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01/21/2013 MinutesMINUTES OF MEETING HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, January 21, 2013 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive, Naples, Florida. Present and constituting a quorum were: Ron Parrott George Coombs Marsha Coghlan James A. Marshall Henry Michaelson Also present were: Calvin Teague Several Residents Chairman Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary District Manager The following is a summary of the minutes and actions taken at the January 21, 2013 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda The following items were added to the agenda: • 5C — Comments on Lykin Signs Response to Cleaning Issue. • 6C — Wall Cleaning • 6D — Transfer of Maintenance Responsibility for Sidewalks and the Walls to HGCA. • 6E — Transfer of Maintenance Responsibility for Irrigation and Landscaping to HGCA. On MOTION by Mr. Michaelson seconded by Mr. Parrot with all in favor the agenda was approved as amended. Unapproved Minutes January 21, 2013 Heritage Greens C.D.D. THIRD ORDER OF BUSINESS Audience Comments A resident commented on speeding within the community and the low amount of tickets being cited. FOURTH ORDER OF BUSINESS Approval of the Minutes of the December 17, 2012 Meeting Mr. Teague stated each Board member received a copy of the minutes of the December 17, 2012 meeting and requested any corrections, additions or deletions. One change was made on page two, line 18, which will be incorporated into the amended copy of the minutes. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the minutes of the December 17, 2012 meeting were approved as amended. FIFTH ORDER OF BUSINESS Old Business A. Canal Fire Pit Update Mr. Teague reported the fire pit has been filled. B. Security Camera Proposals Mr. Marshall provided an update on the new security camera. a The camera he showed the Board at the last meeting was based on infrared, which causes too much brightness from taillights and the license plates were not visible. He replaced it with a camera using regular flash when needed.. He is in the process of adding filters to the flash so drivers and license plates can be seen clearly. Mr. Parrott commented the camera captured the license plate of a driver who broke the gate. A police report was issued for malicious destruction of property. Mr. Teague will send a letter requesting restitution. C. Comments on Lykin Signs Responses to Cleaning Issues Mr. Michaelson cleaned the signs as Lykin Signs suggested which took 20 minutes. He wants to bring this issue to Lykin Signs' attention the next time they do work for the District because he feels they could have done it while inspecting the signs. Unapproved Minutes 2 January 21, 2013 Heritage Greens C.D.D. SIXTH ORDER OF BUSINESS New Business A. Gate Maintenance Contracts Mr. Teague reported seven companies were contacted for proposals, but only two were submitted. • Action Security charges $125 per month for basic service, which is $1,500 per year. Service calls are a separate charge of $25 per call and an additional $85 per hour of service. Full service is available at $275 per month, which is $3,330 per year. • Advanced Door and Gate, Inc. charges $280 per quarter, which is $1,120 per year. Service calls are a separate charge of $80 an hour during regular days and hours or $120 per hour during weekends, holidays and evenings. • This item was tabled for the next meeting. B. Clicker Distribution Program Mr. Teague reported more clickers have been ordered. Only property owners can submit an application for a clicker. Mr. Marshal programs clickers once payment is received with an application form. A new distribution process is being considered. C. Wall Cleaning A resident requested the wall along Heritage Greens Drive be power washed. A quote was submitted by Shining Spaces in the amount of $1,000. This item was tabled until a decision is made on who will be responsible for wall maintenance. A proposal to take over maintenance will be provided by HGCA at the next meeting. D. Transfer of Maintenance Responsibility for Sidewalks and the Walls to HGCA This item was tabled until a formal proposal is provided by HGCA. Mr. Coombs suggested an option to provide credit to neighborhoods which clean the sidewalks when they do driveways. E. Transfer of Maintenance Responsibility for Irrigation and Landscaping to HGCA This item was tabled until a formal proposal is provided by HGCA. Unapproved Minutes 3 January 21, 2013 Heritage Greens C.D.D. SEVENTH ORDER OF BUSINESS Supervisor Committee Reports A. Landscaping and Beautification i. Discussion of Specifications for Landscape Enhancement Request for Proposals Ms. Coghlan provided the Board with landscape enhancement proposals from PJM and Manscape for the community entrance. Mr. Parrott provided a proposal from Greenscapes, but it was not comparable to the other proposals on an "apples to apples" basis. Greenscapes will be provided with specifications so they can submit a comparable proposal for the Board to review at the next meeting. B. Drainage and Preserves There being no report, the next item followed. EIGHTH ORDER OF BUSINESS Manager's Report A. Follow -Up Items Mr. Teague reported. the following: • A performance review of the road restriping by a third party determined the work to be inferior. A warranty claim was filed against the contractor. • The special detail report from the Sheriff's Department was provided to the Board. The Board requested more tickets be cited to enforce speeding laws. The Sheriff will be notified of the steps taken by the District to educate residents about speeding. • The sinkhole repair is more complex than initially expected. The broken pipe cannot be repaired internally. Pictures were provided to the Board. Mr. Teague will review this with the District engineer and discuss other cost effective options to expedite repairs. • The Board requested proposals to inspect and analyze all the storm drain pipes. B. Approval of Financial Statements The financial statements were reviewed. On MOTION by Mr. Michaelson seconded by Mr. Marshall with all in favor the financial statements were approved. NINTH ORDER OF BUSINESS Attorney's Report There not being any, the next item followed. Unapproved Minutes 4 January 21, 2013 Heritage Greens C.D.D. TENTH ORDER OF BUSINESS Engineer's Report There not being any, the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors' Requests and /or Comments The following was discussed: • Mr. Marshall provided an analysis report of issues at the front gate with suggested solutions. This item will be reviewed and discussed at the next meeting. • Mr. Parrott discussed several issues in the community he had to address. The job of Chairman is bigger than he expected. TWELFTH ORDER OF BUSINESS Audience Comments The following comments were made: • Several residents expressed concern over what is being done so internal car remotes can be programmed with the District's system. It was explained nothing is being done if an additional code is required. • There was general discussion regarding the guards. • Residents discussed the need to trim trees around streetlights for better illumination of roads. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, the meeting was adjourned at 7:47 p.m. Calvin Teague Ronald Parrott Secretary Chairman Unapproved Minutes 5