01/18/2013 MinutesMINUTES OF MEETING
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the Port of the Islands Community
Improvement District was held Friday, January 18, 2013 at 10:00 a.m. at the Orchid Cove
Clubhouse; 25005 Peacock Lane; Naples, Florida 34114.
Present and constituting a quorum were:
Norine Dillon
Chairperson
Theodore Bissell
Vice Chairman
Anthony Davis
Assistant Secretary
Dale Lambert
Assistant Secretary
Richard Ziko
Assistant Secretary
Also present were:
Calvin Teague
District Manager
Daniel Cox
District Counsel
Ronald Benson
District Engineer
Robert Dick
Severn Trent Services Operations
Robert Casey
Field Manager, Severn Trent Operations
Robert Edge
Lead Operator, Severn Trent Operations
Rita Varona
Severn Trent Services Operations
Rose Hodza
Severn Trent Management Services
Diane Manza
Severn Trent Management Services
Stephanie Rehe
Severn Trent Management Services
Janice Swade
Severn Trent Management Services
Ron Gilbert
Ochopee Fire Control & Rescue District
Alan McLaughlin
Ochopee Fire Control & Rescue District
Jean Kungle
POI Realty
Sheryl Gibert
Resident
Kathryn Kehlmeier
Resident
George Kramer
Resident
Sam Marchand
Resident
Randy Resch
Resident
Audrey Sanders
Resident
Monday, 2/4/2013
January 18, 2013
Port of the Islands CID
The following is a summary of the discussions and actions taken at the January 18,
2013 Port of the Islands Community Improvement District's Board of Supervisors Meeting
FIRST ORDER OF BUSINESS Call to Order and Roll Call
Mrs. Dillon called the meeting to order and Mr. Teague called the roll.
SECOND ORDER OF BUSINESS Organizational Matters
A. Appointment of Supervisor to Fill Unexpired Term
• Mr. Anthony Davis and Mr. Randy Resch introduced themselves and presented
details of their background; copies of which will be entered into the official
record.
• Mr. Teague discussed options to appoint one of the two candidates.
Mr. Lambert NOMINATED Mr. Joel Anthony (Tony) Davis to fill
the unexpired term of office vacated by Mr. Charles Custer in Seat
2; and Mr. Ziko seconded the nomination. There being no further
nominations with all in favor, Mr. Joel Anthony (Tony) Davis was
appointed to fill the unexpired term of office in Seat 2 as a
Supervisor of the District.
B. Oath of Office for Newly Appointed Supervisor
Mr. Teague, being a Notary Public of the State of Florida, administered the Oath of
Office to Mr. Davis; a copy of the signed Oath is attached hereto and made part of the public
record.
• Mr. Teague distributed the appropriate forms for Mr. Davis to fill out.
• Mrs. Dillon thanked Mr. Resch for running for the position.
C. Designation of Officers — Resolution 2013 -2
Mr. Teague presented Resolution 2013 -2 for adoption; a copy of which will be entered
into the official record.
There being no comments or questions,
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January 18, 2013 Port of the Islands CID
On MOTION by Mr. Lambert seconded by Mr. Ziko with all in
favor, Resolution 2013 -2 designating Officers of the District with
Mrs. Norine Dillon to remain as Chairperson; Mr. Theodore
Bissell to remain as Vice Chairman; Mr. Calvin Teague to remain
as Secretary and District Manager; Mr. Robert Koncar to continue
as Treasurer; Mr. Stephen Bloom to continue as Assistant
Treasurer; Mr. Dale Lambert and Mr. Richard Ziko to remain as
Assistant Secretaries; and Mr. Joel Anthony (Tony) Davis to serve
as Assistant Secretary was adopted.
THIRD ORDER OF BUSINESS Approval of Minutes
A. December 7, 2012 Special Meeting
Mrs. Dillon stated each Board member received a copy of the Minutes of the December
7, 2012 Special Meeting; requesting any additions, corrections or deletions.
There not being any,
On MOTION by Mr. Ziko seconded by Mr. Lambert with all in
favor, the Minutes of the December 7, 2012 Special Meeting were
B. December 21, 2012 Regular Meeting
Mrs. Dillon stated each Board member received a copy of the Minutes of the December
21, 2012 Regular Meeting; requesting any additions, corrections or deletions.
• The Board made minor changes which will be reflected in the amended minutes.
There being no further discussion,
On MOTION by Mr. Ziko seconded by Mr. Lambert with all in
favor the Minutes of the December 21, 2012 Regular Meeting were
approved as amended.
FOURTH ORDER OF BUSINESS Public Comment Period
Chief Alan McLaughlin updated the Board and audience on recent events.
• The BCC moved forward with the fire station project for POI, which Chief
McLaughlin explained in detail.
➢ Permitting will go into effect next week; at which time bidding may
commence.
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January 18, 2013
Port of the Islands CID
➢ The remaining balance of the project in the approximate amount of
$210,000 will go to ad valorem increases.
➢ The project is expected to commence in mid to late May and projected to
be complete in November or December.
➢ Final numbers will be available by June.
Chief McLaughlin commented residents can expect a $20 increase to ad
valorem taxes for three years.
• Mr. Ron Gilbert addressed issues concerning merging of local fire departments.
• Building of a fire station at Mile Marker 63 on I -75 was approved and is
scheduled to commence in May.
FIFTH ORDER OF BUSINESS Old Business
A. Review of Landscape Maintenance Performance
Mrs. Dillon and Mr. Edge discussed the monthly ride - through inspection with Mr. Soto
and distributed notes for the Board's information and discussion; copies of which will be entered
into the official record.
• There is no irrigation on the east side of the bridge at the U.S. 41 median.
• Mr. Bissell and Mr. Davis are to be included on the e -mail distribution from Soto.
• The ant mounds will be treated.
B. Update on U.S. 41 Median Flooding
• Mrs. Dillon has not received any further updates.
C. Update on Well Repairs
• The well pump was replaced and the extension was completed.
• Mr. Edge is awaiting proposals for vibration testing of all 20 above ground
pumps.
• Mr. Edge is also looking to purchase a vibration meter which costs approximately
$2,000 in order to do this testing in house.
• Mr. Edge will prepare a cost benefit analysis to present at the next meeting during
his Operations Report.
SIXTH ORDER OF BUSINESS New Business
There being no new business to report, the next item followed.
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January 18, 2013
Port of the Islands CID
SEVENTH ORDER OF BUSINESS District Manager's Report
A. Approval of the December 31, 2012 Financial Statements and Check Register
Mr. Teague presented the December 31, 2012 Financial Statements and Check Register
for the Board's review and approval; copies of which will be entered into the official record.
• The Board was in favor of using the bond construction funds for all capital items.
• The charge from FDEP is an annual fee associated with the wastewater.
• A contract amendment will be done to put the CID on a fiscal year timeframe.
There being no further discussion,
On MOTION by Mr. Bissell seconded by Mr. Davis with all in
favor, the December 31, 2012 Financial Statements and Check
Register were approved.
EIGHTH ORDER OF BUSINESS Field Manager's Report
A. Discussion of December 2012 Operations Report
Mr. Edge presented the December 2012 Operations Report for discussion; a copy of
which will be entered into the official record.
• Staff will monitor the trees which are not looking healthy.
• Staff has been making last minute preparations for today's event.
• A sampling of the water which contained a trace of pesticide will be sent on
Monday to SFWMD.
The amount of pesticide in the water was extremely small and does not
present any health hazards.
➢ Staff will report back next month.
NINTH ORDER OF BUSINESS Attorney's Report
A. Update on North Hotel Bankruptcy Proceedings
• Mr. Cox is waiting for a proposal for the written agreement, as it is possible they
are still working out details with tax certificate holders.
• Another Executive Session may be scheduled once Mr. Cox receives the
agreement.
• There is currently a verbal agreement in place.
B. Update on Lot 45 Drainage Swale Agreement
• The Agreement has not yet been returned, but Mr. Cox will follow up.
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January 18, 2013 Port of the Islands CID
• The owner did all of the work appropriately.
C. Update on Sunset Cay Utility Dedication
• This is still going through all of the Associations, but it should be available for the
Board next month.
TENTH ORDER OF BUSINESS Engineer's Report
B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT
Technologies)
• The letter regarding liquidated damages which came back as Undeliverable was
re -sent to the appropriate address.
A. Discussion of Remaining Issues Regarding the New Water Treatment Plant
There being no issues to discuss, the next item followed.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests
• Mr. Bissell commented Cardinal is responsible for repairs to the damaged median.
• Over 200 people are attending today's ceremony.
• The Orchid Cove HOA President will comment on their meeting with the state at
the next CID meeting.
TWELFTH ORDER OF BUSINESS Public Comment Period
• Mrs. Dillon provided Ms. Marchand an explanation of the U.S. 41 median
flooding issue.
• Mr. Edge commented a sprinkler head probably would not make a difference on
the median with the dead grass.
• A Resident questioned Mr. Edge regarding the water testing and other related
issues.
• A Resident related issues with his sprinkler heads clogging in Orchid Cove.
Mr. Edge will flush out the hydrants in this area.
• A Resident asked the Board to consider having the CID take over Orchid Cove's
fire suppression system.
➢ The property owner is responsible for maintaining the hydrant on the
property.
➢ Mr. Teague and Mr. Benson will have a conference call on this subject
and report back at the next meeting.
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January 18, 2013 Port of the Islands CID
Mr. Gilbert requested staff look at his neighbor's unit which had a significant loss
of water pressure when the backflow preventers were installed.
THIRTEENTH ORDER OF BUSINESS Adjournment
Upon adjournment, The Open House for the new Water Treatment Plant will be held.
There being no further business,
_ - --- . -___ — ..._.... » ».
On MOTION by Mr. Bissell seconded by Mr. Ziko with all in
favor, the meeting was adjourned at 11:43 a.m.
' ..
Calvin Teague orine Dillon
Secretary Chairperson
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