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LAB Minutes 03/21/2012 IR 77/1 Naples, Florida, March 21, 2012 BY: • LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session at 10:00 a.m. in the Headquarters Library with the following members present: CHAIR: Doris J. Lewis VICE-CHAIR: Loretta Murray Rochelle Lieb Fiala Connie Bettinger-Hennink Hiller !Henning ABSENT: Carla Grieve Coyle f::oletta ALSO PRESENT: Marilyn Matthes, Library Director Roberta Reiss, Literacy Coordinator Lisseth Weschler,Administrative Assistant APPROVAL OF MINUTES Mrs. Lewis asked for additions or corrections to the minutes of February 15, 2012. A few minor corrections were noted. Mrs. Lewis moved to approve the minutes, seconded by Ms. Lieb and the motion was carried unanimously that the minutes be approved as corrected. LITERACY PROGRAM REPORT—Mrs. Reiss stated: • They have completed four sessions of our first literacy computer use program. • They are going to offer a second class with more advanced computer skills. • Danielle Sanchez will be compiling a Spanish language survey for the East Naples branch. Some of the questions on the survey will ask what kind of computer help people need. Danielle has also been working on a Spanish language display which will help the Spanish speaking participants be aware of different services, lectures and learning situations the library offers. • The literacy program requires that participants go through a set number of hours on their computer-based English learning. When the potential person cannot use the computer they cannot be part of the program. The participants are very anxious to become comfortable with a computer REPORT OF OFFICERS-None COMMUNICATIONS - Mrs. Lieb mentioned that she really appreciated the library staff newsletter. Mrs. Matthes stated the newsletter is put together by April Ristau and the copies come from individual people. The newsletter is printed monthly and if you want to view it from home you can go log on to staff.collier-lib.org. UNFINISHED BUSINESS Misc. Corres: 1) Employee of the month—March • Ms. Bettinger-Hennink nominated Nicole Duquette for emplime of the month. Mrs. Lieb seconded the motion. Motion passed. 1 Item#: 1 C9=2A Ito Copies to: 2)June meeting— •Mrs. Murray mentioned that we need to discuss the June meeting dates in the meeting next month NEW BUSINESS: 1) Internet Policy Revisions Mrs. Matthes stated the following: • She is trying to make the new policy easier to understand without needing to read so much. • Currently it does not include using computers for illegal activities. The library needs to have a plan for disabling the filter for legitimate research. • It needs to consider the Children's Internet Protection act. (CIPA). • This policy has gone to the state attorney for comments. o Other policies needing revision include the meeting room policies and the collection development policy. Mrs. Matthes handed out the Circulation stats and mentioned: • In January circulation is up slightly less than 3%and February 5%, but brings the total to date 3,225 items higher than the same period last year. • Mrs. Lieb asked if the amount of seasonal library cards have gone up at the Naples branch. o Mrs. Matthes replied that the report does not allow us to check on a period in the past. In order to do that, she must keep track of library cards on a monthly basis. • Mrs. Lieb asked about whether a newcomers brochure is available and whether the library is listed. Mrs. Matthes replied and said the County had just updated it. 2)Staffing: Mrs, Matthes stated the following: • Staff is interviewing to replace 1.5 FTEs at Headquarters. • We have received forty applications for a computer position at Headquarters. • We think we have permission to replace a full-time employee Immokalee branch but, it has not been advertised. • Steve Carnell is our new interim Public Service Director. • One of the drivers hurt his back last week. • A Job Bank temporary employee from Vanderbilt has given her two weeks notice to take another full-time permanent job. • The other Job Bank employees are here through the first week of May. • Claire Oss is retiring at the end of May. 3)Mid-year budget cut Mrs. Matthes stated: • We were not part of the budget cut. 2 • Our division will be meeting Thursday afternoon and the FY2013 budget is on the agenda. GENERAL CONSIDERATIONS • Mrs. Bettinger-Hennink stated: • Cat in the Hat was a success in Golden Gate. She read Green Eggs and Ham seventeen times and to thirty-one classes. • She has been to every volunteer appreciation event and made it a point to tell the volunteers that the libraries are down 30%of employees and stressed the importance of volunteers. • If the Library board members get a chance they should visit with the volunteers and the variety of experience they have and the history they bring to our Library branches. • One Volunteer mentioned that she does not like the requirement to be fingerprinted. • She also mentioned school starts the 201h of August and it will not be a conflict for our August meeting. • Marilyn McKay, at the volunteer appreciation lunch, reported that volunteer hours at Naples Regional is the equivalent to four full-time employees • Claudia, Naples Regional, commented to Mrs. Bettinger-Hennink that she thought the five dollar fee for computer usage was too high. • Mrs. Murray stated: She went to a book signing for a local writer Jacqueline Buyze who wrote a book about what lawyers do. She would like to buy ten books and donate them to the libraries.Jacqueline will be autographing all ten books. DIRECTOR'S REPORT • Mrs. Matthes stated: • Jeff Lytle wrote in his column that the library had passes for the children museum. But this has not happened yet. The Museum is looking for sponsors to pay for the program. • Library applied for the a-rate refund support for intemet access for the coming year.We are proposing to increase our capacity band width by July 1St e The a-rate request also included support for long distance calls so that the library can eliminate the printing of most notices and use only phone notices and e-mail notices.A few notices will still have to be printed. e There are many snowbirds and tourists who have long distance numbers • The Library received a great comment from someone who was very happy with the down loadable books.They have encouraged her son into actually reading and listening to books. She was very grateful for the service. REPORT OF THE FRIENDS 3 • • Mrs. Grieve was not able to attend but still she sent me an e-mail and reported the following: • Bagels and Books club breakfast was held at the Hilton on Monday, March 5th about two hundred people attended. The speaker was Deborah Crombie. The committee is accumulating a book list from the book club members for publicizing in the Friends of the Library Newsletter and/or on the Friends of the Library website.They are still trying to work with the book club as library supporter • Linda Fasulo, the Executive Director of the Friends of the Library, is retiring at the end of May. Currently Linda lives in Punta Gorda and the commute is too long. • Mrs.Matthes mentioned they are interviewing this week for a new Executive Director and have good applicants.The organization really needs someone to coordinate all the volunteers and the paper work. • Mrs. Grieve also sent her first two articles to eBella magazine and one to Life in Naples, in response to their requests for information about the Friends of the Library. • The Red,White and Roulette will be held on November 2nd at the Waldorf- Astoria Hotel in Naples. • Annual book sale preview night for Friends of the Library members took place Thursday, March 15th. • Mrs. Matthes mentioned that individual branches will again hold fall book sales. • The Library and the Friends are having the pot luck at the Headquarters branch for the employees,friends and family on March 30th • Ms. Bettinger and Mrs Lewis stated: They both had a negative experience with one of the employees while she was renewing her membership for Friends of the Library. Mrs. Matthes will check on it. ADJOURNMENT There being no further business to come before the Library Advisory Board, Mrs. Lewis moved to adjourn, seconded by Ms. Bettinger-Hennink and carried unanimously. The meeting was adjourned at 11:35 a.m. Approved by: 11. )‘ Doris J. Lewis Chair, Library Advisory Board 4