date & 2 9 - i `L' Additional Contact Information Send Payments To: (REQUIRED ONLY If different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address #12 -5836 r B Templete_08152012 00p / p r4t1 4I L 27 March 25, 2013 Business 7 -f 89 Attachment 4: Contractor Submittal — Local Contractor Preference Affidavit Solicitation: 12 -5936 Beach Maintenance Activities (Check Appropriate Boxes Below) State of Florida (Select County If Contractor is described as a Local Business ❑ Collier County ❑ Lee County Contractor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy; A "local business" is defined as a business that has a valid occupational license issued by either Collier or Lee County for a minimum of one (1) year prior to a Collier County bid or bid submission that authorizes the business to provide the commodities or services to be purchased, and a physical business address located within the limits of Collier or Lee Counties from which the Contractor operates or performs business. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a Contractor shall not be considered a "local business" unless it contributes to the economic development and well -being of either Collier or Lee County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, the support and increase to either Collier or Lee County's tax base, and residency of employees and principals of the business within Collier or Lee County. Contractors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or bid to be eligible for consideration as a "local business" under this section. Contractor must complete the following information: Year Business Established in []Collier County or ❑ Lee County: Number of Employees (Including Owners) or Corporate Officers): Number of Employees Living in [] Collier County or ❑ Lee (Including Owner(s) or Corporate Officers): If requested by the County, Contractor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in Contractor's submission being deemed not applicable. Contractor Name: Date: Address in Collier or Lee County: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Swom to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day Of , 20 Notary Public My Commission Expires: 012 -5938 ITS Templata_08152012 OPY�28 (AFFIX OFFICIAL SEAL) #12 -5938 ITB Template 08152012 March 25, 2013 New Business 7 -f 63 of 89 29 March 25, 2013 New Business 7 -f to�m'mw 64 of 89 A&M- I A-Fiol DWWXj Attachment 5: Contractor Submittal — Immigration Affidavit Solicitation: 12-5936 Beach Maintenance Activities This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Bids (RFP) submittals. Further, Contractors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Contractor's /bidder's bid. Acceptable evidence consists of a copy of the properly completed E -Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company. Failure to ln^l..as ass AMA-[& -•-A -- - - - - -• •- - - - Collier County will not intentionally award County contracts to any Contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ('INA"). Collier County may consider the employment by any Contractor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Contractor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Contractor's / Bidder's bid. Company Name 14cilaG a-k -n . exz'i fie& f 1! L Print Name i2 1 Title Al Q i 4t— Signature Date 1V0(rt'm 1 P l �- State of l pridal� County of The foregoing instrument was signed and acknowledged before me this JLday of 20L by ""rtrMEd FQ,SWW -moo has produced ammo` / EjWU� as identification. B (Print or Type Name) , � (Type of I�cation and Number) Not u 11c; ignature t= M OAAMM 1 =. N1WY101" - Na a nova. Printed Name of Notary Public or Coaiw. hom ft 10, teti rwnisieoles r fe at m orb. Notary Commission Number / xpiratioh The signee of this Affidavit guarantees, as evidenced by the swom affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 01 2�5936 30 TB Template 08152012 ORG111WI March 25, 2013 New Business 7 -f 65 of 89 Adrri+NUMws 8sMOM Dlu4fon o Attachment 6: Contractor Substitute W — 9 Request for Taxpayer identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the Individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or bid. 1. General Information (orovida all informntinnl (as shown on income tax return) Business Name (if different row► r t ay n�/►e) Address 7l� cX 1FeVU -e �f f State 'A- city .lglb oc*+6 Zip '91,4 qco / Telephone IkLM -11117 FAX Email Order Information Remit f Payment Information Address cW05 c &-/(e%Qe / Address c p )airu CityL/4 91 6111te r_ Zip club City State Zip FAX 'l(��% �I7�' FAX Email 2. Company Status (check only one) Email Individual / Sole Proprietor _Corporation _Partnership _Tax Exempt (Federal income tax-exempt entity _ Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c) 3) Enter the tax classification D = Disregarded Entity, C - Corpotation, P = Partnershf 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) (Contractors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Unde fenaldes of penury, I certify that the information shown on this form is coned to my knowledge. A / 1/ Signature Date Title Phone Number — f 012 -5936 IT8 Tomplate_08152012 C; IG I NAL 31 March 25, 2013 New Business 7 -f 66 of 89 Attachment 7: Contractor Submittal - Insurance and Bonding Requirements . Workers d w, Statutory Limits o Florida Statut w Pe K es, Chapter 44 ON 1 1,1 - few! 0 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability 3. ® Commercial General Liability (Occurrence Form) patterned after the current ISO form $1.000.000 single limit per occurrence Bodily Injury and Property Damage $1.000.000 single limit per occurrence Liability and Property Damage Liabilitl Operations; Independent Contractors; and Contractual Liability. $2,000,000 aggregate for Bodily Injury This shall include Premises and Products and Completed Operations 4. ® indemnification To the maximum extent permitted by Florida law, the Contractor /Contractor /Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentlonally wrongful conduct of the Contractor /Contractor /Consultant or anyone employed or utilized by the Contractor /Contractor /Consultant in the performance of this Agreement This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ® Automobile Liability $ §00.000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non- owned /Hired; Automobile Included 5. ❑ Other insurance as ❑ Watercraft S Per Occurrence noted; ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate #12 -5938 C;rYrj--,1NW ITa Template 08152012 32 March 25, 2013 New Business 7 -f 67 of 89 ❑ Project Professional Liability $ Per Occurrence ❑ Valuable Papers Insurance $ Per Occurrence 6. ❑ Bid bond Shall be submitted with bid response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash. bond posted with the County Clerk, or bid bond in a sum equal to 5% of the cost bid. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost bome by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner, provided, however, the surety shall be rated as WA " or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Contractor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The. Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11.0 Thirty (30) Days Cancellation Notice required. Contractor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm 2 R 54'IYILo7 Aq vi G o h 44,zi4 w z&w // - •�9 ^/ 2- Contractor Signature Print Name d Fas fma•� Insurance Agency - LASt:,u 1-?CA Agent Name BriW Sj /1 Telephone Number M-J3 Z- / arrr 512 -5936 �:.WljVAL 33 rM Template 08152012 March 25, 2013 New Business 7 -f 68 of 89 Attat hmwd a: Refenece QueaWnnairs Reference Questionnaire forRS?rfgrn (Name of Company Reques"!, l V (Name of fndivWaReussing n1nPo wwn) * ' Name: N4it.6ea Qin�rical� , E-T. company. St:pkC.%% at�wal, (Evaluator completing mkrw a qua) (EvafuaWs Ernst tkw%A{ c"FAX Lob 2tgM.TQT, Collier County is Implementing s proem that 00%ft reference Inib m"on on firms and VeIr key pirsorxrsl b be used In the election of firms to perlomt this project. 'lire Name of lira Company VeAd in the 8u a client for which they have ptevlousy pericxmed work P complete the su able has Ustad You as hest of your knowledge on a scare of 1 to 4o, weh 10 n love fim•VmdivWual again) and 1 repr®sertorp that ypu wen that you were very sadtitt3rf (and Would him t o If you.do.not have sullic cant very unsstistied (and would never hi the �` &*#diuvagain). be scored '0 ' of past irf a pwftdar area, leave it blank and the ttem of &m will Project Description: Elvllu �l Completion Oats• C 0a 20 t a. j Project Budget .-Si ,( � .ao P Number of Days: _(aq_ to 4a wer> AoA L Change orders - Dollars Added : Change Orders - Days Added: t0 manage %,nmv vui Projew process (ftr *XWGrd documentation, aic.) on manage wnparry or tQ to Please FAX this completed survey to: 41c, El y n'B TWWRO-08152012 34 March 25, 2013 New Business 7 -f 69 of 89 Attachment 8: Reference Questionnaire Reference Questionnaire for. 'FRs4meo 4j(y�o ak �n %r✓�is.QZ, ,LL L (Name of Company Requesting ference Info Vtion (Name of Individuals Requesting Reference Information) Name: 77(1 1W,' 27iW1 Company f� 40'# or (Evaluator completing reference questionnaire) : (Evaluator's Company compleettr Wince -a3�- aw3 Collier County is implementing a process that collects reference information on firms and their key personnel to be used In the selection of firms to perform this project. The Name of the Company listed In the Subject above has feted you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the finnrndividual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past perk manse in a particular area, leave it blank and the item or form will be scored '0.' ,.,)j'Jems- lSCA�o Project Description: L')u,,,,r c0 a,,,._i Project Budget J . Change Orders - Dollars Added: Completion Date: Project Number of Days: —Ste Change Orders - Days Added: 41 * Item citerh Score 1 Ability to manage the project costs (minimize change orders to scope). /o 2 Ability to maintain project schedule (complete on -time or early). /0 3 Quality of work. �o 4 Quality of consultative advice provided on the project. /a 5 Professlonallsm and ability to manage personnel. /O 6 Close out project process (final product turnover; Invoices; manuals or going forward documentation, eta) /c 7 Ability to verbally communicate and document information clearly and succincdy. /O 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow County policies, procedures, rules, regulations, etc. /O /D 10 Overall comfort level with hiring the company in the future (customer satisfaction), /O TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: ze, 46j4 cw7 By Wed r► 7t 2- rl /use 0441nc. cd"-7 012 -6036 IN ITS Tanp1811e_08152012 34 0 V �j�1' / Attachment j,.- Reference Oumdonnalre Referemm'OLestionnalne for 'Fas4h-OC&I �'T 'r4 6" 4-, 'U-V 1, ?W111 (Nano of Company March 25, 2013 New Business 7-f 70 of 89. company: C.0U'zVW— C-0 (jo—Ty C.-z": Name.CbWT- Ire) pahmtor's Company completing reftrencay�.. (Evaluator corn nag ghk 4,qLL. Mns Collier County Is. - Implementing a process that collects nrNrence Information on firms and their key personnel to be used In the selection of firms to p~ this woJect The Name of thelCompany listed in the SubjW..abom has fisted youp a clientJor which 0* have previously performed work. Pleise' the survey: Please raft "Osch-Cr*a Wo the best of your knowledge on alcals Of Ito 10, wfth 10 representing that you were very 'SMSM (ltd -would 10M.11114 firmAndIviduel again) and I representing that you were very unsatisfied (end would neverhire ft-firm/100KI&W sqaln): If you do not have suffident knowledge of pat performanosin.& parftlar am, tam It blank and'the fth or 1166 111 be scored "0' Project Description:. nrAQ-4 'R S_ dCompletion0ate: MdibLL2011 ZM2ff&= . e Projed Budget !jj5&4., S&A - 0* Project Number of Days: 90 Change Orders - Dollars Added:: Change Orders - Days Added: Please FAX this completed survey to: .44a 4644�Tr''t�"t By Wigd-,� 71 am #12-N36 rrB TOMPWO-081 52012 011 ig I Abift to manage the pr%ect costs (mirdmtm.changs orders to scope). 2 Ability to maintain project schedule (oompleft or4me or early). 3 Quality of work, 4 QUalty of ConsUbtIft advice.:provided on the project. 5 Professionalism and ability to manage personnel. 6 Close out: project process (final product ru-mover, invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information dearly and Zan*-" 8 Abiltity to manage risks and unexpected project CIMUMS110"Oft 9 Ability to Wow County.policles, procedures, rules, regulations, etc. 10 lOverall comfort lml.%Mthhldng the company lnft future (customer udsfac&m), 1 0� . TOTAL $CORE Of ALL lm . Please FAX this completed survey to: .44a 4644�Tr''t�"t By Wigd-,� 71 am #12-N36 rrB TOMPWO-081 52012 011 ig March 25, 2013 New Business 7 -f 71 of 89 Adeb6wi m Attachment 8: Reference Questionnaire Reference Questionnaire for'' 4:-,a34m&7 IV vuk (Name of Company Requesting erence Info Pon (Name of Individuals Requesting Reference Information) Name: 1C e. U b '► ►^ i's. kof Company: _�1 rvl Cn l t51e.N1 (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) ►S •_0146fAk 561-Z99- -233 -2619 Collier Courrty Is implementing a process that collects refererme inforrnatlon on firms and their key personnel to be used In the selection of firms to perform this project. The Name of the Colnpainy listed in the .Subject above has listetl'you as a client for which they have previously performed work. Please complete the survey. Please rate each citeria to the best of your WwMedge on a scale of 1 to 10, with 10 representing that you were very satiaifed (and wovid hire the fimn/lndlviduai again) and 1 representing that you were very unsaff0ed (and would never hire the firmhndivdlual again). If you do not have sufficient knowledge of past:pecformanca.in a particular area, leave It blank and the item or form will be scored 40," Project Description: � r-A- _•cS �o eJl o h Project Budget ilk 210 5 7q . (.0 Change Orders - Dollars Added: Completion Date: X117 %2012. Project Numbe of Days:. b 0 Change orders -Days Added: 3 82:�S Item citaria .Score, 1 Ability to manage the project costs (minimize change orders to Scope). 10 2 Ability to maintain project schedule (complete on -time or early). ! o 3 Quality of work. ' o 4 Quality of Consultative advice provided on the project 10 5 Professionalism and ability to manage personnel, o 6 Cksse out project process (final product turnover, Invoices; manuals or going forward documentation, eta) 7 Ability to verbally communicate and document information clearly and succinctly. 0 8 Abiitityr to manage risks and unexpected project circumstances. q 0 ANIIty to follow County policies, procedures, rules, regulations, etc. 0{ 0 Overall comfort level with hiring the company in the future (customer satisfaoffon). 0 TOTAL .SCARE OF ALL ITEMS q3? J Please FAX this completed survey to- liar 64471 inao By l • rr 1 r ��Ja P%CRSfincv 7G{a��ffPCklf/tC.l'0�+ 012 -8939 V 34 TM Template- 08162012 ORIGNAL March 25, 2013 New Business 7 -f 72 of 89 I Attachment 8: Reference Questionnaire Reference Questionnaire for 'FRS-►V (Name of Company Requesting Infom (Name of Individuals Requeeft Reference Information) Name: P,4-,-,- Ste, dl company; 4po;J 7-ftL ,,1-& �i (Evaluator completing reference questionnaire) (Evaluator's Company co�pleting mWence) Emaik Sdi'Ale O FAX Telephone: kul) Collier County is implementing a process that collects reference Information on firms and their key personnel to be used In the selection of firths to perform this project. The Name of the Company listed in the Subject above has kted you as a client for which they have previously performed work. Pismo complete the survey. Please rata.each o to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very sallsm (and . would hire the flnnlindividual again) and 1 representing that you were very uhsatisfiad (and would now hire the fGtMndhtdival again). If you. do not have sufficient knowledge of past performance kr a particular area, Ism it blank and the Nam or form will be scored 110.6 Project Description: _Q,�.., _ Completion Date: Fit, 2o.z- Project Budget: 1 Z, Z,,o PmJed Number of Days: 3 6 4 Change Orders - Doners Added: Change Orders - Days Added: Item c1larls Score 1 Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to mattltain project schedule (complete o"me or sandy), 10 3 Quality of work, 16 4 Quality of oonsu tive advlw provided on the project. to 5 Professionalism and Obility to manage personnel: I .o B Clue out project process (lint product turnover; invoices; manuals or going forward documentation, etc.) ` n 7 Ability to verbally-communicate and document klformation dearly and simck *. i 8 Abiltity to manage risks and unexpected project circumstances. io 9 Ability to follow County policies, procedures, rules, regulations, etc. 10 Overall comfort level with hkk q Me company in the future (customer seOsfectiort). TOTAL SCORE OF ALL rrE Please FAX this completed survey to: -41di L644IM&'7 By �► 1 t I_2= lj -5 4 VM fm" two 4*S ill c. c0.ri 012 -5036 34 fr8 TempNte_Oa1s201.2 ORIGINAL ! March 25, 2013 New Business 7 -f 73 of 89 Project Name; JUP ter Dune Resoration Client Name: Palm Beach County ERM Client Address: 2300 N. Jog Road, West Palm Beach, FL Phone Number: 561 -233 -2400, Reuben Bishop Nature of Work: Haul, Convey & Place 60,000 tons of sand Contract Completion Time: 60 days Actual Completion Time: 50 days Actual Final Contract Completion Date: 2/24/2012 Original Contract Price: $1,290,575.00 Actual Final Contract Price: $1,079,280.00 Project Name; Hollywood Beach Renourishment Client Name: City of Hollywood Client Address: 1621 N 14th Ave, Hollywood, FL Phone Number: 954 - 921 -3990, Moe Anuar Nature of Work: Supply, Haul & Place 150k tons of sand Contract Completion Time: 120 days Actual Completion Time: 101 days Actual Final Contract Completion Date: 3/28/2012 Original Contract Price: $3,668,910.00 Actual Final Contract Price: $2,469,366.00 ORIGINAL March 25, 2013 New Business 7 -f 74 of 89 Project Name: Miami Dade Beach Erosion Control & Hurricane Protection Project Client Name: Great Lakes Dredge & Dock Co. Client Address: 2122 York Rd., Oak Brook, IL 60523 Phone Number: 630 - 805 -4049, Sam Morrison Nature of Work: Prepare 8,460' for dredge pipe installation and excavate 135,420 CY of borrow site material. Contract Completion Time: Not specified Actual Completion Time: 145 days Actual Final Contract Completion Date: 10/18/2012 Original Contract Price: Determined by various rates Actual Final Contract Price: $1,576,564.60 Project Name: Key Biscayne Beach Renourishment Client Name: Village of Key Biscayne Client Address: 88 West McIntyre St., #230, Key Biscayne Phone Number: 305 - 365 -5506, John C. Gilbert Nature of Work: Haul, Convey & Place 60,000 tons of sand Contract Completion Time: 60 days Actual Completion Time: 55 days Actual Final Contract Completion Date: 7/18/2012 Original Contract Price: $1,569,875.66 Actual Final Contract Price: $1,759,533.13 ORIGINAL March 25, 2013 New Business 7 -f 75 of 89 it rikta�; :�w 34pst; : Project Name: Singer Island Dune Restoration Client Name: Palm Beach County - ERM Client Address: 2300 North Jog Road, West Palm Beach Phone Number: (561) 233 -2433, Mike Stahl Nature of Work: Supply, Haul, Convey & Place 38K tons of beach sand. Contract Completion Time: 30 days Actual Completion Time: 30 days Actual Final Contract Completion Date: 2/3/2011 Original Contract Price: $1,174,259.00 Actual Final Contract Price: $1,164,141.94 Project Name: Summer Haven FEMA Berm Client Name: St. Johns County Client Address: 2740 Industry Center Road, St. Augustine, FL Phone Number: (904) 209 -0128, Andrew Almes Nature of Work: Supply, Haul, & Grade 47,250 tons of sand. Contract Completion Time: 60 days Actual Completion Time: 28 days Actual Final Contract Completion Date: 2/23/2011 Original Contract Price: $423,031.00 Actual Final Contract Price: $423,031.00 CRIGINAL March 25, 2013 New Business 7 -f 76 of 89 �-Simlw wor - pe nm , yeairA Project Name: Coco Plum & Sombrero Beach Client Name: City of Marathon Client Address: 9805 Overseas Hwy., Marathon, FL Phone Number: 305 - 743 -0033, Susie Thomas- Nature of Work: Supply & Haul 10k tons of beach sand Contract Completion Time: 120 days Actual Completion Time: 111 days Actual Final Contract Completion Date: 3/10/2011 Original Contract Price: $379,840.00 Actual Final Contract Price: $314,433.00 Project Name: Naples Berm Restoration Client Name: Collier County Client Address: 3299 Tamiami Trail E, Naples, FL Phone Number: 239- 252 -2966, Gary McAlpin Nature of Work: Haul, Convey & Place 43K tons of sand Contract Completion Time: 60 days Actual Completion Time: 30 days Actual Final Contract Completion Date: 3/30/2011 Original Contract Price: $546,864.00 Actual Final Contract Price: $546,864.00 03UNAL Project Name: Coquina Beach Client Name: Great Lakes Dock & Dredge Co. Client Address: 2122 York Rd., Oak Brook, IL Phone Number: (630) 574 - 3000, Chris Pomfret Nature of Work: Excavate, Sift & Grade 95K cy Contract Completion Time: 60 days Actual Completion Time: 50 days Actual Final Contract Completion Date: 11/5/2011 Original Contract Price: $417,346.00 Actual Final Contract Price: $379,711.22 March 25, 2013 New Business 7 -f I 77 of 89 oPicn✓Q[ - -- March 25, 2013 New Business 7 -f 78 of 89 Similar work over the past (5) years: Project Name: Lighthouse Beach Truck Haul Fill Project Client Name: City of Sanibel Client Address: 800 Dunlop Road, Sanibel, FL 33957 Phone Number: (239) 472 -6397, Gates D. Castle Nature of Work: Supply, Haul & Place Beach Sand (6,000 cy) Original Contract Completion Time: 20 days Actual Completion Time: 18 days Actual Final Contract Completion Date: 1/15/2010 Original Contract Price: $175,222.92 Actual Final Contract Price: 189,860.47 Project Name: Ibis Isles Wetland Restoration Client Name: Palm Beach County - ERM Client Address: 2300 North Jog Road, West Palm Beach, FL 33411 Phone Number: (561) 233 -2433, Julie Mitchell Nature of Work: Supply, Haul, & Convey sand for muck capping of 8 acres. Original Contract Completion Time: 210 days Actual Completion Time: 200 days Actual Final Contract Completion Date: 1/22/2010 Original Contract Price: $438,439.90 Actual Final Contract Price: $1,360,975 Project Name: Juno Beach Project — Sand Screening Client Name: Palm Beach County - ERM Client Address: 2300 North Jog Road, West Palm Beach, FL 33411 Phone Number: (561) 233 -2433, Ruebin Bishop Nature of Work: Excavate & screen 200k yards of dredged sand Original Contract Completion Time: 30 days Actual Completion Time: 30 days Actual Final Contract Completion Date: 4/29/2010 Original Contract Price: $985,488.87 Actual Final Contract Price: $988,404.87 � � rr �►rl hr if� March 25, 2013 New Business 7 -f 79 of 89 Similar work over the past (5) years: Project Name: 5365 A & B Canals Client Name: Cherokee Enterprises Inc. Client Address: 14474 Commerce Way, Miami Lakes, FL 33016 Phone Number: 904 - 377 -3078, Joe Weeks Nature of Work: Supply & haul 18k yards of select sand for construction of a coffer dam for the Army Corps of Engineers. Original Contract Completion Time: N/A Actual Completion Time: 90 Days Actual Final Completion Date: June 10, 2010 Original Contract Amount: 95,625.73 Actual Final Contract Amount: $118,415.00 Project Name: South County Regional Park Client Name: Malphrus Construction Client Address: 426 Red Oaks Lane, Ridgeiand, SC 29936 Owner Phone Number: 561 - 233 -0261 (PBC - ERM) Nature of Work: Load, haul & place 68k yards of material for Original Contract Completion Time: N/A Actual Completion Time: 110 Days Actual Final Completion Date: July 9, 2010 Original Contract Amount: $301,760.70 Actual Final Contract Amount: $422,000.00 Project Name: Oyster Reef Restoration Client Name: CSA International, Inc. Client Address: 8502 SW Kansas Ave., Stuart, FL 34997 Phone Number: 772 - 219 -4930, David Spennachlo Nature of Work: Load, haul & convey 5k yards of oyster clutch for 2 acre oyster habitat. Original Contract Completion Time: 60 Days Actual Completion Time: 57 Days Actual Final Completion Date: July 28, 2010 Original Contract Amount: $15,514.40 Actual Final Contract Amount: $65,150.00 O March 25, 2013 New Business 7 -f 80 of 89 Similar work over the past (5) years: Project Name: Pond Hawk Natural Area Restoration Project Client Name: Palm Beach County - ERM Client Address: 2300 North Jog Road, West Palm Beach, FL 33411 Phone Number: (561) 233 -2433, Frank Griffith Nature of Work: Excavate and construct a 22 acre wetland Original Contract Completion Time: 120 days Actual Completion Time: 94 days Actual Final Contract Completion Date: 7/21/2010 Original Contract Price: $344,621.94 Actual Final Contract Price: $322,903.38 Project Name: Lake Ida Wetland Restoration Client Name: Palm Beach County - ERM Client Address: 2300 N. Jog Road, West Palm Beach, FL 33411 Phone Number: (561) 233 -2433 Nature of Work: Excavation & grading of ponds, walkway and green areas Original Contract Completion Time: 60 days Actual Completion Time: 50 days Actual Final Contract Completion Date: 5/20/09 Original Contract Price: $261,118.00 Actual Final Contract Price: $396,290.00 r Project Name: City of Deerfield Beach Dune Restoration Client Name: City of Deerfield Beach ! Client Address: 401 SW 4t' Street, DeerField Beach, FL 33441 Phone Number: (954) 288 -7103 Nature of Work: Supply, Haul, Convey & Place Beach Sand (11,000 tons) Original Contract Completion Time: 30 Days Actual Completion Time: 7 Days Actual Final Contract Completion Date: 2/11/09 Original Contract Price: $312,840.00 Actual Final Contract Price: $312,840.00 ORIGINAL March 25, 2013 New Business 7 -f 81 of 89 Similar work over the past (5) years: Project Name: South Palm Beach Dune Renourishment Client Name: Palm Beach County Environmental Resource Mgmt. Client Address: 2300 North Jog Road, WPB, FL 33411 Phone Number: (561) 233 -2433 Nature of Work: Supply, Haul, Convey, Place DEP Sand (12,000 tons) Original Contract Completion Time: 60 Days Actual Completion Time: 14 Days Actual Final Contract Completion Date: 1/20/2009 Original Contract Price: $372,348.24 Actual Final Contract Price: $373,348.24 Project Name: City of Deerfield Beach Dune Restoration Client Name: City of Deerfield Beach Client Address: 401 S.W. 4th Street, Deerfield Beach, FL 33441 Phone Number: (954) 288 -7103 Nature of Work: Supply, Haul, Convey & Place Beach Sand (11,300 tons) Original Contract Completion Time: 30 Days j Actual Completion Time: 12 Days Actual Final Contract Completion Date: 2/12/2008 Original Contract Price: $282,691,00 Actual Final Contract Price: $420,247,00 Project Name: Singer Island Dune Renourishment Client Name: Palm Beach County Environmental Resource Mgmt. Client Address: 2300 North Jog Road, WPB, FL 33411 Phone Number: (561) 233 -2433 Nature of Work: Haul, Convey & Place DEP Approved Beach Sand (58,115.53 tons) Original Contract Completion Time: 60 Days Original Contract Completion Date: 23 Days Actual Final Contract Completion Date: 1/24/08 Original Contract Price: $814,805.29 Actual Final Contract Price: $814,805.29 C;ni1G-1NAL March 25, 2013 New Business 7 -f 82 of 89 Similar work over the past (5) years: Project Name: South Palm Beach (Reach 7 & 8) Client Name: Town of Palm Beach Client Address: 951 Old Okeechobee Rd, Unit D, WPB, FL 33401 Phone Number: (561) 838 -5440 Nature of Work: Scarp Removal & Dune Grading Original Contract Completion Time: 7 days Original Contract Completion Date: 2/22/07 Actual Final Contract Completion Date: 2/22/07 Original Contract Price: $57,945.00 Actual Final Contract Price: $57,945.00 Project Name: Oceans Edge 0 Singer Island Client Name: Toll Brothers, Inc. Client Address: 5300 W. Atlantic Avenue, #300, Delray Beach, FL Phone Number: (561) 637 -8890 Nature of Work: Supply, Haul, Convey & Place Beach Sand (6,000 tons) Original Contract Completion Time: 4 days Original Contract Completion Date: 11/8/07 Actual Final Contract Completion Date: 11/10/07 Original Contract Price: $133,750.00 Actual Final Contract Price: $115,037.69 Project Name: Singer Island Dune Emergency Restoration Client Name: Palm Beach County Environmental Resource Mgmt. Client Address: 2300 North Jog Road, WPB, FL 33411 Phone Number: (561) 233 -2433 Nature of Work: Supply,'Haui, Convey, Place DEP Sand (70K tons) Original Contract Completion Time: 23 days Original Contract Completion Date: 6/26/07 Actual Final Contract Completion Date: 6/28/07 Original Contract Price: $1,290,178.88 Actual Final Contract Price: $1,481,412.44 ORIGUL March 25, 2013 New Business 7 -f 83 of 89 Similar work over the past (5) years: Project Name -' Jupiter Beach Dune Restoration Client Name: Palm Beach County Environmental Resource Mgmt. Client Address: 2300 North Jog Road, WPB, FL 33411 Phone Number: (561) 233 -2433 Nature of Work: Supply & Deliver DEP Approved Sand (9,500 tons) Original Contract Completion Time: 7 days Original Contract Completion Date: 7/13/07 Actual Final Contract Completion Date: 7/13/07 Original Contract Price: $169,559.08 Actual Final Contract Price: $169,559.08 Project Name: Phipps Beach Project Client Name: Bean Stuyvesant, LLC Client Address: 1055 St. Charles Ave., New Orleans, LA 70130 Phone Number: (504) 587 -8700 Nature of Work: Haul & Place Beach Sand (40.300 tons) Original Contract Completion Time: 4 days Original Contract Completion Date: 4/20/06 Actual, Final Contract Completion Date: 4/20/06 Original Contract Price: $168,382.00 Actual Final Contract Price: $168,382.00 Project Name: Lake Worth Beach to Sloan's Curve Client Name: D.S. Eakins Construction Corporation Client Address: PO Box 530185, Lake Park, FL 33408 Phone Number: (561) 842 -0010 Nature of Work: Haul & Place Beach Sand (80,000 tons) Original Contract Completion Time: 38 days Original Contract Completion Date: 2/26/05 Actual Final Contract Completion Date: 2/26/05 Original Contract Price: 471,317.50 Actual Final Contract Price: 471,317.50 March u5.2O18 New Business 7-f 84of89 EASTMAN DUNE RESTORATION SERVICES TEAM QUAUFICATIONS via id EASTMAN r /E/ March 25; 2013 New Business 7 -f 85 of 89 DUNE RESTORATION SERVICES ORICINAL March 25, 2013 New Business 7-f 86 of 89 ( EASTMAN DUNE RESTORATION SERVICES Ap"""Tn�WFIR SAND SCREENING EQUIPMENT SAND TILLING EQUIPMENT SAND SHOOTER EQUIPMENT � C � - Iti M, March 25, 2013 New Business 7 -f 87 of 89 State, of Flo rida Department of State I certify from the records of this office that EASTMAN AGGREGATE ENTERPRISES, LLC is a limited liability company organized under the laws of the State of Florida, filed on August 30, 2004. The document number of this limited liability company is L04000064140. I further certify that said limited liability company has paid all fees due this office through December 31, 2012, that its most recent annual report was filed on March 29, 2012, and its status is active. I further certify that said limited liability company has not filed Articles of Dissolution. Given under my hand and the Great Seal of Florida, at Tallahassee, the Capital, this the Eleventh day of October, 2012 0 VU 04 i;W6 Secretary of State Authentication ID: 200240711752- 101112-L04000064140 To authenticate this certificate visit the following site, enter this ID, and then follow the instructions displayed. https:// efile .sunbiz.org/certauthver.html 0 i J Z. EmployerWizard March 25, 2013 New sines 7-f 88 ofMage I of 1 I E-Verify ftj Employment Eligibility Verification Lb. Eastman Click any Q for heip Home Company Information My Cases New Case View Cases Company Name: Eastman Aggregate Enterprises, LLC Search Cases Company ID Number: 382510 AS'S�� I n1 Lk. w Last Loom LEAS3719 08:50 AM - 10/11/2012 Log OW t My Profile Doing Business As (DBA) Edit Profile Name: Change Password DUNS Number: 879924959 Change Security questions My Physical Location: Mailing Address: Company Address 1: Edit Company Profile 3705 Bellevue Avenue Address 1: Address 2: Address 2: Atltl New User City: Lake Worth City; View Existing Users State: PL State: Close Company Account Zip Code: 33481 Zip Code: My Reporo County: PALM BEACH View Reports Additional Information: My Resources Employer Identification Number: 201556749 View Essential Resources Total Number of Employees: 10 to 19 Take Tutorial Parent Organization: View User Manual Administrator: Contact us Organization Designation: Employer Category: None of these categories apply NAICS Code: 238 - SPECIALTY TRADE CONTRACTORS VNwaEdR Total Hiring Stites.- 1 Total Points of Contact; 2 U. S. DepaNnent of Homeland Sacunty - W�. dhs.yov U.S. CrUen.Mip and lnuri"ion SeMces - www.usds gov Vkw."l Y VAIw,. AccessLAty Download Viewws https: / /e- verify. uscis .gov /emp/EmployerWizard,aspx 10/11/2012 Total Hiring Stites.- 1 Total Points of Contact; 2 U. S. DepaNnent of Homeland Sacunty - W�. dhs.yov U.S. CrUen.Mip and lnuri"ion SeMces - www.usds gov Vkw."l Y VAIw,. AccessLAty Download Viewws https: / /e- verify. uscis .gov /emp/EmployerWizard,aspx 10/11/2012 March 25, 2013 New Business 7 -f 89 of 89 .4 MIX FLOS001 OP ID: f �... CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDCrfM THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WANED, sllb�td to the terms and conditions of the policy, certain policies may requlre an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements . PRODUCER rurr 1-aruaroale branch 954 IINSLOtERD: 2430 W. Oakland Park Blvd A/C Fort Lauderdale, FL 33311 INSURE AFFORDING COVERAGE rU1Qr CURED Florida Soils & Aggregates LLC A: The Charter Oak Fire Ins Co 25615 B:St. Paul Travelers 00070 LLC, BEL Equipment Leasing LLC* c:Technol Insurance Co. Eastman Aggregates Inc Attn: Mr. Bernard D. Eastman 3705 Bellevue Avenue INSURER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUREDENAMED ON ABOVE NUMBER: OR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. L TYPE OF INSURANCE POLICY NUMBER GENERAL LIABILRY M MMIDDIYYW Lains A X COMMERCIAL GENERAL LIABILITY DTC04984C94ACOF12 04M6M2 04116/13 EACH OCCURRENCE S 1,000,00 CLAIMSt I OCCUR PREMISES Ea occ rr nce S 300,00 MED EXP (Any one person) r 5,0 AND EMPLOYERS' LIABILITY C OFFICERMIREMBER EXCLUDED? YO IIIA (Mandatory In NH) GEN'L AGGREGATE LIMIT APPLIES PER: X PR LOC GtrvtHAL AGGREGATE S LIABILITY S D4984C94ACOF12 O D4M6113 ED SCHEDULED BODILYINJURY (Per person) S BODILY INJURY (Per accident) f FANYAUTO AUTOS 984CB4ATIL12 04116112 UTOS NON -OWNED AU TOS S EACH OCCURRENCE S LA LIAB X OCCUR LIAR CLAIMSM AND EMPLOYERS' LIABILITY C OFFICERMIREMBER EXCLUDED? YO IIIA (Mandatory In NH) 11749 (14101112 1 04/01113 JE.LEACHACI INCLUDED E.L. DISEASE. E.L. DISEASE. DESCRIPTION OF OPERATIONS! LOCATIONS I VENCLES (Attach ACORfl 101, Additlonal Rrmarkr SehrdWr, K mon apaer Ir nqulnd) PROINIO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PROOF OF INSURANCE THE EXPIRAnoN DATE THEREOF, Nonce WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ACORD 25 2010105 `Y' reoe -Avlu �UKU CORPORATION. All rights reserved. ( ) The ACORD name and logo are registered marks of ACORD M I f I GtrvtHAL AGGREGATE S PRODUCTS •COMP /OP AGG S S D4984C94ACOF12 04116M2 D4M6113 COWURMINGLELIMIT- e c ident BODILYINJURY (Per person) S BODILY INJURY (Per accident) f Per accident i 984CB4ATIL12 04116112 04/16113 S EACH OCCURRENCE S AGGREGATE $ 11749 (14101112 1 04/01113 JE.LEACHACI INCLUDED E.L. DISEASE. E.L. DISEASE. DESCRIPTION OF OPERATIONS! LOCATIONS I VENCLES (Attach ACORfl 101, Additlonal Rrmarkr SehrdWr, K mon apaer Ir nqulnd) PROINIO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PROOF OF INSURANCE THE EXPIRAnoN DATE THEREOF, Nonce WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ACORD 25 2010105 `Y' reoe -Avlu �UKU CORPORATION. All rights reserved. ( ) The ACORD name and logo are registered marks of ACORD M I f I March 25, 2013 New Business 7 -g 1 of 22 EXECUTIVE SUMMARY Request that the Tourist Development Council recommend approval of the required repairs to the Clam Pass drawbridge at an expenditure up to $115,000 and make a finding that this expenditure promotes tourism. OBJECTIVE: To provide a safe access bridge for tram and pedestrian traffic between the Clam Pass Park parking lot and the beach for public access to the Beach Park. CONSIDERATIONS: On July 10, 2012, Cronin Engineering, Inc. provided a Clam Pass Bridge Piling report based on an underwater visual and physical inspection of a total of fourteen (14) wood pilings. The report concluded that five (5) pilings have significant deterioration and are in need of immediate repair. The preliminary proposals provided herein, include the repair of the five (5) pilings and the protective wrapping of the nine (9) other piles to prevent future attack by marine organisms. Upon approval of the expenditure by the TDC, Facilities Management will secure firm quotes for the project and request that both the TDC and BCC approve the Work Order or Contract for repair work. The bridge at issue provides the only pedestrian access to Clam Pass beach park. FISCAL IMPACT: Funding in the amount up to $115,000 is requested from the TDC Fund 183 (beach park facilities). Proposals CONSEL Inc. CSJ of SW FL N.R.I. Received Mobilization and cleaning $28,600 $28,333 N/A preparation Install rebar and $39,900 $42,499 N/A FRP forms Grouting FRP forms w /rebar on $38,400 Included above N/A 5 piles Wrap all other $30,200 $14,166 N/A March 25, 2013 New Business 7-g 2 of 22 piles to 24" below mud line Supply utility At additional T vehicle for access & M $2,500 N/A to site Total Proposal $137,100 $87,498 Unacceptable CEI, Site Support, Permitting, & Fees $ 16,700 10 % Contingency $10 ,802 Total Budget Requested Funding $115,000 GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board have approved these repairs with a 5 -0 vote as critical to maintaining public beach access. RECOMMENDATION: That the Council approve the required repairs to the Clam Pass drawbridge at an expenditure up to $115,000 and make a finding that this item promotes tourism. PREPARED BY: Natali Betancur, Parks and Recreation Operations Analyst ATTACHMENTS: 1) Inspection Report, 2) Consel Inc. Proposal, 3) CSJ Inc. Proposal Cronin Engineering, Inc. COA #8597 6627 Willow Park Drive Naples, FL 34109 Phone :(239) 593 -2157 Date: July 10, 2012 Coastal Zone Management 3301 E. Tamiami Trail W. Harmon Turner Building Suite 103 Naples, FL 34112 Project: Clam Pass Bridge Piling Inspection March 25, 2013 New Business 7 -g 3 of 22 Fax: (239) 593 -8820 OVERVIEW AND LIMITS OF INSPECTION/REPORT FOR THE PILINGS Cronin Engineering, Inc. conducted a visual and physical inspection of the above site on May 21 and June 22, 2012. Collier County Costal Zone Management requested this inspection to asses the condition and overall serviceability of the wood pilings which support Clam Pass Bridge. INSPECTION AND OBSERVATIONS A total of thirteen (14) piles were inspected. See the attached exhibit for pile locations and numbering. Visibility varied from zero (0) to one (1) feet. Therefore, physical inspection with a knife and gloved hands was the prevalent means of inspection. The engineer physically inspected all pilings in a wet suit and SCUBA gear. Twelve (12) of the thirteen (14) piles are wrapped, from above the high water line to the mud line, with fiberglass. The exceptions are piles number 3A, which did not have any visible or physically palpable fiberglass wrapping and 2B which has a twenty four (24) inch diameter concrete reinforcement. The extensive barnacle and mollusk growth on the piling could have concealed the wrapping. The fiberglass wrapping on five (5) of the pilings in the deepest part of the channel did not actually extend to the mud line as with the other pilings due to the current scouring away some of the silt. Silt was removed from around the piles with a combination of water jet and hand digging. The nature of the silt and the current made it difficult to remove more than one foot of sediment from around the base of the pilings. The following is a summary of the condition of the pilings as observed: ➢ Piling OA is in good condition. Due to heavy mangrove growth only six (6) inches below the mud line could be observed. Knife penetrated '/ inch. ➢ Piling OB is in good condition. Due to heavy mangrove growth only six (6) inches below the mud line could be observed. Knife penetrated '/ inch. ➢ Piling I is in very poor condition. There is a hole in this piling that is approximately two (2) inches in diameter, with a depth of approximately seven (7) inches. The hole seemed to widen inside the piling and is inhabited by crabs. Knife penetrated V2 inch. ➢ Piling 1 B is in good condition. Knife penetrated '/ inch. ➢ Piling 2A is in poor condition. There is a hole in this piling that is approximately three (3) inches in diameter, with a depth of approximately three (3) inches. The hole seemed to widen inside the piling and is inhabited by crabs. Knife penetrated 1/2 inch. March 25, 2013 New Business 7 -g 4 of 22 ➢ Piling 213 is in fair condition. The pipe used as a form for the concrete reinforcement ends approximately 3 inches above the mud line. The concrete does not extend to the bottom of the pipe form. Only a portion of the concrete and pile was palpable due to the sediment and length of the pipe form. Knife penetrated '/ inch. ➢ Piling 3A is in poor condition. There is a hole in this piling that is approximately five (5) inches in width and three (3) inches in height, with a depth of approximately five (5) inches. The hole seemed to widen inside the piling and is inhabited by crabs. Knife penetrated '/ inch. ➢ Piling 313 is in very poor condition. There are multiple holes in this piling that are approximately three (3) inches in diameter, with a depth of approximately three (3) inches. The holes seemed to widen inside the piling and is inhabited by crabs. Knife penetrated %z inch. ➢ Piling 4A is in good condition. Knife penetrated % inch. ➢ Piling 413 is in good condition. Knife penetrated '/a inch. ➢ Piling 5A is in good condition. Knife penetrated'/ inch. ➢ Piling 513 is in good condition. Knife penetrated % inch. ➢ Piling 6A is in good condition. Knife penetrated % inch. ➢ Piling 613 is in good condition. Knife penetrated % inch. ➢ It was also noted that the electrical conduits are coming apart and there seems to be a leak in the force main in the area of the ARV. ➢ On the second inspection it seems that the ARV had been moved from its original position on the west side of the drawbridge. CONCLUSIONS The pilings in the deeper part of the channel have had the mud line scoured away and due to the fact that the wrap only extended to the mud line. This condition left the wood vulnerable to wood boring organisms. Pilings IA, 2A, 3A, and 3B are exhibiting signs of significant deterioration and are in need of immediate repair. Pile 2B should have similar repairs made that will encase the pile and old concrete reinforcement. Cronin Engineering is preparing a repair detail for the pilings and it will be forwarded under separate cover. Although the other pilings are in good condition, the wrapping only extends to the mud line. In the event that the silt is scoured away this will leave the wood exposed to organisms that will damage the pilings. It is the opinion of Cronin Engineering that the remaining piles should have the wrap extended to eighteen (18) inches below the mud line. A detail for this will also be provided. All utility lines should be thoroughly inspected and properly repaired. Photographs of the utilities are provided. OVERVIEW AND LIMITS OF INSPECTION/REPORT FOR THE BRIDGE Cronin Engineering, Inc. conducted an inspection of the above wood tramway /walkway on March 22, 2011. Collier County Coastal Management provided nautical transportation to the tramway to evaluate the existing condition of the wood framing of the tramway. We have not conducted a structural analysis of the tramway at this point in time. VISUAL AND PHYSICAL INSPECTION OBSERVATIONS March 25, 2013 II New Business 7 -g 5 of 22 COINSEL i Nc. Construction Specialty Services PROPOSAL /CONTRACT File #12 -E -280 Attn: Herb Hill JOB LOCATION: Clam Pass Bridge Pile Repair Mobilization and Pile Preparation Naples, Collier County, Florida WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: Mobilization of men and equipment to the Clam Pass Trolley Bridge, and pile preparation for the FRP wrap, and Aquawrap. This process is for the repair of the five (5) deteriorated piling located at the drawbridge area of the Clam Pass tram and pedestrian bridge, as well as, extending the repair of nine (9) previously repaired pile to a depth of eighteen (18) inches below the existing mud line. The pile repair will be performed as per the plans issued by Cronin Engineering on 09 July 2012. SCOPES OF WORK: Installing contractor shall provide all necessary labor, supervision, technical service, materials, equipment and ancillary items required to affect the work defined in this proposal. A. PILE REPAIR -Method of Repair: 1. Mobilize men, equipment, pontoon barge, and materials for the repair of the deteriorated piles. 2. Properly clean barnacles and contaminates from the existing pile, as per the manufacturers requirements. 4755 Mercantile Ave. #16 — Naples, FL 34104 — (239) 643 -7345 — Fax (239) 643 -7756 — 800- 643 -7345 — CGC 56831 bttp : / /www.conselinc.eom 31 October 2012 PROPOSAL SUBMITTED TO: Surety Construction Company, Inc. .Phone 239 -992 -6030 28441 Tamiami Trail S., Suite 109 Fax 239 -992 -7977 Bonita Springs, Florida 34104 Mobile: 239 -253 -7666 Attn: Herb Hill JOB LOCATION: Clam Pass Bridge Pile Repair Mobilization and Pile Preparation Naples, Collier County, Florida WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: Mobilization of men and equipment to the Clam Pass Trolley Bridge, and pile preparation for the FRP wrap, and Aquawrap. This process is for the repair of the five (5) deteriorated piling located at the drawbridge area of the Clam Pass tram and pedestrian bridge, as well as, extending the repair of nine (9) previously repaired pile to a depth of eighteen (18) inches below the existing mud line. The pile repair will be performed as per the plans issued by Cronin Engineering on 09 July 2012. SCOPES OF WORK: Installing contractor shall provide all necessary labor, supervision, technical service, materials, equipment and ancillary items required to affect the work defined in this proposal. A. PILE REPAIR -Method of Repair: 1. Mobilize men, equipment, pontoon barge, and materials for the repair of the deteriorated piles. 2. Properly clean barnacles and contaminates from the existing pile, as per the manufacturers requirements. 4755 Mercantile Ave. #16 — Naples, FL 34104 — (239) 643 -7345 — Fax (239) 643 -7756 — 800- 643 -7345 — CGC 56831 bttp : / /www.conselinc.eom March 25, 2013 New Business 7 -g Surety Construction/FILE #12 -E -280 6 of 22 PROPOSAL /CONTRACT RE: Clam Pass Bridge Pile Rehabilitation 31 October 2012 Page 2 of 4 PLEASE NOTE: I. Contractor or others will be responsible for the installation of a waterline tap at the bridge area to allow for water required to mix the grout and clean equipment. 2. Contractor or others will be responsible for all engineering and permits. 3. Contractor responsible for any turbidity control barriers. 4. All Work to be performed in the daylight normal working hours. 5. Customer will be responsible for repair or replacement of existing decorative coatings, if applicable. 6. If Consel's work is delayed, for reasons beyond our control, requiring additional days, beyond those specified above, an additional charge of Two Thousand, Five Hundred & 00/100 Dollars ($2,500.00) will be assessed, per day. 7. Consel, Inc. reserves the right to alter Scope of Work and/or Specified materials. Owner and /or Owners representative will be notified of any alterations, additional scopes of work and any additional charges, if any, for said alterations. 8. Contract/Proposal that is being provided by Consel, Inc. is to be accepted as is. If the customer requires additional contract(s) and/or other insurance limits, Consel, Inc.'s contract will become null and void until further agreed upon. Please bring forward; any and all Subcontractor's Agreements, special provisions, insurance requirements and/or limits prior to entering into an agreement. 9. Owner / Customer will be responsible for providing access into all areas where work is to be performed. IF additional equipment is required, additional charges will apply. ESTIMATED TIME FOR COMPLETION OF WORK: An estimated time to complete all work as designated by this proposal will be five (5) to six (6) working days, weather permitting. All agreements are contingent upon strikes, accidents or delays beyond our control. PROJECT PRICING AND TERMS: Consel, Inc proposes to furnish a complete job in accordance with the specifications as stated for the sum of- Twenty-Eight Thousand Six Hundred and 00/140 Dollars ($28,600.40) Deposit of 1/3 will be due upon acceptance of contract and scheduling of work. Balance due upon completion of work. 4755 Mercantile Ave. #16 — Naples, FL 34104 — (239) 643 -7345 — Fax (239) 643 -7756 — 800 - 643 -7345 — CGC 56831 http://www.tonselinc.com March 25, 2013 Surety ConstructionXILE #12 -E -280 New Business 7 -g PROPOSAL/CONTRACT 7 of 22 RE: Clam Pass Bridge Pile Rehabilitation 31 October 2012 Page 3 of 4 Consel, Inc. hereby proposes all materials to be as specified. All work to be completed in a workmanlike manner, according to standard practices. Any alteration or deviation from the above specifications involving extra cost will be executed only upon a written change order signed by all concerned parties and will become an extra charge over and above the contract/proposal price established at contract signing. This proposal is subject to acceptance within 45 days and is void thereafter at the option of Consel, Inc. Thank you for the opportunity to quote this proposal. Best Regards, 47ult- �W4 Stan Cromer Division Manager Consel, Inc. 4755 Mercantile Ave. #16 —Naples, FL 34104 — (239) 643 -7345— Fax (239) 643 -7756 — 800 -643 -7345 — CGC 56831 http,//www.conseline.com Surety Construction/FILE #12 -E -280 PROPOSAL/CONTRACT RE: Clam Pass Bridge Pile Rehabilitation 31 October 2012 Page 4 of 4 ACCEPTANCE OF PROPOSAL/CONTRACT March 25, 2013 New Business 7-g 8 of 22 The contract/proposal price, specifications and conditions are hereby accepted. I am Authorizing Consel, lnc, to perform the work as specified in the contract/proposal. Payment for services is accepted as outlined in the contract/proposal. Authorized Signature for Acceptance of Contract/Proposal Date Consel, Inc proposes to furnish a complete job in accordance with the specifications as stated for the sum of- Twenty-Eight Thousand Six Hundred and 001100 Dollars ($28,600.00) Deposit of 1/3 will be due upon acceptance of contract and scheduling of work. Balance due upon completion of work, Remittance as per contract/proposal. 4755 Mercantile Ave. #16 — Naples, FL 34104 — (239) 643 -7345 — Fax (239) 643 -7756 — 800 -643 -7345 — CGC 56831 htta:ltwww.conseline.com March 25, 2013 New Business 7 -g 9 of 22 CONSEIL, INC. Construction .Specialty Services Ii PROPOSAL /CONTRACT File #12 -E -281 31 October 2012 PROPOSAL SUBMITTED TO: Surety Construction Company, Inc. Phone 239- 992 -6030 28441 Tamiami Trail S., Suite 109 Fax 239 -992 -7977 Bonita Springs, Florida 34104 Mobile: 239 -253 -7666 Attn: Herb Hill JOB LOCATION: Clam Pass Bridge Pile Repair FRP Wrap Installation Naples, Collier County, Florida WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: Pile repair FRP installation of the five (5) severely deteriorated piling located at the drawbridge area of the Clam Pass tram and pedestrian bridge. The pile repair will be performed as per the plans issued by Cronin Engineering on 09 July 2012. SCOPES OF WORK: Installing contractor shall provide all necessary labor, supervision, technical service, materials, equipment and ancillary items required to affect the work defined in this proposal. A. PILE REPAIR -Method of Repair: 1. Install MMFX Rebar cages and spacers. 2. Install 1 st section of 5Star FRP pile wrap around piles and cages. 3. Vacuum/Wash around each pile to displace silts and allow the FRP wrap to install 18 inches below the mud/silt line. 4. Install upper bell housing to finalize the FRP wrap above the high tide line. 5. Secure all FRP Wraps in place to prepare for special high strength underwater grout. PLEASE NOTE: 1. Contractor or others will be responsible for the installation of a waterline tap at the bridge area to allow for water required to mix the grout and clean equipment. 2. Contractor or others will be responsible for all engineering and permits. 3. Contractor responsible for any turbidity control barriers. 4. All Work to be performed in the daylight normal working hours. 4755 Mercantile Ave. #16 — Naples, FL 34104 -- (239) 643 -7345 — Fax (239) 643 -7756 — 800-643 -7345 — CGC 56831 http : /Iwww.conselinc.com March 25, 2013 New Business 7 -g Surety Construction, Inc. /FILE #12 -E -281 10 of 22 PROPOSAL/CONTRACT RE: Clam Pass Bridge Pile Rehabilitation 31 October 2012 Page 2 of 4 5. Customer will be responsible for repair or replacement of existing decorative coatings, if applicable. 6. If Consel's work is delayed, for reasons beyond our control, requiring additional days, beyond those specified above, an additional charge of Two Thousand, Five Hundred & 00 /100 Dollars ($2,500:00) will be assessed, per day. 7. Consel, Inc. reserves the right to alter Scope of Work and/or Specified materials. Owner and/or Owners representative will be notified of any alterations, additional scopes of work and any additional charges, if any, for said alterations, 8. Contract/Proposal that is being provided by Consel, Inc. is to be accepted as is. If the customer requires additional contract(s) and/or other insurance limits, Consel, Inc.'s contract will become null and void until further agreed upon. Please bring forward; any and all Subcontractor's Agreements, special provisions, insurance requirements and/or limits prior to entering into an agreement. 9. Owner / Customer will be responsible for providing access into all areas where work is to be performed. IF additional equipment is required, additional charges will apply. ESTIMATED TIME FOR COMPLETION OF WORK: An estimated time to complete all work as designated by this proposal will be ten (10) to twelve (12) working days, weather permitting. All agreements are contingent upon strikes, accidents or delays beyond our control. PROJECT PRICING AND TERMS: Consel, Inc proposes to furnish a complete job in accordance with the specifications as stated for the sum of. Thirty -Nine Thousand Nine Hundred and 00/100 Dollars ($39,900.00) Deposit of 1/3 will be due upon acceptance of contract and scheduling of work. Balance due upon completion of work. 4755 Mercantile Ave. #16 — Naples; FL 34104 — (239) 643 -7345 —Fax (239) 643 -7756 — 800 - 643 - 7345— CGC 56831 httut / /www.coaselinc,com Surety Construction, InedFILE #12 -E -281 PROPOSAL/CONTRACT RE: Clam Pass Bridge Pile Rehabilitation 31 October 2012 Page 3 of 4 March 25, 2013 New Business 7 -g 11 of 22 Consel, Inc. hereby proposes all materials to be as specified. All work to be completed in a workmanlike manner, according to standard practices. Any alteration or deviation from the above specifications involving extra cost will be executed only upon a written change order signed by all concerned parties and will become an extra charge over and above the contract/proposal price established at contract signing, This proposal is subject to acceptance within 45 days and is void thereafter at the option of Consel, Inc. Thank you for the opportunity to quote this proposal. Best Regards, 4110- V' Stan Cromer Division Manager Consel, Inc. 4755 Mercantile Ave. #16 — Naples, FL 34104 — (239) 643 -7345 Fax (239) 643 -7756 — 800- 643 -7345 — CCC 56831 http://www.conseline.com Surety Construction, IncJFILE #12 -E -2$1 PROPOSAUCONTRACT RE: Clam Pass Bridge Pile Rehabilitation 31 October 2012 Page 4 of 4 ACCEPTANCE OF PROPOSAL/CONTRACT March 25, 2013 New Business 7 -g 12 of 22 The contract/proposal price, specifications and conditions are hereby accepted. I am Authorizing Consel, Inc. to perform the work as specified in the contract/proposal. Payment for services is accepted as outlined in the contract/proposal. Authorized Signature for Acceptance of Contract/Proposal Date Scope of work: Consel, Inc proposes to furnish a complete job in accordance with the specifications as stated for the sum of Thirty -Nine Thousand Nine Hundred and 00/100 Dollars ($39,900.00) Deposit of 1/3 will be due upon acceptance of contract and scheduling of work. Balance due upon completion of work. Remittance as per contractlproposal 4755 .Mercantile Ave. #116 Naples, FL 34104 — {239) 643 -7345 — Fax (239) 643 -7756 — 500- 643 - 7345— CGC 56831 http: / /www.conseline.com March 25, 2013 II New Business 7-g 13 of 22 CO1'4T,SEL INN Construction Specialty Sert -ices II PROPOSAL /CONTRACT File #12 -E -282 31 October 2012 PROPOSAL SUBMITTED TO: Surety Construction Company, Inc. Phone 239- 992 -6030 28441 Tamiami Trail S., Suite 109 Fax 239 -992 -7977 Bonita Springs, Florida 34104 Mobile: 239 -253 -7666 Attn: Herb Hill JOB LOCATION: Clam Pass Bridge Pile Repair Grouting of FRP Pile Wraps Naples, Collier County, Florida WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: Pile repair grouting of the five (5) severely deteriorated piling located at the drawbridge area of the Clam Pass tram and pedestrian bridge. The pile repair will be performed as per the plans issued by Cronin Engineering on 09 July 2012. SCOPES OF WORK: Installing contractor shall provide all necessary labor, supervision, technical service, materials, equipment and ancillary items required to affect the work defined in this proposal. A. PILE REPAIR - Method of Repair: 1: Transport bagged 5 star high strength underwater grout to the bridge area for mixing. 2. Transport extension aggregate to the bridge for mixing of FRP grout fill. 3. Mix aggregate grout in blending tank at the bridge location to pump into the FRP pile wraps. 4. Pump mixed grout, approximately 1.25 yard per pile to fill the annulus between the pile and the FRP Wrap. PLEASE NOTE: 1. Contractor or others will be responsible for the installation of a waterline tap at the bridge area to allow for water required to mix the grout and clean equipment. 2. Contractor or others will be responsible for all engineering and permits. 3. Contractor responsible for any turbidity control barriers. 4. All Work to be performed in the daylight normal working hours. 4755 Mercantile Ave. #16 — Naples, FL 34104— (239) 643 -7345 — Fax (239) 643 -7756 — 800 -643 -7345 — CGC 56831 http: / /www.conselinc.com Surety Construction/FILE #12 -E -282 PROPOSAUCONTRACT RE: Clam Pass Bridge Pile Rehabilitation 31 October 2012 Page 3 of 4 March 25, 2013 New Business 7-g 14 of 22 Consel, Inc. hereby proposes all materials to be as specified. All work to be completed in a workmanlike manner, according to standard practices. Any alteration or deviation from the above specifications involving extra cost will be executed only upon a written change order signed by all concerned parties and will become an extra charge over and above the contract/proposal price established at contract signing. This proposal is subject to acceptance within 45 days and is void thereafter at the option of Consel, Inc. Thank you for the opportunity to quote this proposal. Best Regards, 41WOU �W4 Stan Cromer Division Manager Consel, Inc. 4755 Mercantile Ave. #16 — Naples, Fl, 34104 — (239) 643 -7345 - Fax (239) 643 -7756 — 800- 643 -7345 — CGC 56831 _httoWwww.conselinc.com Surety Construction/FILE #12 -E -282 PROPOSAL/CONTRACT RE: Clam Pass Bridge Pile Rehabilitation 31 October 2012 Page 4 of 4 '� aaaam�ro�an�m�maannaeam�m ACCEPTANCE OF PROPOSALICONTRACT March 25, 2013 New Business 7 -g 15 of 22 The contract/proposal price, specifications and conditions are hereby accepted. I am Authorizing Consel, Inc. to perform the work as specified in the contract/proposal. Payment for services is accepted as outlined in the contract/proposal. Authorized Signature for Acceptance of Contract/Proposal Date Scope of work: Consel, Inc proposes to furnish a complete job in accordance with the specifications as stated for the sum o£ Thirty -Eight Thousand —four Hundred and 00 /100 Dollars ($38,400.00) Deposit of 1/3 will be due upon acceptance of contract and scheduling of work. Balance due upon completion of work. Remittance as per contract/proposal 4755 Mercantile Ave. #16 — Naples, FL 34104 — (239) 643 -7345 — Fax (239) 643 -7756 — 800 - 643 -7345 — CGC 56831 htfp ; / /www.consetine.com March 25, 2013 New Business 7 -g 16 of 22 CONSEL INC Construction .Specialty Services II PROPOSAL /CONTRACT File #12 -E -283 31 October 2012 PROPOSAL SUBMITTED TO: Surety Construction Company, Inc. Phone 239 -992 -6030 28441 Tamiami Trail S., Suite 109 Fax 239- 992 -7977 Bonita Springs, Florida 34104 Mobile: 239 -253 -7666 Attn: Herb Hill JOB LOCATION: Clam Pass Bridge Pile Repair Aquawrap Pile Repair Naples, Collier County, Florida WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: Pile repair of the nine (9) deteriorated piling located at the drawbridge area of the Clam Pass tram and pedestrian bridge. The pile repair will be performed as per the plans issued by Cronin Engineering on 09 July 2012. SCOPES OF WORK: Installing contractor shall provide all necessary labor, supervision, technical service, materials, equipment and ancillary items required to affect the work defined in this proposal. A. PILE REPAIR - Method of Repair: A. Removal of eighteen (18) inches of silt or sand by vacuum of washing below the mud line to allow for the installation of the Aquawrap as per the engineers requirements. A. Rap all piles with a thin 1/32 inch to 1/16 inch aluminum sheet metal to insure a smooth bonding surface for the Aquawrap 22 -77WR if required. A. Properly wrap the pile and aluminum with the Aquawrap 22 -77WR as per manufacturers requirements. A. Place shrinkwrap around Aquawrap 22 -77WR to hold in place until cured. PLEASE NOTE: 1, Contractor or others will be responsible for the installation of a waterline tap at the bridge area to allow for water required to mix the grout and clean equipment. 2. Contractor or others will be responsible for all engineering and permits. 3. Contractor responsible for any turbidity control barriers. 4. All Work to be performed in the daylight normal working hours. 5. Customer will be responsible for repair or replacement of existing decorative coatings, i f applicable. 4755 Mercantile Ave. #16 - Naoles. FL 34104 - (239) 643 -7345 - Fax (2391 643 -7756 - 800 -643 -7345 - CGC 56831 March 25, 2013 II New Business 7 -g 17 of 22 Construction .Specialty Services II I If additional wrapping is required due to site conditions, additional costs would be incurred and handled by a change order. 7. If Consel's work is delayed, for reasons beyond our control, requiring additional days, beyond those specified above, an additional charge of 7ivo Thousand, Five Hundred & 00 /100 Dollars ($Z 500.00) will be assessed, per day. 8. Consel, Inc. reserves the right to alter Scope of Work and/or Specified materials. Owner and /or Owners representative will be notified of any alterations, additional scopes of work and any additional charges, if any, for said alterations. 9. Contract/Proposal that is being provided by Consel, Inc. is to be accepted as is. If the customer requires additional contract(s) and/or other insurance limits, Consel, Int.'s contract will become null and void until further agreed upon. Please bring forward; any and all Subcontractor's Agreements, special provisions, insurance requirements and/or limits prior to entering into an agreement. 10. Owner / Customer will be responsible for providing access into all areas where 11. work is to be performed. IF additional equipment is required, additional charges will apply. ESTIMATED TIME FOR COMPLETION OF WORK: An estimated time to complete all work as designated by this proposal will be five (5) to six (6) working days, weather permitting. All agreements are contingent upon strikes, accidents or delays beyond our control. PROJECT PRICING AND TERMS: Consel, Inc proposes to furnish a complete job in accordance with the specifications as stated for the sum of Thirty Thousand - Two Hundred and 00/100 Dollars ($30,200.00) Deposit of 1/3 will be due upon acceptance of contract and scheduling of work. Balance due upon completion of work. 4755 Mercantile Ave. #16 - Naples. FL 34104 - (239) 643 -7345 - Fax (239) 643 -7756 - 800 - 643 -7345 - CGC 56831 March 25, 2013 New Business 7 -g 18 of 22 *-CONSELINC. Construction Specialty Services II Consel, Inc. hereby proposes all materials to be as specified. All work to be completed in a workmanlike manner, according to standard practices. Any alteration or deviation from the above specifications involving extra cost will be executed only upon a written change order signed by all concerned parties and will become an extra charge over and above the contract/proposal price established at contract signing. This proposal is subject to acceptance within 45 days and is void thereafter at the option of Consel, Inc. Thank you for the opportunity to quote this proposal. Best Regards, 4� �WA Stan Cromer Division Manager Consel, Inc. 4755 Mercantile Ave. #16 - Naules. FL 34104 - (239) 643 -7345 - Fax (239) 643 -7756 - 800 - 643 -7345 - CGC 56831 March 25, 2013 New Business 7 -g 19 of 22 CONSIST INC. Construction :Specialty Serriers ACCEPTANCE OF PROPOSAL /CONTRACT The contract/proposal price, specifications and conditions are hereby accepted. I am Authorizing Consel, Inc. to perform the work as specified in the contract/proposal. Payment for services is accepted as outlined in the contract/proposal. Authorized Signature for Acceptance of Contract/Proposal Date Scope of work: Consel, Inc proposes to furnish a complete job in accordance with the specifications as statedd for the sum of: Thirty Thousand - Two Hundred and 00 /100 Dollars ($30,200.00) Deposit of 1/3 will be due upon acceptance of contract and scheduling of work. Balance due upon completion of work. Remittance as per contract/proposal 4755 Mercantile Ave. 416 - Navies. FL 34104 - (239) 643 -7345 - Fax (239) 643 -7756 - 800 - 643 -7345 - CGC 56831 CSJ wSouthivest Florida Zrzc 15790 Chief Court, Suite 1A, Fort Myers, Florida 33912 Phone (2139) 437 -9555 Facsimile (239) 437.9.556 csj@csjofswfl.com BID PROPOSAL Revised 11%28/12; w /Break -outs November 21, 2012 Mr. Herb Hill Surety Construction Company 28441 S. Tamiami Trail, Suite 109 Bonita Springs, FL 34134 RE: CC Clam Pass Boardwalk and Bridge Pile Repairs Dear Herb March 25, 2013 New Business 7-g 20 of 22 CSJ of Southwest Florida, Inc. has received and acknowledges all specifications and drawings supplied and will comply with all specifications. All Work will be in accordance with "ACI" American Concrete Institute and the "ICRI" International Concrete Repair Institute. We are pleased to submit this proposal for the following; Scope: Mobilization: • CSJ requires access at gated launch area (kayaks), and mooring at or near the bridge. • CSJ requires 50% access at bridge area on boardwalk for compressors (50% to remain open for pedestrian traffic). • CSJ requires provided parking for employees and a work trailer in the parking area. CSJ will provide a work barge and tow boats to remain moored onsite. Scope: Prep (All Piles except 2111): * Remove all existing vinyl, PVC or fiberglass wrapping down to clean wood piling. • Remove extensive marine growth from pile wrap or jacket installation areas by mechanical means. • Remove visible marine life from penetrations in wood piles. Suretv Construction Company, 28441 S. Tamiami Trail, Suite 101), Bonita Springs, FL, 34134 CC Clam Pass Boardwalk and Bridge Pile Repairs March 25, 2013 New Business 7 -g 21 of 22 vs- Awe AV's` k e „„"a t Y CSY of SoudiTv st Florida Inc. 15790 Chief Court, Suite 1A, Fort Myers, Florida 33912 Phone (239) 437 -9555 Facsimile (239) 437 -9556 csj@csjofswfl.com The completion of Mobilization and Prep, will be done in a substantial workman like manner for the Sum of $28,333.00 dollars. Scope: Pile Repairs Reinforced w /Concrete Jackets: • Includes Piles 1A, 2A, 3A and 313; each at 10 ft. height. • Install 24” jackets using Fox Industries FX -70 Pile Jacket System. • Peristaltic Pump used for epoxy grouting. • Jackets installed 18" below the mud line and 24" above MHW, utilizing procedures and materials as specified per Fox Industries specifications for "FX -70 Pile Protection System for Concrete, Steel and Wood Piles Utilizing Cementitious Grout Encapsulated with Multi - Purpose Marine Epoxy Grout ", and per Cronin Engineering Drawing "Pile Repair detail ", sheet 1 of 3. Scope: Pile Repairs Reinforced w /Concrete Jacket: • Includes Pile 213 only at 9 -1/2 ft. height. • Remove any existing vinyl, PVC or fiberglass wrapping down to existing concrete repair. • Repair spalls, if any in existing 24" concrete repair (excludes full depth repairs). • Install 36" jackets using Fox Industries FX -70 Pile Jacket System. • Peristaltic Pump used for epoxy grouting. • Jackets installed 18" below the mud line and 24" above MHW, utilizing procedures and materials as specified per Fox Industries specifications for "FX -70 Pile Protection System for Concrete. Steel and Wood Piles Utilizing Cementitious Grout Encapsulated with Multi- Purpose Marine Epoxy Grout", and per Cronin Engineering Drawing "Pile Repair detail ", sheet 2 of 3. The completion of Pile Repairs using FX -70 Pile Jacket System will be done in a substantial workman like manner for the Sum of $42,499.00 dollars. Scope: Pile Repairs (Protective PVC Wrap Sheets only): PVC wrappings installed 24" below the mud line and per Cronin Engineering Drawing "Pile Repair detail ", sheet 3 of 3. All fasteners used to be stainless steel and is included. Piles OA and OB installed at 5 ft. high each. Piles 5A, 6A, 56 AND 613 installed at 5 -1/2 ft. high each. Pile 4A installed at 6 -1/2 ft. high. Pile 16 installed at 9 -1/2 ft. high. Surety Construction Company, 253441 S. Taniiami Trail, Suite 109, Bonita Springs, FL. 34134 CC Clam Pass Boardwalk and Bridge Vile Repairs `J Of Southwest Florida Inc. 15790 Chief Court, Suite lA, Fort Myers, Florida 33912 Phone (239) 437.9555 Facsimile (239) 437.9556 c:sj @csjofswfl.com The completion of Pile Repairs using PVC wrap sheets will be done in a substantial workman like manner for the Sum of $14,166.00 dollars. Add: $2500.00 to be added to Mobilization /Prep as Allowance for CS] to provide gas powered utility golf cart w /work bed and trailer to transport men and equipment from parking area to bridge. All materials are guaranteed to be as specified in above work to be performed, in accordance with the drawings and specifications for the above work, the completion will be done in a substantial workman like manner for the Sum Total: of $87,498.00 dollars to be paid as follows: Materials On -Site and Progress Payments per AIA Contract Agreement. Any alterations or deviations from the above specifications involve extra cost, and will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner is to cant' fire, tornado and other necessary insurance upon above project. Workers' compensation and public liability insurance for the above project is to be provided by CS] of Southwest Florida, Inc Thank you for the opportunity to submit our bid proposal. CSJ of Southwest Florida, Inc looks forward to performing the work for you with our quality assurance of a job well done. If we can be of any assistance, please do not hesitate to call. Respectively Submitted by CST of Southwest Florida, Inc Glenn )ones Acceptance of Bid Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Accepted By: Signature Accepted By: Print Date: Surety Construction Company, 28441 s. "Camiami'iraii, suite 109, Bonita Springs. TL 34134 CC Clam Pass Boardwalk and Bridge Pile Repairs i Naples Marco Island 1 1 CIVCICI .aCI I LI I I ICI I L I I IUt:A . Total tr yn*nt, monthly change (P) 4 0.1'. Feb 12 Ma Aug 12 Nov 12 Feb 1 Feb 415 TE Loading Travel Indicator Prieto: Change Relative to January 20.12 4- Trave: Dt mangy Joe - 3- 106 Trove Price Index too. C"onsumer Price Mtllex 04 Emma, yty%change Leadm; Tr4 vel lndr,,gor 94; Jan 12 100 Jan 12 Jul 12 Jan 13 Jul 13 Jan 12 M ay 12 Sep 12 fan t3 sour e: lourisin Economics Sour,:: e: Bureau of Labor Statistic, U.Sw Travel Associaton 11 iu U -3LI 'a 1 r i vu U%.oLive 1 11 IUCA IZIM10 STIRM(MMOMITI RU m M t IrMiff-MMISIMUT41 .i m a M mmmmmm 08 Source: Federal Yearmto=Date 2013 (January — ' I I Visitor Profile Naples Marco Island- 1" ^ ti Q0.. VO 1 «y &:'. t': ;'y. n3 T © Research Data Services, Inc. 2013 L-%, Jl lUl 111t., 111 IHC3%,I3 U1 1VU1 13111 Year-to-Date Number of Visitors Room Nights Economic Impact ° Research Data Services, Inc. 2013 350,100 +3.5 472,800 +2w1 $331,597,356 +858 -r-Origins-, ins Year-to-Date 2013 of Visitors 2013 A % Florida 55,642 +4.7 Southeast 21,491 -1.3 Northeast 101,943 +5.5 Midwest 69,599 0.0 Canada 1.3,012 +3.5 Europe 42,260 +3.8 US Opp Mkts 16,153 +5.8 Annua12013 350,100 3.5 © Research Data Services, Inc. 2013 r. Occupancy 2012 2013 % e February 86.6% 89.6% +3.5% © Research Data Services, Inc. 2013 2012 2013 $253.8 $275.5 % d +8.6% 0 11 'a ", I son I rol Tol F, " U M*e Naples Marco stand .. $I- d^i * Ik ^. P S91 W +r., t:5. ^ T SOURCE. SMITH TRAVEL RESEARCH, INC. Occupancy (%) I Trans % A 12 -13 Grp % D 12 -13 i I Total Naples MSA 44.4% +14.9% 39.9% -3.2% 84.8% Miami - Hialeah 54.8% +7.9% 27.5% I -3.8% ; 86.3% Florida keys 73.2 °l0 +3.8 °l0 14.9% +4.0% i 88,2% Ft. Myers 53.6% +7.8% 27.0% i +2.4% 83.6% Sarasota - Bradenton 57.8% -4.3% 21.7 %e i +24:90/b ,i 79.8% Clearwater 41.0% -7.9% 36.3% +26.0% 77.3% St. Petersburg 54.50% +11.8 %° .0% ,, ,r,' Palm Bch Cty 58.0% +2.1% 26.0% +1.7% 86.1 % SOURCE. SMITH TRAVEL RESEARCH, INC. Naples MSA Miami - Hialeah Ft. Myers Sarasota- Bradentor Clearwater Palm Bch Cty SOURCE. SMITH TRAVEL RESEARCH, INC. $164.38 +3.4% $133.86 $136.41 +13.4 % I $114.84 $207.10 +6.1% $186.64 i % e 12 -13 +2.7% +11.0% Total $239.57 $220.95 +9.4% 1 $150.84 +6.9% 1 $126.27 +8.1% I $197.43 Naples MSA Naples Upscale February 2013 Occupancy ADR 2013 % d 2013 % d 84.8% +4.0% $239.57 +6.8% 88.0% +3.9% $310.69 +7.0% RevAR 2013 % A $203.11 +11.0% $273.26 +11.2% Ia Hldleah, 86.3% +3.3% $22 }.95, +9.6% $190.66 +13.2% Florida Keys 88.2% +3.9% $267.95 +5.9% $236.39 +10.0% Ft. Myer3� �,: 0 +5:8 fo $156,$4 +5.3 °f $126,(38 +11.4 % Sarasota - Bradenton 79.8% +2.5% $136.67 +7.3% $109.09 +10.1% Clearw 77.1 © -:5 °fo $126.27 -,6 °/fl $97.57 +16.5% St. Petersburg 79.8 % +5.1% $125.43 +6.8% $100.05 +12.3% PIf 86.1% +3 7%� X333, +5.6% $169.91 +9.4 °fo Ft. Lauderdale 87.6% +1.4% $151.54 +5.2% $132.71 +6.7 % SOURCE. SMITH TRAVEL RESEARCH, INC. Executive Summary February 2013 Naples Marco Island' Everglades ° Research Data Services, Inc. 2013 ❖ This February, some 183,,100 visitors stayed in Collier's overnight accommodations (+3.9%). Travelers spent $134. 1 million in the destination, creating a total economic impact of $ million Key performance statistics are as follows: February: 2012 2013 % 0 Occupancy 86.6% 89.6% +3.5 ADR $253.8 $275.5 +8.6 RevPAR $219.8 $246.8 +12.3 Research Data Services, Inc. 2013 ❖ Nearly half of property managers report that their three month forward reservation levels are better than this time last year: of Properties (February) Reporting Reservations: 2012 2013 Up 44.7% 49.4% The Same 28.9 33.9 Down 21.1 13.6 © Research Data Services, Inc. 2013 ❖ This February, the Naples, Marco Island, Everglades area attracted visitors from the following core markets: © Research Data Services, Inc. 2013 2013 Visitor # 2012 February Visitation Visitor # Florida 37,376 Southeast 10,754 Northeast 50,598 Midwest 37,199 Canada 91168 Europe 22,743 Mkts. of Opp. 8,462 Total 176,300 © Research Data Services, Inc. 2013 2013 Visitor # % 0 39,550 +5.8 10,803 +0.5 54,014 +6.8 37,535 +0.9 9,338 +1.9 22,888 +0.6 8,972 +6.0 183,100 +3.9 February 2013 •: Nearly two thirds of visitors 5.3%) used air transportation to reach Collier this February •3 Some 65.9% of these travelers deplane at Southwest Florida International (RSW) 5 2016), while Miami International garners 16.2% of related deplanements this year. © Research Data Services, Inc. 2013 ❖ Better than two of every five visitors are in the Naples, Marco Island, Everglades area for first time, an increase over February 2012 (.2-0.1.22': . 9. ) © Research Data Services, Inc. 2013 As many as 91,40/o of Collier's February visitors cite using the web as a source of information for their trip. cl Research Data Services, Inc. 2013 March 25- 2013 "'- -_ February 2013 ❖ The vast majority of visitors are satisfied with their Collier stay and 95.1% say they plan to return to the area. ❖ The typical February 2013 visitor is younger 51.2 years of age; 2013: 50. 0 years of age), and commands a median household income of $165,572 (2012: q , `1� © Research Data Services, Inc. 2013 February 2013 Visitor Profile Naples Marco Island Everglades © Research Data Services, Inc. 2013 .: 26 of Visitation/Economic Impacts of Tourism IM Visitors 176,300 Economic $183,086,898 Impact © Research Data Services, Inc. 2013 0® 183,100 +3.1 $199,873,023 +9.2 February Southeast 10,803 +0.5 Northeast 54,014 +6.8 Midwest 37,535 +0.9 Canada 9,338 +1.9 Europe 22,888 +0.6 US Opp Mkt 8,972 +6.0 TOTAL 183,100 +3-9 © Research Data Services, Inc. 2013 50.0 40.0 30.0 20.0 10.0 0.0 February 2012 2013 New Market Share ■ Gain from Competitors ° Research Data Services, Inc. 2013 80.0 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0 February Southwest Florida International © Research Data Services, Inc. 2013 KmIld More Expensive Plan to Return © Research Data Services, Inc. 2013 Feb Feb 2013 943% 9009 201.5 933 95.410 91.2 213 9501 gwo M xrweb 2012 Average Age (yrs) 51.2 M e dia Income $161,556 Research Data Services, Inc. 2013 M. M $165,572 Collier Employment Statistics Naples Marco Island " ^ VA i0.. V4 ( °'b #v C; C:3� ^ ??M% i` IF Mard ,1013 " Collier Direct Leisure and Hospitality Employment (Calendar Year)' L0,.- 27,000 26,000 13 .25,000 " 24,000 2011 23,000 - - 22,000 .R 21,00o 20,000 19,000 18,000 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec -zou 23,700 24,200 24,6o0 24,100 22,400 20,900 20,400 20,300 20,400 21,900 23,600 24,200 2012 25,300 25,800 25,900 25,100 23,600 22,300 21,100 20,900 20,900 22300 24,300 25,200 2013 25,500 *Source: Florida Department of Economic Opportunity, Labor Market information, Current Employment Statistic Program (CES), Coffier County Leisure and H64*tality Sector (03- 18 -13). (In first quarter of 2013, 2011 and 1011 data was revised.) Spring/Summer 2013 Campaign Overview April 81h— July 291h GEO-TARGETED STATE-WIDE MEDIA I March t* Naples Marco Island Marke i 36 of 109 Cable TV: Miami/Ft. Lauderdale, West Palm Beach, Orlando, Tampa/St. Pete Orbitz.com, Weather.com, MNI Oggi Finogi Collinson Ad Banner Network SpotXchange Facebook and Retargeting Visit Florida Welcome Center Sponsorship June 2013 ... . .... ... Print: Bon Appetit Florida edition, Conde Nast Traveler March aples Marco Island Marketi rt�f� 37 of 109 Orbitz.com Marco Isla nd of 109 1, -1, -.� ", 1, . - - .I Y` PARK SIIORL RLSORT fk,,rids Roideats i, S,,- M4.1 A February Highlights • The click through rate (CTR) for the February's consumer escapes was 13.77 %, higher than the industry average 2.71% — most popular link was hiltonmarcoisland .com /SpecialsPackages • February's leading traffic source to the website was the online Weather.com banner in New York with 7,573 visits • NYTimes.com has delivered 915,560 impressions* to date *measure of the number of times an ad is displayed • Facebook impressions in Chicago increased from 961.5k to 1.2m and New York 1.1m to 1.3m due to current campaign • The retargeting campaign generated 711,688 impressions and 821 clicks from February 141h — March 14th • For the month of February, Paradise Coast Visitor Guide orders are up 503% in both Leisure and Niche versus last February o February Conde Nast Traveler insertion represents 50% of the total Leisure market orders Facebook Advertising Data February 15th — March 14th An Warm for Two Tt °s ..e rem d red ' come f d V masse *a da *. 41ara6se coast. c ft> Chip out. f Oarodse. Its .. here on `s varrn stmy 'a^ 4�ast. Total Campaign Reach = 487,475 Your Foodie Paradise him V et Fix a's paradse cwt fr ver des Sea Fes%• , Feb. 3- 1. Average Frequency (average number of times each person was reached) = 34.6 Social Reach (number of unique people who see ads through social information on Facebook, i.e. news feed, likes, etc) = 2,361 Clicks = 1,291 r � �►� • Orlublic Relations Update TDC Meeting March 25, 2013 cv� IIAMMOND & ASSOCIATES "W , 'NK - PIjMIWWII . March 25, 2013 Marketing Partner Reports NarceoIsland 44 of 109 Major Destination Recognition Evergladesfi J64 Marco Island and the Dolphin Explorer - the only Florida experience in National Geographic Books' new title: 100 Places That Can Change Your Child's Life by Nat' Geographic Traveler Editor -In -Chief Keith Bellows. Direct result of CVB PR initiative. March 25, 2013 l5 Marketing Partner Reports j _1 45 of 109 arco Island The Process Everglades Began 3 '/2 years ago - Invitation by PR manager to Keith Bellows to explore our area in advance of Imagine Solutions appearance - learned about book research He loved the Dolphin Explorer experience - a perfect fit for the book Fast Forward - Book published Feb. 5, 2013 Suggested book signing - happening this afternoon, March 25, 4 -6pm XE1' V-- March 25, 2013 dale Marketing Partner Reports t 46 of 109 �.fflarco l sl= d Marco Island Visit - CVB + LHA teams ve gad. • Keith Bellows, V.P. Travel, Nat'l Geographic Society, Editor -In- Chief, Nat'l Geographic Traveler magazine • Melina Bellows, Exec. V.P. & Chief Creative Officer- Books, Kids & Family, Nat'l Geographic Society, Editor -In- Chief, Nat'l Geographic Kids magazine ➢Of the100 Places featured in his book, Keith Bellows chose Marco Island for Spring Break travel with his kids ■ March 22 - 26 • Olde Marco Island Inn & Suites • Itinerary - Dolphin Explorer, sailing /shelling tri at Marco Island Marriott, Big Cypress swamp walk with education ranger • Book signing at Sunshine Booksellers. March 25, 2013 Naples Marketing Partner Reports 47 of 109 rco lsla d Media Coverage (Keith Bellows Book) ,Ev =rg1aes • Fox News (National Network) • Keith Bellows interview segment March 11- 3 out of the' 100 Places' featured • London, the Galapagos and Marco Island! • Audience reach: ■ 960,000 Households ■ 620,000 persons age 25 -64 • Advertising equivalent: $84,000 March 25, 2013 Marketing Partner Reports" es as of 109 Narc .-o Island LHA Team - Media Highlights pEverglades r PHILADELPHIA INQUIRER on February 17 UMV: 2,201,628; Circ: 296, 427 • MOMMY POPPINS on February 26 UMV: 160,234 NAPLES DAILY NEWS on February 27 UMV: 341,628; Circ: 45,264 TRAVEL AGENT CENTRAL on March 6 UMV: 123,366 Allil March 25, 2013 Marketing Partner Reports 49 of 109 lffrco Wand LHA Activities Everglades • Weekly LH &A "Value Blast" - inclusion in 4 editions • 3 Hot Tip partner media leads • AirTran's GO Magazine • Meetings Focus South • St. Patrick's Day u Naples I AUrco lsland Fvcrglades Poadlse Coast DearTea , Lou Hammond & Associates Is seeking the best Idsh- Infused orgmen drink recipes In advance of St. Patrick's Day. Is your bar or restaurant creating any specialty drinks for the upcoming holiday on March 177 We're not Interested in green beer but mtherspe do] tycocktails and mocktailsthat arc fun enough fora Leprechaun Spedf credpes should be listed as well as a photo of the drink KodRalIs and mocktalls only, no green beer please. Lou Hammond & Associates, on behalf of the Naples, Marco Island, Everglades Convention & Visitors Bureau, Is ocllectingthe best offerings for this pitching opportunity. The more unique the better March 25, 2013 Marketing Partner Reports ples 50 of 109 aarco island LHA Activities Everglades Agency social media efforts on LHA social channels • 5 LH&A Facebook Page posts ■ Keith Bellows names Marco Island one of 100 places that will change your child's life ■ Value Blast • 2/20 - Bed and Breakfast at Double Tree Suites • 2/27 - Solace on Fifth at Inn on 5th • 3/6 - Frost Bite Relief at La Playa Beach and Golf Resort • 3/12 - Reboot at Marco Island mm Lakeside Inn Marcy i:s, of ')W Ramr, That Can Change Yoor ChilvN LA.' Kat 7"­ new i-kl WN u ;M places do you t--k O.Wd maka t4 wp-, mv-,y ;saw. C-gladS? 1—d- —k �. al— —1 ]L—zj LHA Activities March 25, 2013 Marketing Partner Reports les 51 of 109 Irmo Island Everglades Agency social media efforts on LHA social channels • 8 LH&A Tweets (LHA Twitter) ■ Philly Inquirer Article ■ "Better Burgers" Naples Daily News Article ■ Golf Capital of the World Article ■ Keith Bellows Marco Island Mention ■ Value Blast (x4) Lou Hammond PR Lou Hammond P 1�'ParadiseCoast Offidally Golf Capital of the World" by the Florida's � PanaOiseCoast great for Oecotravelers looking to jYj save a buck bi'1.ly12'vVsZaY NaWnal Golf Foundation. but we already Knew that bft.lyi1OjVL20 , PMIPylnquirer @ndn �ew summary * Reply a Delete * Favorite ... More Expand * Reoty 21 Delete Favor#,- Mote 4� 4, F , , , JO Lou Hammond PR _0 Lou Hammond PR ': '..ou� " 'j 2� q Shake things up wfth a getaway w one of these packages in this fla, here's the beefy list of must 10 Burgers are all the rage in SW , haves, all burgers considered ndn Pat-ad iseCoast bit KfV9tAWrT week's ValueSlast. bit ty!14STyKIF ^ttraveldeals �norv, oic.`wdter.com(1l3P4A8P Lou Hammond PR u)": aaf _ 2-1 h:-, We love seeingffMarcolsland in @KefthBellowNG new book `100 Places That Can Change Your Child's Life' .,,�„,paradmecoast b0.ly(Y:1JYiyN Q View media March 25, 2013Ie Marketing Partner Reports 52 of 109 rco Island CVB Activities Everglades CVB Team Social Media Efforts - Twitter • Searched for and activated key accounts to follow, which encourages those accounts to follow us • Shared destination Twitter account posting /tweeting duties with Paradise digital team, about 50/50. CVB Activities CVB Team Social Media Efforts - Facebook In house team handles 100% of posting, fan interaction March 25, 2013 ple5 Marketing Partner Reports 0 53 of 109 sarco Island -- �3 .� ,.1 -1 • Top reach received from posted photo of camping in Ten Thousand Islands - Reach: 5,800 LHA Activities Completed Individual Visits: • KENDRA WILLIAMS, MIDWEST LIVING March 25, 2013 Marketing Partner Reports les 54 of 109 Napr, o Island Everglades x.� n. -� "' -'- • February 20 - 23, 2013 • Publication selected Marco Island as the warm weather getaway destination for the Jan /Feb 2014 issue of Midwest Living. • Focus on art galleries, romantic restaurants, boat rides and the beach. • Accommodations at Lemon Tree Inn and Olde Marco Island Inn & Suites, sailing /shelling excursion and dinner at Kurrents at the Marco Island Marriott. 6 d LHA Activities Completed Individual Visits: ,K's 1, March 25, 2013 Marketing Partner Reports p p 55 of 109 Warm Island Everglades DEIRDRE FROST, BUFFALO SPREE, FOREVER YOUNG, THE HOUR • February 21 - 24, 2013 • Emphasis on outdoor activities - met Captain Wright at New York Times Travel Show in January. • Accommodations at Port of the Islands Resort. • Activities with Captain Wright's Everglades Area Tours including walking and kayak eco tours. LHA Activities Completed Individual Visits: March 25, 2013 pIBS Marketing Partner Reports t' 7 56 of 109 al.,c clan d Everglades SANDRA BELLEFOY, HUFFINGTON POST QUEBEC • MARCH 11 - 13, 2013 • Road tripping through Florida while reporting for the Huffington Post Quebec. • General family - friendly activities including Marco Island Marriott sailing and shelling excursion and "Airboats and Alligators" tour. March 25, 2013 Marketing Partner Reports 57 of 109 i. rco Island CVB Activities Evergla es Completed Individual Visits: • AirTran GO magazine - Rod O'Connor and his dad, a nostalgic return to Marco Island and SW FL with emphasis on fishing. Article chosen as COVER FEATURE for June issue. • AirTran GO magazine - Art director and Photographer to shoot Cover Photography ldoftk ffAmw March 25, 2013 plS 6 CAIN Marketing Partner Reports t a 58 of 109 a Island sland CVB Activities Completed Individual Visits With last Minute International Press: -Cara Magazine (Aer Lingus inflight magazine) -Chris Leadbetter, The Independent Travel Supplement, UK -Alicia Taggio, solid blogger : Mylifeuntethered.com, Flight Centre and My Adventure Store online publications -Sarah Howden, Scottish glossy magazine i -On Edinburgh, plus newspaper publications. Everglades March 25, 2013 Marketing Partner Reports 59 of 109 N LHA Activities Everglades Upcoming Group Visits: • PET - FRIENDLY GROUP PRESS TRIP • MAY 16 - 19 • Trip will highlight Collier County as a pet - friendly destination. • Opportunity for five to six journalists, two to three pets to attend • GOLF FAM • Dates currently pending • Interested media include: ■ Jason Scott Deegan, The Golf Channel ■ Jim Frank, LINKS Magazine, freelancer ■ Michael Patrick Shiels, TravelGolf.com ■ Tim Branco, New England Golf Monthly March 25, 2013 Marketing Partner Reports plea 60 of 109 1 arc sl=d LHA Activities Everglades Media Outreach Sampling • FamilyVacationCritic.com • Hot Rod Magazine • Meetings Focus • O Magazine • Travel + Leisure • The Steve Harvey Show • Visit Florida • Women's Day • Hotel Chatter • AirTran's Go Magazine Results Sampling March 25, 2013 ples Marketing Partner Reports 0 61 of 109 I-41rco Island V4t%%4t:M Everglades NEW-142 Dolphins::: -o, a • «nnly fr-k aChAfthem hags f'rancn ,ea: ackarcc W* ptwWin) a ha a1"Wrrsxn of +klt.iFalRn.af %nnsi`:pf bnakirw A acr w'Mt the Delphi+ Ed,.- prsl.4t on Mar. MI.nd Al &S8 pardchet •.araenrtays amF.ark on a mraa -?.ax aanraan ro rrAlarx atdantift dale .beat dye heal doldin eanmwilb le be udord.d from tiro o.bosd .mplam. Tats and Wore ors aedraiy w4pgad for the dunken of On. alperierm 'JW, N':E9ieCG4a ; f% ning Nxh thR Ufl , IIvAbywa 4pN.'*. creaturoe 4,raugh ixfiq- fn markings, . o xay.nstr?,unt ardicky. a OWIng break on a prNom. Wand baarR ",*,I'sd —ft. petrJ!m Yrif,roaacl :o ram.rr�erihe day. DolpfraP- snady.;.om tine funk.' oftils Dinard: Teomry Bahama fans :ra -k to df k au18!. "n's ..IVk d .f. on Third Sbaoi Bath fn Napka. splaga an tho m —dornW Wrv;nnvTad snappw wif+ a axwa!t stniaq] afrfafs4•.r]r. x keel] 4 cheap of 8f, vateinyreded. veoetar•ran bungalow aand fcr $8. Addbor!.I arts., sid. era avadabW lor just $6 oath.. -1.4og cauliM1i —mash, plamsh chips. —J gr8.d aVar sg's. Th. venue's roily cunt Tine happy h- oHsrs aupariar vakrs a: w�, w9h dm.unWd :,acica &a and smeBpWfo trexh; sG.44h8 at S6. McCabe. kl.h pub & Car €I on R8h Avenue S.v*, of— fun. 06 drbk 1— as.re11. Savmaf pamsai snaeks .. aesi!aM. for lass man. S9, IncLdinp spinar3r.rtichoke dip, fired green Wmatc or—, end cheesy powo skins wsh s-r cromn, An vx1reme moshrC— 1id'fepd and g.nmacaty simd M�ferranean anted are aha —1,1,6 W, rc.'ylrly 51' aath Y philly9com February 17, 2013 UMV: 2,201,628 Circ: 296,427 Water, wildlife, amenities March 25, 2013 hAarketino Partner Reports 1 f 62 of 109 NO rco CS Island Everglad es Frugal options to nature -lovers and W- travelers on Fla.'s Paradise Cnaaf EW. t'ghir.y, f kx ,%, 8.fuk. i.wStiis, AN W Nw,*o aM PA.. !SiArw. b.9 1x f, Byrd d aS a: %M s.ar aeu M parks. ~-s W41 nN I, WKI; W" Win &&I a+M 0. 11 -1 :p ,mar as 1010ki. Ctm m Na" xn 8ti- rlRrexn :rs a tawuov WWanuv ON .zS].kawr!is]c kxdt!: d fU a!b,Sr'( iY3'.Cf Mid'Jr'b,�l. w•Mia Mfvng Bp:Wd6 W GNnWrtatNrt vaY.WNA.4A'iWnaNJi' .V0 e. C'o,..aup, &#fs{a]9mXin ili— to Yo:fwx u !ne Moors (Wry Woke, Smul:e. AI yin $5 per dnv. nnYWnNfi 1Mf;1.1,hi gfK71A11'kf �X!�ila vtlnO:Ht:;Unm.aMty 53((,14 rls— yyt—Rb !tWV k'�II Mlaky ianll , nt!.rNn::eYa id3Md].MFrs.Mpk]a.aaas to f::rpkarry.+y eta imvnk r.;anatM Sr..naty. ('1✓ !f.?:xIFY caYY±!A Vacafion NrdaM. era 3VAMah:. M W.II fat adtYarsa.<d4slfgdA.alin dtrhn:alaQ,ea rrxP. Ci+arle fhl'eiNfs ecdsna td 33 oath. arch ha= .ppM... att-n 54,sobM .awe: tmiPrxa* *fwG r 'ST�e.::rN knY ea.,Bm rzYxW�arAM'ILS!iard NWXR iid..ae. mxpnl.Mx' n,,,:�o-:, for S!ae rsenfxn'rf nondia a:orrws avasaak. fnr $ <.9 ,r q,r, oar] oa, eaa+. o-rwe:..,. w .�yx.rararcnrr::w,W„W...�:.n.na r�ss,wean.. e«.w w..nam r:< a,.r..a. «anal:, ka ea :> ;r +M.!ae'a�a:ysaeha,a w.agw a..*m.•. y!: !'r*J mMxexue � a§u Who ax nA uw•e:x- ��+ :cr mM,.... ran sihx;. Ac.n-s.adafkr]a:Dxa]MTrw SaM.ec by l$am ofr: a >afaa4JAa fnn €yc ^+°'ra^sezn..,;*v � :ar;.a +e : .4 xan:. ... ,rx. p,a:.r 1. x+a +aw,w,.:... w.a Isar 5100.. kxlu4v. W.,VW 5.It ]a4uk. wxl two el: — yaraear%.:i tz tm:.,maF e�erx �i •Hw/r�.M1w4 n, tim rm4rtAn.wM•N++rr+ &ifn Mr kxi ueJ - re hrs than WA. i 3 b.. g orood- aa.e! *�a`.'x% la,amrg �xw x wa,.x :YaYa,�tMeasaon mw ra,r a�an ca����k .Y emw:tN <wo Nkre �anaax x„naa: bx k4. A+I.iM. 3.w- Ra 13w kd'fiy �F.tYSFRC3"t5... i.tlf tit.MMA'4i4a,AS1ttCIATi:S !k:ne, = ma:+ec!wem+q for an prmtlaKS ap:.xge mar wan! p mrr:dn 8+e n` 3KK'ary m — hn a5 row' M U19 ar effY:M rm!f: of y^f,.v. Snp v0ni1^. ra ran'Mnrn,.rtjy aca,F.. rr n —7-V 91,18 dm }m-a/n aA pPa v et�.'irK a canon. f fn.Ly naa: dk. gee vak, park:np and r]dkabw o-1 ac <^9a: d 4 a,: oleroabb dewdora o',n fw o wee'rsM wanton. NEWS FRKk'AS... C.rtil HAMMCt \:1 &ASSW IATEI, _ 6 P4, M Y poj")Pins I travel Won AId* February 26, 2013 UMV: 160,234 Spring Break Getaway Deals: Disney, Mexico, Bermuda, Cape May, Skiing and More [in !'rI-j J.1 Rve Cats"Is WasZot'", M. twhead wwyt hart ��M the Dawmaster 4 fiao Ito kft oo UmWs, And " U�e �w, on a scanz +i MCA i�ditdn SG iM nt IS you ao, se*Y"M; *A"".'aWm#f 80(muda, vWM9 good ftai ot" oo" kKk V, 9Our We, youmo W a 00 W. "!o N'20,M ' KW 4a t Ouft-t guat 141"d lot* aWmy ��Pnog tweak dfttm~ 1'44 Dotaft Tleo WAl i$ offorM, a 80 goo Brag"ast NC4ga OW� #"on a motw based oil . W.Wabfty use toe Dot When bor*Wv, v0d Urdo Newn0w 3t, M3 NEWS FRO' NI LOU tIAWNIOND & ASSOCIATES March 25, 2013 les Marketing Partner Reports @ 63 of 109 Irmo Islajid Everglades 0 February 27, 2013 UMV: 341,628 Circ: 45,264 A It's inpussible to fiatr..e every restaurantOkst serves a gmatibutget in Naples But 45� also rriW ,sibltf to Voute the noise some spuuW burgers am ge&V from their tan wouW town Be they teal or bison, soy or sir grip, laken "o of custorn-bait builltn, ate the rage au SwthvuA Floifdd teAaufants. WHERE SIZE MATTERS Wbort it reovs lit bwqrrs Y'rNAirno" Nile 1i fQ ~t PmtW- Kim ArkAMW "'rMh"' t,' rin it -4ww'l 5Y lfw, ninpetilive, nance of his direirs at his estabkshmant in North Nti Aft d' R * ' %'O'ts tat Ofifli 4 Mw�(Ai af liiopie nom on. Shad ms em a . I'An. I % moreAe, r N'T"Y' tYt . ?Smff SI2601 a tftditv Cake NOWWMI s;Xoq and kfur f6ocl wivA A1$30 R10 00M arrives at the latie with a hag fuss oytho Staff and talkwpalrons who often Wonder over to gawk at ti, :4mtsh MA burger, and 4 S on the Muse NEU% fR01*1 , 1,0U if A M M 0 N D & A S$()C I AUS March 25, 2013 N11- Marketing Partner Reports -' �Ples 64 of 109 , rco Island grin do order burgers frequently at Sokampers, but very few peopla?iave i firush'The Seest'7' said Sokampers Event Manager Ernvy Dail The Is so iwgo that it must be delivered to a customor's tablo on a somrig finer plate would barely hold half of R rrintolh burger lurks on the mane a f2W,, N4 in the Naples chi Chit) ralle"Double it maraide with fo-if paltes. ) have tims1ried the burger in its entirely merve a photo on the wall of I -shirt ,m in North Naples serves a hap -pound Angus beef bfirskel burger roof at home begins with the beg Meat One of the best places to buy for a home-cooked meal also serves one of Naples' mast poituar Made- doubles as a butcher shop and standing-room.orily burger joint, These r butchers also supply several restaurants in town with he meat for their e of the mosi popwat burgers is the Kobe Cejuravd-tifft cheeseWigar lutcy and spicy But several other options on too menu are just as duffing sWers (three for Sb.W) and the mushroom- and - Swiss Wfger NEWS FRONT " , . 1.rtli 1`1 A M VIOND & AS-40 ATPS Everglades J`� ;,,',q:,. R;1� r d> on Marco Wand may be known on the nreinland Per Its soatow and laughs. UPI br;en S Ctf tie Hook Comedy Club 'HSh; inteciahonally famed comxs But Marco landlubbers also rettxn to he rw.xmurant for hi<, Ghocsabrrger 1St0.44). ElSxnvhwe vn iRatcu; T.tm Sandtuar's tracai- anal -frFua Cttwresebury -or (87.49 j is arguably one of mo best and tastiosf burger values can the island. OFF THE BEATEN. BURGER You dor)1 harm to have beat to saw a green burger in Rapes f t -. S'ifa r r c" =a, 14823 U.S, 41 N. in Norm Naples, makes a shrimp bu ;gar ($ 8 99) Crivtner Shawn Tooto n who mastered The art of sting; stockery last year when he opened him ltanaoe to 9.1 lfarkvs shrimp, :warms 1115 Viet" r burger using refs of sieimp. pankb xaarkrurrbs, rod and gnoo n peppers . and seasoning. He serves it with tiros and slaw. Tire Ccunter's custom burger shop in Mercato M North Naples has added a bison burger (S1250) to its manur . bison a srvrritar to Lver but is usually lovVel m ml: coons and ctolostora. Ariottor unbkeky star at The Counter *ifs flavorful vogr cwtivores Can appreatilis the depth of ills burger- Ydhi the Counter menu is the CIVIdtew with a bevy of i(VIM W4 combination of toppangs on the wean vaggie burr chimed sca!kons.. 1 "he Alit tuna burger, a lu ncntinte to Shops. 5565 U. S- 41 N., is a chopped patfy of irdsh tur rare is favored — and topped with pDrizu slaw for $16. <.k. ,r.. 0 „,PS „r-dk7. NVANIS VIRn,i4f -.. f.OU If Alt MIND 'd9a Can pli0 Hoke^ ew 6astlue lwrgl ow, a ctwvar' o% w rte. and MOS'sartai Yoe racarnmend_` o9i'>mM Edda I r,'•4# W de:r rob "M I}w wabo ipo82o fmcl and <M "A( caveat wax 0 not cook t nwra iron m4loon' and scorn;! WaK'u kabe tiff snonhd not De mersookod.' The S"w merger u $17 95 ercw*ns; Ina "r; tides and pf Two aYn” Maraat, cone h Can 11clurle ,Yima rl.tr V. ba ,aim %wash and a Sk* da 740 riri iu rWYt.40. At , , ;, Cb#fs that P02d,in ic"a diary B!Wman rip n 4ua %a. athees V loses; as the mast rtaraaeen burg, W*1 nup on wow M-bou” tons 4`es anti iwon irenco w aksi 0114 w acorns} ew im tam ramawo.#1a 425.1 w V and Otd,e i io-4*0 'wo-wo , Ti* bw9wl :8 i0oped wo a nt stvMM Loop and Cnim "Aft u' Mar Sing Partner Reports 9 a -g IS 09 can go, your stager walloped n loth (—!n 85 for a kid's burger end Jp). Elevation hrrre3m'& E�t+tr �. _ i :•; is a Naf20s Gutgar Naplaa 0 rr a retar!tly i landmark romiody sailed L,adburgora. iii& rear axsmxca*. a k>< downtown Naples. Brock s burgers are hard pressed and yw can choose from a good rumba; of toppngs * , s The Mantk%us inclu st thA "Reuben Burgar ° with »w rza ao :wwt a tlaJit(xtal Reuben wimarats and "Santhe's Hothe." art ,....� - mdaugentjatapelib . smoked bacon and- crearYt cammar 6ixaa wa. cl obw"r. Gem u anim� wrac, 'MaaeNa. 'cone aiae s , nawd OurSdirs tiros araf ode addittive -aakarrs name', ai Each of those burwrs is $9.99 The owners buy the �awNa aaat� u e aura szrcNt;xwetro fresh vegetables aced on their men rom aOpf r u locally f C 00'4N'. KEtcY WiZW tl Famx burger is hued festturioi ivith Jimmy Ps W'agpu Kobe beef gri)tad wlh pant Basque ,. <i y 4 s Halo ersq been Known for Is gdltod cirtitlad Angus heat chonseburget, pate od well ;loth aged cheddar cneose ($14) -- a milky- themed h lager delivery restaurant offers burgers Ira $5,99. made frotn Angus beef and Served on sesame seed buns baked fresh do ty i ,, ='s signaturo cheeseburger is a brand of chopped sirloin.. smoked bacon and sweat anon iSlb) '�ar the eeib and socially cp %Crow. at r tf x „e you wwattw�anr�«: ar.Y.se FAST AND FA'VOWTE can go, your stager walloped n loth (—!n 85 for a kid's burger end Jp). Elevation ” r Naplaa 0 rr a retar!tly i 111romr5 are also made tan oroanc, grass -fed, free -range beef axsmxca*. a k>< Fast and copied to order tour tua»:wiaredars:e meek wex+NM a:..rr. almost coenn<anowe r — V V THE REFINED BURGER »w rza ao :wwt a aa0w tired m?r%1xv at C aa�# W::>a Gart�it:in warm- axN,�.�nd mastered tare an of Ramp Aar a Even Fne rkn ng isfabtisttments have hopped on the burger bandwagon. Bop Chez - s , nawd OurSdirs tiros araf ode addittive Wait and IM Iwas have treated their own versions ti VIBs — Very Important and ae I0r>ieed v-M ". mf -CAGY a" Scasyry spi also Burgers r icrr°s burger is served wan a rreAO twst. The restaurvunt's Basque 9u xwrN»xS+d# At' i t s t, T:x —, wtuch burger is hued festturioi ivith Jimmy Ps W'agpu Kobe beef gri)tad wlh pant Basque a w SY%`:tel aNri,lWN N Ty Brats m<ar� Resrxr atE alit Naafas. eam -s F cfraeYSa, Pin will dEspmWtta and served Cal aart4?Glt1d. wwattw�anr�«: ar.Y.se wsaµt taUaeY Cwad �k. The `:i :pq'%b 1'iaera'�b rWa a w aa�w w Naplaa 0 rr a retar!tly i axsmxca*. a k>< y04 4 end afle W haClea best - tua»:wiaredars:e meek wex+NM a:..rr. Blxrgar, trigarea vaiai Arne »w rza ao :wwt a bn a bnome Newcomer aa�# W::>a Gart�it:in warm- axN,�.�nd - ;:- , ?aeaaxbs sawmill raw4ars, Dal tied mass Krtlared { Yw. sip ro.. ,+swv .. aee'8lstro Bu; per:" won avasaCa eases. oacon bhrce tossed m a hdnew DW ftstaw d,*M tr am snares and ae I0r>ieed v-M ". mf -CAGY a" Scasyry spi also has a garden Bumper— a beef twfpar wen ailarfa %At *Y relied m Ca;ua wuatreke. TharS not to ne <wlased wan t:A raataw*nrs Work tear. Yequre bwpar SW"4 war, a $My mays as a? a� afuwa arp 87 9s to 5545. VEU'S t"RONI.., LOV HAMMONO& ASSO IATFf? N'iii'S FROAI..> I,"TIANI%ION 1) &ASSOCIA1 t:S B . TMA CENTRAL March 6, 2013 UMV: 123;366 What's New and Different at Florida Hotels and Resai-ts? By Susan Young Marc 25, 2013 Mark E ting Partner Reports pled' 66 of 109 Warm Island Everglades K. �— f I r I." 0..q I Many roidA pmrwti" a 4nii up aiJ Win nrsa foat.e , NoW, if- ,0 4 witfi abo.1 Veit of,4*fryupdates Gusting the a Nmi Floti& HuM# roMi,*m o at 5`i644 Wf Linage " in St. Agm� ca,ii, this *~, as -*U as at ath w toenh, MA", 11&^ », Wr40 -W#'I Yw t Y waif Im t!w,', WPadiii`; ',Ouwl o* Sw%mf* $ ,kv, tga�tF ,WA Flo"U, t" N,4g- scxh Hotel & C'.3f t1uh tMiaWt pha"e $14 wd&lm t1% 55 the ow-Sof a of ta� *ep it 119 IWA *r4 x W,,gr. Ii* km m Fifth Street ('e'm , "WoVI h � 3 K-tiy comput tej a 5 9 " "Aim d lts tw TNIV r�, new 114 t^-*t sWm - ra",V.� (Im Z fth lk�mk f1m tt. tier's Tiw 'i m - ab a d %zipatHr.t V'", rw-,ts tuytCt t±mvlwt, 41te-qxW t", aftem . s(w m, W.1 e,"mv =*tot a,! owtnen. N'tXVS fRONI LOU IIA M MON D & ASSOCI Aus c�4 March 25, 2013 Marketing Partner Reports 9 a -g t 67 of 109 land Looking Forward des • Pet - Friendly FAM in May • Upcoming written materials • Meetings Packages Release • Spa Offerings Release • Upcoming media outreach • Stress Awareness Month Spa Treatments • What's New in 2013 LOU Thank you! Proud to be your Partner in Paradise! H:3 hlMOND & ASSOCIATES I',U Y(iNK , - IH 43l --,l msDssmRo o os/oz/zoxs C COauzom xmnxTr TOURIST rax xzo neeoRr BY aCcoom-F TYPE e emaE I I "° AmuzrmsnT °° OCT N NOV D DEC J JAN F FEB M MAR xea MAY J JUN J JUL A AUG s sm1i T TOTALS zanw s saza 1 1368 7 7009 s smzo o -------------------------------- - ozuzz w* comoomrm1nw *^ ------------------ - ---^^--- OCT N NOV D DEC J JAN F FEB m mmo upa MAY a aom J JUL A AUG S SEe T TOTALS orznm 1 19674 3 3*328 o ospms 1 129378 3 31644s °* cxm mxo/ * *° OCT N NOV D DEC � � F FEB � � �R�� M� - JUN J JUL A AUG y yEp T TOTALS zorz 2 2872 y yesm z zaSza 2 22963 4 47708 °° HOTEL/MOTEL °° --'---''----''--''--------''----' OCT N Nov D DEC a amm F FEB m mmm Apo MAY J JUN J JUL A AUG m moP T TOTALS 4953o4 s susc«o 8 817839 u u«zzzs 1 12970e6 4 4074584 ------- - -------------------------------------- OCT N NOV D DEC J JAN F FEB m mma amy MAY J JUN J JUL A AUG S SoP r roruco v+zn m mozz 8 8739 1 10799 z zwarr 5 ---'-'---'''--'--------'---- ' 54646 °~ wmmzLo goMm nAmv * '-------'-'--~----''--------------..- OCT N Nov D DEC J JAN F FEB M MAR APR MAY a aom J JUL A AUG S SEn T TOTALS 126 a anz z zsnu 1 1306 z zoza s soma °* SINGLE emMzLz *° OCT N NOV D DEC J JAN F FEE M MAR APR MAY z zmm J JUL A AUG S Sme x xnzALs am*nu e eux«o z zyroz o os*oa o orozr z zozoro °= aEvLron °° '-'-------'-----'-------''- OCT N NOV D DEC J JAN F FEB m mao APR MAY a aom J JUL A AUG m mEn T TozuLa osozr s s»oou 6 69632 u uuz»zy 5 543847 9 -- _ -- _ -- _ - - _ _ -- _ 953717 - _- - _ _ - - - _ _ - -- - - -- - - - _- - - - _ � � � �-------------------------- -----~~----------------^--------------------------------~—` +° zoTwLa *° OCT NOV DEC JAN FEB MAR APR MAY JUN mTL AUG SEP TOTALS 627861 734415 e5e221 zzrawrr 2057493 5655471 1*3320mu os/mz/zozz noLLzoa connTz ruoRzor TAX YTo oeposT BY rrry pxu*o z ++ NAPLES °° OCT NOV DEC JAN PER MAR APR MAY JUN JUL AUG SEP TOTALS _154953 197464 __260272 __3448e6 ------------------- _*zms«7 _____ --------- -------- _ --- __________________________z3uozoz_ *° Munco znLxmo *° OCT NOV DEC JAN FEB wma APR MAY JUN JUL AUG ooe rnraLo _1nooup__1nss43__za6v$*__2«*o3z__44oyoz______________________________ __________________________~_~zo4os4n_ "° zmMomu.HE °° OCT NOV DEC JAN FEB ommR APR KAY zom JUL AUG aEn TOTALS ___4sr_____r«»_____nn4_____as«_____nw2______~___~___________________`_________________________________a�*a_ ^* mvEwGzAoos czTs °° OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP TOTALS 6*21 ------'----------------------- sao, 8340 9878 - ---------------------------- zxzsz ------------------------ ----------------------- «soor -' coLLzou cooNrx =^ OCT NOV DEC zxm FEB wum APR MAY JUN JUL AUG SoP ronALa 272701 -------------------------- a*uozu +92871 sraror 1172851 ------------------------------------------------------------------ uoryyou -'' °* ozHsm ocT NOV DEC JAN FEa MAR mpm MAY JUN JUL AUG Soe r:rxLa ------------------- - ------ — --------------------- --.------------------------- ~* rorxuS ^° --------------------- oor NOV DEC nmm FEB MAR xeo MAY IJnm JUL AUG sup roTxLa *27861 rs*wzn ospzzz 1276*77 2057493 5655471 FISCAL YEAR (OC-'TOBER THRU SEE - '`EMBER) TOTALS March 25, 2013 FEBRUARY 2013 Marketing Partner Reports 9 a-g (MONTH OF JANUARY 2013 VENDOR TAX CC;LCV-'C-rlON) BREAKDOWN FISCAL 2011-2012 FISCAL 2012-2013 DIFFERENCE 0/0 OVERALL COLLECTIONS MONTH TO MONTH 1,907,069 2,057,493 A- 150,424 7.89% YEAR TO DATE 5,257,398 5,655,471 + 398,073 7.57% HOTEL / MOTEL MONTH TO MONTH YEAR TO DATE 1,113,647 3,685,800 1,297,086 4,074,584 183,439 388,784 16.47% 10.55% REALTORS MONTH TO MONTH 590,015 543,847 46,1.68 7.82% YEAR TO DATE . . .............. .......... . .... . ............. . . ........... . .. . ........ . ............ . 982,498 953,717 28,781 2.93% INDIVIDUALS (APTS/CONDOS S F HOMES) "-MONTH TO MONTH 155,923 173,105 4- 17,182 11.020011-1 YEAR TO 519 42,228 FY 13 TDC Revenue Report March 25, 2013 31-Jan-2013 Marketina Partner ReDorts 9 a-a Budget tj Or 1UV FY 13 Adopted FY 13 (5%) FY 13 Net Variance to FY 13 t Description Fund Budget Reserved by Law Budget FY 13 Forecast Budget Beach Facilities 183 2,368,600 (121,600) 2,247,000 2,368,600 0 TDC Promotion 184 3,588,800 (180,800) 3,408,000 3,588,800 0 Non-County Muse 193 342,000 ('17,100) 324,900 342,000 0 TDC Admin 194 1,667,700 (83,400) '1,584,300 1,667,700 0 Beach Renourishr 195 4,809,000 (297,900) 4.5'11,100 4,809,000 0 Promotion DisastE 196 0 0 0 0 County Museums 198 1,579,100 (79,100) 1,500,000 1,579,100 Gross Budget $14,366,200 (779,900) $13,575,300 $14,355,200 $0 Less 5% Rev Res (779,900) Net Budget 13,575,300 Collections Budget :Actual Collected to % over FY 12 % over FY 11 % over FY 10 Month FY 13 Cum YTD Date collections collections collections Oct 627,861 627,861 4.374% 19.52% 31.12% 41,11% Nov 734,419 1,362,280 9.490% 6-18% '17A8% 34.270% Dec 959,221 2,321,501 16.172% 3.73% 27.88% 28.740% Jan 1,276,477 3,597,978 25.064% 5.62% 26.42% 20.69% Feb 2,057,493 5,655,471 39.397% 7.89% 28,49% -54,01 % Mar 0 6,655,471 39,397% Wo n1a ni a Apr 0 5,6355,471 39.397% nia n/a n/a May 0 5,655,471 39.397% Wa n/a n/a June 0 6,655,471 39.397% n1a n/a n./a July 0 5,655,471 39.397% n/a n/a n/a Aug 0 5,655,471 39.397% Wa n1a n/a Sept 0 5,665,471 39.397% n1a n1a w, a Total 5,665,471 5,656,471 7.57% 26.66% 26.43% W�t' 14,929,408 Sal to Collect 8,699,729 Tourist Tax Revenue Collection Curve 31-Jan_2013 Budget Comparison March 25, 2 ,15 Yr Collect 5 Yr Collect Budgeted Actual t1oakegoo Month History-Cum History-Monthly Collections I Collections VfIFfAte Oct 15% 3.5% 498,837 627,861 129,024 Nov 8A% 4.7% 667,994 734,419 66,425 Dec 14.0% 5.9% 847/404 950,221 111.817 Jan 22.39& 8.3% 1.189^853 1.276/477 80,024 Feb 35.1% 12.896 1.840.940 2.057.403 210'553 Mar 50.8YS 151% 2.246.008 U n/m Apr 69.1% 18.396 2.024.750 B m/ May 79.2q4 102% 1.457.110 O n/m June 85.4% 61% 882'042 O n/a July 00.3Y6 4.9% 708^049 0 n/m Aug 95.6% 5.2% 752.026 0 n/ Sept 100.0% 4.4% 638.012 O nAa Tourist Tax Revenue Collection Curve March 25, 2013 Naples, Marco Island, Everglades CVB 6arf109PartnerR ap§ Executive Summary aroIsland February 2013 Fwerglades Consumer Site Overview • Campaign traffic accounted for 33,171 visits, or 57.76 %. • The five most requested pages included Paradise Refined and Paradise Coast Golfing. • There were 57,432 visits in February -- that's 8,407 more than in January and 12,827 more than in February 2012. • There were 125,840 page views -- that's 4,731 fewer than in January and 323 fewer than in February 2012. • Time on site was down to 1:24 in February. That's 35 seconds fewer than in January and 38 seconds fewer than in February 2012. • As for signals of intent to travel, 14.98% of page views resulted in a SIT. Mobile Site Overview • February's time on site of 1:58 was consistent with January's 2:00. • There were 3,774 visits -- 11 fewer than in January and 2,504 fewer than in February 2012. • There were 17,736 page views -- 799 fewer than in January and 3,889 fewer than in February 2012. Naples, Marco Island, Everglades CVB Measurement Dashboard February 2013 LM = vs. last month I LY = vs. last year I IB= vs. Industry Benchmarks I B = vs. 2011 baseline ENGAGEMENT LY IB B Time on Site: 1:24 2:02 3.43 2.10 Minutes Bounce Rate: 39% 44% 33.0% 34.4% of Home Page Bounce Rate: 70% 59% 45.3% 55.1% Overall ACTIVITY LM LY 57,432 Total Visits 17% 28% 125,840 Page Views 4% 0% 106,457 Visits Year -to -Date (vs. 83,102 visits in 2012) 256,411 Page Views Year -to -Date (vs. 252,302 in 2012) MHESMEdia March 25, 2013 Naples Marketing Partner Reports 9 i rCo Island 77 of 109 .. F,verglades Good Not Significant Needs Attention 0 —12 % change 13% or higher change SIGNALS OF INTENT TO TRAVEL (SIT) Total conversions 14.98% 18,852 of total page views Signals of Intent to Travel See breakdown below SIT BREAKDOWN LM Guide Orders: 384 -26% Newsletter Signup: 336 -2% Deals Page Views: 3,073 -10% Stay in Paradise Listings Views: 7,805 -31% Download Guide Link: 178 -30 % BookDirect Views on Site: 359 +8% BookDirect"" Widget Searches: 3,264 -26% BookDirect"" Click - Thrus: 2,488 -28% eScapes page views: 965 -22% LY -33% +58% -85% -34% +334% +204% +6% -58% February 2013 Visits — 2010 -2013 Top 10 Cities International Traffic Over Time March 25, 2013 Naples Marketing Partner Reports 9 ##Wco Island 78 of 109 Everglades rASfi�,srt «.nr, MOST REQUESTED PAGES 1. Paradise Refined 2. Homepage 3. Current Events 4. Paradise Coast Golfing 5. Events & Festivals in Our Area Note: Canada's high was 6,301 in January 2013. tears v1isiiors city,#or.Nlch,,earto.F� ate New York 5,884 9,373 Naples 2,607 5,211 Chicago 2,072 3,614 Fort Myers 1,034 2,093 Bonita Springs 621 1,227 Toronto 531 1,059 Cape Coral 518 993 Marco Island 480 860 Boston 332 575 Jacksonville 262 859 International Traffic Over Time March 25, 2013 Naples Marketing Partner Reports 9 ##Wco Island 78 of 109 Everglades rASfi�,srt «.nr, MOST REQUESTED PAGES 1. Paradise Refined 2. Homepage 3. Current Events 4. Paradise Coast Golfing 5. Events & Festivals in Our Area Note: Canada's high was 6,301 in January 2013. February 2013 SOURCES OF TRAFFIC 5 27% so,aoo 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 Harch -12 Typed 1 Bookmarked a Referral Traffic Organic Search Traffic Paid Search Traffic Baseline average percentages for 2011: Organic Search Traffic: 40.02% Paid Search Traffic: 11.88% Typed f Boakmarked: 20.73% Referral Traffic: 27.36% March 25, 2013 Naples Marketing Partner Reports 9 Mi rco Island 79 of 109 CAMPAIGN RESPONSE 33,171 57.76% Total responses of total visits Traffic by Source (by month) April -12 relay -12 June -12 July -12 August -12 September -12 October -12 November -02 December -02 January-13 February-13 TypediBookmarked N Referral Traffic e Organic Search Traffic ■ Paid Search Traffic AML miIESMiq February 2013 March 25, 2013 Naples Marketing Partner Reports 9 Mlarc island 80 of 109 yam.... :..� 3,200 3,000 2,800 2,600 2,400 2,200 2,000 1,800 1,600 Visits By Day �0 rye rye tidy �e �e tie ryoti3�rye rye �e rye tie ryoti Q'I eryo,�� \vdl�', �CSN ", oti3Q \�oti1, y \ryd ,� \ryoti�,� \�e � \�oti3� \�06 \ryoti�1 \�oti3� \rye ,� \°\ ry \`'\ ry \�\ ry \"\ �x y\ \ ry \yo\ y \, ry \titi\ y \tip\ ry \ti °\ � \�\ ,y\ 1 41, 1 \ti ,y \N y \ti � \ti -.\V y \ti ry \V ,y \V ,y \,V 4N - \V MHESMEdia. Note: There were 3,730 visits on 2/5. Everglades VISITORS BY STATE LM LY 1. New York: 12,920 +69% +304% 2. Florida: 9,268 +.35% -3% 3. Illinois: 5,823 +32% +153% 4. New Jersey: 4,643 +85% +172% 5. Pennsylvania: 1,201 -1% +5% INTERNATIONAL Visits LM LY Visits LM LY Canada 6,473 +3% +25% Germany 1,008 +25% +43% USA: 46,543 +19°% +31% UK 516 -16% -43% International: 10,889 +9% +20% Japan 185 +340% +640% Switzerland 161 +27% +79% 3,200 3,000 2,800 2,600 2,400 2,200 2,000 1,800 1,600 Visits By Day �0 rye rye tidy �e �e tie ryoti3�rye rye �e rye tie ryoti Q'I eryo,�� \vdl�', �CSN ", oti3Q \�oti1, y \ryd ,� \ryoti�,� \�e � \�oti3� \�06 \ryoti�1 \�oti3� \rye ,� \°\ ry \`'\ ry \�\ ry \"\ �x y\ \ ry \yo\ y \, ry \titi\ y \tip\ ry \ti °\ � \�\ ,y\ 1 41, 1 \ti ,y \N y \ti � \ti -.\V y \ti ry \V ,y \V ,y \,V 4N - \V MHESMEdia. Note: There were 3,730 visits on 2/5. February 2013 DMO Competition - Quantcast March 25, 2013 Naples Marketing Partner Reports 9 ftwco Island 81 of 109 Everglades PalmBeachRxom 23,200 16,100 Fla - Keys.com 118,100 125,700 DaytonaBeach.com 63,200 40,400 Sarasotafl.org 62,000 65,5{f FortMyers- Sanibel.com 38,600 55,200 Naples, Marco Island, Everglades CVB Mobile Dashboard February 2013 March 25, 2013 Naples Marketing Partner Reports 9 a- 4arcojl 82 of 109 Everglades 11-1111 11-11 ACTIVITY & ENGAGEMENT BROWSER LM LY LM Visits 3,774 40 1. Safari 2,062 -.29% 2. Android browser 1,128 -11% Page Views 17,736 4' 13, 3. Safari (in -app) 312 +31% 4. Chrome 145 +15% Time on Site 1:58 2:00 1:22 5. Internet Explorer 61 +20% COUNTRY CITY LM LY LM LY U.S. 3,426 -2% -34% 1. Nashville 454 +2,927% +4,440% International 348 +16% -69% 2. Naples 343 -15% +36% 3. Jacksonville 215 N/C +2,588% 4. Orlando 186 -8 °l0 -43 °!° 5. New York 156 +10% -67% 6. Westport, Ct. 152 +7% +15,200% 7. Fort Myers 114 -8% +27% 8. Bonita Springs 74 -13% +311% 9. Atlanta 68 -72% -61% 10. Cape Coral 62 +41% +82% II' Metric Definitions March 25, 2013 Maples Marketing Partner Reports 9 Marco Island 83 of 109 Visit —This metric tracks the total number of visits to the website, both unique and repeat. Unique Visitor —The metric counts each visitor's first visit to the site during a specified time period. Page View — A request to load a single page of a website. Fwerglades Baseline — The average of a metric for the previous year. The baseline represents the standard level at which we wish to keep metrics at or better than. Bounce Rate - Percentage of visitors who view only one page on the site and exit immediately. Sometimes called the Single Access Rate (Bounce rate = Single Accesses /Entries). A "good" bounce rate is considered anything below 30 %. Not all bounces are bad, however, as a visitor who links off to a partner website could also be registered as a bounce. Signals of Intent to Travel (SITS) — A measurement that captures conversion events that indicate a strong desire that the site visitor will travel to the destination. The SIT conversions are unique to each website. Some conversion examples include ordering a visitor guide, signing up for email newsletter, visiting a deals page, clicking through to a booking vendor, visiting the detailed listing of a hotel, activity or event. Typed / Bookmarked — This is traffic that comes from a user either typing the website address directly into their web browser, or they have bookmarked /favorited the site and enter the site by opening the bookmark on their computer. March 25, 2013 Marketing Partner Reports 9 a-g 85 of 109 Naples, Marco Island, Everglades CVB A:',o "'ial Marketin Dashboard 9 February, 2013 March 25, 2013 Marketing Partner Reports 9 a -g 86 of 109 Web & Cam • Visits to the website are up to 57,432 from 41,415 last month with the campaign drawing 33,171 visits • February's leading traffic source to the website is the online weather banner in New York with 7,573 visits, followed by Google search and the online Canadian weather banner with 5,872 visits 0 42.25% (not set) 24,26E Visits 41.23% paradise refined 23,68v Visits 3.86% winter - 2012113 5.6-67 Visits 5.30% Paradise Coast Golfing 3,^48 Visits 1.26% retargeting 74C Visas 0.08% Other 31 Visas March 25, 2013 Marketing Partner Reports 9 a -g 87 of 109 Social Traffic & Analytics • 17.8 million page impressions across 2.5 million users on Facebook, and 273 thousand impressions on Twitter — a 125.6% increase over January on Twitter • Increase of 135 fans on Facebook and 211 followers, 634 link clicks, 86 mentions and 45 retweets on Twitter this month • Visits to the website via social referral increased from 556 to 701 visits, a 23.85% increase partly due to continued Paradise Refined campaign • Twitter interaction is up from 38 in January to 131 users in February due to increased engagement and Facebook up from 977 in January to 1,700 users in February • Facebook impressions in Chicago increased from 961.5k to 1.2m and New York 1.1m to 1.3m due to current campaign Visits: 57,432 Visits via Social Referral: 701 Conversions: 1,672 Assisted Social Conversions: 19 k, AAA,, A Last Interaction Social Conversions: 14 March 25, 2013 Marketing Partner Reports 9 a -g 88 of 109 Email Campaigns • The open rate for February's Consumer escapes was 2,928 opens (11.91 %), a slight decrease over January's distribution, but averaged an impressive 1.6 link clicks per person • The click through rate (CTR) for the February's consumer escapes was 13.77 %, a significant amount higher than the industry average 2.71 %* — most popular link was hiltonmarcoisland .com /SpecialsPackages with 79 clicks • The Philadelphia Save the Date received 43 opens (34.13 %), and a 4.65% CTR — The Philadelphia Invite earned 50 opens (39.37 %), and a 2% CTR • The Atlanta Save the Date received 65 opens (36.11 %), and a 13.85% CTR — The Atlanta Invite earned 62 opens (34.25 %) and a 6.45% CTR • The New York Times Leads received 127 opens (39.08 %), more than doubling the industry average open rate of 14.5 % ** and received a click through rate (CTR) of 17.32 %, an average of 1.91 link clicks per person • * MailChimp Email Marketing Benchmarks by Industry • ** MailChimp Email Marketing Benchmarks by Industry arrakthrough 9fl ffs from tfw lat met arrokshrough Results from the rntrmrl OtheriUnknown 19 Magazine 980 Friend/Relative 3 Meeting Planners 3 Naples, Marco Island, Everglades CVB Request Summary by Source For the month of February 2013 March 25, 2013 Marketing Partner Reports 9 a-g 96 of 109 Website 3 Office Guide )9 Total Inquiries: 4,501 Website 491 Friend/Relati 9 Other,'Unknown 23 Naples, Marco Island, Everglades CVB Request Summary by Source For the month of February 2012 March 25, 2013 Marketing Partner Reports 9 a-g 97 of 109 Magazine 1,66-9 Total Inquiries: 2,193 Golf Guide 5,541 ToW Ingx4r*s: March 25, 2013 Marketing Partner Reports 9 a -g 98 of 109 Naples, Marco Island, Everglades CVB Request Summary by Source Calendar Year to irate 2013 Planners *laiive ie per known gent Ik Mail est ice March 25, 2013 Marketing Partner Reports 9 a -g Results Analysis 99 of 109 Request Summary by Source Slide February 2012 — there were 1285 leads generated from Southern Living. In February 2013 11 leads generated and I believe that we will see additional leads in the month of March. February 2013 —there were 3199 leads generated from Play Florida Golf 2013. In February 2012 ads were not purchased in this Pub. February 2013 — there were 496 leads generated from NY Times Travel Show 2013. In February 2012 there were no leads. Consumer Directories 116 Maples, Marco Island', Everglades CVB Request Summary by Leisure Markets For the month of February 2013 March 25, 2013 Marketing Partner Reports 9 a -g 100 of 109 Consumer 432 lagazines Total Inquiries: 843 March 25, 2013 Marketing Partner Reports 9 a -g 101 of 109 Naples, Marco Island, Everglades GVB Request Summary by Niche Markets For the month of February 2013 Niche Markets 199 (Golf) Total Inquiries: 3,631 March 25, 2013 Marketing Partner Reports 9 a -9 Inquiries — Leading 4 CountrlL�i09 2012 USA Canada Brazil UK February 2013 2013 USA Canada UK Germany Inquiries - Leading 6 States February 2013 2012 Ohio New Jersey Florida Texas New York Illinois March 25, 2013 Marketing Partner Reports 9 a -g 103 of 109 2013 Florida New York Pennsylvania Illinois California Ohio March 25, 2013 Marketing Partner Reports 9 a -g Collier County C V B 104 of 109 Inquiries by Type Calendar Year February 2013 Y -T -D Phone 179 21346 Publications 4965 36,166 Web site 344 47056 Info@ Pa rad iseCoast 1 2 March 25, 2013 Marketing Partner Reports 9 a -g Misc. CVB Services 105 of 109 Calendar Year February 2013 Y -T -D Info Ctr Shipments 57505 301435 Editorial Gen Calls 55 640 Mtg Planner Calls 0 7 Storm Info Calls 0 4 Storm Accommodations 0 61 Sports Council 0 0 Film Commission 0 5 Travel Agent 0 5 March 25, 2013 Live Chat by Topic 06ofti1 9PartnerReports9a -g February 2013 By Topic Topic # of chats Minutes Min /Chat Year to Date Cumulative Accommodations 1 6.4 6.4 48 Beaches 1 5.5 5.5 11 Charters and Tours 1 5.0 5.0 9 Dining & Nightlife 1 7.4 7.4 8 Misc. 1 5.4 5.4 45 Relocation 1 5.3 5.3 9 Totals 6 35.0 1 5.8 1 130 March 25, 2013 Marketing Partner Reports 9 a -g Live Chat by Page 107 of 109 February 2013 BY PAGE Page # of chats Minutes Min /Chat History & Heritage 0 0.0 0.0 Home Page 6 35.0 5.8 Totals 1 6 1 35.0 1 5.8 Misc. Services March 25, 2013 Marketing Partner Reports 9 a -g 108 of 109 February 2013 Media Month YTD % YTD Meeting Planners Market Group Fulfillment 1 3 7 %° GAP 1 4 9% Meeting Planner Kit Fulfillment 5 17 38% Meeting Planner Non -Kit Fulfillment 1 2 4% Post Show Followup Florida Huddle February 2012 1 1 2% Meeting Planners 9 27 60% Promotions PPD 2011 3 4 9% PPG 2011 1 2 4% PPP 2011_ 0 3 7% Promotions 4 9 20% Tour Operators Other /Unknown 2 6 13% Tour Operators 2 6 13 %° Grand Total: 15 45 DIRFCTOR'S REPORT Recent Activi March 2013 Sports Council ol'Collicr CountN, Board. Meetings DMAI Accreditation Standards Committee Conference Call Naples Depot Exhibit Opening zn� ITB Berlin Germany Trade Show March 25,&13 Tourism Staff Reports Sag Met with 22 European Tour Operators and Jounialists in to discuss future visitation Tourism Day inTallahassee meetings with legislators Destination Marketino Association Foundation Dinner t" Destination Showcase trade show in Washington DC Met with National Association Meeting Planners Meetings with US Commercial Service on International research ACE GROUP CLASSIC RECAP: March 25, 2013 Tourism Staff Reports 10 a -g 2 f Um pxadjw, WEBSITE CVB had banner advertisement and video (provided by CVB) on the official ACE Group Classic Tournament website linking to Naples CVB website and logo on partner page of Tournament Website Iwo Rotating CVB ads, 22,969 impressions (link to Spa) • 36,926 impressions (link to Paradise Coast Golf) Tournament Website Tournament Month Total Visits — 15,744 Total Pageviews — 53,363 Tournament Week • Total Visits — 10,403 • Total Pageviews — 36,164 a. I al. SALES DEPARTMI,'�' 'NT- Debi Del3enedetto and ,lennifer Leslie Industry Relations — Sales March 25, 2013 Tourism Staff Reports 10 a -g 4 ,Njph% I ntt • Hosted Two Sales Missions in Atlanta 29 Guest for lunch and dinner cooking school events — these were great teambuilding and relationship building events • Hosted lunch and dinner events and sales mission Philadelphia Feb. 27 & 28 • Golf Leads for four cities by Play Florida Golf shows attended • All show and sales mission leads and follow up completed New Product Development • Planning Group Sales meeting with hotel, attraction and Transportation partners for quarterly review and training. • Planning Idss partner training event • April 2 Advisory Roundtable event planning Familiarization Trips • Planning continues for events presented for HelmsBriscoe, HPN, IAGTO, elite Meetings • Sites for open RFP's two planned for March and one for April Trade Shows • Attended Global Medical Conference Philadelphia Feb. 28`" • Attended Play Your Meeting in Atlanta • Attended PCMA networking event in Atlanta RFP's and Booked Business • Current report dates - sent out 13 RFP leads to hotel partners • Booked 1 group for a total of 80 room nights and $23,500.00 in estimated economic impact. Sponsorships RFP Enhancements We got six new requests for RFP enhancement funding for this period totaling $15 K. We have ten events and $34 K pending. Nothing new booked. Two were lost. March 25, 2013 Tourism Staff Reports 10 a -g 5 o@ \jArt: #a tit 1 I1C.113LIC RELATIONS & COMiM13NICATION:S - JoNell Modvs & An rela Aline • Itinerary, book signing and more for Nat'l Geographic visit with LHA • Meet with County video team • Promotion and brainstorming meeting with SWFL Adrenaline soccer • Updates to local /regional media lists • Spring events information and photos for Spring advertising insert (Collinson Media) • Website • Social Media • Facebook posting & interactions — 100% in -house PR team • Twitter @ParadiseCoast main destination account — 50% in house • Naples Illustrated reception for April issue • VISIT FLORIDA Media Reception Events, New York • PRSA monthly meeting — marketing update from The Philhamonic • Consult with Ritz - Carlton team about summer renovation • Consult with County liaison to Historic & Archeological Preservation Board • Collect competitive quotes for media monitoring and database system. • LHA bi- weekly phone conference updates News Releases • Keith Bellows book signing event • Meetings Packages • What's New, Hot & Happening 2013 — updates and post to media center, distribute to LHA and International agencies. Top `Good News' Publicity Marco Island Included in National Geographic Book `100 Places That Can Change Your Child's Life' FOX Network —March 11 Keith Bellows interview segment profiling three of the destinations featured in his new book '100 Places That Can Change Your Child's Life — one of them is Marco Island and the Dolphin Explorer experience. He chose London, the Galapogos Islands and Marco Island. Segment length 3:17. Advertising purchase equivalent: $84,000; Audience: 960,000 HH; 620,000; age 25 -64 March 25, 2013 Tourism Staff Reports 10 a -g 6 Martot -lin l American Idol Finalist Lazaro Arbos from Naples This is just a sampling of the extensive coverage for the American Idol finalist from Naples Naples Daily News — March 15 Fans reward Collier contestant with fourth highest vote total on American Idol Fox Network — March 14 American Idol — coverage from Naples viewing party of friends of Lazaro Fort Myers News -Press — March 13 Naples American Idol hopeful Lazaro Arbos cheered Story reporting that a FOX Network film crew will show a viewing party at Rita's Italian Ice in Naples during the 3/14 "results" live broadcast. USA Today — March 12 American Idol finalists in their own words Naples Daily News — March 8 _Local "Idol" contestant t7ets nod from fans. makes show's Top Ten Naples Daily News — March 6 Naples 'Idol' contestant already a star in eves of friends, family General Destination News Tropicalia, Sunday magazine in Fort Myers News -Press — March 17 COVER STORY: Wildliflower Walks Provided writer with information about three area wildflower events for cover feature story. Naples Florida Weekly — March 14 Keith Bellows book signing listing Tourism Business Naples Daily News — March 15 Making a pass: Crews closing, in on getting Clam Pass Flowing again WINK -TV —March 13 "Toronto Blue Jays to Southwest Florida? JW quote referenced in story to state that there are no negotiations underway Fort Myers News -Press — March 8 I.ee, Collier tourism high season off to a hot start Assisted writer with background information, hotel contacts March 25, 2013 Tourism Staff Reports 10 a -g 7 0 NA ktar(,0 we^rptl�sfr+ ���- Naples Daily News — March 5 Naples Ritz - Carlton beach resort closing for two summer months for renovation Ft. Myers News Press — March 5 Naples Ritz- Carlton resort to close for 2 months for renovations Ft. Myers News -Press — February 26 Collier County: Tourism numbers pleasing, Positive report based on data presented at Feb. 25 TDC meeting and additional info to writer. National Publicity Highlights FOX Network —March 14 Viewing party from Rita's Italian Ice in Naples with supporters of Lazaro Arbos FOX Network —March 11 Keith Bellows interview segment profiling three of the destinations featured in his new book '100 Places That Can Change Your Child's Life — one of them is Marco Island and the Dolphin Explorer experience. Delta Sky magazine — March Destinations /Bret Baier in Naples, Florida Full page profile of the delights of Naples is presented as a first- person account by Fox News' Bret Baier, a frequent visitor with family in the area. Southern Living Magazine — March Traveler — Southeast Insider "Happenings in Your Area "; Naples Craft Beer Fest Social Media Facebook Destination Facebook page 100% handled by in -house PR team for posting and interaction with followers. Top reach from a post was for a photo of camping in the Ten Thousand Islands — Reach 5,800. Twitter Destination Twitter account @Paradise Coast split 50 -50 between in -house PR team and Paradise digital team. ParadiseCoast , < � ,o�:. w.ww..americaiiidol.,con !�.otePlease., vote t'or Lazaro from Naples! March 25, 2013 Tourism Staff Reports 10 a -g 8a� �«4xrcratIarul ParadiseCoast Thanks for including Island, in al oxNQs interview about _ii Nac(.Wo book! http: /ibit,l %;A 'Yi);N ParadiseCoast­" <� dig w' ,;, apics `* � a�c��Isiand tops national leaderboard for iigolf holes per capita: http:� bit Iti/Ll r�IetI via;ii;rxln ParadiseCoast We LOVE a'i'l corn;d..o q_? ov0 She LIVE PAINTS her custom T- shirts at : Bi3 l!s, Gateway Shoppes " ttpi Fri. 3/8. ParadiseCoast - r, The muddiest race happens this weekend in , Naplc, bTq) tit h0k %a ki ParadiseCoast - :, rl sfa�el'a t -t rues A fact - filled, flavorful take on burgers in the Naples/Marco Island area. Are you hungry yet? hap nit..y_� 4'IAM:rq Media Assistance Local • WINK -TV — Mike Walcher o 3/13/13 — Referred inquiry by WINK to JW regarding whether Toronto Blue Jays had been in contact with our department regarding possible Spring Training • Ft. Myers News -Press — Laura Ruane 0 3/11 — Provided details on Big Cypress guided wildflower walks, all made it in to 3/17 Tropicalia cover story about wildflower walks 0 3/5/13 — Provided info on FLOR500 Wildflower Art Exhibit and upcoming CREW Wildflower Festival 0 3/5/13 — Provided contact information for LaPlaya so she can visit to take photography for Friday article on business after Easter • Naples News Media Group — Jonathan Utz o Sharing a lot of our video footage /segments for a use during a Scripps major conference /awards program Naples Illustrated — Dorothea Hunter Sonne and Kat Smith — Naples Illustrated o 3/6/13 — Talked during magazine's reception to launch the April issue • Reel Talk ESPN Southwest Florida Radio — Rob Modys • Joint appearance /presentation for Vanderbilt Fishing Club • Forward Collier Co. red tide update bulletin weekly • Forward Big Cypress 3/15 Night Sky event • Forward Nina/Pinta event info National March 25, 2013 Tourism Staff Reports 10 a -g 9 ttacisirt USA TODAY Go Escape Magazine (Summer Issue) — Annette Thompson o Provided information on guided swamp walks, but in review she is going to change her story pitch to the editor since those guided activities aren't offered in summer. JNM suggested: kayak fishing, motorboat - assisted kayak eco trips, exploring at Audubon's Corkscrew Swamp Sanctuary and the likelihood of the summer ghost orchid bloom. • Plan Your Meetings magazine — Mark Baxter o Sent custom photo folder and checked to see if any info needed • AirTran GO magazine — Whitney Tressel o Last minute notice — found and paid for accommodations for art director /photographer to shoot May issue Cover Story for AirTran GO magazine. Worked with team at Sea Gone Fishing for sunset multi - generational family fishing photo. • Rod O'Connor, AirTran GO magazine o Developed itinerary, arranged hotel /activities and info assistance on Marco Island FAM for feature in May issue. Magazine chose as COVER FEATURE. o FAM March 4 -8 • VISIT FLORIDA — information about luxury hotels, restaurants and experience ideas submitted for a top magazine lead (blind editorial lead). • VISIT FLORIDA —met with over 40 top national travel journalists at media reception events in New York • National Geographic Books, National Geographic Traveler, National Geographic Kids • Familiarization trip for editors -in -chief of NG's top magazine publications, book signing with Keith Bellows for his book mentioning Marco Island/Dolphin Explorer. Itinerary development in conjunction with LHA. International Thanks to team member Angela Aline for handling these nearly impossible last minute international requests. Cara Magazine (Aer Lingus inflight magazine) Journalist and photographer visiting Request received: March 5 Dates requested: March 13 -16 Secured GreenLinks and Miller's World as accommodations March 25, 2013 Tourism Staff Reports 10 a -g 10 .`?: tt,xxw a C�Lwxx+C • Chris Leadbetter, The Independent Travel Supplement, UK Request received: March 7 Dates requested: March 19 -20 Secured room at Waldorf - Astoria, Naples • Alicia Taggio, solid blogger : Mylifeuntethered.com, Flight Centre and My Adventure Store online publications Request received February 28 Staying with relatives March 19 -20 Requested nature tours to be set up. Secured Rookery Bay kayak trip March 21 • Sarah Howden, Scottish glossy magazine i -On Edinburgh, plus newspaper publications. Dates requested: March 22 -24 Secured Lemon Tree Inn for two nights Doing articles about a Fly /Drive vacation from the UK to Ft. Lauderdale and Naples, with emphasis on a romantic getaway in Naples for the i -On Edinbugh glossy magazine and for Edinburgh Evening News. Website Updates Media Center Added news releases to online media center. • Keith Bellows book signing • What's New, Hot & Happening for 2013 Landing & Info Pages Updated the Getting Here page with the latest number of nonstop flight destinations at RSW and added Taxi Time to the list of airport transportation providers. Beach Conditions • 3/14/13 — Updated page to remove red tide info • 3/5/13 — Updated page with beach renourishment/dredging project info, red tide info • Medical Services New Listings • Fox Plastic Surgery Center • Skin Deep Naples • Premiere Oncology FILM OFFICE — Maggie McCarty, PRODUCTION NOTES March 25, 2013 Tourism Staff Reports 10 a -g 11 `44vka ttxrvot�.l �f�xtc^x„ • University of Miami — student film Thesis film shot in Everglades Cit; includes the Museum of Everglades • Dreamtime Entertainment — TV commercial "Follow the Leaders" series for Hodges University ' American Idol Productions — tv series The popular Fox TV singing competition shot footage on local contestant Lazaro Arbos WORKING LEADS • Joker Productions — German reality tv show Season 5 of the popular show "Die Giessens" follows the glamorous Geiss family on their jet - setting lifestyle adventures (Season 4 was followed by more than 27 mil viewers) • DIY — TV series New series "Desperate Landscapes" looking to makeover a homeowners' yard and garden • October Films — documentary • ITZ — car commercial • University of Miami — student thesis film -Moved to Summer 2013 • "The Shallows" — indie film. The OFE has had no re- application for tax incentive • KCS Prods. — indie film- Preliminary casting has begun ' Pacific Productions — still photo Los Angeles based agency is planning to shoot on various area beaches ' Picture Frame Entertainment — TV series • First Shot Productions — print ad Commercial production agency considering local locations. Permits pending • Peter Anthony Group — indie film OPERATIONS March 25, 2013 Tourism Staff Reports 10 a -g 12 ' Apk% 3,jmvo t €tast�t T,verg" ■ Issued film permits • Location library upload ' Lead /inquiry response ■ Monthly Revenue Tracking Followed -up with activity worksheets to clients Recorded data ■ Client Management ' - Opened a production file for each inquiry ' Create content for social media (Twitter, FaceBook, LinkedIn) ' Continued work on Florida Film Commissioners Handbook for Film Florida. To be presented at the Annual Board meeting — June `13 ■ Conference Call /Film FL Legislative Committee ' Designed and created traveling booth for Film Florida seeright EVENTS • 2013 London BE Production show ' Media City Manchester Reception A team of Film Florida members traveled to the U.K. to participate in the London Production Show. This is the first time Collier County has participated. This tradeshow focuses on innovation, product showcases and education for the production services, content creation and management as well as delivery industries. While in England, Film Florida hosted an event in Manchester in an effort to educate attendees about our State's incentives, locations and concierge services to encourage decision - makers to bring more projects to Florida. Manchester in recent years has become the hub of British television with the movie from BBC to its newly- developed Media City. The team made sales calls in Media City and was able to invite personnel one -on -one to attend the reception later that evening. (A list of all contacts from both events is available at the film office.) The London Production Show known formally as Broadcast Video Expo (BE) 2013 in ! II London Excel is a showground for P upcoming film makers. With March 25, 2013 Tourism Staff Reports 10 a -g 13 % h%rt,es tt ux i over 200 of the most important producers together with big names like Sony, Apple ASE, Adobe, Canon as well as new exhibitors like Sonifex, Ikonoskop and others. Broadcast Video Expo ' 1 3 in London Excel also focuses on the newest technology in video production. Important video and audio producers and dealers, appreciated technological specialists, original talent and progressive media leaders are all under one roof at the London Excel venue. Broadcast Video Expo in London Excel attracts a great number of exhibitors and visitors from UK and beyond. The London exhibition offers unlimited resources with more stands, dedicated seminars, workshops and conference sessions that enhance industry skills and knowledge. Broadcast Video Expo ' 1 3 in London Excel is an opportunity to take in the latest products and technology in the video production market. Clients are able to explore a complete production chain, from camera to screen; network with thousands of industry professionals and learn best practice from some of the best practitioners in the country. Film Florida was able to meet with location scouts, producers and independent filmmakers as they walked the aisles of this show that offers a vision of the industry's future. As a marketing tool and take -away item Film Florida gave its clients bright orange iPhone /iPad chargers (adapted for U.K. use) with the logo "Film Florida Orange Juice" and the organization's website. The item became one of the show's most popular items. • 20`h Anniversary Event, Big Cypress Gallery In commemoration of twenty years at their Big Cypress location, photographer Clyde Butcher invited friends and collectors to celebrate the occasion with a private showing of his latest works. SPORTS COt NCIL _ Chas O'Brien Events Booked March 25, 2013 Tourism Staff Reports 10 a -g 14@5.4plvn XUnolt1xn E • Champions League Soccer Tournament, April 5 -6, 2013, 240 visitors, 100 room nights. • ASA Adult C Softball Qualifer, May 4 -5, 2013, 24 teams, 480 visitors, 260 room nights. • Sweetbay Memorial Cup Soccer, May 24 -26, 2013, 1500 visitors, 725 room nights. • STX Paradise Shootout Boy Lacrosse Tournament, November 8 -11, 2013, 3000 visitors, 2100 room nights. Anticipated Totals 5,220 visitors, 3,185 room nights Events Hosted • IBC Nations Baseball Youth SWFL Spring Break, March 15 -17, 2013, 20 teams, 400 visitors, 200 room nights. • FYSA State Cup Soccer 14U Girls, March 23 -24, 2013, 34 teams, 1000 visitors, 500 room nights. • SWFL Freedom Sports NIT Adult Softball, March 23 -24, 2013, 30 teams, 450 visitors, 200 room nights. Anticipated Totals 1,850 visitors, 900 room nights Pending • EVP — July 2013 Sunshine State Games Sand Volleyball Stand Up Paddling Event • USSSA Baseball July 16 -21, 2013, 50 -70 team tournament • IBC Youth Baseball Tournament July 2013, 35 -50 team tournament • IBC Youth Baseball Tournament August 2013, 35 -50 team tournament Development Highlights Summary • Travelled to Tourism Day in Tallahassee to meet with legislators and Florida Sports Foundation staff. • To date in 2013, 19 events booked for economic impact of $9 million, 22000 visitors and 11,045 room nights. • Conducted meeting and site visit with Vanderbilt Beach Resort to discuss EVP Volleyball Events. March 25, 2013 Tourism Staff Reports 10 a -g 15 @ 4p4r% xtar,�o l�.I • Met with Jeff Butzke, President of Southwest Florida Adrenaline Soccer Franchise to discuss promotion opportunities. • Met with corporate members of the Sports Council to discuss sports marketing efforts. • Held meeting with IBC/ Nations Baseball representative Sandra Menendez to discuss dates and tournaments for 2013. Continuing to meet with hotel properties throughout the county and region. March 25, 2013 Tourism Staff Reports 10 a -g HIGHLIGHT OF THE MONTH: Co -op campaign with Virgin Holidays & Visit Florida — expected March /April 2013 Confirmed participation with this major UK campaign_- which will reach both trade & consumers via a multi faceted campaign that will target multiple booking channels: • Creating a Florida Facebook Hub • Virgin Holidays own .Social Media ..channels — Twitter / existing Facebook site • Inclusions within emails to Virgin holidays database • Retail via 110 stores nationwide Co -op campaign BA /BA Holidays & Visit Florida - expected date April 2013 Confirmed participation with this major UK consumer campaign via the following channels: • Online — Across sites such as Yahoo, Facebook, Opodo and Skyscanner • Press — A mix of daily press and Weekly magazines /supplements that index against the target audiences •' ba.com MARKET ACTIVITIES: Market Update VISIT USA INTRODUCES NEW CHIEF OPERATING OFFICER - PAUL VERHAAK, COO The Visit USA Association UK (VUSA) is delighted to announce the appointment of Paul Verhaak to the position of Chief Operating Officer (COO). Verhaak steps into the role previously held by the late Alan Waddell, who sadly passed away in September 2012. He is tasked with leading VUSA's small operations team and delivering on goals set by its volunteer Board and Committees, reporting to the Association's more than 200 voting members. Global Travel & Tourism industry defies economic uncertainty by outperforming the global economy in 2012 — and predicted to do it again in 2013 The Travel & Tourism industry has outperformed the global economy in 2012 — growing faster than manufacturing, retail, financial services and communications. The industry has grown its total contribution to GDP by 3% and increased the number of jobs by five million to 260 million. It means that, for the first time, one in 11 of all jobs in the world is now supported by Travel & Tourism. March 25, 2013 Tourism Staff Reports 10 a -g 17. a ABC National Newspaper Round -Up UK: January 2013 - FYI The New Year shows a promising start for the national press with period on period circulation increasing by 2.1% for the daily newspaper market and 1.9% for Sunday newspapers. The Financial Times circulation has continued to decline with a 3.8% decrease in January, however, whilst circulation declines, readership figures show a YoY increase of 0.6 %. The Independent and The Times also record a decline in circulation, with a 1.6% and 1.4% decrease, respectively, whilst The Guardian has seen a small circulation increase of 0.1 %. The Daily Telegraph's PoP circulation has increased by 1.5% (8,352 copies), whilst YoY circulation has decreased by 6.8% and readership by 13.8 %. i continues to grow in popularity, with a PoP growth of 2,169 copies (0.7 %) and an impressive 20.8% YoY growth, making this publication the only quality newspaper to record an increase in circulation from January 2012. Further to this i has also seen YoY readership grown by a staggering 32.2 %. In the mid - market both the Daily Mail (1 %) and Daily Express (0.1 %) have reported a growth in circulation since December 2012. Whilst PoP circulation has increased, the year on year growth for both publications has declined (Daily Express: 9.7 %, Daily Mail 7.4 %). Upcoming Events DATE EVENT LOCATION March 10 -1,5 Visit Florida Media Fission UK March 22 - 24 Scottish Golf Show Glasgow June 26 -29 IAGTO North American Convention - Ongoing planning Paradise Coast MARKETING/ SALES/ PROJECTS & ACTIVITIES Activity including Trade Marketing Campaigns & Advertising /Consumer Promotions /Ongoing Activity (all activity on co -op basis with partners) March 25, 2013 Tourism Staff Reports 10 a -g 18 ; \Urtq��tast� PARTNER /PROJECT ACTIVITY RESULT Visit Florida Launch of a Florida Facebook OMMAC prepared and Facebook App platform game highlighting USPs of submitted images and key all the regions messages for inclusion BA /BA Holidays & V Objectives: To create a Florida Drop date - April 2013 - exact Florida Co -Op campaign that appeals to both dates TBC Campaign Family and non - family target markets; have presence in the market outside of the main Sale periods; raise awareness of Holidays with British Airways Virgin Holidays & Aim to drive demand for Drop date — expected March / Visit Florida Co -Op Summer /Winter'13 bookings as April 2013 Campaign well as early bookings for 2014. Together with the social media reach mentioned above — Virgin Holidays have confirmed their retail stores are currently their number one sales channel driving circa 40% of annual business. Activity to include: -Point of sale across top 50 stores *Mini Florida guides to be distributed across all 110 stores •Offers for all participating destinations across all in store plasma screens -Sales incentive for top Florida bookers IAGTO — North Planning for the June Convention Requesting Golf tournament American Convention amendment with in the Meetings with IAGTO itinerary — negotiation June 2013 Additional calls &meeting with successful — golf will now take IAGTO & IP's confirming details. place in the morning time slot Budget planning as requested by Marriott March 25, 2013 Tourism Staff Reports 10 a -g 19 5vx ''Car okland US Airtours Working on opportunity for focus Timing May /June TBC — aim campaign both direct to consumers to drive business for late & via the trade summer market & September period Brand USA Ongoing communication to seek OMMAC following up on all opportunities for Paradise Coast activity opportunities. The Corporation for participation. Aiming to have Brand Travel Promotion USA with in -kind partnership on all our co -op activity Waitrose Consumer Successful promotion now OMMAC processed winner Promotion with: complete. details - NATS are now completing the booking. NATS & Naples Bay Full recap report to follow Resort. Following up offer date — TBC by NATS. In -kind with Brand USA Travel Mole Working with Travel Mole for Confirmed an additional suitable date for distribution promotional day in UK in May. The "Race to Paradise Coast" Major focus for the host Completing the video edits — accommodations - Marco Island for distribution to UK trade. Trade golf promotion Marriott & Waldorf Astoria & VIP Fam. DIAMONDE — EUROPEAN REPRESENTATIVES March 25, 2013 Tourism Staff Reports 10 a -g 20@,5',,',V Msa(�S�rr�t GENERAL SUMMARY OF MONTHLY ACTIVITIES Tour Operators • OAD Reizen: Followed up on the room nights for 2012. Even though the 2012 season for Florida was challenging for OAD in general, they report a strong increase in booking numbers for the NAP area: With 380 room nights for summer 2012, figures are up by 71 % compared to 140 room nights in summer 2011. In winter 2011/12 they reported 50 room nights while there are 106 room nights for the current winter season. Mark is satisfied with this development and expects even a higher number of room nights for 2013 as the year started promising. • TUI Netherlands: Contacted Karen for an update on the room night numbers. Also TUI shows a slight increase in booking numbers for the NAP area: With 103 room nights in winter 2011/12 (Nov -Mar) and 122 room nights in winter 2012/13 the result is a 18% increase in room nights for the winter season. The figures for the summer season are up by 21%: summer 2011 (Apr - Oct) counted 300 room nights, summer 2012 364 room nights. • Flextravel: Also fextravel reports an increase in room nights for the current season. For the Naples are, the numbers went up from 273 room nights in 2011/12 (Apr- Mar) to 296 room nights in 2012/13. Marco Island reports an excellent increase from 178 to 360 room nights which is mainly due to very low calculated selling rates for Marriott Marco Island which made Flextravel undercutting the Swiss TO competitors. • Knecht Reisen: Contacted Lukas for an update on the room night numbers development for 2012/13. In 2011 the Naples area reported 142 room nights in 2012 201 room nights. For Marco Island, the numbers went up from 109 room nights to 137. In total this means an increase of 35% for NAP in 2012 with Knecht Reisen. It is the second time that we pay for one editorial page in the year round Knecht Reisen brochure, introducing the NAP area. Looking at the development of the booking numbers since then, we would definitely suggest participating with an editorial page next year again. We also approved the Knecht Reisen newsletter featuring the NAP area and which was part of our joint marketing campaign for 2012/13. The newsletter was sent to 20,000 consumers on February March 25, 2013 Tourism Staff Reports 10 a -g 21 54 urvo 181and 22, 2013 and to 1,000 travel agents on February 15, 2013. Please find a copy of the newsletter attached. o FTI: First of all we learned that Julia Wohlschiess will leave FTI; her successor in terms of marketing will be Laura Huetter. Unfortunately we will not be able to meet her at ITB as Ulrike Grube is the only one to participate for the Florida team. In regards to our joint cooperation we provided input for the landing page that is launched on FTI's website, as well as topics that we would like to be discussed for the radio promotion. March 02 will be the start of the radio campaign for which FTI provided an interview. More interviews will be taped during ITB and will be showcased during the rest of the month. At the end one participant of the show will win a trip sponsored by FTI through South Florida. The radio show will be followed by a travel agency promotion in May. • Explorer Fernreisen: Kathrin Ben Mansour offered us participation in a window display promotion in March for 11 agencies. We kindly denied this offer as we just recently invested in a flyer and will have a newsletter with Explorer in March. Costs would have been 3.000 Euros. We also learned that Kathrin will go on maternity leave in May; she will present her successor at ITB. • Canusa: Confirmed participation in their new project "Vacation Builder" which will be launched in the first half of May and which is highly supported by Visit Florida. We already provided input for a dedicated landing page and 10 points of interest and pictures that will be featured in this project. We will discuss this further during meeting at ITB. • Meiers Weltreisen: We kindly asked Heike Pleuter to reserve a spot for the Roadshow in July 2013. Details will be presented at ITB. • Neckermann Reisen: Finalized the production of the truck ad display for our joined promotion. The truck will be on the road March 01 to April 05, 2013 which is 1 week long than previewed. We will have tracking opportunities where the truck is driving. • American Tours: Established first contact with this tour operator specialized in USA products and provided them with access to our online image database. This is a potential lead and will be monitored and followed up. • Sport Weidenbach: Provided this golf travel specialist with information about golf opportunities in Naples and Marco Island and gave some hotel recommendations. March 25, 2013 Tourism Staff Reports 10 a -g 2 j lklmc, -IzWKI Travel Agents • Total number of sales calls: 13 travel agencies in Germany, Switzerland & Austria (Netherlands) • Reiseburo Gunther: provided this travel agency located near Hannover with posters to be used as display decoration. They have asked New York and New Orleans as well, which gives us a great opportunity to show a beach location EVENTS o Roadshows ■ Visit Florida Roadshow: Received first details about the roadshow which is to take place April 15 -19. Cities visited will be Hamburg, Dusseldorf, Frankfurt and Zurich. It is planned to have evening functions with round table sessions including multiple 8 minutes presentations, dinner and a raffle. Approximately 70 agents are expected for each city. In the mornings it is planned to visit tour operators for in -house training sessions. Sent out registration for approval by CVB. o Exhibitions • Reisen Hamburg: Participated with brochure distribution in the consumer show that took place February 06 -10, 2013. Ordered 400 Visitor Guides and 300 Maps via PhaseV. The fair counted a total number of 78.000 visitors, which is with an increase of over 20% beyond expectations. We had our brochures distributed at the Visit Florida counter at the Visit USA booth. Feedback from Visit Florida was very positive as not only the number of visitors but also the quality of the conversations great, • Free Munich: Attended the consumer show in Munich, which took place on February 20 -24, 2013. We have ordered 400 visitor guides and 300 maps via PhaseV and distributed them during the show. 1 10,000 consumers were visiting the show, which is a slight decrease in visitor numbers compared to last year. Yet the outcome of the fair was good. • Ferienmesse Basel: Participated in the consumer show in Basel taking place on February 22 - 24, 2013 with brochure distribution though the Lufthansa City Center travel agency Media Reisen, which was the USA specialist on the show. The participation was at no additional cost. MARKETING March 25, 2013 Tourism Staff Reports 10 a -g 23 `t�Apk -s t aac a s a • Facebook: Continuous maintenance if the site with increasing number of fans. • Website ■ Provided Jack Wert with those links to the tour operator product which work out fine for us. They have been implemented by their web team. Missing tour operators will be followed up with at ITB. A new addition will be Knecht Reisen for the Swiss market as we had several promotions with them these last months. • Mailings ■ Newsletter: A dedicated NAP Newsletter was sent out on February 14, 2013 to 2053 travel agents in Germany, Switzerland and Austria. The theme was Valentine's Day including promotion of the Naples Pier, Princess Sunset Cruises and general wedding and honeymoon ideas. Please find a copy of the newsletter attached. • ITB Brand USA: Provided Brand USA with an article about the Jet pack ride in Naples together with images to be included into the ITB magazine. They have blocked several sites that can be filled with news of USA partners. There are no costs for the partners but brand USA will chose which news to include. No final decision has been made by Brand USA. MEDIA o Press inquiries ■ Ab in den Urlaub: Provide the online travel agency with access to our online image database. They plan to include the Everglades into their customer's magazine issue in May. This is a great opportunity, as Ab in den Urlaub is one of Germany's leading online travel agencies. ADMINISTRATIVE /OTHER o Brochure fulfillment: a) Inquiries generated through website: 07 b) Direct inquiries: 07 c) Sent 10 German visitor guides and maps to CAN USA Touristik for information and distribution to their customers o Image database: March 25, 2013 Tourism Staff Reports 10 a -g 24 pk% �accrt,.UAd ■ Contacted Bellasera, Doubletree, Hilton Marco Island, Hilton Naples, Inn at Pelican Bay, Inn on Fifth, Marriott Marco Island, NBH, and Ritz Carlton and requested updated images of the properties to be included into the NAP training presentation o ITB preparation: ■ Scheduled appointments with out TO partners in DACH and Benelux. • Signed in for Rob Pfeffer, Jen Friede, Jack Wert and Frauke Groth for the Dertour /Meiers party on Wednesday evening. • Prepared appointment notes • Final preparation of TO Inventory 2013 for German, Swiss and Dutch tour operators • Prepared market trend overview for DACH and Benelux market VISITOR CENTER VISITATION March 25, 2013 Tourism Staff Reports 10 a -g • Conducted training for 80 visitor center volunteers. This included updated policy and procedures, Collier County events information and a fun "Where Is An Establishment Located" quiz. Please see attached. This training was done in six separate sessions for groups of 10 to 15. • Implemented new visitor tracking system at the Naples Visitor Center so that we can determine areas of the country visitors are coming from. This information will be reported on a quarterly basis. • FAM Trips to Collier County Museum for 30 volunteers, Conservancy of Southwest Florida for 40 volunteers and Naples Winery for 25 volunteers. • Staffed Ace Group Classic that was held at TwinEagles for the CVB booth. Twelve volunteers distributed Paradise Coast Magazine, Naples on the Gulf, Destination Downtown and 5t' Avenue brochures. They also handled inquires about attractions, events, restaurants and shopping in Collier. • Attended TDC meeting, CVB and Chamber staff meetings, CVB tourism awards meeting, Wake Up Naples, 5`h Avenue Business Improvement meeting, Naples Depot reception for Cuban Coffee paintings, and Marco Island Museum exhibit. • Attended Gulf Coast High School Career Fair. • Distributed information on the location of Naples Visitor Center to establishments on 5t' Avenue, Third Street and Tin City. • Distributed materials to Collier County visitor centers. • Managed operations of Naples Visitor Center. YTD Visitor Center Statistics Jan-13 Jan -12 Feb -13 Feb -12 Big Cypress 5,736 6,401 7,950 7,943 Oasis 13,941 13,601 13,542 17,595 Everglades 9,225 11,000 8,424 12,840 Immokalee N/A 198 N/A 227 Marco 942 1,033 1,159 1,465 Naples VIC 5,379 4,397 5,605 5,399 TOTAL 35,223 36,630 36,680 45,469 Immokalee moved visitor center and will reopen in March. Printed: 3/15/2013 Copyright 02013 iDSS. All Rights Reserved. Page: I of 10 Naples Marco Island Everglades CVB Sales Report March 25, 2013 d Staff Reports 11 2/15/2013 - 2/15/2013 1 of 39 Event Type: All Sales Rep;: , Debi DeSenedetto Account Name Event Name Event Type Market Type Source Event Start Scope Economic Attend Peak Requested Contracted k Partners Event End Impact Est Rooms Rooms Rooms Sent Lead New/Repeat Actual Status: CURRENT DEFINITE American Petroleum Institute API 2013 annual RFP Rcvd Corporate -Other DC 2012 11/7/2013 $30,000.00 0 100 194 0 11/11/2013 New $0.00 18 Association of American Medical Academic Practice Plan RFP Rcvd Corporate- Website 4/19/2013 $24,000.00 0 30 80 0 Colleges Directors spring roundtable Medical/Phainaceutical 4/22/2013 2013 New $0.00 12 Association Services USA 2014 Convention RFP Rcvd 0 5/14/2014 $60,000.00 0 0 370 0 5/18/2014 $0.00 2 Classic Meetings Incorporated 2013 American College of Real RFP Rcvd 0 10/9/2013 $285,570.00 770 0 770 0 Estate Lawyers 10/13/2013 $0.00 13 ConferenceDirect / L. Grogan 2014 Interactive Data RFP Rcvd 0 CVENT 2/7/2014 $128,240.00 0 225 560 0 2/1212014 Repeat $0.00 7 Council of State Chambers 2014 Council of State Chambers RFP Rcvd Association - Meetings, Networking 1/25/2014 National $66,371.53 0 55 170 0 Winter Conference Conventions, Tourism 1/29/2014 Industry Events 20 Repeat $0.00 Defenders LEMC 2014 Homecoming RFP Rcvd 0 Website 6/27/2014 $64,500.00 0 500 1,500 0 6/29/2014 New $0.00 6 Destination Marketing Association 2013 DMAI CEO Forum RFP Rcvd 0 4/20/2013 $48,585.00 0 80 237 0 International 4/24/2013 7 New $0.00 Florida Health Care Social Workers 2013 Annual Conference RFP Rcvd 0 Networking 7/7/2013 $23,500.00 0 80 220 0 Association 7/9/2013 New $0.00 10 HelmsBriscoe / C. Faust Retirement Services Planning RFP Rcvd 0 Repeat Planner 11/3/2013 $0.00 0 100 310 0 contact 0 11/6/2013 Repeat $0.00 Printed: 3/15/2013 Copyright 02013 iDSS. All Rights Reserved. Page: I of 10 Sales Rep: Debi DeBenedetto March 25, 2013 Detailed Staff Reports 11 Account Name Event Name Event Type Market Type Source Event Start Scope Economic 2A&e" Peak Requested Contracted 4 Partners Event End Impact Est Rooms Rooms Rooms Sent Lead New/Repent Actual Status: CURRENT DEFINITE HelmsBnscoe / C. Faust 2013 Legend National Advisors RFP Rcvd 0 CVENT 11/2/2013 $37,510.00 0 100 310 0 Conference 11/5/2013 Repeat $0.00 8 HelmsBnscoe / T. Baker Construction Industry 2013 RFP Rcvd 0 Chesney 6/15/2013 $30,000.00 0 75 242 0 Mission 6/18/2013 Repeat $0.00 3 IMN Solutions 2013 NCSC COSCA mid year RFP Rcvd 0 CVENT 12/3/2013 $39,440.00 0 60 245 0 mtg 12/7/2013 Repeat $0.00 10 Marco Island Marriott Beach Florida Sheriff 2013 RFP Rcvd 0 RFP 7/26/2013 National $200,000.00 0 300 940 0 Resort, Golf Club & Spa Enhancement 7/31/2013 0 New $0.00 Medicare Supplement Insurance 2013 Medicare Supplement RFP Rcvd Corporate- Phone 6/5/2013 $99,550.00 0 80 270 0 Service Inc. Insurance Service Medical/Pharmaceutical 6/9/2013 50 New $0.00 National Association of Christian 2013 NACFC annual RFP Rcvd 0 Encounter 4/23/2013 $51,250.00 0 75 280 0 Financial Consultants convention 4/27/2013 34 New $0.00 North American Millers' March Divison Meetings RFP Rcvd Association- Meetings, DC 2012 3/27/2015 National $177,261.25 0 135 465 0 Association Conventions, Tounsm 3/31/2015 Industry Events 20 New $0.00 Site Search, Inc. 2013/2014 Fla. Federation of RFP Rcvd 0 RFP's received 5/15/2013 $0.00 0 350 1,400 0 Fairs & Livestock - Out of 5/18/2013 Florida $0.00 Temple Aron HaRodesh Annual Messianic Women's RFP Rcvd SMERF Website 8/15/2013 Regional $7,500.00 0 45 98 98 Conference & Retreat 8/18/2013 62 New $0.00 The Fond for American Studies 2013 Leadership Network RFP Rcvd 0 DC 2012 10/9/2013 $16,188.00 0 60 142 0 10/12/2013 Repeat $0.00 13 The Ritz - Carlton Golf Resort, General Reinsurance RFP Rcvd 0 Phone 3/16/2013 National $500,000.00 0 281 857 0 Naples Corporation 3/22/2013 0 New $0.00 The Ritz - Carlton, Naples Massachusetts Bankers RFP Rcvd 0 RFP 4/21/2013 $465,000.00 0 200 825 0 Association Enhancement 5/1/2013 0 New $0.00 Printed: 3/15/2013 Copyright 02013 iOSS. All Rights Reserved, Page: 2 of l0 Sales Rep: Debi DeBenedetto March 25, 2013 Account Name Event Name Event Type Market Type Source Event Start Scope Economic 3"et" Peak Requested Contracted 9 Partners Event End Impact Est Rooms Rooms Rooms Sent Lead New/Repent Actual Status: CURRENT DEFINITE The Ritz - Carlton, Naples 2013 PMG RFP Rcvd 0 RFP 10/1/2013 $83,494,00 0 125 345 0 Enhancement 10/5/2013 Repeat $0.00 0 The Ritz - Carlton, Naples Elite Meetings Alliance show RFP Rcvd 0 RFP 11/9/2013 Local $1,000,000.00 0 250 750 0 2013 Enhancement 11/12/2013 - 0 New $0.00 Waldorf Astoria Naples National Trailer Dealers RFP Rcvd 0 RFP 10/7/2013 $143,568.00 0 180 585 0 Association Enhancement 10/10/2013 Repeat $0.00 0 Waldorf Astoria Naples Florida Entomological Society RFP Rcvd 0 7/14/2013 $40,000.00 0 60 180 0 7/17/2013 $0.00 0 Event Count: 26 $3,621,527.78 770 3,546 12,345 98 $0.00 Status: CURRENT TENTATIVE American Association of 2014 Leadership Retreat RFP Rcvd Corporate- Meet up DC 2/3/2014 National $43,378.89 0 40 210 0 Pharmaceutical Scientists Medical/Pharmaceutical 2/10/2014 18 New $0.00 American Bar Association ABA 2014 Labor and RFP Rcvd 0 Repeat Planner 2/12/2014 $172,182.37 0 50 220 0 Employment Law Midwinter contact 2/17/2014 meeting 10 New $0.00 American Copper Council 2013 Fall meeting RFP Rcvd 0 Connect 11/4/2013 $93,775.00 0 280 660 0 11/7/2013 Repeat $0.00 8 American Express Mtg & Events / 2013 Elliott Comp. Engineer RFP Rcvd 0 CVENT 2/4/2013 $14,186.12 0 Is 60 0 K. Pecanac Solutions 2/7/2013 11 New $0.00 American Financial Services 2015 AFSA RFP Rcvd 0 Networking 4/5/2015 $173,000.00 0 250 845 0 Association 4/11/2015 0 New $0.00 American Society of Concrete 2013 ASCC Annual Conference RFP Rcvd Connect 9/18/2013 $43,430.00 0 124 393 0 Contractors 9/21/2013 7 New $0.00 Printed: 3/15/2013 Copyright 02013 iDSS. All Rights Reserved. Page: 3 of 10 Sales Rep: Debi DeBenedetto March 25, 2013 Account Name Event Name Event Type Market Type Source Event Start Scope Economic 4A&c" Peak Requested Contracted 4 Partners Event End Impact Est Rooms Rooms Rooms Sent Lead New/Repeat Actual Status: CURRENT TENTATIVE American Society of Concrete 2014 CEO Forum RFP Rcvd Connect 6/19/2014 $23,220.00 0 60 180 0 Contractors 6/21/2014 IS New $0,00 Association Allies LLC 2014 PRCI Compressor mtg RFP Rcvd 0 Website 1/27/2014 $46,047.46 0 55 177 0 1/30/2014 New $0.00 17 Association For Computing ACM 2014 RFP Rcvd 0 Networking 3/25/2014 $85,330.84 0 60 173 0 Machinery 3/28/2014 14 New $0.00 Awards and Recognition ARA Dec Board Meeting RFP Rcvd Association - Meetings, Website 12/4/2013 $6,217.14 0 16 51 0 Association Conventions, Tourism 12/7/2013 Industry Events 22 New $0.00 Classic Meetings Incorporated 2013 athenahealth RFP Rcvd 0 Website 2/12/2013 $36,640.00 0 70 160 0 2/15/2013 New $0.00 14 ConferenceDi rect /K. Rena 2014 FATA RFP Rcvd 0 CVENT 6/7/2014 $59,373.71 0 70 165 0 6/10/2014 Repeat $0.00 3 Delaney Meeting & Event SE Assn Fish & Wildlife RFP Rcvd Association- Meetings, Website 10/5/2014 $151,850.00 0 275 870 0 Management Agencies annual Conf Conventions, Tourism 10/9/2014 Industry Events 4 New $0.00 Experient 2013 Mueller Co RFP Rcvd 0 CVENT 1/21/2013 $59,778.00 0 112 369 0 1/24/2013 New $0.00 9 Experient / D. Borel- Ploeger 2015 AICD Annual meeting RFP Rcvd 0 Connect 5/14/2015 $59,305.00 0 100 390 0 5/20/2015 New $0.00 0 Florida Festivals & Events FFEA Convention & tradeshow RFP Rcvd 0 Networking 7/22/2014 $45,475.00 0 125 418 0 Association 2014 7/27/2014 7 New $0.00 FSA Management Croup FSA - Chain Store Age Event RFP Rcvd 0 Repeat Planner 11/5/2013 $73,268.23 0 120 280 0 Executive Spec 2013 contact 11/8/2013 Repeat $0.00 12 FSA Management Group 2016 AHF conference RFP Rcvd 0 Connect 6/6/2016 $261,000.00 0 450 1,800 0 6/9/2016 Repeat $0.00 0 Printed: 3/15/2013 Copyright 02013 iDSS. All Rights Reserved. Page: 4 of 10 Sales Rep: Debi= DeRenedetto March 25 2013 Account Name Event Name Event Type Market Type Source Event Start Scope Economic Detailed r."e" Staff Reports 11 Peak Requested Contracted 4 Partners Event End Impact Est Rooms Rooms Rooms Sent Lead New/Repeat Actual Status: CURRENT TENTATIVE Georgia Association of Brodcasters American Amateur Baseball RFP Rcvd SMERF Networking 11/5/2013 National $97,941.11 0 60 200 0 Congress 11/9/2013 16 New $0.00 HelmsBnscoe (Naples) Doosan Dsit 2014 RFP Rcvd 0 Networking 3/3/2014 $0.00 0 72 297 0 3/10/2014 $0.00 12 HelmsBnscoe /J.Grabowski ACP Planning Retreat 2014 RFP Rcvd 0 CVENT 1/15/2014 $59,131.00 0 49 157 0 1/19/2014 New $0.00 0 HelmsBnscoe / B.Wickramasunya Camstar Customer Conference RFP Rcvd 0 CVENT 4/26/2014 $228,484.24 0 175 605 0 2014 5/1/2014 2 New $0.00 HelmsBnscoe / C. Faust 2014 ARFF Chiefs Leadership RFP Rcvd 0 Networking 2/8/2014 $91,138.66 0 80 285 0 2/1512014 Repeat $0.00 12 HelmsBnscoe / C. Faust 2014 Municipal Bond Buyers RFP Rcvd 0 CVENT 2/22/2014 $79,603.89 0 87 273 0 2/25/2014 Repeat $0.00 7 HelmsBnscoe / J. Slater 2013 Electrolux Spr, RFP Rcvd 0 RFP 3/17/2013 $400,300.00 0 297 985 0 Enhancement 3/21/2013 $0.00 0 HelmsBnscoe / L. Morgan Techonolgy annual incentive RFP Rcvd 0 HelmsBnscoe 9/17/2013 $0.00 0 152 428 0 program 9/23/2013 Repeat $0.00 12 HelmsBnscoe / M. Moliver 2015 FSGA RFP Rcvd 0 CVENT 7/22/2015 $30,388.00 0 156 284 0 7/25/2015 New $0.00 8 HelmsBnscoe / S. Pollock 2014 Quantico Marine Athletes RFP Rcvd CVENT 6/5/2014 $33,853.93 0 50 150 0 Reunion 6/7/2014 13 New $0.00 HelmsBnscoe / V.Corder 2014 PHH Mortgage NSM RFP Rcvd 0 HelmsBnscoe 1/28/2014 $480,309.97 0 420 1,270 0 1/31/2014 Repeat $0.00 2 HelmsBnscoe N. Schlosser 2014 Group West Coast FL RFP Rcvd SMERF CVENT 4/12/2014 $461,250.00 0 255 2,550 0 4/21/2014 Repeat $0.00 3 Printed: 3/15/2013 Copyright 02013 iDSS. All Rights Reserved. Page: 5 of 10 Sales Rep:; Debi DeBenedetto March 25, 2013 Account Name Event Name Event Type Market Type Source Event Start Scope Economic noWled 6"es" St-ff Report, 11 Peak Requested Contracted N Partners Event End Impact Est Rooms Rooms Rooms Sent Lead New/Repeat Actual IStatus; CURRENT TENTATIVE Hyland Software 2014 and 2015Team on Base RFP Rcvd 0 Collaborate 2/11/2013 $180,000.00 0 230 616 0 Conf 2/13 /2013 Repeat $0.00 6 IMN Solutions 2014 SDA Adventist Risk RFP Rcvd 0 CVENT 9/4/2014 $144,000.00 0 300 1,426 0 Mgmt Mtg 9/12/2014 6 New $0.00 IMN Solutions 2014 SFTI Board of Trustees RFP Rcvd 0 CVENT 1/1/2014 $11,340.00 0 20 70 210 Meeting 1/4/2014 Repeat $0.00 13 IMN Solutions / J.Denton 2014 Graphic Arts Feb, board of RFP Rcvd 0 CVENT 2/21/2014 $20,060.66 0 20 69 0 trustees 11 2/25/2014 New $0.00 Informed Meetings Exchange 2013 AFSA RFP Rcvd 0 Networking 1/17/2013 $5,800.00 0 20 36 0 1/19/2013 New $0.00 12 tan Lovett Tours December Senior tour RFP Rcvd 0 Website 12/1/2013 $17,822.66 0 21 84 0 12/4/2013 New $0.00 20 LT Planning & Incentives Sales Incentive LT Planning RFP Rcvd 0 Meetings & 1/26/2014 $89,33157 0 50 350 0 Incentives 2/1/2014 New $0.00 9 Mach Software 2014 Mach Softward user RFP Rcvd Corporate -Other Website 2/2512014 $41,250.65 0 50 120 0 Conference 2/27/2014 22 New $0.00 Marco Island Marriott Beach Warehouse Logistics Assn RFP Rcvd 0 RFP 2/15 /2015 National $359,925.00 0 187 747 0 Resort, Golf Club & Spa Enhancement 2/19/2015 0 New $0,00 Meeting Expectations, Incorporated 2014 ISBN RFP Rcvd 0 Repeat Planner 5/2/2014 National $125,000.00 0 140 477 0 contact 5/7/2014 Repeat $0.00 6 Meetings Info MIM 2014 Line Service Principals RFP Rcvd 0 4/5/2014 $167,000.00 0 165 815 0 1 4/14/2014 New $0.00 Mercedes Benz Club of America StarTech Technical event 2015 RFP Rcvd 0 DC 2012 6/4/2015 $59,540.00 0 100 260 0 1 6/8/2015 New $0.00 Printed: 3/1512013 Copyright 02013 iDSS. All Rights Reserved. Page: 6 of] 0 Sales Rep: Debi DeBenedetto March 25, 2013 Account Name Event Name Event Type Market Type Source Event Start Scope Economic Detailed 7Affe 9 Staff Repods 11 Peak Requested Contracted N Partners Event End Impact Est Rooms Rooms Rooms Sent lead New/Repeat Actual IStatus: CURRENT TENTATIVE Mercedes Benz Club of America StarTech Technical event 2017 REP Rcvd 0 DC 2012 6/8/2017 $59,540.00 0 100 260 0 11 6/12/2017 $0.00 National Collegiate Table Tennis College Table Tennis National REP Rcvd 0 Connect 4/18/2013 $82,000.00 0 150 600 0 Association Championships 4/21/2013 0 New $0.00 National Rural Electric Cooperative NRECA 2014 REP Rcvd 0 Visit Florida 1/25/2014 $0.00 0 275 1,020 0 Association 1/3112014 6 50.00 NGALA DTS Technologies Site CVB Sponsored 0 Networking 10/17/2012 $24,000.00 0 75 162 0 10/19/2012 New $0.00 0 Panamerican Surety Association 2013 APFPASA REP Rcvd Association - Meetings, South America 4/21/2013 International $150,000.00 0 250 850 0 Conventions, Tourism Sales Mission 4/24/2013 Industry Events 4 New $0.00 Paragon Events 2014 MPISEC REP Rcvd Association - Meetings, MPI Tampa 8/19/2014 $150,000.00 0 275 680 0 Conventions, Tourism Industry Events 8/23/2014 Repeat $0.00 22 Premier Management Group & RIFT 2014 Issues Forum REP Rcvd Corporate -Other Networking 6/15/2014 $118,488.75 0 100 250 0 Associates LLC 6/17/2014 16 New $0.00 PRSA Travel and Tourism Section 2015 annual conference REP Rcvd 0 Other 5/23/2015 $193,824.21 0 160 482 0 5/272015 New $0.00 0 Red Velvet Events Sun guard Ignite REP Rcvd Corporate -Other Website 4/7/2013 $34,084.31 0 35 49 0 4/9/2013 New $0.00 35 Reliable Facility Placement 2015 American College of Lab. REP Rcvd Rejuvenate 5/22015 $123,000.00 0 180 600 0 Animal Medicine 5/5/2015 Repeat $0.00 4 Riemer Reporting Service 2013 National Plastic.PVC REP Rcvd 0 Networking 2/11/2013 $1,832.00 0 8 8 0 Credit Assoc. 2/112013 30 New $0.00 RockSolid Granite USA 2014 Franchise Convention & REP Rcvd 0 2012 I= 7/21/2014 $53,500.00 0 150 500 0 Trend USA 7/26/2014 4 Repeat $0.00 Printed: 3/15/2013 Copyright 02013 iDSS. All Rights Reserved. Page: 7 of] 0 Sales Rep: Debi DeSenedetto March 25, 2013 Account Name Event Name Event Type Market Type Source Event Start Scope Economic Detailed 8"e" Staff Repods I Peak Requested Contracted 4 Partners Event End Impact Est Rooms Rooms Rooms Sent Lead New/Repeat Actual Status: CURRENT TENTATIVE Sanofi Meetings Management C Diff Investigator Meeting RFP Rcvd Corporate- CVENT 6/2/2013 $234,891.87 0 300 630 0 Medical/Pharmaceutical 6/6/2013 2 New $0.00 Sherri Cook & Associates 2015 Foundations Recovery RFP Rcvd 0 10/2/2015 $122,32100 0 293 1,073 0 Network 10/11/2015 2 New $0.00 Singleton Events National Consolidated Licensed RFP Rcvd Corporate -Other Meeting Focus 6/12/2014 $82,955.52 0 60 250 0 Beverage Association 6/18/2014 20 New $0.00 Society for the Scientific Study of 2015 Annual Meeting RFP Rcvd Connect 11/11/2015 $66,550.00 0 158 550 0 Sexuality 11/15/2015 0 New $0,00 Southeastem Section of the 2013 SES 77th annual meeting RFP Rcvd Association- Health & RFPs received 3/12/2013 $0.00 0 316 1,286 0 American Urological Association, Medical - Out of 3/17/2013 Incorporated glonda $0.00 Southern Association Colleges & 2015 March Board mtg RFP Rcvd 0 Connect 3/18/2015 $3,400.00 0 17 34 0 Schools 3/19/2015 Repeat $0.00 0 Southern Association Colleges & 2015 June Commission Meeting RFP Rcvd 0 Connect 6/17/2015 $48,375.00 0 125 375 0 Schools 6/19/2015 Repeat $0.00 0 Tavern Restaurant Group TRG Conference 2013 RFP Rcvd Corporate -Other Networking 6/10/2013 National $103,029.79 0 65 280 0 6/14/2013 New $0.00 10 The Fellowship of Christian 2013 FCC Cheerleaders RFP Rcvd SMERF Rejuvenate 12/7/2013 National $30,000.00 0 125 250 0 Cheerleaders Competition Championships 12/8/2013 6 New $0.00 The Global Group Inc. Premier Logistics and Corporate RFP Rcvd Meetings 3/11/2013 $226,000.00 0 200 805 0 Planners Focus -NBH 3/15/2013 gAM 2011 New $0.00 The Hutton Group, Incorporated 2014 incentive program RFP Rcvd 0 4/2/2014 $52,815.38 0 100 225 0 4/4/2014 Repeat $0.00 9 The Little Gym 2013 Little Gym RFP Rcvd SMERF Planner 5/2/2013 $100,000.00 0 175 525 0 Inquiry via 5/4/2013 none or Email New $0.00 - Printed: 3/15/2013 Copyright 02013 iDSS. All Rights Reserved. Page: 8 of] 0 Sales Rep: Debi DeBenedetto March 25, 2013 Detailed Staff Repods 11 Account Name Event Name Event Type Market Type Source Event Start Scope Economic gi ff" Peak Requested Contracted N Partners Event End Impact Est Rooms Rooms Rooms Sent lead New/Repeat Actual IStatus: CURRENT TENTATIVE The Ritz - Carlton Golf Resort, Wolters Kluwer Health Rfp enhancement 0 RFP 8/3/2013 $0.00 0 106 646 0 Naples Enhancement 8/9/2013 0 New $0.00 The Ritz - Carlton, Naples Growth Development Rfp enhancement 0 Other 5/28/2013 $97,789.33 0 100 300 0 Associates 5/31/2013 0 New $0.00 TLC Travel Expert Services Naples area adventure group RFP Rcvd SMERF New York 7/28/2013 National $14,431.22 0 10 50 0 teens 2013 8/1/201; 11 New $0.00 Vec Inc. Vec Company retreat RFP Rcvd Corporate -Other Other 2/21/2013 $19,380.37 0 15 46 0 2/24/2013 $0.00 22 VISIT FLORIDA 2015 American College of RFP Rcvd 0 Visit Florida 2/16/2015 $213,375.72 0 125 413 0 Construction Lawyers 2/23/2015 1 $0.00 Waldorf Astoria Naples McDonalds Raleigh RDA Rfp enhancement 0 RFP 11/12/2013 $186,451.83 0 230 535 0 Enhancement 11/14/201; 0 New $0.00 Waldorf Astoria Naples United Healthcare Rfp enhancement 0 RFP 11/11/2013 $197,542.57 0 266 616 0 Enhancement 11/15/2013 1 New $0.00 Waldorf Astoria Naples Wolters Kluwer Health Rfp enhancement 0 RFP 8/3/2013 National $0.00 0 106 642 0 Enhancement 8/9/2013 0 New $0.00 Waldorf Astoria Naples Phillips North America corp Rfp enhancement 0 RFP 6/21/2013 National $1,559,331,83 0 220 960 0 NSM Enhancement 6/28/2013 0 New $0.00 Waldorf Astoria Naples BD global Basketball group Rfp enhancement 0 RFP 11/24/2013 $2,139,175.46 0 177 1,593 0 Enhancement 12/2/2013 0 New $0.00 Event Count: 76 $11,119,018.26 0 10,475 37,520 210 $0.00 Status: LEADS SENT Printed: 3/15/2013 Copyright 02013 iDSS. All Rights Reserved, Page: 9 of] 0 Sales Rep: Debi DeRenedetto March 25, 2013 Account Name Event Name Event Type Market Type Source Event Start Scope Economic Detailed Staff Reports 11 10t "g Peak Requested Contracted 0 Partners Event End Impact Est Rooms Rooms Rooms Sent Lead Nesv/Repeat Actual IStatus: LEADS SENT The Ritz - Carlton Golf Resort, Wolters Kluwer Health Rfp enhancement 0 RFP 8/3/2013 $0.00 0 106 646 0 Naples Enhancement 8/9/2013 0 New $0.00 Event Count: 1 $0.00 0 106 646 $0.00 Status: TURNED TENTATIVE The Ritz - Carlton Golf Resort, Wolters Kluwer Health Rfp enhancement 0 RFP 8/3/2013 $0.00 0 106 646 0 Naples Enhancement 8/9/2013 New $0.00 0 Event Count: 1 $0.00 0 106 646 0 $0.00 Event Count: 104 $14,740,546.04 770 14,233 51,157 308 $0.00 Printed: 3/15/2013 Copyright 02013 iDSS. All Rights Reserved, Page: 10 of 10 Naples Marco Island Everglades CVB 2 Staff R P 9 Detailed Staff Reports 11 Task Report 11 of 39 Created - Between 2/14/2013 - 3/14/2013 Task Assigned User: Debi DeBenedetto Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 2/14/2013 Debi's Activity Tracking Account Sales - Send Sales Kit Closed 2/14/2013 2/14/2013 Debi DeBenedetto Debi DeBenedetto Debi sent sates kit and wait to rfn. 2/19/2013 Marco Island Marriott Beach Sales - Send Promotional Closed 2/19/2013 2/19/2013 Debi DeBenedetto Resort, Golf Club & Spa Item / Collateral sent mans to hotel for Beer and wine conference 2/20/2013 The Ritz - Carlton, Naples General - Followup Call Open 8/20/2013 Tricia Wick Granted rfo enhancement check to see if booked - net service estimate 2/20/2013 Naples Bay Resort Sales - Sales Event Closed 2/20/2013 2/20/2013 Debi DeBenedetto From: aarv0dmiflodda. com - 2/20/2013 Debi's Activity Tracking Account Sales - Assisted Tour Closed 2/20/2013 2/25/2013 Debi DeBenedetto Operator Debi DeBenedetto 2/21/2013 American Association of Pharaceutical Scientists Elizabeth Scuderi JC((( /t" HSK /( U(JUKeU. 2/21/2013 American Bar Association Sales - sent rfp to Sales - sent rfp to partner Open 6/17/2013 3/21/2013 Vanessa Hege assisted planer sent sales kit - sent rfn ask if booked 3/12/2013 American Copper Council Sales -sent rfp to partner Closed 3/12/2013 3/13/2013 Debi DeBenedetto Betsy Boland undated and resent 2013 fall Rfo for this event 3/12/2013 HelmsBriscoe (Naples) Sales - sent rfp to partner Closed 3/12/2013 3/13/2013 Debi DeBenedetto Judy Turner - Meyer, CMP COD partner on Cvent lead JTM HB out lead in idss Task is assigned to multiple people Printed: 3/14/2013 Copyright ©2004 - 2013 OSS. All Rights Reserved. Page: 1 of 2 Nicolina Mangano Sent Rfo will check in one month to see if booked 3/4/2013 Waldorf Astoria Naples Sales - RFP follow up Open 10/4/2013 Jennifer Westley anoroved Rfn enhancement $10 K remind to send service est. 3/4/2013 American Pediatric Surgical Sales - Assisted Mtg Open 3/4/2013 Association Planner Meagan Comerford From. Comerford. Meagan - APSA 3/11/2013 Georgia Association of Brodcasters Sales - sent rfp to partner- Open 3/30/2013 sent rfo - see if booked 3/11/2013 Tavern Restaurant Group Sales - sent rfp to partner Open 3/22/2013 Vanessa Hege assisted planer sent sales kit - sent rfn ask if booked 3/12/2013 American Copper Council Sales -sent rfp to partner Closed 3/12/2013 3/13/2013 Debi DeBenedetto Betsy Boland undated and resent 2013 fall Rfo for this event 3/12/2013 HelmsBriscoe (Naples) Sales - sent rfp to partner Closed 3/12/2013 3/13/2013 Debi DeBenedetto Judy Turner - Meyer, CMP COD partner on Cvent lead JTM HB out lead in idss Task is assigned to multiple people Printed: 3/14/2013 Copyright ©2004 - 2013 OSS. All Rights Reserved. Page: 1 of 2 Task Assigned User: Debi DeBenedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date Ciftefi3sate Closed by User Date Contact Name 3/12/2013 National Rural Electric Cooperative Sales - sent rfp to partner Closed 3/12/2013' 3/12/2013 Debi DeBenedetto Association Mike Burke 3/14/2013 Association For Computing Sales - sent rfp to partner Closed 3/14/2013 3/14/2013 Debi DeBenedetto Machinery Stephanie Sabal Assist planner sent sales kit sent Rfp to hotels 3/1412013 Debi's Activity Tracking Account Sales- Meeting /Show/ Closed 3/14/2013 2/28/2013 Debi DeBenedetto Conference Debi' DeBenedetto d►rmn.�nd AA�.i, -�7 nnoar;.,., r.,.,.,, -ear n..,., .a�.� oh;�,aoi.,ti,� 3/14/2013 Debi's Activity Tracking Account General - Closed 3/14/2013 3/13/2013 Debi DeBenedetto Proof /review /edit copy Debi DeBenedetto Rewrite Rfn enhancement oolicv to clarifv and train hotel staff for better regulation and tracking 3/14/2013 Debi's Activity Tracking Account Sales -Meeting/ Show / Closed' , 3/14/2013 3/7/2013 Debi DeBenedetto Conference Debi DeBenedetto In Atlanta hosted two sales missions lunch and dinner at cooking schools. Great attendance and events great networking and team building All fo 3/14/2013 Debi's Activity Tracking Account Sales - Partner Contact Open 3/20/2013 Debi DeBenedetto Set uo partner hotel sales meeting for ouarterly communication 3/14/2013 Debi's Activity Tracking Account Sales - Partner Contact Closed 3/14/2013 3/12/2013 Debi DeBenedetto Debi DeBenedetto sent sets of aoff leads out to partners - data base set and readv for newsletters 3/14/2013 Debi's Activity Tracking Account Sales -Meeting /Show/ Closed 3/14/2013 3/1412013 Debi DeBenedetto Conference Debi DeBenedetto Attended PCMA and PVM in Atlanta - networking and trade show 3/14/2013 Waldorf Astoria Naples Sales - Partner Contact Open 10/14/2013 Laura Walker granted RFP S2K enhancement ooen Service est Oct 3/14/2013 Naples Marco Island Everglades Sales - Assisted Travel Closed 3/14/2013 3/14/2013 Debi DeBenedetto CVB Agent Debi DeBenedetto From.- Bee On The Go Travel Total Tasks: 23 Task is assigned to multiple people Printed: 3/14/2013 Copyright 02004 - 2013 USS. All Rights Reserved. Page: 2 of 2 _ ._.._..March 25, 3 Detailed 13 of 39 IN YOUR AREA T" # t mw il' i etek" KACEV MUSGRAVES Get to know this Golden, Texas, native who's been on the music circuit since she was 8. This month, her debut album, Some 17ailer, Different Park, puts Katey on the map as the songwriter of her generation. 1) Country Music Anthem: "Loretta It's a. Christmas- themed double -wide Lynn's 'You Ain't Woman Enough near the fairgrounds that's divey (110 Take My Man)' is sassy as hell and always a good time." and furtny." 3$ Retail Therapy: "I always stop at 2) Musk City Hangout: "In. Polly Python[ dottypythonuintage.comf Nashviae, when Pm not at home, in Dallas for vintage boots and I'm at Santa's Pub (6151593- 1872). T-shirts." .stqte G0114G GREEN Every year, pantone, the be -all authority on coior, announces _ the of ficial hue of the year, a decision that influences' everything from runways to .- home decor. The crown jewel for 2013,, emerald green —is best flaunted as arm candy. We are loving this line of bracelets made by Texas naive Leigh Elena Navarro wing materials suc as snakeskin and lizard skin mixed with dressed -up cowgirl ucktes. teigheterla.com, from $69 TL4 i SGT THER.N LIVING i MARCH 2013 FLORIDA NAPLES Craft Beer Fest, March 2 [live into Florida's craft beer scene during this second annual festival. Breweries such as Capital Brewing, Blue Point Brewing, and Naples,` first microbrewer, Naples Beach Brewery, offer up their newest flavors on tap, while local restaurants such as Agave Southwestern Grill and South Stree City Oven and Grill provide tasty eats. napfescraftbeerfest.con $50 NORTH CAROLINA CARY Cary Kite Festival, March 9 It's all up in the air during this afternoon fest, in which the whale town is invited to just go fly a kite. An expert kite flyerwitl be on hand to offer pointers and show off stunts, torvn*,ary.org; free SOUTH CAROLINA CHARLESTON Charleston Fashion Week, March 19 -23 What's quickly become the biggest fashion event in the South hosts runway shows, stylish soirees around town, and meet - and -greet opportunities with the new crap of design talent. Guest panelists this year include designer Antonio Azzuolo, last year's Emerging Designer Hannah Goff, and New York's Fashion Week founder rem. Mallis, charfestonfashionweek.cvm; tickets from $35 GEORGIA i ACON Mulberry Street Arts Festival, March 23 -24 More than 100 booths full of tine art and homemade goodies line four city blocks on Mulberry street. Middle Georgia's oldest arts-and- crafts festival offers stained glass, paintings, yard art, and handcrafted furniture. mfddiegeorgioart,orT ) -ree4k Find our futt f ist of state -b y -state picks -and submit your own event southerhtMin corn /catendar by STEPHANIE CkANAI March 25, 2013 Detailed Staff Reports 11 14 of 39 ;kwise War »reft:Uting ice crearn raFAh Avenue �hrlpsingtiist, Ritz - Carlton. tv',)nIn."S; Th- Golis� to Destinations r 4. Bret Baier in 4 a es, Florlda '�fi ”. ^,[��UJy'II�3„.Yi'idil3�7f f 1 fragile awiflbt Ofo,.�t"L . bar vas ` flatabfr air : t t rs I'm sure my wife, .Amy, would describe my,job as a The s NeA bag jprrt t t nn .1 H'�, news anchor covering Washington as "nonstop" And I bet she would tell you that I'm constantly attached In my Wilone. So when we go on vacation as � >_ a family, 1, try to unplug (really, I do) and to focus on ` doing Dimily things. There is no better place fbr that than Naples, Florida. In fact, we like to call Naples tr our "home away from home." My mom lives there full -time, Amy's parents have a place there and we t" recently bought a condo there, s,)Me F> hone"° r We h e twuo ve active oun ys, tnxN�c „u ry 3 g bo and wvlxen the pretend restaurant t 14�e e for a good hour. When lYiom needs a la treat and Dad 5 ecial Rep: r' with wve need ru.n them around, we head,," to Naples' Brot Rar needs a Starbucks, we swing by Waterside Shops, a :.C'p.m beaches, which are beautiful and wider- -great for YWh kP0 U9 (XNEwe w yked pnn,ir Ne e playing .F sbee or for creating the big est sand. castle great outdoor mall that has evtt thing you need.. And since ,t rho „e r Aen in the his of the world (or at least on one par- Mcusocavas,.a;da our parents can hel' with. the boys, Amy and 1 usually get a few date nig its in Naples. We love eat_. uvpxr, „ t ticular trio). The Naples Botanical Garden is a. must -see "pry n y ":, ing "fresh fish. The nev ft li Restaurant in Venetian if you ha . ktd y � . " s —•and even if'you don't. It has z'�o Village has s ctaettlar views of the bay, as does g spectacular acres wit# six different gardens, 2..5 miles of walk- M Waterfront Grille (ask fo* the fresh catch and sit ing trails, .90 acres of nature preserve and plenty of things the k ids outside if you can). If you in Old Naples down- can touch and play with, such as rakes and watering cans (111 let you knew when I town, head to Aqua on Stl%Avenue, where you can sit outside mid people watch his dine on Mediter- fiigure ou"A my to translate that into Yard work. at. w " home). T. useu Naples olisano Children's Mm of is mas me). T ,you ranean cuisine, fiat trs vie E vthwsr _ Florid!),r p.H,ea:r, another must. It's totally interactive, and you're on Naples is special —it really does feel like home. And the last time we vii d, I only picked up my a f,: rr .Rs,ti; the move the whole time: —I was a pretend cashier at iPhonc three times. OK, rjaybe four. On Our Radar PhotoloJo Brikepod �w� .<i rnn yo�s xa WN-l"ti t acib irs Etsrnade -, liins u. &t.) 7' idati5'S 26 MARCH2013 aner Vinnlea6 '�fi ”. ^,[��UJy'II�3„.Yi'idil3�7f f 1 fragile awiflbt Ofo,.�t"L . bar vas ` flatabfr air : t t rs s The s NeA bag jprrt t t nn .1 H'�, 'Tk t 02/28/2013 March 25, 2013 Detailed Staff Reports 11 15 of 39 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of February 2013 Toll Free Number # of Calls Minutes 800- 2ESCAPE (800- 237 -2273) 21 52.47 PR- Editorial (800- 688 -3600) 55 177.28 Film Commission (800- 349 -5770) 0 0.00 International (239- 225 -1013) 13 48.13 Storm Information (800- 785 -8252) 0 0.00 Meeting Planner (800- 830 -1760) 0 0.00 Naples #1 (800- 455 -2604) 0 0.00 Travel Agent (888- 409 -1403) 0 0.00 Grand Total: 89 277.88 Phase V of Southwest Florida, Inc. Page 1 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 16 of 39 Naples, Marco Island, Everglades CVB Inquiry Summary by Purpose For the month of February 2013 Purpose Calls /Request Minutes Live Information 48 155.88 Special Fulfillment 510 13.57 Sports Council of Collier County Information 0 0.00 Guide Request 4,501 144.50 CVB Office Referral 1 4.32 Hang up 0 0.00 Wrong Number 0 0.00 Arts Culture & Heritage Guide 0 0.00 Bucket List 0 0.00 eNewsletter Signup 295 0.00 Meeting Planner 0 0.00 Storm Accommodations Info 0 0.00 Update Accommodations Info 0 0.00 Grand Total: 5,355 318.27 Phase V of Southwest Florida, Inc. Page 2 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 17 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Guide For the month of February 2013 Guide # of Reauests Quantity Area Map 214 313 Golf Guide 3199 3199 Meeting Planner Kit 3 3 Rack Brochure (Portuguese) 5 5 Visitor's Guide (English) 1291 1754 Visitor's Guide (German) 5 5 Grand Total: 4717 5279 Unigue requests for guides: Phase V of Southwest Florida, Inc. Page 3 of 20 4501 02/28/2013 March 25, 2013 Detailed Staff Reports 11 18 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Source For the month of February 2013 Phase V of Southwest Florida, Inc. Page 4 of 20 Last Year Current Year Month Source Month YTD % YTD Leisure Markets 843 2,575 36.86% Winter Northern Campaign 0 0 0.00% Spring /Summer In -State Campaign 0 0 0.00% Niche Markets 3,631 4,302 61.58% Group Markets 0 0 0.00% International Markets 0 0 0.00% Miscellaneous 24 106 1.52% Meeting Planners 3 3 0.04% Grand Total: 4,501 6,986 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 4 of 20 Last Year Month YTD % YTD 121 6,498 80.89% 0 2 0.02% 0 18 0.22% 620 1,092 13.59% 2 10 0.12% 0 5 0.06% 1 408 5.08% 0 0 0.00% 744 8,033 02/28/2013 March 25, 2013 Detailed Staff Reports 11 19 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Leisure Markets For the month of February 2013 Media Month YTD % YTD Consumer Magazines AAA Florida TourBook 2009 Edition 0 0 0% Arthur Frommer's Budget Travel February 2009 0 0 0% Arthur Frommer's Budget Travel June 2011 0 0 0% Coastal Living (Added Value) April 2012 0 0 0% Coastal Living April 2012 0 0 0% Conde Nast Traveler February 2013 414 557 22% Florida Travel & Life May /June 2011 0 0 0% Florida Travel & Life May /June 2012 0 3 0% Midwest Living January/February 2010 0 0 0% Other /Unknown 7 28 1% Redbook Midwest October 2011 0 0 0% Southern Living January 2012 11 63 2% Consumer Magazines 432 651 Consumer Directories 2009 Official Florida Vacation Guide 0 0 0% 2010 Florida Insider Guide - Quick Check 0 0 0% 2010 Florida Insider Guide - Specific Target 0 0 0% 2010 Naples, Marco Island & the Everglades Visitors Guide 0 1 0% 2010 Visit Florida Magazine 1 3 0% 2010 Visit Florida Magazine - Quick Check 0 0 0% 2010 Visit Florida Magazine - Specific Target 0 0 0% 2011 Florida Insider Guide - Quick Check 0 3 0% 2011 Florida Insider Guide -Specific Target 0 1 0% 2011 Naples, Marco Island & the Everglades Visitors Guide 0 0 0% 2011 Visit Florida Magazine - Quick Check 0 0 0% Phase V of Southwest Florida, Inc Page 5 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 20 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Leisure Markets For the month of February 2013 Media Month YTD % YTD Consumer Directories 2011 Visit Florida Magazine - Specific Target 0 0 0% 2012 Florida Insider Guide - Quick Check 3 18 1% 2012 Florida Insider Guide - Specific Target 4 13 1 % 2012 Visit Florida Magazine - Quick Check 79 446 17% 2012 Visit Florida Magazine - Specific Target 29 215 8% Florida Insider Guide April - September 2011 0 0 0% Visit Florida Magazine December 2010 - September 2011 0 0 0% Consumer Directories 116 700 Consumer E- Marketing DestinationBrochures.com 12 25 1% Other /Unknown 2 10 0% ParadiseCoast.com 278 1,156 45% Miles Media Imports 273 1,129 Phone 4 26 info @paradisecoast.com 1 1 Interactive Text Chat 0 0 ParadiseCoast.com /Getaway Summer TAF 2 30 1% ParadiseCoast.de 0 0 0% Visit USA - France 0 0 0% Visit USA- UK 0 0 0% VisitFlorida.com 1 2 0% Consumer E- Marketing 295 1,223 Consumer Newspaper Americas Best Vacations Southeast Spring 2012 0 0 0% Other /Unknown 0 1 0% Visit Florida In -State Insert April 2012 0 0 0% Phase V of Southwest Florida, Inc. Page 6 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 21 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Leisure Markets For the month of February 2013 Media Consumer Newspaper Visit Florida In -State Insert June 2012 Consumer Newspaper Month YTD % YTD 0 0 0% 0 1 Grand Total: 843 2,575 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 7 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 22 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Fall In -State Campaign Media Grand Total: YTD = Fiscal Year to Date For the month of February 2013 Phase V of Southwest Florida, Inc. Page 8 of 20 Month YTD % YTD 02/28/2013 March 25, 2013 Detailed Staff Reports 11 23 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Winter Northern Campaign For the month of February 2013 Media Chicago Chicago Television Campaign January - March 2011 Chicago Month YTD % YTD 0 0 0% 0 0 Grand Total: 0 0 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 9 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 24 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Spring /Summer In -State Campaign For the month of February 2013 Media Fort Myers /Naples Fort Myers /Naples PBS Spring /Summer 2010 Fort Myers /Naples Geo- Targeted In -State Online TripAdvisor.com (Online Geo- Targeted) April - August 2011 Geo- Targeted In -State Online Other /Unknown TV Campaign Other /Unknown Other /Unknown TV Campaign Month YTD % YTD 0 0 0% 0 0 0 0 0% 0 0 0 0 0% 0 0 Grand Total: 0 0 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 10 of 20 02128/2013 March 25, 2013 Detailed Staff Reports 11 25 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Niche Markets For the month of February 2013 Media Month YTD % YTD Niche Markets (Bridal /Honeymoon) Bridal Guide Added Value RSL July /August 2010 0 0 0% Bridal Guide Added Value RSL October /November 2010 0 0 0% Bridal Guide January/February 2011 0 0 0% Bridal Guide July /August 2011 0 2 0% Bridal Guide March 2011 0 0 0% Bridal Guide March /April 2013 344 477 11% Brides Florida April - September 2011 0 0 0% Destination Weddings & Honeymoons July /August 2012 0 0 0% Niche Markets (Bridal /Honeymoon) 344 479 Niche Markets (ECO) Audubon (Added Value) January/February 2013 62 273 6% Audubon (Added Value) November /December 2012 23 294 7% Audubon (Natural Wonders of Florida) March /April 2010 0 0 0% Audubon (Natural Wonders of Florida) March /April 2011 0 0 0% Audubon (Natural Wonders of Florida) March /April 2012 0 54 1 % Audubon (Natural Wonders of Florida) November /December 2011 0 0 0% National Geographic Traveler May /June 2012 0 0 0% Niche Markets (ECO) 85 621 Niche Markets (Golf) Play Florida Golf 2012 0 0 0% Play Florida Golf 2013 3,199 3,199 74% Niche Markets (Golf) 3,199 3,199 Niche Markets (Senior) AAA Going Places July /August 2012 0 0 0% AAA Going Places North March /April 2012 0 0 0% Phase V of Southwest Florida, Inc. Page 11 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 26 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Niche Markets For the month of February 2013 Media Month YTD % YTD Niche Markets (Senior) AAA Going Places North May /June 2012 0 0 0% AAA Going Places South May /June 2010 1 1 0% AAA Going Places South May /June 2011 2 2 0% AARP - Southeast Region March /April 2011 0 0 0% AARP The Magazine April /May 2012 0 0 0% Niche Markets (Senior) 3 3 Grand Total: 3,631 4,302 " YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 12 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 27 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Group Markets For the month of February 2013 Media Group Business - Association Meetings Professional Connect Meetings Magazine January 2012 Group Business - Association Meetings Professional Group Business - Corporate Meetings Professional Collaborate Meetings Magazine February 2012 Group Business - Corporate Meetings Professional Month YTD % YTD 0 0 0% 0 0 0 0 0% 0 0 Grand Total: 0 0 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 13 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 28 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by International Markets For the month of February 2013 Media Month YTD % YTD United Kingdom Travel Trade Gazette February 2011 0 0 0% United Kingdom 0 0 North America (Canada) Canadian Television (Weather Channel) January 2011 0 0 0% Canadian Weather January 2011 0 0 0% North America (Canada) 0 0 Germany FTI 1326 Online August 2011 0 0 0% Germany 0 0 Grand Total: 0 0 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 14 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 29 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Miscellaneous For the month of February 2013 Media Month YTD % YTD CVB Office 2 13 12% Friend /Relative 3 12 11% Other /Unknown 19 78 74% TCTIA FAM October 2011 0 3 3% USV Product Show TA 2011 0 0 0% Grand Total: 24 106 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 15 of 20 0212812013 March 25, 2013 Detailed Staff Reports 11 30 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of February 2013 Phase V of Southwest Florida, Inc. Page 16 of 20 Current Year Last Year State Month YTD % YTD Month YTD % YTD Florida 127 402 11.47% 14 641 9.07% New York 93 253 7.22% 32 300 4.25% Illinois 80 241 6.88% 12 597 8.45% Pennsylvania 88 220 6.28% 16 342 4.84% Ohio 59 212 6.05% 239 596 8.43% Michigan 48 159 4.54% 6 446 6.31% California 71 137 3,91% 2 123 1.74% New Jersey 50 129 3.68% 229 190 2.69% Texas 59 120 3.42% 3 272 3.85% Virginia 38 109 3.11% 6 179 2.53% Minnesota 31 105 3.00% 3 211 2.99% Wisconsin 30 104 2.97% 2 274 3.88% North Carolina 27 101 2.88% 2 262 3.71% Missouri 32 97 2.77% 3 145 2.05% Massachusetts 36 94 2.68% 2 126 1.78% Indiana 31 87 2.48% 7 417 5.90% Georgia 22 81 2.31% 4 223 3.16% Connecticut 24 71 2.03% 4 67 0.95% Tennessee 18 68 1.94% 5 178 2.52% Kentucky 25 64 1.83% 3 146 2.07% Maryland 21 61 1.74% 2 112 1.58% Colorado 17 56 1.60% 0 56 0,79% Alabama 17 52 1.48% 3 113 1.60% Iowa 13 47 1.34% 2 148 2.09% South Carolina 20 42 1.20% 2 162 2.29% Kansas 11 33 0.94% 4 32 0.45% Arizona 15 32 0.91% 0 71 1.00% Washington 15 29 0.83% 0 51 0.72% Louisiana 14 28 0.80% 2 64 0.91% Phase V of Southwest Florida, Inc. Page 16 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 31 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of February 2013 Current Year Last Year state Month YTD % YTD Month YTD % YTD Mississippi 12 28 0.80% 0 40 0.57% Oregon 6 26 0.74% 1 24 0.34% Arkansas 12 23 0.66% 0 87 1.23% Oklahoma 6 22 0.63% 2 42 0.59% West Virginia 7 17 0.49% 3 43 0.61% Nebraska 6 15 0.43% 1 73 1.03% Delaware 7 14 0.40% 1 24 0.34% Idaho 7 14 0.40% 0 7 0.10% Maine 6 14 0.40% 0 27 0.38% Nevada 4 12 0.34% 1 12 0.17% New Mexico 3 12 0.34% 1 17 0.24% Rhode Island 7 12 0.34% 0 18 0.25% Montana 2 11 0.31% 0 5 0.07% New Hampshire 4 11 0.31% 0 26 0.37% South Dakota 4 10 0.29% 0 20 0.28% North Dakota 2 6 0.17% 0 25 0.35% Puerto Rico 3 6 0.17% 2 2 0.03% Alaska 3 4 0.11% 0 1 0.01% Hawaii 2 3 0.09% 0 3 0.04% Vermont 1 3 0.09% 0 7 0.10% Wyoming 1 3 0.09% 0 3 0.04% District of Columbia 1 2 0.06% 0 4 0.06% Utah 1 2 0.06% 0 13 0.18% Armed Forces 0 0 0.00% 0 0 0.00% Guam 0 0 0.00% 0 0 0.00% Northern Mariana Islands 0 0 0.00% 0 0 0.00% Virgin Island 0 0 0.00% 0 0 0.00% Grand Total: 1,239 3,504 621 7,067 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 17 of 20 02/28/2013 Country USA No Address Given Canada United Kingdom Brazil Germany France Netherlands Russia Belgium India Algeria Argentina Ireland Italy Pakistan Ukraine Chile Greece Hungary Indonesia Japan Mexico Pitcairn Islands Poland Portugal Sweden Australia Bahamas Colombia Cuba March 25, 2013 Detailed Staff Reports 11 32 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of February 2013 Current Year Month YTD % YTD 1,239 3,504 50.16% 3,204 3,242 46.41% 34 114 1.63% 9 34 0.49% 3 33 0.47% 4 13 0.19% 0 8 0.11% 1 6 0.09% 0 4 0.06% 1 3 0.04% 3 3 0.04% 0 2 0.03% 0 2 0.03% 0 2 0.03% 0 2 0.03% 0 2 0.03% 1 2 0.03% 0 1 0.01% 0 1 0.01% 0 1 0.01% 0 1 0.01% 1 1 0.01% 0 1 0.01% 1 1 0.01% 0 1 0.01% 0 1 0.01% 0 1 0.01% 0 0 0.00% 0 0 0.00% 0 0 0.00% 0 0 0.00% Phase V of Southwest Florida, Inc. Page 18 of 20 Last Year Month YTD % YTD 621 7,067 87.97% 99 331 4.12% 11 127 1.58% 4 53 0.66% 7 359 4.47% 0 15 0.19% 1 7 0.09% 0 10 0.12% 0 2 0.02% 0 6 0.07% 0 3 0.04% 0 0 0.00% 0 1 0.01% 0 0 0.00% 0 14 0.17% 0 2 0.02% 0 1 0.01% 0 0 0.00% 0 0 0.00% 0 0 0.00% 0 2 0.02% 0 0 0.00% 0 0 0.00% 0 0 0.00% 0 4 0.05% 1 13 0.16% 0 4 0.05% 0 1 0.01% 0 1 0.01% 0 1 0.01% 0 1 0.01% 02/28/2013 March 25, 2013 Detailed Staff Reports 11 33 of 39 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of February 2013 * YTD = Fiscal Year to Date Current Year Country Month YTD Denmark 0 0 Martinique 0 0 Norway 0 0 Spain 0 0 Uruguay 0 0 Grand Total: 4,501 61986 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 19 of 20 Last Year % YTD Month YTD % YTD 0.00% 0 3 0.04% 0.00% 0 2 0.02% 0.00% 0 1 0.01% 0.00% 0 1 0.01% 0.00% 0 1 0.01% 744 8,033 Phase V of Southwest Florida, Inc. Page 19 of 20 02/28/2013 March 25, 2013 Detailed Staff Reports 11 34 of 39 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of February 2013 Media Month YTD % YTD Consumer Shows Post Show Follow Up NY Times Travel Show January 2013 496 496 78% Consumer Shows 496 496 78% Meeting Planners Market Group Fulfillment 6 6 1% GAP 1 3 0% Meeting Planner Kit Fulfillment 5 23 4% Meeting Planner Non -Kit Fulfillment 0 2 0% Top 50 Planner List 0 44 7% Post Show Followup Chicago Holiday Showcase 2012 0 48 8% Meeting Planners 12 126 20% Promotions PPD 2011 0 6 1 % PPG 2011 1 2 0% Promotions 1 8 1% Travel Agents Other /Unknown 1 7 1 % Travel Agents 1 7 1% Grand Total: 510 637 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 20 of 20 Naples, Mery lslaM. Everglades CVB March 25, 2013 Year to Date Request Summary by Source February 2013 Detailed Staff Reports 11 35 of 39 Pag.1 ors FMF'SF1F(PS RI T.F[ISIF E...—. 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