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Agenda 06/15/2012 • REVISED AGENDA Port of the Islands Community Improvement District Friday Orchid Cove Clubhouse June 15, 2012 25005 Peacock Lane 10:00 a.m. Naples,Florida 1. Roll Call 2. Approval of the Minutes of the May 18,2012 Meeting 3. Presentation by Ms. Janet Starns of the South Florida Water Management District Regarding Revisions to the Fahka Union Canal A. Audience Comments 4. Old Business A. Review of Landscape Maintenance Performance B. Discussion of Tree Trimming Proposal from Soto Lawn Services C. Update on Well Problems D. Discussion of Revised Management Services Contract 5. New Business A. Discussion of Repairs to Gun Club Property During Construction of the New Water Treatment Plant B. Discussion of U.S. 41 Median Flooding 6. District Manager's Report A. Approval of May 31,2012 Financial Statements and Check Register B. Questions and Comments on Proposed Fiscal Year 2013 Budget 7. Field Manager's Report A. Discussion of May 2012 Operations Report B. Consideration of Letter of Understanding with Severn Trent Environmental Services,Inc. for Repair and Maintenance Budget Items , o - wil Soto's Lawn Service, Inc Estimate ! �," . 2830 35th Ave NE Date Estimate# SOLOS A r, `� Naples, FL 34120 04/17/2012 1477 Lawn Service, Inc. / '. /44 :;r 9t), `t Ex p.Date �L.... U PAPAW (239)354-1080 t' info@sotolawn.com www.sotolawn.com Port of the Islands CID Accounts Payable Specialist Severn Trent Services 210 N.University Drive,Ste 702 I Coral Springs,FL 33071 I Activity Quantity Rate Amount • uplifting of hardwood Trees • Hardwood Trees Uplifted 4_, 45.00 2,025.00 • Banyan Trees Uplifted i 75.00; 450.00 1 ,, 6., _ 0 -, 6 / ild;6:)jir ' /, f . / civri All Estimates must be signed and returned prior to start of Total $2,475.001 project. Accepted By: Accepted Date: Page 1 of 1 Teague, Cal From: Ron Benson [RonBenson @hmeng.com] Sent: Tuesday,June 12,2012 4:38 PM To: Teague,Cal Cc: Dick, Robert; Frank Feeney Subject: FW: POI Wellhead Retrofit Follow Up Flag: Follow up Flag Status: Red FYI. I will provide the status on the wellhead retrofit(noted below)on Friday. I am going down to the WTP tomorrow in order to observe/troubleshoot the testing of the ST vendor installed SCADA system which operates the wells as a function of the irrigation tank level dropping and the WTP coming online and also calling for raw water. If all goes as expected then they will be able to take the old PLC offline and only use the new PLC. Right now they have been switching back and forth between the two PLCs as an interim measure during the phase between starting the new WTP and shutting down the old WTP until the time we say the old WTP is never going to be used again and able to begin demolition. Best wishes Ron Ronald E. Benson Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239)254-2000(Voice) (239)254-2097(Fax) (239)777-1611 (Mobile) From: Omar Rodriguez [mailto:orodriguez @rma-geologic.comj Sent:Tuesday,June 12, 2012 4:31 PM To: Dawn Barnard Cc: Ron Benson; 'Edge, Robert' Subject: POI Wellhead Retrofit Dawn, We made an attempt to retrofit the wellhead of well PW-3 to access the well interior for water level readings this morning. However,a two-inch thick stainless steel plate was encountered under the base of the pump.The drilling contractor was not able to cut that plate with the on-site equipment.The work had to be postponed and will be rescheduled for the near future with the proper equipment.We'll let you know as soon as we have a schedule available. Sincerely, Omar Rodriguez, P.G. RMA GeoLogic Consultants, Inc. 12771 World Plaza Lane Building 87, Suite 1 Fort Myers, FL 33907 6/15/2012 AGREEMENT BETWEEN PORT OF THE ISLANDS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES,INC. FOR MANAGEMENT SERVICES THIS AGREEMENT,made and entered into on this day of 2012,by and between the PORT OF THE ISLANDS COMMUNITY DEVELOPMENT DISTRICT, hereinafter referred to as "DISTRICT", and the firm of Severn Trent Environmental Services, Inc., hereinafter referred to as "MANAGER", whose address is 210 North University Drive, Suite 702, Coral Springs,Florida 33071. WITNESSETH: WHEREAS, the DISTRICT desires to employ the services of the MANAGER for the purpose of providing the DISTRICT with certain district management services as more fully set forth in Exhibit A hereunder; and WHEREAS, the MANAGER desires to provide such services to the DISTRICT subject to the terms hereof; NOW, THEREFORE, in consideration of the mutual covenants and agreements expressed herein the parties agree as follows: ARTICLE 1. SCOPE OF SERVICES AND MANAGER RESPONIBILITIES 1.1 The DISTRICT hereby engages the MANAGER for the services described in Exhibit A, attached hereto and incorporated by reference herein. 1.2 MANAGER may offer and/or the DISTRICT may request that additional services be provided under this Agreement. In the event that the MANAGER and the DISTRICT agree upon a change in the scope of services to be provided under this Agreement, the change in Compensation, if any, shall be agreed between the DISTRICT and MANAGER and will be invoiced in accordance with this Agreement. 1.3 The MANAGER shall devote such time as is necessary to complete the duties and responsibilities assigned to the MANAGER under this Agreement. 1.4 All services will be rendered by and under the supervision of qualified staff in accordance with the terms and conditions set forth in this Agreement. Even though MANAGER'S staff may include licensed attorneys and engineers, the DISTRICT acknowledges that MANAGER is not performing in the capacity of a law firm or an engineering firm when providing services under this Agreement. Other than the requirement to render the services by and under the supervision of qualified staff, MANAGER makes no specific representation or warranty regarding the services or any deliverables to be provided 1 hereunder and any and all warranties arising by custom or usage in the profession, or arising by operation of law are hereby expressly disclaimed. 1.5 If the scope of services hereunder requires the MANAGER to administer or supervise the DISTRICT's personnel, the MANAGER shall not be responsible for any damages, losses, settlement payments, deficiencies, liabilities, costs, and expenses resulting from the failure of the DISTRICT's employees to follow the instructions of the MANAGER. Similarly, if in the course of providing the services required by this Agreement, the MANAGER follows the instructions of the DISTRICT, the MANAGER shall not responsible for any damages, losses, settlement payments, deficiencies, liabilities, costs, and expenses resulting therefrom. 1.6 In performing the services hereunder, MANAGER may rely on information supplied by the DISTRICT and MANAGER shall not be required to independently verify the accuracy and completeness of such information. In addition, although the MANAGER may participate in the accumulation of information developed by others necessary for use in documents required by the DISTRICT, MANAGER is not responsible for verifying the accuracy of such information. ARTICLE 2. REPRESENTATIONS AND WARRANTIES OF THE MANAGER 2.1 The signature on this Agreement by the MANAGER shall act as MANAGER's representation that the wage rates and costs used to determine the compensation provided for in the Agreement are accurate,complete and current as of the date of this Agreement. 2.2 The MANAGER acknowledges and agrees that it owes a duty of loyalty, fidelity and allegiance to act at all times during the term of this Agreement in the known interests of the DISTRICT and to knowingly do no act which would injure the DISTRICT's business, its interests, or its reputation. Further, the MANAGER shall not, during the term of this Agreement, engage in any activity that constitutes a Conflict of Interest (as defined below). For purposes of this Agreement, "Conflict of Interest" means any act or activity, or any interest in connection with, or any benefit from any act or activity, which, at the time the act or activity is performed, is knowingly adverse to the interests of or would in any material way injure the DISTRICT. Notwithstanding any provision to the contrary contained herein, this Section 2.2 shall not prohibit the MANAGER from (a) performing water and wastewater utility management, customer services, utility billing, operation and maintenance services to the DISTRICT under a separate agreement; and (b) providing for the benefit of any other district services similar to the services provided DISTRICT hereunder. DISTRICT hereby waives any and all conflicts of interests or potential conflicts of interest in connection therewith, it being specifically agreed to and understood that MANAGER'S provision of any such services to the DISTRICT or to any other district shall not constitute a conflict of interest under this Agreement. 2.3 The MANAGER warrants that it has not employed or retained any company or person, other than a bona fide employee or previously retained sales consultant, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, 2 corporation, individual, or firm other than a bona fide employee working solely for the MANAGER or a previously retained sales consultant any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. 2.4 The MANAGER warrants and represents that it shall refrain from unlawful discrimination in performing its obligations under this Agreement. ARTICLE 3. REPRESENTATIONS AND WARRANTIES OF THE DISTRICT DISTRICT represents and warrants that this Agreement, DISTRICT'S execution and delivery of this Agreement and DISTRICT'S performance of its obligations hereunder, have been duly and validly authorized by DISTRICT by all necessary action. This Agreement has been validly executed and delivered by DISTRICT and constitutes a legal, valid, and binding obligation of DISTRICT,enforceable in accordance with its terms. ARTICLE 4. COMPENSATION 4.1 The DISTRICT agrees to compensate the MANAGER in accordance with the Fee Schedule set forth in Exhibit B. 4.2 In addition to the fees set forth in Exhibit B, the DISTRICT shall reimburse the MANAGER for all reasonable costs or expenses incurred by the MANAGER in and directly attributable to its fulfillment of the services under this Agreement as set forth in Exhibit C, the "Schedule of Reimbursable Costs". Such costs and expenses are payable to the MANAGER in accordance with Section 4.4. 4.3 For each fiscal year of the DISTRICT, the compensation payable to the MANAGER under the terms and conditions of this Agreement shall be in an amount approved by the DISTRICT in its fiscal year budget. Each fiscal year the DISTRICT will consider price adjustments to compensate for market conditions and the anticipated type and amount of work to be performed by the MANAGER during the upcoming fiscal year of the DISTRICT. 4.4 In the event that the fiscal year budget is not approved prior to the first day of the fiscal year, the MANAGER'S compensation under this Agreement will continue at the rate currently in effect at the time of renewal. The subsequent approval of the budget will result in a retroactive fee adjustment, which will be invoiced in the first month following approval of the budget. 4.5 Unless provided otherwise in Exhibit B, payment to the MANAGER for all services rendered shall be made on a monthly basis within thirty (30) days of the MANAGER's issuance of an invoice. 3 ARTICLE 5. TERM 5.1 This Agreement shall commence on the date hereof and shall continue until terminated in writing by either party in accordance with Section 5.2. 5.2 The Agreement may be terminated as follows: (a) The failure of either party to comply with the terms of this Agreement shall constitute a default. Upon default by one party, the other party shall send written Notice of Termination. Such notice shall clearly specify the nature of the default and provide the defaulting party forty-five (45) days to cure the default. If the default is capable of being cured within forty-five (45) days but is not cured within forty-five(45)days,the Agreement shall terminate at midnight of the forty- fifth (45th) day following receipt of the Notice. In the case of default that cannot be cured within forty-five(45)days, this Agreement shall not terminate so long as the defaulting party has given written notice of the extension to the other party and the defaulting party has commenced and is diligently pursuing a cure. (b) upon the dissolution or court-declared invalidity of the DISTRICT; or (c) by either party, for such party's convenience, upon ninety (90) days prior written notice. 5.3 Upon the termination of this Agreement, MANAGER will take all reasonable and necessary actions to transfer in an orderly fashion to the DISTRICT or its designee all the DISTRICT's books and records in MANAGER's possession. In addition, within thirty(30)days of termination of this Agreement,MANAGER shall be paid in full for all services rendered through the date of termination. ARTICLE 6. RISK MANAGEMENT 6.1 The MANAGER shall provide and maintain the following levels of insurance coverage at all times subsequent to the execution of this Agreement: (a) Professional Liability insurance with an aggregate limit of two million dollars ($2,000,000) ; and (b) Commercial Crime insurance with a per loss limit of one million dollars ($1,000,000). 6.2 To the extent allowable under applicable law and except and to the extent caused by the negligence or willful misconduct of the MANAGER, the DISTRICT agrees to indemnify and hold the MANAGER and its respective officers, directors, employees, agents, successors and assigns (MANAGER and each such person being a "DISTRICT Indemnified Party") harmless from and against any and all damages, losses, settlement payments, deficiencies, liabilities, costs, and expenses, including without limitation, attorney's fees suffered, sustained, incurred or required to be paid by any DISTRICT Indemnified Party related to or arising out of the subject services and/or the engagement 4 of MANAGER pursuant to this Agreement. To the extent allowable under applicable law and to the extent caused by the negligence or willful misconduct of the Manager, the MANAGER agrees to indemnify and hold the DISTRICT and its respective officers, directors, employees, agents, successors and assigns (DISTRICT and each such person being a "MANAGER Indemnified Party") harmless from and against any and all damages, losses, settlement payments, deficiencies, liabilities, costs, and expenses, including without limitation,attorney's fees suffered, sustained, incurred or required to be paid by any MANAGER Indemnified Party related to or arising out of the negligence or willful misconduct of MANAGER. In the event that a party receives notice of or undertakes the defense or the prosecution of any action, claim, suit, administrative or arbitration proceeding or investigation consistent with its indemnity obligations hereunder, such party shall give the other party prompt notice of such proceedings and shall inform the other party in advance of all hearings regarding such action, claim, suit, proceeding, or investigation. Except to the extent caused by its own negligence, MANAGER shall not be responsible for any damages, losses, settlement payments, deficiencies, liabilities, costs, and expenses arising as a result of the execution or implementation of specific instructions or directions provided by the DISTRICT or any of its duly designated agents or representatives. MANAGER shall notify DISTRICT when it believes that it is being asked to execute or implement DISTRICT instructions or directives that violate applicable law. This indemnification shall not be construed as a waiver of the DISTRICT's sovereign immunity and is subject to the limitations of Section 768.28,Florida Statutes. 6.3 Notwithstanding any provision to the contrary contained in this Agreement,in no event shall the MANAGER be liable,either directly or as an indemnitor of the DISTRICT,for any special,punitive,indirect and/or consequential damages,including damages attributable to loss of use,loss of income or loss of profit even if the MANAGER has been advised of the possibility of such damages. 6.4 In the event that claims(s)raised against the MANAGER on account of this Agreement, or on account of the services performed hereunder, is/are covered under MANAGER's insurance policies required hereunder, the MANAGER shall not be responsible for any loss, damage or liability beyond the policy amounts contractually required hereunder and the limits and conditions of such insurance policies. With respect to any other causes of action and/or claims arising under this Agreement, or otherwise arising as a result of, or on account of, the services provided hereunder, MANAGER's total aggregate liability shall not exceed an amount equal to the amount of the annual compensation for such services during the Agreement year in which such cause of action and/or claim is raised against the MANAGER. ARTICLE 7. MISCELLANEOUS 7.1 Entire Agreement The foregoing terms and conditions constitute the entire Agreement between the parties hereto and any representation not contained herein shall be null and void and no force and effect. 5 Further this Agreement may be amended only in writing upon mutual consent of the parties hereto. 7.2 Construction In construing this Agreement, the following principles shall be followed: (i) no consideration shall be given to the captions of the articles, sections, subsections or clauses, which are inserted for convenience in locating the provisions of this Agreement and not as an aid in construction; (ii)no consideration shall be given to the fact or presumption that any of the Parties had a greater or lesser hand in drafting this Agreement;(iii)examples shall not be construed to limit, expressly or by implication, the matter they illustrate; (iv) the word "includes" and its syntactic variants mean "includes, but is not limited to" and corresponding syntactic variant expressions; (v) the plural shall be deemed to include the singular, and vice versa; (vi) each gender shall be deemed to include the other genders; (vii) each exhibit, appendix, attachment and schedule to this Agreement is a part of this Agreement; and (viii)any reference herein or in any schedule hereto to any agreements entered into prior to the date hereof shall include any amendments or supplements made thereto. 7.3 No Solicitation The parties agree,during the term of this Agreement and for a period of two(2)years hereafter to respect each other's interests regarding their respective employees and neither party shall solicit, recruit or hire current employees of the other party. 7.4 Force Majeure A party's performance of any obligation (except for payment obligations) under this Agreement shall be excused if, and to the extent that,the party is unable to perform because of any event of "Force Majeure". In any such event, the party unable to perform shall be required to resume performance of its obligations under this Agreement as soon as reasonably practicable following the termination of the event or cause that excused performance hereunder. Force Majeure is defined as any act, event, or condition to the extent that it adversely impacts the cost of performance of; or adversely affects the ability, of either party to perform any obligation under this Agreement (except for payment obligations) if such act, event or condition, in light of any circumstances that should have been known or reasonably believed to have existed at the time, is beyond the reasonable control and is not a result of the willful or negligent act,error,omission or failure to exercise reasonable diligence on the part of the party relying thereon. 7.5 Notices All notices will be in writing and shall be sent by certified mail,return receipt requested.Notices required to be given to the MANAGER will be addressed to: Severn Trent Environmental Services,Inc. Attn: 6 Notices required to be given to the DISTRICT will be addressed to: Attn: 7,6 Governing Law This Agreement shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Agreement will be held in Collier County,Florida. IN WITNESS WHEREOF,the parties hereto have caused their respective agents to execute this instrument on their behalf, at the times set forth below. Signed and Sealed in the presence of: PORT OF THE ISLANDS Witness By: [Name and Title] SEVERN TRENT ENVIRONMENTAL SERVICES,INC. Witness By: [Name and Title] 7 Exhibit A Scope of Services Scope of Services: Management Services Severn Trent Services will perform all required management functions of the Port of the Islands Community Development District, which will include but not be limited to the following: • Attend regular meetings of the Board of Supervisors [annually] and provide the Board with meaningful dialogue on the issues before the Board for action. • Preparation of District's budget as more fully outlined under Financial Accounting Services. • Implementation of budget directives. • Review specifications for the meeting of insurance requirements of the District. • Provide all required annual disclosure information to the local government in the County in which the District resides. • Ensure compliance with the Florida Statutes as it relates to financial reporting requirements for the District and State and Federal tax and financial forms. • Record all meetings of the District. • Provide Oath of Office and Notary Public for all newly elected members of the Board of Supervisors. • Provide information for General Election Process. • Receive telephone calls and e-mails from residents and ensure follow up on issues raised. In the case of needed services for the District, the Manager will inform the District of the issue and the District will provide follow up through vendors contracted to handle such problems. In the case of issues not related to activities and services provided by vendors, the Manager will provide responses and follow up. • Coordinate with the Board to determine the services and levels of service to be provided as part of the District's budget preparation. 8 Recording Services Severn Trent Services will perform all required Recording Secretary functions which will include but not be limited to the following: • Prepare Board Agendas and coordinate receipt of sufficient material for Board of Supervisors to make informed policy decisions. • Prepare and advertise all notices of meetings in an authorized newspaper of circulation in the County in which the District is located. • Record and transcribe summary meeting minutes for all meetings of the Board of Supervisors including regular meetings, special meetings, workshops and public hearing(s). • Acquire and maintain District Seal. Financial Accounting Services Severn Trent Services will perform all required financial accounting functions for the District, which will include but not be limited to the following: • Prepare a budget that achieves the District's objectives in coordination with the District Board of Supervisors, Engineer and Attorney. • Submit a preliminary budget to Board of Supervisors in accordance with Chapter 190, Florida Statutes. • Prepare and modify Preliminary Budget for consideration by Board of Supervisors at the District's advertised Public Hearing. • Prepare budget and assessment resolutions as required by Chapter 190, Florida Statutes. • Establish budget public hearing(s) and dates. • Establish Board of Supervisors workshop dates (if required). • Attend workshop(s) and public hearing(s) and be available to answer questions by the Board and the public. • Prepare and coordinate applications for: o Federal 1.D. Number o Tax Exemption Certificate • Maintain Government Fund Accounting System in accordance with the Uniform Accounting System prescribed by Department of Banking and Finance for Government Accounting, Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB). • Prepare required Investment Policies and Procedures pursuant to Chapter 218, Florida Statutes. • Preparation of Annual Financial Report for Units of Local Government and distribution to the State Comptroller. 9 • Preparation of Public Depositor's Report and distribution to State Treasurer. • Coordination of assessment collections and miscellaneous receivables. • Preparation of bid specifications for the purchase of services and commodities pursuant to Florida Statutes. • Preparation of all required schedules for fiscal year end audit. • Provide Accounts Payable and Accounts Receivable services for the Districts. Special Assessment Services Severn Trent Services will perform all required special assessment billing functions of the District, which will include but not limited to the following: • Prepare Assessment Resolution levying the assessments on the property in the District and prepare assessment rolls. • Prepare and maintain a property database by using information obtained by local Property Appraisers secured roll. • Review and compare information received from the Property Appraiser to prior years' rolls, to ensure that the CDD rolls are in compliance with the law and that Severn Trent Environmental Services has obtained all the pertinent information to prepare accurate assessments. • Periodically updated the database for all activity such as transfer of title, payment of annual assessment, prepayment of principal. • Act as the primary contact to answer property owner questions regarding special assessments, tax bills, etc. Provide pay off information upon request to property owner. • Upon adoption of the Budget and Assessments, coordinate with the office of the Property Appraiser and Tax collector to ensure correct application of assessments and receipt of District funds. • Act as primary contact to answer property owners' questions regarding the Capital Assessment. io Exhibit B Fee Schedule The fee for the all services described in Exhibit A will be$71,820 annually. The reimbursable. fee schedule is set forth below. Special Meetings—For all meetings not defined in the contract $125.00 per hour Meetings Hourly Rate $125.00 per hour Mail Distribution General Distribution Includes labels,standard envelope,folding, $0.35 insertion of up to two items,and delivery to Post Office Labor of inserts over two $0.03 per single sheet page Labels $0.07 each Certified Mail(back charged to owner) Current rate charged by Postmaster plus handling charge of$3.00 Postage Current rate charged by postmaster;no add on. Photocopying $0.15 per copy $0.21 per duplex copy(both sides) Color Copies $0.20 per page Faxes Outgoing $.50 per page Incoming No charge Record Storage $100 per year 11 Page 1 of 1 Teague, Cal From: Norine&Joe[dillonpoi @embargmail.com] Sent: Friday, June 08, 2012 3:24 PM To: Jean Kungle Subject: Port of the Islands U.S. 41 Flooding Begin forwarded message: From: "Spirio, Carlton D" <Carlton.Spirio@dot.state_fl.us> Date: June 8, 2012 3:18:49 PM EDT To: Norine & Joe <dillonpoi @embargmail.com> Subject: RE: Port of the Islands U.S. 41 Flooding Hey Norine, I apologize for not getting with you sooner, as I have been in Orlando all week. I will get an update for you Monday and send a follow-up e-mail. Carl Original Message From:Norine &Joe [mailto:dillonpoi @embargmail.com] Sent: Friday,June 08,2012 12:23 PM To: Spirio, Carlton D Subject: Port of the Islands U.S. 41 Flooding Hi- Haven't heard back from you about your search for funds to correct our problem. Any news? Thanks. Norine Dillon 6/15/2012 SEVERN Port of the Islands 1113113311 May 2012 Field Managers Report SERVICES Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.193 MG for the month of May,which is an average of 0.070 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.261 MG for the month of May,which is an average of 0.041 MGD Reuse System Operations and Maintenance The reuse system delivered 7.004 MG for the month of May, which is an average of 0226 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met • Note: Collier County Pollution Control performed a quarterly inspection at the WWTP. We had no Non-Compliance' issues, and he was happy over all with inspection. Events Occurring Throughout the Month: Wastewater Plant • Replaced motor starter on MBR Skid#1 Circulation Pump. • Replaced heaters on Anoxic mixer#1 • Repaired Chain on Roto Mesh influent screen. • Performed Chemical Enhanced Cleaning on both MBR Skids. • A newly purchased blower used for MBR,just about 30 days in operation,suddenly froze up,during operation.I contacted the Sales Representative of Florida Bearing,to let them know what was wrong.He set up a pick up day,and had the blower shipped over to a Certified Kaeser Blower repair company.After their troubleshooting and repair,Kaeser repaired the blower under warranty. Water Plant • RO testing started around 3/8/12.I worked with them each day,monitoring and making necessary changes to obtain desired water quality. • ITT performed training to Water Treatment Plant personnel. Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 Fax 239-642-9469•www.sevemtrentservices.com SEVERN Port of the Islands TRENT May 2012 Field Managers Report SERVICES • Exercised both portable generators,checking fuel levels,oil levels,etc.all ok. • Near the end of a 10 day testing period,monitored by ITT,they had to perform a cleaning on the 2'stage membranes,as a result of improperly installed chemical feed lines.They also resolved the feed line issue as well. • Changed solenoid valve on Hydrogard at Stella Maris S. In The Community • Soto's Lawn Service repaired a main irrigation line near 115 Newport Drive. • Met with Robert Soto on June 12th,for the ride around inspection. During inspection I asked him to inspect all out rain gauges for proper operation,so that we can reduce wasted irrigation water when not needed. I also asked him if we need to irrigate the newly planted birm area near the gun club.He said that because of the type of plantings there,we would not need to irrigate them.The plantings are very tolerable to low water conditions. • Replaced a photo cell on Cays Drive Entrance. • Installed a blue reflector on Stella Maris S.near last fire hydrant. Potable Water Report 5 4.5 --4 1----to 3.5 1 947 2.918 2.953 0 is 3 2.539 2.5 24�_2- o_ 2 _ _ 1.822 1.823 2.002 E 1.5 - 1.341 1.391 _ 1.496 1 - , 0.5 31�%' 38% 19% 13% 13% 13% 16% 10% 8% 9% 5% 7% 0 I a Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 -a-Water Produced -a-Water Billed Water Loss Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 2 Fax 239-642-9469•www.sevemtrentservices.com SEVERN Port of the islands TRENT May 2012 Field Managers Report SERVICES Irrigation Water Report 9.0 8.246 8.218 8.128 7.984 8.0 - ~ 6.991 7.0 7288 6.299 6.982-N....N. 7.819 6.953 6.0 0 5.0 • 8 6 ' 57449 5.408 4.0 4.737 3.0 3-579 - - 2.0 - 1.0 12% 13% 14% 13% 9% 10% 18% 9% 5% 10% 6% 9% 0.0 — Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 -1.0 — i --.—Irrigation Meter --e—krigation Billed -e—%Water Loss Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 3 Fax 239-642-9469•www.sevemtrentservices.com Page 1 of 3 Swade, Janice From: Ron Benson[RonBenson @hmeng.com] Sent: Monday, June 18,2012 11:05 AM To: Teague, Cal; Chuck Custer; Dale Lambert; RCZIKO @EMBARQMAIL.COM; Norine&Joe; tbissell @embargmail.com Cc: Dick, Robert; Edge, Robert; Dan Cox; Swade, Janice Subject: RE: POI-Water Hardness One other thing. The new water treatment plant was designed with a lot of flexibility such that the operator can slightly adjust the flow of water through the calcium contactors to reduce the hardness in the water if that is ever desired as well as adjust the feed rate for the caustic soda in order to change the pH. Also, if desired,we can bypass some of the untreated water and blend with the product water if anyone wants some of the taste of nature in the finished water[I am not joking]. Best wishes Ron Ronald E. Benson Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239)254-2000 (Voice) (239)254-2097 (Fax) (239)777-1611 (Mobile) From:Teague, Cal [mailto:CTeague @severntrentms.com] Sent: Monday,June 18, 2012 10:13 AM To: Ron Benson; Chuck Custer; Dale Lambert; RCZIKO @EMBARQMAIL.COM; Norine&Joe; tbissell @embargmail.com Cc: Dick, Robert; Edge, Robert; Dan Cox; Swade,Janice Subject: RE: POI -Water Hardness FYI Calvin Teague District Manager Severn Trent Services Management Services-Florida M: (239)223-4437 T: (239)245-7118 ext. 301 F: (239)245-7120 E: cteagueaseverntrentms.com ****"Note to Supervisors- If all Supervisors are included on this e-mail, please do not answer this e-mail via the "reply to all" button, in order to avoid an unintentional violation of the Sunshine Law. 6/18/2012 Page 2 of 3 From: Ron Benson [maiito:RonBenson @hmeng.com] Sent: Monday,June 18, 2012 10:00 AM To:Teague, Cal Cc: Dick, Robert; Edge, Robert; Dan Cox Subject: POI -Water Hardness Cal You may wish to forward this to the Board of Supervisors as I was unable to answer one question during the meeting asked by Ted Bissell regarding expressing the water hardness in units which he was familiar. I stated that the hardness of the water being sent to the customers from the new water treatment plant as being a target of 40 milligrams per liter and Ted suggested that it seemed rather high and should be more like a value of 4. I suggested that he was likely thinking in units of"grains" and I was using units of"milligrams per liter". See below. There are two methods sometimes used in reporting water hardness, one is in the units of grains per gallon, or commonly just referred to as "grains of hardness". The scientific community converted to the S.l. units many years ago and all concentrations are now generally reported in milligrams per liter. The conversion factor is that 1 grain/gallon is equal to 17.1 milligrams per liter. I believe that Ted mentioned a hardness of 4 grains, so that would be equal to 4 x 17.1 = 68.4 mg/I. In addition, we also need to make sure that we are using the same nomenclature as to the base for measuring hardness. In the water treatment industry, we measure hardness in two forms, calcium only hardness and total hardness. We also convert all the forms of hardness to an equivalent weight as calcium carbonate in order to be able to add up the various forms of harness when calculating the hardness using the concentrations of the various chemicals which contribute toward hardness. Therefore, it is often difficult to compare measurements of hardness in "grains" to measurements in "milligrams per liter as calcium carbonate". In order to put this into perspective, the USGS website has the following classification between hard and soft waters. "Many industrial and domestic water users are concerned about the hardness of their water. Hard water requires more soap and synthetic detergents for home laundry and washing, and contributes to scaling in boilers and industrial equipment. Hardness is caused by compounds of calcium and magnesium, and by a variety of other metals. General guidelines for classification of waters are: 0 to 60 mg/L (milligrams per liter) as calcium carbonate is classified as soft; 61 to 120 mg/L as moderately hard; 121 to 180 mg/L as hard; and more than 180 mg/L as very hard." You may recall that I mentioned that a total hardness of 60 mg/I and below was considered as soft water. My statement was based on the same classification as the USGS website used. The American Water Works Association book Water Quality and Treatment: A Handbook of Community Water Supplies (4th Ed., p. 88) states that "water with less than 75 mg/L CaCO3 is considered soft and above 150 mg/L CaCO3 to be hard." Obviously, a hardness of 40 mg/1 CaCO3 is considerably less than the limits used in the water industry in order to quantify water as being soft. The POI new water treatment plant removes almost 100 percent of the hardness in the water 6/18/2012 Page 3 of 3 (down to less than 1 grain per gallon from raw water which is very high in hardness) in the first stage of treatment. The intermediate product water is then trickled over pure calcium in order to add some hardness to the water and to combine with the natural carbon dioxide in the water in order to produce alkalinity and raise the pH in order to make the water less aggressive toward metal plumbing. The pH of high purity water is acidic at about pH of 5. In order to reduce the potential for corrosion we raise the alkalinity and pH to about 8 using a combination of the calcium mentioned plus caustic soda (sodium hydroxide). The current target level is to raise the total hardness to 40 milligrams per liter. Most people find water which is too soft to be objectionable as when bathing it seems like you just can't rinse the soap off which is the opposite of hard water where you just can't get the soap to lather. Water Quality and Treatment: A Handbook of Community Water Supplies (4th Ed., p.1040) in a discussion of"chemical factors influencing corrosion and corrosion control" states that "[calcium hardness] may enhance buffering effect in conjunction with alkalinity and pH." It is this balance between alkalinity, hardness and pH that we used to set the targets for each of these parameters when we adjusted the chemical feed rates at the new water treatment plant. Best wishes Ron Ronald E. Benson Jr., Ph.D., P.E. Senior Vice President/Principal Hole Mantes, Inc. 950 Encore Way Naples, Florida 34110 (239)254-2000(Voice) (239)254-2097(Fax) (239)777-1611 (Mobile) 6/18/2012 EVE N,` Severn Trent Services 4837 Swlft Road,Suite 100 • Sarasota,FL 34231 United Stales T: +1 041 025 3088 June 19,2012 TF; +1 800 835 6832 fi • F: +1 941 924 7203 Richard Ziko,Chairman www.severntrentservices.com Port of the Islands Community Improvement District 12600 Union Road Naples, FL 34114 Re: Amended and Restated Agreement for Wafer and Wastewater Operation and Maintenance between Severn Trent Environmental Services, Inc. ("STES")and Port of the Islands Community Improvement District(CID) • Dear Mr.Ziko: • As discussed by STES and the Port of the Islands CID. the following listed items are intended to describe the parties' understanding regarding the Repair and Maintenance Budget and the additional water quality testing required by Permit No. FL0141704-008-DW2R for blending of concentrate into the reclaimed water system relative to the above referenced agreement dated May 1,2012: 1) Repair and Maintenance Budget: It is understood that all labor and materials required by contract for repair and maintenance of equipment,facilities and appurtenances will be charged to the Annual Repair and Maintenance budget. Cost of repairs made during normal operation hours by base staff will be for materials only.Charges not directly related to the Annual Repair and Maintenance budget such as capital improvement projects, general fund items such as storm water system,street lights, roadway signs and entrance light maintenance will be charged under an alternate line item as directed. 2) Additional Water Quality Testing It is understood that the lab analysis cost,as required by regulations,directly related to the recently permitted ability to utilize the Reverse Osmosis concentrate flow for augmentation of the reclaimed water distribution system are not included in the base fee.Such costs incurred for said analysis paid by STES will be billed to the CID with a 5% mark-up.The cost of said analysis is subject to change based on regulatory requirements or technological advancements. if you have any questions or comments, please contact me at 941-925-3088. Otherwise, if you are in agreement, please execute this letter on the below noted line and return it to my attention. Page 1 of 2 Correspondence should be addressed to: Severn Trent Environmental Services,Inc. {{ SEVERN'`. TRENT. m M Severn Trent;Services • 4837 Swift Road,Suite 100 • Sarasota,FL 34231 '. Ubited•States Thank you for your help and consideration: STES values its relationship with.the. T: +1 941 925:3088 District and we look forward to continuing to work together. TF: +1 800 636 8832. F: +1 941 9247203. Sincerely, www.severntrentservices•com Rich Gardner Regional General Manager Port of the Islands Community Improvement`District By: e r Title: Chairman Date: jun.. 1 5, ..9017 Severn Trent Environmental Services, Inc. je 6r� i1. Title:: Retiional General Manger Date:'. (-0 / �l 7 ?4� ' I Page 2'of 2 Correspondence should be addressed to: Severn TrentEnvlronmental.Services,inc.. Prepared by ffic37-1—+ k420-43 11431/1 HOLE MONTES R.O.WATER TREATMENT PLANT ENGINEERS PLANNERS•SURVEYORS PORT OF THE ISLANDS, FLORIDA PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT MONTHLY PROGRESS REPORT June 15, 2012 A. Project Schedule—Overview • Construction Schedule: Schedule prepared using critical path method and Oracle (Primavera) software. Baseline schedule has been approved. Updated schedule being submitted each month. Due to delays in ITT equipment deliveries, the contractor is anticipating that the schedule will be behind approximately 60 days. • Primary Activities Last Month—Cardinal: Painting inside the building continued. • Primary Activities Last Month — ITT: ITT personnel have been onsite checking out electronic components of the ITT supplied systems and conducting functional equipment testing, operational testing, and training. • Functional Completion: Substantial Completion as per the current construction contract shall occur no later than December 14, 2011, which includes a time extension request for approximately one month previously granted. Substantial Completion occurred on May 11, 2012. An additional time extension will be necessary due to ITT material delivery. • Anticipated Facility Startup: FDEP certification has been received. Water has been created and distributed to the community for the past week. • Anticipated Demolition of the "old" Water Treatment Plant: Demolition is anticipated to be started the week of June 18th. Final completion of site work will be coordinated with demolition. B. Field Progress • Procurement: Materials procurement (shop drawing submission, approvals, and manufacturing lead time) is essentially complete with 160 technical submittals received from the contractor. • Field Activities: FDEP field inspection has been completed. FDEP certification has been received. Preliminary Acceptance punch list items are in the process of being completed. (At this time, ITT has not completed all activities per their contract). • Safety Record: No safety incidents to report. • Stormwater Pond: Retention area substantially complete. C. Project Costs • Construction Contract: Fifteen payments (Total of $2,944,589.03) [91%) have been made to date on contract amount of$3,417,563. • ITT Contract: Two payments (Total of$617,344.20) have been made to date on contract amount of$780,225. H:12011120110031EN1C Correspondence\C1 Client Correspondence120120815-June Monthly Progress Report BOS.doc • ST Contract: No payments have been made to date on contract amount of $233,533.50 • Project Allowances—Cardinal Contractors Allowance—Owner Directed Work Contract Amount $300,000.00 Total to Date ($240,498.15) Balance $ 59,498.85 Allowance— Building Permit Contract Amount $25,000.00 Total to Date I$16.607.92) Balance $ 8,392.92 Total Balance Available $67,891.77 H:12 01 112 01 1 0 0 31EMC Correspondence\C1 Client Correspondencet20120615-June Monthly Progress Report BOS.doc BENCHMARK ENVIROANALYTICAL INC QUOTATION SEVERN TRENT SVCS-POI RO CONC.-NEW PERMIT-03-19-12 Contact:Karen Briden Date:03-19-12 Company:Severn Trent Phone No.941-925-3088.106 Address: EMAIL: PARAMETER METHOD EACH COST TOTAL COST COMMENTS RELAIMED WATER TSS $12.03 $625.56 52 finished reuse blend FLUORIDE $16.93 $880.36 52 finished reuse blend SODIUM ABSORPTION RATIO CALC. $1.00 $52.00 52 finished reuse blend SODIUM $15.10 $785.20 52 finished reuse blend MAGNESIUM $15.10 $785.20 52 finished reuse blend CALCIUM $15.10 $785.20 52 finished reuse blend CHLORIDE $15.00 $780.00 52 finished reuse blend TDS $13.73 $713.96 52 finished reuse blend $103.99 $5,407.48 PRIMARY&SECONDARY DW STDS PRIMARYINORG_ •W/o ASBESTOS $188.00 $564.00 (3) reuse tanks, cone,&reuse blend PRIMARY VOCS $90.00 $270.00 (3) reuse tanks, cone,&reuse blend PRIMARY SOCS W/O DIOXIN $540.00 $1,620.00 (3)reuse tanks, cone,&reuse blend SECONDARY STDS $142.00 $426.00 (3)reuse tanks, cone,&reuse blend $960.00 $2,880.00 (3)reuse tanks, cunt,&reuse blend IF REQUIRED ASBESTOS $225.00 $675.00 (3)reuse tanks, cone,&reuse blend DIOXIN $385.00 $1,155.00 (3)reuse tanks, cone,&reuse blend GROSS ALPHA $32.00 $96.00 (3)reuse tanks, cone,&reuse blend RADIUM 226 $69.00 $207.00 (3)reuse tanks, cone,&reuse blend RADIUM 228 $75.00 $225.00 (3)reuse tanks, cone,&reuse blend $786.00 $2,358.00 (3)reuse tanks, cone,&reuse mend • Port of the Islands Community Improvement District Financial Report May 31,2012 Prepared by SEVERN TRENT SERVICES Port of the Islands Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 2-3 Trend Report Page 4-5 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 6-7 Trend Report Page 8-9 SUPPORTING SCHEDULES Check Register Page 10-11 Special Assessments-Collection Schedule Page 12 Construction Schedule Page 13-14 CIP Status Report Page 15-16 Cash Flow Projections Page 17-18 Cash Flow Projections-5 year Page 19 Monthly Activity Report Page 20-25 Accounts Receivable Ageing Report(90+days outstanding) Page 26-27 Repair and Maintenance Detail Reports Page 28-30 Port of the Islands Community Improvement District Financial Statements (Unaudited) May 31, 2012 I PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS MAY 31,2012 GENERAL WATER AND TOTAL SEWER ASSETS $ $ $ CURRENT ASSETS: CASH 491,257 60,484 551,741 ACCOUNTS RECEIVABLE 1,029 - 1,029 DUE FROM OTHER FUNDS 137,632 - 137,632 INVESTMENTS: CERTIFICATE OF DEPOSIT-540 DAYS 151,050 - 151,050 MONEY MARKET ACCOUNT 505,936 6,556 512,492 SBA ACCOUNT 3,070 1,364 4,434 SBA ACCOUNT(RESTRICTED) 13,687 28,548 42,235 SBA RESERVES 1,628 - 1,628 SBA RESERVES(RESTRICTED) 1,644 - 1,644 CONSTRUCTION FUND - 1,225,517 1,225,517 FMV ADJUSTMENT (2,697) (5,022) (7,719) TOTAL CURRENT ASSETS 1,304,236 1517,447 2,621,683 NONCURRENT ASSETS: INTANGIBLE ASSETS,NET - 38,627 38,627 CAPITAL ASSETS: LAND - 288,459 288,459 CONSTRUCTION IN PROGRESS - 1,835,968 1,835,968 IMPROVEMENTS,NET - 6,777,592 6,777,592 EQUIPMENT,NET - 110,121 110,121 TOTAL NONCURRENT ASSETS - 9,050,767 9,050,767 TOTAL ASSETS 1,304,236 10,368,214 11,672,450 LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE 14,558 33,133 47,691 RETAINAGE PAYABLE - 304,164 304,164 DUE TO OTHER FUNDS - 137,632 137,632 DEPOSITS - 32,950 32,950 BONDS AND LOANS PAYABLE CURRENT - 497,303 497,303 OTHER CURRENT LIABIUTIES - 3,215 3,215 TOTAL CURRENT LIABILITIES 14,558 1,008,397 1,022,955 NONCURRENT LIABIUTIES: BONDS AND LOANS PAYABLE,LONG-TERM - 4,005,730 4,005,730 TOTAL NONCURRENT LIABILITIES - 4,005,730 4,005,730 TOTAL LIABILITIES 14,558 5,014,127 5,028,685 NET ASSETS INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT - 4,547,735 4,547,735 RESERVES-ASSET REPLACEMENT - 50,000 50,000 UNRESTRICTED - 756,352 756,352 ASSIGNED TO OPERATING RESERVE 105,018 - 105,018 UNASSIGNED 1,184,660 - 1,184,660 TOTAL NET ASSETS $ 1,289,678 $ 5,354,087 $ 6,643,765 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS REPORT DATE:6/412012 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. Page 1 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending May 31,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF MAY-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 1,393 $ 2,994 $ 1,601 143.25% $ 1 Net Incr(Decr)in FMV-Invest - - 1,481 1,481 0.00% - Interest-Tax Collector - - 24 24 0.00% 7 Special Assmnts-Tax Collector 435,400 435,400 375,297 (60,103) 86.20% 2,811 Special Assmnts-Discounts (17,416) (17,416) (12,013) 5,403 68.98% 84 TOTAL REVENUES 420,074 419,377 367,783 (51,594) 87.55% 2,903 EXPENDITURES Administrative P/R-Board of Supervisors 7,000 4,667 4,500 167 64.29% 500 FICA Taxes 536 357 344 13 64.18% 38 ProlServ-Engineering 26,000 17,333 9,438 7,895 36.30% - ProfServ-Legal Services 12,500 8,333 22,677 (14,344) 181.42% 3,146 ProfServ-Mgmt Consulting Sery 27,539 18,359 18,359 - 66.67% 2,295 ProfServ-Property Appraiser 6,530 6,530 6,531 (1) 100.02% - ProfServ-Special Assessment 8,974 8,974 8,974 - 100.00% - Auditing Services 3,750 3,750 3,500 250 93.33% 3,500 Communication-Telephone 100 67 16 51 16.00% 1 Postage and Freight 1,500 1,000 743 257 49.53% 91 Rental-Meeting Room 300 200 225 (25) 75.00% 25 Insurance-General Liability 8,270 6,202 5,845 357 70.68% - Printing and Binding 2,000 1,333 776 557 38.80% 331 Legal Advertising 2,200 1,467 493 974 22.41% 75 Miscellaneous Services 400 267 835 (568) 208.75% - Misc-Assessmnt Collection Cost 8,708 8,708 7,266 1,442 83.44% 58 Misc-Web Hosting - - 119 (119) 0.00% 119 Office Supplies 650 433 169 264 26.00% 46 Annual District Filing Fee 175 175 175 - 100.00% - Total Administrative 117,132 88,155 90,985 (2,830) 77.68% 10,225 Field Contracts-MgmtServices 103,821 69,214 67,545 1,669 65.06% 8,444 Contracts-Landscape 79,440 52,960 52,960 - 68.67% 6,620 Electricity-Streetlighting 13,000 8,664 10,929 (2,265) 84.07% 1,376 Utility-Irrigation 7,200 4,800 9,256 (4,456) 128.56% 1,477 R&M-Renewal and Replacement 20,000 13,333 8,577 4,756 42.89% 661 R&M-Roads&Alleyways 6,000 4,000 - 4,000 0.00% - Capital Outlay 73,481 48,988 - 48,988 0.00% - Total Field 302,942 201,959 149,267 52,692 49.27% 18,578 TOTAL EXPENDITURES 420,074 290,114 240,252 49,862 57.19% 28,803 Report Date:6/4/2012 Prepared by: Severn Trent Management Services Page 2 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending May 31,2012 ANNUAL YTD ACTUAL. ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAY-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures - 129,263 127,531 (1,732) 0.00% (25,900) Net change in fund balance $ - $ 129,263 $ 127,531 $ (1,73k 0.00% $ (25,900) FUND BALANCE,BEGINNING(OCT 1,2011) 1,162,147 1,162,147 1,162,147 FUND BALANCE,ENDING $ 1,162,147 $ 1,291,410 $ 1,289,678 Report Date:6/4/2012 Prepared by: Severn Trent Management Services Page 3 a St — 8 O § § 282. 28 § 8, 48828 �, p . . Y e- ~ O O ' O 4 T a Ili 1 T. 0Of_ Q Op O h u) ■n Qa h. - a N N 09 CO C $b `" M .^- N N N u aO c6 op N d or5 e= w, m < f .. V' 1Q-' ..c 94 aa O a ~ m ^ pp n l.9 C 2 S c N A m 7 to r ^ 2 L N m O.' ti N b m I- N F- OO 90,112 VI co OE us W m r a,T 10 w ■ O CD 4 m N Z as w 3 2 �, w Q of pp p (�O S ff f ei � m 0 IL Q w .P a p h a h c Nf tf N ( ta b o s "' a d V m F .. m ti u� e m N 12 R 3 w - m "°� po p� Er;-) k- 47 ,5:3, ' Qi m �. 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F i a. 2 2 k 2 Co § f2 ¢ 22 i§A\§ ' ƒ \ a. 1 | ■ e � "a � � $)ff� P. § a } C 0. cr $ e m g ) vi f/2f2 - L. t -00 ® _ 77 } §§\j ' } \ ` i / &7 k§\� ' } a \ ■ � S2m , , R - z �z,o � C o § > ■ I a 2 E H e k &. a .2i7 .0 2 TS q ■ f/ /« k « J 2 7/ � � 2 % E . a J ` § kA # * g3 } k ) ] k 0 § - DM J § Cl§ . ƒ PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending May 31,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAY-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 5,448 $ 3,632 $ 2,192 $ (1,440) 40.23% $ - Water Revenue 40,000 26,667 29,887 3,220 74.72% 3,302 Sewer Revenue 60,000 40,000 46,296 6,296 77.16% 5,051 Irrigation Fees 100,000 66,667 54,840 (11,827) 54.84% 7,793 Net Ina(Deer)In FMV-Invest - - 2,757 2,757 0.00% - Special Assmnts-Tax Collector 1,135,025 1,135,025 978,346 (156,679) 86.20% 7,327 Special Assmnts-Discounts (45,401) (45,401) (31,316) 14,085 68.98% 220 Other Miscellaneous Revenues - - 3,535 3,535 0.00% 525 TOTAL OPERATING REVENUES 1,295,072 1,226,590 1,086,537 (140,053) 83.90% 24,218 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 4,667 4,500 167 64.29% 500 FICA Taxes 536 357 344 13 64.18% 38 ProlServ-Engineering 26,000 17,333 9,438 7,895 36.30% - ProlServ-Legal Services 12,500 8,333 22,677 (14,344) 181.42% 3,146 ProfServ-Mgmt Consulting Sery 27,652 18,435 18,435 - ' 66.67% 2,304 ProfServ-Property Appraiser 17,024 17,024 17,025 (1) 100.01% - ProiServ-Special Assessment 7,855 7,655 7,655 - 100.00% - ProfServ-Utility Billing 15,821 10,547 8,816 1,731 55.72% 57 Auditing Services 3,750 3,750 3,500 250 93.33% 3,500 Communication-Telephone 100 67 16 51 16.00% 1 Postage and Freight 1,000 667 478 189 47.80% 60 Rental-Meeting Room 300 200 225 (25) 75.00% 25 Insurance-General Liability 8,270 6,202 5,845 357 70.68% - Printing and Binding 1,500 1,000 582 418 38.80% 249 Legal Advertising 1,600 1,067 424 643 26.50% 55 Miscellaneous Services 1,100 733 1,440 (707) 130.91% 120 Misc-Assessmnt Collection Cost 22,701 22,701 18,941 3,760 83.44% 151 Office Supplies 750 500 198 302 26.40% 53 Total Personnel and Administration 155,259 121,238 120,539 699 77.64% 10,259 Water-Sewer Comb Services Contracts-Mgmt Services 311,599 207,733 202,647 5,086 65.03% 25,331 Contracts-Other Services 2,000 2,000 1,750 250 87.50% - Communication-Teleph-Field 3,768 2,512 2,261 251 60.01% 297 Utility -General 80,000 53,333 54,289 (956) 67.86% 6,646 R&M-Irrigation 10,000 6,667 35,317 (28,650) 353.17% 280 R&M-Water Plant 10,000 6,667 21,849 (15,182) 218.49% 840 R&M-Waste Water Plant 25,000 16,667 39,654 (22,987) 158.62% 875 Misc-Bad Debt - - 2,079 (2,079) 0.00% - Misc-Licenses&Permits 4,500 4,500 4,375 125 97.22% - Report Date:6/4/2012 Prepared by: Severn Trent Management Services Page 6 i PORT OF THE ISLANDS water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending May 31,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAY-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Cap Outlay-Irrigation 10,000 6,667 - 6,667 0.00% - Cap Outlay-Water Plant 3,697,180 2,464,787 2,782,721 (317,934) 75.27% 131,635 Cap Outlay-Waste Water Plant 30,796 20,531 10,136 10,395 32.91% 74 Capital Reserve 25,000 16,667 - 16,667 0.00% - Total Water-Sewer Comb Services 4,209,843 2,808,731 3,157,078 (348,347) 74.99% 165,978 Debt Service Principal Debt Retirement 480,440 480,440 - 480.440 0.00% - Interest Expense 174,920 174,920 102,037 72,883 58.33% 87,460 Total Debt Service 655,360 655,360 102,037 553,323 15.57% 87,460 TOTAL OPERATING EXPENSES 5,020,462 3,585,329 3,379,654 205,675 67.32% 263,697 Operating income(loss) (3,725,390) (2,358,739) (2,293,117) 65,622 61.55% (239,479) Change in net assets $ (3,725,390) $ (2,358,739) $ (2,293,117) $ 65,622 61.55% $ (239,479) TOTAL NET ASSETS,BEGINNING(OCT 1,2011) 7,647,204 7,647,204 7,647,204 TOTAL NET ASSETS,ENDING $ 3,921,814 $ 5,288,465 $ 5,354,087 Report Date:6/4/2012 Prepared by: Severn Trent Management Services Page 7 I 11 m 3 4$ $ g o a� o § G3o $ mo2 otig8f�i1�^.eg1g � FP, L0 J -8 -g rn r y F 0 5Q QQ O $ m �u�i - 0 wk 0 m m SS '- < chi u�i v g pRi • $ Q — H�i a N m ,+a " m d of m n W of vi ro R W 4.1 - !'p H C r" .a 0 31O Q § 4 - 1 a H G m ▪ Q W . 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YOC a_F F� .z z g z z_a s ,33333=m- m Sus CiArgIggnIncei Y N N N N N N N N N N N N N N N yy Y m m w m A A A A A m r Uo 0.0.00.00000000 C .ltl00 N p v X O O N N C p W Y C Q Q P co co 0 ?z° °v°7.44 4 .V 4 4.4: °a°a a°a St- i PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Non Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2012 ALLOCATION BY FUND Discount/ Gross Date Net Amount (Penalties) Collection Amount General Water/Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2012 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation% 100% 28% 72% 10/26/11 $ 8,861 $ 501 $ 181 $ 9,543 $ 2,646 $ 6,897 11/15/11 $ 142,077 $ 6,040 $ 2,900 $ 151,017 $ 41,869 $ 109,148 11/30/11 $ 487,695 $ 20,735 $ 9,953 $ 518,383 $ 143,721 $ 374,661 12/08/11 $ 306,388 $ 13,013 $ 6,253 $ 325,653 $ 90,287 $ 235,366 12/22/11 $ 36,014 $ 1,263 $ 735 $ 38,012 $ 10,539 $ 27,473 01/25/12 $ 57,463 $ 1,622 $ 1,173 $ 60,258 $ 16,707 $ 43,552 02/28/12 $ 31,900 $ 585 $ 651 $ 33,136 $ 9,187 $ 23,949 03/29/12 63,314 $ 79 $ 1,292 64,685 17,934 46,751 04/27/12 $ 140,164 $ (206) $ 2,860 142,818 39,596 103,222 05/21/12 $ 10,233 $ (304) $ 209 10,138 2,811 7,327 TOTAL $ 1,284,109 $ 43,328 $ 26,206 $ 1,353,643 $ 375,297 $ 978,346 %Collected 86.20% 86.20% 86.20% ITOTAL OUTSTANDING $ 216,783 I $ 60,103 1$ 156,680 I Year Parcel ID Description Amount _Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy Total Delinquent Parcels 239,255 Report Date:6/4/2012 Page 12 • Port of the Islands Community improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through May 31,2012 Bond Issued(construction Account) $5,500,000.00 Source of Funds:Interest Earned $7,561.83 Use of Funds: COI ($42,700.00) COI(casts transferred to checking account but not yet paid) ($5,000.00) Disbursements Water Treatment Plant ($4,234,344.93) ($4,282,044.93) Adjusted Balance in Construction Account May 31,2012 $1,225,516.90 2.Funds Available For Construction at May 31,2012 Book Balance of Construction Account at May 31,2012 $1,225,516.90 Construction Funds available at May 31,2012 v _ $1,225,516.90 3.Investments-BB&T at May 31,2012 Estimated Type Yield Principal Construction Fund: 0.12% $1,225,516.90 ADJ:Outstanding Amounts Due $0.00 Balance at May 31,2012 $1,225,516.90 Page 13 i Port of the Islands Community Improvement District Construction Schedule AMOUNT OF CAPITAL 1 Water Treatment REQ.# Date CONTRACTOR REQUISITION OUTLAY COI Plant _ COI 10/20/10 Greenberg Traurig $10000.00 $10,000.00 COI 10/20/10 BB&T $2,700.00 $2,700.00 COI 10/2010 Severn Trent Management Svcs $15,000.00 $15,000.00 COI 11/02/10 Dan Cox $15,000.00 $15,000.00 1 11/09/10 Port of the Islands CID(reimb) $321,537.00 $321,537.00 $321,537.00 2 11/18/10 South Florida Excavation $26,503.75 $26,503.75 $26,503.75 3 11/24/10 Naples Dally News $151.02 $151.02 $151.02 4 01/04/11 Century Link $26,310.88 $26,310.88 $26,310.88 5 12/16/10 South Florida Excavation $16,008.90 $18,008.90 $18,008.90 6 02/01/11 Hole Mantes $2,56125 $2,561.25 $2,561.25 7 02/01/11 Hole Mantes $16,200.00 $16,200.00 $16,200.00 8 02/01/11 Hole Mantes $13,206.91 $13,206.91 $13,206.91 9 02/10/11 Benchmark EnviroAnalytical,Inc. $1,019.00 $1,019.00 $1,019.00 10 02/17/11 HoleMOntes $1,982.50 $1,982.50 $1,982.50 11 03/07/11 Hole Montes $6,250.00 $6,250.00 $6,250.00 12 03/16/11 South Florida Excavation $12,762.00 $12,762.00 $12,762.00 13 03/29/11 Cardinal Contractors $27,000.00 $27,000.00 $27,000.00 14 04/06/11 Hole Mantes $13,850.00 $13,850.00 $13,850.00 15 05/05/11 South Florida Excavation 618,58725 $18,587.25 $18,58725 18 05/16/11 Cardinal Contractors $95,028.80 $95,028.60 $95,028.60 17 05/19/11 Hole Mantes $39,565.00 $39,565.00 $39,565.00 16 06/14/11 KW Controls $1,038.60 $1,038.60 $1,038.60 19 06/14/11 Cardinal Contractors $196,572.08 $196,572.08 $196,572.08 20 07/06/11 Hole Montes $19,575.00 $19,575.00 $19,575.00 21 07/22/11 Cardinal Contractors $170,192.15 $170,182.15 $170,192.15 22 07/27/11 Hole Montes $22,325.00 $22,325.00 $22,325.00 23 08/19/11 Cardinal Contractors $156,352.50 $156,352.50 $156,352.50 24 08/30/11 Hole Mantes $19,700.00 $19,700.00 $19,700.00 25 09/16/11 South Florida Excavation $6,971.40 $6,971.40 $6,971.40 26 09/16/11 South Florida Excavation $4,601.85 $4,601.85 $4,601.85 27 09/16/11 Cardinal Contractors $278,692.77 $278,892.77 $278,892/7 28 09/27/11 Michael Evans Computers $3,255.00 $3,255.00 $3,255.00 29 10/17/11 Cardinal Contractors $85,41629 $85,416.29 $85,41629 30 11/03/11 Hole Mantes $832.50 $832.50 $83250 31 11/03/11 Hole Montes $43,975.00 $43,975.00 $43,975.00 33 11/23/11 KW Controls $24,337.00 $24,337.00 $24,337.00 Total FY 2011 $1,717,261.20 $1,874,581.20 $42,700.00 $1,674,561.20 32 11/14/11 Cardinal Contractors $266,314.14 $266,314.14 $266,314.14 34 12/15/11 South Horida Excavation $4,601.85 $4,601.65 $4,601.85 35 12/15/11 BCI Technologies $7,121.33 $7,12133 $7,121.33 36 12/15/11 ITT Water Equipment Tech $586,766.70 $586,766.70 $586,766.70 37 12/16/11 Cardinal Contractors $647,523.09 $647,523.09 $647,523.09 38 12/30/11 Hole Montes $43,672.50 $43,672.50 $43,672.50 39 01/24/12 Hole Montes $25,609.59 $25,609.59 $25,609.59 40 01/24/12 Cardnal Contractors $174,822.68 $174,822.68 $174,822.68 41 01/30/12 KW Controls $73,011.00 $73,011.00 $73,011.00 42 02/24/12 Cardinal Contractors $240,416.36 $240,416.36 $240,416.36 43 03/15/12 Cardinal Contractors $246,740.07 $246,740.07 $246,740.07 44 04/05/12 Hole Monies $48,232.19 $48,232.19 $48,232.19 45 04/23/12 Cardinal Contractors $89,577.03 $89,577.03 $89,577.03 46 05/09/12 ITr Water Equipment Tech $30,577.50 $30,577.50 $30,577.50 47 05/16/12 Cardinal Contractors $62,629.20 $62,629.20 $62,829.20 48 05/17/12 KW Controls $12,168.50 $12,168.50 $12,168.50 Total FY 2012 $2,559,783.73 $2,559,783.73 $0.00 $2,559,783.73 Grand Total $4,277,044.93 $4,234,344.93 $42,700.00 $4,234,344.93 Interest FY 2011 Interest $5,743.88 FY 2012 Interest $1,817.95 $7,501.83 Page 14 i ca as a 1 i I y € ypam g It 0=6-- w 3'a i_.1. tlJ S S ,N N N 1-1--y N R .- r N R R,.f u LL to o m LO ii NHM NN NNNNNNN MyM N 8 m g8M P s N v `f R R Si• :,r7 �.:. 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O p t 8 tut: # ER22Res ,§ m g -- 0-E2'± P II ot IIII 6 ggg I 5k. ,1,3 33 3 IilII Ijji!:lhil F 4 IV 2z° tha c ii�2i23 *'133 is** *I m;m Qe § 4 Port of the Islands Improvement District Cash Flow Projections genera/Fund 30-.Tun 31-3u1 31-Aug 30-Sep 2012 2012 2012 2012 Cash Beginning Balance $1,001,891 $1,120,595 $1,088,591 $1,058,447 Cash Inflow $26,981 $374 $374 $100,160 Cash Outflow ($31,352) ($32,378) ($30,528) ($31,056) CD Investment $0 $0 $0 $0 Add: Due from WS Fund $137,632 $0 $0 $0 Less:Current Liabilities(as of 5/31/12) ($14,558) $0 $0 $0 Total Estimated Cash Balance $1,120,595 $1,088,591 $1,058,447 $1,127,550 Cash Receipts Special Assessments-Levy $26,607 $0 $0 $33,496 Special Assessments-Delinquent(prior yr) $0 $0 $0 $66,290 Special Assessments-Discount $0 $0 $0 $0 Interest $374 $374 $374 $374 Total Cash Inflow $26,981 $374 $374 $100,160 Operating Expenditures Administrative P/R-Board of Supervisors $500 $500 $500 $1,000 FICA Taxes $38 $38 $38 $77 Profserv-Engineering $4,141 $4,141 $4,141 $4,141 ProfSery-Legal Services $2,835 $2,835 $2,835 $2,835 Profsery-Mgmt Consulting Sery $2,295 $2,295 $2,295 $2,295 Annual Audit $0 $0 $0 $0 Telephone $2 $2 $2 $2 Postage and Freight $93 $93 $93 $93 Rental-Meeting Room $25 $25 $25 $25 Insurance-General Liability $0 $1,860 $0 $0 Printing 6 Binding $306 $306 $306 $306 Legal Advertising $427 $427 $427 $427 Miscellaneous Services $105 $105 $105 $105 Misc:Assessmnt Collection Cost $835 $0 $0 $0 Office Supplies $21 $21 $21 $21 Total Administrative $11,622 $12,648 $10,788 $11,326 Maintenance Contracts-Mgmt Services $8,443 $8,443 $8,443 $8,443 Contracts-Landscape $6,620 $6,620 $6,620 $6,620 Electricity-Streetlighting $1,365 $1,365 $1,365 $1,365 Utility-Irrigation $1,157 $1,157 $1,157 $1,157 R&M-Renewal 6 Replacement $2,145 $2,145 $2,145 $2,145 R6M-Roads $0 $0 $0 $0 CIP* $0 $0 $0 $0 Total Maintenance $19,730 $19,730 $19,730 $19,730 Total Cash Outflow $31,352 $32,378 $30,518 $31,056 "NOTES: Estimated CIP casts for the anticipated FY 2012 projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in September 2012. The District has a CO maturing in September 2013 in the amount of$151,050. Page 17 i Port of the Islands Improvement District Cash Flow Projections Water and Seiner Enterprise Fwd 30-Jun 31-Jul 31-Aug 30-Sep 2012 2012 2012 2012 Cash Beginning Balance $1,293,921 $406,553 $369,684 $334,675 Cash Inflow $87,200 $16,652 $16,652 $275,747 Cash Outflow-Expenses ($496,424) ($53,521) ($51,661) ($492,253) Add:Prepaid Items $0 $0 $0 $0 Less:Due to General Fund ($137,632) $0 $0 $0 Less:Current Liabilities(as of 5/31/I2) ($340,512) $0 $0 $0 Total Estimated Cash Balance $406,553 $369,684 $334,675 $118,169 Cash Receipts Special Assessments-Levy $70,548 $0 $0 $86,131 special Assessments-Delinquent(prioryr.: $0 $0 $0 $172,964 Special Assessments-Discount $0 $0 $0 $0 Water/Sewer/Irrigation Revenue $16,378 $16,378 $16,378 $16,378 Interest/Miscellaneous $274 $274 $274 $274 Total Cash Inflow $87,200 $16,652 $16,652 $275,747 Operating Expenditures Administrative P/R-Board of Supervisors $500 $500 $500 $1,000 FICA Taxes $38 $38 $38 $77 ProfServ-Engineering $4,141 $4,141 $4,141 $4,141 ProfSery-Legal Services $2,835 $2,835 $2,835 $2,835 Prof Serv-Mgmt Consulting Sery $2,304 $2,304 $2,304 $2,304 Utility Billing $2,302 $1,102 $1,102 $1,102 Annual Audit $0 $0 $0 $0 Telephone $2 $2 $2 $2 Postage and Freight $85 $85 $85 $85 Rental-Meeting Room $25 $25 $25 $25 Insurance-General Liability $0 $1,860 $0 $0 Printing&Binding $230 $230 $230 $230 Legal Advertising $294 $294 $294 $294 Miscellaneous Services $180 $180 $180 $180 Mlsc.-Assessmnt Collection Cost $3,760 '$0 $0 $0 Office Supplies $25 $25 $25 $25 Total Administrative $16,720 $13,621 $11,761 $12,299 Maintenance Contracts-Mgmt Services $25,331 $25,331 $25,331 $25,331 Contracts-Other Services $0 $0 $0 $250 Communication-Teleph-Field $283 $283 $283 $283 Utility-General $6,786 $6,786 $6,786 $6,786 R&M-Irrigation $2,500 $2,500 $2,500 $2,500 R&M-Water Plant $2,500 $2,500 $2,500 $2,500 R&M-Waste Water Plant $2,500 $2,500 $2,500 $2,500 Capital Reserve $0 $0 $0 $0 CIP* $439,804 $0 $0 $439,804 Total Maintenance $479,704 $39,900 $39,900 $479,954 Debt Service Principal and Interest $0 $0 $0 $0 Total Debt Service $0 $0 $0 $0 Total Cash Outflow $496,424 $53,521 $51,661 $492,253 °NOTES Estimated GIP costs for the anticipated FY 2012 projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in September 2012. Page 18 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Operating Revenues Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $2,090 $2,177 $12,786 $13,496 $14,106 Total Operating Revenues $420,074 $420,161 $430,770 $431,480 $432,090 Operating Expenditures Administrative $117,132 $119,844 $123,439 $127,142 $130,957 Maintenance $224,461 $229,423 $236,306 $243,395 $250,697 Total Operating Expenditures $341,593 $349,267 $359,745 $370,537 $381,653 Capital Expenditures CIP Projects $78,481 $70,894 $0 $0 $0 Total Capital Expenditures $78,481 $70,894 $0 $0 $0 Estimated Beginning Cash Balance $1,127,550 $1,278,600 $1,349,625 $1,410,568 Estimated Ending Cash Balance* $1,127,550 $1,278,600 $1,349,625 $1,410,568 $1,461,005 WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY2012 FY2013 FY2014 FY2015 FY2016 Operating Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water/Sewer/Irrigation Revenue $200,000 $208,000 $208,000 $208,000 $208,000 Interest/Miscellaneous $5,448 $2,838 $591 $490 $321 Total Operating Revenues $1,295,072 $1,300,462 $1,298,215 $1,298,114 $1,297,945 Operating Expenditure Administrative $155,259 $157,319 $157,319 $157,319 $157,319 Maintenance $471,867 $437,783 $450,916 $464,444 $478,377 Total Operating Expenditures $627,126 $595,102 $606,235 $621,763 $635,696 Capital Expenditures CIP Projects $3,737,976 $50,000 $54,796 $54,796 $64,796 Total Capital Expenditures $3,737,976 $50,000 $54,796 $54,796 $64,796 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $118,169 $118,169 $97,993 $64,188 (Estimated Ending Cash Balance $118,169 $118,169 $97,993 $64,188 $6,281 *Includes$151 K CD maturing in September 2013. 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