Loading...
Agenda 09/10/2012CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT AGENDA Monday September 10, 2012 9:00 a.m. Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard Naples, Florida 1. Roll Call 2. Approval of the Minutes of the June 25, 2012 Meeting 3. Old Business A. Discussion of Water Use Permit and Maintenance of Water Levels in the Irrigation Lake B. Review of Revised Structural Analysis of Bulkheads C. Review of Storm Water System Maintenance Efforts 4. New Business A. Review of Road Maintenance Proposals 5. Manager's Report A. Discussion of FY 2014 Budget Public Hearing Date B. Financial Report for July, 2012 6. Attorney's Report 7. Engineer's Report 8. Supervisors Request 9. Audience Comments 10. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR OCTOBERS, 2012 at 9:00 A.M. n.: a av,ygpyf4 -.gds• V1, } s .i' S a„ - •:J 1 - • x• ' 'LE Kt James E. Hirst & Associates, Inc. CIVIL AND STRUCTURAL ENGINEERING MARINE STRUCTURES August 17, 2012 Mr. Calvin Teague District Manager Severn Trent Services Via Email: cteague @severntrentms.com RE: Structural Inspection of Various Timber Bulkheads found at Cedar Hammock Dear Mr. Teague: On April 20, 2012, accompanied by Mr. Miles Jordan of this office, I made a limited visual structural inspection of the various bulkheads at Cedar Hammock Golf Course. Six sections of timber bulkhead were identified from a map provided. Bulkhead lines A and B are located adjacent to the Davis Boulevard entrance and bulkheads C, D, E and F are located adjacent the CR951 entranceway. A couple of bulkhead location deviations were noted. Bulkhead line C was indicated to be on the west side only of an island. However, it was found completely surrounding the island. A similar condition was noted at bulkhead D where the bulkhead to be inspected was indicated at its western alignment only. It was found with an eastern alignment as well. Both of these bulkhead alignments were added to those inspected. The only deviations from this occurred at portions of bulkhead lines D and E where, due to landscaped entry security features, several smaller sections of bulkhead were inaccessible. In addition, we noted that there was another similar bulkhead at the driving range which had not been identified for inspection. Bulkhead Detailing In general, all of the bulkheads were typically constructed. They consist of ten inch (10 ") butt measured piles spaced on about five foot (5') centers with two horizontal lines of support consisting of 3x8 timbers mounted in the weak direction. At the top there is a 3x8 horizontal cap piece and typically located 3' -10" from the top is a 3x8 wale line. Continuously placed 2x8 vertical sheet planks are supported by the cap piece, the wale piece and 2x8 vertical sheet planking penetration into the bottom several 309 Airport Road North Phone (239)261 -4567 Naples, Florida 34104 Fax (239)263 -0541 inches. At the top of mounted cap piece with immediately beneath an planks. Condition of Materials r the wall is another 2x8 horizontally a layer of filter cloth anchored draped down behind the 2x8 vertical sheet The general condition of the timbers was found to be good. None were found with any serious systematic deterioration from weather or insect attack. All of these timbers had originally been treated with CCA (Chromate Copper Arsenate Type C). Most of this green treatment has leached out of the elements above the bottom of the bulkheads. However it is clear that up to this time this treatment has been very effective. Structural Element Condition In general the condition of all the various timber elements of the bulkhead appeared to be good. There were a few minor failures found scattered around but none of these could be considered systematic or serious. Examples include occasionally found broken or split 3x8 wales or broken vertical 2x8 sheet planks immediately above their penetration into the bottom. In general the seawalls were found straight and vertical with very few locations of minor rotation encountered. nfortunateiy none of the detailing of the dead man and tieback system was accessible and their condition is unknown. However, there was no visual evidence of any tieback system failure. Inspection Description The bulkheads were inspected in each case in a map clockwise direction. ocations were identified by the pile number from the beginning. At the pile locations indicated, measurements were taken of the adjacent pile spacing and retained earth height. Bulkhead Analysis No original construction drawings were available. The pile lengths are unknown. If drawings had been available, this analysis would have simply been a reoccupation of the original design calculations. However, without the pile lengths we have attempted to analyze the bulkhead for a prediction of the typical pile lengths. Other assumed parameters of analysis include soil properties which are based upon commonly encountered local soils and practice. Page 2 of 9 The passive width of the timber piles has been assumed at 12 ". The user defined pressures are applied for the width of the active earth pressures between each pile. If the as -found pile lengths are on the order of 14' we can say that this analysis closely reflects the as -built condition of the typical bulkhead. Subse uent to this inspection, the uestion was posed as to an estimate of remaining useful life for this system as inspected. As I mention above, the only current sign of systematic deterioration is the bleaching out of the exposed timbers. e would estimate approximately ten years plus before this system will express conditions which would prompt the consideration of complete replacement. Page of 9 B HEAD A Pile Number 3 7 11 15 19 24 27 31 34 BRO EN 38 43 48 53 57 59 BRO EN 62 65 69 72 75 A E A E Pile Spacing Retained Height 4' -9" 4' -3" 4'r-9'f 6'-0" 5' -0" 6' -6" 5' -0" 6' -6" 5' -2" 6' -8" 4' -10" 6' -4" 5' -0" 6' -10" 5' -0" 6' -11" 5' -0" 6' -10" 4' -9" 6' -11" 5' -0" 6' -6" 5' -0" 6' -7" 5' -0" 6' -7" 5' -2" 7• -0" INACCESSIB E 4' -10" 7' -1" 5' -0" 7' -0" 5' -0" 7' -0" 5' -0" 7' -0" 5' -0" 6' -2" Page of 9 PI E N MBER PI E SPACING RETAINED HEIGHT 2 4'-6" 4'-0" 4 V-9" 61-0" 6 41-61f 6'-6" 9 5'-0" 61-9/f 12 5'-0" 7'-0" 15 5' -0" 7' -0" 19 5'-0" 7'-0// 23 5' -0" 7' -0" 27 S IGHT ROTATION 5' -0" 7' -0" 30 5'-0" 7'-0" 34 5' -0" 6' -9" 38 51-0" 6' -6" 42 5'-0" 61-91/ 46 5' -0" 61-8" 50 5' -0" 6' -10" 54 V-6" 61-8" 57 V-9/1 6'-4" Page of 9 B HEAD C PI E N MBER PI E SPACING RETAINED HEIGHT 1 ADJACENT BRIDGE 4' -10" 6' -3" 4 5'-0" V-10" 8 5' -0" 6'-6" 12 5' -0" 6' -8" 16 51-0/' 61-10" 20 5' -0" 6' -10" 25 5'-0" 6'-11" 30 5' -0" 6' -10" 35 51-0" V-10" 40 51-4" 6' -10" 45 51-0/1 V-10" 50 5' -0" 7' -0" 55 ADJACENT BRIDGE 5' -0" 7' -1" 60 5' -0" 6' -9" 65 5' -0" 6' -8" 70 5' -0" 6' -8" 75 5'-2" 6'-7" 80 5' -0" 6' -6" 85 5' -0" 6' -8" 90 51-01, 6' -10" 95 5' -0" 6' -4" 100 5' -0" 6' -8" 105 5' -0" 7' -1" 110 ADJACENT BRIDGE 5' -0" 6' -8" Page of 9 B HEAD D PI E N MBER PI E SPACING RETAINED HEIGHT 1 5' -0" 4' -6" 5 4' -6" 61-0" 10 5' -0" 6' -2" 15 51-0" 61-8" 20 IC FAI RE 5' -0" 7' -0" 39 5' -0" 7' -0" 42 4' -6" 7' -4" 46 ADJACENT BRIDGE 5' -0" 7' -2" 47 ADJACENT BRIDGE 5' -0" 7' -10" 50 51-0/1 7'-10" 55 5' -0" 7'-3" 60 5' -0" 6' -6" 65 5' -0" 71-5" 70 5'-0" 6' -6" 75 5' -0" 6' -0" 80 5' -4" 5' -10" Page of 9 B HEAD E PI E N MBER PI E SPACING RETAINED HEIGHT 1 5' -0" 2' -6" 5 5' -0" 5' -10" 10 5'-0" 6'-8" 15 5'-4" 61-8" 20 5' -6" 5' -11" A REMAINING PI ES ARE INACCESSIB E Page of 9 B HEAD F PI E N MBER PI E SPACING RETAINED HEIGHT 1 ADJACENT BRIDGE 4' -6" 7' -2" 5 5' -0" 6' -9" 10 5' -0" 7' -0" 15 5' -0" 7' -0" 20 5' -0" 7' -4" 25 5' -0" 7' -6" 30 4' -6" 8' -0" 35 5#-0" U-11" 40 5' -0" 6' -8" 45 5' -0" 6' -8" 50 5' -4" 6' -10" 55 5' -0" 6' -11" 60 4' -6" 6' -8" 65 5' -4" 6'-10" 70 5' -0" 6'-11" 75 5' -0" 7' -0" 80 5' -0" 6' -6" 85 5' -0" 6' -6" 90 5' -0" 6' -9" 95 5' -0" 6' -10" 100 5' -0" 7' -4" 105 ADJACENT BRIDGE 5' -0" 7' -10" 110 5' -0" 7' -2" Page 9 of 9 �� Cardno ENTRIX Shaping the Future MEMORANDUM To: Calvin Teague Cedar Hammock Community Development District From: Gary Susdorf Cardno ENTRIX Re: Cedar Hammock Water Use Permit 11-0 1711 -W Date: September 7, 2012 Provided below are summaries of the status of the water use permitting, wetland monitoring, and water quality (SALT) monitoring for Cedar Hammock. Water Use Permit The modification application has been submitted and is currently undergoing review by South Florida Water Management District staff. The application is requesting a modification to reduce the number of withdrawal facilities from the currently permit seven wells to four wells and to add an allocation from the surface water system. It should be noted that there is no increase requested in the irrigated acreage or currently permitted allocations. The modification application requests that the allocation from the Lower Tamiami Aquifer be reduced and redistributed through a revised irrigation well network. The allocation requested from the surface water system is equal to the reduction in groundwater withdrawals. As has been previously noted, the eastern portion of the site is not the most appropriate location for additional wells due to the brackish water quality. The water quality in the western portion of the project makes that area of the site a better choice for water supply. Therefore, the water use permit modification requests that the four wells permitted in the western portion of the project (existing and operational wells 1 and 2, existing well 4, and proposed well 6) be retained and that the three permitted wells located in the eastern half of the project (existing wells 3 and 5, and proposed well 7) be eliminated from the permit. It should also be noted that well 6 will be repositioned from its currently proposed location on the north side of Lake 6 to the south side of the lake for better access to electrical supply. Wetland Monitoring The second wet season monitoring event was conducted yesterday, September 6, 2012. The wetland ecologists report that the wetlands all appear to be doing well. Three of the four transects were very wet, water levels seem to be fluctuating normally, and minimal nuisance /exotic species were observed. The second annual report will be prepared and submitted to the SFWMD next month. SALT Monitoring Water quality data is collected from the four SALT monitoring wells, from the two operational production wells, and from the irrigation supply lake. The chloride concentrations measured in the SALT monitor wells in the eastern portion of the site show that Lower Tamiami Aquifer groundwater quality is mildly brackish. The chloride concentrations fluctuate throughout the year and range from approximately 240 mg /I up to approximately 380 mg /I in both the upper and lower monitoring zones (drinking water quality standards classify water with chloride concentrations less than 250 mg /I as potable). The water quality in the western monitor wells, in the production wells, and in the irrigation supply lake are all fresh (chloride concentration less than 250 mg /1). Water quality in the western monitor wells has remained relatively stable with chloride concentrations generally less than 100 mg /l. The production well water quality fluctuates seasonally with chloride concentrations less than 200 mg /I. Lake water quality also fluctuates seasonally and varies dependant on the amount of recharge. Chloride concentrations in the lake are generally less than 100 mg /I during the wet season and increase to around 150 mg /I during the dry season. No noticeable water quality degradation has been noted during the SALT monitoring period of record. V� LA I I P7 To: Cal Teague From: Bob Nocera Date: 812/2012 Rea A Crack Report Cal, 1 have re- inspected the cracked areas previously reported and have attached enlarged versions of the map provided, showing four (4) areas requiring attention. The specific areas are shown with red line and /or yellow highlights on the attached maps. They include: • Building 3830 Sawgrass Way: The road pavement abutting the covered concrete parking area is cracked or broken along its entire length, approximately 190 lineal feet. • Buttonwood Way. The cracking on this road is located at or near the cul -de- sac_ At the front there is one area about 12' in length and one area about 18' in length. In the circle there is a12' long crack and three areas of shorter cracks, 2' to 4' in length. • Wax Myrtle Run: All of the cracks on this road are located continuously from the rear of the circle to an area approximately 40' in front of the circle, totaling approximately 179 lineal feet. • Cordgrass Way: There are two areas of cracking on this road. First, the right side from about 45' in front up to the right rear of the circle has continuous cracking over about 142 lineal feet. Then the left portion of the circle from the front to the left rear has cracking over about 81 lineal feet. Please refer the drawing and if you need further explanation, feel free to contact me. 1 #a f Ak - � °k§ a- \c ) ca @A�g ) I k ak )# §$ H §9 §9 ©gym o f { f 7 f ° 0 2 k k � k ( m 2 § \ i lm!: ( � §ate § 0 x M 0@ 2 2 cm N e C11 ( § k 2 ■ � a � � » a � ; & & a & U � o & e E ! § e k 0 � ca -0 ^ EM - w 7 ~ E 7 k § 2 0 . ° 2 ) D § ! = o 2 & 2 ) ! 2 f / � \ § , ) ! { 2 C � © / \ k L } § § 2 - ) a | $ § 0 f } g £ I % ) / k 2 J k ) ) co September 5, 2012 Severn Trent Services 5911 Country Lakes Drive Fort Myers, FL 33905 United States T: +1 239 245 -7118 F: +1 239 245 -7120 www.severntrentms.com The Cedar Hammock CDD is seeking a contractor to repair 683 LF of road cracks throughout the Community, a removal and replacement of street area approximately 200 sq. feet all cracks are identified on the maps provided. If your firm is interested in bidding on the project the scope of services are described below: Clean out and repair the cracks in the road throughout the Cedar Hammock Community The quote should include the following: • Price per LF • Price per Sq Ft You may inspect the property at your convenience. The cracks are located at the following addresses: • 3830 Sawgrass Way approximately 190 LF • Button Way near the cul -de -sac approximately 46 LF • Wax Myrtle Run from the rear of the circle to the front of the circle approximately 179 LF • Cordgrass Way right rear of circle approximately 187 LF • Cordgrass Way left portion of the circle approximately 81 LF All bids should include proof of insurance, references and be delivered to Severn Trent no later than September 7, 2012. Bids can be emailed, mailed or dropped off to: bcolaonseverntrentservices.com and eteague Cry s everntrentms.com Severn Trent Management Service Attn: Barbara Colao 5911 Country Lakes Drive Fort Myers, FL 33905 T: +239 - 245-7118 ext 300 If you have any questions please feel free to ask. Thank you, Barbara Colao Page 1 of 1 Correspondence should be addressed to: Severn Trent Environmental Services, Inc. Cedar Hammock Community Development District Financial Report July 31, 2012 Prepared by Cedar Hammock Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet ........................... ............................... Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances GeneralFund ........................... ............................... Page 2 SUPPORTING SCHEDULES Non -Ad Valorem Special Assessments ........................... ............................... Page 3 Cash and Investment Report ........................... ............................... Page 4 Suntrust Bank Reconciliation .............................. I........................... Page 5 Check Register & Invoice Copies ........................... ............................... Page 6 - 15 Cedar Hammock Community Development District Financial Statements (Unaudited) July 31, 2012 Cedar Hammock Governmental Fund Community Development District Balance Sheet July 31, 2012 ACCOUNT DESCRIPTION GENERAL FUND ASSETS Cash In Bank $ 65,091 Investments: Certificates of Deposit - 450 Days 25,000 Money Market Account 288,557 TOTAL ASSETS $ 378,648 Accounts Payable $ 12,151 TOTAL LIABILITIES 12,151 FUND BALANCES Assigned to. Reserved - Operating Reserves 19,073 Reserved - Roadways 121,375 Reserved - Bulkheads 40,000 Reserved - Bridges 9,477 Reserved - Lakes 14,627 Unassigned. 161,945 TOTAL FUND BALANCES $ 366,497 TOTAL LIABILITIES & FUND BALANCES $ 378,648 Prepared by: Report Date: 8/27/2012 Severn Trent Management Services Page 1 CEDAR HAMMOCK General Funds -All Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending July 31, 2012 ANNUAL ADOPTED YTD YTD VARIANCE ($) JULY -12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest - Investments $ 3,000 $ 2,500 $ 908 $ (1,592) $ 90 6 Special Assmnts- Tax Collector 279,653 279,658­_ ` 279,6,5D; . (3) 700 ba Special Assmnts- Discounts (11,186) (11,186) (10,223) 963 21 TOTAL REVENUES 271,467 270,967 270,335 (632) 811 EXPENDITURES Administrative ProfServ- Engineering 2,000 1,667 11,684 (10,017) 925 ProfSery -Legal Services 2,000 1,667 295 1,372 - ProfSery -Mgmt Consulting Sery 31,533 26,279 26,278 1 2,628 ProfServ- Property Appraiser 4,195 4,195 2,097 2,098 - ProfServ- Special Assessment 2,718 2,718 2,718 - Auditing Services 6,250 6,250 5,250 1,000 - Communication - Telephone 50 40 9 31 1 Postage and Freight 750 625 468 157 143 Insurance - General Liability 4,700 4,700 5,500 (800) - Printing and Binding 750 625 970 (345) 200 Legal Advertising 2,000 1,668 1,145 523 - Misc -Bank Charges 1,000 832 479 353 41 Misc- Assessmnt Collection Cost 5,593 5,593 5,389 204 14 Office Supplies 250 210 298 (88) 44 Annual District Filing Fee 175 175 175 - - Total Administrative 63,964 57,244 62,755 (5,511) 3,996 Field NZ� ProfServ-Field Management - - 500 (500) -� Contracts -Water Mgmt Services 3,000 2,500 '10,500 ,.• (8,000) 1,200 Contracts -Water Quality 7,200 6,000 9x01.., (3,201) - R &M- Bridge 3,000 2,500 2,500 - R &M -Lake 3,000 2,500 6' 7,750 (5,250) 7,750 R &M -Plant Replacement 5,000 4,167 - 4,167 - Misc- Contingency 3,303 2,753 10,523 (7,770) - Reserve - Bridges 47,000 47,000 18,197 28,803 5,978 Reserve - Bulkheads 47,000 47,000 - 47,000 - Reserve - Lakes 42,000 42,000 - 42,000 Reserve - Roadways 47,000 47,000 23,625 23,375 - Total Field 207,503 203,420 80,296 123,124 14,928 TOTAL EXPENDITURES 271,467 260,664 143,051 117,613 18,924 Net change in fund balance $ - $ 10,303 $ 127,284 $ 116,981 $ (18,113) FUND BAL, BEGINNING (OCT 1, 2011) 239,213 239,213 239,213 FUND BALANCE, ENDING $ 239,213 $ 249,516 $ 366,497 Report Date: 8/27/2012 Prepared by: Severn Trent Management Services Page 2 Cedar Hammock Community Development District Supporting Schedules July 31, 2012 Cedar Hammock Community Development District Non -Ad Valorem Special Assessments (Collier County Tax Collector - Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2012 Date Received Net Amount Received Discount / (Penalties) Amount County Exp Amount Gross Amount Received Assessments Levied $279,650 Allocation % 100% 10/31/11 $ 1,137.53 $ 64.26 $ 23.21 $ 1,225.00 11/15/11 43,722.21 11848.00 892.29 46,462.50 11/30/11 84,624.96 3,598.00 1,727.04 89,950.00 12/08/11 92,201.83 3,916.50 1,881.67 98,000.00 12/22/11 6,796.54 239.76 138.70 7,175.00 01/25/12 15,263.48 437.52 311.50 16,012.50 02/27/12 10,115.07 178.50 206.43 10,500.00 03/29/12 5,817.28 14.00 118.72 5,950.00 05/03/12 2,239.79 (10.50) 45.71 2,275.00 05/25/12 353.29 (10.50) 7.21 350.00 06/21/12 1,059.87 (31.50) 21.63 1,050.00 07/05/12 706.58 (21.00) 14.42 700.00 TOTAL $ 264,038.43 $ 10,223.04 $ 5,388.53 $ 279,650.00 % COLLECTED 100.00% TOTAL OUTSTANDING $ _ Report Date: 8/22/2012 Prepared by: Severn Trent Management Services Page 3 Cedar Hammocks Community Development District Cash and Investment Report July 31, 2012 General Fund Account Name Bank Name Investment Type Checking Account - Operating SunTrust Bank n/a Certificate of Deposit 1st So Bank 18 month CD Money Market Account Florida Shores Public Funds MMA A// Funds Maturity Yield Balance n/a 0.10% $ 65,091 8/6/13 0.75% 25,000 n/a 0.50% 288,557 Total $378,648 Report Date: 8/27/2012 Prepared By: Severn Trent Management Services Page 4 Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 07 -12 Statement Date 07/31/12 G/L Balance ($) 65,091.35 Statement Balance 66,091.35 G/L Balance 65,091.35 Outstanding Deposits 0.00 Positive Adjustments 0.00 - -- _.._._...__.. - -..__ Subtotal 66,091.35 Subtotal 65,091.35 Outstanding Checks 1,000.00 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 65,091.35 Ending Balance 65,091.35 Difference 0.00 Posting Cleared Date Document Type Document No. Description Amount Amount Difference Checks 06/26/12 Payment 1427 HOME DEPOT 12,219.94 12,219.94 0.00 06/26/12 Payment 1428 SEVERN TRENT ENVIRONMENTAL 2,717.10 2,717.10 0.00 07/10/12 Payment 1430 FEDEX 140.08 140.08 0.00 07/18/12 Payment 1431 CEDAR HAMMOCK GOLF & COUNTRY C 5,977.50 5,977.50 0.00 07/24/12 Payment 1432 CARDNO ENTRIX 600.00 600.00 0.00 Total Checks ......... . .... .. . ... .. . ... . . ... .. .... .. . . . .... ... .... 21,654.62 21,654.62 0.00 Deposits 07/05/12 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 6/28/1 706.58 706.58 0.00 07/20112 ACH DEBIT SUNTRUST ANALYSIS FEE -JUNE 2012 -40.65 -40.65 0.00 07131/12 ACH CREDIT SUNTRUST INTEREST ING -JULY 2012 6.04 6.04 0.00 Total Deposits ......... . ... ... .... ..... . ..... .... ..... . .......... .. 671.97 671.97 0.00 Outstanding Checks 06/26/12 Payment 1429 SOUTH FLORIDA WATER MANAGEMENT 1,000.00 0.00 1,000.00 Total Outstanding Checks ... . ... ... .... ..... . ..... ... ..... ......... .... 1,000.00 Page 5 ee § ( ) k0 -& \ / \ . �jk k C11,31 01 6 « J � / \k § (D LO ° e a \ LL § 16 / f & § ƒ/ » ) 0 Ad / ® to )J E D cm — && ) / c �� \§ § E° ��� �5« }} 0 LU m § i 2 i;7 E © Q ©� E ■ @§\ - // 2 §K • EE ± §' a ��] \} /k f W §0 §0 R �$ / IL C0 § J §K / c 0 ¥/ \ G \ § U. o . }\ \ 'CO) j . / \ ) ( o $ w $ / b) m \ §§ § \ § & / / � \, j $ §r0v / o 4h U! § }) k §§ §k(§ \ ee