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Agenda 07/20/2012AGENDA Port of the Islands Community Improvement District Friday Orchid Cove Clubhouse July 20, 2012 25005 Peacock Lane 10:00 a.m. Naples, Florida 1. Roll Call 2. Approval of the Minutes of the June 15, 2012 Meeting 3. Audience Comments 4. Old Business A. Review of Landscape Maintenance Performance B. Discussion of Tree Trimming Proposal from Soto's Lawn Services C. Update on Well Problems and Retrofitting of Well #3 D. Consideration of Revised Management Services Contract E. Update on U.S. 41 Median Flooding 5. New Business A. Discussion of Proposals for Sandblasting and Painting of Buildings at POI Utility Site 6. District Manager's Report A. Update on Cap Reporting Format B. Discussion of R &M Expense Coding C. Approval of June 30, 2012 Financial Statements and Check Register D. Questions and Comments on Proposed Fiscal Year 2013 Budget 7. Field Manager's Report A. Discussion of June 2012 Operations Report PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Meeting Agenda Friday, July 20, 2012 PAGE 2 $. Ratification of Letter of Understanding with Severn Trent Environmental Services, Inc. for Repair and Maintenance Budget Items With a 5% Mark- up C. Consideration of Work Authorization No. 43005 for Installation of Line Extended to Digester 8. Attorney's Report A. Update on North Hotel Bankruptcy Proceedings B. Update on Lot 45 Drainage Swale Agreement C. Update on-Sumet CayUtili'tyDedication Report 9. Engineer's Report A. Update on New Water Treatment Plant B. Update on Liquidated Damages from Myem Water Solutions USA (ITT Technologies) C. Discussion of Lot 45 Berm Damage 10. Supervisors' Requests 11. Audience Comments 12. Adjournment Soto's Lawn Service, Inc 2830 35th Ave NE Soto 's Naples, FL 34120 Lawn Service, Inc. (239)354-1080 info@sotolawn.com www.sotolawn.com Port of the Islands CID Accounts Payable Specialist Severn Trent Services 210 N University Drive, Ste 702 Coral Springs, FL 33071 Estimate i Date Estim ate # 04/17/2012 1477 . . ............. i Activity Quantity Rate AmOUnt • uplifting of hardwood Trees • Hardwood Trees Uplifted 45.W 2,025.00 • Banyan Trees Uplifted 75.00 450.00 All Estimates must be signed and returned prior to start of project. Accepted By: Accepted Date: Tot4 $2,475.00, F Soto's Lawn Service, Inc OM..: �, #� 2830 35th Ave NE Soto ! Ste. Naples, FL 34120 Lawn Service, Inc. (239 )3541080 info @sotolawn.com www.sotolawn.com Port of the Islands CID i Accounts Payable Specialist Severn Trent Services i 1 210 N. University Drive, Ste 702 NIN-El: 1.11 Coral Springs, FL 33071 • Walkthrough performed on 7/18/2012 with Noreen and Robert Edge • Soto's identified location of Banyan Trees to Board members • Due to significance amount of rain we have recieved in the last couple of weeks, Soto's has turned off the irrigation. • Soto's will be treating ant mounds as they appear. • Soto's is scheduling Tech to go out and check on lights that seem to not be working. We will run test to make sure all Is well. • Soto's also checked on back Berm recently completed, all is well. • All regular maintenance (trimming of the hedges, treating of the weeds, mowing, etc.) looks well. Estimate Date Estimate # 07/18/2012 1628 _... .. _._ .. _........- ...... .. .... ... .- ... .... . ..... .... _... .... . ...., All Estimates must be signed and returned prior to start of©ta� project. Accepter] By: Accepted Date: AGREEMENT BETWEEN PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES, INC. FOR MANAGEMENT SERVICES THIS AGREEMENT made and entered into on this 20t` day of July 2012, by and between the PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT, hereinafter referred to as "DISTRICT ", and the firm of Severn Trent Environmental Services, Inc., hereinafter referred to as "MANAGER ", whose address is 210 North University Drive, Suite 702, Coral Springs, Florida 33071. WITNESSETH: WHEREAS, the DISTRICT desires to employ the services of the MANAGER for the purpose of providing the DISTRICT with certain District Management Services as more fully set forth in Exhibit A hereunder; and WHEREAS, the MANAGER desires to provide such services to the DISTRICT subject to the terms hereof, NOW, THEREFORE, in consideration of the mutual covenants. and agreements expressed herein the parties agree as follows: ARTICLE 1. SCOPE OF SERVICES AND MANAGER RESPONIBILITIES 1.1 The DISTRICT hereby engages the MANAGER for the services described in Exhibit A, attached hereto and incorporated by reference herein. 1.2 MANAGER may offer and/or the DISTRICT may request additional services be provided under this Agreement. In the event the MANAGER and the DISTRICT agree upon a change in the scope of services to be provided under this Agreement, the change in Compensation, if any, shall be agreed between the DISTRICT and MANAGER and will be invoiced in accordance with this Agreement. 1.3 The MANAGER shall devote such time as is necessary to complete the duties and responsibilities assigned to the MANAGER under this Agreement. 1.4 All services will be rendered by and under the supervision of qualified staff in accordance with the terms and conditions set forth in this Agreement. Even though MANAGER'S staff may include licensed attorneys and engineers, the DISTRICT acknowledges the MANAGER is not performing in the capacity of a law firm or an engineering firm when providing services under this Agreement. Other than the requirement to render the services by and under the supervision of qualified staff, MANAGER makes no specific representation or warranty regarding the services or any deliverables to be provided hereunder and any and all warranties arising by custom or usage in the profession, or arising by operation of law are hereby expressly disclaimed. 1.5 If the scope of services hereunder requires the MANAGER to administer or supervise the DISTRICT's personnel, the MANAGER shall not be responsible for any damages, losses, settlement payments, deficiencies, liabilities, costs and expenses resulting from the failure of the DISTRICT's employees to follow the instructions of the MANAGER. Similarly, if in the course of providing the services required by this Agreement, the MANAGER follows the instructions of the DISTRICT, the MANAGER shall not be responsible for any damages, losses, settlement payments, deficiencies, liabilities, costs and expenses resulting therefrom. 1.6 In performing the services hereunder, MANAGER may rely on information supplied by the DISTRICT and MANAGER shall not be required to independently verify the accuracy and completeness of such information. In addition, although the MANAGER may participate in the accumulation of information developed by others necessary for use in documents required by the DISTRICT, MANAGER is not responsible for verifying the accuracy of such information. ARTICLE 2. REPRESENTATIONS AND WARRANTIES OF THE MANAGER 2.1 The signature on this Agreement by the MANAGER shall act as MANAGER's representation that the wage rates and costs used to determine the compensation provided for in the Agreement are accurate, complete and current as of the date of this Agreement. 2.2 The MANAGER acknowledges and agrees it owes a duty of loyalty, fidelity and allegiance to act at all times during the term of this Agreement in the known interests of the DISTRICT and to knowingly do no act which would injure the DISTRICT's business, its interests or its reputation. Further, the MANAGER shall not, during the term of this Agreement, engage in any activity which constitutes a Conflict of Interest (as defined below). For purposes of this Agreement, "Conflict of Interest" means any act or activity, or any interest in connection with, or any benefit from any act or activity, which, at the time the act or activity is performed, is knowingly adverse to the interests of or would in any material way injure the DISTRICT. Notwithstanding any provision to the contrary contained herein, this Section 2.2 shall not prohibit the MANAGER from (a) performing water and wastewater utility management, customer services, utility billing, operation and maintenance services to the DISTRICT under a separate agreement; and (b) providing for the benefit of any other District services similar to the services provided DISTRICT hereunder. DISTRICT hereby waives any and all conflicts of interest or potential conflicts of interest in connection therewith, it being specifically agreed to and understood that MANAGER'S provision of any such services to the DISTRICT or to any other District shall not constitute a conflict of interest under this Agreement. 2.3 The MANAGER warrants it has not employed or retained any company or person, other than a bona fide employee or previously retained sales consultant, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee working solely for the MANAGER or a previously retained sales consultant any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. 2.4 The MANAGER warrants and represents it shall refrain from unlawful discrimination in performing its obligations under this Agreement. ART, ICLE 3. REPRESENTATIONS AND WARRANTIES OF THE DISTRICT 3.1 DISTRICT represents and warrants this Agreement, DISTRICT'S execution and delivery of this Agreement and DISTRICT'S performance of its obligations hereunder, has been duly and validly authorized by DISTRICT by all necessary action. This Agreement has been validly executed and delivered by DISTRICT and constitutes a legal, valid and binding obligation of DISTRICT, enforceable in accordance with its terms. ARTICLE 4. COMPENSATION 4.1 The DISTRICT agrees to compensate the MANAGER in accordance with the Fee Schedule set forth in Exhibit B. 4.2 In addition to the fees set forth in Exhibit B, the DISTRICT shall reimburse the MANAGER for all reasonable costs or expenses incurred by the MANAGER in and directly attributable to its fulfiIIment of the services under this Agreement as set forth in Exhibit C, the "Schedule of Reimbursable Costs ". Such costs and expenses are payable to the MANAGER in accordance with Section 4.4. 4.3 For each Fiscal Year of the DISTRICT, the compensation payable to the MANAGER under the terms and conditions of this Agreement shall be in an amount approved by the DISTRICT in its Fiscal Year budget. Each Fiscal Year the DISTRICT will consider price adjustments to compensate for market conditions and the anticipated type and amount of work to be performed by the MANAGER during the upcoming Fiscal Year of the DISTRICT. 4.4 In the event the Fiscal Year budget is not approved prior to the first day of the Fiscal Year, the MANAGER'S compensation under this Agreement will continue at the rate currently in effect at the time of renewal. The subsequent approval of the budget will result in a retroactive fee adjustment, which will be invoiced in the first month following approval of the budget. 4.5 Unless provided otherwise in Exhibit B, payment to the MANAGER for all services rendered shall be made on a monthly basis within thirty (30) days of the MANAGER's issuance of an invoice. ARTICLE 5. TERM 5.1 This Agreement shall commence on the date hereof and shall continue until terminated in writing by either parry in accordance with Section 5.2. 5.2 The Agreement may be terminated as follows: (a) The failure of either party to comply with the terms of this Agreement shall constitute a default. Upon default by one parry, the other party shall send written Notice of Termination. Such notice shall clearly specify the nature of the default and provide the defaulting party forty-five (45) days to cure the default. If the default is capable of being cured within forty-five (45) days, but is not cured within forty -five (45) days, the Agreement shall terminate at midnight of the forty- fifth (45th) day following receipt of the Notice. In the case of default which cannot be cured within forty -five (45) days, this Agreement shall not terminate so long as the defaulting parry has given written notice of the extension to the other party and the defaulting party has commenced and is diligently pursuing a cure. (b) Upon the dissolution or court - declared invalidity of the DISTRICT; or (c) By either party, for such party's convenience, upon ninety (90) days prior written notice. 5.3 Upon the termination of this Agreement, MANAGER will take all reasonable and necessary actions to transfer in an orderly fashion to the DISTRICT or its designee all the DISTRICT's books and records in MANAGER's possession. In addition, within thirty (30) days of termination of this Agreement, MANAGER shall be paid in full for all services rendered through the date of termination. ARTICLE 6. RISK MANAGEMENT 6.1 The MANAGER shall provide and maintain the following levels of insurance coverage at all times subsequent to the execution of this Agreement: (a) Professional Liability insurance with an aggregate limit of Two Million Dollars ($2,000,000) ; and (b) Commercial Crime insurance with a per loss limit of One Million Dollars ($1,000,000). 6.2 To the extent allowable under applicable law and except and to the extent caused by the negligence or willful misconduct of the MANAGER, the DISTRICT agrees to indemnify and hold the MANAGER and its respective officers, directors, employees, agents, successors and assigns (MANAGER and each such person being a "DISTRICT Indemnified Party ") harmless from and against any and all damages, losses, settlement payments, deficiencies, liabilities, costs and expenses, including without limitation, attorney's fees suffered, sustained, incurred or required to be paid by any DISTRICT Indemnified Party related to or arising out of the subject services and/or the engagement of MANAGER pursuant to this Agreement. To the extent allowable under applicable law and to the extent caused by the negligence or willful misconduct of the Manager, the MANAGER agrees to indemnify and hold the DISTRICT and its respective officers, directors, employees, agents, successors and assigns (DISTRICT and each such person being a "MANAGER Indemnified Party ") harmless from and against any and all damages, losses, settlement payments, deficiencies, liabilities, costs and expenses, including without limitation, attorney's fees suffered, sustained, incurred or required to be paid by any MANAGER Indemnified Party related to or arising out of the negligence or willful misconduct of MANAGER. In the event a party receives notice of or undertakes the defense or the prosecution of any action, claim, suit, administrative or arbitration proceeding or investigation consistent with its indemnity obligations hereunder, such party shall give the other party prompt notice of such proceedings and shall inform the other party in advance of all hearings regarding such action, claim, suit, proceeding or investigation. Except to the extent caused by its own negligence, MANAGER shall not be responsible for any damages, losses, settlement payments, deficiencies, liabilities, costs and expenses arising as a result of the execution or implementation of specific instructions or directions provided by the DISTRICT or any of its duly designated agents or representatives. MANAGER shall notify DISTRICT when it believes it is being asked to execute or implement DISTRICT instructions or directives which violate. applicable law. This indemnification shall not be construed as a waiver of the DISTRICT's sovereign immunity and is subject to the limitations of Section 768.28, Florida Statutes. 6.3 Notwithstanding any provision to the contrary contained in this Agreement, in no event shall the MANAGER be liable, either directly or as an indemnitor of the DISTRICT, for any special, punitive, indirect and/or consequential damages, including damages attributable to loss of use, loss of income or loss of profit .even if the MANAGER has been advised of the possibility of such damages. 6.4 In the event claims(s) raised against the MANAGER on account of this Agreement, or on account of the services performed hereunder, is/are covered under MANAGER's insurance policies required hereunder, the MANAGER shall not be responsible for any loss, damage or liability beyond the policy amounts contractually required hereunder and the limits and conditions of such insurance policies. With respect to any other causes of action and/or claims arising under this Agreement, or otherwise arising as a result of, or on account of, the services provided hereunder, MANAGER's total aggregate liability shall not exceed an amount equal to the amount of the annual compensation for such services during the Agreement year in which such cause of action and/or claim is raised against the MANAGER. ARTICLE 7. MISCELLANEOUS 7.1 Entire Agreement The foregoing terms and conditions constitute the entire Agreement between the parties hereto and any representation not contained herein shall be null and void and no force and effect. Further this Agreement may be amended only in writing upon mutual consent of the parties hereto. 7.2 Construction In construing this Agreement, the following principles shall be followed: (i) no consideration shall be given to the captions of the articles, sections, subsections or clauses, which are inserted for convenience in locating the provisions of this Agreement and not as an aid in construction; (ii) no consideration shalt be given to the fact or presumption any of the Parties had a greater or lesser hand in drafting this Agreement; (iii) examples shall not be construed to limit, expressly or by implication, the matter they illustrate; (iv) the word "includes" and its syntactic variants mean "includes, but is not limited to" and corresponding syntactic variant expressions; (v) the plural shall be deemed to include the singular, and vice versa; (vi) each gender shall be deemed to include the other genders; (vii) each exhibit, appendix, attachment and schedule to this Agreement is a part of this Agreement; and (viii) any reference herein or in any schedule hereto to any agreements entered into prior to the date hereof shall include any amendments or supplements made thereto. 73 No Solicitation The parties agree, during the term of this Agreement and for a period of two (2) years hereafter to respect each other's interests regarding their respective employees and neither party shall solicit, recruit or hire current employees of the other party. 7.4 Force Majeure A party's performance of any obligation (except for payment obligations) under this Agreement shall be excused if, and to the extent that, the party is unable to perform because of any event of "Force Majeure". In any such event, the party unable to perform shall be required to resume performance of its obligations under this Agreement as soon as reasonably practicable following the termination of the event or cause which excused performance hereunder. Force Majeure is defined as any act, event or condition to the extent it adversely impacts the cost of performance o£, or adversely affects the ability of, either party to perform any obligation under this Agreement (except for payment obligations) if such act, event or condition, in light of any circumstances which should have been known or reasonably believed to have existed at the time, is beyond the reasonable control and is not a result of the willful or negligent act, error, omission or failure to exercise reasonable diligence on the part of the party relying thereon. 7.5 Notices All notices will be in writing and shall be sent by certified mail, return receipt requested. Notices required to be given to the MANAGER will be addressed to: Severn Trent Environmental Services, Inc. 5911 Country Lakes Road Fort Myers, Florida 33905 Attn: Calvin Teague Notices required to be given to the DISTRICT will be addressed to: Severn Trent Environmental Services, Inc. 410 North University Drive. Suite 702 Coral Springs, Florida 33071 Attn: Records Administration Department 7.6 Governing Law This Agreement shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Agreement will be held in Collier County, Florida. IN WITNESS WHEREOF, the parties hereto have caused their respective agents to execute this instrument on their behalf at the times set forth below. Signed and Sealed in the presence of: Charles Custer M-44t j.tox N" PORT OF THE ISLANDS By: [Name and le] Richard C. Ziko Chairman SEVERN TRENT ENVIRONMENTAL SERVICES, INC. By: [Name and Title) r kLv-,,,� Exhibit A Scone of Services Scope ofServices: Management Services Severn Trent Services will perform all required management functions of the Port of the Islands Community Improvement District, which will include but not be limited to the following: • Attend regular meetings of the Board of Supervisors and provide the Board with meaningful dialogue on the issues before the Board for action. • Preparation of District's budget as more fully outlined under Financial Accounting Services. • Implement budget directives. • Review specifications for the meeting of insurance requirements of the District. • Provide all required annual disclosure information to the local government in the County in which the District resides. • Ensure compliance with the Florida Statutes as it relates to financial reporting requirements for the District and State and Federal tax and financial forms. • Record all meetings of the District. • Provide Oath of Office and Notary Public for all newly elected members of the Board of Supervisors. • Provide information for General Election Process. • Receive telephone calls and a -mails from residents and ensure follow up on issues raised. In the case of needed services for the District, the Manager will inform the District of the issue and the District will provide follow up through vendors contracted to handle such problems. In the case of issues not related to activities and services provided by vendors, the Manager will provide responses and follow UP. • Coordinate with the Board to determine the services and levels of service to be provided as part of the District's budget preparation. Recording Services Severn Trent Services will perform all required Recording Secretary functions which will include but not be limited to the following: Prepare Board Agendas and coordinate receipt of sufficient material for Board of Supervisors to make informed policy decisions. • Prepare and advertise all notices of meetings in an authorized newspaper of circulation in the County in which the District is located. • Record and transcribe summary meeting minutes for all meetings of the Board of Supervisors including regular meetings, special meetings, workshops and public hearing(s). • Acquire and maintain District Seal. Financial Accounting Services Severn Trent Services will perform all required financial accounting functions for the District, which will include but not be limited to the following: • Prepare a budget which achieves the District's objectives in coordination with the District Board of Supervisors, Engineer and Attorney. • Submit a Preliminary Budget to Board of Supervisors in accordance with Chapter 190, Florida Statutes. • Prepare and modify Preliminary Budget for consideration by Board of Supervisors at the District's advertised Public Hearing. • Prepare budget and assessment resolutions as required by Chapter 190, Florida Statutes. • Establish budget public hearing(s) and dates. • Establish Board of Supervisors workshop dates (if required). • Attend workshop(s) and public hearing(s) and be available to answer questions by the Board and the public. • Prepare and coordinate applications for: o Federal I.D. Number o Tax Exemption Certificate • Maintain Government Fund Accounting System in accordance with the Uniform Accounting System prescribed by Department of Banking and Finance for Government Accounting, Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB). • Prepare required Investment Policies and Procedures pursuant to Chapter 218, Florida Statutes. • Prepare Annual Financial Report for Units of Local Government for distribution to the State Comptroller. • Prepare Public Depositor's Report for distribution to State Treasurer. • Coordinate assessment collections and miscellaneous receivables. • Prepare bid specifications for the purchase of services and commodities pursuant to Florida Statutes. • Prepare all required schedules for Fiscal Year end Audit. • Provide Accounts Payable and Accounts Receivable services for the Districts. Special Assessment Services Severn Trent Services will perform all required special assessment billing functions of the District, which will include but not limited to the following: • Prepare Assessment Resolution levying the assessments on the property in the District and prepare assessment rolls. • Prepare and maintain a property database by using information obtained by local Property Appraisers secured roll. • Review and compare information received from the Property Appraiser to prior years' rolls, to ensure the CDD rolls are in compliance with the law and Severn Trent Environmental Services has obtained all pertinent information to prepare accurate assessments. • Periodically update the database for all activity such as transfer of title, payment of annual assessment and prepayment of principal. • Act as the primary contact to answer property owner questions regarding special assessments, tax bills, etc. Provide pay off information upon request to property owner. • Upon adoption of the Budget and Assessments, coordinate with the Office of the Property Appraiser and Tax collector to ensure correct application of assessments and receipt of District funds. • Act as primary contact to answer property owners' questions regarding the Capital Assessment. 10 Exhibit B Fee Schedule The fee for the all services described in Exhibit A will be $71,820 annually. The reimbursable fee schedule is set forth below. Special Meetings — For all meetings not defined in the $125.00 per contract hour Meetings Hourly Rate $125.00 per hour District Manager's Rate $155.00 per hour Mail Distribution General Distribution Includes labels, standard envelope, folding, insertion of up to two items, and delivery to Post Office Labor of inserts over two Labels Certified Mail (back charged to owner) Postage Photocopying Color Copies Faxes Outgoing Incoming $0.35 $0.03 per single sheet page $0.07 each Current rate charged by Postmaster plus handling charge of $3.00 Current rate charged by postmaster; no add on. $0.15 per copy $0.21 per duplex copy (both sides) $0.20 per page $ .50 per page No charge ! Record Storage I $100 per year I 11 tll Y C O U m d 3 C m CL 3 m L R N � m O pOp > O C vj O m R d av � m V tlJ rn 3 a m m � c c R C7 7 c =c.. ui Rm� C m R a � o 01 E- CL co Q.KQ � N C � d C r Q T t6 w m 9 mR R N N Wm C RR m CL p N W 0 eq N ■ol C � 2 �C�2 7 E /] rr 0 ) di £ Z co C 2e_ / � \ k § 5 $ cr m . . § § CL \ . C 7 2 U & 2 § k co 2 2 . CL I 0 ' _. 7 _ . 2 cc, a ..2_d g c -�J ƒ a I� g t LU 2216 p D k ®� Im » ) E %t2 ■_. . Port of the Islands Community Improvement District Financial Report June 30, 2012 Prepared by Port of the Islands Community Improvement District FINANCIAL STATEMENTS Balance Sheet - All Funds General Fund Table of Contents ........................... ............................... Page 1 Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 2 - 3 TrendReport .......................................................... Page 4 - 5 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 6 - 7 TrendReport .......................................................... Page 8 - 9 SUPPORTING SCHEDULES Check Register Special Assessments - Collection Schedule Construction Schedule ........................... ............................... Page 10 -11 ........................... ............................... Page 12 ........................... ............................... Page 13 -14 CIP Status Report ................ ............................... .... Page 15 -16 Cash Flow Projections ........................... ............................... Page 17 - 18 Cash Flow Projections - 5 year ........................... ............................... Page 19 Monthly Activity Report .......................................................... Page 20 - 25 Accounts Receivable Ageing Report (90+ days outstanding) ........................... Page 26 - 27 Repair and Maintenance Detail Reports .......................................................... Page 28 - 29 Port of the Islands Community Improvement District Financial Statements (Unaudited) June 30, 2012 PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS JUNE 30, 2012 ASSETS CURRENT ASSETS: CASH ACCOUNTS RECEIVABLE DUE FROM OTHER FUNDS INVESTMENTS: CERTIFICATE OF DEPOSIT - 540 DAYS MONEY MARKET ACCOUNT SBA ACCOUNT SBA ACCOUNT (RESTRICTED) SBA RESERVES SBA RESERVES (RESTRICTED) CONSTRUCTION FUND FMV ADJUSTMENT PREPAID ITEMS TOTAL CURRENT ASSETS NONCURRENT ASSETS: INTANGIBLE ASSETS, NET CAPITAL ASSETS: LAND CONSTRUCTION IN PROGRESS IMPROVEMENTS, NET EQUIPMENT, NET TOTAL NONCURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE ACCRUED EXPENSES RETAINAGE PAYABLE DUE TO OTHER FUNDS DEPOSITS BONDS AND LOANS PAYABLE CURRENT OTHER CURRENT LIABILITIES TOTAL CURRENT LIABILITIES NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE, LONG -TERM TOTAL NONCURRENT LIABILITIES TOTAL LIABILITIES NET ASSETS INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT RESERVES - ASSET REPLACEMENT UNRESTRICTED NONSPENDABLE PREPAID ITEMS ASSIGNED TO OPERATING RESERVE UNASSIGNED TOTAL NET ASSETS GENERAL WATER AND TOTAL OTAL 535,104 43,368 578,472 417 - 417 76,715 6,777,592 76,715 151,050 - 151,050 506,203 6,559 512,762 3,410 2,071 5,481 13,348 27,841 41,189 1,669 - 1,669 1,603 - 1,603 - 904,550 904,550 (2,618) (4,876) (7,494) 1,845 1,845 3,690 1,288,746 981,358 2,270,104 38,627 38,627 - 288,459 288,459 1,835,968 1,835,968 6,777,592 6,777,592 110,121 110,121 - 9,050,767 9,050,767 1,288,746 10,032,125 11,320,871 561 58,215 58,776 - 2,400 2,400 154,978 154,978 76,715 76,715 - 33,050 33,050 - 497,303 497,303 - 2,095 2,095 561 824,756 825,317 - 4,005,730 4,005,730 4,005,730 4,005,730 561 430,486 4,831,047 4,547,735 4,547,735 50,000 50,000 602,061 602,061 1,845 1,845 3,690 105,018 105,018 1,181 322 - 1,181,322 $ 1,288,185 $ 5,201,641 $ 6,489,826 NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS Page 1 REPORT DATE: 7 15/2012 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues, Expenditures and Changes In Fund Balances Forthe Period Ending June 30, 2012 Field ANNUAL YTO ACTUAL Contracts -Mgmt Services ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ( AS A % OF JUNE -12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Electricity - Streetlighting 13,000 9,747 12,092 (2,345) 93.0296 1,163 REVENUES 7,200 5,400 10,897 (5,497) 151.35% 1,641 Interest - Investments $ 2,090 $ 1,567 $ 3,263 $ 1,696 156.12% $ 2 Net Incr (Deer) In FMV -Invest 6,000 4,500 - 4,500 0.00% - Capital Outlay 73,481 - 1,559 1,559 0.00% Interest - Tax Collector 302,942 227,204 166,263 60,941 54.88% 16,996 Special Assmnts. Tax Collector - 435,400 - 435,400 24 401,691 24 (33,709) 0.00% 9226% 26,393 Special Assmnts- Discounts (17,416) (17,416) (11,221) 6,195 64.43% 792 TOTAL REVENUES 420,074 419551 395,318 24,235 94.11% 27,187 EXPENDITURES Administrative P/R -Board of Supervisors 7,000 5,250 5,000 250 71.43% 500 FICA Taxes 536 402 383 19 71.46% 38 ProfServ- Engineering 26,000 19,500 16,040 3,460 61.69% 6,602 ProfServ-Legal Services 12,500 9,375 24,485 (15,110) 195.88% 1,809 ProfServ-Mgmt Consulting Sery 27,539 20,654 20,654 - 75.00% 2,295 ProfServ- Property Appraiser 6,530 6,530 6,531 (1) 100.02% - ProfSarv- Special Assessment 8,974 8,974 8,974 - 100.00% - Auditing Services 3,750 3,750 3,500 250 93.33% Communication - Telephone 100 75 20 55 20.00% 3 Postage and Freight 1,500 1,125 823 302 54.87% 80 Rental -Meeting Room 300 225 250 (25) 83.33% 25 Insurance - General Liability 8970 6,202 5,645 357 70.68% Printing and Binding 2,000 1,500 887 613 4435% 111 Legal Advertising 2,200 1,650 493 1,157 22.41% Miscellaneous Services 400 300 835 (535) 208.75% Misc- Assessmm Collection Cost 8,708 8,708 7,809 899 89.68% 544 Misc -Web Hosting. - - 119 (119) 0.00% - Office Supplies 650 487 192 295 29254% 23 Annual District Filing Fee 175 175 175 100.00% Total Administrative 117,132 94,882 103,015 (8,133) 87.95% 12,030 Field Contracts -Mgmt Services 103,821 77,866 74,414 3,452 71.68% 6,869 Contracts - Landscape 79,440 59,580 59,580 - 75.00% 6,620 Electricity - Streetlighting 13,000 9,747 12,092 (2,345) 93.0296 1,163 Luty - irrigation 7,200 5,400 10,897 (5,497) 151.35% 1,641 R &M- Renewal and Replacement 20,000 15,000 9,280 5,720 46.40% 703 R &M -Roads & Alleyways 6,000 4,500 - 4,500 0.00% - Capital Outlay 73,481 55,111 55,111 Total Field 302,942 227,204 166,263 60,941 54.88% 16,996 TOTAL EXPENDITURES 420,074 322,086 269,278 52,808 64.10% 29.02 Report Date: 7/312012 Prepared by: Severn Trent Management Services Page 2 PORT OF THE ISLANDS Genera! Fund Community Improvement District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending June 30, 2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (5) AS A % OF JUNE -12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Excess (deficiency) of revenues Over (under) expenditures 97,465 126,038 28,573 0.00% (1,839) Net change in fund balance $ $ 87,465 $ 126,038 $ 28,573 0.0()% FUND BALANCE, BEGINNING (OCT 1, 2011) 1,162,147 1,162,147 1,162,147 FUND BALANCE, ENDING $ 1,11647 $ 1,259,812 $ Report Date: 7 /3/2012 Prepared by: Page 3 Severn Trent Management Services z { '� v q N •- N � O A r A ly 0� G `�S� V? N' b N M S amj 4 � � r[f G• rig N a0 N � OD � m m � .m'- � rO•�r� ^ Ti O ED !� ' r .{'�pPp� v � 1° � N N to � •'! r•9 A O 1� y ' C al .D N H H • . . . . . . • r r . . r r • . . r • • . r . • • . • . a 1q 3 n Cl '1 � N . r � � N r� � r� �_ N • . . 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Al # ,2 �k2 All « � \ � •` $i� I 2! � ■ � I § �! § ■ � s « ; $f \ \ � Ul � ) J S . cr PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending June 30, 2012 ACCOUNT DESCRIPTION ANNUAL ADOPTED BUDGET YEAR TO DATE BUDGET YEAR TO DATE ACTUAL VARIANCE (S) FAV(UNFAV) YTD ACTUAL AS A % OF ADOPTED BUD JUNE -12 ACTUAL OPERATING REVENUES Interest - Investments $ 5,448 $ 4,086 $ 2,326 $ (1,760) 42.69% $ 1 Water Revenue 40,000 30,000 33,482 3,482 83.71% 3,595 Sewer Revenue 60,000 45,000 50,290 51290 83.82% 3,994 Irrigation Fees 100,000 75,000 62,547 (12,453) 62.55% 7,707 Net Inar (Derr) In FMV- Invest 27,652 20,739 20,739 75.00% 2,304 ProfServ- Property Appraiser - - 2,903 2,903 0.00% - SpecialAssmnts - Tax Collector 1,135,025 1,135,025 1,047,150 (87,875) 9226% 68,804 SpecialAssmnts- Discounts (45,401) (45,401) (29252) 16,149 64.43% 2,064 Other Miscellaneous Revenues 3,750 3,750 3,500 250 93.33%, Communication - Telephone 100 75 3,860 3,860 0.00°k 325 TOTAL OPERATING REVENUES 1,295 072 1 243 710 1,173,306 (70404) 90.60% 86,4911 OPERATING EXPENSES Personnel and Administration P/R -Board at Supervisors 7,000 5,250 5,000 250 71.43% 500 FICA Taxes 536 402 383 19 71.46% 38 ProfServ- Engineering 26,000 19,500 16,040 3,460 61.69% 6,602 ProfServ-Legal Services 12,500 9,375 24,485 (15,110) 195.88% 1,809 ProfSery -Mgmt Consulting Sery 27,652 20,739 20,739 75.00% 2,304 ProfServ- Property Appraiser 17,024 17,024 17,025 (1) 100.01% - ProfServ- Special Assessment 7,655 7,655 7,655 100.00% ProfServ- Utility Billing 15,821 11,866 11,216 650 70.89% 2,400 Auditing Services 3,750 3,750 3,500 250 93.33%, Communication - Telephone 100 75 20 55 Postage and Freight 11000 750 531 219 26.0% 53.10% 3 53 Rental - Meeting Room 300 225 250 (25) 83.33% 25 Insurance - General Liability 8,270 6,202 5,845 357 7068% - Printing and Binding 1,500 1,125 665 460 44.33% 84 Legal Advertising 1,600 1,200 424 776 2650% - Miscellaneous Services 1,100 825 1,730 (905) 15727% 290 Misc- Aasessmnt Collection Cost 22,701 22,701 20,358 2,343 89.68% 1,417 Office Supplies 750 563 225 338 30.00% 27 Total Personnel and Administration 155,259 129,227 136,091 (6,864) 87.65% 15,552 Water -Sewer Comb Services Contracts -Mgmt Services 311,599 233,699 224,843 8,856 .72.16% 22,196 Contracts -Other Services 2,000 2,000 1,750 250 87.50% Communication - Tefeph - Field 3,768 2,826 2,755 71 73.12% 494 Utility - General 801000 60,000 60,476 (476) 75.60% 6,187 R &M- Irrigation 10,000 7,500 35,472 (27,972) 354.72% 156 R &M -Water Plant 10,000 7,500 22,164 (14,664) 221.64% 315 R &M -Waste Water Plant 25,000 18,750 40,258 (21,508) 161.03% 604 Mlsc -Bad Debt - 2,079 (2,079) 0.00% - Misc- Licenses & Permits 4,500 4,500 4,375 125 97.22% Report Date: 7/312012 Prepared by: Page 6 Severn Trent Management Services PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending June 30, 2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF JUNE -12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Cap Outlay-Irrigation 10.000 7,500 - 7,500 0.001% Cap Outlay -Water Plant 3,697,180 2,772,885 2,972,761 (199,896) 80.41% 190,060 Cap Outay -Waste Water Plant 30,796 23,097 13,790 9,307 44.78% 3,654 Capital Reserve 25,000 18,750 - 18,750 0.00% - Total Water-Sewer Con* Services 4,209,843 3,159,007 3,380,743 (221,736) 80.31% 223,666 Debt Service Principal Debt Retirement 480,440 480,440 - 480,440 0.00% Interest Expense 174,920 174,920 102A37 72,883 58.33% Total Debt Service 655,360 655,360 .102,037 553,323 15.57% TOTAL OPERATING EXPENSES 5,020,462 3,943 594 3,618,871 324,723 72.08% 239,218 Operating income (loss) (3,725,390) (2,699,884) (2,445,565) 254,319 65.65% (152,728) Change in net assets $ (3,725,390) $ (2,699,884) $ (2,445,565) $254,319 65.65% TOTAL NET ASSETS, BEGINNING (OCT 1, 2011) 7,647,204 7,647,204 7,647,204 TOTAL NET ASSETS, ENDING $ 3,921,81a $ 4,947,120 85201,539 Report Date: 7/3/2012 Prepared by: Page 7 Severn Trent Management Services •o s 3� t 3 ,W W W a E a L H a E W Q) c r+ � E b b d H Q p N C j 7 1 b Q A ti m w' W m 3 a t N cw of b LL •aLj e `d � � t y II 9TH -oS§ og o N N e+f O � lY A •7 Q N N M N Ap �p ury1 p •Q O• f� • � O M •7 •'J A � N N pp t� ppf• ryp Cp {9 O A � tN+i N Yf •ff N N .n N m A N O• •n b M A A m Q n e N ate. cl e mm sa'� N N ��ry, �+Sm•o,••mo A M Q � •� o Opf •.p A [� O• � V 0� N- W 2 N l.! . e Q I[f y v M Opf� Q f � � � m •m�a � O N p mm ppaa pp CD O !; Q Y A Q N _ N b m m e m N b po � •Y N� r� O N � m A A� R � A N N � A � N fV t•f Y � t�j •p M • • • • • • • r . • . . • . • • • . 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N N N N N N N N N O r P N N O O O n O fD 0 0 0 fq w VJw ca W W W Z W W W W W O U O U O D U U U O Q ¢ S d Q¢ cc 2 U w fn ca z J J J J J QJ J aJ a J R Z 2 O z Q aaaaa o - -cn ¢-- zz�z�-rzzr z��Z p} z� ° ti '0 ZO w W w w w W w W W w W W V ¢ a- a- z �g�F- o[tll Z Z 2 2 z 2 2 2 2 g V W— d a a Z Y 0 CO, 000000000 2 p IL — Ir cc ZZ2Z Ymm ON W Wlilj m�3 F-O LU W rW FWF FWF wFWFw�F 966-- 2 ¢Nf�W W ImLWN z9 W w3 R 2� 2 2 ~Z Z tL Z Z X X m m Y Z m a 3 3 3O z<(7 Y 6 U¢ W CC W ¢�2amwwwmwe Qu �¢ z�? - wRRR2p2? �3� uQl rzd�;rZrZrrrrrrr iz a Ff-a }J} Ootywww2wJ m = }r �L ?K 2 >Z yQ >>z >?R 2 >>¢ J J J Q Q O O oC r �.y� 4 C 4; a 6 6 4 q d OW W W W W W ilu Q¢fl O��Q pOQ�oZ LLJ j7a.W W WOOQ y{yW{y�� '] N CO CO tnmmmtn inmOOLL �� m 0 LL LLY Y mm al3 mU LL LL LL 2-ajJd CD M wm�m3�'33 `o 3fc33i3m m m � � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 A A) 8 RmE LL° V N N h a o. u A F m Ol W Q V V m w c m a � c W ro� CL m N n m 0 r 0 a PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Non-Ad Valorem Special Assessments Collier County Tax Collector -monthly Collection Report For the Fiscal Year ending September 2012 % Collected 92.26% 92.26% 92.26% TOTAL OUTSTANDING $ 121,5861$ 33,7101$ 87,876 Year Parcel ID Description Amount Comments FY 2010 1058920500 P01 Hotel 119,627 bankruptcy FY 2011 1058920500 POl Hotel 119,627 bankruptcy Total Delinquent Parcels 239,255 Report Date: 7/3/2012 Page 12 ALLOCATION BY FUND Discount / Gross Date Net Amount (Penalties) Collection Amount General Water /Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2012 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation % 100% 2896 72% 10/26/11 $ 8,861 $ 501 $ 181 $ 9,543 $ 2,646 $ 6,897 11/15/11 $ 142,077 $ 6,040 $ 2,900 $ 151,017 $ 41,869 $ 109,148 11/30/11 $ 487,695 $ 20,735 $ 9,953 $ 518,383 $ 143,721 $ 374,661 12/08111 $ 306,388 $ 13,013 $ 6,253 $ 325,653 $ 90,287 $ 235,366 12/22/11 $ 36,014 $ 1,263 $ 735 $ 38,012 $ 10,539 $ 27,473 01/25/12 $ 57,463 $ 1,622 $ 1,173 $ 60,258 $ 16,707 5 43,552 02/28/12 $ 31,900 $ 585 $ 651 $ 33,136 $ 9,187 $ 23,949 03/29/12 63,314 $ 79 $ 1,292 64,685 17,934 46,751 04/27/12 $ 140,164 $ (206) $ 2,860 142,818 39,596 103,222 05/21/12 $ 10,233 $ (304) $ 209 10,138 2,811 7,327 06/14/12 $ 96,092 $ (2,856) $ 1,961 $ 95,197 $ 26,393 $ 68,804 TOTAL $ 1,380,201 $ 40,473 $ 28,167 $ 1,448,841 $ 402,6911$ 1,047,150 % Collected 92.26% 92.26% 92.26% TOTAL OUTSTANDING $ 121,5861$ 33,7101$ 87,876 Year Parcel ID Description Amount Comments FY 2010 1058920500 P01 Hotel 119,627 bankruptcy FY 2011 1058920500 POl Hotel 119,627 bankruptcy Total Delinquent Parcels 239,255 Report Date: 7/3/2012 Page 12 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1. Recap of Capital Project Fund Activity Through June 30, 2012 Bond Issued (construction Account) Source of Funds: Interest Earned Use of Funds: COl COI (costs transferred to checking account but not yet pa4 Disbursements Water Treatment Plant Adjusted Balance in Construction Account June 30, 2012 2. Funds Available For Construction at June 30, 2012 Book Balance of Construction Account at June 30, 2012 Construction Funds available at June 30, 2012 3. Investments - BB &T at June 30, 2012 Estimated LM Mo Construction Fund: 0.12% ADJ: Outstanding Amounts Due Balance at June 30, 2012 $5,500,000,00 $7,691.09 ($42,700.00) ($5,000.00) ($4,555,440.78) ($4,603.140.78) $9041550.31 $904,550.31 $904,550.31 Principal $904,550.31 $0.00 $904,550.31 Page 13 Port of the Islands Community Improvement District Construction Schedule Col 1020110 Greenberg Trauri0 $10,000.00 $10,000.00 Col 1020/10 BUT $2,700.00 $2,700.00 001 1020/10 Severn Trent Management Svcs $15,000.00 $15,000.00 001 111 MO Dan Cox $15,000.00 $15,000.00 1 11109!10 Part of the Mends CID (ralmb) $321,537.00 $321,537.00 $321.537.00 2 11118/10 South Florida Emavadon $26,503.76 $26,503.75 - $26,503.75 3 1124110 Naples Daly News $151.02 $151.02 $151.02 4 01/04111 Century Linit $26,310.88 $26,310.86 $26,310.88 5 12/16/10 South Florida Excavation $18,008.90 $18,008.90 $18,008.90 6 02101111 Hole Montes $2,561.25 $2,561.25 $2,581.25 7 02/01/11 Hole Males $16,200.00 $16,200.60 $16,200.00 8 02/01/11 Hot- Montes $13,206.91 $13,206.91 $13,206.91 9 02/10/11 Benchmark ErnlroAnalylical,Inc. $1,019.00 $1,019.00 $1,019.00 10 02/17111 HoleMoMes $1,98250 $1,98250 - $t,98250 11 03/07/11 Hole Mordes $6,250.00 $6,250.00 $6250,90 12 03/16/11 South Florida Excavation $12,762.00 $12,762.00 $12,762.00 13 03/29111 Cardnal Contractors $27,000.00 $27,000.00 $27,000.00 14 04/06/11 Hole Monfort $13,850.00 $13,850.00 $13,850.00 15 05MI t South Florida Excavation $16,587.25 $18,567.25 $18,58725 16 05116111 Cardnol Contractors $95,02860 $95,028.60 $95,028.60 17 05/19111 Hole Marries $39,565.00 $39,565.00 $39,565.00 18 06114/11 KW Controls $1,03860 $1,038.60 $1,03860 19 06114/11 Cardinal Contractors $196,57208 $196,57208 $196,572.08 20 0708/11 Hole Monies $19,575.00 $19,575.00 $19,575.00 21 0722/11 Cardinal Contractors $170,19215 $170,192.15 $170,192.15 22 0727111 Hole Montes $22,325.00 $22,325.00 $22,325.00 23 08/19/11 Card'inalContractors $156,352.50 $156,352.50 $156,352.50 24 OB/30M1 Hole Montes - $19,700.00. $19,700.00 $19,700.00 25 09/16111 South Florida Excavation $6,971.40 $8,971AO $6,971.40 28 MOM South Florida ExcavMion $4,601.85 $4,601.85 $4,601.85 27 09/16011 Cardinal Contractors $ 278,89277 $278,892.77 $278,892.77 28 0927111 Michael Evens Computers $3,255.00 $3,255.00 $3,255.00 29 1$17111 Cardinal Contractors $85,416.29 $65,416.29 $85,416.29 30 11/03/11 Hole Montes $832.50 $83250 $832.50 31 1 JIM 1 Hote Montes $43,975.00 $43,975.00 $43,975.00 33 1123/11 ION Centrals $24,337.00 $24,337.00 $24,337.00 Total FY2011 $1117,26120 1,874,661.20 $4Z700.00 $167$561.20 32 11/14/11 Cardinal Contractors $ 286,314.14 $266,314.14 $266,314.14 34 12/15/11 South Florida Excavation $4,601.85 $4,601.85 $4,601 35 12/15/11 BCI Technologies $7,121.33 $7,121.33 -85 $7,121.33 36 12115/11 ITT Water Equipment Tern $585,766.70 $586,766.70 $586.766.70 37 12/16/11 Cardinal Contractors $847,523.09 $647423,09 $647,523,09 38 12/30/11 Hole Mantes $43,672.50 $43,672.50 $13,672,50 39 0121172 Hole Monies $25,609.59 $25,609.59 $25,60859 40 0124112 Cardinal Contractors $174,822.68 $174,822.68 $t74,82268 41 01/30/12 KWConlrols $73,011.00 $73,011.00 $73,011.00 42 0224/32 Cardinal Contractors $ 240 ,416.36 $240,416.36 $240,416.36 43 03/15/12 Cardinal Contractors $246.740.07 - $246,740.07 $246,740.07 44 04/05M2 Hole Monies $48,232.19 $48,232.19 $48,232.19 45 04/23/12 Cardinal Contractors $89,577.03 $89,577.03 $891577.03 48 05/09/12 ITT Water Equipment Tech $30,577.50 $30,577.50 $30,577.50 47 05116+12 Cardinal Contractors $62,629.20 $62,62920 $62,82820 48 051117/12 KW Controls $12,166.50 $12,168.50 $12,165.50 49 OSM2/12 Hole Montes $65,276.80 $65,276.80 $65,Z7880 5o 06/12/12 Severn Tent Environmental Svcs $9,027.29 $9,027.29 $9.027.29 51 06/1?J12 BCt Tedxrokngies $20,000.00 $20,000.00 $20,000.00 52 06113112 Cardinal Contractors $207,111.76 $207,111.76 $207,111.76 53 0&26112 SoWs Lawn Service, Inc. $19,680.00 $19,680.00 $19,680.00 Total FY 2012 $2,880, 879.58 $2 880,879.W $0.00 $2880 879.58 Grand Total 598140.78 555440.78 $42700.00 $4 555440.78 Interest FY 2011 Interest $5,743.88 FY 2012Inlenyst $1.947.21 7W691-09 Page 14 F- cr LU� (k §§ IL 2 &k //\ (kk § ] # k} LU P,3 0 n 0 � . � as f � k \k »;K ƒ2 ee ea .. .(. \..f \ K § 5 � ) 2 / } - -- — ® - - - ®— al cq k91 k k � # ! ; 2_a ƒ 2ki�f ©, !$ - &!( -6:2 3,■ ;§ —, 0 � § 2 CL k Im k § CL CL J §22§2 ;2;2 22 222&22& kk)kkj /fj! Rf /J!!!)k kQ# -It #k RN1# IR.0 a §I k�� \ |f§� ■ I Sl ) y fkf, & I _ ! a«I ; r75? i , 4 lava ,,,7=| .�..£!k ) AM ((j, !9ƒk m« 151 19 �! » # ■JNE H l o &� 27;22 {72(§ (\ k�kkkk\ � ! k ) k ) \ 2 k § {� k) 3f U( co ) � Part of the Islands Improvement District Cash Flow Projections Aram/ Fend Cash Beginning Bdimce Cash Inflow Cash Outflow CO Investment Add: Prepaid Items Add: Due from WS Fund Less: Current Liabilities (as of 6/30/12) Total Estimated Cash Balance Cam Receipts Special Assessments - Levy Special Assessments - Delinquent (pria• yr) Special Assessments - Discount Interest Total Cash Inflow Ooeraft Expenditures Administrative P/R -Board of Supervisors FICA Taxes ProfServ- Engineering ProfSery -legal Services ProfSery -Mgmt Consulting Sery Annual Audit Telephone Postage and Freight Rental - Meeting Room Insurance - General Liability Printing & Binding Legal Advertising Miscellaneous Services Misc: Assessmnt Collection Cast Office Supplies Total Administrative Maintenance Contracts - Mgmt Services Contracts - Landscape Electricity - Strestlighting Utility - Irrigation R &M - Renewal & Replacement R &M - Roads CIP* Total Maintenance Total Cash Outflow 31 -741 31 -Aug 30 -Sep 2012 2012 2012 $1,046,386 $1,094,302 $1,066,080 $363 $363 $100,362 ($30,446) ($28,586) ($29,124) $0 $0 $0 $1,845 $0 $0 $76,715 $0 $0 ($561) $0 $0 $1,094,302 $1,066,080 $1,137,318 $0 $0 $33,709 $0 $0 $66,290 $0 $0 $0 $363 $363 $363 $363 $363 $100,362 $500 $500 $1,000 $38 $38 $77 $3,320 $3,320 $3,320 $2,721 $2,721 $2,721 $2,295 $2,295 $2,295 $0 $0 $0 $2 $2 $2 $91 $91 $91 $25 $25 $25 $1,860 $0 $0 $371 $371 $371 $569 $569 $569 $93 $93 $93 $0 $0 $0 $2I $21 $21 $11,906 $10,046 $10,585 $8,333 $8,333 $8,333 $6,620 $6,620 $6,620 $1,345 $1,345 $1,345 $1,210 $1,210 $1,210 $1,031 $1,03I $1,031 $0 $0 $0 $0 $0 $0 $18,539 $18,539 $18,539 $30,446 $28,586 $29,124 *NOTES: Estimated CIP costs for the anticipated FY 2012 projects are shown quarterly. Delinquent assessments fram hotel parcel am reflected as received in September 2012. Actual receipt dateunknavm. The District has a CD maturing in September 2013 in the amount of $15L,050. Page 17 Port of the Islands improvement bistrict Cash Flow Projections 31 -Jul 31 -Aug 30 -Sep 2012 2012 2012 Cash Beginning Balance $956,548 $627,223 $592,317 Cash Inflow $16,516 $16,516 $277,357 Cosh Outflow - Expenses ($53,283) ($51,423) ($757,027) Add: Prepaid Items $1,845 $0 $0 Less: Due to General Fund ($76,715) $0 $0 Less: Current Liabilities (as of 6/30/12) ($217,688) $0 $0 Total Estimated Cash eaknes $627,223 $592,317 $112,647 Cash Receipts Special Assessments - Levy $0 $0 $87,877 Speeial Assessments - Delinquent ipriaryr.; $0 $0 $172,964 Special Assessments - Discount $0 $0 $0 Water /Sewer/IrrigationRevenue $16,258 $16,258 $16,258 Interest /Miscellaneous $258 $258 $258 Total Cash Inflow $16,516 $16,516 $277,357 Operating Expenditures AdmGlistrative P /R -Boord of Supervisors $500 $500 $1,000 FICA Taxes $38 $38 $77 ProfServ- Engineering $3,320 $3,320 $3,320 ProfSery -Legal Services $2,721 $2,721 $2,721 ProfSery -Mgmt Consulting Sery $2,304 $2,304 $2,304 Utility Billing $1,246 $1,246 $1,246 Annual Audit $0 $0 $0 Telephone $2 $2 $2 Postage and Freight $59 $59 $59 Rental - Meeting Room $25 $25 $50 Insurance - General Liability $1,860 $0 $0 Printing A Binding $278 $278 $278 Legal Advertising $392 $392 $392 Miscellaneous Services $192 $192 $192 Mist- Assessmnt Collection Cost $0 $0 $2,343 Office Supplies $25 $25 $25 Total Administrative $12,962 $11,102 $14,009 Maintenance Contracts - Mgmt Services $25,794 $25,794 $25,794 Contracts - Other Services $0 $0 $250 Communication - Teleph - Feld $306 $306 $306 Utility - General $6,720 $6,720 $6,720 RM - Irrigation $2,500 $2,500 $2,500 RAM - Water Plant $2 500 $2,500 $2,500 RAM - Waste Water Plant $2,500 $2,500 $2,500 Capital Reserve $0 $0 $0 GIP" $0 $0 $702,448 Total Maintenance $40,320 $40,320 $743,019 Debt Service Principal and Interest $0 $0 $0 Total Debt Service $0 $0 $0 Total Cash Outflow $53,283 $51,423 $757,027 *NOTES Estimated CIP costs far the anticipated FY 2012 projects are shown quarterly. Oefinquent assessments from hotel pared are reflected as received in September 2012 Page 18 GENERAL FUND Operating Revenues Assessments I nterest/Miscellaneous Total Operating Revenues Operatina Expenditures Administrative Maintenance Total Operating Expenditures Capital Expenditures CIP Projects Total Capital Expenditures PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT PROJECTIONS Adopted Proposed Proposed Proposed Proposed FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 $ 417, 984 $ 417,984 $417,984 $417,984 $417,984 $2,090 $2,177 $12,884 $13,595 $14,205 $420,074 $420,161 $430,868 $431,579 $432,189 $117,132 $119,844 $123,439 $127,142 $130,957 $224,461 $229,423 $236,306 $243,395 $250,697 $341,593 $ 349,267 $359,745 $370,537 $381,653 $78,481 $70,894 $0 $0 $0 $78,481 $70,894 $0 $0 $0 Estimated Beginning Cash Balance $1,137,318 $1,288,368 $1,359,491 $1,420,532 Estimated Ending Cash Balance $1,137,318 $1,288,368 $1,359,491 $1,420,532 $1,471,068 WATER AND SEWER ENTERPRISE FUND Operatina Revenues Assessments Water /Sewerftgation Revenue Interest/Miscellaneous Total Operating Revenues Operatina Expenditures Administrative Maintenance Total Operating Expenditures Capital Expenditures CIP Projects Total Capital Expenditures Debt Service Principal and Interest Total Debt Service Adopted Proposed Proposed Proposed Proposed FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $200,000 $208,000 $208,000 $208,000 $208,000 $5,448 $2,838 $563 $462 $293 $1,295,072 $1,300,462 $1,298,187 $1,298,086 $1,297,917 $155,259 $157,319 $157,319 $157,319 $157,319 $471,867 $437,783 $450,916 $464,444 $478,377 $627,126 $595,102 $608,235 $621,763 $635,696 $3,737,976 $50,000 $54,796 $54,796 $64,796 $3,737,976 $50,000 $54,796 $54,796 $64,796 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $555,360 $655,360 Estimated Beginning Cash Balance $112,647 $112,647 $92,443 $58,611 Estimated Ending Cash Balance $112,647 $112,647 $92,443 $58,611 $676 `Includes $151 K CD maturing In September 2013. 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Expenditures and Changes in Fund Balances .... ............................... 7-8 BudgetNarrative .......................................................................... ............................... 9-12 AmortizationSchedule ...............°--------......................................... ............................ - -. 13 Exhibit B - Allocation of Fund Balances ............................................. ............................... 14 SUPPORTING BUDGET SCHEDULES 2012 -2013 Non -Ad Valorem Assessment Summary ......................... ............................... 15 CIPSchedule .......................................................................... ............................... 16 Port of the islands Community Improvement District Operating Budget Fiscal Year 2013 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes In Fund Balances Fiscal Year 2013 Proposed Budget EXPENDITURES ADOPTED ACTUAL PROJECTED TOTAL ANNUAL Administrative ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET ACCOUNT DESCRIPTION Fy 2010 FY 2011 FY 2012 JUN -2012 SEP -2012 FY 2012 FY 2013 FICA Taxes 490 436 536 383 153 536 536 REVENUES 16,550 21,523 26,000 16,040 9,960 26,000 26,000 Interest - Investments $ 9,977 $ 6,315 $ 21090 $ 3,263 $ 1,088 $ 4,351 $ 2,177 Net Incr (Derr) In FMV- Invest 6,271 2,159 - 1,559 - 1,559 28,365 Interest- Tax Collector 1,429 166 - 24 24 - Special Assmnts- Tax Collector 404,299 402,233 435,400 401,681 33,709 435,400 435,400 Special Assmnts- Refund (13,304) - - _ - 3,500 3,750 Special Assmnts- Delinquent 3,795 22 100 20 66,290 66,290 100 SpecialAssmnts- Discounts (12,027) (11,128) (17,416) (11,221 274 (11,221) (17,416) Other Miscellaneous Revenues 3,277 3,676 - _ 100 350 350 TOTAL REVENUES 403,717 403,421 420,074 395,318 101,087 496,403 420161 EXPENDITURES Administrative 99,703 101,289 103,821 74,414 24,999 99,413 100,000 PIR -Board of Supervisors 6,400 5,700 7,000 5,000 2,000 7,000 7,000 FICA Taxes 490 436 536 383 153 536 536 ProfServ- Engineering 16,550 21,523 26,000 16,040 9,960 26,000 26,000 ProfServ-Legal Services 28,890 30,200 12,500 24,485 8,162 32,647 12,500 ProfServ-Mgmt Consulting Sere 26,084 26,867 27,539 20,654 6,885 27,539 28,365 ProfSery - Property Appraiser - 6,530 6,531 6,531 6,531 ProfServ- Special Assessment 8,500 8,755 8,974 8,974 8,974 9,243 Auditing Services 4,432 3,750 3,750 3,500 - 3,500 3,750 Communication - Telephone 69 22 100 20 7 .27 100 Postage and Freight 1,280 1,129 1,500 823 274 1,097 1,500 Rental - Meeting Room 600 325 300 250 100 350 350 Insurance - General Liability 7,979 7,830 8,270 5,845 1,860 7,705 8,861 Printing and Binding 1,551 1,578 2,000 887 1,113 2,000 2,000 Legal Advertising 2,475 475 2,200 493 1,707 2,200 2,200 Miscellaneous Services 293 482 400 835 278 1,113 1,375 Mlso-Assessm nt Collection Cost 1,944 (3,801) 8,708 7,809 899 8,708 8,708 Misc -Web Hosting - 119 - 119 1.0G0 Office Supplies 774 448 650 192 64 256 650 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 108,486 105,894 117,132 103,015 33,462 136,477 120,844 Reid Contracts-Mgmt Services 99,703 101,289 103,821 74,414 24,999 99,413 100,000 Contracts- Landscape 95,953 97,639 79,440 59,580 19,860 79,440 79,440 Electricity - StreeOightirg 12,267 13,439 13,000 12,092 4,031 16,123 16,500 Utiity - Irrigation 9,248 6,559 7,200 1D,897 3,632 14,529 12,800 R &M- Renewaiand Replacement 19,567 17,126 20,000 9,280 3,093 12,373 10,000 R &M -Roads & Alleyways - - 6,000 - - 4,000 R &MSignage - - 1,000 Capital Oullay 4,508 73,481 - 70,894 Total Held 241,246 235,052 302,942 186,263 55,615 221,878 294,434 TOTAL EXPENDITURES 349,732 341,946 420,074 269,278 89,078 358,356 415,2781 Annual Operating and Debt Service Budget Fiscal Year 2013 PORT OF THE ISLANDS Community Improvement District Summary of Revenues, Expenditures and Changes In Fund Balances Fiscal Year 2013 Proposed Budget General Fund ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 JUN -20112 SEP -2012 FY 2012 FY 2013 Excess (def lency) of revenues Over (under) expenditures 53,985 61,475 126,038 12,009 138,047 4,883 OTHER FINANCING SOURCES (USES) Contribution to (the of) Fund Balance _ _ 4.883 TOTAL OTHER SOURCES USES 4jW Net change In fund balance 53,885 61,475 126,038 12,009 138,047 4,883 FUND BALANCE, BEGINNING 1,046,687 1,100,672 1,162,147 1,162,147 - 1,162,147 1,300,194 FUND BALANCE, ENDING $1,100,872 S 1,1� Bs $ 1 1 147 $1,2886186 $$ 1,3D0,194 S 1,303,077 Annual Operating and Debt Service Budget Fiscal Year 2013 2 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2013 REVENUES Interest- Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R -Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water & Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65 °k of payroll. Professional Services- Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending. The fees for shared general maters only will be split evenly with the Water & Sewer Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services - Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Sevem Trent Environmental Services, Inc. Professional Services - Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall Include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2013 budget for collection costs was based on 1.59/6 of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2013 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2013 EXPENDITURES Administrative (continued) Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the Water & Sewer Fund. Communication - Telephone Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water & Sewer Fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. This fee will be split evenly with the Water & Sewer Fund. Insurance —General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This Includes general liability, storage tank and property insurance. The FY 2013 budget includes an estimated 15% increase of the actual FY 2012 premium. Printing and Binding This represents costs associated with copies used In the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board will advertise for their meetings annually. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous- Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida. Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2013 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2013 4 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2013 EXPENDITURES Administrative (continued) Miscellaneous -Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. Annual District Filing Fee The District is required to pay an annual fee of $175 to the Department of Community Affairs. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts - Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of $6,620 ($79,440 /year). The remainder of the budgeted expenditures is to cover any incidental landscape expenditures that the district may incur. Electricity - Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. AccQpnt N% Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility - Irrigation The District is currently being billed by the Water /Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R &M- Renewal and Replacement Various repair and maintenance costs incurred as needed including but not limited to the entrance, monuments and lighting R &M -Roads & Alleyways Expenses incurred while maintaining District roadways. R &M- Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital Improvement projects as identified by the board. Annual Operating and Water/Sewer Budget Fiscal Year 2013 PORT OF THE ISLANDS Community Improvement District Exhibit "A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance - Fiscal Year 2013 $ 1,300,194 Net Change in Fund Balance - Fiscal Year 2013 4,883 Reserves - Fiscal Year 2013 Additions Total Funds Available ll - s130/2013 1305 077 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve - First Quarter Operating Capital 103,820 t't Subtotal 103,820 Total Allocation of Available Funds 103 Totat Unassigned (undesignated) Cub S 1,201,256 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2013 General Fund PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2013 Proposed Budget OPERATING EXPENSES ADOPTED ACTUAL PROJECTED TOTAL ANNUAL Personnel and Administratforr ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 JUN -2012 SEP•2012 FY 2012 FY 2013 FICA Taxes 490 436 536 383 153 538 536 OPERATING REVENUES 25,531 37,564 26,000 16,040 9,960 26,000 26,000 Interest - Investments $ 3,980 $ 6,244 $ 5,448 $ 2,32e $ 775 $ 3,101 $ 2,838 Water Revenue 41,656 41,379 40,000 33,482 $ 11,161 44,843 43,000 Sewer Revenue 59,903 58,819 60,000 50,290 $ 16,763 67,053 65,000 Irrigation Fees 102,220 93,629 100,000 62,547 $ 20,849 83,396 100,000 Net Incr (Decr) In FMV- Invest 11,677 4,021 - 2,903 - 2,903 - Interest - Tax Collector 3,271 - _ _ - 3,500 3,750 Special Assmnts- Tax Collector 1,055,823 1,048,566 1,135,025 1,047,150 87,877 1,135,027 1,135,025 Special Assmnts- Refund (34,209) 561 _ 531 _ _ _ Special Assmrus- Delinquent 9,912 325 300 250 172,964 172,964 350 SpecialAssmnts- Discounts (31,407) (29,009) (45,401) (29,252) - (29,252) (45,401) Other Miscellaneous Revenues 11,552 19,379 11500 3,860 835 3,860 - TOTAL OPERATING REVENUES 1 234 8 1,243,028 1,295 072 1,173,306 310,389 1,40 695 1,300,462 OPERATING EXPENSES Personnel and Administratforr P/R -Board of Supervisors 6,400 5,700 7,000 5,000 2,000 7,000 7,000 FICA Taxes 490 436 536 383 153 538 536 ProfServ- Engineering 25,531 37,564 26,000 16,040 9,960 26,000 26,000 ProfServ-Legal Services 29,076 30,200 12,500 24,485 8,162 32,647 12,500 PMfServ-Mgmt Consulting Sery 26,192 26,978 27,652 20,739 6,913 27,652 28,482 PMfServ-P rope rty Appraiser - 17,024 17,025 17,025 17,025 ProfServ- Special Assessment 7250 7,468 7,655 7,655 - 7,655 7,885 ProtServ-Utifty Ming 15,135 15,155 15,821 11,216 3,739 14,955 15,821 Auditing Services 3,568 3,750 3,750 3,500 - 3,500 3,750 Communication - Telephone 58 21 100 20 7 27 100 Postage and Freight 634 561 1,000 531 177 708 1,000 Rental - Meeting Room 600 325 300 250 100 350 350 Insurance - General Liability 7,979 7,830 8,270 5,845 1,860 7,705 8,270 Printing and Birxing 969 986 11500 665 835 1,500 1,500 Legal Adverdsl rig 1,841 353 1,600 424 1,176 1,600 1,600 Miscellaneous Services 810 1,371 1,100 1,730 577 2,307 2,050 Mlsc- Assessmat Collection Cost 37,904 20,371 22,701 20,368 2,343 22,701 22,701 Office Supplies 885 517 750 225 75 300 750 Depreciation Expense 253,t66 308,309 - - Total Persorarot and Administration 418,488 467,695 155,259 136,091 38,076 174,167 157,319 Water -Sewar Comb Services Unemployment Compensation 271 _ _ - Contracts-Mgmt Services °300,698 304,000 311,5'99 224,843 77,383 302,226 309,533 Contracts -Other Services - 1,750 2,000 1,750 250 2,000 2,000 Communication - Teleph - Field 3,918 3,667 3,768 2,755 918 3,673 3,788 Utility - General 76,559 79,963 80,000 60,476 20,159 80,635 80,000 R &M- Irrigation 7,134 28,121 10,000 35,472 7,500 42,972 10,000 R &M -Water Plant 27,693 21,415 10,000 22,164 7,500 29,664 10,000 R &M -Waste Water Plant 39,203 46,609 25,000 40,258 7,500 47,758 9,866 Misc -Bad Debt 15,359 - 2,079 - 2,079 - Annual Operating and Debt Service Budget Fiscal Year 2013 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2013 Proposed Budget Debt Service ADOPTED ACTUAL PROJECTED TOTAL ANNUAL 497,303 ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 JUN -2012 SEP -2012 FY 2012 FY 2013 1,137,375 5 020AN 3,616 871 934,617 4,553,488 1292,345 Operating income (loss) Miso•Lioenses & Permits - 4,375 4,500 4,375 4,375 4,500 Cap Outlay - Irrigation - 10,000 - - - - Cap Outlay -Water Plant TOTAL OTHER SOURCES USES 3,697,180 2,572,781 685,442 3,658,223 50,000 Cap Outlay -Waste Water Plant 8,117 30,796 13,790 17,006 30,796 - Capital Reserve $4,585,528 25,000 Total Weter,%wer Comb Services 470,835 490,100 4,209,843 3,380,743 823,658 4,204,401 479,667 Debt Service Principal Debt Retirement - 480,440 497,303 Interest Expense 179,380 174,920 102,037 72,883 174,920 158,056 Cost of issuance Total Debt Service 179,380 655,380 102,037 72,863 174,920 655 960 TOTAL OPERATING EXPENSES 889,323 1,137,375 5 020AN 3,616 871 934,617 4,553,488 1292,345 Operating income (loss) 345,055 105,653 (3,725,390) (2,445,565) (624,228) (3,069,793) 6,117 OTHER FINANCING SOURCES (USES) Special Item (Gain) 108,000 Contribution to (Use oq Fund Balance _ _ TOTAL OTHER SOURCES USES 106,000 Change in net assets 451,055 105,653 (3,725,390) (2,445,565) (624,228) (3,069,793) 8,117 TOTAL NET ASSETS, BEGINNING 7,090,496 7,541,551 7,647,204 7,647,204 7,647,204 4,577,411 TOTAL NET ASSETS, ENDING $7,541,551 $ 7,647,204 $ 921,814 $ 5,201,639 1 824228 $ 4,577,411 �� s $4,585,528 Annual Operating and Debt Service Budget Fiscal Year 2013 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2013 REVENUES Interest- Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 40/6 of the anticipated Non -Ad. Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Serv€ces- Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees for shared general maters only will be split evenly with the Water & Sewer Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the General Fund. Professional Services - Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc_ Annual Operating and Water /Sewer Budget Fiscal Year 2ot3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2013 EXPENDITURES Administrative (continued) Professional Services- Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2013 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. .Professional Services- Utility Billing The District sends invoices to customers for use of the utility system. This billing service, provided by Severn Trent Services, Inc., includes calculating, printing and mailing of utility bills, posting and depositing cash receipts, customer service and other related services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Communication - Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The budgeted amount for the fiscal year Is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the district's meetings are held. This fee will be split evenly with the General Fund. Insurance — General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2013 budget includes an estimated 15% increase of the actual FY 2012 premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects_ The budgeted, amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Annuai uperanng and water/sewer Budget Fiscal Year 2013 10 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2013 EXPENDITURES Administrative (continued) Miscellaneous- Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 20/6 on the amount of special assessments collected and remitted, whichever is greater. The FY2013 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts -Other Services Includes contract services provided by Superior Power plus a contingency. Communication — Teleph — Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239- 642 -9219) $3,180 Century Link Plant Fax Line (239- 642 -9392) 504 Sprint Automated svc to notify Bob of power failures 84 Total $3,768 Utility - General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant. The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc. Type 9741120000 25000 E. Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Marls Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R &M — Irrigation Repair and maintenance costs associated with the main pumps and other Irrigation equipment at the plant. Annual Operating and Water /Sewer Budget Fiscal Year 2013 11 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2013 EXPENDITURES Field (continued) R &M — Water Repair and maintenance costs associated with the water plant. R &M — Waste Water Repair and maintenance costs associated with the waste water plant. Miscellaneous - Licenses & Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay — Water Funds spent on capital improvement projects for the water plant. • W -15 $50,000 NEW WATER METER REPLACEMENT PROGRAM TO INCLUDE BACKFLOW PREVENTION: Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. .+poauy wri vv—u -ewer opoget _ Fiscal Year 2013 12 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual0ebt Ending Principal Rate Interest 3ervim es...r.... 5/1/2014 11/1/2014 $514,758.49 3.510% $70,300.56 $585,059.05 $655,359.61 5/1/2015 $532,826.51 3.510% $61,266.55 $61,266.55 $61,266.55 $594,093.06 $655,359.61 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 511/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018. $590,925.52 3.510°/a $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 511/2019 $611,867.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $111t1.55 $644,248.07 $655,359,62 Total , 503,033.29 $739. 60 $5,242,U&89 $5242,876 89 nnnuai operating Budget Fiscal Year 2013 13 PORT OF THE ISLANDS Community Improvement District Water Sewer Fund Exhibit "B" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance - Fiscal Year 2013 $ 4,577,411 Net Change In Fund Balance - Fiscal Year 2013 8,117 (1) Less: Cap Assets Net of Related Debt (4,547,734) Total Funds Available (Estimated) . 9130/2013 37,794 ALLOCATioN OF AVAILg,_BLE FUNDS Nonspendable Fund Balance Deposits 33,050 Total Allocation of Available Funds 33 050 Total Unassigned Cash $ 4,744 Notes (1) Capital assets less bond debt (not available to spend) Annual Operating Budget Fiscal Year 2013 14 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2013 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non -Ad Valorem Assessment Roll FY 2012.2013 Product Maint. ERC MalnVERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 400 Allocation $1,124 � 1 Product 0% Single Family $1,524 $1,524 $413 $711 Hotel Room 1.00 $400 0.60 $246 $427 $1,074 Condo Unit Single Family 1.00 $400 0.80 $330 $569 $1,299 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2012 to FY 2013 Product Type Total FY 2013 Total FY 2012 Increase (Decrease) % Change Hotel Room $1,074 $1,074 ($0) 0% Condo Unit $1,299 $1,299 ($0) 0% Single Family $1,524 $1,524 ($0) 0% Annual Operating Budget Fiscal Year 2013 15 b � ){ !1= (/C4 §§§ \ �\ oE 77« \f LL& &\ b � ! - � § 2 � k }) {$$\\ - - § § 2 } } � � @k W,..�._ (x \� � ` k 7 g \ \ k , & -)■� $k\J« I f £)f�j k( ■ N SME ; ■ |- $ ■ 45 }f�� F5 «� © R@;; Port Of The Islands WA TER AND SEWER FUND Community Development District Expenditure Report For the Period(s) from Oct 01, 2011 to Jun 30, 2012 (Sorted by Department) Aceottttt# EJOCUnienf iE Tltil[taBCfkfn V"dor Name:. DescriNO Account Total: R &M -Waste Water Plant 40,257.63 Report Date: 7/19/2012 Prepared by: Account Name. R &M -Water Plant 10/25/11 546332 -53601 2056776B Vendor Severn Trent Environmental Services R & M Overages- Oct 3,791.68 19/25/11 $46332 -53601 1007118 Vendor Universal Underground Inc Removed Sample StatiorUlnstalled Flushing Station 1,160.00 10/25/11 546332 -53601 100711A Vendor Universal Underground Inc Installed & Painted Valve 1,966.00 11/28/11 546332.53601 JE002801 Journal Entry Red Superior Power Equipment- Battery 96.50 12/07/11 546332 -53601 30166 Vendor Mader Electric Motors Reinstalled/Rebuilt Motor & Pump 4,911.23 0125112 546332 -53601 2058472B Vendor Sevem Trent Environmental Services R & M Overages -Jan 660.75 02121/12 546332 -53601 20590106 Vendor Sevem Trent Environmental Services R & M Overeages -Feb 1,507.79 03/19/12 546332 -53601 2892536 Vendor Msc Waterworks Company Inc Water Service Installation 523.12 03/23/12 546332.53601 20595288 Vendor Severn Trent Environmental Services R & M Overeages -March 1,659.55 04/25/12 546332 -53601 2060074B Vendor Severn Trent Environmental Services R & M Overeages -April 573.70 04/25/12 546332-53601 2060074C Vendor Severn Trent Environmental Services Wk Auth #42440 Water Line 3,958.72 0522112 546332 -53601 20607328 Vendor Severn Trent Environmental Services R & M Overeages -May 840.00 06/07/12 546332 -53601 2915040 Vendor Msc Waterworks Company Inc Replacement Meter Box Lids 159.38 06112112 546332 -53601 14256 Vendor Superior Power Equipment Water /Sewer/Irrigation - Transfer Switch 155.84 Account7otal: R &M -Water Plant 22,164.26 Account Name: R&M -Waste Water Plant 10/25/11 546333 -53601 20567768 Vendor Severn Trent Environmental Services R & M Overages- Oct 1,489.10 11/17111 546333.53601 JE002806 Journal Entry Red St Replacement Of Mbr 7ouchscreen 1,54430 111IT/11 54633353601 JE002807 Journal Entry Reel St R & M Overages -Nov 2,349.88 11/17/11 546333 -53601 JE002808 Journal Entry Mader Electric Motors Abs Pump 3,697.20 11/17/11 546333 -53601 JE002809 Journal Entry Parkson Sprocket 1,892.54 11/17/11 546333 -53601 JE002816 Journal Entry Due From Ins Claim - Stella Mavis Lift Station Damaged (1,849.88) 1128111 546333 -53601 13668 Vendor Superior Power Equipment Battery 100.50 11/28!11 545333 -53601 13667 Vendor Superior Power Equipment Radiator CaplBattery 101.78 12/13/11 54633353601 82255 Vendor Blackburn Controls Inc. Troubleshoot Uf System 970.00 12/14111 54633343801 82254 Vendor Blackburn Controls Inc. Troubleshoot PIC Network Problem 630.00 04116/12 546333 -53601 92809297A Vendor Schneider Automation "10"4 Ts Graph C. Tft Std. Vers (1,416.70) 01/16112 546333 -53601 92809297A Vendor Schneider Automation "10 "4 Ts Graph C. Tit Std. Vets 3,657,64 0125112 546333 -53601 20584726 Vendor Severn Trent Environmental Services R & M Overages -Jan 5,722.53 02/15/12 546333 -53601 2190 Vendor Gulf States Electric Inc., Ww- Installed Surge Supression Module 540.00 0221112 546333 -53601 20590108 Vendor Sevem Trent Environmental Services R & M Overeages -Feb 5,415.39 0229/12 546333.53601 JE002835 Journal Entry Cr. Due From St For Inv# 42607 (R &M Cap Maint) (1.980.00) 0323112 546333 -53601 31072 Vendor Mader Electric Motors Berkley Pump 1,175.00 0323/12 54633353601 20595288 Vendor Sevem Trent Environmental Services R & M Overeages -March 5,656.02 03/29/12 546333 -53601 73941 Vendor Cogbum Bros Inc Wk Auth#42706 -Sewer Relocate Flow Meter 2,625.84 03/29/12 546333 -53601 7395 -1 Vendor Cogbum Bros Inc Wk Auth #42700 -Sewer Flow Meter Additions 2,042.30 0425/12 546333 -53601 20600748 Vendor Sevem Trent Environmental Services R & M Overeages -April 3,464.19 04/25/12 546333 -53601 2905092 Vendor Msc Waterworks Company Inc Pipe Support 930.00 05/02112 546333 -53601 14114 Vendor Superior Power Equipment Power Backup For Wtr,Wwtr Plants And Lift Stations 26800 05122/12 546333 -53601 20607328 Vendor Sevem Trent Environmental Services R & M Overeages -May 607.49 06/07/12 546333.53601 2915040 Vendor Msc Waterworks Company Inc Replacement Meter Box Lids 159.37 06/12112 546333- 53601 052312 Vendor Fl Dept Of Environmental Protection #Stcm -65025 Fy 2012113 Storage Tank Reg 25.00 06/12/12 546333 -53601 14256 Vendor Superior Power Equipment Water /Sewer /Irrigation - Transfer Switch 155113 06/19/12 546333 -53601 W1.435629 Vendor Florida Bearings Inc Kaeser Blower Inspection - Repair 264.11 Account Total: R &M -Waste Water Plant 40,257.63 Report Date: 7/19/2012 Prepared by: Port of the Islands June 2012 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.166 MG for the month of June, which is an average of 0.072 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.239 MG for the month of June, which is an average of 0.041 MGD Reuse System Operations and Maintenance The reuse system delivered 6.129 MG for the month of June, which is an average of 0.204 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met Out With The Old... Hydropneumatic Tank Severn Trent Services • 12600 Union Road Naples, Florida 34114 • Tel 239-642 ,9219 Fax 239 - 642 -9469 • www.sevemtrentservices.com SEVERN TRENT SERVICES Mill," V�401117r .a ON E mi �},c � €'3n 1 .' S..wv� ''., 1 _ Pik ail i t pq Tamil n;x A �fkY wk Is i Mill," V�401117r .a ON E mi �},c � €'3n 1 .' S..wv� ''., 1 _ Pik ail i t pq Tamil n;x A �fkY Port of the Islands June 2012 Field Managers Report In With The New Reverse Osmosis Plants Severn Trent Services • 12600 Union Road Naples, Florida 34114 - Tel 239 -642 -9219 Fax 239 -642 -9469 - wnw.severntrentservices.com Port of the Islands June 2012 Field Managers Report Transfer Station — These pumps transfer treated RO Water to the Ground Storage Tank! on Distribution Station —These pumps send water to our customers, maintaining approximately 62 PSI. Pumping Stations Behind Our Water Treatment Plant, Sending Every Drop Of Used Water Back To our Wastewater Facility! This Ensures That Not One Galion Of Water Ever Gets Wasted, But Treated & Reused. We Are A 100% Water Recyclable Facility! Severn Trent Services • 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 Fax 239L642 -9469 • www.severntrentservices.com Port of the Islands June 2012 Field Managers Report In Our Community 'these are the `Banyan' Trees that Soto's Landscaping wants to 'Uplift. They want to trim the !ow hanging branches as well as f thin the trees from the inside to make room for the wind to blow through them, instead of blow them over! f did not include the Water Loss Reports in this edition of the Field Managers Report, as the information required to properly complete those reports will not be available until about the middle of the month. You will see those reports beginning next month. Also, if there are any additional types of pictures that you would like to see in these reports, please don't hesitate to tell me. I will be happy to make this report as extensive as you would like it to be. Severn Trent Services • 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 Fax 239 -642 -9469 • www.sevemtrentservices.com June 19, 2012 Richard Ziko, Chairman Port of the islands Community Improvement District 12000 Union Road Naples, FL 34114 Severn Trent Services OVUM Road. suite 100 Sarasota, FL 34231 uraed States T. +10411926 3088 TF. +180053666'32 F: *1041924 7203 www.severntrentserWM.00n, ire: Amended and Restated Awvement for water and Wastewater Operation and A,faintenance between Severn Trent Environmental Services, Inc ("STE 1 and Port of the Islands Community Improverrrent District (Cp Dear Mr. Ziko: As discussed by STES and the Part of the islands CID, the foitawing listed Items are intended to describe the parties' understanding regardlrW the Repair and Maintenance Budget and the additional water quality testing required by Permit No. 110141704- pO"W2R for blending of concentrate into the reclaimed water system relative to the above referenced agreement dated May 1, 2012: 1 ) Repair and Maintenance Budget: It is understood that all labor and raterials required by contract for repair and maintenance of equipment, facilities and appurtenances will be charged to the Annual Repair and Maintenance budget. Cost of repairs made during normal operation hours by base staff will be for materials only. Charges not directly related to fire Annual Repair and Maintenance budget such as capital Improverrrent projects. general fund Items such as storm water system, street lights, roadway signs and entrance light maintenance will be Charged under an alternate line item as directed. 2) Additional Water Quality Testing If Is Understood that the lab analysis cost, as required by regulations, directly related to the recently permitted ability to utilize the Reverse waterdistributb tn Osmosis concentrate flow for augmentation of the reclaimed n system not included In the base fee. Such costs Incurred for said analysis paid by STES will be billed to the CID with a 5% mark -up. The Cftt of said analysis is subject to change based on regulatory requirements or technological advancements. If you have any questions or comments, please contact me at 949- 925 -3088. otherwise, If you are In agreement, please execute this letter on the below noted line and return It to my attention. Psge 1 of 2 Correspandence snouid be eddresaed lo: Sevem Trent Environmental aarvloas, Inc. f i r f I i t l SWOM TwSMIC88 Swa FL34M Thank YOU for your help and conolder4liom ST Ith WXIMUOS ES valubs gs relationship M( the Wistrict and we took forward to wnonWng to work togeftr. +1941 M Ma +1 WP fw 6ft2 $loop rely; +1041924= www-sevm*aftervim.com ffich Gafdrier *Regional General Manager i POrt Of the islands COMMUTIRY 11IRPMvement DIARrIct By. .,4 . e. 3,0& Tjft,, Chairman -- 7ZT- Bate: —711ne liz - 9012 BOVern Trent Environmental Services, inc, —rat Wftqer pats. P400 Z9F 2 Correspondew&-shqW-bo.,Addmwdto: Sovern TwatEn"i u I tl I Teague, Cal From: Ron Benson [RonBenson @hmeng.com] Sent: Wednesday, duly 11, 2012 10:42 AM To: Casey, Bob; Branch, Frank Cc: Dic 'd a Robert al Subject: RE: Cal This work authorization was sent to me before it was submitted. It is for something that I have talked about previously with the STES operations staff and I am in agreement that it is a nominal cost item which will provide operational flexibility while also allowing the potential for better utilization of the sludge hauling contract. This minor modification will allow adding a third use to an existing structure. This existing structure is the north aeration basin which along with associated clarifier and sand filter is the backup wastewater treatment plant. We have previously permitted this backup facility to also be used for storage of effluent which would otherwise not meet reuse standards. The present minor modification would allow storing of sludge and thickening of sludge in this tank (along with the present digester) prior to the sludge hauler coming to the site and dewatering it and hauling away a full load instead of a partial load. In the future, when the community is closer to build -out, other considerations may be appropriate, but this seems like a low cost means of adding flexibility and saving some annual costs. Best wishes Ron Ronald E. Benson Jr., Ph.D., P.E. Senior Vice President /Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239) 254 -2000 (Voice) (239) 254 -2097 (Fax) (239) 777 -1611 (Mobile) - - - -- Original Message---- - From: Casey, Bob [mailto:bcasey @stes.com] Sent: Wednesday, July 11, 2012 10:32 AM To: Branch, Frank Cc: Dick, Robert; Edge, Robert; Teague, Cal; Ron Benson Subject: FW: Work authorization 43005 Frank- See request from Board member below. He is asking for a reason for the work, which operations can provide going forward. The reason should be included in the WA.. One this one, the new line will allow us to provide a greater volume of more concentrated sludge for the hauler, which will reduce sludge disposal costs. Currently, the digestor volume is less than the hauler can accept, therefore we pump mixed liquor of less than 1% solids to the digester to get a full load out. It will also create additional flexibility in our ability to keep sludge, containing undesirable solids, out the the MBR flow stream. The line will be teed into an existing line from the Gorman Rupp pump giving us the ability to send liquid from the North storage basins to the digestor or to the Rotomesh. Thanks, Bob Casey Assistant Project Mgr. Severn Trent Services 5726 Corporation Circle Ft. Myers, F1 33905 Cell 239 -707 -2003 Fax 239 - 694 -5357 From: Teague, Cal Sent: Wed 7/11/2012 9:37 AM To: 'Dale Lambert' Cc: Casey, Bob; Dick, Robert Subject: RE: Work authorization 43005 Dale, I am certain Bob will take care of this. Calvin Teague District Manager Severn Trent Services Management Services - Florida M: (239) 223 -4437 T: (239) 245 -7118 ext. 301 F: (239) 245 -7120 E: cteague@severntrentms.com * * ** "Note to Supervisors- If all Supervisors are included on this e -mail please do not answer this e -mail via the "reply to all" button, in order to avoid an unintentional violation of the Sunshine Law. From: Dale Lambert [ mailto :dalelambert @embargmail.com] Sent: Wednesday, July 11, 2012 9:12 AM To: Teague, Cal Subject: Work authorization 43005 Cal, I found the work authorization at the back of the meeting package. My mistake. I do have a suggestion, the reason for the work being requested should be Included. Sorry, 01 Severn Trent Services 4837 Swift Road, Suite 100 Sarasota, FL 34231 United States T. +1 941 926 $088 TF: +1 800 535.8832 F. +1 941 924 7203 www.sevemtrentser%(ices.com Port of the Islands CID Work Authorization No. 43005 In accordance with the "Additional Services" provision of the contract for Port of the islands CID between Port of the Islands CID (the "Client) and Severn Trent Environmental Services, Ine. (the "Company, ") the Company agrees to perform the following additional services far the client: Location of Work; Port 0-the Islands WWTP Schedule: Upon Acceptance ,Project: Installation of 4" line extended to digester Date: April 20, 2012 I. DESCRIPTION OF SERVICES: Cut -in .a 4" tee into the discharge side of the Gorman Rupp pump which pumps liquids from the North WWTP to the Roto Mesh. Installation of 4" valves on both sides of the tee., run approximately 80' of schedule 80 pvc pipe to the digester and drop -in A. Labor and materials for above services provided by STES $2,005,47 B. Materials billed: directly to CID by outside vendors (tax exempt) $1,729.68 Project Total $3,735.15 11. PROJECT COST: The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Hourly Rate Total Cost Total to be billed by STES N/A $2,005.47 Unless stated otherwise above, payments are due in accordance with the standard terms and conditions of this Contract. Agreed to: :� (please initial) page Io €2 .Work Authorization No 1430051 - (Port of the Islands CID) If any unforeseen problems should be`.discovered during the performance of the above referenced service, we will notify you immediately of their nature and any additional. cost that may be incurred. Unless otherwise specified, rook removal, dewatering, cover -up, and haul off are not included. Severn Trent Services is not responsible for unmarked underground. lines. Any changes requested by the owner/builder are not covered by this agreement, and must be added subsequently, at the .cost agreed upon by both parties. IH. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: $eve : rent:Environmental Services, Inc. By: Accepted by: Port of the Islands CID► By: Title:- AP.A.A i'YLW1 &LA. Title: Chairman Address for Notices: 210 North University. Drive, Suite 702 Coral Springs, FL 33071 Date:_ ,)3--Q Date: July 20, 2012 Agreed to: (please initial) Page 2 of 2 Prepared by HOLE MONTES R.O. WATER TREATMENT PLANT ENGINEERS - RANNER8- UIRIVEYORS PORT OF THE ISLANDS, FLORIDA PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT MONTHLY PROGRESS REPORT July 20, 2012 A. Project Schedule — Overview • Construction Schedule: Schedule prepared using critical path method and Oracle (Primavera) software. Baseline schedule has been approved. Updated schedule being submitted each month. • Primary Activities Last Month — Cardinal: Painting inside the building continued, Site Landscaping started, Old Water Treatment Plant demolition started and is almost complete, excavation and paving on the North side of the New Water Plant started. • Primary Activities Last Month — ITT: ITT personnel are scheduled to be onsite next week to address several outstanding issues. • Functional Completion: Substantial Completion as per the current construction contract shall occur no later than December 14, 2011, which includes a time extension request for approximately one month previously granted. Substantial Completion occurred on May 11, 2012. An additional time extension will be necessary due to ITT material delivery. • Anticipated Facility Startup: FDEP certification was received on June 5, 2012. Water has been created and distributed to the community since June 6, 2012. • Antici ated Demolition of the "old" Water Treatment Plant: Demolition is in the final stages and should be completed within 1 week. B. Field Progress • Procurement: Materials procurement (shop drawing submission, approvals, and manufacturing lead time) is essentially complete with 162 technical submittals received from the contractor. • Field Activities: Preliminary Acceptance punch list has been submitted to Cardinal Contractors for completion. Upon completion of these items, the Engineer will perform a Final Inspection of the facility. (At this time, ITT has not completed all activities per their contract). • Safety Record: No safety incidents to report. • Stormwater Pond: Retention area substantially complete. C. Project Costs • Construction Contract: Sixteen payments (Total of $2,958,221.13) [91 %] have been made to date on contract amount of $3,417,563. • ITT Contract: Two payments (Total of $617,344.20) have been made to date on contract amount of $780,225. H:12011120110031EMC Correspondence%C1 Client Correspondence120120720 -July Monthly Progress Report BOS.doc • Other Contracts: Seven payments (Total of $156,436.83) [50 %] have been made to date on contract amounts of $315,388.40. on Severn Trent Services 0.00 Evans Computers 3,255.00 BCI 27,121.33 KW Controls 109.516.50 TOTAL $139,892.83 W.E. Johnson (forklift) $16,544. • Project Allowances — Cardinal Contractors Allowance — Owner Directed Work Contract Amount $300,000.00 Total to Date 253,981.15) Balance $ 46,018.85 Allowance — Building Pe Contract Amount Total to Date Balance Total Balance Available r rmit $25,000.00 ($16.607.92) $ 8,392.92 $54,411.77 V -)"�I err A3-?> I H:12 0 1 1120 1 1 0031EMC CorrespondencetCl Client Correspondence120120720 -July Monthly Progress Report BOS.doc Page 1 of 1 Teague, Cal From: Ron Benson [Ron Benson@hmeng.com] Sent: Thursday, July 19, 2012 10:50 AM To: Dale Lambert Cc: Teague, Cal; Dan Cox; Clifford Pepper; Frank Feeney Subject:. Y Dale Frank and Clifford were tasked to work on this and we are planning on a conference call with Cal and Dan to go over our findings. Best wishes Ron Ronald E. Benson Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239) 254 -2000 (Voice) (239) 254 -2097 (Fax) (239) 777 -1611 (Mobile) From: Dale Lambert [mailto:dalelambert @embarqmail.com] Sent: Thursday, July 19, 2012 9:11 AM To: Clifford Pepper; Frank Feeney Cc: Ron Benson; Calvin Teague Subject: Delays in POI Water plant construction. Gentlemen, I just received a copy of the progress report for the Port of the Islands CID Board Meeting dated July 20, 2012. Under the subject of Functional Completion I have a question. Scheduled functional completion was 12/14/2011 which included a one month delay related to getting the building permit. If functional complete actually happened 05/1112012, how much of the five month delay is ITT material delivery? How much of the delay is due to other problems and who is responsible for those costs that the POI CID incurred? Perhaps Frank and I can discuss this either before or after the Construction Meeting next Thursday. Thanks Dale Lambert 711 o /Ini 17 From: <MaryJo. Bell @wellsfargo.com> subject: Orchid Cove Cate: July 11, 2012 8:43:03 AM EDT To: <rcziko @embargmail.com>, <dillonpoi @embargmail.com>, <crcuster @aol.com >, <tbisseli @embargmail.com >, <dalelambert@ embargm ail.com> Hello, 1 am hoping you are able to help me. I am an analyst with Wells Fargo Home Mortgage. Recently, Fannie Mae has audited some closed files from 2007. One of the files that were audited is from the Orchid Cove community. The question that Fannie Mae is asking is the amount of completed and owner occupied units as of 2/27/2007. This figure can include units used as second homes too. Are you able to answer this question? Thank You so much in advance for your help. Mary jo Beff I,(c rtgage QA Analyst ,kg ency Repurchase Operations Capital `larkets Y $ V! -3 12 -6 I-SJ S= 6fili-- FltS -sn95 ;tii aryJo .(iell'`ul \t`e1lsFarn�.rum