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Minutes 11/12/2012MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, November 12, 2012 at 9:00 a.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Gary McClellan Assistant Secretary Ron Rellinger Assistant Secretary Bob Nocera Assistant Secretary Also present were: Cal Teague District Manager Sam Marshall District Engineer Tom Read Cedar Hammock Golf & Country Club Tony Santariga Master Association Liaison Larry Minamyer Supervisor Elect The following is a summary of the discussions and actions taken at the November 12, 2012 Cedar Hammock Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the October 15, 2012 Meeting "There being no comments,, On MOTION by Mr. McClellan seconded by Mr. Cook with all in favor, the minutes of the October 15, 2012 meeting were annroved. • Mr. Cook acknowledged today as Mr. Rellinger's last meeting after serving eight years on the CDD Board. THIRD ORDER OF BUSINESS Old Business November 12, 2012 Cedar Hammock CDD A. Discussion of Water Use Permit and Maintenance of Water Levels in the Irrigation Lake • Mr. Teague addressed the Water Use Permit (WUP) and the summary provided by Mr. Susdorf. o Entrix will be submitting the RIA to SFWMD. • Mr. Marshall noted the field inspection requested by SFWMD is routine. • Discussion followed on the WUP. B. Review of Revised Structural Analysis of Bulkheads • Mr. Marshall reported on his conversation with Mr. Jim Hirst, Structural Engineer, regarding the repairs to the bulkheads. • There are no systematic failures; the repairs needed are individual areas. • It is proposed Mr. Hirst. be the Structural Engineer for the Board. He will conduct field inspections along with the contractor and provide input when repairs are proposed. He will also conduct inspections when repairs are done. • Mr. Cook noted the Board believes there are bulkhead repairs which need to be addressed immediately and some which can be done when there is a golf course shutdown. o Mr. Marshall will ask Mr. Hirst to provide a detailed list of work to include when he recommends the repair be done with an estimated cost. • Mr. Nocera addressed coordination with the Golf Course Committee and if nothing is done by 2014, the golf course contractor should be considered as the party who will do any repair work on the bulkheads for the District. o Discussion followed on bulkhead repairs. o Mr. Read noted he will be happy to extend the golf course shutdown to help get repairs done if any immediate repairs require more than the typical eight days. • Mr. Rellinger suggested Mr. Hirst provide photos along with the list of repairs. C. Review of Storm Water System Maintenance Efforts 2 November 12, 2012 Cedar Hammock CDD • Mr. Teague reported the Club will be doing the maintenance when the water levels recede. D. Update on Road Maintenance Work • Mr. Teague noted he does not see much road work being done. • Mr. McClellan noted the specific spots on the circle have been done. • Mr. Nocera met with the contractor at the various sites. • The Board expressed concern if the contractor understood the work to be performed. Discussion followed on the road maintenance. • Mr. Read will arrange for Mr. Nocera to meet with the parking lot contractor /superintendent for an opinion on the areas identified for repairs and a proposal for doing the repairs correctly. o Mr. Marshall addressed if Board will tell the current contractor the repairs were not done properly and that he will have a chance to fix his work. The Board needs to consider how they will closeout with the current contractor. o Mr. Teague will speak with the contractor today. FOURTH ORDER OF BUSINESS New Business • Mr. Teague reported on a discussion regarding the preserve acreage and what is committed; what is not committed; and permit requirements. • Mr. Teague and Mr. Marshall reviewed the permit and provided copies along with the mitigation plan and CH. • There are three conservation areas - C3 is 3.62 acres; C2 is 91.32 acres; and Cl is 40.86 acres. The requirement through the permit for preserve area is 94.77 acres which includes an upland wetlands area. • Mr. Marshall addressed permitting for preserves. • Discussion followed on whether there is District property available for improvement opportunities. o Mr. Cook noted the Golf Course Committee is discussing a variety of actions - increase lakes, fill in lakes, move golf cart paths. 3 November 12, 2012 Cedar Hammock CDD o Mr. Teague stated if it is minor deviations and you work with SFWMD you might have a chance. • Discussion followed on possible golf course changes and SFWMD permit modifications. The information from staff will be given to the Golf Course Engineer but there will be no CDD expenditures going forward. o Mr. Marshall noted any changes to lakes require an application to SFWMD. • Mr. Teague explained the lakes are a stormwater retention system. • Mr. Read reported he and Mr. Mohlberg were named the golf course project managers by the Master Association. When Kip Schultz was hired they checked to make sure he had significant experience in South Florida with county government and SFWMD permitting. FIFTH ORDER OF BUSINESS Manager's Report A. Financial Report for September, 2012 • Mr. Teague outlined the financial report. On MOTION by Mr. Cook seconded by Mr. McClellan with all in favor, the September, 2012 financials were accepted. • Mr. Teague addressed reserves noting Fund Balance is $350,000. • Discussion followed on reserves, allocations and the Capital Planning spreadsheet. • A review of the Capital Plan will be placed on the agenda for the December meeting. SIXTH ORDER OF BUSINESS Attorney's Report There being no report, the next item followed. SEVENTH ORDER OF BUSINESS Engineer's Report There being no additional report, the next item followed. EIGHTH ORDER OF BUSINESS Supervisors Request There being none, the next item followed. 4 November 12, 2012 Cedar Hammock CDD NINTH ORDER OF BUSINESS Audience Comments • Mr. Santariga, HOA Liaison, reported the parking space paving will begin tomorrow. The Master Association agreed to install the sign mounted speed monitoring signs. • Discussion followed on the spaces to be paved. • Mr. Nocera noted the Building and Grounds Committee will be suggesting they consider other locations for employee parking, to include the maintenance building area. Discussion followed. • Mr. Santariga addressed the Maintenance Agreement with the HOA. • Mr. Teague noted when they discussed it last meeting no changes were suggested. • Discussion followed on the expense limits. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Vaselewski seconded by Mr. McClellan with all in favor, the meeting was adjourned. f � Calvin Teague Secretary 5 rank Vasele ski Chairman