Agenda 12/21/2012Port of the Islands Community Improvement District
Board of Supervisors
Norine Dillon, Chairperson
Theodor Bissell, Vice Chairman
Richard Ziko, Assistant Secretary
Charles Custer, Assistant Secretary
Dale lambert, Assistant Secretary
Regular Meeting Agenda
Friday, December 21, 2012— 10:00 a.m.
1. Call to Order and Roll Call
2, Approval of the Minutes of the November 16, 2012 Meeting
3. Public Comment Period
4. Old Business
A. Review of Landscape Maintenance Performance
B. Update on U.S. 41 Median Flooding
C. Update on Water Treatment Plant Open House for the Community
5. New Business
Calvin Teague, District Manager
Daniel Cox, District Counsel
Ronald Benson, District Engineer
6. District Manager's Report
A. Approval of the November 30, 2012 Financial Statements and Check Register
B, Review of Delinquent Accounts
7, Field Manager's Report
A. Discussion of November 2012 Operations Report
8. Attorney's Report
A. Update on North Hotel Bankruptcy Proceedings
B. Update on Lot 45 Drainage Swale Agreement
C. Update on Sunset Cay Utility Dedication
9. Engineer's Report
A. Update on New Water Treatment Plant
B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies)
10. Supervisors' Requests
11. Public Comment Period
12. Adjournment
NOTES:
The next meeting is scheduled for Friday, January 18, 2013, at 10:00 a.m.
District Office:
5911 Country Lakes Road
Fort Myers, Florida 33905
239 - 245.7118
httpalpoicid.coml
Meeting Location:
Orchid Cove Clubhouse
25005 Peacock lane
Naples, Florida 34114
239 - 430 -0806
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
- - - - --
PORT OF THE ISLANDS
210 N UNIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 010948
59699503
State of Florida
Counties of Collier and Lee
Before the undersigned authority, personally
appeared Lynn Schneider, says that she serves
the Order Entry Data Specialist, of the Naples
Daily News, a daily newspaper published at Nap
in Collier County, Florida: distributed in Col
and Lee counties of Florida; that the attached
copy of advertising was published in said
newspaper on dates listed.
Affiant further says that the said Naples Da
News is a newspaper published at Naples, in sa
Collier County, Florida, and that the said
newspaper has heretofore been continuously
day and has been entered as second class mail
matter at the post office in Naples, in said
Collier County, Florida, for a period of 1 yez
next preceding the first publication of the
attached copy of advertisement; and affiant
further says that he has neither paid nor
promised any person, firm or corporation any
discount, rebate, commission or refund for the
purpose of securing this advertisement for
publication in the said newspaper.
PUBLISHED ON: 09/28
AD SPACE:
FILED ON:
66 LINE
09/28/12
Signature of Affiant
Sworn to and Subscrib
Personally known by m
CAROL PAWLINSKI
MY COMMISSION # EE 45538
= EXPIRES: November28, 2014
% gi g Bonded Thru Ri td Insurance Agency
FIRST AMENDMENT TO LANDSCAPE MAINTENANCE CONTRACT
This First Amendment to Landscape Maintenance Contract is between the Port of the
Islands Community Improvement District (District) and Soto Lawn Service, Inc. (Contractor).
WITNESSETH
A. On or about January 27, 2010, District and Contractor entered into a Landscape
Maintenance Contract with an initial term that expired on December 31, 2011 and extends for
consecutive monthly terms.
B. District has constructed new water treatment facilities and installed additional turf areas,
including a dry retention area, and landscaping associated with those facilities.
C. District desires the same level of service for these new areas as are provided for the
original landscaping areas maintained under the Landscape Maintenance Agreement and is
willing to compensate Contractor for that service.
D. The parties wish to extend the term of the contract for an additional year.
NOW THEREFORE, in consideration of the foregoing recitals which are conclusively
acknowledged as true and correct and are incorporated herein, the parties agree as follows:
I . Contractor agrees to provide the same level of service for the new landscaping and turf
areas installed in association with the District's utility facilities as are provided all other areas
under the Landscape Maintenance Agreement.
2. District will pay Contractor an additional $575.00 per month ($6,900.00 per annum) for
this additional scope of work.
3. Contractor acknowledges that some of this work will be performed within the secure
areas of the facility and will schedule work such that employees of the District's Utility
Contractor will not be required to remain on site outside of normally scheduled hours.
4. District acknowledges that there will be times when the dry retention area will be
inundated with surface water and that Contractor will not be able to mow those turf areas during
those times. Contractor will use its best efforts to mow as much of such areas as can be mowed
without compromising its equipment or endangering its personnel. There will not be any
abatement of the additional monies paid under this amendment due to such inundation.
5. The terms of the Landscape Maintenance Agreement not affected hereby are restated in
full as if completely set forth herein.
6. The term of the Landscape Maintenance Agreement as amended hereby is extended to
December 31, 2013.
By signature below the parties agree to the specifications, terns and conditions as set
forth herein and within the restated Landscape Maintenance Agreement.
Port of thgAslaAds CoRimunity Improvement District
Soto's
President
Port of the Islands
Community Improvement District
Financial Report
November 30, 2012
Prepared by
Port of the Islands
Community Improvement District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet - All Funds ....... . ................. . ........................ . -I.... Page 1
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance...... ..... ..,. Page 2 - 3
Trend Report Page 4 - 5
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 6 - 7
Trend Report ..... .......... ........... .. ... ... ......... I -- ......... Page 8 - 9
SUPPORTING SCHEDULES
Check Register ........................... ............................... Page 10 - 11
Special Assessments - Collection Schedule ................... ___ ...... ....................... .. Page 12
Construction Schedule ........................... ............................... Page 13 - 14
CIP Status Report ........................... ............................... Page 15 - 16
Cash Flow Projections ........................... ............................... Page 17 - 18
Cash Flow Projections - 5 year ................ ............. I ...... ...................... Page 19
Monthly Activity Report ........................... ............................... Page 20 - 25
Accounts Receivable Ageing Report (90+ days outstanding) ........... ............................... Page 26 - 27
Repair and Maintenance Detail Reports ................ ..........: ... ................ ............ Page 28 - 34
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
November 30, 2012
PORT OF THE ISLANDS CID
STATEMENT OF NET ASSETS
NOVEMBER 30, 2012
ASSETS
CURRENT ASSETS:
CASH
ACCOUNTS RECEIVABLE
DUE FROM OTHER FUNDS
INTEREST /DIVIDENDS RECEIVABLE
INVESTMENTS:
CERTIFICATE OF DEPOSIT - 540 DAYS
MONEY MARKET ACCOUNT
SBA ACCOUNT
SBA ACCOUNT (RESTRICTED)
SBA RESERVES
SBA RESERVES (RESTRICTED)
CONSTRUCTION FUND
FMV ADJUSTMENT
TOTAL CURRENT ASSETS
NONCURRENT ASSETS:
INTANGIBLE ASSETS, NET
CAPITAL ASSETS:
LAND
CONSTRUCTION IN PROGRESS
IMPROVEMENTS, NET
EQUIPMENT, NET
TOTAL NONCURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES:
ACCOUNTS PAYABLE
RETAINAGE PAYABLE
DUE TO OTHER FUNDS
DEPOSITS
BONDS AND LOANS PAYABLE CURRENT
OTHER CURRENT LIABILITIES
TOTAL CURRENT LIABILITIES
NONCURRENT LIABILITIES:
BONDS AND LOANS PAYABLE, LONG -TERM
TOTAL NONCURRENT LIABILITIES
TOTAL LIABILITIES
NET ASSETS
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT
UNRESTRICTED
ASSIGNED
OPERATING RESERVE
UNASSIGNED
TOTAL NET ASSETS
GENERAL
WATER AND
TOTAL
SEWER
285,816
32,420
318,236
834
834
221,05 2
221,052
665
665
151,050
151,050
567,527
6,574
574,101
4,666
4,685
9,351
12,097
25,232
37,329
1,822
1,822
1,453
1,453
335,032
335,032
1,015
(1,560)
1,246,437
402,928
1,649,365
-
31,621
31,621
293,061
293,061
5,196,390
5,196,390
6,491,391
6,491,391
144,459
144,459
-
12,156,922
12,156,922
1,246,437
12,559,850
13,806,287
2,565
13,131
15,696
16,873
16,873
221,052
221,052
33,200
33,200
497,303
497,303
1,780
1,780
2,565
783,339
785,904
-
4,005,730
4,005,730
4,005,730
4,005,730
2,565
4,789,069
4,791,634
7,653,889 7,653,889
116,892 116,892
103,815 103,815
1,140,056 - 1,140,056
$ 1,243,871 $ 7,770,781 $ 9,014.652
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS 1
REPORT DATE: 12/5/2012 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS.
C
PORT OF THE ISLANDS General Fund
Community Improvement District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2012
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A %OF NOVEMBER -12
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
REVENUES
1,000
1,000
14.29%
500
536
Interest - Investments
$ 2,177 $
363 $
246 $
(117)
11.30% $
r
Net Incr (Door) In FMV- Invest
4,333
0100%
177
177
0.00%
2,557
Special Assmnts- Tax Collector
435,400
72,567
87,648
15,081
20.13%
84,532
Special Assmnts- Discounts
(17,416)
(2,903)
(3,547)
(644)
20.37%
(3,381)
Other Miscellaneous Revenues
9,243
-
315
315
0.00%
315
TOTAL REVENUES
420,161
70,027
84,839
14,812
20.19%
81,467
EXPENDITURES
P/R -Board of Supervisors
FICA Taxes
ProfServ- Engineering
ProtServ-Legal Services
ProfServ-Mgmt Consulting Sery
ProfServ- Property Appraiser
ProfServ- Special Assessment
Auditing Services
Communication - Telephone
Postage and Freight
Rental - Meeting Room
Insurance - General Liability
Printing and Binding
Legal Advertising
Miscellaneous Services
Misc- Assessmnt Collection Cost
Mlsc -Web Hosting
Office Supplies
Annual District Filing Fee
Total Administrative
Field
Con tracts-Mgmt Services
Contracts - Landscape
Electricity - Streetlighting
Utility - Irrigation
R &M- Renewal and Replacement
R &M -Roads & Alleyways
R &M- Signage
Capital Outlay
Total Field
7,000
1,000
1,000
14.29%
500
536
77
77
-
14.37%
38
26,000
4,333
3,051
4,333
0100%
1,561
12,600
2,083
2,557
(474)
20.46%
2,557
28,365
4,728
4,728
-
16.67%
2,364
6,531
6,531
-
6,531
0.00%
-
9,243
-
167
0100%
3,750
11,816
11,816
0.00%
100
17
9
8
9100%
8
1,500
250
292
(42)
19.47%
218
350
50
50
14.29%
25
8,844
2,211
1,947
264
22.01%
2,000
333
118
215
5.90%
54
2,200
367
367
0.00%
1,375
229
156
73
11.35%
97
8,708
1,451
1,682
(231)
19.32%
1,623
1,000
167
167
0.00%
-
650
108
108
0.00%
175
175
175
100.00%
-
120,827
24,110
12,791
11,319
10.59%
7,484
100,000
16,667
16,667
16.67%
8,333
79,440
13,240
13,240
-
16.67%
6,620
16,500
2,750
3,051
(301)
18.49%
1,561
12,600
2,100
295
1,805
2.34%
264
10,000
1,667
1,279
388
12.79%
927
000
667
-
667
0.00%
-
1,000
167
167
0.00%
70,894
11,816
11,816
0100%
294,434
49,074
34,532
14,542
11.73%
17,705
TOTAL EXPENDITURES 415,261 73,184 47,323 25,861 11.40% 26,189
Excess (deficiency) of revenues
Over(under)expenditures 4,900 (3,157) 37,516 40,673 765,63% 56,278
Report Date: 12/5/2012 Prepared by:
Severn Trent Management Services 2
PORT OF THE ISLANDS General Fund
Community Improvement District
Statement of Revenues, Expenditures and Changes In Fund Balances
For the Period Ending November 30, 2012
Report Date: 12/5/2012 Prepared by:
Severn Trent Management Services 3
ANNUAL
YTD ACTUAL
ADOPTED
YEAR TO DATE
YEAR TO DATE VARIANCE
AS A %OF NOVEMBER-12
ACCOUNT DESCRIPTION
BUDGET
BUDGET
ACTUAL FAV(UNFAV)
ADOPTED BUD ACTUAL
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance
4,900
0.00%
TOTAL FINANCING SOURCES USES
4,900
0.00%
Net change In fund balance
$ 4,900
$ (3,157)
$ 37,516 $ 40,673
765.®% S 56,278
FUND BALANCE, BEGINNING (OCT 1, 2012)
1,206,356
1,206,356
1,206,355
FUND BALANCE, ENDING
i 1,211,258
$ 1,203,199
$ 1,243,872
Report Date: 12/5/2012 Prepared by:
Severn Trent Management Services 3
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PORT OF THE ISLANDS Water And Sewer Fund
Community Improvement District
Statement of Revenues, Expenses and Changes In Net Assets
For the Period Ending November 30, 2012
ACCOUNT DESCRIPTION
ANNUAL
ADOPTED
BUDGET
YEAR TO DATE
BUDGET
YEAR TO DATE
ACTUAL
VARIANCE (3)
FAV(UNFAV)
YTD ACTUAL
AS A %OF
ADOPTED BUD
NOVEMBER -12
ACTUAL
OPERATING REVENUES
536
77
77
-
14.37%
38
Interest - Investments
$ 2,638
$ 473
$ 83
$ (390)
2.929/6
$ 35
Water Revenue
43,000
7,187
4,794
(2,373)
11,15%
2,981
Sewer Revenue
65,000
10,834
7,778
(3,056)
11.97%
4,883
Inigatlon Fees
100,000
16,667
10,112
(6,555)
1011%
5,610
Net Incr (Deer) In FMV- Invest
7,885
1,667
329
329
0100%
1,707
SpecialAssmnts - Tax Collector
1,135,025
189,171
228,485
39,314
20.13%
220,362
Special Assmms- Discounts
(45,401)
(7,567)
(9,246)
(1,679)
20.37%
(8,814)
Other Miscellaneous Revenues
1,000
167
1,000
1,000
0.00%
475
TOTAL OPERATING REVENUES
1,800,462
216,745
243,335
26,590
18.71%
225,832
OPERATING EXPENSES
PIR -Board of Supervisors
7,000
1,000
1,000
-
14.29%
500
FICA Taxes
536
77
77
-
14.37%
38
ProfServ- Engineering
26,000
4,333
4,333
0,00%
ProfServ-Legal Services
12,500
2,083
2,557
(474)
20.46%
2,557
ProfServ-Mgmt Consulting Sent
28,482
4,747
4,747
1,239
16.67%
2,374
ProfServ- Property Appraiser
17,025
17,025
330
17,025
0.00%
330
ProfServ- Special Assessment
7,885
1,667
1,707
(40)
0.00%
1,707
Auditing Services
3,750
1,644
21,193
(19,549)
0.00%
6,701
Communication - Telephone
100
17
9
8
9100%
8
Postage and Freight
1,000
167
195
(28)
19.50%
145
Rental - Meeting Room
350
50
50
(18,020)
14.29%
25
Insurance - General Liability
8,270
2,068
1,820
248
22.01%
-
Printing and Binding
1,500
250
88
162
5.67%
41
Legal Advertising
1,600
267
267
0.00%
Miscellaneous Services
2,050
342
375
(33)
18.29%
216
Misc- Assessmnt Collection Cost
22,701
3,783
4,385
(602)
19.32%
4,231
Office Supplies
750
125
125
0.00%
Total Personnel andAdministraUon
141,499
36,334
15,303
21,031
10.81%
10,135
Water-Sewer Comb Services
Contracts-Mgmt Services
309,533
51,569
51,589
16.67%
25,794
Contracts -Other Services
2,000
0.00%
Communication - Teleph - Field
4,512
752
1,035
(283)
22.94%
281
Utility - General
80,000
13,333
12,094
1,239
15.12%
6,172
R &M- Irrigatlon
10,000
1,667
330
1,337
3.30%
330
R &M -Water Plant
10,000
1,667
1,707
(40)
17.07%
1,707
R &M -Waste Water Plant
9,866
1,644
21,193
(19,549)
214.81%
6,701
Misc- Licenses & Permits
4,500
1,125
1,125
0.00%
Cap Outlay -Water Plant
50,000
8,333
10,182
(1,849)
20.36%
10,182
Total Water -Sewer Comb Services
480,411
80,110
98,130
(18,020)
20.43%
51,167
Report Date: 12/5/2012 Prepared by:
Severn Trent Management Services 6
PORT OF THE ISLANDS
Community Improvement District
Statement of Revenues, Expenses and Changes In Net Assets
For the Period Ending November 30, 2012
Wafer And Sewer Fund
Report Date: 12/5/2012 Prepared by:
Severn Trent Management Services 7
ANNUAL
YTD ACTUAL
ADOPTED
YEAR TO DATE
YEAR TO DATE
VARIANCE ($)
AS A %OF
NOVEMBER-12
ACCOUNT DESCRIPTION
BUDGET
BUDGET
ACTUAL
FAV(UNFAV)
ADOPTED BUD
ACTUAL
Debt Service
Principal Debt Retirement
497,303
0.00%
Interest Expense
158,056
79,028
13,171
65,857
8.33%
13,171
Total Debt Service
655,359
79,028
13,171
65,857
2.01%
13,171
TOTAL OPERATING EXPENSES
1,277,269
195,472
126,604
88,86E
9.91%
74,473
Operating Income (lass)
23,193
21,273
116,731
95,458
503.30%
151,059
Change in net assets
$ 23,193
$ 21,273
$ 116,731
$ 95,458
503.30%
$ 151,059
TOTAL NET ASSETS, BEGINNING (OCT 1, 2012)
7,654,048
7,654,048
7,654,046
TOTAL NET ASSETS, ENDING
It 7,877,241
$ 7,675,321
$ 7,770,779
Report Date: 12/5/2012 Prepared by:
Severn Trent Management Services 7
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Community Improvement District
Supporting Schedules
November 30, 2012
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PORT OF THE ISLANDS
Community Improvement District
Non -Ad Valorem Special Assessments
Collier County Tax Collector - Monthly Collection Report
For the Fiscal Year ending September 2013
% Collected
20.13% 20.13% 20.13%
TOTAL OUTSTANDING $ 1,254,294 1 $ 347,752 1 $ 906,541
Year
FY 2010
FY 2011
FY 2012
Parcel ID Description Amount Comments
1058920500 POI Hotel 119,627 bankruptcy
1058920500 POI Hotel
1058920500 POI Hotel
Total Delinquent Parcels
119,627 bankruptcy
119,638 bankruptcy
358,892
Report Date: 12/5/2012 12
ALLOCATION BY FUND
Discount /
Gross
Date
Net Amount
(Penalties)
Collection
Amount
General
Water /Sewer
Received
Received
Amount
Costs
Received
Fund
Fund
Assessments Levied FY 2013
$
"1,570,427
$
435,400
$ 1,135,027
Allocation %
100%
28%
72%
10/30/12
$
10,430
$
597
$
213
$
11,239
$
3,116
$ 8,123'
11/14/12
$
82,051
$
3,488
$
1,675
$
87,214
$
24,180
$ 63,034
11/29/12
$
204,794
$
8,707
$
4,179
$
217,680
$
60,352
$ 157,328
TOTAL
$
297,274
$
12,792
$
6,067__$__.,_316,133
$
87,6481$
228,485
% Collected
20.13% 20.13% 20.13%
TOTAL OUTSTANDING $ 1,254,294 1 $ 347,752 1 $ 906,541
Year
FY 2010
FY 2011
FY 2012
Parcel ID Description Amount Comments
1058920500 POI Hotel 119,627 bankruptcy
1058920500 POI Hotel
1058920500 POI Hotel
Total Delinquent Parcels
119,627 bankruptcy
119,638 bankruptcy
358,892
Report Date: 12/5/2012 12
Port of the Islands
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1. Recap of Capital Project Fund Activity Through November 30, 2012
Bond Issued (Construction Account) $ 5,500,000
Source of Funds: Interest Earned $ 8,114
Use of Funds:
COI $ (42,700)
COI (costs transferred to checking account but not yet paid) $ (5,000)
Disbursements Water Treatment Plant $ (5,125,383)
Adjusted Balance In Construction Account November 30, 2012
2. Funds Available For Construction at November 30, 2012
Book Balance of Construction Account at November 30, 2012
Construction Funds available at November 30, 2012
3. Investments • BB &T at November 30, 2012
Estimated
Tvoe Yield
Construction Fund: 0.12%
$ 335,032
$ 335,032
ADJ: Outstanding Amounts Due
Balance at November 30, 2012
$ (5,173,083)
$ 335,032
Principal
$ 335,032
$ 335,032
13
Port of the Islands Community Improvement District
Construction Schedule
IREQ, #
Date
I CONTRACTOR
J AMOUNT OF I CAPITAL j
I REQUISITION';; OUTLAY
COI
Water Treatment
Plant
CO;
10/20/10
Greenberg Traurig
$
10,000.00
$
10,000.00
266,314.14
34
co I
10/20/10
BBBT
$
2,700.00
$
2,700.00
12/15/11
BCI Technologies
cot
10/20/10
Severn Trent Management Svcs
$
15,000.00
$
15,000,00
$ 586,766.70 $
586,766.70
COI
11/02/10
Dan Cox
$
15,000.00
$
15,000.00
$
647,523.09
1
11/09/10
Port of the islands CID (reimb)
$
321,537.00 $
321,53700
43,672.50
$
321.637.00
2
11/18/10
South Florida Excavation
$
26,503.75 $
26,503.75
OV24/12
$
26,503.75
3
11124/10
Naples Daily News
$
151.:02 $
151.02
$ 73,011.00 $
S
151.02
4
01/04/11
Century Link
$
26,310.88 $
26,310.68
$
$
26,310.88
5
12/16110
South Florida Excavation
$
18,008 90 $
18,008,90
44
$
18,008.90
6
02101/11
Hole Mantes
$
2,561,25 $
2,561.25
Cardinal Contractors
$
2,561.25
7
02/01111
Hole Mantes
$
16,200.00 $
16,200.00
30,577.50
S
16,200.00
8
02/01/11
Hole Monies
$
13,208.91 $
13,206.91
62,629.20
$
13,206.91
9
02/10/11
Benchmark EnviroAnalytical, Inc.
$
1,019,00 $
1,019.00
06/12/12
It
1,019,00
t0
02/17111
Hole Mantes
$
1,982.50 $
1,982.50
$ 9,027,29 $
$.
1,982.50
11
03/07/11
Hole Mantes
$
6,250.00 $
6,25000
$
$
6,250.00
12
03116/t i
South Florida Excavation
$
12,762,00 $
12,762.00
53
$
12,762.00
13
03/29/11
Cardinal Contractors
$
27,000.00 $
27,000.00
Cardinal Contractors
$
27,000.00
14
04106!11
Hole Mantes
$
13,850.00 $
13,850.00
33,088,00
$
13,850.00
15
05/05111
South Florida Excavation
$
18,587.25 $
18,587.25
49,981.80
$
18,567.25
16
05116111
Cardinal Contractors
$
95,028.60 $
95,028.60
09/04112
$
95,028.60
17
05/18/11
Hole Monies
$
39,565.00 $
39,565.00
$ 21,350,41 $
$
39,565.00
16
06114/11
KW Controls
$
1,038.60 $
1,038.60
$
$
1,038.60
19
06/14111
Cardinal Contractors
$
196,572,08 $
196,572.08
$
196,572.08
20
07/06/11
Hole Mattes
$
19,575.00 $
19,575.00
$
19,575.00
21
07122111
Cardinal Contractors
$
170,192.15 $
170,192.15
$
170,192.15
22
07/27/11
Hale Mantes
$
22,325,00 $
22,325.00
$
22,325.00
23
08119111
Cardinal Contractors
$
156,352.50 $
156,352.50
$
156,352.50
24
08/30/11
Hole Mantes
$
19,700.00 $
19,700.00
$
19,700.00
25
09/16/11
South Florida Excavation
$
6,971.40 $
6,971.40
$
6,971.40
26
09/16/11
South Florida Excavation
$
4,601,85 $
4,801.85
$
4,601.85
27
09/16/11
Cardinal Contractors
$
278,892.77 $
278,892.77
$
278,892.77
28
D9/27/11
Michael Evans Computers
$
3,255.00 $
3,255.00
$
31255.00
29
10/17/11
Cardinal Contractors
$
85,416.29 $
85,416.29
$
65,416.29
30
11/03/11
Hole Mantes
$
832.50 $
832.50
$
832.50
31
it/D3/11
Hole Mantes
$
43,975.00 $
43,975.00
$
43,975.00
33
11/23/11
KW Controls
$
24,337.00 $
24,33200
$
24,337,00
62 10/16112 RMA Geological Consultants
$
Total FY 2011
$ 1,717,261 .20
1,674,561 70 $
42 700,00 $
t,S7a 861.20
32
11/14/11
CardinalConhactor$
$ 266,314,14 $
266,314.14
$
266,314.14
34
12/15/11
South Florida Excavation
$ 4,601.85 $
4,601.85
$
4,60t.65
35
12/15/11
BCI Technologies
$ 7,121.33 $
7,121..33
$
7,121.33
36
12/15/11
ITT Water Equipment Tech
$ 586,766.70 $
586,766.70
$
586,766.70
37
12116/11
Cardinal Contractors
$ 647,523.09 $
647,523.09
$
647,523.09
3a
12/30/11
Hole Monies
$ 43,672,50 $
43,672.50
$
43,672.50
39
01124/12
Hole Monies
$ 25,609.59 $
25,609.59
$
25,609.59
40
OV24/12
Cardinal Contractors
$ 174,822.68 $
174,622.68
$
174,822.68
41
01130/12
KW Controls
$ 73,011.00 $
73,011.00
$
73,011.00
42
02)24/12
Cardinal Contractors
$ 240,41636 $
240,416.36
$
240,416.36
43
03/15;12
Cardinal Contractors
$ 246,740.07 $
246,740.07
$
246,740.07
44
04/05/12
Hole Mantes
$ 48,232..19 $
48,232.19
$
46,232.19
45
04123/12
Cardinal Contractors
$ 89,577.03 $
89,577.03
$
89,577.03
46
05/09/12
ITT Water Equipment Tech
$ 30,577.50 S
30,577.50
$
30,577.50
47
05/16/12
Cardinal Contractors
$ 62,629.20 $
62,629.20
$
62,629.20
48
05/17/12
KW Controls
$ 12,168,50 $
12,168.50
$
12,168.50
49
06/12/12
Hole Mantes
$ 65,27640 $
65,276.80
$
65,276.80
50
06/12/12
Severn Trent Environmental Svcs
$ 9,027,29 $
9,02229
$
9,027.29
51
06112/12
BCI Technologies
$ 20,000.00 $
20,00010
$
20,000.00
52
06/13/12
Cardinal Contractors
$ 207,111.76 $
207,111.76
$
207,111..76
53
08/29112
Soto's Lawn Service, Inc.
$ 19,680.00 $
19,680.00
$
19,680.00
54
07/16/12
Cardinal Contractors
$ 13,632.50 $
13,632.50
$
13,632,50
55
07/25/12
W.E. Johnson Equipment
$ 33,086.00 $
33,088,00
$
33,068.00
56
08103112
Hale Monte$
$ 49,981.80 $
49,981.80
$
49,981.80
57
09104/12
Severn Trent Environmental Svcs
$ 3,045.00 $
3,045.00
$
3,045.00
58
09/04112
Cardinal Contractors
$ 195,289.60 $
195,289.60
$
195,289.,60
59
09/19/12
Hole Monies
$ 21,350,41 $
21,350.41
$
21,350A1
60
09/19/12
BCI Technologies
$ 33,278.67 $
33,278.67
$
33,278.67
61
09/19/12
Cardinal Contractors
$ 52,400.10 $
52,400.10
S
52,400.10
Total FY 2012
$ 3;282,945,66 $
1282:945,66 $
$
3282.945.66
62 10/16112 RMA Geological Consultants
$
5,989.71 $
5,989.7t
$
5,989.71
63 10116(12 Cardinal Contractors
$
151,858,93 $
151,858.93
$
151,858.93
64 11101/12 Hole Mantes
$
10,027.10 $
10,027.10
$
10,027.10
T Dial FY 2013
$
197r875:7A
167,873.74 $
$
187,675.74
5,168,082,0 S
5 1 X5,02.60
5,125,382.90.
Interest
FY 2011 Interest
$
5,743.88
FY 2012 Interest
$
2,291,47
FY 2013 Interest
$
76.94
8,114.29
14
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'+ce.aP
r�x
Port of the Islands
Improvement District
Cash Flaw Projections
31 -Dee 31-Jon 28 -Feb 31 -Mar 30 -Apr 31 -May 30 -Jun 31 -Jul 31 -Aug 30 -Sep
2012 2013 2013 2013 2013 2013 2013 2013 2013 2013
Cash 8eginrirg9014nce
$859,831
$1,109,274
$1,244,846
$!,282,970
$1,322,969
$1,360,394
$1,335,197
$1,310,200
$1,282,991
$1,257,194
Cash Inflow
$66,828
$166,287
$6(1
$66,828
$66,828
$181
$181
$181
$181
$l81
Cash Outflow
(.$35,872)
($30715)
($28704;
($26,829)
($29404)
($25,378)
;$25,178)
($27,389)
($25.978)
($26,542)
CD Investment
$0
$0
$0
$0
$0
$0
$0
$0
$0
$151,050
Add: Prepaid Items
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Add Due from WS Fund
$221,052
$0
$0
$0
$0
$0
$0
$0
$0
$0
Less: Current Liabilities (as of It/30 /t2)
c 3 54
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total Estimated Cash Balance
_
$1.,109,274
$1,244.,146
$1,292,970
$1,922,969
$1,360,394
_
$1,335,197^
#t, 310, &'
31,282 991
$1,257,194
$1,381.,884
ash Receipts
$500
$500
$500
$1,000
$500
$500
$500
$500
$1,000
$38
Special Assessments - Levy
$69,550
$69,550
$69.550
$69,550
$69,550
$0
$0
$0
$0
$0
Special Assessments - 0e111144ent*ix yr)
$0
$99,459
$0
$0
$0
$0
$0
$0
$0
$0
Special Assessments- Discount
($ +' 4 ^'>)
($2.903)
($2,903)
($2,903)
($2 „ <31)3.;
$0
$0
$0
$0
$0
Interest
$181
$181.
$l81
$181
$1B1
$181
$181
$181
$181
$181
Total Cash Inflow
$66,828
$166,987
$66,828
$66,629
$66,828
$181
$18l
$181
$181
$181
41a12Alilro E2mandtfuns
Administrative
P/R -Board of Supervisors
FICA Taxes
Prof5erv- Ergineering
Prof5ery -Legal Services
Prof5ery -Mgmt Consulting Sery
ProfServ- Property Appraiser
Prof5erv- Special Assessment
Annual Audit
Telephone
Postage and Freight
Rental . Meeting Room
Insurance - General Liability
Printing d Binding
Legal Advertlling
Miscellaneous .Servicas
Mise.- AssessmM Collection Cost
Office Supplies
Total Administrative
Maintenance
Contracts - Mgmt Services
Contracts - Landscape
Electricity - Sirettlighting
Utility - Irrigation
R&M - Renewal d Replacement
R8M - Roods
R&M - Signage
CIP.
Total Maintenance
Total Cash Outflow
$500
$500
$500
$500
$1,000
$500
$500
$500
$500
$1,000
$38
$38
$38
$38
$77
$38
$38
$38
$38
$77
$2,167
$2,t67
$2,167
$2,167
$2,167
$2167
$2,167
$2,167
$2,167
$2,167
$1,042
$1,042
$1,042
$1,042
$1,042
$1,042
$1,042
$1,042
$1,042
$1,042
$2,364
$2,364
$2,364
$2,364
$2,364
$2,364
$2,364
$2,364
$2,364
$2,364
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$9,243
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1.875
$1,675
$0
$0
$0
$0
$0
$0
$0
$8
$8
$8
$8
$8
$8
$8
$8
$8
$8
$125
$125
$125
$125
$125
$125
$125
$125
$125
$125
$25
$25
$25
$25
$50
$25
$25
$25
$25
$50
$0
$2,211
$0
$0
$2,211
$0
$0
$2,211
$0
$0
$167
$167
$167
$167
$167
$167
$167
$167
$167
$167
$0
$0
$200
$200
$0
$200
$0
$0
$806
$800
$115
$115
$115
$115
$115
$115
$115
$115
$115
$115
$1,451
$6451
$1,451
$1,451
$1,451
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$9
$0
$0
$0
$0
$17,244
$12,087
$!0.(776
$8201
$10,775
$6,750
$6,550
$8,761
$7,350
$7,9t3
$8,333
$8,333
$8,333
$8,333
$8,333
$8,333
$8,333
$8,333
$8,333
$8,333
$6,620
$6,620
$6,620
$6,620
$6,620
$6620
$6,620
$6,620
$6,620
$6,620
$1,375
$1,375
$1,375
$1,375
$1,375
$1,375
$1,375
$1,375
$1,375
$1,375
$1,050
$1,050
$1,050
$1,050
$1,050
$1,050
$1,050
$1,050
$1,050
$1,050
$833
$833
$833
$833
$833
$833
$833
$833
$833
$833
$333
$333
$333
$333
$333
$333
$333
$333
$333
$333
$83
$83
$83
$83
$83
$83
$83
$83
$83
$63
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$18,628
$18,628
$18,628
$18,628
$18,626
$18,628
$18628
$19,628
$18,628
$18,628
.�..�_..
$35,872
$30,715
$28,704
$26,829
$29.404
$25,378
$25,179
�$Z7,389
$25,976
$26,542
-NOTES,
Eerlmated QP costs ter the mncipoted proJeata are ih.- quarterly
Dd:+wat asasument: from hotel percel w reflected as received In Ja Kwy 2013 Acrual m-pt date anl-
17
Port of the Islands
Improvement District
Cash Flow Prejectiora
kv
Cash RaniotY
31 -0ea
31 -Jan
28 -Fab
31 -Mar
30 -Apr
31 -May
30 -3un
31 -Sul
31 -Aug
30 -3sp
Swi.1 Au"%.snts -L"
...:..2012
2013
2013
2013
2013
2013
2013
2013
2013
2013
Cash llq ming 8a1ance
$43.679
($H4,864)
$316,072
$459661
$595.169
$735,999
$135168
$100,556
$74,206
$49,348
Cash Inflow
$193,311
$450,743
$191.311
$191,311
$191,311
$17,570
$17,570
$17.570
$17,570
$17,570
Cash Outflow- Exposes
!$67,038)
($49.707)
is :: >.722)
($55.803)
($50,4Rt)
3$615101)
($51,882)
($44140)
I£•+ -507)
($53{027)
Add: Prepaid Items
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Luse Du. to 6.n ... I Fund
!Wi C52)
$0
$0
$0
$0
$0
$0
$0
$0
$0
Less: Current Liabilities (as of 11730)12)
331:184)
$0.,
$0
$0
$0
$0
$0
$0
$0
$0
Total Estimated Cash Balance
$316,072
$459,601
,169
1738,499
$136,166
$100.888
$74,286
$49,348
11$;a91
Cash RaniotY
Swi.1 Au"%.snts -L"
$181,308
$181,308
$181,308
$161,308
$181,308
$a
$0
$0
$0
$0
Special Assessments - Oalirml -t (prw. s..)
$0
$259,432
$0
$0
$0
$0
$0
$0
$0
$0
SpecioLAssusmants - Dis -W
($7.567)
($7567)
($7,567)
($7,567)
($7,567)
$0
$0
$0
$0
$0
Wat.rlS.werlirrigation Revenue
$17,333
$17,333
$17,333
$17,333
$17333
$17,333
$17,333
$t7A33
$17.333
$17333
Int.rest /Miscel6mrow
3237
$237
$237
$237
$237
$237
$237
$237
$237
$737
Total Cash Inflow
$191,311
$480,743
$191. >311
$191,311
$191,31:1
07,570
$17,370
$17,870
$17,570
$17,670
Oosratlna ExoendlNW
Administrative
PA -Board of Supervisors
$500
$5011
$500
$500
$LD00
$500
$500
$5W
$500
$1,000
FICA Taxes
$38
$38
$38
$38
$77
$36
$36
$38
$38
$77
ProfServ- Engineering
$2,167
$2,167
$2.167
$2.167
$2.167
$2,167
$2,167
$2.167
$2,167
$2,167
PrafServ-Legai Servi.es
$1,042
$I'm
$1,042
$1,042
$1,042
$1.042
$1,042
$1.042
$1,042
$1,042
Praf$srwMgmt Consulting Sery
$2,364
$2,364
$2,364
$2,364
$2.344
$2,364
$2,364
$2,364
$2.364
$2,364
P,05wwProp -ty Appraiser
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
ProfS.- Sp.6.1 Assessm.nts
$7,885
$0
$0
$a
$0
$0
$0
$0
$0
$0
Annual Audit
$0
$1,875
$1,875
$0
$0
$0
$0
$0
$0
$0
Telephone
$6
$e
$6
$8
$8
$8
$8
$8
$8
$8
Postage old Freight
$83
$83
$83
$53
$83
$83
$83
$83
$83
$83
Rental- Me.t -ng Rao.
$25
$25
$25
$25
$50
$25
$25
$25
$25
$50
Insurance - &aural Liability
$0
$2,211
$0
$0
$2.211
$0
$0
$2 2ll
$0
$0
Printieg a Binding
$t25
$125
$125
$lZ5
$l25
$125
$125
$125
$125
$125
L.gal Advertising
$0
$0
$144
$144
$0
$144
$0
$0
$576
$576
Mi- llaneaus Services
$171
$171
$171
$171
$171
$171
$171
$171
$171
$171
Misc- Assessmnt Collection Cost
$3,784
$3,784
$3784
$3,784
$3,784
$0
$0
$0
$0
$0
Office Supplies
$65
$66
$a7
$68
$69
$70
$71
$72
$73
._.. $74
Total Acimmistrative
$18:256
$14,458 m
$32,342.
$361.518
$:0,149
$6,736
$4,593
$s;805
$7171
37,736
Maint.nanc.
Contracts - Mgmt Services
$25,794
$25,794
$25,794
$25794
$25,794
$25.794
$25,794
$25,794
$25,794
$25,794
Contracts - Other Service
$0
$0
$0
$0
$2,000
$0
$0
$0
$0
$0
C-. twvon - Tel.ph - Field
$378
$379
$380
$38t
$362
$383
$384
$385
$386
$387
Utility - 6 ... ral
$6.667
$6,667
$6,667
$6,667
$6,667
$6,667
$6,667
$6,667
$6,667
$6,667
R&M - Irrigation
$833
$933
$633
$633
$833
$833
$833
$833
$833
$833
RAM - Water Pi-t
$833
$833
$833
$833
$833
$833
$833
$833
$833
$833
Ram - Waste Water P1.0
$822
$822
$822
$822
$822
$022
$822
$822
$822
$822
Misc.- Uc.nses 6 Permits
$3.500
$a
$0
$0
$0
$0
$0
$0
$0
$0
CIP•
$9,955
$0
$0
$9,955
$0
$0
$9,955
$10
$0
.$9,955
Total Maintenance
$48,785
$35 -329
$35,330 .�_.
$45,266
.$37,132
$35.333
$45204
$35,335
$35.336
$45,292
Dept Service
Principal and Interest
$0
$0
$0
$0
$0
$576.331
$0
$0
$0
$0
Total Oebt Service
$0
$0
$0
$0
$0
$576,331
$0
$0
$0
$0
Total Cash Outflow,
$67,036
$49.787
$47,722
$85,603
$50,481
......_....
$61s 401
$51.,882
$44, t40
...W..�.
$42,507
-. $. -,•--
353,027
•NO'es,
EeiAC!<d C,Y canto Is. rnr. mirtipated prej <cry ms ah»n p,mrxriv
6<lirpuvn aas<s.naris fmm horei r. -,ecu ww ren.crea oo ncnred :� 7wwy zGt3. Atn,n1 roa,pr aefe,mhwm�
18
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
PROJECTIONS
FERAL FUND
Estimated Beginning Cash Balance $1,381,884 $1,458,990 $1,526,226 $1,583,174
Estimated Ending Cash Balance* $1,381,884 $1,458,990 $1,526,226 $1,583,174 $1,629,403
WATER AND SEWER ENTERPRISE FUND
Adopted
Proposed
Proposed
Proposed
Proposed
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
Operating Revenues
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
Assessments
$417,984
$417,984
$417,984
$417,984
$417,984
Interest/Miscellaneous
$2,177
$13,819
$14,590
$15262
$15,832
Total Operating Revenues
$420,161
$431,803
$432,574
$433,246
$433,816
Overadna Expenditures
$2,838
$2,838
$2,838
$2,838
$2,838
Administrative
$120,826
$124,451
$128,184
$132,030
$135,991
Maintenance
$223,540
$230;246
$237,154
$244,268
$251,596
Total Operating Expenditures
$344,366
$354,697
$365,338
$376,298
$387,587
Capital Expenditures
$430,411
$439,019
$447,800
$456,756
$465.891
CIP Projects
$70,894
$0
$0
$0
$0
Total Capital Expenditures
$70,894
$0
$0
$0
$0
Estimated Beginning Cash Balance $1,381,884 $1,458,990 $1,526,226 $1,583,174
Estimated Ending Cash Balance* $1,381,884 $1,458,990 $1,526,226 $1,583,174 $1,629,403
WATER AND SEWER ENTERPRISE FUND
Adopted
Proposed
Proposed
Proposed
Proposed
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
Operating Revenues
Assessments
$1,089,624
$1,089,624
$1,089,624
$1,089,624
$1,089,624
Water /Sewer /Irrigation Revenue
$208,000
$208,000
$208,000
$208,000
$208,000
Interest/Miscellaneous
$2,838
$2,838
$2,838
$2,838
$2,838
Total Operating Revenues
$1,300,462
$1,300,462
$1,300,462
$1,300,462
$1,300,462
Operatina Expenditures
Administrative
$141,498
$141,498
$141,498
$141,498
$141,498
Maintenance
$430,411
$439,019
$447,800
$456,756
$465.891
Total Operating Expenditures
$571,909
$580,517
$569,298
$598,254
$607,389
Capital Expenditures
CIP Projects
E50000
$54,796
$54,796
$64,796
$64,796
Total Capital Expenditures
$50,000
$54,796
$54,796
$64,796
$64,786
Debt Service
Principal and Interest
$655,360
$655,360
$655;360
$655,360
$655,360
Total Debt Service
$ 655, 360
$ 655,360
$655,360
$655,360
$655,360
Estimated Beoinnino Cash Balance
$13,891
$23,680
$24,689
$6,742
19
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Severn Trent Environmental Services
Port of the Islands
Process Residue Disposal
Applied against budget account, copies of Invoices available upon request
Cap $15,000.00
Inv. Date Vendor Description Involoelf Invoice $ Month
Total
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.SIT° r
Ritter, Wend
From: Teague, Cal
Sent: Monday, September 24, 2012 5:31 PMru
To: Louchart, Angie; Ritter, Wendy
Cc: Randel, Helena
Subject: RE: POI C & 5 Invoice #12- 2903��°
K to pay
From: Louchart, Angie
Sent: Monday, September 24, 2012 11:16 AM
To: Ritter, Wendy
Cc: Teague, Cal; Randel, Helena
Subject: RE: POI C & S Invoice #12 -2903
The attached has been approved for payment by Robert Edge. The expense is to be applied to irrigation.
Angela Louchart
Administrative Assistant/Site Liaison
Severn Trent Environmental Services, Inc,
5911 Country Lakes Drive
Ft Myers, FL 33905 j
P; 239 694 3310 x 100'
F: 239 694 6357
www.severntrantservlces.com t
From: Ritter, Wendy
Sent: Friday, September 14, 2012 4 :10 PM
To: Louchart, Angie I
Cc: Teague, Cal; Randel, Helena n '
Subject: POI C & S Invoice #12 -2903
1
November 2012 Field Managers Report
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 1.765 MG for the month of October, which is an average
of 0.057 MGD.
Wastewater Plant Operations and Maintenance
The WWTP treated approximately 1.686 MG for the month of August, which is an average of 0.054 MGD
Reuse System Operations and Maintenance
The reuse system delivered 4.794 MG for the month of August, which is an average of 0.155 MGD.
Permit Compliance:
Water Treatment Plant:
All permit requirements met
Wastewater Treatment Plant
All permit requirements met
• Collier County Pollution Control performed a plant inspection at our WWTP on 11/21/12.
We passed the inspection, as our plant was compliant in all areas.
In The Community
• Performed some minor repairs on a few backflow preventers in community.
• Irrigation valve manifold on Cays Drive, near Stella Marls South, was buried and inside meter boxes
now (see pictures below).
• Removed the worn out "The Cays at Port of The Islands" sign on Newport Drive.
• Replaced a few light bulbs at the ends of Newport Drive and Cays Drive. I have ordered more light
fixtures, and will be replacing them very soon. Many of the old light fixtures are deteriorating and need
replaced.
12600 Union Road Naples, Florida 34114 - Tel 239 -64 239 -642 -9469 - www,severntrentservices.com
November 2012 Field Managers Report
At The Reverse Osmosis & Water Reclamation Facility:
• We assisted our Sludge hauling company and processed 122,673 gallons of sludge.
Gate Logo Update: This sign will be 24" X 24"
— one will be placed at each gate.
`C
REVERSE OSMOSIS &
WATER RECLAMATION FACILITY
M
Office: 239- 642 -9219 Emergencies: 239 -289 -4829
Plant Beautification Before & Aftersl
12600 Union Road Naples, Florida 34114 • Tel 239- 642 -9219 Fax 239 -642-9469 - mAy,severntrentservices.com
November 2012 Field Managers Report
Gszn
12600 Union Road Naples, Florida 34114 - Tel 239.642 -9219 • Fax 239 -642 -9469 - www,severntrentservices.com
November 2012 Field Managers Report
CMMS Work Order Report
Summary:
Total # of WO's - 207
Total # Completed — 207
Total # of Preventative WO's — 207
Total # of Corrective WO's — 0
12600 Union Road Naples, Florida 34114 - Tel 239 - 642 -9219 • Fax 239 - 642.9469 - www.severntrantservices.com
November 2012 Field Managers Report
Water Loss Reports
Irrigation Water Report
9,0
8.0
8 991 �
7.0
----T-i2u _"4 009
8.0
7.019 Q 953 5.879
_
8 334 m 4 794
04 0
5 322
c
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2.0
10
I
3% 3% 1%
0.0
Nowit I?ea11 Jan -12 Feb-12 Mar.12 Apr -12 May -12 Jun -12 Jut -12 Aug -12 ;" *p'12 Oct -12
I
.•Irrigation Meter Imgation Billed j
12600 Union Road Naples, Florida 34114 - Tel 239. 642.9219 ^ Fax 239 -642 -9469 - www.severntrentservices.com
Severn Trent Services
4637 Swift Road, Suite 100
Sarasota, FL 34231
United States
T: +1 941 925 3086
TF +1 Boo 535 6632
F +1 941 924 7203
ww w severntrentservices.com
Port of the Islands CID
Work Authorization No. 43213
hl accordance with the "Additional Services" provision of the contract for Port of the Islands CID
between Port of the Islands CID (the "Client) and Severn Trent Environmental Services, Inc. (the
"Company, ") the Company agrees to perform the following additional services for the client:
Location of Work: Port of the Islands WTP
Schedule: Upon Acceptance
Project: Spare Controller
Date: December 6, 201.2
1. DESCRIPTION OF SERVICES: Exchange, program, and install spare PLC; controller. All existing
modules from old WTP can be reused in the new system with exception of the Controller. Proposal
is to return the old controller for credit, and purchase an upgraded model. Controller is a key
component used to run all the POI utility systems; RO Plant, Wells, Reuse System, Lift Stations,
and Alarm Systems. For preservation and easy access, spare controller and existing controller rack
and modules from old WTP, will be installed and stored in new RO plant control cabinet. Proposal
previously discussed with district Engineer.
A. Labor and materials for above services provided by STES $2,314.68
B. Materials billed directly to CID by outside vendors (tax exempt) $2,590.00
Project Total $4,904.68
Il. PROJECT COST:
The Client agrees to pay the Company for the services provided under this agreement as follows:
..._....._.__._._ ._. . __...._. _.___.... ............ ........ .._..._._.
Item Description Unit Cost or 'Total Coat
Hourly Rate
...._._. _ ...... .
_
Total to be billed by STES N/A $2,314.68
Unless stated otherwise above, payments are due in accordance with the standard terms and conditions of
this Contract.
Agreed to. (please initial)
Page 1 of 2
Work Authorization No. X3213) - (Port of the._lslands CID
If any unforeseen problems should be discovered during the performance of the above referenced service,
we will notify you immediately of their nature and any additional cost that may be incurred. Unless
otherwise specified, rock removal, dewatering, cover -up, and haul off are not included. Severn Trent
Services is not responsible for unmarked underground lines. Any changes requested by the owner /builder
are not covered by this agreement, and must be added subsequently, at the cost agreed upon by both
parties.
III. ITEMS TO BE PROVIDED BY THE CLIENT
A. Provide access to premises.
B. Any permit modification if applicable.
TILE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a
part of this Contract.
Offered by:
Sever T nt Fnvir mental Services, Inc.
By:
Accepted by:
Port of the I:si Ii
By:
Title: t` Title:hairpersori
Address for Notices:
210 North University Drive, Suite 702
Coral Springs,,FL 33071
Date: - 12 % .`..._ lacnmkar 21, — 2012
Agreed to: (please initial)
Page 2 of 2
EXHIBIT #1
CONSTRUCTION COST ESTIMATE
Facility POI WTP
Lift Station No. -
Contract Mark -Up 10%
Project Dese Exchange, program, and install spare PLC controller. All existing modules from old WTP can be
reused in the new system with exception of the controller. Proposal is to return the old controller for
credit, and purchase an upgraded model. Controller is a key component used to run all the POI utility
systems; RO Plant, Wells, Reuse System, Lift Stations, and Alarm Systems. For preservation and easy
access, spare controller and existing controller rack and modules from old WTP, will be installed and
stored in new RO plant control cabinet. Proposal previously discussed with district Engineer.
WO No. Issued 432131 Generated by: R.NIi dal 11/28/12
MATERIAL. EXPENSE PAID BY STES
Description Qty, Unit Unit Price Estimated Cost Markup Client Cost
Freight 1. lot $48.00 $48.00 100/0 $52.80
Amount Taxable
MATERIAL EXPENSE PAID BY CLIENT
Description
Qty.
Unit
Unit. Price
Estimated Cost
Mark -up
Client Cost
Exchange upgrade PLC controller price
I
ea
$2,590.00
$2,590.00
10%
$2,849.00
(NO EXCHANGE LIST PRICE $ 7,392.00)
Amount Taxable
LABOR EXPENSE
Description
Hours
unit Cost
Estimated Cost
Hrly Bate
Client Cost
Instrumentation Manager
20.00
$100.00
$2,000.00
EXHIBIT #2
POI WTP, SPARE CONTROLLER PROPOSAL
F]
Schneide r
01 E; e r- t r -- c
140CPU31 110 Programmable Logic
Controller
PROCESSOR FOR UNITYW/400K
K
$7,392.00 List Price
Prepared by
V34_+ t�f �Q
HOLE MONTES
R.O. WATER TREATMENT PLANT ENGINEERS - PLANNERS•SURVEYORS
PORT OF THE ISLANDS, FLORIDA
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
MONTHLY PROGRESS REPORT
December 21, 2012
A. Project Schedule — Overview
• Construction Schedule: Project completion date has passed, no further schedule
updates anticipated.
• Primary Activities Last Month — Cardinal: COMPLETED.
• Primary Activities Last Month — ITT: ITT personnel were not onsite.
• Functional Completion: COMPLETED
• Anticipated Facility Startup: COMPLETED
• Anticipated Demolition of the "old" Water Treatment Plant: COMPLETED.
B. Field Progress
• Procurement: COMPLETED
• Field Activities: COMPLETED
• ITT: Warranty list: 1 item remains (repair report on transfer pumps).
• Safety Record: No safety incidents.
• Stormwater Pond: COMPLETED.
C. Project Costs
• Construction Contract: Nineteen payments (Total of $3,357,769.85) [99 %] have
been made to date on contract amount of $3,417,563.
• ITT Contract: Two payments (Total of $617,344.20) have been made to date on
contract amount of $780,225.
• Other Contracts: Eight payments (Total of $207,298.10) [78 %] have been made
to date on contract amounts of $266,821.70.
Severn Trent Services 0.00
Evans Computers 3,255.00
BCI 60,400.00
KW Controls 110..555.10
SUBTOTAL $174,210.10
W.E. Johnson (forklift) $33,088.00
TOTAL $207,298.10
KA2011\2011003 \EN \C Correspondence \C1 Client Correspondence\2012122 1 -December Monthly Progress Report BOS.doc
• Project Allowances — Cardinal Contractors
Allowance — Owner Directed Work
Contract Amount $300,000.00
Total to Date ($274,054.08)
Balance $ 25,945.92
Allowance — Building Permit
Contract Amount $25,000.00
Total to Date ($16,607.92)
Balance $ 8,392.08
Total Balance Available $34,338.00
• Pr000sed Additional Work — Cardinal Contractors: Replace sections of existing
fencing on North and East property lines (768. linear feet of 6' chain link frame).
Work Directive issued: Fence materials are being procurred.
H:\2011\2011003 \EN \C Correspondence \Ci Client Correspondence \20121221 - December Monthly Progress Report BOS.doc
CHARLES R. CUSTER
317 SUNRISE CAY 4103
NAPLES, FL 34114
239 - 642 -9833
December 21, 2012
Mr. Calvin Teague, Secretary
Board of Supervisors
Port of the Islands Community Improvement District
(Hand delivered 12/21/2012)
Dear Cal
I am moving my residence to a Collier county location outside of the Port of the Islands
sometime in the next thirty days. Therefore, regretfully, I must resign my seat on the
Board of Supervisors effective 5 PM on December 28, 2012. In the mean time I am
available to serve board duties as usual.
It has been an honor to serve the community with four other very able and dedicated
board members and support and operating staff. My thanks to all for a very memorable
association and experience in community service. The Port of the Islands community is in
caring and capable hands!
Sincerely
Charles R. Custer
Supervisor
cc: Norine Dillon
Chairperson, Board of Supervisors
Port of the Islands Community Improvement District
Severn Trent Services, Management Services Division
210 North University Drive Suite 702 Coral Springs, Florida 33071
Telephone 954- 753 -5841 Fax 954- 345 -1292
December 27, 2012
TIME SENSITIVE MATERIAL
Mr. Charles R. Custer
317 Sunrise Cay
#103
Naples, Florida 34114
Ref: Final Disclosure of Financial Interest Form
Dear Mr. Custer:
Your letter of resignation as of December 28, 2012 was accepted at the December 21, 2012
meeting of the Port of the Islands Community Improvement District's Board of Supervisors. As
your last official act as a Supervisor, I am enclosing a Form 1F, Final Statement of Financial
Interest, which must be filed with the Supervisor of Elections in the County in which you
reside no later than 60 days of your leaving office. This Final Disclosure must cover the
period between January 1, 2012 and December 28, 2012.
You will also receive directly from the Supervisor of Elections a Form 1 which covers the
previous year (2011). This form also needs to be completed and returned. All Supervisor of
Elections offices are imposing a $25 a day late fee for all non - returned documents. I am
enclosing a copy of this form for filing directly if it is not received by you prior to the filing
deadline.
Please contact me if I can be of further assistance.
Sincerely,,
calk,41,c.T 106
Calvin Teague %js
District Manager
Enclosure
DANIEL H. COX, P.A.
ATTORNEY AT LAW
206 West 6th Street
Post Office Drawer CC
Carrabelle, Florida 32322
Telephone (850) 697 -5555
Facsimile (850) 697 -2171
Naples (239) 370 -0842
E -mail dhcox ,etcom.net
December 3, 2012
MEMORANDUM
TO: Board of Supervisors
Port of the Islands Community Improvement District
FM: Daniel H. Cox, Esq.
RE: North Hotel Settlement Proposal
THIS MEMORANDUM WAS PREPARED BY THE DISTRICT'S ATTORNEY AND
REFLECTS MENTAL IMPRESSSIONS, CONCLUSIONS, LITIGATION STRATEGY
OR LEGAL THEORY OF THE ATTORNEY AND WAS PREPARED EXCLUSIVELY
FOR CIVIL LITIGATION. IT IS EXEMPT FROM DISCLOSURE UNDER FLORIDA'S
PUBLIC RECORDS LAW PURSUANT TO SECTION 119.071(1)(d) UNTIL
CONCLUSION OF THE LITIGATION.
The attorney for the Bacardi Foundation has presented a settlement proposal for your
consideration. The purpose of the special meeting called for December 7, 2012 at 2:00 p.m. is to
discuss the proposal and any counter -offer you wish to make. In order to facilitate that discussion
I am providing an analysis of the merits of the issues raised by the Plaintiffs, the potential exposure
to the District assuming they are successful at trial, my opinion of their potential for success and
the costs the District would incur taking the trial to conclusion. I will then provide an analysis of
the economic terms of the settlement proposal for comparison.
Analysis of Exlosure
The Debtor, Port of Islands Hotel and Resort Naples, LLC, and the Secured Creditor, Bacardi
Foundation, have raised essentially two issues: (i) the North Hotel Property has been apportioned
too many ERC's and (ii) the District has unfairly allocated the revenue for the water and sewer
fund so that the assessments cover costs that should be recovered through user fees. The Debtor's
own expert has admitted that the number of ERC's is reasonable and Dr. Benson has thoroughly
documented and justified the number of ERC's assigned. It is unlikely that they will be
successful in their first argument, and if they are successful the issue would most likely be
overturned on appeal.
With regard to their second argument I feel they have some likelihood of success in the bankruptcy
forum. This issue was not litigated in the Olde Florida case and does not have the benefit of a
prior decision as precedent. It would not require a ruling contrary to the Validation Final
Judgment and would not affect the amounts charged per ERC for the debt service. It would
provide some relief to the Debtor, however as shown below the amount of relief would not have
significant impact on the operations of the Debtor.
Their expert has presented a preliminary report that concludes that the District's reliance on
special assessments instead of user fees to fund utility operations unfairly shifts the burden of
operational costs to the undeveloped or under- utilized properties for the benefit of the occupied
properties. Under his analysis an equitable rate would result in an increase in budgeted user fees
by approximately 420 %. This would mean that the District would budget approximately
$453,600 in user fee revenue instead of $108,000.
This would result in $345,600 in reductions to the budgeted special assessments, or a reduction of
$335.00 per ERC. The North Hotel property has 84.88 ERC's for water and sewer, so according
to their theory he has been over - assessed approximately $28,435 per year. There are seven years
of exposure, which would require refunds, with interest, to the Tax Certificate Holders who
purchased the certificates, a reduction in the amount the District would receive for the three years
the outstanding tax certificates were not sold and a reduction in the current year's assessment
against the property. The following table illustrates the effect:
Notes:
Tax Year
Amount of Refund /Reduction
2007
$75,364.00
_
2008
$63,868.00
2009 _.......__.....__..
2010
_ $54,126.00
_._...... _.,_..,___...._.. _�_....._.... ,._.____......._......_..,._.
$45,869.00
2011
$38,872.00
2012_
2013
$32,519.00
$28,435.00__ m_
Total
$339,053.00
These are reasonable estimates based on my calculations. Actual amounts may vary.
2. Under their theory, the District would be able to charge the North Hotel a monthly "ready
to serve" fee which would result in outstanding fees owed to the District in an amount roughly
equal to the amount of reduced assessments. The net result is, that ready to serve fee would bean
unsecured user fee subordinate to the interest of the secured creditor. It would lose the priority of
the "valid" special assessments.
3. The District's consultant will testify about his review of the budget and his conclusions
may be substantially different from those presented. I believe this represents a worst case
scenario.
4. The bold face years are the years that tax certificates were sold. Those amounts would
have to be refunded to the certificate holders and represent the only out of pocket expenditures.
5. Litigation is unpredictable and other results may increase the exposure but those
circumstances should be subject to reversal on appeal.
Estimate of Future Costs of Litigation
Note: These are estimates only. Actual amounts will differ.
Settlement Proposal
The Settlement Proposal only makes sense in light of the following facts:
1. The outstanding tax certificates plus accumulated interest total $770,000.00.
2. The total of the years that the tax certificates were not sold plus accumulated interest is
$470,000.00.
3. The current year's assessments are $1 19,63$.00.
4. The assessed value of the property is $941,000.00.
5. The Outstanding Indebtedness on the property owed to the Bacardi Foundation is
$1,200,000.00.
There are three scenarios depending on the outcome of the case. Two of these occur if the District
is successful and one occurs if the Debtor is successful as outlined above. Any scenario other
than these three would be subject to overturn on appeal.
Scenario One: District wins, the Bankruptcy is dismissed and tax certificates are sold. The
District would recover all of the outstanding assessments for the years that the tax certificates were
sold plus interest. The District could move for an award of attorney fees but that Motion would
likely be denied. Net impact District recovers approximately $455,000.00 after paying out
$77,000.00 in additional litigation costs. The current year's assessments would be outstanding.
Either the Tax Certificate Holders or the Secured Creditor could exercise their rights.
If a tax certificate holder applies for a tax deed they are required to pay all outstanding taxes and
assessments plus the accrued interest. The Secured Creditor would be wiped out and the tax
certificate holder would take title subject to all future years' assessments.
If the mortgage holder forecloses, the tax certificates and assessments would survive foreclosure.
If the Secured Creditor did not pay the outstanding certificates and assessments its title would be
subject to their lien.
Scenario Two: District wins, the Bankruptcy is dismissed and the tax certificates do not sale.
This is the worst case scenario for all parties. The outstanding tax certificates are greater than two
years old and this may result in a process where the property escheats to the County.
Two years after a certificate should have been sold but did not, the property goes on a list of Lands
Available for Taxes. Future tax bills would not be issued; instead, the amounts that would have
been assessed are added to the amounts owed for outstanding taxes as Omitted Year's Taxes. In
order for someone to redeem the property all outstanding tax certificates and omitted years' taxes
would have to be paid. If no one redeems the property, three years after the entry of the property
on the list of Lands Available for Taxes, the property becomes titled to the County and all
certificates, outstanding taxes and assessments and Omitted Year's Taxes are extinguished. For
as long as the County owns the land it would not be subject to assessment.
Scenario Three
The Debtor is successful in its argument presented above.
The District would be required to refund approximately $194,000.00 to the holders of the 2007,
2008 and 2009 tax certificate holders. The amount currently owed to the District for years that tax
certificates have not been sold would be reduced from approximately $458,000.00 to $331,000.00.
The current year's assessment would be reduced from $119,638.00 to $91,200.00. The Debtor
would have to submit a plan for a cash infusion which would resolve the total outstanding
certificates and assessments in the amount of approximately $1,000,000.00 and restructure of the
outstanding debt of $1,200,000.00. Any subordinated unsecured debt owed to the District would
be wiped out. The District's exposure would be a loss of $394,000.00 plus legal fees.
If the Debtor is unable to present a plan then the Bankruptcy would be dismissed and we are back
to Scenarios One and Two.
The Proposed Settlement
The essential elements of the Settlement Proposal are:
1. Bacardi would acquire or satisfy the outstanding tax certificates without rebate of any of
the amounts subject to refund under Scenario Three.
2. The District would receive $5,000.00 as full payment of the assessments for the years that
tax certificates have not been sold and the current year's assessment.
3. There would not be any reduction in the number of ERC's apportioned to the property and
Bacardi would be responsible for full payment of all assessments going forward until ERC's are
transferred in accordance with the District's policy.
The settlement proposal is not premised on the litigation merits or lack thereof. It is based on the
economic realities and a limited willingness of Bacardi to put fresh money into the situation to
avoid the risk of escheat under Scenario 2. It is predicated on Bacardi reaching an economically
feasible deal with the certificate holders. I have asked them to provide an estimated time frame
for negotiations with the tax certificate holders but have not had a response.
The amount of outstanding assessments for the years that tax certificates have not been sold and
the current year's assessment are presented in the following table:
Year
Principal Amount
. ........._........_....�.._._ --
Total w /Interest
--
2010
$119,627.00
$177,281.00
2011
$119,627.00
$151,833.00
2012
$119,638.00 _
$141,173.00
2013
$119,638.00
$119,638.00
Totals
$478,530.00
$589,925.00
If the District accepts the Settlement Proposal, it would lose the above amounts as projected
income, but avoid the litigation fees and potential exposure under Scenario Three or the risk under
Scenario Two that future assessments would be lost for an indeterminate length of time.
Comparing the risk under Scenario Three, the District's estimated loss of approximately
$340,000.00 and $77,000.00 in estimated legal fees is increased to the principal amount (or if you
want to the principal and interest mount) less $5,000.00. The District would probably incur an
additional $5- 6,000.00 in legal fees implementing the proposal.
Of course, the risk under Scenario Two is much higher and cannot be finitely determined.
Under Scenario One, the risk to the District is much lower and essentially limited to the estimated
attorney fees and costs.
I believe that the likelihood of either Scenario One or Scenario Three being the outcome are equal
and that Scenario Two is unlikely.
DANIEL H. COX, P.A.
ATTORNEY AT LAW
206 West 6th Street
Post Offrce Drawer CC
Carrabelle, Florida 32322
Telephone (850) 697 -5555
Facsimile (850) 697 -2171
Naples (239) 370 -0842
E -mail dhcoxa ptcom.net
December 20, 2012
MEMORANDUM
TO: Board of Supervisors
Port of the Islands Community Improvement District
FM: Daniel H. Cox, Esq.
RE: North Hotel Settlement Proposal
THIS MEMORANDUM WAS PREPARED BY THE DISTRICT'S ATTORNEY AND
REFLECTS MENTAL IMPRESSSIONS, CONCLUSIONS, LITIGATION STRATEGY
OR LEGAL THEORY OF THE ATTORNEY AND WAS PREPARED EXCLUSIVELY
FOR CIVIL LITIGATION. IT IS EXEMPT FROM DISCLOSURE UNDER FLORIDA'S
PUBLIC RECORDS LAW PURSUANT TO SECTION 119.071(1)(d) UNTIL
CONCLUSION OF THE LITIGATION.
There has been a modification to the proposal made by Bacardi which will be discussed in
executive session at the December 21, 2012 meeting. The essential terms of the modified
proposal are:
Bacardi Foundation will form an entity to take title to the north hotel property.
2. "'Bacardi Foundation will acquire the outstanding tax certificates and pay the outstanding ad
Valorem taxes and assessments owed to Collier County and any other taxing authority except for
.the assessments owed to the District.
3. The District and Bacardi Foundation will then hol4co -equal priority liens on the property
in a total amount equal to the amount Bacardi pays for the tax certificates and other items in
paragraph 2 plus the principal amount owed to the District for its four years of uncollected special
assessments. The Bacardi Foundation wilt disclose the actual amount it pays.
4. Thy Bacardi Foundation will sell approximately 45 of the ERC's currently assigned to the
;property. The District and Bacardi Foundation will receive pro rata shares of the monies received
for the ERC's up to the amount of their en -equal liens.
5. In the event the property sold at an arm's length transaction for less than what is owed in
total on the property (including Bacardi's mortgage), the parties would receive pro rata shares of
the proceeds based on the amount of Bacardi's co -equal lien plus its mortgage principal and the
District's lien for the principal amount of the outstanding assessments.
6. Once the ER.C's are transferred, the Bacardi entity may operate the hotel pending the actual
sale of the property. Some number of rooms, the dining room and bar would be moth - balled and
the remaining rooms would be allowed to operate regardless of the number of ERC's remaining
until the property is sold.
7. This proposal would be implemented by a Creditor's reorganization plan.
Analysis
Bacardi has indicated that it is discussing a deal with Sunstream to sell it 35 ERC's for an amount
that will be somewhere between $20,000 - 30,000. 1 guess we know what the opening offers were.
Sunstream doesn't need the ERC's immediately, but does need to secure the ERC's in order to
approach investors for the construction of the first tower. They hope to break ground in 6 -8
months. Bacardi is requiring Sunstream to provide a hard deposit of a yet to be determined
amount.
The principal amount of the outstanding tax certificates is approximately $375,000.00. The
outstanding amounts owed to Collier County are approximately $75,000.00. Bacardi will be
paying those amounts and possibly a little more. The outstanding principal of the amount owed
the District is approximately $475,000.00. For purposes of this discussion, let's assume that
Bacardi pays a total amount equal to the amount owed to the District.
When the Contract is signed between Sunstream and Bacardi, Bacardi and the District would split
the amount of the deposit based on the percentage of the outstanding assessment and tax derived
lien. In our example, each would get 50 %. Once Sunstream accesses its financing, it will close on
the transaction and Bacardi and the District would split the proceeds. There is a similar plan to
sell nine or ten ERC's to the Shucharts.
44 -45 ERC's sold at $20,000.00 = $880,000 - 900,000. On the low range of the sales price the
District would receive$440,000- 450,000. The max it would receive is the $475,000.00.
Bacardi would then own the property with the remaining 40 ERC's. Until the property is sold or
the ERC's are transferred, Bacardi is responsible for paying all the assessments levied on the
property. Bacardi would market the property for a potential use within the 40 remaining ERC
level. While marketing it, it could operate the existing hotel at a level not dependent on the
number of ERC's. Remember, if Sunstream breaks ground in 6 -8 months, it will be two years or
more before the demand would actually be required.
The other scenario that would play out under this agreement is if someone came in with an arm's
length bona fide offer to purchase the property for an amount acceptable to Bacardi, the District
and Bacardi would share pro rata based on the total amount owed to each. Bacardi has a $1.01
million principal mortgage on the property for a total in our example of $1.45 million. The
district amount is $475,000. The ratio of total debt is 75:25. We would each share in the
proceeds based on that ratio. It would require a sales price of $2.2 million for the District to
recoup its full amount. However, it is obvious that the first scenario is more likely to happen.
Bacardi has already negotiated with the tax certificate holders and Sunstream and expects those
deals to occur very soon. Once Sunstream has their capacity commitment we can expect them to
move forward timely as well. In either event, a purchaser under scenario two would buy the same
deal we have with Bacardi and once the contract is signed, we are very likely to get the money.
The last scenario is if Sunstream enters the agreement with Bacardi and pays the deposit, but fails
to obtain the financing. In that case, the District gets its percentage of the deposit when the
contract is signed. The District would transfer a number of ERC's equal to the number
represented by the deposit amount divided by the unit sales price from the north hotel to the south
hotel. The north hotel would then reduce units or restaurant seats to a number consistent with the
remaining ERC's and remain responsible for the remaining ERC's.
I took away three concerns from our last meeting.
The first is that the District was receiving no money and Bacardi had the ability to benefit from any
upside gains. I believe this agreement is a good faith and fair attempt to address that concern.
The second was addressing the long term viability of the property. This proposal shifts some
number up to 45 ERC's away from the north hotel property to users who have a vested need in
insuring the ERC's are paid. It clears the tax and assessment debt from the property and allows
Bacardi to market it in a much more viable fiscal health.
A Bacardi controlled entity will own the property until it is sold. I believe this addresses the third
concern.