LAB Minutes 04/18/2012 Naples, Florida,April 18, 2012 BY:
LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session
at 10:00 a.m. in the Headquarters Library with the following members present:
CHAIR: Doris J. Lewis
VICE-CHAIR: Loretta Murray
Connie Bettinger-Hennink Fiala
Carla Grieve Hiller
Henning -r l�
Coyle
ABSENT: Rochelle Lieb Colette 'xi
Roberta Reiss, Literacy Coordinator
ALSO PRESENT: Bob Murray, Guest
Bill Pappalardo, Executive Director of the Friends
Marilyn Matthes, Library Director
Lisseth Weschler,Administrative Assistant
APPROVAL OF MINUTES
Mrs. Lewis asked for additions or corrections to the minutes of March 21, 2012. A few minor
corrections were noted. Ms. Murray moved to approve the minutes, seconded by Mrs.
Bettinger-Hennink and the motion was carried unanimously that the minutes be approved as
corrected.
LITERACY PROGRAM REPORT
In the absence of Mrs. Reiss, Literacy Coordinator,there was no Literacy Program Report.
REPORT OF OFFICERS- None
COMMUNICATIONS
Mrs. Grieve shared a brochure that included a full page about programs offered at the library
and sponsored by the Friends. They coordinate with the first ArtsNaples World Festival,
highlighting Russian culture. Denise McMahon will be on the Dave Elliott show today to talk
about the Money Smart Program. There is an article in Life in Naples highlighting the Friends
fifty-fifth birthday.
UNFINISHED BUSINESS
1) Employee of the month—April
• Mrs.Grieve nominated Opal Vann for employee of the month. Ms. Bettinger-
Hennink seconded the motion. Motion passed.
a. Request to leave name of nominator on form
• Motion was passed to keep the nominator's name off the EOM form.
2) June meeting
Misc. Cores:
• Mrs. Lewis noted that the meeting can still be held at the Immoka`ee branch on
June 20.2012. Date: • \g t t'
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Item#: IR i4
Copies to
3) Internet Policy Revisions
• Mrs. Matthes handed out a draft of the Computer and Internet Policy. Some
corrections were noted. Mrs. Murray moved to approve. Ms. Bettinger-Hennink
seconded the motion. Motion passed unanimously.
Mrs. Matthes will send the Computer and Internet Policy to the County Attorney's office for
final approval for legal sufficiency.
NEW BUSINESS:
Mr. Bob Murray's expressed concerns about the Library meeting room policy:
• The South Regional Library was constructed for citizens to conduct meetings and it
is sitting idle.
• If a meeting starts before the library closes, the meeting should be allowed to
continue.
Mrs. Matthes reported:
• A formal request for legal service was sent to County Attorney's office. They
recommended to not allow the use of a county facility after hours because of liability
issues. Risk Management concurred.
• Mrs. Matthes will email a copy of the legal request to Mr. Murray.
Ms. Bettinger-Hennink stated:
• When early elections take place and a public building is open, it creates a
perception problem when patrons want to use it even though the library is closed.
• When the community center is open there has to be a county employee present.
Mrs. Grieve asked:
• How long of an extended time after we close do you think the library will be open?
Mrs. Murray asked:
• When people use this facility what is the agreement? Is there insurance that they
have to have? Mrs. Matthes replied, that currently there is no insurance required.
• Jennifer Edwards pays for any extra employee hours during early voting.
Mrs. Lewis stated:
• This topic will be on the agenda for next month.
• Board members asked Mrs. Matthes to draft a policy change that allowed use after
hours when the program started before the library closed.
GENERAL CONSIDERATIONS
Ms. Bettinger-Hennink stated: She has been to every Volunteer appreciation event this year.
DIRECTOR'S REPORT
• Mrs. Matthes reported:
• The Headquarters and Immokalee branch have open full-time positions.
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• The Headquarters branch had to trade off a position to keep a reference.We will
transfer an employee from another location to Headquarters Circulation.
• Two employees are currently on FMLA.
• The library has met the 5%decrease in budget.
o Instead of reducing library hours,funds from both State Aid to Libraries
and the Trust Fund will be used to hire several year-round temporary
employees.
• State Aid and Trust fund money will also be used to purchase library materials.
• The library is currently up-dating and changing the library e-mail system.
• Print circulation in March is down.When electronic counts are added,the deficit
should decrease some. Final figures will be available at the next LAB meeting.
REPORT OF THE FRIENDS
Mr. William Pappalardo introduced himself and spoke about his back ground. He is the new
Friends Executive Director.
Mrs. Grieve and Mr. Pappalardo stated :
• The Nick Linn Lecture summer program will be held at the Bentley Village and co-
sponsored by the Friends and Bentley Village.
• The Friends of the Library newsletter has been distributed.
• Linda Fasulo, former Friends Executive Director, will continue to work with the Nick
Linn Lecture Series by booking authors.
• The Friends of Library brochure has been translated into Spanish.
• The Friends website will be expanding and will be more interactive.
ADJOURNMENT
There being no further business to come before the Library Advisory Board, Mrs. Lewis moved
to adjourn, seconded by Mrs. Bettinger-Hennink and carried unanimously. The meeting was
adjourned at 11:55 a.m.
Approved by: 04`—
Dons J. Lewis
Chair, Library Advisory Board
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