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Agenda 10/19/2012 Port of the Islands Community Improvement District Board of Supervisors Richard Ziko,Chairman Calvin Teague,District Manager Norine Dillon,Vice Chairperson Daniel Cox,District Counsel Charles Custer,Assistant Secretary Ronald Benson,District Engineer Dale Lambert,Assistant Secretary Theodore Bissell,Assistant Secretary Regular Meeting Agenda Friday,October 19,2012— 10:00 a.m. 1. Call to Order and Roll Call 1 Approval of the Minutes of the September 21,2012 Meeting 3. Public Comment Period 4. Old Business A. Review of Landscape Maintenance Performance B. Update on U.S.41 Median Flooding C. Update on Proposal for Irrigation Valve Repairs D. Discussion of Future Water Treatment Plant Open House for the Community 5. New Business A. Discussion of Fiscal Year 2013 Backflow Preventer installations 6. District Manager's Report A. Approval of the September 30,2012 Financial Statements and Check Register B. Discussion of Responses to Issues Raised by Supervisors 7, Field Manager's Report A. Discussion of September 2012 Operations Report 8. Attorney's Report A. Update on North Hotel Bankruptcy Proceedings B. Update on Lot 45 Drainage Swale Agreement C. Update on Sunset Cay Utility Dedication 9. Engineer's Report A. Update on New Water Treatment Plant B. Update on Liquidated Damages from Xlyem Water Solutions USA(ITT Technologies) 10. Supervisors'Requests 11. Public Comment Period 12. Adjournment NOTES: The next meeting is scheduled for Friday,November 16,2012,at 10:00 a.m. District Office: Meeting Location: 210 North University Drive,Suite 702 Orchid Cove Clubhouse Coral Springs,Florida 33071 25005 Peacock Lane 954-753.5841 http:/lpolcid.coml Naples,Florida 34114 239-430-0806 C and S Irrigation Services,Inc Date Estimate# C and S �, �` 1` 2831es 5th 34120 08/30/2012 ! 1227 ♦/. :i+1... � p Irrigation Services, LLC `f , Exp.Date u /,i3+I+�",r/,"at'';, (239)354-1080 lila @sotolawn.com Address Port of the Islands CID Att: Bert Underwood cdd 210 University Drive#702 Coral Springs, FL 33071 331 Description Quantity Rate " Amount • Corner*Cays Dr.-Stella Maris(Recommend to replace 3 valves,stock) Clock Main Entrance left side • In zone#1 by lake • In zone#2 by lake , • In zone#3 side walk • 2 inch Pvc Pipe 10 0.96! 9.60 • 2 inch Valve 3 150.00 450.00 • 2 inch Tee 3 3.59 10.77 • 2 inch Male Adapter 6 3.00! 18.00 • 2 inch Elbow 3 3.50 10.50 • 2 inch Coupling 3 4.50 13.50 • Labor 2 men per hour 2 ! 95.00, 190.00 i I ALL ESTIMATES MUST BE SIGNED AND Total? $702.37 RETURNED PRIOR TO START OF WORK Accepted By Accepted Date: Teague, Cal From: soto <sotolawn @yahoo.com> Sent: Thursday, October 18, 2012 12:24 PM To: Teague, Cal;rcziko @embarqmail.com;dillonpoi @embarqmail.com;crcuster @aol.com; Edge, Robert; Casey, Bob; dalelambert@embarqmail.com;tbisell @embarqmail.com Subject: POI Notes October'12 Walk through on Monday,October 15 with Robert Soto, Robert Edge,and Norine Dillon. • Soto's will be fertilizing week of October 22nd • Soto's will be cutting back the hedge on the East side of 41 Bridge. That hedge has not done well since day one. We will cut back 50%and fertilize to see if hedge is salvageable. We will follow up on it and see what we determine. • We have turned on all irrigation. We will be conducting an irrigation wet check on entire property within the next few weeks. • We have had some chinch bug activity on the Common Area. We have treated and it is now under control. Due to the treatment,some of the sod was damaged. Soto's will be replacing damaged sod at no additional costs. • We would like to notify board we will be updating contract to accommodate new pricing to include the new and upgraded water plant. Our additional monthly fee will be$575.00. Services will include full package of irrigation, mowing,fertilizing due to the new shrubbery. • There are some areas on the 41 Median that we have not been able to mow yet due to the saturation from the rain. Thanks. FIAP:' *. Yr wo Soto's #4.9411F,-:- ( 0 . Lawn Service Inc, ' , 2830 35th Avenue NE Naples, FL 34120 Sotolawn.com Phone: (239)354-1080 Fax: (239)354-1045 Contact us: Claire info @sotolawn.com (Office) Robert robertc sotolawn.com Scott scott @sotolawn.com Donna donna @sotolawn.com Lila lila @sotolawn.com (irrigation) 1 Teague, Cal From: Norine &Joe <dillonpoi @embargmail.com> Sent: Wednesday, October 17, 2012 12:24 PM To: Teague, Cal Subject: 41 *itt islands'"i tt Follow Up Flag: Follow up Flag Status: Flagged We need to discuss with the BOS. I believe we should be firm about "drainage into the median swales,"which does NOT harm the landscaping. On Oct 17, 2012, at 9:51 AM,Teague, Cal wrote: Heh you got farther than I ever did©Congrats it is some progress. from: Norine&Joe jmailto:dillonpoi@lembargmail.coml Sent: Wednesday, October 17, 2012 9:31 AM To:Teague, Cal Subject: U.S. 41 Port of the Islands Median Progress,I guess. Begin forwarded message: From: "Spirio, Carlton D" <Carlton.Spirio dot.state.fl.us> Date: October 16, 2012 5:07:30 PM EDT To: Norine & Joe <dillonpoi(p�embarcimail.com> Cc: "Tower, Debbie" <Debbie.Tower(adot.state.fl.us> Subject: RE: U.S. 41 Port of the Islands Median Hey Norine and Joe, I checked with our roadway staff once more to ensure there are no projects planned prior to the next resurfacing job, which is scheduled for Fiscal Year 2015/2016. Based on my conversations with several FDOT Project Managers,there are no other improvements scheduled at this time. The purpose for this coordination was to determine the possibility of including this work as part of another planned project that would potentially result in a more timely solution. The real cause for the stormwater ponding is directly related to the existing pavement grades/slopes. The designated left turn lanes on U.S 41 are both sloping toward the painted gore areas that exists between the through jtr vel)lanes and the left turn lanes, instead of draining into the median swales. During, y sit isit,}ther` were no visible obstructions within the median,including the landscaping,that appeared to e blo ,kin ro way.r noff m draining into the median. Therefore,the pavement raring needs to be regarded" 'to force the r dway'°runof into the median and ultimately to the canal immediately west of this intersecti n. the need for these roadway improvements have b. n 1 :scuSsed with my Director and he has given /tentative approval to program a drain ,. °provement project,which is entirely dependent on any funding that might become available in the coming months. I will plan to meet with the Director and our Financial personnel within the next week to see if there is any funding available for this project. I will send another update next week, or possibly sooner,to update you concerning my discussions and provide any new updates related to the improvements to this section of U.S.41. Thanks again for your patience and understanding. Carl Spirio From: Norine&Joe Lmailto:dillonpoi @embargmail.coml Sent: Monday, October 15, 2012 12:05 PM To: Spirio, Carlton D Cc:Tower, Debbie Subject: U.S. 41 Port of the Islands Median Another follow-up. WHAT IS THE STATUS OF THIS? From: Norine & Joe <dillon oigembargmail.com> Date: September 14, 2012 3:13:47 PM EDT To: Carlton Spirio D <Carlton.Spirio @dot.state.fl.us> Subject: U.S. 41 Port of the Islands Median Hi- What is the status of our request for assistance with our safety issue regarding drainage? Haven't heard from you for a while! Norine Dillon 2 Port of the Islands Water Treatment Plant Open House January ,2013 Community Barbecue with Severn Trent(ST) and Hole Montes (HM) staff cooking. If Supervisors want to do so they can also cook. Costs will be shared by ST and HM. Menu will consist of Hot Dogs, Hamburgers and a few side dishes such as potato salad and etc. A large sheet cake commemorating the event will be provided also. Chairs and tables will be provided by HM and set up in the large storage area. ST will take responsibility to tape off sensitive areas for safety concerns. Tours will be conducted by the staff of ST and HM.All will have name tags to identify them for the community. c , I/ 13L 4..83,,, ""_ - '> `#.:.✓$f` •`"•' Teague, Cal From: Ron Benson <RonBenson @hmeng.com> Sent: Wednesday, October 10, 2012 10:11 AM To: Jean Kungle Cc: Teague,Cal Subject: RE: Port news The new water treatment plant went online in June. It is a state-of-the-art treatment facility which has been designed to remove both chemical and biological contaminants from the water prior to disinfection. The water produced in so"soft' after this high level of treatment that the treatment includes adding a small amount of pure calcium back into the water to minimize corrosion in plumbing. This project completes an overall state-of-the-art water conservation program at Port of the Islands. The water supply for Port of the Islands is a wellfield located about three miles northeast of the community in the State owned preserve. The Port of the Islands community is the only permitted user of the water in this preserve as all of the water rights are now reserved for the environment. By implementing a water conservation program, the community was able to obtain a twenty year permit, which is the longest which can be issued. One hundred percent of the water which potentially can be reclaimed at Port of the Islands is reclaimed. The well water is treated at the water treatment plant by concentrating all contaminants with the concentrate sent to the reclaimed water storage tanks, so no water is lost. The sewage from the sanitary sewers is treated at a state-of-the-art wastewater treatment plant using membranes and disinfection to remove any potentially harmful viruses and microorganisms. The treated wastewater effluent is also sent to the reclaimed water storage tanks. Each day, the reclaimed water storage tanks are topped off using untreated water from the wells and this blended water is what is used by the community for irrigation and fire protection. No water is lost in the entire process other than what is used for irrigation. All residents are encouraged to follow water conservation recommendations and regulations when operating their home irrigation systems. The program which has been implemented at Port of the Islands will assure that there is plenty of water to meet resident needs, but water conservation at Port of the Islands has a direct relationship to the environment surrounding the community. The CID must report to the South Florida Water Management District how it is doing with regard to water conservation and a good report should help assure that there is plenty of water for the community for years to come. Best wishes Ron Ronald E. Benson Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239) 254-2000 (Voice) (239)254-2097(Fax) (239) 777-1611 (Mobile) From: Jean Kungle Imailto:jeankungle©gmail.coml Sent: Tuesday, October 09, 2012 8:12 AM To: Ron Benson Subject: Port news Good morning Ron, Will you be doing an update story on the plant for the newsletter? Enjoy Tuesday!! Stay safe. Jeanie Jean Kungle, Realtor Licensed Real Estate Broker Port of the Islands Community Improvement District Financial Report September 30,2012 Prepared by SEVERN TRENT SLItVICL Port of the Islands Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds :::....., Page 1 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 2-3 Trend Report ........................... Page 4-5 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 6-7 Trend Report Page 8-9 SUPPORTING SCHEDULES, Check Register Page 10-11 Special Assessments-Collection Schedule Page 12 Construction Schedule Page 13-14 CIP Status Report Page 15-16 Cash Flow Projections Page 17-18 Cash Flow Projections-5 year Page 19 Monthly Activity Report ................................. Page 20-25 Accounts Receivable Ageing Report(90+days outstanding) Page 26-27 Repair and Maintenance Detail Reports ...................._........,,. Page 28-32 Port of the Islands Community Improvement District Financial Statements (Unaudited) September 30, 2012 PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS SEPTEMBER 30,2012 GENERAL WATER AND TOTAL SEWER ASSETS $ $ $ CURRENT ASSETS: CASH 104,303 75,561 179,864 ACCOUNTS RECEIVABLE 417 2,124 2,541 DUE FROM OTHER FUNDS 233,610 - 233,610 INVESTMENTS: CERTIFICATE OF DEPOSIT-540 DAYS 151,050 151,050 MONEY MARKET ACCOUNT 706,998 6,568 713,566 SBA ACCOUNT 4,139 3,587 7,726 SBA ACCOUNT(RESTRICTED) 12,622 26,328 38,950 SBA RESERVES 1,758 - 1,758 SBA RESERVES(RESTRICTED) 1,516 - 1,516 CONSTRUCTION FUND 502,770 502,770 FMV ADJUSTMENT (1;367) (2,545) (3,912) PREPAID ITEMS 1,883 2,441 4,324 TOTAL CURRENT ASSETS 1,216,929 616,834 1,833,763 NONCURRENT ASSETS: INTANGIBLE ASSETS,NET - 31,621 31,621 CAPITAL ASSETS: LAND - 288,459 288,459 CONSTRUCTION IN PROGRESS - 1,835,968 1,835,968 IMPROVEMENTS,NET 6,777,592 6,777,592 EQUIPMENT,NET - 110,121 110,121 TOTAL NONCURRENT ASSETS - 9,043,761 9,043,761 TOTAL ASSETS 1,216,929 9,660,595 10,877,524 LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE 10,289 44,776 55,065 RETAINAGE PAYABLE - 168,732 168,732 DUE TO OTHER FUNDS - 233,610 233,610 ACCRUED INTEREST PAYABLE 65,857 65,857 DEPOSITS - 32,850 32,850 BONDS AND LOANS PAYABLE CURRENT - 497,303 497,303 TOTAL CURRENT LIABILITIES 10,289 1,043,128 1,053,417 NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE,LONG-TERM - 4.005,730 4,005,730 TOTAL NONCURRENT LIABILITIES - 4,005,730 4,005,730 TOTAL LIABILITIES 10,289 5,048,858 5,059,147 NET ASSETS INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT 4,540,729 4,540,729 UNRESTRICTED - 71,010 71,010 NONSPENDABLE PREPAID ITEMS 1,883 - 1,883 ASSIGNED OPERATING RESERVE 105,018 105,018 UNASSIGNED 1,099,739 -. 1,099,739 TOTAL NET ASSETS $ 1,206,640 $ 4,611,739 $ 5,818.379 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS 1 REPORT DATE:1015!2012 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A% SEPTEMBER-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 2,090 $ 4,064 $ 1,974 194.45% $ 2 Net Incr(Oecr)In FMV-Invest 2,811 2,811 0.00% Interest-Tax Collector 34 34 0.00% Special Assmnts-Tax Collector 435,400 435,400 402,231 (33,169) 92.38% Special Assmnts-Discounts (17,416) (17,416) (11,204) 6,212 64.33% TOTAL REVENUES 420,074 420,074 397,936 (22,138) 94.73% 2 EXPENDITURES Administrative P/R-Board of Supervisors 7,000 7,000 6,200 800 88.57% 300 FICA Taxes 536 536 474 62 88.43% 23 ProfServ-Engineering 26,000 26,000 20,662 5,338 79.47% 2,234 ProfServ-Legal Services 12,500 12,500 36,128 (23,628) 289.02% 3,151 ProfServ-Mgmt Consulting Sery 27,539 27,539 27,539 - 100.00% 2,295 ProfServ-Property Appraiser 6,530 6,530 6,531 (1) 100.02% - ProfServ-Special Assessment 8,974 8,974 8,974 - 100.00% Auditing Services 3,750 3,750 3,500 250 93.33% Communication-Telephone 100 100 36 64 36.00% 14 Postage and Freight 1,500 1,500 1,062 438 70.80% 85 Rental-Meeting Room 300 300 325 (25) 108.33% 25 Insurance-General Liability 8,270 8,270 7,690 580 92.99% - Printing and Binding 2,000 2,000 1,239 761 61.95% 154 Legal Advertising 2,200 2,200 711 1,489 32.32% - Miscellaneous Services 400 400 890 (490) 222.50% 55 Misc-Assessmnt Collection Cost 8,708 8,708 7,821 887 89.81% - Misc-Web Hosting - 119 (119) 0.00% Office Supplies 650 650 261 389 40.15% 23 g 175 - 100.00% Annual District Filing Fee 175 1 Total Administrative 117,132 117.132 130,337 (13,205) 111.27% 11,359 Field Contracts-Mgmt Services 103,821 103,821 98,536 5,285 94.91% 7,455 Contracts-Landscape 79,440 79,440 83,115 (3,675) 104.63% 7,820 Electricity-Streetlighting 13,000 13,000 16,615 (3,615) 127.81% 1,523 Utility-Irrigation 7,200 7,200 12,670 (5,470) 175.97% 272 R&M-Renewal and Replacement 20,000 20,000 12,170 7,830 60.85% 675 R&M-Roads&Alleyways 6,000 6,000 - 6,000 0.00% Capital Outlay 73.481 73,481 - 73,481 0.00% Total Field 302,942 302.942 223,106 79,836 73.65% 17,745 TOTAL EXPENDITURES 420,074 420,074 353,443 66,631 84.14% 26!104 Report Dale:10/5/2012 Prepared by: 2 Severn Trent Management Services PORT OF THE ISLANDS Genera!Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF SEPTEMBER-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures - 44,493 44,493 0.00% (26,102) Net change in fund balance $ - $ - $ 44,493 $ 44,493 X0,00% $ (26,102) FUND BALANCE,BEGINNING(OCT 1,2011) 1,162,147 1,162,147 1,162,147 FUND BALANCE,ENDING $ 1,162,147 $ 1,162,147 $ 1,206,640 Report Date:10/5/2012 Prepared by: 3 Severn Trent Management Services 'CS C U. 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V _ u m CD 2 O Q) E o E a ° _ <1 ^ m W N T • N at N 'v ' 'c G W' W O �▪ 1 > a j : !ila0 Iii 3 `- o o 0 4 m o Q Q LL.II LL LL IL U CC PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending September 30,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF SEPTEMBER-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 5,448 $ 5,448 $ 2,621 $ (2,827) 48.11% $ 1 Water Revenue 40,000 40,000 41,089 1,089 102.72% 2,329 Sewer Revenue 60,000 60,000 62,574 2,574 104.29% 4,330 Irrigation Fees 100,000 100,000 82,528 (17,472) 82.53% 6,383 Meter Fees 2,500 2,500 0.00% Net(ncr(Decr)In FMV-Invest - - 5,234 5,234 0.00%% - SpeciatAssmnts-TaxCollector 1,135,025 1,135,025 1,048,559 (86,466) 92.38% Special Assmnts-Discounts (45,401) (45,401) (29,206) 16,195 64.33% - Other Miscellaneous Revenues - - 5,045 5,045 0.00% 210 TOTAL OPERATING REVENUES 1,295,072 1,295,072 1,220,944 (74,128) 94.28% 13,253 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 7,000 6,200 800 88.57% 300 FICA Taxes 536 536 474 62 88.43% 23 ProfServ-Engineering 26,000 26,000 20,662 5,338 79.47% 2,234 ProfServ-Legal Services 12,500 12,500 36,128 (23,628) 289.02% 3,151 ProfServ-Mgmt Consulting Sery 27,652 27,652 27,652 - 100.00% 2,304 ProfServ-Property Appraiser 17,024 17,024 17,025 (1) 100.01% - ProfServ-Special Assessment 7,655 7,655 7,655 - 100.00% - ProfServ-Utility Billing 15,821 15,821 9,053 6,768 57.22% - Auditing Services 3,750 3,750 3,500 250 93.33% - Communication-Telephone 100 100 36 64 36.00% 14 Postage and Freight 1,000 1,000 690 310 69.00% 57 Rental-Meeting Room 300 300 325 (25) 108.33% 25 Insurance-General Liability 8,270 8,270 7,690 580 92.99% Printing and Binding 1,500 1,500 930 570 62.00% 116 Legal Advertising 1,600 1,600 583 1,017 36.44% Miscellaneous Services 1,100 1,100 2,265 (1,165) 205.91% 244 Misc-Assessmnt Collection Cost 22,701 22,701 20,387 2,314 89.81% Office Supplies 750 750 305 445 40.67% 27 Total Personnel and Administration 155,259 155,259 161,560 (6,301) 104.06% 8,495 Water-Sewer Comb Services Contracts-Mgmt Services 311,599 311,599 299,592 12,007 96.15% 23,160 Contracts-Other Services 2,000 2,000 1,750 250 87.50% Communication-Teleph-Field 3,768 3,768 4,033 (265) 107.03% 364 Utility -General 80,000 80,000 81,516 (1,516) 101.90% 6,758 R&M-Irrigation 10,000 10,000 37,510 (27,510) 375.10% 1,720 R&M-Water Plant 10,000 10,000 26,832 (16,832) 268.32% 2,957 R&M-Waste Water Plant 25,000 25,000 72,504 (47,504) 290.02% 15,669 Misc-Bad Debt - 2,079 (2,079) 0.00% Report Date:10/5/2012 Prepared by: 6 Severn Trent Management Services PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes In Net Assets For the Period Ending September 30,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF SEPTEMBER-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Misc-Licenses&Permits 4,500 4,500 5,375 (875) 119.44% 1,000 Cap Outlay-Irrigation 10,000 10,000 11,615 (1,615) 116.15% 11,615 Cap Outlay-Water Plant 3,697,180 3,697,180 3,358,511 338,669 90.84% 272,085 Cap Outlay-Waste Water Plant 30,796 30,796 18,635 12,161 60.51% - Capital Reserve 25,000 25,000 - 25,000 0.00% Total Water-Sewer Comb Services 4,209,843 4,209,843 3,919,952 289,891 93.11% 335,348 Debt Service Principal Debt Retirement 480,440 480,440 - 480,440 0.00% Interest Expense 174,920 174,920 174,899 21 99.99% 72,863 Total Debt Service 655,360 655,360 174,899 480,461 26.69% 72,863 TOTAL OPERATING EXPENSES 5,020,462 5,020,462 4,256,411 764,051 84.78% 416,706 Operating income(loss) (3,725,390) (3,725,390) (3,035,467) 689,923 81.48% (403,453) Change in net assets $(3,725,390) $ (3,725,390) $ (3,035,467) $ 689,923 81.48% $ (403,453) TOTAL NET ASSETS,BEGINNING(OCT 1,2011) 7,647,204 7,647,204 7,647,204 TOTAL NET ASSETS,ENDING $ 3,921,814 $ 3,921,814 $ 4,611,737 Report Date:10/5/2012 Prepared by: 7 Severn Trent Management Services . . 1 . . . 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O C V V V PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2012 ALLOCATION BY FUND Discount/ Gross Date Net Amount (Penalties) Collection Amount General Water/Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2012 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation% 100% 28% 72% 10/26/11 $ 8,861 $ 501 $ 181 $ 9,543 $ 2,646 $ 6,897 11/15/11 $ 142,077 $ 6,040 $ 2,900 $ 151,017 $ 41,869 $ 109,148 11/30/11 $ 487,695 $ 20,735 $ 9,953 $ 518,383 $ 143,721 $ 374,661 12/08/11 $ 306,388 $ 13,013 $ 6,253 $ 325,653 $ 90,287 $ 235,366 12/22/11 $ 36,014 $ 1,263 $ 735 $ 38,012 $ 10,539 $ 27,473 01/25/12 $ 57,463 $ 1,622 $ 1,173 $ 60,258 $ 16,707 $ 43,552 02/28/12 $ 31,900 $ 585 $ 651 $ 33,136 $ 9,187 $ 23,949 03/29/12 63,314 $ 79 $ 1,292 64,685 17,934 46,751 04/27/12 $ 140,164 $ (206) $ 2,860 142,818 39,596 103,222 05/21/12 $ 10,233 5 (304) $ 209 10,138 2,811 7,327 06/14/12 $ 96,092 $ (2,856) $ 1,961 $ 95,197 $ 26,393 $ 68,804 07/05/12 $ 1,967 $ (58) $ 40 $ 1,949 $ 540 $ 1,408 08/14/12 $ 4 $ (4) $ 0 $ - $ $ - TOTAL $ 1,382,172 $ 40,410 5 28,208 $ 1,450,789 $ 402,231 $ 1,048,559 %Collected 92.38% 92.38% 92.38% ITOTAL OUTSTANDING 5 119,638 I$ 33,169 1$ 86,468 Year Parcel ID Description Amount Comments FY 2010 1058920500 P01 Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 P01 Hotel 119,638 bankruptcy Total Delinquent Parcels 358,892 Report Date:10/3/2012 12 Port of the Islands Community improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through September 30,2012 Bond Issued(Construction Account) $5,500,000.00 Source of Funds:Interest Earned $7,977.25 Use of Funds: COI ($42,700.00) COI(costs transferred to checking account but not yet paid) ($5,000.00) Disbursements Water Treatment Plant ($4,957,506.86) ($5,005,206.86) Adjusted Balance In Construction Account September 30,2012 $502,770.39 2.Funds Available For Construction at September 30,2012 Book Balance of Construction Account at September 30,2012 $502,770.39 Construction Funds available at September 30,2012 $502.770.39 3.Investments-BB&T at September 30,2012 Estimated Type Yield Principal Construction Fund: 0.12% $502,770.39 ADJ:Outstanding Amounts Due $0.00 Balance at September 30,2012 $502,770.39 13 Port of the Islands Community Improvement District Construction Schedule AMOUNT OF CAPITAL Water Treatment REQ.# Date , CONTRACTOR REQUISITION . OUTLAY COI Plant COI 10/20/10 Greenberg Traurig $10,000.00 $10,000.00 COI 10/20/10 88&T $2,700.00 $2,700.00 COI 10/20/10 Severn Trent Management Svcs $15,000,00 $15,000.00 COI 11/02/10 Dan Cox $15,000.00 $15,000.00 1 11/09/10 Port of the islands CID{reimb) $321,537.00 $321537.00 $321,537.00 2 11/18/10 South Florida Excavation $26,503.75 $26,503.75 $26503.75 3 11/24/10 Naples Daily News $151.02 $151,02 $151.02 4 01/04/11 Century Link $26,310.88 $26,310.88 $26,310.68 5 12/16/10 South Florida Excavation $18,008.90 $18,008.90 $18,008.90 6 02/01/11 Hole Monies $2,561.25 $2,561,25 $2,561.25 7 02/01/11 Hole Mantes $16,200.00 $16,200.00 $16,200.00 8 02/01/11 Hole Monies $13,206.91 $13,206.91 $13,206.91 9 02/10/11 Benchmark EnviroAnalytical,Inc. $1,019.00 $1,019.00 $1,019.00 10 02/17/11 Hole Monies $1,982.50 $1,982.50 $1,982.50 11 03/07/11 Hole Mantes $6,250.00 $6,250.00 $6,250.00 12 03/16/11 South Florida Excavation $12,782.00 $12,762.00 $12,762.00 13 03/29/11 Cardinal Contractors $27,000.00 $27,000.00 $27,000.00 14 04/06/11 Hole Monies $13,850.00 $13,850.00 $13,850.00 15 05/05/11 South Florida Excavation $18,587.25 $18,587.25 $18,587.25 16 05/16/11 Cardinal Contractors $95,028.60 $95,028.60 $95,029.60 17 05/19/11 Hole Montes $39,565,00 $39,565.00 $39,565,00 18 06/14/11 KW Controls $1,036.60 $1,038.60 $1,038.60 19 06/14/11 Cardinal Contractors $196,572.08 $196,572.08 $196,572.08 20 07/06/11 Hole Monies $19,575.00 $19,575.00 $19,575.00 21 07/22/11 Cardinal Contractors $170,192.15 $170,192.15 $170,192.15 22 07/27/11 Hole Monies $22,325.00 $22,325.00 $22,325.00 23 08/19/11 Cardinal Contractors $156,352.50 $156,352.50 $156,352.50 24 08/30/11 Hole Mantes $19,700.00 $19,700.00 $19,700.00 25 09/16/11 South Florida Excavation $6,971.40 $6,971.40 $6,971,40 26 09/16/11 South Florida Excavation $4,601.85 $4,601.85 $4,601.65 27 09/16/11 Cardinal Contractors $278,892.77 $278,692.77 $278,892.77 28 09/27/11 Michael Evans Computers $3,255.00 $3,255 00 $3,255.00 29 10/17/11 Cardinal Contractors $85,416.29 $85,416.29 $85,416.29 30 11/03/11 Hole Monies $832.50 $832.50 $832.50 31 11/03/11 Hole Monies $43,975.00 $43,975.00 $43,975.00 33 11/23/11 KW Controls $24,337.00 $24,337.00 $24,337.00 1 Total FY2011 $1,717,261.20 $1674,561.70 $42,700.00 $1,£74,561.201 32 11/14/11 Cardinal Contractors $266,314.14 $268,314.14 $266,314.14 34 12/15/11 South Florida Excavation $4,601.85 $4,601.85 $4,601.85 35 12/15/11 BC!Technologies $7,121 33 $7,121.33 $7,121.33 36 12115/11 ITT Water Equipment Tech $586,766.70 $586,766.70 $586,766.70 37 12/16/11 Cardinal Contractors $647,523.09 $647,523.09 $647,52309 38 17/30/11 Hole Monies $43,672.50 $43,672.50 $43,672.50 39 01/24/12 Hole Monies $25,609:59 $25,609.59 $25,609.59 40 01/24/12 Cardinal Contractors $174,822.68 $174,822.68 $174,822.68 41 01/30/12 KW Controls $73,011.00 $73,011.00 $73,011.00 42 02/24/12 Cardinal Contractors $240,416.36 $240,416.36 $240,416.36 43 03/15/12 Cardinal Contractors $246,740.07 $246,740,07 $246,740.07 44 04/05/12 Hole Montes $48,232.19 $48,232.19 $48,232.19 45 04/23/12 Cardinal Contractors $89,577.03 $89,577.03 $89,577.03 46 05/09/12 ITT Water Equipment Tech $30,577.50 $30,577.50 $30,577.50 47 05/16/12 Cardinal Contractors $62,629.20 $62,629.20 $62,629.20 48 05/17/12 KW Controls $12,168.50 $12,166.50 $12,168.50 49 06/12/12 Hole Montes $65,278.80 $65,276.80 $85,276.80 50 06/12/12 Severn Trent Environmental Svcs $9,027.29 $9,027.29 $9,027,29 51 06/12/12 BC!Technologies $20,000.00 $20,000 00 $20,000.00 52 06/13/12 Cardinal Contractors $207,111.76 $207,111.76 $207,111.76 53 06/29/12 Soto's Lawn Service,Inc. $19,680.00 $19,680.00 $19,680.00 54 07/18/12 Cardinal Contractors $13,632.50 $13,632.50 $13,632.50 55 07/25/12 W.E.Johnson Equipment $33,088.00 $33,088.00 $33,088.00 56 08/03/12 Hole Mentes $49,981.80 $49,981.80 $49,981.80 57 09/04/12 Severn Trent Environmental Svcs $3,045.00 $3,045.00 $3,045.00 58 09/04/12 Cardinal Contractors $195,289.60 $195,289.60 $195,289.60 59 09/19/12 Hole Mantes $21,350.41 $21,350.41 $21,350.41 60 09/19/12 BCI Technologies $33,278.67 $33,278.67 $33,278.67 61 09/19/12 Cardinal Contractors $52,400.10 $52,400.10 $52,400.10 [ Total FY 2012 $3,282,945,66 $3,262.945,66 $0,011 $3,282.945.66 1 Grand Total $5,000.206.;86 84.957.506.86 $42,700.00 $4,957,506.86 Interest FY 2011 Interest $5,743.88 FY 2012 Interest $2,233.37 $7,977.25 14 t 1 a C / 2 o ��a � E at aS. 8 O` , i ¢ a ri 4N j N L w - w.,f T T Y LL ::.................... 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'fl -...... . i Btli i .i tii ll r A ,1 =33 " 4 " A l' t :Pp& " ii . i0Nli Ini0P- ti Vg2 '1 'III 1 1, 0.101 lllyti 1.d_A, 11FBEr- pj,_ 11E2 ' ,.:, 3 „ Qt „, t. 8 t 11WO ' ,ITSIA". /1IILES. . /Xltiiis. * 0—k-gggc 2k t> s e PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operating Revenues Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $2,177 $12,995. $13,758 $14,422 $14,983 Total Operating Revenues $420,161 $430,979 $431,742 $432,406 $432,967 Operating Expenditures Administrative $120,826 $124,451 $128,184 $132,030 $135,991 Maintenance $229,540 $230,246. $237,154 $244268 $251,596 Total Operating Expenditures $344,366 $354,697 $365,338 $376,298 $387,587 Capital Expenditures CIP Projects $70,894 $0 $0 $0 $0 Total Capital Expenditures $70,894 $0 $0 $0 $0 Estimated Beginning Cash Balance $1,299,493 $1,375,775 $1,442,179 $1,498,287 'Estimated Ending Cash Balance` $1,299,493 $1,375,775 $1,442,179 $1,498,287 $1,543,667 WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operating Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water/Sewer/Irrigation Revenue $208,000 $208,000 $208,000 $208,000 $208,000 Interest/Miscellaneous $2,838 $2,838 $2,838 $2,838 $2,838 Total Operating Revenues $1,300,462 $1,300,462 $1,300,462 $1,300,462 $1,300,462 Operatina Expenditures Administrative $141,498 $141,498 $141,498 $141,498 $141,498 Maintenance $430,411 $439,019 $447,800 $456,756 $465,891 Total Operating Expenditures $571,909 $580,517 $589,298 $598,254 $607,389 Capital Expenditures CIP Projects $50,000 $54,796 $54,796 $64,796 $61.,796 Total Capital Expenditures $50,000 $54,796 $54,796 $64,796 $64,796 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655260 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Be inning Cash Balance $30,917 $40,706 $41,715 $23,768 !Estimated Ending Cash Balance $30,917 $40,706 $41,715 $23,768 ($3,31 19 I I 13 I )I HU1 3 O O O O111 N N + 0300 o U)NN tD to l0 ri 1 H H M H N H H U) + 3D HN 3 o0U)O CO ID O In 01 00007 u) cr 00) In I N CO I OO N VD-N 3D N 3 0 CV 0CD VD N N •M HO CO # I N F OUlCO CO C4 aI ,33DHO1Du)(0 N 1DM m , 0 VI M M N O N H N VT N H VI CO M N N CI N E in v} . ink in in if}in if> in- -if} C7 i l0 <tP M cr i O O 3 i 4 1 if} VT if} H H H i W 1 in in. 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F. i •• ii . a to ,-- d ii C-75 CV) I5 ii r- iq o o o- "8 FJ , CC g g _ 17 0 0 7- ,• CV 0 0 7,- .- e- N N N N (73 7- CV >• t o.Ts. i"-.-- i:::: Fz 7.7a, to ill iii 17) to.C2 La, r-, iz: iz. r- a-6 -a-o' c-6 cil at 0> 0> O 000. co o 0 0 co o o 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11 CC< Severn Trent Environmental Services Port of the Islands Process Residue Disposal Applied against budget account,copies of invoices available upon request Cap$15,000.00 Inv.Date Vendor Description Invoice# Invoice S Month Total Grand Total 2012-2013 3520 Sludge 30 O ° FA 7-3 r W o N N N N N N N m 2 c N F- 7 7 5 75 7 _ _ _ To o _ > > 7 > > > m o� { o1 o of N v o m '7 t7 q C7 C3 N p p M a. 8 O O O LLO.1• O N O N O N c8 1 n O N O co O 8 Pt] ,n Oi . to t7 - �p �Ij CO CCO of 2 O n tom) .3 .... N m CO V• Cr)h N CO V CI ,• LC) Cr, CO tw N CO( in oU) qj Rj M to Nm o co O n. co co co N. CO n n Co C) p0 17, 080 ,- NN N N ch ch "ct d• CO to u] i• C g CC) tel u7 uy tC) 'C1 CC7 CC) to C7 LO LC] LC) Cn In N N N N N N N N N N N N N C7 'N N N N N N P lo O O I, I I S E E 0 co 00 N oC 41 to O o L 0 0 d (0 � 0 U A a 'g T x a I I ¢ 2 E 2 N 2 E E 7 D E v C3 ;is cn cn g _ a °5 g N m g N ID N N °a d N °4 2 N N N A? o 0 0 `o b ` o ri ` F3o 5 ` o VI ` • L r E L L L L n v . L 5 o -O" o c E a a a N. .§. Uo. . a cn 8 V) s .a S a :.a >. >. ¢ N. E a E > E E > aE >H S S o I S 2 2 I I S I m I I I • m o o E 8 o E E E o E g u > ? m > > > > E E 2 E > > _ E 2 c � Cl) Cl) $to � cn a a ¢ CO co < a 0 m R to TO ' (5.- w U C O p > pOp m C N ~ Q ot f Ep E4 Ep rCQ� `Cg EQ E gCg 4. E p Co gg Ica gg" t g W a C E t F.. E E t E t E E rn E @ I E t t v g C� > a a a a a v a o sz a ❑ d a cx G V C fi O Ti C) C 0 N W E m C O I o a 3 CO n a a C�a N 5 3 m m 3 r, 3 o N W OI C Q 0 173. ca iC N CU .G. yam'. }S cn ?S '� cn cn �S cn N o .� V7 y m O N N N N N N N N aN_ N N N N N N N N N N N N NNNNN E O g Q O 4 O N N O O 0 in N N O a 1D 8 8 C�k c) > O. Cf? in N in to to CO C0 f8 t0 c0 CO n n h r` OB W c o.c 0. • 0 0 0 0 o c o 0 0 0 0 0 0 0 0 0 0 0 0 cno.oa 5 5 Ts ) t 22 �c �6 i0 a & . � _ Am E 7 � § § § C CO % CI k 7 U, a) I / \as k k \ k k \ 8 < 0 0 k 0 \ =k \ °8 k ) -2d E• 2 &° / •• .2;. ° w § E4 � § t k 2 �22U > B � f} � e ~ \ § 0�2 84. § 207 0. § n o. < >I ki, k, . . •e i ,t76„. „f September 2012 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.220 MG for the month of August, vrhich is an average of 0.072 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.519 MG for the month of August, which is an average of 0.049 MGD Reuse System Operations and Maintenance The reuse system delivered 5.777 MG for the month of August, which is an average of 0.186 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met PAINTING UPDATE:Some Before&After Photos b L a� Y a / x't ' 4 ¢� -, t.,. ,,,,,4**"-fix + s ' ° �" ;, . � w+ ��' as i f� (t ' e'tip "-.- 'i'.'1];',;4.-:'' '.^ t ' "4''''''''''4,*.k,„.1 Titi": ', fr'rot:',"%:?'t:',01'.';':;'' '14'"' 1a 1 ' RVIC 12600 Union Road Naples,Florida 34114 Tel?39-642-4219 Fax 239 642-9469 wwwseverntrentservices.com q).,- e_ k 0 , 2,,I.,,)(** „it 13 September 2012 Field Managers Report , sue r 0 ,.;i'`,-,• '-. 4;,,,,„;.,'„,- .4,,I,',4i,t, 4 4 411,44-4V4fr'X -4 ,; ‘!:.;;;4' Ys;-;;44' V4;;;'t '4 '4' ip4,• �` � ��r � c •ti4. a t * dad a td1 . ,«. k �4 �. $$ a $x 44 ,aa' 9 v✓ 3 b r, •",,, .E • u3 w w. AKA ,,—.:'' SEV ERN 2 TN"II'::: r 12600 Union Road Naples,Florida 34114•Tel 239-642 9219•Fax 239-642-9469•www.severntrentservices.com DiA.,tge.. 00 _v 4,,st.... September 2012 Field Managers Report � � � t �_ 11„n 3 i 0/ , ,..„a � s# _ $$ ,y, app �i' x:: i'''''''' '4"4"t*,„,4'4/4`k•—'''''''' '' it. ' . ,,,. .:.i.3 -40,-.fv# .,!I s $ mac. $ v 1 .mss ..,,x x. v 3 �, R"iii 12600 Union Road Naples,Florida 34114•Tel 239-642-9219• Fax 239-642 9469•wwwseverntreniservices.com September 2012 Field Managers Report Water Loss Reports Potable Water Report 5 4.5 4 3:24' 3.5 N ♦ .�!.......• 2.5 .._11L5 2.22L Z 1:1f22-17.82-3—t£{}Z 1 ? 2156 2-222: 0 1.5 1.222 1.223 ' • _� 1. ' 4 .4, a. 0.5 13% 1324__13% 16% 10%—.... 9.4 9% 6 74 _."7C-'r ........gar.— 3°a—.. 0 . Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 —e—Water Produced -'--Water Billed —••—%o Water Loss • Irrigation Water Report 9.0 •1g ...312£S 9.0 tea 7.0 6.521 6 4.,3 --6.2W—ft-129— 6 609 6,0 5 49¢ .c, r 4 6.416 '4111P" 6 334 5.0 iil, . 5.449 5,468 5.322 "M- 4.0 ._ W..... 4,737 4.405 -9 3.0 —_...._.__ _ 51 2,0 1.0 13% 9% tD a 10% 9% o‘5i, 10 -10 SeCt"•11 Q!:-11 Noy-11 Dec-11 Jan-12 Fob-12 Mar-12 Apr-12 May,12 Jun-12 Jtst 12 Au •12 --+—Irrigation Meter —0—Irrigation Billed J SEVERN 4 TR��E��N', BErlgal 12600 Union Road Naples,Florida 34114•Tel 239.642-9219•Fax 239-642-9469•www,severntrentservices.com , , , 0 0,60-4e.., k a 4.09 k" September 2012 Field Managers Report CMMS Work Order Report Summary of Corrective&Preventative Work Orders Due Date Complete WO# Equipment Task 9/12/2012 9/12/2012 2400 Well 1 -Well Corrective Notes: Flow communication from meter to computer needs to be repaired. 9/13/2012 9/13/2012 2401 Well 2-Well Corrective Notes: Troubleshooting well#2,as it is not pumping the proper gpm.Checked voltage,amps and could not find any electrical problems with the motor. 9/25/2012 9/26/2012 2995 LS 8-Lift Corrective Station #8 Notes:Controls for pump#2 are not working. Special Service Deparment repaired problem and placed back in service. 9/30/2012 10/3/2012 3047 LS 4-Lift Corrective Station #4 Notes: Cali-Out:Lift Station not working. 9/30/12 R.Edge: Upon arrival to the station, I found the wet well full of sewage.After checking the Amps and Voltage to the station, I found that we had one phase of the 3 phase power inoperable. I immediately contacted Lee County Electric Co-Op to notify them of the problem. Their repair technicians were dispatched.While waiting on LCEC, I brought our 75 kW generator to the lift station, made the necessary connections, energized the station and began pumping it down right away. Meanwhile, LCEC arrived to troubleshoot their transformers to determine the problem. They worked on the transformers and such, in order to restore power to the station, but it was not until later thatevening. I left the generator on standby until the next day(10/1/12). 10/1/12-Rained all day,did not work on the station! 10/2/12-I removed the generator and restored station to the normal power. Later in the evening, I found that the automatic controls in the station were not working properly.I pumped the station down in manual,as those controls were fine.Due to the rainfall, I did not troubleshoot the automatic controls,just manually pumped down the station. SEVERN 5 SERVICES 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com apt-4C September 2012 Field Managers Report 10/3/12-After further troubleshooting, I found several fuses that were blown inside the control panel, which not only operated the automatic controls, but also operated the'Alarm'controls. After replacing all the bad fuses,the station began working as it should. I also replaced the alarm bell. Summary Total#Preventative of WO's 123 Total#of Corrective WO's 4 Percentage of Completed WO's 100% SEVERN` 6 TRENT - r 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com Prepared by ;- 113yr+ HOLE MONTES R.O. WATER TREATMENT PLANT ENGINEERS PLANNERS SURVEYORS PORT OF THE ISLANDS, FLORIDA PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT MONTHLY PROGRESS REPORT October 19, 2012 A. Project Schedule —Overview • Construction Schedule: Project completion date has passed, no further schedule updates anticipated. • Primary Activities Last Month — Cardinal: Final landscape material was installed. Final building inspections were scheduled and conducted. Final site inspections were scheduled and conducted. Awaiting site re-inspection and acceptance. • Primary Activities Last Month — ITT: ITT personnel were onsite September 20th to re-clean skid #1 and install the new chemical flow-meters. One chemical flow- meter remains to be installed. The cleaning was not successful; ITT has stated that new membranes will be installed to replace the current membranes that are fouled. • Functional Completion: Substantial completion occurred on May 11, 2012. An additional time extension will be necessary due to ITT material delivery. Final completion is anticipated by the end of September. • Anticipated Facility Startup: FDEP certification was received on June 5, 2012. Water has been created and distributed to the community since June 6, 2012. • Anticipated Demolition of the "old" Water Treatment Plant: Demolition and renovation of site and building have been COMPLETED. B. Field Progress • Procurement: Materials procurement (shop drawing submission, approvals, and manufacturing lead time) is COMPLETE with 162 technical submittals received from the contractor. • Field Activities: Preliminary Acceptance punch list was submitted to Cardinal Contractors. The Items on this list have been COMPLETED. A Final Inspection of the facility is anticipated shortly as well as a final C.O. from Collier County. • ITT: Warranty list has been submitted to ITT. Awaiting schedule for warranty list completion from ITT. • Safety Record: No safety incidents to report. • Stormwater Pond: Retention area COMPLETE. C. Project Costs • Construction Contract: Nineteen payments (Total of $3,357,769.85) [99%] have been made to date on contract amount of$3,417,563. • ITT Contract: Two payments (Total of $617,344.20) have been made to date on contract amount of$780,225. H:\2011\2011003\EN\C Correspondence\C1 Client Correspondence\20121019-October Monthly Progress Report BOS.doc • Other Contracts: Eight payments (Total of $207,298.10) [78%] have been made to date on contract amounts of$266,821.70. Severn Trent Services 0.00 Evans Computers 3,255.00 BCI 60,400.00 KW Controls 110,555.10 SUBTOTAL $174,210.10 W.E. Johnson (forklift) $33,088.00 TOTAL $207,298.10 • Project Allowances — Cardinal Contractors Allowance— Owner Directed Work Contract Amount $300,000.00 Total to Date ($259,297.15) Balance $ 40,702.85 Allowance— Building Permit Contract Amount $25,000.00 Total to Date ($16,607.92) Balance $ 8,392.92 Total Balance Available $49,094.93 H:\2011\2011003\EN\C Correspondence\C1 Client Correspondence\20121019-October Monthly Progress Report BOS.doc „ HO I,F NI(viq October 16,2012. Scott Comisar XylernIITT Technology, Inc. 10661 Newkirk Street Dallas TX 75235 RE: WARRANTY ITEMS PORT OF THE ISLANDS WATER TREATMENT PLANT HM File No. 2011,003 Dear Scott: At this time, the following list of uncompleted and corrective ITT/Xylem work items remain open: I. Replacement membranes for RO skid 41. 2, Final adjustments to the Calcite Contactor air system: The air system for Calcite Contactor 43 has never been demonstrated. 3, Chemical Feed pump flowmeters: One flowmcter for the NaOCI system remains to be replaced. 4. Repair report for the Transfer pump shaft repair. 5, Repair report for the high Service Pump 43 bearing repair, [tole Monies Inc. and the Port of the Island Community Improvement District are considering these items as warranty issues. Please provide a written schedule by October 29, 2012 as to when these items will be completed, Sincerely, FIOLE MONTES, INC. Frank .1 . ” Project Manager/Associate Toni Morgan, Xylem/ITT Technology, Inc, Vince Carollo, Xylem/ITT Technology, Inc, it V2011\2011,;111011,2,10.211:,,lio11 €:22,1 Adm2/1,11 ,21:1121115 SC:iii Mtriaray Jn tu F12 F2•1:,'; VS n�++ .1."[" V co N C o N O Oft 0 L ♦ - A CI) C115 tl? i1.� .o E "' •a) = �- o o - a.. �, j a) -o t[� t17 L U) cz) E N '8i o 51 i -0 = O 0_ cu N p Cl. y ce 0- "`'r - 0 A CO / L_ 1ci. c = ,i a O pa EZ = cu CL 'r.L.. E L2 13 4y- vs ^ ..r r t I V) 6 i.-! Ic i • . Y.gym .... ..... i. t j Mill L.L. C.1 r z r :4,. ,,., €.i F;`L1\ \\ ",„`e,., ,,,,k ry a'': • • I • I ix I ,''u .w„ Z 5 ' O • • i • €. .. ... • s i Cl) LA LO LC) C`') Ln N LC) r Lf) O O 0 O O O o O s O O O aw u `mol uo!lefiaal THE LAW OFFICES OF SLATKIN REYNOLDS, P.A. One East Broward Boulevard.Suite 609 Telephone:954.7455580 Facsimile:954.745.5890 Fort Lauderdale,Florida 33301 www.slatkinreynolds.com • October 12,2012 Daniel H. Cox,Esq. Reggie D. Sanger,Esq. PO Drawer CC 208 SE 9th Street Carrabelle,FL 32322 Ft. Lauderdale,FL 33316 Re: Port of Islands Hotel&Resort Naples,LLC v.Port of Islands Community Improvement District, et al., Case No. 10-03717-RBR Dear Dan and Reggie: This letter constitutes a confidential settlement communication and cannot be used for any other purpose. 1 have discussed this matter both with our client and with the Barcardi Foundation and their counsel. It is my understanding that the CID has had additional discussions with the Barcardi Foundation and that there is a mutual interest in attempting to resolve this matter. Accordingly, what follows is what we would propose to include in a consensual plan of reorganization that would resolve all matters between our respective clients,as well as the claims the Barcardi Foundation has raised in the case. I have been given the Barcardi Foundation's authorization to represent that they are in agreement with the terms set forth herein/ With regards to the ad valorem taxes, the Debtor will pay the 2007, 2008, 2009, 2010, 2011 and 2012 amounts in full without interest. We believe that amount to be approximately $85,000.00. The reduction in interest is due to the Tax Collector's previous refusal to accept a tender of the amounts for certain years. With regards to all outstanding non ad valorem assessments that the CID has assessed, the Debtor proposes to resolve those balances as follows. First, the Debtor will transfer 44.88 ERCs to the CID. This should leave the Debtor's property with 40 ERCs. Said transfer will be in full satisfaction of all of the CID's outstanding assessments for calendar years 2007, 2008, 2009,2010, 2011 and 2012. We presume the District will be able to sell those ERCs to the south side hotel and generate cash flow. Moreover,the transfer will alleviate the chronic and perpetual problem of overassessment that will plague this property unless and until the number of ERCs is reduced. Although we understand that this sort of transfer may not be specifically contemplated in the CID's procedures, we understand that there have been other transfers outside the transfer policy, such as the transfer of the Orchid Cove common area ERCs when amounts were due on them, and that a vote of the board approving the transfer should be sufficient to authorize the transfer. Daniel H.Cox,Esq. Reggie D.Sanger,Esq. October 12,2012 Page 2 With regards to the CID's ERC policy, the policy would be amended to reduce the ERC for a hotel room to .3, while leaving a resort hotel as .6, and would be amended to include a designation for a hotel restaurant that only served breakfast, or some similar designation. The .3 and .6 designations are consistent with the Florida Administrative Code's designations for hotel rooms and resort hotel rooms. As for the service of continental breakfast, we suggest a .0167 ERC designation per seat, which we calculate based on one ERC.being 300 gallons/day and each seat using five gallons of water. At the current time, the Debtor's intention is to either convert the property to an ACLF, but if that is not successful, the Debtor will continue to operate as a hotel, but will close the restaurant with the exception of serving a continental-type breakfast, with no lunch or dinner. The Debtor would also reduce the number of seats so that it would not need a large number of ERCs for such an operation. Next, the CID agrees, at the next opportunity to do so,to propose to raise the utility rates going forward. In return for raising these rates, the CID will propose to lower the amount charged per ERC for the Maintenance Special Assessment accordingly. Raising the usage rates will accomplish a much more equal distribution of the costs of utilization of the water system, since those who use more will pay a larger share. In exchange for these concessions, the Debtor and Bacardi will agree to the dismissal of their respective adversary proceedings with prejudice. All patties will bear their own fees and costs. The Debtor proposes to put these terms into a plan of reorganization. The Court's approval of the plan will bind all parties thereto. Moreover, there may be a way to force the certificate holders to accept the plan, depending on how it is proposed. If the above terms are workable for the Tax Collector and the CID, we can explore further the issue of cramming any plan down over the certificate holder's objections. Given the significant legal fees and costs that the parties are about to incur if we do not resolve the matter, and the downside to the CID if the property escheats to the county, those issues alone justify attempting to reach a resolution, and we believe what has been proposed herein is both fair and can be accomplished fairly quickly. Please let me know if this general framework is acceptable to you. We look forward to resolving this matter quickly and efficiently. Sincerely, SLATIQN&REYNOLDS,P.A. Robert F. Reynolds RFR/ipm cc: Port of Islands Hotel &Resort Naples,LLC Craig Pugatch,Esq.