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CCLAAC Minutes 10/08/2012 ramrang October 8, 2012 rJ BY: MINUTES OF THE MEETING OF THE CONSERVATION COLLIER LAND ACQUISITION ADVISORY COMMITTEE Naples, Florida, October 8, 2012 LET IT BE REMEMBERED,the Conservation Collier Land Acquisition Advisory Committee, in and for the County of Collier, having conducted business herein, met on this date at 9:00 A.M. in REGULAR SESSION at North Collier Regional Park Administration Building, Conference Room A Naples, Florida with the following members present: CHAIRMAN: Bill Poteet Fiala VICE CHAIR1 IAN: Clarence Tears Hiller v Tony Pires Henning <1A* Jeffrey Curl Coyle Colette Jeremy Sterk �� Lauren Gibson Tracy Dewrell Todd Allen John Burton, II ALSO PRESENT: Alexandra Sulecki, Conservation Collier Coordinator Jeff Wright, Assistant County Attorney Melissa Hennig, Conservation Collier Land Manager Barry Williams, Director,Parks and Recreation Christal Segura, Conservation Collier Land Manager Tony Ruberto, Project Manager, Facilities Ed Finn, Sr. Budget Analyst Misc. Comes: Date: t\ 1 item#: LcT 2 W 1L{ ' r ies to: October 8,2012 I. Roll Call Chairman Poteet called the meeting to order at 9:00AM. Roll call was taken and a quorum was established. II. Approval of Agenda Mr. Curl moved to approve the Agenda. Second by Mr.Pires. Carried unanimously 9—0. III. Approval of July 9,2012 minutes Mr. Curl moved to approve the minutes of the July 9,2012 meeting as presented. Second by Mr. Pires. Carried unanimously 9—0. IV. Old Business A. Real Property Management Update Alex Sulecki reported the Triplett/Kania parcel is still in the probate process and it is anticipated the donation of the property to the County will be completed by the end of the year. B. Gordon River Greenway Project Update Alex Sulecki provided the document"Gordon River Greenway Project Update Conservation Collier Land Acquisition Advisory Committee—October 8, 2012"for information purposes. Under Committee member discussions,the following was noted: • Construction bids are due on October 30,2012 • Upon receipt of the construction bids, Staff will be in a position to more accurately identify each parties(Parks and Recreation/Conservation Collier)responsibility for the`cost sharing"components associated with the project. • Concern the current boardwalk design plans may not be compliant with the Americans with Disabilities Act requirements. • Staff to clarify who bears the costs (County or the consultant)when plans not in compliance with applicable codes or regulations are required to be amended. Alex Sulecki reported, once the bids are received a special meeting will be held to determine cost of any alternate materials the Committee may want to select for the boardwalk or lighting . Speaker Ellie Krier,Southwest Florida Land Preservation Trust reported the Design Team has identified 5 types of signs required for the project—Monument,Directional,Interpretive, Informational and Regulatory. The specifications for plaques and benches is under review by the Team. They are recommending a"no trash cans"policy and seeking input on the specifications of the bike racks from area bicycle groups. C. Pepper Ranch Capital Projects Update Alex Sulecki submitted a Memorandum to the Committee dated October 8,2012—"Subject: Pepper Ranch Improvements." She provided an overview of the proposed improvements including camp sites,restoring septic and water service,paving an entry drive,developing a parking lot, installing a card access gate and renovating the guest house for an on-site deputy living quarters. 2 mt. October 8, 2012 D. Pepper Ranch and Caracara Prairie Preserves Mitigation Update Budget Update Melissa Hennig submitted a Memorandum to the Committee dated October 8,2012— "Subject Pepper Ranch and Caracara Prairie Mitigation Update. " She reported the permits required to establish the banks are ongoing. It has come Staff's attention a County solid waste facilities project may require use of all of the available credits rendering implementation of the "bank" unnecessary. The Committee reviewed a video on the Program created by Todd Allen for display on "YouTube." E. Budget Overview and Update Alex Sulecki submitted the "Conservation Collier Land Management Trust Fund(174)Fiscal Year End 2012 Annual Update Projected Revenue and Expense FY 2013 through FY 2023"for consideration. She reported the document is part of the Conservation Annual Report and has been amended including revision of interest revenues downward to 0.57%annually through FY 2023. Additionally, inflation has not been considered and the projections will be subject to ongoing adjustment. She provided an overview of the document and recommended budget projections be reviewed in Subcommittee to assist in preparing future budgeting projections. The Committee expressed concern the projections may not be realistic as they lack cost of living increases, indicates an estimated a 0.57%interest revenue annually through FY23 and fails to consider other revenue sources(PHU's,etc.). Ed Finn,Budget Analyst stated the projections are a"planning document"and employ a conservative approach. The document is"fluid", subject to constant review with the ability to make adjustments based on conditions as they exist at that time. During Committee discussions, it was noted the County's investment policy prioritizes objectives, first and foremost is the preservation of capital and ensuring liquidity of the funds,with return on investments being low priority. The Committee requested Staff to provide a copy of the Clerk's investments policy to the members for their review. The Committee requested Staff to notify the Board of County Commissioners on the conservative approach and their concern on the parameters utilized for the revenue projections. Mr. Tears moved to recommend the Board of County Commissioners approve the Conservation Collier Land Management Trust Fund(174) Fiscal Year End 2012 Annual Update Projected Revenue and Expense FY2013 through FY2023." Second by Mr. Pires. Carried unanimously 9-0. 3 October 8, 2012 V. New Business A. Proposed CREW partnership Alex Sulecki reported CREW Land and Water Trust has expressed interest in partnering with the County in their acquisition of parcels in Unit 53 including paying for Y2 of the land costs if the County pays for the appraisals. CREW contacted the remaining property owners in area on potential conveyance to the County,and only one owner replied and was not interested given the amount of the offer. Staff, in conjunction with CREW intends to re-contact the landowners in the spring to determine any interest in their conveyance of land to the County. VI. Coordinator Communications Alex Sulecki reported: • Staff is working with CollierTV to produce a program on Pepper Ranch and Eagle Scout projects. • There will be a joint Ordinance Policy and Rules and Outreach Subcommittee meting scheduled for October 25,2012 to discuss the fee schedule for preserve usage. VII. Sub-Committee Meeting Reports A. Outreach—Tony Pires,Chair A meeting was held where the fee schedule for preserve usage,Pepper Ranch and the Program's brochure was discussed. B. Lands Evaluation and Management—Jeremy Sterk,Chair None C. Ordinance Policy and Procedures—Bill Poteet,Chair None VIII. Chair Committee Member Comments The Committee requested Staff to investigate the feasibility of video taping the meetings for re- broadcast on CollierTV. VIII. Public General Comments None IX. Staff Comments Alex Sulecki reported it may be necessary to convene a Special Meeting to discuss the Gordon River Greenway Project's construction bids. There being no further business for the good of the County,the meeting was adjourned by order of the chair at 10:40A.M. 4 October 8, 2012 Conservation Collier Land Acquisition Advisory Committee / M Bill Poteet,Ch man J j , These minutes approved by the Board/Committee on /,1c' °� t /&r ZCf z-- as presented t or as amended • i✓fr)•hC 5