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05/21/2012 MinutesMINUTES OF MEETING HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, May 21, 2012 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive, Naples, Florida. Present and constituting a quorum were: John L. Jordan James A. Marshall Marsha Coghlan Elizabeth Lowe Henry Michaelson Also present were: Calvin Teague Several Residents Chairman Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary District Manager The following is a summary of the minutes and actions taken at the May 21, 2012 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Jordan called the meeting to order and Mr. Teague called the moll. SECOND ORDER OF BUSINESS Approval of Agenda The Board added Discussion of Sheriff Patrol under New Business. On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the agenda was approved as mended. THIRD ORDER OF BUSINESS Audience Comments There not being any, the next item followed. FOURTH ORDER OF BUSINESS Approval of the Minutes of the May 2, 2012 Meeting Mr. Jordan stated each Board member received a copy of the minutes of the May 2, 2012 meeting and requested any corrections, additions or deletions. The Board changed ` Tx. Marshall' to `Mr. Jordan' on line 32 of the third page. May 21, 2012 Heritage Greens C.D.D. On MOTION by Mr. Jordan seconded by Ms. Coghlan with all in favor the minutes of the May 2, 2012 meeting were approved as amended. FIFTH ORDER OF BUSINESS Old Business A. Sidewalk Cleaning The Board reviewed and discussed the sidewalk cleaning bids. Three of the four companies contacted submitted bids. The lowest bid to do the areas identified by Mr. Marshall is $425 and the lowest bid to do the entire community is $1,600. Mr. Michaelson MOVED to award sidewalk cleaning to the lowest bid. There being no second, the motion failed to pass. B. Street Signage Request The Board reviewed proposals for Slow School Entrance Ahead and Slow Children Playing signs as requested by Ms. Herrmann. • Ms. Herrmann suggested posting four signs; two Slow School Entrance Ahead and two ,Slow Children Playing. • Four signs will cost $325.08. There will be an additional cost for posts and installation. Ten feet posts are $42.62 each and eight feet posts are $38.99 each. • Ms. Lowe requested a bid be obtained from Lykin Sign. On MOTION by Mr. Michaelson seconded by Ms. Lowe the purchase and installation of two Slow School Entrance Ahead and two Slow Children Playing signs with posts was approved. • The size of the posts will need to be determined based on six foot clearance from the bottom of the sign. SIXTH ORDER OF BUSINESS New Business A. Discussion of Sheriff Patrol Mr. Michaelson mentioned the last time the Sheriff patrolled several people were aware of the Sheriff's presence. He suggested Mr. Teague be the only person to contact and arrange Sheriff Patrol. 2 May 21, 2012 Heritage Greens C.D.D. On MOTION by Mr. Michaelson seconded by Ms. Lowe with all in favor when Sheriff Patrol is needed the District Manager will contact the Board and ask if there are any objections to having the patrol, if there is no objection the District Manager will arrange Sheriff Patrol without sharing information with anyone as to the anticipated presence of the patrol and a summary of activity will be requested from the Sheriff. SEVENTH ORDER OF BUSINESS Supervisor Committee Report A. Landscaping and Beautification There being no report, the next item followed. B. Drainage and Preserves There being no report, the next item followed. C. Security Cameras There being no report, the next item followed. EIGHTH ORDER OF BUSINESS Manager's Report A. Follow -Up Items Mr. Teague reported the following: • The sinkhole issue was addressed. The problem was due to a broken irrigation line. • FPL was contacted. It will be two to six weeks before they can trim the trees around the lights. • Arbor -Tech Environmental Group, LLC completed the project along the wall. • The small fountain near the entrance was repaired. The cameras were reviewed and vandals could not be identified due to lack of lighting. Mr. Teague will look into additional lighting at the guardhouse. • Mr. Michaelson stated a fire pit was built on District property near the canal by Indigo Lakes. Mr. Teague will find out who built the fire pit, notify them it is on District property and request it be removed. B. Distribution of the Proposed Budget and Consideration of Resolution 2012 -3 Approving the Budget and Setting the Public Hearing The Board reviewed the proposed budget for Fiscal Year 2013: • Mr. Teague distributed a memorandum summarizing priorities submitted by the Board for inclusion in the budget. • Contracts — Sheriff was increased to $3,000. 3 May 21, 2012 Heritage Greens C.D.D. • Contracts — Security Services was decreased to $48,000. • Anew line item was created for Road Reserves in the amount of $10,000. • Any excess revenue from the Fiscal Year 2012 budget will be allocated to Road Reserves. On MOTION by Mr. Michaelson seconded by Ms. Coghlan with all in favor Sheriff Patrol twice a month was approved effective On MOTION by Mr. Jordan seconded by Mr. Marshall with all in favor Resolution 2012 -3, approving the proposed budget for Fiscal Year 2013 and setting the public hearing for August 20, 2012 at 6:00 p.m. at the Heritage Greens Community Center, was adopted. C. Consideration of Engagement Letter with Grau & Associates to Perform the Financial Audit for Fiscal Year 2012 There being no questions or comments, On MOTION by Mr. Michaelson seconded by Mr. Jordan with all in favor the Chairman was authorized to sign the engagement letter with Grau & Associates for the Fiscal Year 2012 financial audit. D. Report on Number of Registered Voters — 623 This item is for informational purposes only. E. Approval of Financial Statements The Board reviewed the financial statements. On MOTION by Mr. Jordan seconded by Ms. Coghlan with all in favor the financial statements were approved. NINTH ORDER OF BUSINESS Attorney's Report There not being any, the next item followed. TENTH ORDER OF BUSINESS Engineer's Report There not being any, the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments Mr. Marshall expressed concern over the possibility of the gate arm hitting vehicles tailgating at the community entrance. He suggested posting a warning sign notifying them the 4 May 21, 2012 Heritage Greens C.D.D. District will not be responsible for damages. Mr. Teague explained a sign will not reduce the District from liability. TWELFTH ORDER OF BUSINESS Audience Comments The following comments were made. • Mr. Dautrich expressed discontent because the District will not clean the sidewalks. Mr. Schmidt thanked the Board for being proactive with regard to community safety. • Ms. Herrmann made the following comments: ➢ The tree trimmers did not trim the area blocking the crosswalk sign near the exit. Ms. Coghlan will follow up with the tree trimming company. ➢ She suggested looking into native plantings for the entrance. Meetings at 6:00 p.m. are difficult for people who work and/or have kids to attend. She suggested holding meetings at 6:30 p.m. or 7:00 p.m. Ms. Huling questioned the need for a guard. Ms. Skogland mentioned the hole on the wall near the 15 "' hole of the golf course allows a great deal of noise to pass through. THIRTEENTH ORDER OF BUSINESS Adjournment There,being no further business, Calvin Teague Secretary On MOTION by Ms. Coghlan seconded by Mr. Jordan with all in favor the meeting was adjourned at 7:59 p.m. 5 . P John L. Jordan Chainnax