Minutes 06/11/2012 • Golden Gate Estates Land Trust Committee
Gulf American Corporation(GAC)
Monday,June 11,2012
6:00 p.m.
Corkscrew Island Fire Control and Rescue District-Administration Office
13250 Immokalee Road,Naples, Florida
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IRCPJUrVinRrl
iala Karen Acquard-Chairman
Hiller Jeff Curl Vice-Chairman
Henning
Coyle — Pat Humphries Member
Colette — W. James Flanagan III–Member BY:
Vacant–Member
Michael Dowling, Sr. Property Management Specialist,Real Property Management
Guest: Barry Williams,Parks and Recreation Department
Handouts: Treasurer's Report
1. Call to Order: The meeting of the Golden Gate Estates Land Trust Committee was called to
order by Chairman Karen Acquard at 6:00 p.m.
2. Approval of Agenda – A motion was called by Karen Acquard, Jeff Curl made a motion to
approve and a second to the motion was made by Pat Humphries. There was no further discussion
and the Agenda was approved unanimously.
3. Approval of Minutes: Karen Acquard said she provided Michael with the correct spelling of
Chief Ginson for the minutes before final printing. Karen asked if anyone had any revisions
regarding the March 26th meeting and Jim asked for clarification regarding the School Board
property that was discussed by Jeff at the last meeting for the EMS station. Jeff confirmed it was
the 10 Avenue SE parcel. Jim then asked for clarification on the mandate for submitting the
Executive Summary for the Reserved List to the Board. Michael said that it was a departmental
policy established which was cited on a past Executive Summary for the List to be submitted to
the Board every five years. Jim asked if the values on the report will be updated annually and
Michael said they will be updated for the next meeting. Karen called for a motion to approve the
Minutes, Jeff made the motion to approve with the noted revisions, Pat seconded the motion and
all were in favor.
4. Revision to January 23, 2012 Minutes: The only change was the spelling of Chief Ginson's
name. Karen called for a motion, Pat made the motion, Jeff seconded the motion and all were in
favor.
5. Treasurer's Report: Michael read the Treasurer's Report citing total cash of$1,400,003.52 with
total assets of$8,426.140.00, which does not reflect the updated land values. The ending cash
balance is $1,100,003.52. Karen called for any questions, then a vote, Jeff made the motion to
approve, Jim seconded the motion,all were in favor.
Misc. Cures:
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6. GGE Library Sign Update: Jeff informed the Committee that he reviewed the final plan from
Lykins Sign and that he and David Chalick found a few minor issues that needed to be revised.
Michael said that he spoke to the Facilities Management's Project Manager and that there were
two requests for bids sent out and both were returned with Lykins Sign having the better price.
However, the Purchasing Department has requested one additional bid. The Project Manager sent
it to a company in Fort Myers and was awaiting that bid. Michael said he would send out an email
to the Committee members when the quote came back from the third sign company, which is
located in Fort Myers, in order to keep the Committee apprised`of the sign's progress. Karen
asked if the County has a policy to award bids within the County and Michael said that there was a
policy made by the Board regarding that issue.
Pat questioned if the cost of the sign would be close to$20,000. Michael informed the Committee
that the Committee made a motion for the sign not to exceed$20,000,and that the bid provided by
Lykins was $8,500, which included the sign, permits and installation. The bid for the electrical
was returned and the bid stated that the cost would not exceed$2,700. Michael said that the cost
to-date is about$11,200 but does not include the landscaping and irrigation costs.
Karen asked when the sign would be installed and complete. Michael said that according to the
Project Manager, it would take approximately 8-9 weeks for final review of the plans and
permitting process,and another 8-9 weeks for construction pending weather conditions.
7. Discussion Regarding Jeff Curl's April 5, 2012 email ommittee that the way the impact
construction on County-owned properties: Jeff advise d
fees are being calculated for the Louise Hasse Community Center Expansion is based on the
County's designation for parks as commercial retail. Barry said that he has had ongoing
discussions with Amy Patterson, Collier County Impact Fee Manager, and expressed his concerns
for the cost of those fees. Barry said that and Amy informed him that prior to 2001, government
facilities did not pay impact fees on government-related projects. However, the developer
community felt that it was unfair for the County to be exempt from paying impact`fees so the
Board adopted a policy for the County to be required to pay im�fees out Parks having County a
construction projects. Barry said that he has shared his concerns Amy
commercial retail designation and both have agreed to research the issue further to determine if
there is abetter category for parks to be included. Karen suggested that a daycare designation be
considered or something along that line. Karen is appalled that a portion of the money going
toward this project is going towards impact fees. Barry said that the Parks Department has shifted
Parks' money to pay for the impact fees for the expansion project and that the mor Committee's this
donation will not be used for those fees. Barry said that he hopes to have for I'
issue when the Committee meets again. Jim made a suggestion that th e Committee not pay
impact fees for those projects it funds. Jeff said that the Committee has discussed that in the past
and the main issue is that the Board needs to redefine the Parks' use an treat e anew utegory not
as a church,karate center,or daycare,but a more realistic category to reflect
Jeff asked Barry if it would be helpful if the Committee drafted a letter addressing coming impact
for
concerns especially with the upcoming Parks Department's long-range planning
review as well as future construction of some of the larger projects such as Eagle Lakes and the
suggested
proposed regional park adjacent to the Fairgrounds. Barry su gg that the Committee delay
the total amount of
any action until he obtains more information from Amy. Pat asked Barry
impact fees for the expansion project. Barry used the comparison p pro said it was about $47,000. Jeff arson
that a residence has considerable impact on roads and services than the expansion ro ect has in
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that the building is already in place as well as the infrastructure to service that project. Karen said
that there has been an on-going conflict for impact fees to remain in the community in which those
fees are collected in, and Karen feels that those fees should go towards the construction cost of the
proposed regional park adjacent to the Fairgrounds.
Barry thanked the Committee again for its support and said that the expansion project is
aggressively underway. Barry advised that the summer camp program started today. Jeff asked
again if a letter from the Committee addressed to the Board would assist Barry in the impact fee
issue and Barry asked for the Committee to wait until Amy provides him with her findings.
Jim said he was concerned about government entities requesting funding from the Committee and
the project's funding would be diluted if a portion of that money went towards impact fees. Jim
said that the Committee should reconsider what it will support.
Karen suggested that the Committee appoint Jim as its representative to meet with each of the
Commissioners to relay the Committee's feelings about the impact fee issue and determine if the
Board would be receptive to a formal letter or Board presentation on the matter. Karen said that
the Committee is `gifting' money to County agencies and that funding should not be going
towards impact fees. Barry suggested that Committee could expressly cite in its funding
agreements that the money would go solely for construction and not for impact fees. Barry
reiterated that the Parks Department actually shifted money from their reserves to pay for the
impact fees for the expansion project and that the Committee's money will be used for
construction. Jim said he'd like to know if the Committee has paid for impact fees for any past
projects it has previously funded. Karen asked for staff to provide data showing the Committee's
funding on past projects and if any impact fees were related to any of those funding projects.
8. Louise Hasse Community Center Expansion Update: Michael responded to the Committee's
request for an update on the progress of the expansion project. Tony Ruberto provided an email
stating that construction began on April 17,2012 and the anticipated completion date is November
2012.
9. Request from Collier County Facilities Management Department to fund a replacement sign
at the University Extension at the Ag Center: Karen said that since the sign request if for the
replacement of the sign,the Committee is unable to replace and/or repair equipment. Michael also
said that the other issue was the property where the sign sits is actually in the Orangetree PUD and
not within the boundaries of Golden Gate Estates. Michael said that the item remained on the
agenda for the Committee to consider since the Committee approved funding in the past for
weather stations for the Fire Department which some stations were determined to be outside of the
Golden Gate Estates physical boundaries, but would benefit the residents of Golden Gate Estates.
Michael said he wanted the Committee's feedback on the request and that a caveat could be
included if the Committee wished to proceed recognizing that the request is outside of the
boundary,but would benefit the residents of Golden Gate Estates. Karen asked if the sign was for
the university or if it was used by the Fairground. Michael said that the County owns that property
and paid for the construction of the building.Karen asked if the sign is used by the Fairground and
Michael provided a picture which shows the sign which included the Ag Center and the Fairboard
advertisements.Jeff suggested that since the Fairboard uses the sign,the Fairboard should fund the
sign since it's a benefit to them and the other members were in agreement. No formal vote was
called.
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. 10. Request from Collier County Facilities Management Department to fund an`air curtain' for
the Golden Gate Estates Library: Michael advised the Committee that he was relaying the
request on behalf of the Facilities Management Department for the Committee's consideration and
if the Committee were agreeable to the request, additional information would be provided at the
next meeting. Pat asked what the purpose of the air curtain would be. Michael said that it is an air
conditioning vent that is installed inside of and above the entrance doors that forces large amounts
of cold air at the entrance, producing a curtain of air, that prevents warm air from entering the
building and the air conditioned air from escaping. With the installation of this device,the benefits
would include reducing the cost of air conditioning and to preserve the books in that it decreases
the levels of humidity in the building. Michael said that he asked the County Attorney's Office if
this equipment would be compatible with the Committee's funding guidelines, and the Attorney's
Office said it would. Michael said that the cost would be in the range of$3,000 to $5,000. Jeff
said that with the savings on the sign cost, this is something to be considered and that he was in
favor of the request. Karen mentioned that the Committee discussed how no additional funding
would be awarded to that same agency until its current project being funded by the Committee was
completed. Michael said that the sign was a request from the Library Department and the air
curtain was a request from the Facilities Management Department since it maintains all of the
government buildings. Karen agreed that it would be a good project and that when she spoke to
David at the Library,he was unaware of the project and that Library staff should be made aware of
improvements at that location. Michael agreed, but reiterated that this equipment was the decision
of the Facilities Management Department relating to building maintenance issues. Jeff said that he
hopes the Facilities Management Department will not be making a change to the Library's exterior
color since the sign is based on the color of the existing building. Jim said that he questions the
request and hopes it does not become an on-going maintenance issue. Karen said the Committee
can't make any repairs or replace any existing equipment. Jim asked what was in the foyer now at
the library and Michael said there was an air-conditioning vent. Jim said that if it will be
reworking the existing air-conditioning system,this isn't something the Committee could fund and
Karen agreed. Karen asked Michael to provide information to the Committee at the next meeting
to clarify if the equipment will run independently or if it is an addition to the existing system.
11. Proposed Executive Summary for Reserved List: Michael advised that the Summary has not
been finalized, but is very close to being finalized. Karen asked that an email be sent to the
Committee members once the reconciliation of the sales report and the Executive Summary have
been finalized. Jim offered to assist if staff needed assistance in researching properties related to
the reconciliation.
12. Public Comments/Other Discussion: Karen asked if there was any further discussion. Michael
said that he had a reply to Jeff's inquiry from the last meeting regarding the School Board's
intentions related to access to the proposed regional park through the school property and the 10th
Avenue SE outparcel. Michael said that Tom Eastman provided an email stating that access
through the Palmetto Ridge High School property to the proposed park would be disruptive to the
school's operations and result in potential safety and security issues at that site; therefore the
School District denies any request for access. The email continued to say that the School District
also understands that the County can gain access through its property at the north of the property.
Regarding the EMS/Fire Station outparcel site, Tom Eastman's email provide that subject to the
approval of the School District, the property would be offered for sale at fair market value and
would also consider installment payments as well. Jeff said that the School Board purchased the
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subject property with money it received from County impact fees and taxes and would equate to
• the County essentially buying back the property.
13. Next Meeting Date: Karen said that the Committee would be due to have a meeting the end of
July and with summer approaching,the Committee could pick up in September. Karen said that if
there is an urgent funding issue, the Committee would make itself available. Karen suggested the
next meeting to be September 24, 2012 at 6:00 pm. Karen called for a motion for the Committee
to meet if an emergency funding issue were to arise, Jim made the motion and Jeff seconded the
motion,all were in favor.
14. Adjournment: Karen called for a motion to adjourn, Pat made the motion and Jim seconded the
motion,all were in favor. The meeting was adjourned at 6:50 pm.
Attested:
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Ka en : cquard, , •7 I an/
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