LAB Minutes 08/15/2012 c
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Naples, Florida, August 15, 2012 BY:
LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular
session at 10:00 a.m. in the Headquarters Branch Library with the following members
present:
CHAIR: Doris J. Lewis-District-4 Fiala p✓
Hiller r
VICE-CHAIR: Loretta Murray-District- 1 Henning -rik
Connie Bettinger-Hennink-District- 3 Coyle ✓'
Carla Grieve-District-2 Colette >G
Rochelle Lieb-District- 5
ALSO PRESENT: Marilyn Matthes, Library Director
Roberta Reiss, Literacy Coordinator
Steve Carnell, Interim Public Services Administrator
Lisseth Weschler, Administrative Assistant
APPROVAL OF MINUTES
Mrs. Lewis asked for additions or corrections to the minutes of June 15, 2012. A few
minor corrections were noted. Ms. Bettinger-Hennink moved to approve the minutes, Mrs.
Lieb seconded and the motion was carried unanimously that the minutes be approved as
corrected.
LITERACY PROGRAM REPORT
Mrs. Reiss reported the following:
• The Conversation Club will start in September and run through December.
• On September 4th, the four week series of library basic computer classes will
commence.
• The library will be able to fill the classes with a maximum of seven to eight
students.
• David Chalick has invited a representative from SW Florida Works program to
provide LSTA Grant Program training for our staff. The training will take place
on September 19th at the East and Golden Gate Branches.
• Roberta Reiss, will meet with the new executive director from School on
Wheels, to provide a program update.
REPORT OF OFFICERS
None
COMMUNICATIONS
Mrs. Lieb discussed a newspaper article that did not list the library in the disclaimer.
Marilyn Matthes will contact the organization.
Misc. Corres:
1 Date:
Item#: 1`..Z -2 tq tb
Copies to:
UNFINISHED BUSINESS
1) Employee of the Month —July
• Mrs. Murray nominated Ellen Tanner for the July employee of the month.
Mrs. Grieve seconded the nomination and the motion passed.
Employee of the Month -August
• Mrs. Murray nominated Sharon Berrueta for the August employee of the
month. Mrs. Lieb seconded the nomination and the motion passed.
2) Meeting Room Policies—Minor corrections were noted for the fee schedule and
they were updated. Ms. Bettinger-Hennink moved to accept these fees as
amended. Mrs. Lieb seconded and the motion carried unanimously.
3) Social media update—The update will be scheduled for our September LAB
meeting.
NEW BUSINESS
1) Steve Carnell , Interim Public Service Administrator, introduced himself
• Mr. Carnell stated that he is here to assist the library system, and Mrs.
Matthes, with the budgeting system and acquiring additional staffing.
• Mrs. Matthes has reduced the budget by five percent this year she also has
State Aide money she can spend for hiring employees
2) Outside use of Library facility policy
• Mrs. Matthes stated she would discuss our current policy with the county
attorney after the elections.
3) Long range plan update
• Ms. Bettinger-Hennink moved to accept these minor grammatical
corrections as amended and approve the recommended annual work plan.
Mrs. Lieb seconded the motion. It carried unanimously.
4) Annual update report (AUIR)
• Mrs. Matthes stated that the update is based on population changes. The
report also indicates how the library is doing at the current moment and the
anticipated money needed to maintain the level of service.
5) Name Change: Orange Blossom Headquarters.
• Mrs. Matthes would like the LAB members to consider this option.
6) Collier Connects Grant policy
• Ms. Bettinger-Hennink moved to accept these changes with staff input as
amended and approve the fee schedule. Mrs. Lieb seconded and the
motion carried unanimously.
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GENERAL CONSIDERATIONS
Ms. Bettinger-Hennink stated the turnout for the Adult summer reading program event was
great. She mentioned a few concerns:
• The bookmarks were scheduled for distribution on June 4th and some
employees were not aware of the procedure because this was a new
program
• The bookmarks also should have been turned in July 23rd, but the program
ran until July 31St. the dates on the bookmarks were confusing.
• Ms. Bettinger-Hennink suggested that participation from a younger crowd
should be encouraged
Mrs. Grieve stated show your Library Card during September and 9 et a discount at local
businesses is a new promotion.
DIRECTOR'S REPORT
Mrs. Matthes reported the following:
The library has now purchased a bar code scanner for each library locations that
enables a patron to use a smart phone in lieu of a library card.
Current Statistics: Mrs. Matthes distributed a list indicating that the library is thirty
thousand ahead in circulation from last year. She is optimistic it will continue to
increase.
Staffing updates:
• Lisseth Weschler's previous part-time position will be filled. The opening
has been advertised and the process is slow.
• A part-time employee from the Marco Island branch is retiring.
• A part-time employee from the Naples Regional branch is retiring.
• An employee from Headquarters transferred to Immokalee.
Charles Schwab donated fifty dollars to the library, through a "donor advise"fund.
REPORT OF THE FRIENDS
Mrs. Grieve stated the following:
• We have one more speaker in the lecture series to schedule for 2013 and it
is sold out.
• The two new employees are working out well.
• The Friends annual report was distributed by mail to all members.
• Work continues on the Red, White&Roulette program for November.
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ADJOURNMENT
There being no further business to come before the Library Advisory Board, Ms. Bettinger-
Hennink moved to adjourn, Mrs. Murray seconded by and motion was carried
unanimously. The meeting was adjourned at 12:00 p.m.
Approved by:
Doris J. Lewis 1,
Chair, Library Advisory Board
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